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12 Computer Operations

This chapter describes how to print documents, import scanned documents

perform Direct Fax, and operate CentreWare Internet Services on your

computer.

Note

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Some models do not support the features described in this chapter. An optional
package is necessary. For more information, contact our Customer Support Center.

•

The computer screen images shown in this section are as of April 2009.

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Features Overview....................................................................................334

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Print ..........................................................................................................335

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E-mail Printing ..........................................................................................338

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Sending Fax..............................................................................................340

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Importing Scanned Data ...........................................................................342

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CentreWare Internet Services ..................................................................349

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Summary of Contents for ApeosPort-III C7600

Page 1: ...ApeosPort III C7600 C6500 C5500 DocuCentre III C7600 C6500 C5500 User Guide...

Page 2: ...a trademark of Fuji Xerox Co Ltd In this manual safety instructions are preceded by the symbol Always read and follow the instructions before performing the required procedures The data saved in the h...

Page 3: ...aution Labels 25 Regulation 27 Radio Frequency Emissions Class B 27 Product Safety Certification UL CB 27 Regulatory Information for RFID 27 Environment 28 About License 29 RSA BSAFE 29 Heimdal 29 LZM...

Page 4: ...ying Multiple Pages onto One Sheet 77 Lighten Darken Adjusting the Copy Density 78 Image Quality 79 Original Type Selecting the Document Type 79 Image Options Adjusting Copy Density Sharpness Saturati...

Page 5: ...Preset Repeat Image Making Multiple Copies on a Single Sheet 120 2 Sided Copying Making 2 Sided Copies 120 Copy Output Specifying Finishing Options 120 ID Card Copying Copying Both Sides of an ID Card...

Page 6: ...Internet Fax Options 172 Acknowledgement Report Confirming Transmission Results 172 Starting Rate Selecting a Communication Mode 174 Priority Send Delay Start Specifying Send Priority Send Time 175 Tr...

Page 7: ...ient Entering an Address 221 Add Me Adding the Sender s Address 222 Recipient s Editing a Recipient 222 From Setting the Sender s Address 223 Subject Setting the Subject 224 Message Entering the E mai...

Page 8: ...a while Scanning the Document 236 File Format Selecting a File Format for Output Data 237 General Scan Features 238 Color Scanning Selecting an Output Color 238 2 Sided Scanning Scanning Both Sides of...

Page 9: ...es 267 Step 4 Operating Folder Files 267 Selecting a Folder 268 Checking Operating Files in a Folder 269 Checking File Details 271 Printing Files in a Folder 272 Configuring Starting Job Flow 275 Job...

Page 10: ...Files 307 Select From List Screen 308 Setting the Printing Options 309 Media Print Photos 309 Media Print Text 310 Index Print 311 11 Job Status 313 Job Status Overview 314 Checking Current Pending Jo...

Page 11: ...orting Scanned Data 342 Importing to a TWAIN Compatible Application 342 Importing Using Stored File Manager 3 344 Importing Using CentreWare Internet Services 346 Importing Using EasyOperator 348 Cent...

Page 12: ......

Page 13: ...how to use this guide as well as safety notes and legal notice you need to read before using the machine z Preface 12 z Types of Manuals 13 z Using This Guide 14 z Safety Notes 17 z Regulation 27 z En...

Page 14: ...and how to operate a personal computer For information on the environment of the personal computer in use basic knowledge of networking environments and how to operate a personal computer refer to the...

Page 15: ...how to set paper customize settings set up the network environment and solve problems that may occur with the machine Manual HTML A guide for installing print drivers configuring the printer environm...

Page 16: ...ax features and operations 5 Scan Describes the scan features and operations 6 Send from Folder Describes the folder features and how to work with folders 7 Job Flow sheets Describes operations using...

Page 17: ...The names of menus commands windows or dialog boxes displayed on the computer screen and their buttons and menu names button Indicates a hardware button on the control panel of the machine key Indica...

Page 18: ...s or paper is described in this guide as follows Long Edge Feed LEF Loading with one of the long edges of the document or paper Short Edge Feed SEF Loading with one of the short edges of the document...

Page 19: ...e information Used for item that if not followed strictly can lead death or severe or fatal injuries and the possibility to do it is comparatively high Used for items that if not followed strictly can...

Page 20: ...ith wet hand It may cause electric shock Do not place an object on the power cord Always keep the plug connection free of dust The dusty and damp environment may bring about minute electric current in...

Page 21: ...ntually cause electric shock or a fire accident Never locate this product in the following places z Near radiators or any other heat sources z Near volatile flammable materials such as curtains z In t...

Page 22: ...fall over and cause injuries Main Unit Middle Size Color UI and Finisher C w Booklet Optional mm 20 817 561 323 80 20 1721 2196 2096 469 mm 20 817 561 323 80 20 1721 2525 2425 Main Unit Middle Size Co...

Page 23: ...omer documentation supplied with this product Do not carry out any other maintenance procedures not described in the documentation This product features safety design not to allow operators access to...

Page 24: ...eyesight This product has been tested and found to comply with the Class 1 Laser Equipment requirements defined by the international standard IEC60825 and has no light exposure hazard The product has...

Page 25: ...ve Ventilate well during extended operation or mass copying It may affect the office air environment due to odor such as ozone in a poorly ventilated room Provide proper ventilation to ensure the comf...

Page 26: ...of any toner spills avoid contact with clothes skin eyes and mouth as well as inhalation If toner spills onto your skin or clothing wash it off with soap and water If you get toner particles in your...

Page 27: ...Location of Warning and Caution Labels Always follow all warning instructions marked on or supplied with this product To avoid the risk of burn injuries and electric shock never touch the area with th...

Page 28: ...1 Before Using the Machine 26 Before Using the Machine 1...

Page 29: ...erference to radio or television reception which can be determined by turning this product off and on the user is encouraged to try to correct the interference by one or more of the following measures...

Page 30: ...resources Fuji Xerox reuses returned toner cartridges and drum cartridges to make recycle parts recycle materials or energy recovery z Proper disposal is required for toner cartridges and drum cartrid...

Page 31: ...e Institute nor the names of its contributors may be used to endorse or promote products derived from this software without specific prior written permission THIS SOFTWARE IS PROVIDED BY THE INSTITUTE...

Page 32: ...WHETHER IN AN ACTION OF CONTRACT TORT OR OTHERWISE ARISING FROM OUT OF OR IN CONNECTION WITH THE SOFTWARE OR THE USE OR OTHER DEALINGS IN THE SOFTWARE Except as contained in this notice the name of a...

Page 33: ...AP Copyright 1998 2006 The OpenLDAP Foundation All rights reserved Redistribution and use in source and binary forms with or without modification are permitted only as authorized by the OpenLDAP Publi...

Page 34: ...and associated documentation Software with or without modification are permitted provided that the following conditions are met 1 Redistributions in source form must retain copyright statements and n...

Page 35: ...DES This product includes software developed by Eric Young eay mincom oz au AES Copyright c 2003 Dr Brian Gladman Worcester UK All rights reserved This product uses published AES software provided by...

Page 36: ...d conditions of this license The Japanese English dictionaries are provided to customers on an as is basis and Fuji Xerox and the original supplier make no representations of warranties of any kind z...

Page 37: ...tems that may be illegal to copy or print in your country z Currency z Banknotes and checks z Bank and government bonds and securities z Passports and identification cards z Copyright material or trad...

Page 38: ......

Page 39: ...machine s basic information such as the names of components how to switch on and off and how to use the touch screen z Machine Components 38 z Power On Off 46 z Circuit Breaker 47 z Energy Saver Mode...

Page 40: ...plex automatic document feeder 250 sheets Automatically feeds multiple documents from a stack 2 Document glass Originals are loaded 3 Middle size color UI Consists of operation buttons LED indicators...

Page 41: ...ams 12 Tray 5 Bypass Used for loading non standard paper thick stock paper and other special media that cannot be loaded in the Trays 1 to 4 and 6 13 Tray 5 Bypass top cover Open the top cover to clea...

Page 42: ...such as A3 Open the stopper rightward when using it 27 Output tray Receives output paper Two types of trays are available a normal output tray and an optional offset stacking tray When the optional o...

Page 43: ...out the transfer unit 34 Transfer unit Transfers toner images on the drum to paper Open this cover to access the insides of the machine to clear paper jams 35 Drum cartridges Contain photoconductors...

Page 44: ...onnect your telephone to the machine contact our Customer Support Center Only the line connected to the Line 1 connector is available when you make a phone call using the telephone connected to connec...

Page 45: ...s documents 5 Staple cartridge Contains staples Pull out the cartridge to clear staple jams or to replace with a new cartridge 6 Booklet tray Finisher C w Booklet only Documents are delivered here whe...

Page 46: ...ress this button to deliver booklets to removal position 7 Right cover Open this cover to clear paper jams replace a staple cartridge or remove jammed staples or punch scraps 8 Staple cartridges for b...

Page 47: ...optional In some sections of this guide it is referred to as finisher 12 Tri Fold output tray 1 Receives copies when you select Z Fold or C Fold 13 Tri Fold output tray button 1 Press this button to o...

Page 48: ...ssage indicates that the machine is warming up The machine cannot be used during warming up Powering Off The procedure for turning the power off is as follows Important Switching off the power of the...

Page 49: ...r circuit to prevent any leakage or fire from occurring The circuit breaker is normally pressed to the upper side as shown in the figure on the right If the circuit breaker is pressed to the lower sid...

Page 50: ...to the control panel and fuser unit is lowered to save power The touch screen goes out and the Energy Saver button on the control panel lights To use the machine press the Energy Saver button The Ener...

Page 51: ...ng describes how to exit the Energy Saver mode The Energy Saver mode is exited in the following instances z Pressing the Energy Saver button z Receiving data z Selecting Apply in CentreWare Internet S...

Page 52: ...ity Report Stored File List in the Administrator Guide 4 Job Status button Press this button to check or cancel the current job to check or print saved documents or to check completed jobs 5 Review bu...

Page 53: ...stom 2 Custom 3 buttons Used to call their associated features To the buttons you can assign Language or any features displayed on the All Services screen For information on assigning features to the...

Page 54: ...sed to call their associated features To the buttons you can assign Language or any features displayed on the All Services screen For information on assigning features to the buttons refer to 1 Before...

Page 55: ...ad 12 Dial Pause button Used to insert a pause into a destination number 13 Log In Out button Press this button to display a login screen for the System Administrator or for the users managed by the a...

Page 56: ...ns you can switch to the features without returning to the All Services screen Note By factory default Copy is assigned to the Custom 1 button and no feature is assigned to the Custom2 and Custom 3 bu...

Page 57: ...merals letters and symbols Item Description Entering letters and numerals If you select Shift uppercase letters appear To return to the lowercase letters select Shift again Entering symbols Select Sym...

Page 58: ......

Page 59: ...cribes the basic copy procedures and the copy features provided by the machine z Copying Procedure 58 z Operations during Copying 65 z Copy 68 z Image Quality 79 z Layout Adjustment 85 z Output Format...

Page 60: ...ize in the Original Size screen For information on entering document sizes refer to Original Size Specifying the Scan Size for the Document P 88 The standard document sizes that can be detected automa...

Page 61: ...up to 297 x 432 mm A3 11 x 17 inches Important After using the document glass close the document cover The document glass automatically detects standard size documents For non standard size documents...

Page 62: ...select copy features under Copy on the All Services screen Note Features displayed may vary depending on the configuration of your machine When the Authentication or Account Administration feature is...

Page 63: ...put Format P 98 Job Assembly P 127 Step 3 Entering a Quantity You can enter up to 9999 for the number of copies 1 Enter the number of copies using the numeric keypad The number of copies entered appea...

Page 64: ...ext job during copying If you have more documents If you have more documents to copy select Next Original on the touch screen while the current document is being scanned This allows you to scan the do...

Page 65: ...Copying Procedure 63 Copy 3 4 Press the Start button If you have more documents repeat Steps 3 and 4 When all documents have been scanned select Last Original...

Page 66: ...ter you start the copy job the job may be in pending status Use the following procedure to check the status of the job 1 Press the Job Status button 2 Confirm the job status Note Select to return to t...

Page 67: ...the reference section for each feature Stopping the Copy Job 65 Changing the Number of Copies 66 Interrupting the Copy Job 67 Stopping the Copy Job To cancel the copy job in progress follow the proce...

Page 68: ...e Job Status button 2 Select the job to cancel and then select Stop Changing the Number of Copies During scanning or copying the document you can change the number of copy sets 1 Press either the Stop...

Page 69: ...t Press the Interrupt button only after all the documents have been scanned The machine does not accept another job while it is scanning the documents or Next Original is being selected 1 Press the In...

Page 70: ...ting the Color for Copying 74 Original Type Selecting the Document Type 77 Copy Output Specifying Finishing Options 77 Multiple Up Copying Multiple Pages onto One Sheet 77 Lighten Darken Adjusting the...

Page 71: ...ent size and the paper size specified in Paper Supply and copies the document to fit into the paper Note If you select Auto select an option other than Auto Paper Select in Paper Supply Ratios 3rd to...

Page 72: ...ratio associated with each button For information on the settings refer to 5 Tools Copy Service Settings Reduce Enlarge Presets in the Administrator Guide Slight Reduction Improves Fit Slightly reduce...

Page 73: ...calculated automatically within the range from 25 to 400 according to the values that you entered Important The Calculator screen allows you to specify ratios Original Size and Copy Size are the items...

Page 74: ...he document size and the specified copy ratio Note If you select Auto Paper Select specify an option other than Auto in Reduce Enlarge Trays 2nd to 5th Buttons Allows you to directly select the desire...

Page 75: ...s Paper Tray Attributes in the Administrator Guide Size Detection Displays how the machine detects a paper size For how to set Size Detection refer to 5 Tools Common Service Settings Paper Tray Settin...

Page 76: ...ay not be printed properly 1 Enter a paper size using and 2 Select a paper type Note Select to return to the previous screen or to move to the next screen Output Color Selecting the Color for Copying...

Page 77: ...nd Dual Non target Area Color in the Administrator Guide Single Color Red Copies color documents using one color You can select the color For details refer to 5 Tools Copy Service Settings Copy Defaul...

Page 78: ...e them as source colors 1 Select Dual Color 2 Select Source Color 3 Select Other than Black or Color 4 If you selected Color in Step 3 select the desired source colors Other than Black The colors othe...

Page 79: ...are six preset and six custom options For information about how to set custom colors refer to 5 Tools Copy Service Settings Custom Colors in the Administrator Guide 1 Select Single Color 2 Select Colo...

Page 80: ...t a copy density level from seven levels The copy becomes darker when you move to the left and lighter when you move it to the right Note Lighten Darken of the Copy screen and Lighten Darken of Image...

Page 81: ...orm calibration For information on the calibration refer to 3 Maintenance Executing Calibration in the Administrator Guide Original Type Selecting the Document Type This feature allows you to select t...

Page 82: ...f lightweight documents Note Whether Text On See Through Paper is displayed on the screen depends on the setting under System Settings For information refer to 5 Tools Copy Service Settings Copy Contr...

Page 83: ...nd color of documents such as newspaper and color paper You can also adjust the contrast Note When Original Type is set to Photo the Image Enhancement feature does not work If Background Suppression o...

Page 84: ...usted and copies are made at the specified quality Note If other image quality settings are made after you set Color Effects the Color Effects setting will return to its default 1 Select Color Effects...

Page 85: ...of the original document and the Copy Color slider represents the color tone of output copies Selecting a button on the screen moves the Original Color slider to adjust the tone of the colors When th...

Page 86: ...176 gsm heavyweight paper 1 side 2 coated paper 106 176 gsm coated paper 1 side 2 and punched paper Note Whether Gloss Level is displayed on the Image Quality screen depends on the setting in the Sys...

Page 87: ...g the Orientation of Loaded Documents 95 2 Sided Copying Making 2 sided Copies 96 1 On the All Services screen select Copy 2 Select the Layout Adjustment tab and then select a feature on the Layout Ad...

Page 88: ...y You can select this item when Top Page then Bottom is selected Binding Edge Erase Erases the shadow from the center section of the document You can set the binding erase width within the range from...

Page 89: ...can set the binding erase width within the range from 0 to 50 mm in 1 mm increments Starting Ending Page Screen You can set the copy start page and end page 1 Set Starting Page and Ending Page Starti...

Page 90: ...Settings Paper Size Settings in the Administrator Guide Standard Size Select a document size from 17 options You can change the sizes displayed on the screen For information on the settings refer to...

Page 91: ...B4 landscape If another combination of document sizes is used the documents can be fed at an angle and may not be copied properly Note The Original Orientation setting is based on the orientation of...

Page 92: ...o the shadow in the center of the document if it is a bound document You can specify values for All Edges and Center individually Individual Edges Erases the shadows of the top bottom left and right e...

Page 93: ...s item when placing the top edge of the document against the left side of the document glass or document feeder 2 Sided Original Side 2 Appears when Edge Erase is selected Set whether the same value i...

Page 94: ...sitioning of Side 2 to match the positioning of Side 1 Original Orientation Allows you to specify the orientation of the document to have the machine identify the top of the document Note If the Origi...

Page 95: ...in the range from 0 to 50 mm in 1 mm increments Image shift Side 2 Screen You can make settings for Side 2 1 Select any item No Shift Does not shift the position of document images Auto Center Shifts...

Page 96: ...n Automatically rotates document images so that the orientation of the images matches that of the paper On during Auto Automatically rotates document images so that the orientation of the images match...

Page 97: ...Color the colors are inverted to their complementary colors When Negative Image and Edge Erase are set simultaneously the edge erase area turns to white 1 Select Invert Image 2 Select any item Mirror...

Page 98: ...ided document on one side of paper 1 J 2 Sided Makes a copy of a 1 sided document on both sides of paper 2 J 2 Sided Makes a copy of a 2 sided document on both sides of paper 2 J 1 Sided Makes a copy...

Page 99: ...of the document to have the machine identify the top of the document Note If the Original Orientation differs from the actual document orientation then the machine may mistakenly detect the top of th...

Page 100: ...t Specifying Face Up or Down 118 Folding Outputting Bi Folded Tri Folded Paper 119 Preset Repeat Image Making Multiple Copies on a Single Sheet 120 2 Sided Copying Making 2 Sided Copies 120 Copy Outpu...

Page 101: ...eation on the Output Format screen 3 Select any item Off Disables this feature Create Left Top Bound Booklet Copies are made to enable left binding or top binding Create Right Bound Booklet Copies are...

Page 102: ...he Booklet Creation Divide Output screen Refer to Booklet Creation Divide Output Screen P 101 Fold Staple Displays the Booklet Creation Fold Staple screen Refer to Booklet Creation Fold Staple Screen...

Page 103: ...to 15 1 Select On 2 Set the number of copies using and or with the numeric keypad Booklet Creation Fold Staple Screen When the Finisher C w Booklet optional or D Finisher with Booklet Maker is instal...

Page 104: ...ed Cover Side 1 Only The first page of the document is copied on the front side of the front cover z 1 Sided Cover Side 2 Only The first page of the document is copied on the back side of the front co...

Page 105: ...on refer to Tray 5 Screen P 73 Note Auto Size Detect of Tray 5 cannot be selected as Covers Tray Front Cover Quantity Allows you to specify the number of blank sheets to be used as front covers This s...

Page 106: ...ntation of the document and the Original Orientation setting of the Layout Adjustment screen are the same Note When Auto of Reduce Enlarge is cancelled a new copy ratio is selected image loss may occu...

Page 107: ...An enlarged copy of a document can be made spread over multiple sheets This feature allows you to create a large poster by pasting together the copies spread over multiple sheets Copied sheets are pr...

Page 108: ...y a number of repeats so that the copies fit on the paper If Auto Paper Select is set for Paper Supply the tray specified in Auto Paper Off is automatically selected Change the settings if necessary F...

Page 109: ...p feature is used an annotation is added to each copy page When the Repeat Image or Booklet Creation feature is used an annotation is added to each copy image If a layout template is specified in Appl...

Page 110: ...e Apply Comment To screen You can select whether to add a stamp onto the first copy page only or onto each copy page Position Displays the Comment Position screen For side 1 of copy sheets you can sel...

Page 111: ...Same as Side 1 or Mirror Side 1 Font Size Displays the Date Stamp Font Size screen You can select a date size from three options or can directly specify a size in the range of 6 to 24 points in 1 poi...

Page 112: ...N Page 2 N Page 3 N is selected the value specified in the Total Pages N screen is used z Total Pages N Displays the Total Pages N screen Auto Automatically calculates the total number of pages Enter...

Page 113: ...s fixed to 1 Note Use and or the numeric keypad and enter the end page number Starting Ending Page Numbers Allows you to specify the start and end pages to add page numbers in the range of 1 to 9999 N...

Page 114: ...Screen P 112 Position Displays the Bates Stamp Position screen You can select a prefix and page number position from six options You can also select a stamp position on Side 2 from Same as Side 1 or...

Page 115: ...on the Background of Copies You can faintly print a sequential control number in the background of each copy page If you set 1 as the starting number 1 is printed on each page of the first copy set an...

Page 116: ...nistration Number is not printed Date Time Select this check box to print the date and time that the copy job started For information about the format for the date refer to 5 Tools Common Service Sett...

Page 117: ...h copy When the copy is copied again the text embedded in the background is printed as embossed or outline text depending on the option you select on the Watermark Text Effect screen Note This feature...

Page 118: ...for the document In some cases a document may not be printed even if the Secure Watermark feature has not been used for the document This happens because the machine incorrectly detects a copy protec...

Page 119: ...Secure Watermark Effect Custom Secure Watermark 1 to 3 in the Administrator Guide Original Orientation Allows you to specify the orientation of the document to have the machine identify the top of th...

Page 120: ...copied onto the tab area Shift Value Allows you to specify a shift value in the range of 0 to 15 mm in 1 mm increments Add Tab Stock Allows you to specify the number of tab stock sheets Paper Supply A...

Page 121: ...t appear for some models An optional package is necessary For more information contact our Customer Support Center The supported paper orientation is only Select the tray whose orientation is set to Z...

Page 122: ...ptions This feature allows you to select finishing options Note This feature does not appear for some models An optional package is necessary For more information contact our Customer Support Center I...

Page 123: ...P 73 Staple Sets the position for stapling Finisher C Finisher C w Booklet is capable of stapling about 2 50 sheets of paper when P paper or J paper is used D Finisher with Booklet Maker is capable of...

Page 124: ...st the top side of the document glass or document feeder z Sideways Images Select this item when placing the top edge of the document against the left side of the document glass or document feeder Z F...

Page 125: ...rom the actual orientation of the staple Copies are stapled in the orientation shown in the above table 1 Staple 1 Top Right 2 Staples 2 Top 2 Right A4 B5 8 x 10 8 5 x 11 16K A4 8 x 10 8 5 x 11 8 5 x...

Page 126: ...le 1 Top Right 2 Staples 2 Top 2 Right A4 B5 8 x 10 8 5 x 11 16K A3 A4 B4 8 5 x 11 8 5 x 13 8 5 x 14 11 x 17 8K 1 Left Center 1 Top Center 1 Right Center A4 B5 8 x 10 8 5 x 11 16K A4 A3 B4 8 5 x 11 8...

Page 127: ...z D Finisher with Booklet Maker US 2 3 Hole Punch Kit for D2 Finisher is necessary 2 3 Holes 2 3 Holes Top 2 3 Holes Right A4 B5 8 5 x 11 16K A3 B4 11 x 17 8K 2 3 4 Holes 2 3 4 Holes Top 2 3 4 Holes...

Page 128: ...left edge of the document glass and close the cover Important Use the document glass when copying The document feeder is not available for this feature Specify the original s orientation correctly Pla...

Page 129: ...een Build Job Processing Documents Scanned with Different Settings as One Job This feature allows you to apply different copy settings to each document page or each document stack and then outputs the...

Page 130: ...ment Security P 116 Face Up Down Output For information about the feature refer to Face Up Down Output Specifying Face Up or Down P 118 Copy Job screen The following describes the screen that appears...

Page 131: ...hen you have another document This item is selected when using the Build Job feature Start When loading the next document and select Start the next documents are scanned Note The same operation is per...

Page 132: ...d the rest of pages starting from the third page are copied onto the paper other than a separator When using Multiple Up the number of pages 2 pages 4 pages 8 pages that you selected to copy onto one...

Page 133: ...after the confirmation The number of sets to be copied can also be changed The sample copy is included in the total number of sets Note After a sample set is output the remaining sets will automatica...

Page 134: ...ave the machine process the pages as one job Next Original is usually displayed while scanning documents with the document feeder is always selected in this mode In addition when using the document gl...

Page 135: ...copying begins Cancel The document data stored by Combine Original Sets is cleared and the copying is cancelled Note The same operation is performed if you press the C button or Clear All button on t...

Page 136: ...a 2 sided document specify from which side the specified area is to be deleted z Both Sides Applies the settings to both sides of the document z Side 1 Only Applies the settings to side 1 of the docu...

Page 137: ...Area 2 or Area 3 2 Enter the value for X1 into X1 using the numeric keypad and select Save 3 Enter the value for Y1 into Y1 using the numeric keypad and select Save 4 Enter the value for X2 into X2 us...

Page 138: ......

Page 139: ...ut Server Fax 155 z Fax Internet Fax 157 z Layout Adjustment 168 z Fax Internet Fax Options 172 z More Options 188 z Broadcast 193 z Receiving Faxes 201 z Facsimile Information Services 204 Note The f...

Page 140: ...nt sizes that can be detected automatically depend on the Paper Size Settings in the System Administration mode For information on the paper size settings refer to 5 Tools Common Service Settings Othe...

Page 141: ...The document glass supports a single sheet a book or other similar documents from 15 x 15 mm up to 297 x 432 mm A3 11 x 17 Important After using the document glass close the document cover The docume...

Page 142: ...e All Services screen Important The fax and Internet Fax features are not available while the Server Fax feature is enabled Note Features displayed may vary depending on the model of your machine When...

Page 143: ...s Broadcast Send using the above methods You can also use a combination of the methods If the same recipient was specified for several pending documents you can send the documents with a single phone...

Page 144: ...cifying a Destination using a One Touch Button P 161 For information on the Internet Fax refer to About Internet Fax P 147 Step 4 Starting the Fax Job The following explains the procedure to start a f...

Page 145: ...at there are no more documents You can change the scan settings of the next document by selecting Resolution Original Size and Lighten Darken displayed after selecting Next Original 3 Load the next do...

Page 146: ...revious screen or to move to the next screen If undelivered documents exist You can confirm undelivered documents in the Job Status screen or Job Status Activity Report screen For information on how t...

Page 147: ...e following shows the reference section for each feature Stopping the Fax Job 145 Changing the Scan Settings 146 Stopping the Fax Job To cancel scanning a fax document follow the procedure below 1 Pre...

Page 148: ...ng the Scan Settings You can change the scan settings while scanning the document 1 Select Next Original 2 Set Resolution Original Size and Lighten Darken For each setting refer to Resolution Specifyi...

Page 149: ...e machines Important The TIFF file profiles that can be processed differ depending on the Internet Fax compatible machine of the recipient Confirm the profile that can be processed by the recipient s...

Page 150: ...ob Status screen of the machine the Job History Report and the Transmission Report indicates that the transmission to the SMTP server configured on the machine has been successful The Internet Fax tra...

Page 151: ...or Internet Fax Note The machine converts documents to the TIFF format and then sends them as e mail attachments 1 Select Internet Fax 2 Select New Recipients 3 Specify a recipient by entering up to 1...

Page 152: ...the address contains a domain that is not permitted for use If this is the case the address cannot be used Receiving Internet Fax Reception method When the machine receives e mail from an Internet Fa...

Page 153: ...omain Filter You can register up to 50 domains as permitted or rejected domains When receiving an e mail the machine check the Domain Filter settings If the domain is registered as the domain to be re...

Page 154: ...verted to a fax document on the Internet Fax compatible machine and is forwarded to its destinations The fax transmission costs can be reduced by locating the fax gateway and fax machines within an ar...

Page 155: ...folder or faxes stored in a folder by using the Box Selector feature to the forwarding address specified for the folder as e mail With this forwarding feature you can receive Internet Fax documents on...

Page 156: ...a during Internet Fax forwarding the forwarding is cancelled and the received document is saved to the folder If forwarding using SMTP fails the received document is stored in the folder You can confi...

Page 157: ...e and the manual on the Driver CD Kit CD ROM Important While the Server Fax feature is enabled the Fax feature is detected as not installed even if the Fax Kit 2 is installed on the machine During tha...

Page 158: ...settings of the Server Fax feature use the values specified under Tools System Settings Scan Mode Settings Scan Defaults z Background Suppression z Lighten Darken z Sharpness Features Available for S...

Page 159: ...Feature 162 Specifying a Line using the Keyboard Screen 162 Entering Specific Symbols 163 Removing Confirming a Recipient 164 Lighten Darken Adjusting Fax Density 164 2 Sided Scanning Transmitting 2...

Page 160: ...er are invalid even if they are selected on the control panel If you want to use Cover Page and Remote Folder set them when registering each recipient in address numbers You cannot specify Confirmatio...

Page 161: ...ecipient from the list and select Add Important When specifying a destination address from Address Book for Internet Fax check if the address contains a domain that is not permitted for use If this is...

Page 162: ...s you to combine the fax numbers registered in one touch button speed dial and address book respectively and the numbers entered using the Numeric Keypad to specify as one recipient You do not use the...

Page 163: ...touch buttons correspond to the address numbers from 0001 to 0070 For example when the number you want to dial is registered to the address number 0001 press one touch button 0001 For information on...

Page 164: ...ng this character before and after private data hides the destination string S A character for password verification DTMF signal A character to wait for dial tones Available but ignored Space Availabl...

Page 165: ...the DTMF method Remote Folder Using Remote Folder P 181 and Broadcast P 193 Feature Button Function Input method Enter pause or Pause Use these buttons to enter a pause One pause is 3 seconds You can...

Page 166: ...he pop up menu Remove Removes the recipient Details The Details screen is displayed You can confirm recipients or address numbers Close Menu Hides the pop up menu Details Screen Allows you to confirm...

Page 167: ...anning Screen 1 Select whether the document is one sided or two sided If 2 Sided is selected also select the orientation of the document 1 Sided Select this option to scan one side of the document 2 S...

Page 168: ...t and photo areas and sets the appropriate image quality for each area of the document Photo Select this item when transmitting documents that contain only photos Note If reduced in size the scan docu...

Page 169: ...ls 25 4 mm Fine 200dpi Select this item when transmitting documents with small text or detailed images Approx 200 x 200 pels 25 4 mm Superfine 400dpi Select this item when transmitting documents with...

Page 170: ...x tab For information on Fax Internet Fax refer to 2 Sided Scanning Transmitting 2 sided Originals P 165 Original Size Specifying the Scan Size for the Original This feature allows you to set the scan...

Page 171: ...that faxes are sent at the same paper size Important Always load the A5 size documents in portrait orientation When loading B5 documents together with A3 documents loaded in landscape orientation or A...

Page 172: ...left page and then the right page of facing pages Right Page then Left Scans the right page and then the left page of facing pages Top Page then Bottom Scans the top page and then the bottom page of...

Page 173: ...nts 100 Scans at the same size as the original Auto If the scan width of the document is greater than the maximum image size the scanned image is rotated or reduced to fit the maximum size When speed...

Page 174: ...Server Fax feature Acknowledgement Report Confirming Transmission Results You can check fax and Internet Fax transmission results To receive fax transmission results set Confirmation Options to Print...

Page 175: ...completes unsuccessfully Transmission Report Job Undelivered will be printed This section describes how to use the MDN feature The procedure is the same for the DSN feature 1 Select Acknowledgement R...

Page 176: ...the machine automatically switches modes in the following order G3 Unique ECM J G3 Unique J ITU T G3 ECM J ITU T G3 Forced 4800 bps Select this mode when transmitting over noisy or poor telephone line...

Page 177: ...ng night time Note This feature is unavailable for Internet Fax and Server Fax Priority Send can be set in combination with Delay Start If both features are set Priority Send is performed at the set t...

Page 178: ...and Phone Number to Faxes The Transmission Header Text feature adds the start time sender name recipient name G3 ID and number of pages onto the transmitted document This feature enables the recipient...

Page 179: ...not available for the Server Fax feature When Transmission Header Text is set the sender information is not printed on the cover note You cannot use the Cover Note feature for Broadcast transmission u...

Page 180: ...Select a comment to be added to the sender field 1 Select any item None No comment is added to the sender field Comment A comment is added to the sender field Select a comment from the registered comm...

Page 181: ...lable for some models An optional package is necessary For more information contact our Customer Support Center 1 Select Internet Fax Subject 2 Select Keyboard 3 Enter a subject using the keyboard dis...

Page 182: ...to be added 1 Select any item Select Comment The registered comments are displayed For information on how to register comments refer to 5 Tools Setup Add Fax Comment in the Administrator Guide Recipi...

Page 183: ...o send a file directly to a folder on the destination machine The file can be printed on the destination machine To use this feature you need the folder number and passcode of the destination folder P...

Page 184: ...der number using the numeric keypad Folder Passcode Enter the 4 digit passcode of the remote folder using the numeric keypad If a passcode has not been set leave this box blank Private Polling Fax Sig...

Page 185: ...ion F Code is the transmission procedure set by the Communications and Information Network Association of Japan and is the T 30 communication protocol method for using sub addresses that was standardi...

Page 186: ...word if necessary The password of the target folder Note Folder reception using the DTMF method is possible but the only signals that can be received are numerals and It may be possible to automatical...

Page 187: ...Options screen 6 Select F Code 7 Select On 8 Select F Code and then enter the F Code using the numeric keypad Note You can enter up to 20 digits for the F Code 9 If necessary select Password and then...

Page 188: ...nistrator Guide The default values of Internet Fax Profile can be changed in the System Administration mode For information on how to change the default values refer to 5 Tools Fax Service Settings Fa...

Page 189: ...ture by S MIME You can send Internet Fax with a digital signature by S MIME Digital Signature allows a recipient to confirm whether the contents of the Internet Fax are changed or whether the Internet...

Page 190: ...ed for Facsimile Information Services For information on Facsimile Information Services refer to Receiving Faxes P 201 Note Depending on the remote machine the Polling feature may be unavailable This...

Page 191: ...to display the keyboard on the touch screen 2 Enter a format corresponding to Auto Send or Manual Send and then select Save 3 Select the More Options screen to display the More Options screen 4 Select...

Page 192: ...be set to automatically delete files after they are retrieved with polling For more information refer to 5 Tools Fax Service Settings Fax Control Polled Files Auto Delete in the Administrator Guide N...

Page 193: ...older Delete Deletes the selected file Selecting this button displays a confirmation screen Select Yes on the screen to delete the file Print Prints the selected file On hook Confirming Remote Machine...

Page 194: ...nually such as Facsimile Information Services Alphanumeric character buttons Displays alphanumeric characters Use alphanumeric characters to specify a destination Note Touch tone dialing may not be av...

Page 195: ...d in combination with address numbers 600 locations One touch buttons are associated with address numbers 0001 to 0070 When using Broadcast Send the Cover Page and Remote Folder features are not avail...

Page 196: ...dcast is registered and press the Start button To perform Multiple Relay Broadcast repeat this step DTMF Method There are two methods in the DTMF method Auto Send and Manual Send Auto Send transmittin...

Page 197: ...r Guide 3 Press the Start button Manual Send transmitting with picking up the receiver or on hook 1 Select the More Options tab to display the More Options screen 2 Select On hook Manual Send Receive...

Page 198: ...dress number for an initiating station registered at the relay station When the relay station ID is set the initiating station is notified of the results of a Relay Broadcast When the relay station ID...

Page 199: ...od This method employs a Fuji Xerox proprietary communication procedure that is only for use with specific machines that have the Relay Broadcast feature The G3 is available DTMF Method G3 fax machine...

Page 200: ...Relay Broadcast z Password A pre registered two digit number Note By default no password is set For setting a password contact our Customer Support Center If a password has not been set you do not nee...

Page 201: ...as the initiating station for performing Remote Relay Broadcast confirm the F Code and the password if necessary for the primary relay station Note When using the F Code method for Remote Relay Broadc...

Page 202: ...e address number for the initiating station registered at the primary relay station When the primary relay station ID is set the initiating station is notified of the results of the Remote Relay Broad...

Page 203: ...blocked when the G3 ID is not sent from the sender s machine G3 ID contains the information such as a phone number a sender has registered The Fax Receiving Mode default value can be changed in the Sy...

Page 204: ...two methods When Automatically Switching to Fax Receive Automatically receives a fax after ringing for a certain length of time when there is an incoming call When Automatically Switching between Pho...

Page 205: ...t button 4 If you picked up the receiver put it back in the cradle when the Online indicator on the control panel lights up Important Make sure that the receiver is placed properly in the cradle Other...

Page 206: ...isplayed on the screen Pressing More Characters on the screen displays symbols Note When the line type is set to a pulse line Tone does not appear If you want to send tones or to use the touch tone se...

Page 207: ...fax number of the facsimile information service z The call destination can be specified using the numeric keypad address numbers or one touch buttons The address book cannot be used z The call destin...

Page 208: ......

Page 209: ...formation on the network settings refer to 9 Scanner Environment Settings in the Administrator Guide z Scanning Procedure 208 z Operations during Scanning 215 z E mail 218 z Scan to Folder 226 z Netwo...

Page 210: ...al Size screen For information about document sizes that can be detected automatically or how to enter variable sizes refer to Original Size Specifying a Scan Size P 255 The standard document sizes th...

Page 211: ...A3 11 x 17 inches Important After using the document glass close the document cover The document glass automatically detects standard size documents For non standard size documents input the size in t...

Page 212: ...t and sends the scanned data as an e mail attachment after converting the data to TIFF JPEG PDF DocuWorks or XPS Scan to Folder Scans a document and saves the scanned data into a folder on the machine...

Page 213: ...ss the All Services button 2 Select Scan to Folder 3 If the previous settings still remain press the Clear All button 4 Select a folder to save the scanned data in 5 Select each tab and configure feat...

Page 214: ...ave more documents to scan select Next Original on the touch screen while the current document is being scanned This allows you to scan the documents as a single set of data Up to 999 pages can be sto...

Page 215: ...Scanning Procedure 213 Scan 5 3 Load the next document 4 Press the Start button If you have more documents repeat Steps 3 and 4 5 When all documents have been scanned select Last Original...

Page 216: ...to your computer using the following Import using an application Use a network scan driver Refer to Importing to a TWAIN Compatible Application P 342 Import using Stored File Manager 3 Use Stored File...

Page 217: ...e reference for each operation Stopping the Scan Job 215 Confirming the Scanned Data while Scanning the Document 216 Changing Scan Settings 217 Stopping the Scan Job To cancel scanning a document foll...

Page 218: ...ent You can confirm the scanned data while scanning the document Important When MRC High Compression on the File Format screen is set to On the preview function is not available Note Thisfeatureisnotp...

Page 219: ...Select Change Settings 3 Set Color Scanning Original Type Lighten Darken Resolution 2 Sided Scanning and Original Size Color Scanning Selecting an Output Color P 238 Original Type Selecting the Docum...

Page 220: ...1 Select E mail on the All Services screen 2 On the E mail screen specify recipients using the Address Book or the keyboard Important You can only specify recipients registered for e mail Recipients...

Page 221: ...public entries is Selected P 220 Search Public Searches recipients in the local address list Refer to When Search Public or Search Network is Selected P 220 Search Network Searches recipients in the r...

Page 222: ...ipient name as a keyword Selecting Keyword displays the screen for entering the keyword Up to 32 characters are allowed Example John Smith E mail Address Searches with an e mail address as a keyword S...

Page 223: ...yboard shown on the screen to enter an e mail address of up to 128 characters To CC BCC Switches the recipient type To CC BCC using the drop down menu Add Allows you to specify e mail addresses to sen...

Page 224: ...1 From the Recipient s list select the recipient to be deleted confirmed or edited 2 Select any item from the pop up menu Remove Removes the selected recipient Edit Displays the Edit Recipient screen...

Page 225: ...ddress You can specify only one address as a sender s address Note When using the Authentication feature the e mail address registered in user information is automatically set as a sender s address Fo...

Page 226: ...anning Selecting an Output Color You can set the output color to scan a document For information about the feature refer to Color Scanning Selecting an Output Color P 238 2 Sided Scanning Scanning Bot...

Page 227: ...25 Scan 5 File Format Selecting a File Format for Output Data You can select a file format for output data For information about the feature refer to File Format Selecting a File Format for Output Dat...

Page 228: ...t to move to the next screen Go to Use the numeric keypad to enter a 3 digit folder number The folder then appears at the top of the list File List Select a folder and then select this button to displ...

Page 229: ...227 Scan 5 Preview Confirming the Scanned Data while Scanning the Document You can confirm the scanned data while scanning the document Refer to Preview Confirming the Scanned Data while Scanning the...

Page 230: ...er environment earlier than Windows 98 NT a destination user name in the earlier format domain name user name will not be determined automatically Before scanning change the user name with which you c...

Page 231: ...omatically scan both sides of a 2 sided document By setting the binding style both sides are scanned in the same orientation For information about the feature refer to 2 Sided Scanning Scanning Both S...

Page 232: ...ing scanned data If the FTP protocol is used the FTP service must be set For information on the computer settings refer to the documentation supplied with your operating system For information on comp...

Page 233: ...move to the next screen Name Protocol Lists recipient names and protocols Add Adds a selected recipient to the Save in box Save in Displays a selected recipient Go to Enter the desired speed dial numb...

Page 234: ...e name enter a name with the keyboard displayed by selecting Name Note The name may not be displayed depending on the settings Specifying a Destination Specifying a Destination PC Using the Screen Key...

Page 235: ...name is not required for the destination this field can be skipped When FTP is selected for Transfer Protocol up to 97 characters are allowed When SMB is selected for Transfer Protocol use one of the...

Page 236: ...t Type You can select the type of the document For information about the feature refer to Original Type Selecting the Document Type P 240 Preview Confirming the Scanned Data while Scanning the Documen...

Page 237: ...et by the System Administrator It is recommended that you access the URL as soon as possible To strengthen security after retrieving the scanned data access the URL to delete the scanned data stored o...

Page 238: ...Scanning Selecting an Output Color You can set the color mode to scan a document For information about the feature refer to Color Scanning Selecting an Output Color P 238 2 Sided Scanning Scanning Bo...

Page 239: ...anned data from a computer without password authentication To prevent other parties from viewing your scan data select More in File Format and on the displayed screen select PDF or DocuWorks and set a...

Page 240: ...screen select a feature Color Scanning Selecting an Output Color You can set the output color to scan a document Note Black White cannot be selected when Searchable Text on the File Format screen is s...

Page 241: ...h Sides of a Document Allows you to scan a 1 sided or 2 sided document on one or both sides of paper By setting the binding style both sides are scanned in the same orientation 1 Select any item 1 Sid...

Page 242: ...ocument is displayed in the Upright Images orientation Note If the setting for Original Orientation differs from the actual document orientation then the machine may mistakenly detect the top of the d...

Page 243: ...feature of the preview is disabled File Format Selecting a File Format for Output Data You can select a file format for output data Note When Scan to Folder is selected File Format is disabled If High...

Page 244: ...anning configure the image compression method You can also configure the compression ratio with Quality File Size in the Output Format screen PDF Saves scanned data in PDF format Note The version of t...

Page 245: ...ext is set to Searchable When the text on the document is small 10 points or smaller scan the document with high resolution 300 dpi If you use the E mail or Scan to PC feature to scan a document with...

Page 246: ...0 x Windows Digital Certificate Security Acrobat 7 0 x Adobe Default Security Acrobat 8 0 x Adobe Default Security z Off No visible signature is added z On Adds a signature using the certificate of th...

Page 247: ...This feature is supported only by the ApeosPort series File Format PDF Security Screen Allows you to encrypt a PDF file by password and assign the access privileges for the file operation 1 Select an...

Page 248: ...Password screen appears Security Password allows to assign access privileges to files The password is required when changing the access privileges or performing unauthorized operations You can enter...

Page 249: ...d can be opened with DocuWorks Ver 5 0 or later Select Certificate to set a certificate Important If you encrypt a file using a certificate without Basic Constraints DocuWorks Ver 5 0 1 and Ver 6 0 1...

Page 250: ...information on Remote Search Directory Svc refer to Search Public P 219 For information on Directory Service refer to 5 Tools Connectivity Network Setup Remote Authentication Directory Service LDAP S...

Page 251: ...Scan to Folder Network Scanning Scan to PC or Store Send Link 2 Select the Advanced Settings tab and select a feature on the Advanced Settings screen Note A setting must be made in the System Administ...

Page 252: ...per and selecting a lower cell makes softer Image Enhancement Erasing the Background Color of Documents Adjusting Contrast This feature allows you to suppress the background color of a document such a...

Page 253: ...l on the bar makes the difference between light and dark areas smaller Shadow Suppression Suppressing the Document Background When you scan a 2 sided document printed on thin paper this feature allows...

Page 254: ...vice Color Space is not available when Searchable Text under File Format is set to Searchable 1 Select Color Space 2 Select either sRGB or Device Color Space sRGB Uses the color space that conforms to...

Page 255: ...Scan to PC or Store Send Link 2 Select the Layout Adjustment tab and then select a feature on the Layout Adjustment screen Resolution Specifying a Scanning Resolution This feature allows you to set t...

Page 256: ...d then the left page of facing pages Top Page then Bottom Scans the top page and then the bottom page of facing pages Both Pages Scans both pages in page order Left Page Only Scans the left page only...

Page 257: ...ard size document or when scanning at a size different from the original document size You can specify a value in the range of 15 to 432 mm for the scan length X and a value in the range of 15 to 297...

Page 258: ...cally a screen to input the document size appears 1 Select Mixed Sized Originals 2 Select On Off Select this item when all documents are of the same size On When scanning documents of different sizes...

Page 259: ...t You can set the edge erase width within the range from 0 to 50 mm in 1 mm increments z Left Right Erases the shadows of left and right edges of the document in accordance with the orientation of the...

Page 260: ...uch the entry box and then use the numeric keypad or the and buttons You can change settings to display scanning ratios other than 100 For information on how to set refer to 5 Tools Scan Service Setti...

Page 261: ...On the All Services screen select E mail Scan to Folder Network Scanning Scan to PC or Store Send Link 2 Select the E mail Options Filing Options tab and then select a feature on the E mail Options F...

Page 262: ...ts 1 Select Read Receipts 2 Select On Off Select this item when you do not request read receipts On Select this when you request read receipts Split Send Sending in Sections When you use the E mail fe...

Page 263: ...isplayed keyboard For information on how to enter characters refer to Entering Text P 55 Note When each page is saved as one file the page number is added to the end of each file name For the Scan to...

Page 264: ...me Conflict 2 Select any item Do Not Save The job is cancelled and the file is not saved Rename New File The file name is automatically changed and saved The machine adds a number 0001 9999 to the end...

Page 265: ...icate Note This feature is supported only by the ApeosPort series For information on how to link a certificate to the e mail address refer to 5 Tools Setup Add Address Book Entry S MIME Certificate in...

Page 266: ...ta Use this feature to change the values of the Document Management Field DMF if they are specified for a selected job template Note This feature is displayed only when Network Scanning is selected on...

Page 267: ...he basic folder operation and folder features z Folder Operating Procedure 266 z Selecting a Folder 268 z Checking Operating Files in a Folder 269 z Checking File Details 271 z Printing Files in a Fol...

Page 268: ...the routine task or register a private folder and shared folder The following shows the reference section for each procedure Step 1 Opening the Send from Folder Screen 266 Step 2 Selecting a Folder 26...

Page 269: ...ders in the Administrator Guide 1 Select a folder Step 3 Checking Selecting Folder Files 1 Select a file For information on the Folder File List screen refer to Checking Operating Files in a Folder P...

Page 270: ...hentication for Job Flow Sheets and Folders in the Administrator Guide 1 Select a folder on the Send from Folder screen Note Select to return to the previous screen and select to move to the next scre...

Page 271: ...order 3 Select any item Refresh Displays the refreshed information List Lists the files stored in the folder with their stored dates and pages Thumbnail Displays the images and names of the files stor...

Page 272: ...271 Note Some models require an optional package to use this feature For more information contact our Customer Support Center Job Flow Settings Displays the Job Flow Settings screen This screen allow...

Page 273: ...e For more information contact our Customer Support Center 1 Select a file on the Folder File List screen 2 Click File Details 3 Select any item View Size Select whether to display the whole page or t...

Page 274: ...t the Multiple Up Skip Blank Page and print position settings Print Configure the Print settings Paper Supply Allows you to select paper 2 Sided Printing Allows you to set 2 sided printing Output Allo...

Page 275: ...t 2 sided printing Output Allows you to set stapling and punching and a tray where the output is delivered Note This feature does not appear for some models An optional package is necessary For more i...

Page 276: ...iginal Orientation setting of Edge Erase or the 2 Sided Scanning setting of Layout Adjustment tab are the same Punching Position Original Original Orientation Stapling Position Punching Position Repor...

Page 277: ...d This type of job flow is not displayed on the Job Flow Sheets screen When using the Authentication feature job flows whose owners are authenticated are displayed on the Job Flow Sheets screen This s...

Page 278: ...r Important After executing the job flow print the job history report to check the result For information on the job history report refer to 5 Tools Common Service Settings Reports Job History Report...

Page 279: ...the Details screen Refer to 5 Tools Setup Create Job Flow Sheet Edit Delete in the Administrator Guide Search by Name Searches for job flows that partially match the entry The machine searches through...

Page 280: ...y job flow sheets associated with the folder 1 Select a job flow and press the Start button Note Select to return to the previous screen or to move to the next screen You can sort the list in ascendin...

Page 281: ...Job flows that fully match the entry are searched The machine searches through keywords that were registered upon each job flow creation Sheet Filtering Displays the Sheet Filtering screen For more in...

Page 282: ......

Page 283: ...nd registered in the machine Job Flow Sheets is a feature that allows you to register transfer settings of scan data such as a transfer method and destination to simplify data transfer tasks Note This...

Page 284: ...select a job flow sheet and execute the job flow Refer to the following sections for detailed steps To create and register a job flow sheet use a personal computer Step 1 Opening the Job Flow Sheets...

Page 285: ...nge Settings For information on checking changing job flow settings refer to Selecting Changing a Job Flow Sheet P 284 Step 4 Starting the Job Flow Sheet 1 Load the originals Note A job flow sheet wit...

Page 286: ...flow sheets may vary depending on the user authentication feature For more information refer to 13 Authentication and Account Administration Authentication for Job Flow Sheets and Folders Overview Jo...

Page 287: ...he job flow sheets displayed For more information refer to Sheet Filtering Screen P 286 Change Settings Screen 1 Select a group to be changed from Group of Items Note If the machine has only one group...

Page 288: ...entication feature For more information refer to 13 Authentication and Account Administration Authentication for Job Flow Sheets and Folders Overview Job Flow Sheet Types and Overview in the Administr...

Page 289: ...This chapter describes the Stored Programming feature that enables you to store customized job settings z Stored Programming Overview 288 z Registering Deleting Renaming Stored Programs 289 z Calling...

Page 290: ...configured on multiple screens For example this feature is available when you want to record a procedure starting from pressing the Machine Status button to displaying the Print Reports screen to pri...

Page 291: ...the stored program has an operation for a folder and the folder passcode is changed If the features displayed on the touch screen are changed If the features assigned to the Custom buttons are changed...

Page 292: ...on for a registered stored program Refer to Assigning Changing Icons for Stored Programs P 293 Registering Stored Programs Up to 100 actions can be registered with one stored program Up to 40 stored p...

Page 293: ...n on how to name a registered stored program refer to Entering Changing a Stored Program Name P 292 Registering Stored Programs for Build Job Up to 100 actions can be registered with one stored progra...

Page 294: ...stored programs cannot be restored Cancel Cancels deleting the stored program Entering Changing a Stored Program Name The following is the procedure for entering or changing the name of a stored progr...

Page 295: ...an icon of a stored program 12 icons are available 1 Select Assign Change Icon 2 Select the number to assign or change an icon Note Select to return to the previous screen or to move to the next scre...

Page 296: ...ppears 1 Press the All Services button 2 Select Stored Programming 3 Select the number of a stored program containing the features you want to use Note You can only select registered numbers Select to...

Page 297: ...call a stored program for Build Job on the Copy screen displayed while Build Job is running 1 Select Change Settings 2 Select the Job Assembly tab 3 Select Stored Programming 4 Select a number of a st...

Page 298: ......

Page 299: ...feature is supported only by the ApeosPort series Some models requires an optional kit to enable this service For more information contact our Customer Support Center z Web Applications 298 z Accessin...

Page 300: ...Allows you to store the scanned document directly in a web application folder z Allows you to print a file that is stored on a server directly Note The web applications that can be displayed on the ma...

Page 301: ...lications Service Setup Server Setup in the Administrator Guide 1 Press the All Services button 2 Select Web Applications Note If Auto Jump Destination has been set the machine can access the remote s...

Page 302: ...tons For information on how to register buttons on the All Services screen refer to 5 Tools Common Service Settings Screen Button Settings All Services in the Administrator Guide 1 Press the All Servi...

Page 303: ...atures of Media Print Text and Media Print Photos when the Media Print Kit optional is installed z Overview of Media Print 302 z Components and their Functions of the Memory Card Reader 305 z Insertin...

Page 304: ...tal camera format as well as the Media Print Text mode that prints data stored with the text format It also includes index printing that prints a list of files imported with the Media Print Photos mod...

Page 305: ...data For more information contact our Customer Support Center z To store image data on a media card use image data formatted with a digital camera Before storing document files format the media with...

Page 306: ...rd Reader to USB memory be sure to switch the machine off and then on again z Do not use media if it stores data that cannot be backed up such as music data with the copyright protection function We a...

Page 307: ...ve data from a CompactFlash card The following describes the names and functions of the components of the Memory Card Reader No Component Function 1 Access indicator Lights when the medium is accessed...

Page 308: ...rd is inserted correctly To print refer to Selecting Files P 307 and Setting the Printing Options P 309 After printing refer to Ejecting Media P 306 and eject the media Ejecting Media Before ejecting...

Page 309: ...ly assigned to the files retrieved 3 After the files are retrieved select files with Select All Select From List or Select Range 4 After selecting files to be printed set the printing options For more...

Page 310: ...ng order by selecting either No Name or Date Time Thumbnail Displays a list of the images and names of the files Important The thumbnail view is not available for Media Print Text An image is displaye...

Page 311: ...lect More and then Tray 5 Paper Size and Paper Type are selectable z Paper Size SRA3 A3 B4 A4 A4 B5 B5 8 5 x 11 8 5 x 11 Post card z Paper Type Select the paper type to be used from the list displayed...

Page 312: ...utput Color Color Black White Paper Supply Trays 1 6 Note Select Auto Paper Select or a tray that holds any of the followings sizes of paper A3 B4 A4 A4 B5 B5 A5 A5 8 5 x 11 8 5 x 11 8 5 x 14 11 x 17...

Page 313: ...999 sets can be set Items other than the print quantity are printed with the settings displayed on the screen Media Print Photos or Media Print Text settings prior to executing Index Print mode To cha...

Page 314: ......

Page 315: ...describes the job status feature z Job Status Overview 314 z Checking Current Pending Jobs 315 z Checking Completed Jobs 317 z Printing and Deleting Stored Jobs 318 z Printing Pending Jobs 330 z Handl...

Page 316: ...r more information refer to Checking Current Pending Jobs P 315 Checking Completed Jobs Displays the status of completed jobs Also displays their details For more information refer to Checking Complet...

Page 317: ...output or resumed For more information refer to Printing Pending Jobs P 330 Display Time Displays the estimated time for job completion Either Cumulative Time Required or Time Required is displayed No...

Page 318: ...11 Job Status 316 Job Status 11 Next Original Select this when you have another document to scan Start Resumes the stopped job...

Page 319: ...elect to return to the previous screen or to move to the next screen From the pull down menu you can select the types of jobs to be displayed 3 Select a job to see the details 4 Select Close after the...

Page 320: ...store print data in the machine to print it with the print command from the machine The feature also enables you to set a passcode which is helpful to print confidential documents This section describ...

Page 321: ...ppear 4 Select the job to be printed or deleted 5 When printing specify the number of print using the numeric keypad 6 Select any item Select All Selects all jobs To deselect all the jobs select this...

Page 322: ...ample Set operations refer to the print driver s help Note When you have selected Save as Private Charge Print Job or Save as Charge Print Job for Receive Control under Charge Private Print Settings j...

Page 323: ...Disabled is selected in Print Job Confirmation Screen For more information refer to 5 Tools Stored File Settings Print Job Confirmation Screen in the Administrator Guide Yes Starts printing the job Af...

Page 324: ...Authentication Security Settings Authentication Charge Private Print Settings in the Administrator Guide 1 Select Delayed Print 2 Select the job to be printed or deleted Note Select Refresh to displa...

Page 325: ...rol received print jobs are saved for each Billing ID Any jobs that were not given a Billing ID on the print driver are saved in No User ID For more information refer to 5 Tools Accounting Create View...

Page 326: ...scode is assigned the passcode entry screen will not appear 6 Select the job to be printed or deleted 7 When printing specify the number of print using the numeric keypad 8 Select any item Delete Dele...

Page 327: ...only the jobs of authenticated users privacy of the users is securely protected The Private Print feature is suitable for authenticating and managing specific users managed by the system administrato...

Page 328: ...ted user 4 Select the jobs to be printed or deleted Note You can select up to 100 jobs 5 When printing specify the number of print using the numeric keypad 6 Select any item Select All Selects all job...

Page 329: ...perating on a remote terminal This section describes how to print or delete a job stored in a public folder For information on how to operate Public Folder refer to Store for Polling Allowing Remote M...

Page 330: ...information contact our Customer Support Center This feature may not be displayed depending on the system settings 1 Select Undelivered Faxes 2 Select the job to be re sent or deleted Note Select Ref...

Page 331: ...nge Recipients is Selected Specify a fax recipient for the undelivered fax job Besides the fax recipient the following features can be changed on the control panel Important If the fax number is chang...

Page 332: ...for this time period to elapse If a job is paused by the Stop button and is waiting to be resumed you can also resume the job If there are two or more jobs subsequent jobs are printed after the pause...

Page 333: ...lly Printed Reports Lists Transmission Report Job Undelivered in the Administrator Guide For details on how to print transmission reports undelivered automatically refer to 5 Tools Common Service Sett...

Page 334: ......

Page 335: ...Note Some models do not support the features described in this chapter An optional package is necessary For more information contact our Customer Support Center The computer screen images shown in thi...

Page 336: ...ails refer to E mail Printing P 338 Sending Fax Sends a fax directly from a computer For details refer to Sending Fax P 340 Importing Scanned Data Imports files stored in a folder of the machine to a...

Page 337: ...he printed image to fit the size of each sheet Used to create large posters etc Booklet Creation Performs 2 sided printing and page allocation for printing a booklet in the correct page order Only ava...

Page 338: ...is authenticated The machine can also be configured to store multiple print jobs until the user requests to print them on the control panel In addition by registering a user ID and passcode for the a...

Page 339: ...rinter s property screen For more information refer to the help of the printer Printing This section describes the print procedure The print procedure depends on the application software you use For d...

Page 340: ...port activation machine s e mail address TCP IP environment e mail server etc For information on E mail Environment Settings refer to 8 E mail Environment Settings in the Administrator Guide Sending E...

Page 341: ...mputer TIFF or JPEG formatted attached file Default values of the logical printer set in Memory Settings of TIFF JPEG in Emulation Settings of CentreWare Internet Services PDF formatted attached file...

Page 342: ...will be displayed Registering Destinations The following describes how to register fax destinations from the machine to another machine ApeosPort III C7600 C6500 C5500 DocuCentre III C7600 C6500 C5500...

Page 343: ...ss or Internet address When specifying a port number add and the port number after the address The default port number is 80 When using the Authentication feature on the machine enter a user ID and pa...

Page 344: ...r CD Kit To import files stored in a folder some items such as port status must be set in advance For more information refer to 9 Scanner Environment Settings Configuration of Scan to Folder in the Ad...

Page 345: ...folder number from Registered Folders Clicking Select Scanner returns to Step 5 where you can reselect a scanner 7 Click Confirm 8 Select a file to import from the list and click Import Note You can s...

Page 346: ...g Using Stored File Manager 3 The following describes how to use Stored File Manager 3 to import a file from a machine s folder Stored File Manager 3 is software to import files from a machine s folde...

Page 347: ...of the folder 001 500 that contains the file to be imported In the Passcode field enter a password up to 20 digits Note From the next time you perform this operation and onward you will be able to se...

Page 348: ...can display scanners from other networks Import settings for scanned files You can change the display and the import settings for files scanned from a folder To change the import method click Details...

Page 349: ...com then the Internet address is myhost example com Ask your system administrator for the IP address or Internet address When specifying a port number add and the port number after the Internet addres...

Page 350: ...ine s folder by using EasyOperator as an example 1 Click the Start menu and select Programs Fuji Xerox CentreWare EasyOperator EasyOperator Note If you have changed the directory when installing the a...

Page 351: ...Clicking Help in the top frame displays the online help for CentreWare Internet Services Top Frame Displayed at the top of the window This frame includes the logo the machine model name a link to the...

Page 352: ...zilla Firefox 2 0 or later For Mac OS 9 2 z Netscape Navigator 7 0 2 or later z Mozilla Firefox 2 0 or later For Mac OS X 10 3 9 z Netscape Navigator 7 1 or later z Mozilla Firefox 2 0 or later For Ma...

Page 353: ...he IP address or the Internet address when entering the address into your browser For example if the port number is 8080 the URL is http the machine s IP address 8080 or http the machine s Internet ad...

Page 354: ...Internet Services If authentication of the system administrator fails the following message is displayed in the right frame of web browser Authentication failed If the number of times that authentica...

Page 355: ...13 Appendix This chapter contains a list of terms used in this guide z Glossary 354...

Page 356: ...d document onto two separate sheets of paper Border Limit Page split threshold value One more sheet is used when the length of the transmitted document exceeds the length of paper installed on the rec...

Page 357: ...segments that the remote machine receives incorrectly ECM described on the Activity Report shows that the communication was processed using ECM Edge Erase A feature that erases the top bottom left rig...

Page 358: ...ontally or vertically Internet A worldwide communications network that combine miscellaneous networks Internet Fax Unlike a regular fax machine Internet Fax uses corporate networks or the Internet to...

Page 359: ...Saver button lights Sleep Mode Most of the units in the machine are in standby status The machine consumes the least power Print Page Buffer A location where print data is rendered Printable Area The...

Page 360: ...ering its fax number This prevents transmission errors Sender Originator of a communication It is used as opposed to recipient Separator A blank colored or copied paper inserted between two copy sets...

Page 361: ...k resource such as shared folders or shared printers on a network Microsoft Networks SMB The UNC syntax uses before the hostname hostname and resource name are delimited by If the hostname is myhost a...

Page 362: ......

Page 363: ...achines to retrieve files from your machine 190 Annotations 107 attaching covers to copies 101 Auto Detect 168 255 Auto Receive 201 B Background Suppression 250 Batch Print 273 Book Copying 85 Book Fa...

Page 364: ...Pause button 51 53 Digital Signature 187 263 Direct Fax 340 Direct Print 336 document feeder 58 138 208 document feeder tray 40 document glass 38 59 139 209 document guides 40 document output tray 40...

Page 365: ...314 Job Status button 50 53 JPEG 242 L Layout Adjustment 85 168 253 left cover 40 45 lever 41 license 29 Lighten Darken 78 81 164 loading documents 208 local terminal information 162 locking casters...

Page 366: ...hine 180 printing private charge print documents 327 printing sample set documents 321 printing secure print documents 320 printing stored documents 318 Priority Send 175 Private Charge Print 325 336...

Page 367: ...ation PC by browsing your network 231 specifying a destination PC using the address book 231 specifying a destination PC using the screen keyboard 232 specifying a destination using a one touch button...

Page 368: ...nsfer unit 41 Transmission Header Text 176 transmitting 2 sided originals 165 transmitting documents with a cover page 177 Transparency Options 103 Transparency Separators 335 Tray 1 39 Tray 2 39 Tray...

Page 369: ...ApeosPort III C7600 C6500 C5500 DocuCentre III C7600 C6500 C5500 User Guide ME4496E2 1 Edition 1 April 2009 Fuji Xerox Co Ltd Copyright 2009 by Fuji Xerox Co Ltd...

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