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Welch Allyn Spot Vision Screener VS100, Directions For Use Manual, Page: 1 / 68

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Welch Allyn Spot Vision Screener VS100 Directions For Use Manual Download Page 1

Welch Allyn® Spot™ Vision

Screener Model VS100

Directions for use

Software version 3.1.XX

Summary of Contents for Spot Vision Screener VS100

Page 1: ...Welch Allyn Spot Vision Screener Model VS100 Directions for use Software version 3 1 XX ...

Page 2: ...applicable worldwide Under such laws the licensee is entitled to use the copy of the software incorporated within this instrument as intended in the operation of the product in which it is embedded The software may not be copied decompiled reverse engineered disassembled or otherwise reduced to human perceivable form This is not a sale of the software or any copy of the software all right title an...

Page 3: ...creening subjects 17 Before screening a subject 17 Subject Information screen 18 To screen a subject 18 The Subject Results screen 21 To screen in monocular mode 22 Overview Conducting a mass screening 22 To delete records 23 Advanced settings on the vision screener 25 Before configuring network security 25 Connecting a device to the network 26 Printing 27 About importing and exporting 30 Custom b...

Page 4: ...9 Screening Issues 39 Printer issues 41 Wireless issues 41 Battery Issues 41 Import Export Issues 42 Restoring and restarting system messages 43 Specifications 45 EMC information 47 EMC table 48 Service policy 55 Warranty 57 Configuration options for the VS100 vision screener 59 Approved accessories 61 Tripod mount 63 iv Contents Welch Allyn Spot Vision Screener Model VS100 ...

Page 5: ...eous binocular assessment of the subject s refraction pupil size and gaze Intended use The Spot Vision Screener is intended to produce optical images that can help identify refractive errors and ocular misalignments by detecting special light reflexes from each eye during screening The Spot Vision Screener evaluates these light reflexes from the retina to estimate refractive error It also estimate...

Page 6: ...death Caution The caution statements in this manual identify conditions or practices that could result in damage to the equipment or other property or loss of data This definition applies to both yellow and black and white symbols Power symbols Rated power input DC Rechargeable battery Power on off USB DC power input port Center pin positive Miscellaneous symbols IPXO Not protected against the ing...

Page 7: ...less On Off button Connected to the wireless network No wireless network in range No IP address assigned by the router Unknown network Cannot connect to configured network Sound off Sound on Continue Back Exit Print job in progress Shipping storing and environment symbols This way up Keep Dry Fragile Humidity limitation Directions for use Introduction 3 ...

Page 8: ...of batteries Do not dispose as unsorted municipal waste Recyclable Separate collection of Electrical and Electronic Equipment Do not dispose as unsorted municipal waste Keep away from sunlight Lithium ion battery 4 Introduction Welch Allyn Spot Vision Screener Model VS100 ...

Page 9: ...nd any accessible conductive parts at the same time WARNING To avoid a possible explosion do not use the device in the presence of flammable anesthetics mixtures containing air oxygen or nitrous oxide WARNING Risk of data loss If a reboot is required during a system freeze data loss such as printer configuration and subject data can occur WARNING Lithium ion battery Risk of fire explosion and burn...

Page 10: ...t leave the device in excessive heat or in direct sunlight High temperatures can cause the device to malfunction CAUTION When plugging the DC power connector into the device do not force the power connector into the device this may cause damage to the device which will not be covered under warranty CAUTION Do not push or scratch the touchscreen display with stiff or rigid objects This may cause da...

Page 11: ...ngs and text are representative of the Spot Vision Screener with all available options Features Rear View of Vision Screener No Feature 1 LCD screen 2 Neck Strap Mount 3 AC Power Connector 4 Power Button 5 Wrist Strap Mount 6 Serial Number Label 7 ...

Page 12: ...D Indicator charging flashing or charged continuous 9 USB Port 10 Ambient Light Sensor Front View of Vision Screener No Feature 1 Range Finder 2 Front Glass 3 Speaker 8 Controls Display Window and Connections Welch Allyn Spot Vision Screener Model VS100 ...

Page 13: ...bjects by location or clear the queue 2 History Displays a list of subjects who have already been screened You can also sort subjects by location or clear the history 3 Tools Provides options to customize the vision screener 4 Start Displays the Subject Information screen so you can enter subject information before the screening 5 Battery Status Indicates the status of the battery or whether the v...

Page 14: ...ith this location Language Allows you to select the language that displays on the vision screener License Displays the License Update screen Not available on all models Network Allows you to connect the vision screener to a wireless network You can enter your network name SSID select the security type and enter the passphrase for your network From this menu you can view and change your TCP IP sett...

Page 15: ... a security PIN for your device If enabled a PIN is required whenever you start the device or upon waking it Web Services Enables Web server and web services API Directions for use Controls Display Window and Connections 11 ...

Page 16: ...12 Controls Display Window and Connections Welch Allyn Spot Vision Screener Model VS100 ...

Page 17: ...d by shipping the device in non approved packing material voids the limited warranty See Warranty for details To charge the vision screener Charge the vision screener for 4 hours before first use When the battery reaches a very low level the screen displays a notice to insert the power cable If the power cable is not inserted the device automatically shuts down 1 Connect the power cord to the powe...

Page 18: ...seconds the Home screen appears The first time you turn on the vision screener the device guides you through selecting the language and setting the date and time If the power indicator light is The vision screener is Flashing green Charging Steady green Fully charged Not turned on Not plugged in to a power supply After one minute without activity the screen dims After five minutes without activity...

Page 19: ... upper right corner To set the system clock The system clock displays in the upper right hand corner of the Home screen 1 From the Home screen select Tools and then Date Time 2 Next to Time or Date select Edit 3 Delete the current setting and then update 4 Touch OK 5 If desired reset the Date Format 6 To return to the Tools screen touch the arrow in the upper right corner Directions for use Settin...

Page 20: ...16 Setting up the vision screener Welch Allyn Spot Vision Screener Model VS100 ...

Page 21: ... the subject s pupils to dilate to 5 mm or greater 1 Dim the lights if possible 2 Close blinds or curtains if possible 3 The subject s back should be positioned to the interfering light source 4 Avoid direct light into the subject s eyes from ambient light sources exterior light incandescent and halogen lights florescent light is the best testing environment if options are limited 17 ...

Page 22: ... select None or Glasses or Contacts If this field is left blank None is selected Gender Allows you to select Male or Female If this field is left blank no gender is specified OK Confirms any changes Go Begins the screening To screen a subject If the vision screener has a location specified the name of the location is displayed on the top left of the screen in parentheses If there is no location sp...

Page 23: ... forward or backward as needed If the subject s pupils are too small the vision screener displays a message to adjust the lighting in the room A darker environment promotes larger pupil size If the device is capturing other objects or taking a long time to start screening make sure the vision screener on a level with the subject s eyes Avoid pointing the vision screener too high which encourages t...

Page 24: ...esults when the device has accumulated 300 records delete all records from the vision screener Verify you have successfully exported all desired records to a USB flash drive before you select Clear All 20 Screening subjects Welch Allyn Spot Vision Screener Model VS100 ...

Page 25: ...giver to assess whether the subject should be referred to an eye care specialist for further evaluation Results that are out of range are indicated in red The figure below outlines the Subject Results screen No Feature 1 Pupillary Distance 2 Pupil Size Indicator 3 Right Eye OD Left Eye OS 4 Complete refraction SE Spherical equivalent DS Sphere DC Cylinder Axis Axis 5 Screening Result 6 HOME 7 Cyli...

Page 26: ...nu Overview Conducting a mass screening If you set up a subject list ahead of time you can screen several individuals quickly without having to stop to add additional information Note For best results when the device has accumulated 300 records delete all records from the vision screener Verify you have successfully exported the records to a USB flash drive before you select Clear All The followin...

Page 27: ...ing results is saved under the db subfolder To delete records CAUTION Verify you have successfully exported desired data to a USB drive before you select Clear All Clear All deletes all the records on the device including any subjects in the queue or the subject list 1 From the Home screen touch Queue or History 2 Touch Clear All 3 Touch Delete Directions for use Screening subjects 23 ...

Page 28: ...24 Screening subjects Welch Allyn Spot Vision Screener Model VS100 ...

Page 29: ...s or a combination of both up to 32 characters Passphrase A passphrase or password is used to protect the privacy of your wireless network The format of the passphrase or password depends on which security type you select Network Security Type None If this option is selected the connection to the wireless network is not encrypted and any information sent or received on this network is not necessar...

Page 30: ...o select the security type WEP WPA 2 PSK or WPA 2 EAP PEAP 2 Touch Passphrase The keyboard appears 3 If you selected WPA 2 EAP PEAP enter the username and then select OK 4 Enter the passphrase or password for your organization s network and then select OK 5 On the Network screen select OK to save the changes If you see The vision screener is Successfully connected to your wireless network The vert...

Page 31: ...printer If the printer series is not listed select a generic print driver that best matches the type of printer you are using The vision screener contains generic PCL drivers that can be used with older printers as well as a custom driver for label printers For more information see To select a print driver manually If you do not see the printer you want on the Add Printers screen you need to add t...

Page 32: ... screen you need to add the printer manually 1 If adding a USB printer connect the USB cable from the printer to the vision screener s USB port If adding a network connected wireless printer make sure the vision screener has been added to the wireless network 2 Touch Tools and then touch Printer The Available Printers screen displays all the printers that have been saved on the vision screener 3 T...

Page 33: ...format xxx xxx xxx xxx For example 192 123 100 001 Port Port numbers range from 0 to 65535 IPP The default port is 631 Raw Socket The default port is 9100 Resource Path Available when IPP is the selected protocol The maximum length is 40 characters For allowed characters see Hostname The default value is ipp print To add a printer manually If the vision screener cannot discover a printer you must ...

Page 34: ...le Printers screen select a printer 2 Perform one of the following To view the number of print jobs touch Edit If you need to change a particular setting touch the field To delete a printer touch Minus To set the printer as default touch Set as default 3 Touch X in the upper left corner of the screen to return to the previous screen To reset the printer system Resetting the printer system deletes ...

Page 35: ...ile to a computer it contains only the header row When you screen subjects and export to a computer this file is filled with the test results SpotSubjects db subfolder This is a template that you can use to create a subject list For more information see Create a subject list SpotCriteria import subfolder This file contains the Vision Screener criteria Before modifying the criteria see Vision scree...

Page 36: ...bject s information disappears from the queue and is added to the list of completed screenings in the SpotResults csv file Individual results appear in the pdf subfolder 1 After exporting the csv files to the USB flash drive insert the flash drive in your computer 2 Go to the folder with the latest timestamp 3 Select the db subfolder 4 Open the SpotSubjects csv file in a spreadsheet or notepad pro...

Page 37: ...able for selection and the USB symbol displays in the upper right black bar next to the wireless connectivity symbol The number of import files found appears on the screen Note Import is only available if the vision screener recognizes a valid import file If there are no files in the top level of the USB drive Import is not available 3 If Import and Export do not highlight within five seconds of i...

Page 38: ...lect the pdf folder Vision screener criteria Spot Vision Screener s criteria was developed in accord with the American Academy of Pediatric Ophthalmology and Strabismus AAPOS and American Academy of Pediatrics AAP recommendations for instrument based vision screening The criteria is age specific to assist with early detection of amblyopic risk factors in children Note Any deviation from this crite...

Page 39: ... the vision screener and the default criteria is restored About licensing To use the screening functionality of the vision screener the device needs to be licensed If your device came new from the factory with this Directions for use your license is already installed and active If you encounter an issue with the license contact Welch Allyn Support at customerservice welchallyn com To enable disabl...

Page 40: ...e security PIN code To check the storage capacity If the storage capacity is 100 full the vision screener stops working until you delete records from the device 1 From the Home screen touch Tools and then About The storage displays in the upper right corner 2 To return to the Tools screen touch the X in the upper left corner 36 Advanced settings on the vision screener Welch Allyn Spot Vision Scree...

Page 41: ... tested by qualified service personnel Clean on a routine basis according to your facility s protocols and standards or local regulations The following agents are compatible with the vision screener 70 percent isopropyl alcohol 10 percent chlorine bleach solution Note Disinfect according to your facility s protocols and standards or local regulations Cleaning with 70 percent isopropyl alcohol Wipe...

Page 42: ... in 18 months charge the device overnight while the device is turned on before using For best results use and charge the vision screener regularly Disposing of electronic equipment This product and its components must be disposed of according to local laws and regulations Do not dispose of this product as unsorted municipal waste For more specific disposal or compliance information see www welchal...

Page 43: ...on and subject data 1 Press the Power button 2 Once the Power Off window appears touch Confirm to turn off the device 3 If the Power Off window does not appear press and hold the Power button until the screen goes black then release the button 4 Wait about one minute and then perform the normal start up process Screening Issues Screening system messages Issue Recommendation For more information se...

Page 44: ...oo small message if the following occurs The pupils are constricted below 4 mm The subject has something impeding the vision screener s infrared light source such as blindness in one eye cataract or media opacity To encourage dilation 1 First attempt recommendation a Once the subject is seated have the subject close his or her eyes for 10 15 seconds b Position the vision screener on an even axis w...

Page 45: ...wireless network 1 Verify all network settings are entered correctly 2 Check the Home screen to see if your network name and IP address are identified in the upper left corner of the black bar 3 If the settings are correct check the Wireless icon in the upper right corner If the icon is red try restarting the vision screener 4 If the connection does not automatically reconnect touch Tools and then...

Page 46: ...or message The file or directory is corrupted and unreadable Delete or move all the files and folders from the USB flash drive and retry the export Importing Exporting files Message Export failed due to an internal error Data export failed Retry the export Importing Exporting files Message Unable to exclude personal data from recovered files would you like to proceed If you select Continue the dev...

Page 47: ...the recovered files or Cancel to retain the files If the recovered files remain on the device this message displays each time you restart the device until you export the files Sorry for the inconvenience We need to reboot the device Screening mode has encountered a problem and the device needs to be restarted You can restart the device or if you select Cancel continue in Read Only mode Read Only m...

Page 48: ...44 Troubleshooting Welch Allyn Spot Vision Screener Model VS100 ...

Page 49: ...nd thus not protected from the ingress of water The vision screener is not suitable for use in the presence of a flammable anesthetic mixture with air or with oxygen or nitrous oxide The vision screener is suitable for continuous operation The vision screener quickly and easily detects vision issues across all age groups starting at 6 months Welch Allyn suggests a battery replacement at an appoint...

Page 50: ...ening capacity Screening results provide an output that is either in or out of range accompanied by the appropriate statement in the device output display Screening Complete or Complete Eye Exam Recommended The displayed message is intended to prompt the caregiver to assess whether the subject should be referred to an eye care specialist for further evaluation or simply be monitored at future scre...

Page 51: ...the FCC Rules This medical device equipment is suitable for use in all commercial and domestic establishments This equipment generates uses and can radiate radio frequency energy and if not installed and used in accordance with the instruction manual may cause harmful interference to radio communications However there is no guarantee that interference will not occur in a particular installation If...

Page 52: ... 61000 3 3 Compliant Table 2 Immunity Guidance The vision screener is manufactured to work in the electromagnetic environment specified below The operator or user should make sure it is used within those environmental conditions Immunity Test Test level EN 60601 1 2 Conformity Level Electromagnetic environment guide Electrostatic Discharge ESD EN 61000 4 2 8 kV air 6 kV contact 6 kV contact 8 kV a...

Page 53: ...3 Veff from 150kHz to 80MHz 3 Veff from 150kHz to 80MHz The portable and mobile devices with RF communication should not be used near any part of the device including cables except when they follow the recommended safety distance for separation calculated with the equation applicable to the frequency of the transmitter Recommended safety distance for separation d 1 2 x from 150kHz to 80MHz d 1 2 x...

Page 54: ...0 MHz it is applicable the higher frequency range Note 2 This guideline may not be applicable in every circumstance The electromagnetic propagation is affected by absorption and reflection of structures people or objects FCC compliance statement This device complies with part 15 of the FCC Rules Operation is subject to the following two conditions This device may not cause harmful interference Thi...

Page 55: ...ecnologias de la Informacion y las Comunicaciones AFTIC Contiene Modulo CNC I D C 15169 Brazil Agência Nacional de Telecomunicações ANATEL 4569 15 8547 Este equipamento opera em caráter secundário isto é não tem direito a proteção contra interferência prejudicial mesmo de estações do mesmo tipo e não pode causar interferência a sistemas operando em caráter primário Mexico Instituto Federal de Tele...

Page 56: ...f the FCC rules and with the rules of the Canadian ICES 003 and the essential requirements of the 2014 53 EU Radio Equipment Directive as described below This device complies with EN62479 RSS 102 and 47 CFR 2 1093 for RF exposure Industry Canada IC emissions This device complies with RSS 210 of Industry Canada Operation is subject to the following two conditions 1 this device may not cause interfe...

Page 57: ... access to telecommunications and or network services This device may not be used for setting up outdoor radio links in France and in some areas the RF output power may be limited to 10 mW EIRP in the frequency range of 2454 2483 5 MHz For detailed information the end user should contact the national spectrum authority in France Czech Welch Allyn tímto prohlašuje ze tento RLAN device je ve shodě s...

Page 58: ...lch Allyn jiddikjara li dan RLAN device jikkonforma mal htigijiet essenzjali u ma provvedimenti ohrajn relevanti li hemm fid Dirrettiva 2014 53 EC Portuguese Welch Allyn declara que este RLAN device está conforme com os requisitos essenciais e outras disposições da Directiva 2014 53 CE Slovak Welch Allyn týmto vyhlasuje ze RLAN device spĺňa základné požiadavky a všetky príslušné ustanovenia Smerni...

Page 59: ...rs the required spare or replacement part numbers If your product requires warranty extended warranty or non warranty repair service please call first the nearest Welch Allyn Technical Support Center A representative will assist you troubleshooting the problem and will make every effort to solve it over the phone avoiding potential unnecessary return of your product In case a return cannot be avoi...

Page 60: ...56 Service policy Welch Allyn Spot Vision Screener Model VS100 ...

Page 61: ...anty shall not apply to any damage or product failure determined by Welch Allyn to have been caused by misuse accident including shipping damage neglect improper maintenance modification or repair by someone other than Welch Allyn or one of its authorized service representatives 1 one Year Limited Warranty These express warranties are in lieu of any and all other warranties express or implied incl...

Page 62: ...58 Warranty Welch Allyn Spot Vision Screener Model VS100 ...

Page 63: ...tion VS100S XXX Welch Allyn VS100 Spot Vision Screener with Carrying Case and 8 2 5m power cord VS100 XXX Welch Allyn VS100 Spot Vision Screener with wrist strap and 8 2 5m power cord Carrying Case not Included Indicates the appropriate country specific power cord 59 ...

Page 64: ...60 Configuration options for the VS100 vision screener Welch Allyn Spot Vision Screener Model VS100 ...

Page 65: ...st strap Power Supplies Cords Chargers Part Number Description 106147 Vision screener power supply set for serial number 13000 and below Includes wall charger with connector and power cord 106369 Vision screener power supply set for serial number 15000 and below Includes wall charger with connector and power cord Literature Documentation Part Number Description 413320 Kit CD User documentation VS1...

Page 66: ...Vision Screener Partners in Care Comprehensive Partnership Program 5 Years S1 VS100C Spot Vision Screener Partners in Care Comprehensive Partnership Program with Calibration 1 Year S1 VS100 2C Spot Vision Screener Partners in Care Comprehensive Partnership Program with Calibration 2 Years S1 VS100 5C Spot Vision Screener Partners in Care Comprehensive Partnership Program with Calibration 5 Years 6...

Page 67: ...Tripod mount The vision screener can be mounted to a standard photographic tripod A 20 threaded mount located on the bottom of the device is available for attaching a tripod 63 ...

Page 68: ...Material No 728900 ...

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