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Xerox 2218 - FaxCentre B/W Laser, System Administration Manual

The Xerox 2218 - FaxCentre B/W Laser is a versatile device that combines faxing, printing, and scanning functions. In order to ensure accessibility for all users, we provide a free, downloadable user manual in the Voluntary Product Accessibility Template format. Get your manual now at manualshive.com and make the most out of your product.

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WorkCentre 4118 and FaxCentre 2218

System Administration Guide

705N00020B

Summary of Contents for 2218 - FaxCentre B/W Laser

Page 1: ...WorkCentre 4118 and FaxCentre 2218 System Administration Guide 705N00020B...

Page 2: ...now allowed by statutory or judicial law or hereinafter granted including without limitations material generated from the software programs which are displayed on the screen such as icons screen disp...

Page 3: ...allation 2 1 Introduction 2 1 Information Checklist 2 2 Ethernet Port 2 3 Ethernet Port Setup 2 3 Basic TCP IP Settings 2 5 Installation Procedure 2 5 Enabling or Disabling TCP IP 2 6 Network Communic...

Page 4: ...rocedure 5 3 Network Communication Setup 5 3 Printer Driver Installation 5 6 Installation Procedure 5 6 Setting the Printer Driver 5 6 6 Advanced TCP IP Setup 6 1 Introduction 6 1 Information Checklis...

Page 5: ...st Print or Scan 8 16 Installing the Linux Print Driver 8 17 9 Fax 9 1 Introduction 9 1 Information Checklist 9 2 Fax Setup using CentreWare Internet Services 9 3 Accessing CentreWare Internet Service...

Page 6: ...kCentre 4118 and FaxCentre 2218 System Administration Guide Table of Contents Upgrading Firmware 10 10 Obtaining Assistance 10 11 11Problem Solving 11 1 Introduction 11 1 Problem Solving Procedure 11...

Page 7: ...Thank you for choosing the WorkCentre 4118 FaxCentre 2218 These products have been designed for ease of use but to use your machine to its fullest potential take some time to read the User Guide Intr...

Page 8: ...ible with PostScript 3TM The kit also includes Macintosh and Linux print and scan drivers 4 in 1 The 4 in 1 model provides digital copying direct printing fax and direct scanning at 17 18 pages per mi...

Page 9: ...ext Typeface Used to emphasize the selection of a feature mode or button Select the paper supply source required by pressing Paper Supply Notes Located in the margins and used to provide additional or...

Page 10: ...n Guide Welcome Related Information Sources Information available for the products consists of This System Administration Guide The Quick Use Guide The Quick Install Sheets The User Guide The Xerox we...

Page 11: ...Use the space below to make a note of the machine serial number ____________________________________________ To access the serial number open the side cover using the release latch and then open the f...

Page 12: ...Page 1 6 Xerox WorkCentre 4118 and FaxCentre 2218 System Administration Guide Welcome...

Page 13: ...ction This chapter explains how to make the basic settings to install the WorkCentre 4118 FaxCentre 2218 on a network The physical connection is Ethernet and the addressing protocols are provided by T...

Page 14: ...2218 until instructed to do so Item By An existing operational network utilizing TCP IP is required these procedures are not designed to install a network Customer A suitable network cable Customer I...

Page 15: ...e speed setting of the Ethernet port needs to be changed perform the following steps Connect the device to the network outlet or cable 1 2 Press the Machine Status button Machine Setup Fax Setup 3 Pre...

Page 16: ...s on page 2 5 5 Press or until Configure Network displays and press Enter Network Setup Config Network 6 Press or until Ethernet displays and press Enter Config Network Ethernet 7 Press Enter to set t...

Page 17: ...owing TCP IP Address Gateway Address Subnet Mask Address Primary DNS Server Address Installation Procedure There are three stages required to install the WorkCentre 4118 FaxCentre 2218 in a TCP IP net...

Page 18: ...ine Status button Machine Setup Fax Setup 2 Press or until System Admin Tools displays and press Enter If the System Admin Tools have been passcode protected type in the password and press Enter Syste...

Page 19: ...page 2 3 5 Press or until TCP IP displays and press Enter Config Network TCP IP 6 Press or until Setup displays and press Enter To enable TCP IP press or until Enable displays and press Enter Otherwi...

Page 20: ...User Guide for printing reports 4 Press or until Network Setup displays and press Enter System Admin Tools Network Setup 5 Press or until Configure Network displays and press Enter Network Setup Confi...

Page 21: ...IP settings you will need to know the following information The IP address The subnet mask if required The Gateway address if required The primary and Secondary DNS address if required Ensure the Ethe...

Page 22: ...until Configure Network displays and press Enter Network Setup Config Network 6 Press or until TCP IP displays and press Enter Config Network TCP IP 7 Press or until Manual displays and press Enter Co...

Page 23: ...Installation NOTE If required subnet mask Gateway address and DNS address can be set up using the same steps Continue with Workstation Setup on page 2 12 9 Enter the address using the keypad and press...

Page 24: ...stallation Workstation Setup To enable the workstation environment to communicate with the WorkCentre 4118 FaxCentre 2218 perform the following steps At the client workstation install print drivers an...

Page 25: ...ation Guide Page 3 1 3 NetWare Introduction This chapter explains how to install the WorkCentre 4118 FaxCentre 2218 on the various NetWare networks The following information is provided Information Ch...

Page 26: ...are network is required these procedures are not designed to install a NetWare network Customer NetWare client server and operating system software version 4 x 5 x and 6 x Customer Install the printer...

Page 27: ...NetWare is supported by installing Novell Distributed Printing System NDPS over IP networks using the LPR protocol The NetWare versions and protocols supported in this chapter are as follows NetWare V...

Page 28: ...create a new NDPS Printer object in the appropriate container Enter a name and select Create Choose the appropriate NDPS Manager and select the Novell Printer Gateway Select OK You can choose a print...

Page 29: ...istration Guide Page 4 1 4 Print Driver Installation for Networked Printers Introduction This chapter explains how to install the print drivers for networked printers The following information is prov...

Page 30: ...river installation procedures please ensure the following items are available or have been performed If problems are encountered during the WorkCentre 4118 FaxCentre 2218 installation refer to the Pro...

Page 31: ...e from Windows XP TCP IP see 4 4 Windows 2000 TCP IP see 4 5 Windows NT V4 0 TCP IP see 4 7 Windows 98 Millennium Edition TCP IP see 4 8 Windows XP IPP see 4 9 Windows 2000 IPP see 4 10 Apple Mac OSX...

Page 32: ...new port Select Standard TCP IP Port and select Next to display the Add Standard TCP IP Printer Port dialog box and select Next Enter the IP Address of the printer in the Name or address of printer fi...

Page 33: ...g the printing of a test page Select Finish to accept the Yes choice Continue with Test Print see Test Print 8 16 Windows 2000 TCP IP NOTE Windows 2000 supports printing via TCP IP as standard when TC...

Page 34: ...ill then request that you select the driver to be used for this printer Insert the CD containing the WorkCentre 4118 FaxCentre 2218 drivers and select Have Disk Browse to the required Windows 2000 dri...

Page 35: ...dd Port to display the Printer Ports dialog box Select LPR Port and select New Port to display the Add LPR compatible printer dialog box Enter the IP Address of the printer in the Name or address of s...

Page 36: ...dialog box displays with a message regarding the printing of a test page Select Finish to accept the Yes choice Continue with Test Print see Test Print 8 16 Windows 98 Me NOTE Prior to starting the s...

Page 37: ...at http aaa bbb ccc ddd or http printer host name where aaa bbb ccc ddd is the IP address of the WorkCentre 4118 FaxCentre 2218 and printer host name is the host name of the WorkCentre 4118 FaxCentre...

Page 38: ...ddd or http printer host name where aaa bbb ccc ddd is the IP address of the WorkCentre 4118 FaxCentre 2218 and printer host name is the host name of the WorkCentre 4118 FaxCentre 2218 registered wit...

Page 39: ...structions Go to Printer Setup Utility and click Add Select Default Browser and select the desired Bonjour printer from the list All IP printers on the subnet will be listed If not automatically selec...

Page 40: ...e 4118 FaxCentre 2218 refer to Network Communication Setup on page 5 3 Use the instructions below to add a printer with AppleTalk Select Go Select Utilities Select Printer Setup Utility and click Add...

Page 41: ...ct IP Printer Select Internet Printing Protocol from the Protocol drop down menu Enter the IP Address of the WorkCentre 4118 FaxCentre 2218 in Address Select Xerox from the Print Using drop down menu...

Page 42: ...Page 4 14 Xerox WorkCentre 4118 and FaxCentre 2218 System Administration Guide Print Driver Installation for Networked Printers...

Page 43: ...n Guide Page 5 1 5 AppleTalk Introduction This chapter explains how to install the WorkCentre 4118 FaxCentre 2218 on an AppleTalk network The following information is provided Information Checklist 5...

Page 44: ...nstallation refer to the Problem Solving chapter for assistance Item By An existing operational AppleTalk network with Macintosh workstation computers equipped with Ethernet network interface cards ar...

Page 45: ...nt should be submitted to ensure the WorkCentre 4118 FaxCentre 2218 has been installed and configured correctly Network Communication Setup This procedure is used to setup the network communication pa...

Page 46: ...and press Enter System Admin Tools Passcode Protect 4 Press or until Network Setup displays and press Enter System Admin Tools Network Setup 5 Press or until Configure Network displays and press Ente...

Page 47: ...System Administration Guide Page 5 5 AppleTalk NOTE The WorkCentre 4118 FaxCentre 2218 will attach itself to the default zone of the local segment where it is connected Install the Printer Driver see...

Page 48: ...Add button Choose the WorkCentre FaxCentre with the AppleTalk connection from the drop down menu All printers on the subnet will be listed Choose Xerox WorkCentre 4118 PS or Xerox FaxCentre 2218 PS as...

Page 49: ...18 System Administration Guide Page 5 7 AppleTalk On the Apple menu select Mac Print Utility This automatically searches for the printer Select Appletalk Choose the WorkCentre 4118 FaxCentre 2218 driv...

Page 50: ...Page 5 8 Xerox WorkCentre 4118 and FaxCentre 2218 System Administration Guide AppleTalk...

Page 51: ...ed TCP IP Setup Introduction This chapter explains how to change TCP IP settings for your specific network requirements The following information is provided Information Checklist 6 2 Enabling Disabli...

Page 52: ...erformed If problems are encountered during the WorkCentre 4118 FaxCentre 2218 installation refer to the Problem Solving chapter for assistance Item By An existing operational network utilizing TCP IP...

Page 53: ...number To enable the LPR LPD port at the WorkCentre 4118 FaxCentre 2218 perform these steps Ensure the basic TCP IP settings have been made see Basic TCP IP Settings on page 2 5 1 2 Press the Machine...

Page 54: ...etup 5 Press or until Configure Network displays and press Enter Network Setup Config Network 6 6 Press or until TCP IP displays and press Enter Config Network TCP IP 7 Press or until Manual displays...

Page 55: ...that you do this ONLY with extreme caution as most LPR spoolers are set to send print jobs to the default port number 515 To change Port number see Using CentreWare Internet Services on page 7 3 9 To...

Page 56: ...accept RAW print jobs it is recommended that you use the default port 9100 This is the industry standard To change Port number see Using CentreWare Internet Services on page 7 3 To enable the Raw Prin...

Page 57: ...s or until Network Setup displays and press Enter System Admin Tools Network Setup 5 Press or until Configure Network displays and press Enter Network Setup Config Network 6 Press or until TCP IP disp...

Page 58: ...until Raw Printing displays and press Enter Manual Raw Printing 9 To enable or disable Raw Printing press or until the required setting Enable or Disable displays and press Enter Raw Printing Enable 1...

Page 59: ...tre 4118 FaxCentre 2218 perform these steps Ensure the basic TCP IP settings have been made see Basic TCP IP Settings on page 2 5 1 2 Press the Machine Status button Machine Setup Fax Setup 3 Press or...

Page 60: ...ess Enter Network Setup Config Network 6 Press or until TCP IP displays and press Enter Config Network TCP IP 7 Press or until Manual displays and press Enter TCP IP Manual 8 Press or until HTTP displ...

Page 61: ...vices Introduction This chapter explains how to enable and use the CentreWare Internet Services to install the WorkCentre 4118 FaxCentre 2218 on the network The following information is provided Infor...

Page 62: ...lation refer to the Problem Solving chapter for assistance Item By An existing operational workstation with TCP IP Internet or Intranet accessibility is required These procedures are not intended to i...

Page 63: ...d settings needed to install WorkCentre 4118 FaxCentre 2218 on a network can be made using CentreWare Internet Services eliminating steps that would otherwise need to be performed at the WorkCentre 41...

Page 64: ...Accessing CentreWare Internet Services At a client workstation on the network launch the Internet Browser In the URL field enter http followed by the IP Address of the WorkCentre 4118 FaxCentre 2218...

Page 65: ...od of configuring the device settings in order to successfully complete installation on a network Instructions are provided for configuring the device for the following network environments Refer to t...

Page 66: ...CentreWare Internet Services Home Page for the WorkCentre 4118 FaxCentre 2218 select the Properties tab Select the plus symbol to the left of the Connectivity folder in the Properties frame and then s...

Page 67: ...axCentre 2218 To complete the installation of the WorkCentre 4118 FaxCentre 2218 perform these steps Open CentreWare Internet Services see Accessing CentreWare Internet Services on page 7 4 At the Cen...

Page 68: ...ork Installation Using CentreWare Internet Services NOTE Click the Undo button to cancel any changes made and return to the previous values Select the Status tab and then select Reboot Machine to enab...

Page 69: ...118 FaxCentre 2218 NOTE The TCP IP settings for the device will have been setup when completing the Open CentreWare Internet Services section To complete the installation of the device perform these s...

Page 70: ...Subnet Mask Enter the Gateway Address Check the DNS Settings details and if necessary enter the correct information required Scroll down the screen and check the SLP Configuration details and if nece...

Page 71: ...the details are incorrect then enter the correct information Make the following selections and settings in the SNMP Properties section of the frame Select the checkbox to enable the SNMP Protocol Cli...

Page 72: ...IP Address and UDP Port Number In the Traps section enter the Trap Community Name and check the boxes corresponding to the required Traps to be Received Click the Apply button to implement any change...

Page 73: ...es link Select the plus symbol to the left of the Connectivity folder in the Properties frame and then select the symbol to the left of the Protocols folder Select SSDP and check the Protocol Configur...

Page 74: ...complete the installation of the device perform these steps Open CentreWare Internet Services see Accessing CentreWare Internet Services on page 7 4 At the CentreWare Internet Services Home Page for...

Page 75: ...e Undo button to cancel any changes made and return to the previous values Select the Status tab and then select Reboot Machine to enable the selections to take effect Using the procedure located in S...

Page 76: ...omplete the installation of the WorkCentre 4118 FaxCentre 2218 perform these steps Open CentreWare Internet Services see Accessing CentreWare Internet Services on page 7 4 At the CentreWare Internet S...

Page 77: ...18 System Administration Guide Page 7 17 Network Installation Using CentreWare Internet Services Select the Status tab and then select Reboot Machine to enable the selections to take effect Continue w...

Page 78: ...vices Home Page for the WorkCentre 4118 FaxCentre 2218 select the Properties tab Select the plus symbol to the left of the Connectivity folder in the Properties frame and then select the symbol to the...

Page 79: ...t the CentreWare Internet Services Home Page for the WorkCentre 4118 FaxCentre 2218 select the Properties tab Select the plus symbol to the left of the Connectivity folder in the Properties frame and...

Page 80: ...Page 7 20 Xerox WorkCentre 4118 and FaxCentre 2218 System Administration Guide Network Installation Using CentreWare Internet Services...

Page 81: ...is chapter explains how to install the workstation drivers for local connection of the WorkCentre 4118 FaxCentre 2218 The following information is provided Information Checklist 8 2 Installation Proce...

Page 82: ...FaxCentre 2218 installation refer to the Problem Solving chapter for assistance NOTE The installation procedures will install the WorkCentre 4118 FaxCentre 2218 on the host workstation The procedure...

Page 83: ...18 FaxCentre 2218 can be connected directly to the parallel port or USB of a host workstation A document file can be sent or received from the host workstation via the appropriate port to the WorkCent...

Page 84: ...n that appears on the Macintosh desktop Double click the MAC_Installer folder Double click the MAC_Printer folder The driver will be located automatically If it is not choose the WorkCentre 4118 FaxCe...

Page 85: ...inistration Guide Page 8 5 Local Connection Select Xerox WorkCentre 4118 series or FaxCentre 2218 Series The driver will be located automatically If it is not choose the WorkCentre 4118 or FaxCentre 2...

Page 86: ...3TM Network kit Double click the CD icon that appears on the Macintosh desktop Double click the MAC_Installer folder Double click MAC_Twain folder Double click Xerox ScanThru installer Enter the pass...

Page 87: ...it for the local port FaxCentre 2218 Insert the Xerox Drivers CD into the CD drive Within a few seconds the CD should start automatically and present you with the opening screen If this does not happe...

Page 88: ...on screen summarizes your selections Either click Back to reselect or click Next to install your selections When the setup has completed click Finish Switch off the printer and connect the Parallel or...

Page 89: ...sent you with the opening screen If this does not happen go to the Start menu choose Run and browse to the CD drive Select setup exe and click Open Click OK to start the installation procedure When th...

Page 90: ...o install your selections When the setup has completed click Finish Switch off the printer and connect the Parallel or USB cable between the workstation and the printer Switch on the printer Windows w...

Page 91: ...choose Run and browse to the CD drive Select setup exe and click Open Click OK to start the installation procedure When the language selection window appears select the appropriate language Choose th...

Page 92: ...ck Back to reselect or click Next to install your selections When the setup has completed click Finish Switch off the printer and connect the Parallel or USB cable between the workstation and the prin...

Page 93: ...ation of this window will vary according to the operating system from the Start Settings menu or directly from the Start menu The Printers and Faxes window displays NOTE This window will have a differ...

Page 94: ...on Guide Local Connection A properties window displays NOTE This window will have a different appearance according to the operating system of the workstation and the type of driver installed The windo...

Page 95: ...Connection The Ports tab displays Check the box appropriate to the connection For a parallel connection check LPT1 LPT2 or LPT3 depending on the configuration of the workstation This is usually LPT1 F...

Page 96: ...it prints correctly Ensure the driver is installed on every workstation that will be sending jobs to the device Repeat the test for all workstations that will be sending jobs to the device The instal...

Page 97: ...Wizard displays Click Next to continue Select the Manual Select radio button and click Next Select the appropriate protocol and click Next Scroll to Xerox WorkCentre 4118 series PS or FaxCentre 2218...

Page 98: ...Page 8 18 Xerox WorkCentre 4118 and FaxCentre 2218 System Administration Guide Local Connection...

Page 99: ...2218 System Administration Guide Page 9 1 9 Fax Introduction This chapter explains how to setup the Fax option The following information is provided Information Checklist 9 2 Fax Setup using CentreWar...

Page 100: ...so be performed using Xerox CentreWare Refer to Network Installation Using CentreWare Internet Services on page 7 1 If problems are encountered during the WorkCentre 4118 FaxCentre 2218 installation r...

Page 101: ...General Setup Use these instructions to set up fax using CentreWare Internet Services Open CentreWare Internet Services see Accessing CentreWare Internet Services on page 9 3 At the CentreWare Intern...

Page 102: ...FaxCentre 2218 to a comma delimited CSV file You can also delete all numbers from the Fax Phone Book To Add a Number choose either the Speed Dial or One Touch Dial radio button click the Add button c...

Page 103: ...f sending Faxes Place a document in the Document Feeder or on the Document Glass Select the Fax key and set any features required Enter Fax Number using keypad Press the Start button to scan the origi...

Page 104: ...Page 9 6 Xerox WorkCentre 4118 and FaxCentre 2218 System Administration Guide Fax...

Page 105: ...10 1 10 Administration Tools Introduction This chapter explains how to configure or use the various administration tools found in the WorkCentre 4118 FaxCentre 2218 The following information is provi...

Page 106: ...their factory state Configure Network provides walk up configuration of network settings Reset NIC To reset the network card 1 Press the Machine Status button Machine Setup Fax Setup 2 Press or until...

Page 107: ...Yes to reset the network card Network Setup Reset NIC 1 Press the Machine Status button Machine Setup Fax Setup 2 Press or until System Admin Tools displays and press Enter If the System Admin Tools...

Page 108: ...ults To reset the factory defaults 4 Press or until Config Network displays and press Enter Network Setup Config Network 1 Press the Machine Status button Machine Setup Fax Setup 2 Press or until Syst...

Page 109: ...18 and FaxCentre 2218 System Administration Guide Page 10 5 Administration Tools 4 Press or until Factory Default displays and press Enter Choose Yes to return to factory default settings Network Setu...

Page 110: ...nsumables To check the status perform these steps Open CentreWare Internet Services see Accessing CentreWare Internet Services on page 10 6 At the CentreWare Internet Services Home Page for the WorkCe...

Page 111: ...te Print button to print System Data List Network Configuration Sheet PCL Font List PS Font List Fax Phone Book To print a test print file enter the file name or Browse to the file location and select...

Page 112: ...Centre 4118 FaxCentre 2218 To check the configuration perform these steps Open CentreWare Internet Services see Accessing CentreWare Internet Services on page 10 6 At the CentreWare Internet Services...

Page 113: ...displayed Click the Refresh Counters button to show the current status Making General Maintenance Settings Use these instructions to set a number of maintenance items and to change the admin user s n...

Page 114: ...rmware upgrades may be supplied on a CD or as a download from the internet Use these instructions to install firmware upgrades in the WorkCentre 4118 FaxCentre 2218 To upgrade the firmware perform the...

Page 115: ...6 At the CentreWare Internet Services Home Page for the WorkCentre 4118 FaxCentre 2218 select the Assistance tab To obtain internet assistance for Software Upgrades and Browser Software click the appr...

Page 116: ...Page 10 12 Xerox WorkCentre 4118 and FaxCentre 2218 System Administration Guide Administration Tools...

Page 117: ...re 4118 and FaxCentre 2218 System Administration Guide Page 11 1 11 Problem Solving Introduction This chapter explains the problem solving procedure and how to seek further assistance Problem Solving...

Page 118: ...e WorkCentre 4118 FaxCentre 2218 Check that the network cable is connected to the workstation Check that the WorkCentre 4118 FaxCentre 2218 print driver is selected at the workstation Check that the s...

Page 119: ...range 169 254 x x during configuration of the PC Driver Software that is loaded on the client workstation that prepares data to be sent to the WorkCentre 4118 FaxCentre 2218 It is also called a print...

Page 120: ...not require telecommunications services to reach all of the nodes See also WAN Local Area Network See LAN LPD An acronym for line printer daemon This is a print management program that runs on a host...

Page 121: ...e their presence to other nodes Server Advertising Protocol See SAP Subnet Mask There are approximately 4 3 billion different addresses in the IP Address range of 000 000 000 000 to 255 255 255 255 Th...

Page 122: ...Page 12 4 Xerox WorkCentre 4118 and FaxCentre 2218 System Administration Guide Glossary...

Page 123: ...atically setting TCP IP Addresses 2 7 Basic TCP IP Settings 2 5 Ethernet Port Setup 2 3 Information Checklist 2 2 Manually setting TCP IP Addresses 2 9 Network Communication Setup 2 7 TCP IP Enabling...

Page 124: ...cal Connection 8 1 Information Checklist 8 2 Installation Procedure 8 3 Linux Print Driver Installation 8 17 Macintosh Driver Installation 8 4 Test Print 8 16 Test Scan 8 16 Windows Driver Installatio...

Page 125: ...W Welcome 1 2 Welcome Center 1 5 Canada 1 5 US 1 5 Workstation Setup 4 3 Apple Mac OSX with AppleTalk 4 12 Apple Mac OSX with Bonjour 4 11 Apple Mac OSX with IPP 4 13 Windows 2000 IPP 4 10 Windows 20...

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