Xerox AltaLink B8145, User Manual

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Workflow Scanning
W O R K F LO W S C A N N I N G OV E RV I E W
The Workflow Scanning App allows you to scan an original document, distribute, and
archive the scanned image file. The Workflow Scanning feature simplifies the task of
scanning many multi-page documents and saving the scanned image files in one or
more file locations.
Note: The system administrator must set up this feature before you can use it. For details, refer to the
System Administrator Guide at www.xerox.com/office/ALB81XXdocs .
The Workflow Scanning App enables you to scan documents using pre-defined settings to a range of file
destinations quickly and easily. There are several workflow options:
• Distribution workflows enable you to scan documents to one or more file destinations. File destinations include
an FTP site, a website, and a network server. You can add fax destinations to workflows too.
• Scan to Mailbox enables you to scan documents to public or private mailbox folders on the printer hard drive.
• Scan to Home enables you to scan documents to a personal Home folder on your network.
• Scan to USB enables you to scan documents to a connected USB flash drive.
Note:
• To scan original documents to a file destination associated with a contact in the address book, refer to
Scan To .
• To scan original documents to an email address, refer to Email .
For information about all the Workflow Scanning App features and available settings, refer to Apps Features .
For details on configuring and customizing the Apps, refer to the System Administrator Guide at www.xerox.com/
office/ALB81XXdocs .
If authentication or accounting is enabled on your device, to access features, enter your login details. For details
about Personalization for logged-in users, refer to
Personalize .
Detecting Imaging Security Marks
Imaging Security uses infrared light to track and manage sensitive documents.
If the IInnffrraarreedd SSeeccuurriittyy option is enabled in the Embedded Web Server, the device detects concealed security
marks applied by a Xerox
® AltaLink ® C81XX Series printer. This method of detection can prevent the accidental
disclosure of confidential documents.
The system administrator can configure infrared mark detection for jobs. When D Deetteecctt M Maarrkk is enabled, the device
detects security marks on documents that are scanned. When a security mark is detected during scanning,
depending on the settings configured, the device inhibits the job, sends an email alert and continues the job, or
sends an email alert and inhibits the job. When a security mark is detected, the device adds an entry to the Audit
Log.
If a security mark is detected and the job is allowed to continue, a generic mark is added to the scanned image file
Xerox
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AltaLink
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B8145/B8155/B8170 Series Multifunction Printer User Guide
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Xerox® Apps