Xerox CopyCentre C165 User Manual Download

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Quick Reference Guide

604P17528

MAXIMIZE YOUR PRODUCTIVITY...

...by taking advantage of all the capabilities of your device. A
Training and Information CD was supplied with your product.
The CD provides animated tutorials and interactive screens.
When installed on your network it will always be available to
everyone, or load it on your hard drive for easy access.

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Summary of Contents for CopyCentre C165

Page 1: ...e of all the capabilities of your device A Training and Information CD was supplied with your product The CD provides animated tutorials and interactive screens When installed on your network it will...

Page 2: ...from the software programs which are displayed on the screen such as icons screen displays looks etc Xerox The Document Company the digital X and all Xerox products mentioned in this publication are t...

Page 3: ...oduction 1 9 Safety Notes 1 9 Environmental Compliance 1 11 ENERGY STAR 1 11 Environmental ChoiceM 1 11 Product Recycling and Disposal 1 11 Regulatory Information 1 12 FCC Part 15 1 12 ICES 003 1 12 U...

Page 4: ...ogging Off 3 13 Customizing your Machine 3 14 Further Assistance 3 15 4 Copy 4 1 Copy 4 2 Basic Copying 4 3 Output 4 4 2 Sided 4 6 Reduce Enlarge 4 8 Paper Supply 4 10 Image Adjustment 4 12 Image Qual...

Page 5: ...5 21 Dial Directory Setup 5 24 Basic Faxing Server Fax 5 25 Dialing Options 5 26 Resolution 5 27 Sides Scanned 5 28 More Fax Features 5 29 Image Quality 5 30 More Image Quality 5 31 Original Input 5...

Page 6: ...0 Edge Erase 7 11 Original Input 7 12 Resolution 7 13 Output Format 7 14 Document Name 7 14 If File Already Exists 7 15 Document Format 7 16 Document Management Fields 7 17 Add File Destination 7 17 R...

Page 7: ...nance 10 1 Consumables 10 2 Customer Replaceable Units 10 2 Staple Cartridges 10 3 Cleaning the Machine 10 4 Further Assistance 10 5 11 Troubleshooting 11 1 General 11 2 Fault Clearance 11 3 Paper jam...

Page 8: ...Page vi Quick Reference Guide...

Page 9: ...come Introduction 1 2 Additional Resources 1 3 Conventions 1 4 Overview of Features at the Machine 1 6 Overview of Features at the Workstation 1 8 Safety 1 9 Environmental Compliance 1 11 Regulatory I...

Page 10: ...e offer additional information on the features and options available For additional assistance at the machine press the Help button If your machine is connected to the network use the CentreWare Help...

Page 11: ...functions available on your machine please refer to the Training and Information CD CD2 contained in the CD Pack delivered with your machine The Training and Information CD is intended for all users...

Page 12: ...e Feed LEF Portrait When observed from the front of the machine paper or originals with the long edges to the left and right of the paper tray or document handler Short Edge Feed SEF Landscape When ob...

Page 13: ...round and white text Specification note Offers more in depth specification information relating to the machine For example L Tray 2 holds 500 sheets of 20lb substance 20 paper Weight ranges from 16 53...

Page 14: ...You can manipulate the appearance of the image on the output stock Shift the image to create margins for binding Automatically reduce enlarge or center your images Print multiple reduced images on a s...

Page 15: ...n electronic digital document which can be edited managed shared and distributed using a wide variety of software applications Fax Documents Optional The optional Embedded Fax service is a walk up fea...

Page 16: ...ions include 1 sided or 2 sided Collated and stapled sets depending on the finisher options available on the machine Resolutions up to 1200x1200 dpi Add standard or customized watermarks Printing mult...

Page 17: ...let This is a safety feature To avoid risk of electric shock contact your electrician to replace the receptacle if you are unable to insert the plug into the outlet Never use an earthed adapter plug t...

Page 18: ...rom the machine during any phase of the user operation The Center for Devices and Radiological Health CDRH of the US Food and Drug Administration implemented regulations for laser products on August 1...

Page 19: ...d Information CD CD2 Environmental ChoiceM Terra Choice Environmental Services Inc of Canada has verified that this Xerox product conforms to all applicable Environmental ChoiceM EcoLogoM requirements...

Page 20: ...nadian ICES 003 Cet appareil num rique de la classe A est conforme la norme NMB 003 du Canada US Regulatory Information for the Fax Kit option Fax Send Header Requirements The Telephone Consumer Prote...

Page 21: ...can damage telephone company equipment You not Xerox assume all responsibility and or liability for any damage caused by the connection of this machine to an unauthorized jack The REN is used to dete...

Page 22: ...ent consult your telephone company or a qualified installer Canadian Regulatory Information for the Fax Kit option This product meets the applicable Industry Canada technical specifications The Ringer...

Page 23: ...publicity purposes in connection with the campaign for the sale of such bonds Internal Revenue Stamps If it is necessary to copy a legal document on which there is a cancelled revenue stamp this may...

Page 24: ...n papers which bear any of the following information Registrant s earnings or income Registrant s dependency status Registrant s court record Registrant s previous military service Registrant s physic...

Page 25: ...Quick Reference Guide Page 2 1 2 Product Overview Introduction 2 2 CopyCentre C165 175 2 3 WorkCentre M165 M175 2 5 WorkCentre Pro 165 175 2 7...

Page 26: ...lable on conventional copiers combined with the added feature capabilities of the digital copier technology WorkCentre M165 M175 A multi functional digital copier and printer WorkCentre Pro 165 175 An...

Page 27: ...punch your chosen output In addition a walk up off line stapler is also available The Professional Finisher can also fold and staple output to produce booklets Your chosen finisher is fitted instead...

Page 28: ...device such as a card or coin operator Fax Line 1 Provides a single telephone line connection Fax Line 2 Provides a second telephone line Once installed enables your machine to send and receive faxes...

Page 29: ...fessional Finisher can also fold and staple output to produce booklets Your chosen finisher is fitted instead of the Offset Catch Tray Hole Punch This option is available if your machine is equipped w...

Page 30: ...image is sent as an e mail attachment to the specified recipient s Ad Hoc E mail Offers a reduced selection of E mail options Image Overwrite Security A security feature which provides On Demand Image...

Page 31: ...Finisher All finishers deliver output to the Top Tray by default when scanning from the document glass or to the Stacker to collate stack staple and if available hole punch your chosen output In addi...

Page 32: ...send or receive faxes over the internet or intranet Network Scanning Used to scan an original document and convert it into an electronic file The file can be distributed and archived in a variety of w...

Page 33: ...per 3 4 Making Copies 3 5 Sending an Embedded Fax 3 6 Sending a Server Fax 3 7 Sending an Internet Fax 3 8 Scanning a Document to a File 3 9 Sending an E mail 3 10 Printing from a PC 3 11 Printing wit...

Page 34: ...settings Interrupt Temporarily stops the current job to allow a priority job to be run Pause Temporarily stops the current job Pound Indicates the dialing character or designates a group dial number A...

Page 35: ...to its configuration If there are any jobs in the queue a second pop up screen is displayed To re activate the machine when in this mode touch a button on the touch screen or control panel If Quick Re...

Page 36: ...t be loaded above the fill line Close the tray NOTE For paper trays 1 and 2 ensure the guides are just touching the paper otherwise the size automatically detected may be incorrect 3 Select Confirm OR...

Page 37: ...ng printed or blank covers Inserting printed or blank colored sheets Image Shift Erasing edges and borders Build Job to apply different programming within a stack of documents Storing the programming...

Page 38: ...include Adjusting the Resolution Faxing double sided originals Programming the size of the originals being scanned Image Quality adjustment Delaying the start time of a fax Adding a Cover Letter Send...

Page 39: ...orkCentre Pro at the same time however only one service can be enabled for use Fax features include Adjusting the Resolution Faxing double sided originals Programming the size of the originals being s...

Page 40: ...originals Programming the size of the originals being scanned Image Quality adjustment Changing the default file format setting 1 Load the documents either in the Document Handler or on the Document...

Page 41: ...canning double sided originals Programming the size of the originals being scanned Changing the destination for the scanned image 1 Load the documents either in the Document Handler or on the Document...

Page 42: ...ing up a Public or Internal Address Book Adjusting the Resolution Scanning double sided originals Programming the size of the originals being scanned Image Quality adjustment 1 Load the documents eith...

Page 43: ...hine for printing Print features include Printing 1 or 2 sided Producing stapled or hole punched sets if available Changing the printing Resolution Adding a Banner Sheet Adding a front cover Adjusting...

Page 44: ...ted to a network Internet Services features include Creating modifying and deleting scan templates if Network Scanning is available Promoting deleting or releasing a job in the Print Queue Reviewing t...

Page 45: ...o the machine Network Accounting is used to track jobs completed over the network Contact your System and or Auditron Administration for further assistance 1 Internal Auditron Log on screen To Log On...

Page 46: ...et optimum performance from your machine The Tools facility is accessed using the Access button on the Control Panel Some of the settings within Tools are critical to the operation of the machine ther...

Page 47: ...nimated graphics provide additional information 3 Press the Machine Status button on the control panel Select Machine Details to display the machine serial number NOTE The serial number can also be fo...

Page 48: ...Page 3 16 Quick Reference Guide...

Page 49: ...Quick Reference Guide Page 4 1 4 Copy Copy 4 2 Basic Copying 4 3 Image Adjustment 4 12 Output Format 4 19 Job Assembly 4 26...

Page 50: ...your machine has been configured you may have to select All Services in the top right hand corner first This chapter contains information about the options available within Copy The tabs available for...

Page 51: ...ner to access Copy Touch any of the top level buttons to select a feature Multiple options can be selected for each copy job if required To view all the options for a feature select More Most feature...

Page 52: ...ect Uncollated for output sorted into stacks of individual pages Hole Punched This option is available if your machine is equipped with a finisher and a 2 Hole or 3 Hole Punch Each sheet is punched in...

Page 53: ...tput This option is only available on the Advanced Office Finisher and the Professional Finisher OFFICE FINISHER Press and release the button on the top of the finisher The green light will illuminate...

Page 54: ...Cover If using the Folded and Stapled option the maximum number of 20lb substance 20 bond sheets is 15 If using the Folded Only option the maximum number of 20lb substance 20 bond sheets is 5 The maxi...

Page 55: ...Sided Rotate Side 2 This option produces 2 sided copies from 2 sided originals and rotates every second side image The read orientation for this option varies depending on the input originals For exa...

Page 56: ...will NOT be reduced or enlarged proportionally 100 Produces an image on the copies the same size as the image on the original AUTO Proportionally reduces or enlarges the image on the copies based on...

Page 57: ...ame size as the image on the original AUTO Automatically fits the image of the original onto the paper selected X50 Y100 Enables you to customize the width x and height y reduction or enlargement to s...

Page 58: ...y 2 L Tray 2 holds 550 sheets of 20lb substance 20 paper Weight ranges from 16 53lb substance 16 53 Sizes range from 8 5 x 5 5 SEF to 11 x 17 SEF Most stocks can be used for example pre formatted pape...

Page 59: ...ss Tray holds 100 sheets of 20lb paper substance 20 Weight ranges from 16 80lb US Cover substance 16 80 Sizes range from 4 25 x 5 5 SEF to 11 x 17 SEF Most stocks can be used for example transparencie...

Page 60: ...n be selected for each copy job if required The text next to the feature button called a Job Review Summary reflects the current settings for that feature A checked box indicates that this feature has...

Page 61: ...To lighten the output select the up scroll button Background Suppression Use to automatically reduce or eliminate the dark background resulting from copying colored paper or newspaper originals NOTE...

Page 62: ...rns within the image Use the scroll buttons to adjust the sharpness values from sharper to softer based on the quality of the input images Screen This option is preset at the factory to be on with Nor...

Page 63: ...against the rear edge of the document glass Do not close the Document Handler during the copying process if Auto Reduce Enlarge is selected HINT If necessary apply a little pressure to the centre of t...

Page 64: ...original that has become torn or frayed at the edges or that has hole punch staple or other marks Options Border Erase Erases equal amounts on all edges of the copies Up to 2 0 inches in 0 05in incre...

Page 65: ...Centre is selected the machine will scan the original twice Manual Platen Input Use this option to specify the dimensions of the document scanning region when scanning from the document glass There a...

Page 66: ...Shift Use to create a binding edge for the document The image can be adjusted up or down on the page and or shifted to the right or left Use the scroll buttons to adjust the amount of shift The image...

Page 67: ...cted for each copy job if required The text next to the feature button called a Job Review Summary reflects the current settings for that feature A checked box indicates that this feature has been mod...

Page 68: ...he Bypass Tray Transparency jobs will be delivered single sided and collated with no finishing The quantity can only be set to one for this feature Options Off The feature is switched off Blank Divide...

Page 69: ...er loaded Short Edge Feed SEF in the paper tray Options Off The feature is switched off On Use this option to enable the Booklet Creation feature Booklet Creation On options are as follows A cover can...

Page 70: ...r when using this feature Options Off The feature is switched off On Use to enable the Multi Up feature Multi Up On options are as follows NOTE The number of images will be limited by the minimum redu...

Page 71: ...e original image creating a mirror of the original This option is primarily used to change the position of a graphic Negative Image Use Negative Image to create copies that are the opposite of the ori...

Page 72: ...ferent tray than the copies HINT Covers and Inserts can be selected in the same job Options No Covers The feature is switched off Front Only Use this option to add a front cover to the copies Back Onl...

Page 73: ...K COVER Adds Blank covers to the copies 1 SIDED Places the first original in the job as the front cover image and the last image as the image on the inside back cover of the document 2 SIDED Places th...

Page 74: ...ttings Most feature screens include three buttons to confirm or cancel your choices The Undo button resets the current screen to the values that were displayed when the screen was opened The Cancel bu...

Page 75: ...e feature is switched off On Use to enable the Build Job feature Build Job Controls Provides options which can be selected when using Build Job Build Job Controls options are as follows END BUILD JOB...

Page 76: ...off On Use to enable the Sample Set feature One complete set of the job will be printed To print the remainder of the job press the Job Status button and select your job in the queue If the output is...

Page 77: ...a function button Store or Recall Programming Options Job Number Use to scroll to a job number between 1 and 10 Store Programming Use this option to store the current programming selections If a job...

Page 78: ...document where the inserts are to be placed A maximum of 40 insert sheets can be added to a document HINT Inserts and Covers can be selected in the same job NOTE This feature is not available with the...

Page 79: ...he page number of the first insert and select Add Insert The page number displays in the Insert Page as Side window If a page number is entered incorrectly use the Delete Last Insert option to remove...

Page 80: ...Page 4 32 Quick Reference Guide...

Page 81: ...Quick Reference Guide Page 5 1 5 Fax Fax 5 2 Basic Faxing Embedded Fax 5 3 Image Adjustment 5 9 Added Fax Features 5 13 Basic Faxing Server Fax 5 25 More Fax Features 5 29 Authentication Mode 5 34...

Page 82: ...ephone lines and will therefore be charged at telephone rates If the Basic Faxing screen looks like the one shown below with the Superfine option shown then Embedded Fax is enabled NOTE An optional 2...

Page 83: ...rner first The tabs available for selecting Fax features are Basic Faxing Image Adjustment Added Fax Features HINT If the More Fax Features tab is displaying this can be selected to display all the Fa...

Page 84: ...ialing Characters option Options Keypad Dial There are many ways to enter a fax number but the simplest method is to manually enter the number using the numeric Keypad The number entered appears in th...

Page 85: ...list holds up to 20 or 100 entries depending on the memory installed Speed Dial number saves time typing the complete fax destination number Dialing Characters Dialing characters are special characte...

Page 86: ...credit card number is required for a call The character should be selected before and after entering confidential numbers The numbers and characters entered between this character will appear as aste...

Page 87: ...mmended for text documents It requires less communication time but does not produce the best image quality for graphics and photos Fine 200 x 200 dpi Recommended for line art and photos This is the de...

Page 88: ...y whether the originals are single sided or double sided For 2 sided originals the orientation can also be programmed Options 1 Sided Use this option for originals that are printed on one side only 2...

Page 89: ...cted for each fax job if required The text next to the feature button called a Job Review Summary reflects the current settings for that feature A checked box indicates that this feature has been modi...

Page 90: ...ghten the fax select the up scroll button Background Suppression Use to automatically reduce or eliminate the dark background resulting from scanning colored paper or newspaper originals NOTE Backgrou...

Page 91: ...ects the size of the originals in the Document Handler Manual Platen Input Use this option to specify the dimensions of the document scanning region when scanning from the Document Glass There are sev...

Page 92: ...rocess HINT If necessary apply a little pressure to the centre of the book to flatten it during scanning Options Off The feature is switched off Right Page Faxes only the page on the right when lookin...

Page 93: ...t the feature required Multiple options can be selected for each fax job if required Most feature screens include three buttons to confirm or cancel your choices The Undo button resets the current scr...

Page 94: ...recipients Transmit Header Print Prints partial or full details of the transmission in the header of each page of your fax job Partial header details include the sending fax machine s telephone numbe...

Page 95: ...t to fit the paper size of the receiving fax machine Split across pages If this option is selected the receiving fax machine will either split the faxed document into two equal parts or print the majo...

Page 96: ...eyboard button to amend the recipient s name From Displays the sending machines local name Select the keyboard button to amend the sender s name Comment Use the up down buttons to move through the lis...

Page 97: ...e noise or when fax communications are susceptible to errors Super G3 33 6 Kbps Determines the communication mode to be used based on the maximum capabilities of the remote machine The initial transmi...

Page 98: ...r PM button NOTE Batch Send is a feature which is set up by your System Administrator It allows multiple fax jobs to be sent to the same destination during the same transmission session If sending a f...

Page 99: ...vities completed on the machine DIAL DIRECTORY REPORT Lists all the numbers stored in the Dial Directory GROUP DIRECTORY REPORT Lists all the numbers stored within each group within the Group Director...

Page 100: ...ailbox Allows users to scan and store fax documents for polling Documents are stored in your mailbox and automatically sent to a remote fax machine when requested Print Mailbox Documents Allows you to...

Page 101: ...mbered comment box from the comment list and select Edit Using the keyboard enter the comment you wish to store or modify the existing comment A maximum of 30 characters can be entered To delete a com...

Page 102: ...ages which exceeds the maximum capacity of the Document Handler To use Build Job split the job into programming and scanning segments Select the Build Job option and select On Program and scan the fir...

Page 103: ...up to control which machines have access to the documents stored Poll Remote Fax This option allows users to set up their machine to contact a remote fax machine to locate and receive faxes stored by...

Page 104: ...al entries HINT This feature saves time when sending faxes to frequently used destinations Options Individual Use this option to set up individual fax destination names numbers and settings Group Use...

Page 105: ...red you may have to select All Services in the top right hand corner first The tabs available for selecting Fax features are Basic Faxing More Fax Features Touch any of the top level buttons to select...

Page 106: ...en the fax is being sent to multiple destinations The fax job will be sent to every destination displayed in the Send List Numbers can be entered into the Send List manually using the keypad or by usi...

Page 107: ...ing fax terminal A higher resolution yields better quality for photos A lower resolution reduces communication time Options Standard 200 x 100 dpi Recommend for text documents It requires less communi...

Page 108: ...ed to specify whether the originals are single sided or double sided For 2 sided originals the orientation can also be programmed Options 1 Sided Use this option for originals that are printed on 1 si...

Page 109: ...to the feature button called a Job Review Summary reflects the current settings for that feature A checked box indicates that this feature has been modified from its initial default settings Most feat...

Page 110: ...ighten the fax select the up scroll button Background Suppression This option automatically reduces or eliminates the dark background resulting from colored paper or newspaper originals NOTE Backgroun...

Page 111: ...mage Quality option to further enhance the quality of your output Options Contrast Adjusts the difference between the image densities within the scanned image Sharpness Increasing sharpness improves t...

Page 112: ...put Use this option to specify the dimensions of the document scanning region when scanning from the document glass There are several dimensions that correspond to common document sizes and orientatio...

Page 113: ...country or time zone The time to send is added to the job information sent to the fax server with the scanned image The Third Party Fax Server retains the fax for sending at the specified time This f...

Page 114: ...E mail Network Scanning Server Fax and Internet Fax There are two authentication modes available Network Authentication Access Requires your network login name and password If you do not have a networ...

Page 115: ...Quick Reference Guide Page 6 1 6 Internet Fax Internet Fax 6 2 Image Adjustment 6 6 Output Format 6 12 Authentication Mode 6 16...

Page 116: ...st be used For example anyone anycompany com Access to the Internet Fax features is gained using the Features button on the control panel Depending on the options enabled and how your machine has been...

Page 117: ...d not the text contained within the e mail The subject line can contain up to 248 characters and is displayed on the touch screen under the Edit Subject button Details Use this option to view the deta...

Page 118: ...contain a list of e mail addresses and details that are relevant to your company and or you If configured your machine is able to support two types of e mail address books Public and Internal When an...

Page 119: ...smith company com Smith John john smith company com The order in which the entries are sorted in the CSV file determines the order displayed in the Public Address Book at your machine Internal Addres...

Page 120: ...ed The text next to the feature button called a Job Review Summary reflects the current settings for that feature A checked box indicates that this feature has been modified from its initial default s...

Page 121: ...the down scroll button To lighten the output press the up scroll button Background Suppression This option automatically reduces or eliminates the dark background resulting from colored paper or news...

Page 122: ...rences between the image densities within the output Select a lower setting to improve the image quality of pictures Select a higher setting to produce more vivid blacks and whites for sharper text an...

Page 123: ...entation can also be programmed Options 1 Sided Use this option for originals that are printed on 1 side only 2 Sided Use this option for originals that are printed on both sides 2 Sided Rotate Side 2...

Page 124: ...nts and line art Does not produce the best image quality for photos and graphics 300x300 Superfine Recommended for use with high quality text documents that are destined to pass through Optical Charac...

Page 125: ...l Platen Input Use this option to specify the dimensions of the document scanning region when scanning from the document glass There are several dimensions that correspond to common document sizes and...

Page 126: ...ture button called a Job Review Summary reflects the current settings for that feature A checked box indicates that this feature has been modified from its initial default settings Most feature screen...

Page 127: ...different file format than that set as the default Options Multi page Tiff Multi Page Tagged Image File Format One TIFF file containing several pages of scanned images PDF Portable Document Format Giv...

Page 128: ...and unconfirmed recipients Options Disabled Use this option to switch the feature off NOTE If the default setting for this feature is already Enabled you will not be able to disable this feature Enabl...

Page 129: ...edit the default e mail message being transmitted with the job The message body is the text contained within the e mail and not the e mail subject line The message entered will only be available for t...

Page 130: ...to E mail Network Scanning Server Fax and Internet Fax There are two authentication modes available Network Authentication Access Requires your network login name and password If you do not have a ne...

Page 131: ...Quick Reference Guide Page 7 1 7 Network Scanning Scan 7 2 Network Scanning 7 3 Image Adjustment 7 7 Output Format 7 14 Refresh Destinations 7 18 Authentication Mode 7 19...

Page 132: ...several different elements that work together to create and deliver the scanned document to its final destination Refer to the CentreWare Network Scanning Services Pack delivered with the Scanning Se...

Page 133: ...scan job The tabs available for selecting Network Scanning features are Network Scanning Image Adjustment Output Format Refresh Destinations Touch any of the top level buttons to select a feature Mult...

Page 134: ...e defined within the template along with the template name Making Templates Templates can be created or changed using CentreWare Scan Services or CentreWare Internet Services Contact your System Admin...

Page 135: ...s or CentreWare Scan Services Template names starting with the symbol have been created using the CentreWare Internet Services Templates without the symbol are templates that have been created using C...

Page 136: ...plays information about the selected template Each time you select another template file this area will update to display information associated with the selected template NOTE Any changes made to the...

Page 137: ...lect the feature required Multiple options can be selected for each scan job if required Most feature screens include three buttons to confirm or cancel your choices The Undo button resets the current...

Page 138: ...To lighten the output select the up scroll button Background Suppression This option automatically reduces or eliminates the dark background resulting from colored paper or newspaper originals NOTE B...

Page 139: ...the differences between the image densities within the output Select a lower setting to improve the image quality of pictures Select a higher setting to produce more vivid blacks and whites for sharpe...

Page 140: ...this option for originals that are printed on 1 side only 2 Sided Use this option for originals that are printed on both sides 2 Sided Rotate Side 2 Use this option for originals that are printed on b...

Page 141: ...unch staple or other marks Options Border Erase Erases equal amounts on all edges of your output image Up to 2 0 inches in 0 05 in increments can be erased Edge Erase Use to erase a specific amount fr...

Page 142: ...ons of the document scanning region when scanning from the document glass There are several dimensions that correspond to common document sizes and orientations Select a standard size or use Custom to...

Page 143: ...300x300x1 Recommended for use with high quality text documents that are destined to pass through OCR applications Also recommended for high quality line art or medium quality photos and graphics This...

Page 144: ...settings for that feature A checked box indicates that this feature has been modified from its initial default settings Most feature screens include three buttons to confirm or cancel your choices The...

Page 145: ...a unique name Append to Existing File Use this option to add the newly created scanned image file to an existing document with the same name as the document being scanned NOTE This option is not avail...

Page 146: ...s Tiff Tagged Image File Format A graphic file that can be opened in a variety of graphic software packages across a variety of computer platforms Multi Page Tiff Multi Page Tagged Image File Format O...

Page 147: ...If your selected template does not contain any enabled fields the Document Management Fields button will not be available Add File Destination Use this feature to add additional file destinations to...

Page 148: ...sh Destinations Select the Refresh Destinations tab to access the Update Template List feature Touch the Update Template List button if the template has been recently created or modified The system au...

Page 149: ...s within E mail Network Scanning Server Fax and Internet Fax There are two authentication modes available Network Authentication Access Requires your network login name and password If you do not have...

Page 150: ...Page 7 20 Quick Reference Guide...

Page 151: ...Quick Reference Guide Page 8 1 8 E mail E mail 8 2 Image Adjustment 8 6 Output Format 8 13 Authentication Mode 8 17...

Page 152: ...es button on the control panel Use the E mail tab to add and remove recipients and edit the subject line Depending on the options enabled and how your machine has been configured you may have to selec...

Page 153: ...e being displayed on the e mail Edit Subject Use this option to edit the default e mail subject The subject is the title of the e mail and not the text contained within the e mail The subject line can...

Page 154: ...ng entry The entered e mail address will be shown in the Address List Selecting the details for a manually entered e mail address will only display the e mail address no other details are available Ad...

Page 155: ...e CSV file extension A valid CSV file is in the format Name SMTP e mail address For example the following are both valid CSV format file entries Smith smith company com Smith John john smith company c...

Page 156: ...feature button called a Job Review Summary reflects the current settings for that feature If the round indicator next to the feature name is activated it shows that this feature has been modified fro...

Page 157: ...tton To lighten the output press the up scroll button Background Suppression This option automatically reduces or eliminates the dark background resulting from colored paper or newspaper originals NOT...

Page 158: ...rences between the image densities within the output Select a lower setting to improve the image quality of pictures Select a higher setting to produce more vivid blacks and whites for sharper text an...

Page 159: ...se this option for originals that are printed on 1 side only 2 Sided Use this option for originals that are printed on both sides 2 Sided Rotate Side 2 Use this option for originals that are printed o...

Page 160: ...ple or other marks Options Border Erase Erases equal amounts on all edges of your output image Up to 2 0 inches in 0 05 in increments can be erased Edge Erase Use to erase a specific amount from a spe...

Page 161: ...nput Use this option to specify the dimensions of the document scanning region when scanning from the document glass There are several dimensions that correspond to common document sizes and orientati...

Page 162: ...s is the default option 300x300x1 Recommended for use with high quality text documents that are destined to pass through Optical Character Recognition OCR applications Also recommended for high qualit...

Page 163: ...d The text next to the feature button called a Job Review Summary reflects the current settings for that feature A checked box indicates that this feature has been modified from its initial default se...

Page 164: ...at A graphic file that can be opened in a variety of graphic software packages across a variety of computer platforms Multi page Tiff Multi Page Tagged Image File Format One TIFF file containing sever...

Page 165: ...the Reply To feature to alter the default address to which replies to an e mail job can be sent Message Body Use this feature to edit the default e mail message The message body is the text contained...

Page 166: ...l transmission cannot be intercepted by an unauthorised recipient This feature will only be available if the following conditions apply E mail is installed and enabled Network Authentication is config...

Page 167: ...hin E mail Network Scanning Server Fax and Internet Fax There are two authentication modes available Network Authentication Access Requires your network login name and password If you do not have a ne...

Page 168: ...Page 8 18 Quick Reference Guide...

Page 169: ...Quick Reference Guide Page 9 1 9 Print Introduction to Print 9 2 Print Driver Features 9 3 Print Drivers 9 4...

Page 170: ...nter NOTE More detailed information about printing is contained either in the print driver screens or in the electronic user guides that accompany the print drivers To access the many print drivers wh...

Page 171: ...losing the driver Defaults Resets the current tab and all its settings to the system default values The action of this button applies only to the current tab All other tabs remain unchanged Default Al...

Page 172: ...more information about a specific feature please refer to the on line Help facility provided as part of the Print Driver software Paper Output Used to select options such as the job type and the outpu...

Page 173: ...advanced programming features for your print job Use the scroll arrows to move through the options Clicking on a plus symbol will display further choices Image Options Use the options available in th...

Page 174: ...a document and add watermarks Documents can be printed 1 Up 2 Up and so on up to 16 Up Booklets can also be created Use the Watermark option to display for example the word DRAFT or CONFIDENTIAL acros...

Page 175: ...Quick Reference Guide Page 10 1 10Maintenance Consumables 10 2 Cleaning the Machine 10 4 Further Assistance 10 5...

Page 176: ...cedure that is NOT specifically described in the documentation supplied with your machine Customer Replaceable Units There are 5 replaceable units on the machine Xerographic Module Toner Dry Ink Cartr...

Page 177: ...a maximum of 2000 staples To replace a staple cartridge follow the instructions on the User Interface or refer to the Maintenance section of the Training and Information CD CD2 contained in the CD Pac...

Page 178: ...areas of your machine please refer to the Training and Information CD CD2 contained in the CD Pack delivered with your machine 1 Document Glass and Constant Velocity Transport Glass Apply Xerox Clean...

Page 179: ...ontact the Xerox Welcome and Support Center quoting the machine serial number 1 Press the Machine Status button on the control panel 2 The Machine Information screen will be displayed Select Machine D...

Page 180: ...Page 10 6 Quick Reference Guide...

Page 181: ...Quick Reference Guide Page 11 1 11Troubleshooting General 11 2 Fault Clearance 11 3 Xerox Welcome and Support Center 11 4 Troubleshooting Tips 11 5...

Page 182: ...llow the machine at least two hours to adjust to its new environment depending on the extent of the change Follow routine maintenance schedules for cleaning areas such as the Document Glass and Touch...

Page 183: ...will automatically be reprinted 2 Paper jams The fault screen will indicate the location of the jam Use the green handles and knobs indicated in the instructions displayed to remove the jammed paper E...

Page 184: ...Support Center will want to know the following information The nature of the problem the Machine Serial number the fault code if any plus the name and location of your company Locating the serial numb...

Page 185: ...removed by other means Document Handler Documents will not feed through the Document Handler Ensure that all staples or paper clips have been removed from the originals Ensure the Document Handler is...

Page 186: ...he fault persists remove the paper from the tray and load fresh paper fanning the edges of the paper first to separate the pages If the problem is not resolved check for obstructions where paper enter...

Page 187: ...paper tray Finisher The Finisher does not stack the output correctly Unload the finisher tray frequently Do not remove stapled sets while the finisher is compiling Check the paper tray guides are loc...

Page 188: ...the correct paper size has been selected for the paper loaded in the tray Check the paper tray guides are locked into position against the paper Output Quality Stray marks or black marks from hole pu...

Page 189: ...heck the quality of the original Use Border Erase or Edge Erase to remove lines from the edges of the document Turn on Background Suppression Load fresh paper Do not use heavily embossed paper Image L...

Page 190: ...st the contrast Ghosting Check the quality of the original Clean the Document Glass if it is being used Rotate the original 180 degrees and try the job again The machine cannot sense the size of the o...

Page 191: ...her assistance The machine answers calls but does not accept incoming data If the job contains several graphics the machine may not have enough memory The machine will not answer if memory is low Remo...

Page 192: ...Page 11 12 Quick Reference Guide...

Page 193: ...opying 4 3 Basic Faxing Embedded Fax 5 3 Server Fax 5 25 Booklet Creation Copy 4 21 Bound Originals Copy 4 15 Embedded Fax 5 12 Build Job Copy 4 26 Embedded Fax 5 22 C Cleaning the Machine 10 4 Commen...

Page 194: ...eshooting Tips 11 11 Fax 5 2 Troubleshooting Tips 11 11 Fax Kit Regulatory Information Canadian 1 14 US 1 12 Fax Reports Embedded Fax 5 19 Fax Sending Features Embedded Fax 5 13 FCC Part 15 1 12 Finis...

Page 195: ...ed 4 4 Off line Stapling 4 5 Stapling 4 5 Output Format Copy 4 19 E mail 8 13 Internet Fax 6 12 Network Scanning 7 14 Output Quality Troubleshooting Tips 11 8 P Paper Handling Troubleshooting Tips 11...

Page 196: ...ng 7 10 Server Fax 5 28 Stapled Output 4 5 Starting Rate Embedded Fax 5 17 Stored Programming Copy 4 29 System Administration CD Additional Resources 1 3 T Template Destinations Network Scanning 7 5 T...

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