Utax CD 1128 Instruction Handbook Manual Download | Manualshive

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Setup and Registration

OPERATION GUIDE

6-25

6

Encryption

This method allows you to communicate with originals encrypted by the sending system. Therefore, even when
a third party tries to view the originals in the middle of communication by some means, the third party is
prevented from knowing the actual contents of the originals. The originals received are reverted to the originals
as they were before transmission (decrypted) by the receiving system, and printed. This is an extremely effective
communication method for sending confidential documents that are not to be opened by a third party.

IMPORTANT:

In order to use encryption communication, the fax of the other party needs to be an our-brand

system with the same type of encryption functions.

In encryption communication, in order to encrypt and decrypt originals, the sending and receiving systems must
use the same 16-digit encryption key. When the encryption key differs between the sending system and the
receiving system, the encryption cannot be conducted. Therefore, the sending system and the receiving system
need to have the same encryption key and 2-digit key No. registered in advance.

Description of settings at sending and receiving systems

NOTE:

Set the same characters for the numbers indicated by the same letter in parentheses. For example,

the same characters should be used as the encryption key (C) in both the sending and receiving systems.

Scan originals

Output originals

Encrypt

Decrypt

Encryption

Sending system

Receiving system

Settings

Sending

system

Receiving

system

Reference

page

Encryption Key No.

(A) 2 digits

(B) 2 digits

6-26

Encryption Key

(C) 16 digits

(C) 16 digits

6-26

Key No. of Address Book
(or when the number is
directly dialed)

(A) 2 digits

6-26

Receiving system
encryption box number

†

(D) 4 digits

6-28

Encryption Box No.

†

(D) 4 digits

-

Key No. in reception
setting

(B) 2 digits

6-29

†.

When the machine receives originals, the Encryption Box is not used.

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Summary of Contents for CD 1128

Page 1: ...INSTRUCTION HANDBOOK digital multifunctional system CD 1128 FAX ...

Page 2: ......

Page 3: ...ed points Symbols The symbol indicates that the related section includes safety warnings Specific points of attention are indicated inside the symbol The symbol indicates that the related section includes information on prohibited actions Specifics of the prohibited action are indicated inside the symbol The z symbol indicates that the related section includes information on actions which must be ...

Page 4: ...ii OPERATION GUIDE Note Due to performance updating information in this Operation Guide is subject to change without notice ...

Page 5: ... 4 Standby Transmission 4 6 Interrupt Send 4 7 Chain Dial 4 8 Manual Send 4 9 Manual Reception 4 10 Remote Switch Function 4 12 Printing Forwarding Received Documents Memory Forwarding 4 14 Sub Address Communication 4 23 Sub Address Box Function 4 25 Program Dial 4 29 Polling Communication 4 30 Account Management 4 40 Other Convenient Functions 4 44 5 Checking Transmission Results and Registration...

Page 6: ... at Specified Times Unusable Time 6 35 7 About Network FAX What is Network FAX 7 2 Setup 7 3 8 Troubleshooting Indicators During Sending Receiving Operation 8 2 Precautions When Turning Power OFF 8 3 Error Messages 8 4 Troubleshooting 8 6 Appendix Character Entry Method Appendix 2 Specifications Fax function Appendix 6 Menu List Appendix 7 Received FAX Sizes and Paper Priority Inch Model Appendix ...

Page 7: ...ng in order to eliminate exposure to direct sunlight Power supply Grounding the machine Do not connect this machine to the same outlet as an air conditioner or copier etc Precautions for Use CAUTION Do not leave the document processor open as there is a danger of personal injury Other precautions Do not open the front cover or left cover turn off the main power switch or pull out the power plug wh...

Page 8: ... produce audible tones or clicks on the line can disrupt or cause termination of facsimile communications No matter what the status of the unit if the sound of the motor within the unit is audible never open either the front cover or the left cover nor turn off the main power switch ...

Page 9: ...roduct names in this Operation Guide are trademarks or registered trademarks of their respective companies The designations and are omitted in this guide IMPORTANT SAFETY INSTRUCTIONS When using your telephone equipment basic safety precautions should always be followed to reduce the risk of fire electric shock and injury to persons including the following CAUTION To reduce the risk of fire use on...

Page 10: ... equipment EN55022 Class B Limits for harmonic currents emissions for equipment input current 16A per phase EN61000 3 2 Limitation of voltage fluctuations and flicker in low voltage supply systems for equipment with rated current 16A EN61000 3 3 Safety of information technology equipment including electrical business equipment EN60950 1 The common technical regulation for the attachment requiremen...

Page 11: ...or D AN 06R00 AN for D GR and P ES 01R01 National AN for E AN 07R01 AN for D E P and N GR 01R00 National AN for GR AN 09R00 AN for D GR 03R00 National AN for GR AN 10R00 AN for D GR 04R00 National AN for GR AN 11R00 AN for P NO 01R00 National AN for N AN 12R00 AN for E NO 02R00 National AN for N AN 16R00 General Advisory Note P 03R00 National AN for P DE 03R00 National AN for D P 04R00 National AN...

Page 12: ...te in the public switched telephone networks PSTN in the following countries Austria Germany Liechtenstein Slovakia Belgium Greece Lithuania Slovenia Cyprus Hungary Luxembourg Spain Czech Iceland Malta Sweden Denmark Ireland Norway Switzerland Estonia Italy Poland The Netherlands Finland Latvia Portugal United Kingdom France ...

Page 13: ...eived originals for each requirement Furthermore explains sub address communication functions of the machine that are compatible with other makers systems and job accounting functions convenient for checking the communication status of fax Chapter 5 Checking Transmission Results and Registration Status Explains how to check the status of recent transmissions on the message display Also explains ho...

Page 14: ...s information for using both the inch and metric versions of this machine The inch version of this machine is shown in the screens in this guide If you are using the metric version you should use the messages provided for the inch version as reference only ...

Page 15: ...layed on the Message Display Ready to copy is displayed Used to emphasize a key word phrase or references to additional information For more information refer to Sleep and Auto Sleep on page 3 5 Note Indicates supplemental information or operations for reference NOTE Important Indicates items that are required or prohibited so as to avoid problems IMPORTANT Caution Indicates what must be observed ...

Page 16: ...ION GUIDE 1 1 1 Part Names and Functions This chapter explains the names of parts when the machine is used as a fax machine after installing the FAX kit For other parts refer to the machine s Operation Guide ...

Page 17: ...hen manually sending a FAX Shifts to switch the one touch key numbers 1 to 11 and 12 to 22 Lamp is lit while shifted 12 to 22 Displays the Add Destination screen where you can add destinations Displays the Confirm Destination screen where you can edit and delete destinations Calls the previous destination Also used to enter a pause when entering a FAX number Displays the Address Book screen where ...

Page 18: ...ets settings and displays the basic screen Starts sending operations and processing for setting operations Clears entered numbers and characters Numeric keys Enter numbers and symbols Displays the function menu for FAX Used to select a menu item move the cursor when entering characters change a value etc Returns the Message Display to the previous screen Lights or blinks when an error occurs Selec...

Page 19: ...ss the Power key on the operation panel 1 2 3 4 5 1 Operation panel Perform the fax operation with this panel 2 Main power switch Set this switch to the ON side when performing the fax or copier operation The message display lights to enable operation 3 MP Multi Purpose tray Set the paper in this tray when using a type of paper other than the cassette e g when using special paper 4 LINE connector ...

Page 20: ...ginal jammed in the Document Processor 7 Original width guides Adjust these guides according to the original width 8 Original table Stack the sheet originals on this table 9 Original eject table Read originals are ejected onto this table 10 Opening handle Hold this handle when opening or closing the Document Processor ...

Page 21: ...Part Names and Functions 1 6 OPERATION GUIDE ...

Page 22: ...er explains the preparation necessary before the machine is used for the first time after the FAX kit is installed in the machine There is no need for the customer to undertake this preparation if it has already been carried out by a service representative ...

Page 23: ...nding fax 1 Press the System Menu Counter key 2 Press the U or V key to select FAX 3 Press the OK key 4 Press the U or V key to select Transmission 5 Press the OK key 6 Press the U or V key to select FAX Dialing Mode 7 Press the OK key 8 Press the U or V key to select Tone DTMF Pulse 10pps or Pulse 20pps according to the type of telephone line you are contracted with 9 Press the OK key FAX Dialing...

Page 24: ... information to be printed you can select inside or outside of the page image being sent NOTE Normally the Local FAX Name is printed in the transmit terminal identification TTI However when job accounting has been enabled and you send originals after entering an Account ID the Account Name is printed 1 Press the System Menu Counter key 2 Press the U or V key to select FAX 3 Press the OK key 4 Pres...

Page 25: ...ress the U or V key to select Transmission 5 Press the OK key 6 Press the U or V key to select Local FAX Name 7 Press the OK key 8 Enter the Local FAX Name to be registered Up to 32 characters can be entered NOTE For details on character entry refer to Specifications Fax function on Appendix 6 9 Press the OK key Local FAX Information Entry Register the local FAX information local FAX number ID pri...

Page 26: ...digits can be entered NOTE Press the Address Recall Pause key to insert a pause between two digits Press the Y or Z key to move the cursor To correct the number press the Clear key to delete the digits one by one before reentering the number To delete the number entirely press the Reset key 9 Press the OK key Local FAX ID Entry 10 Press the U or V key to select Local FAX ID 11 Press the OK key 12 ...

Page 27: ...2 Press the U or V key to select Common Settings 3 Press the OK key 4 Press the U or V key to select Date Setting 5 Press the OK key 6 Press the U or V key to select Time Zone 7 Press the OK key 8 Press the U or V key to select your region 9 Press the OK key 10 Press the U or V key to select Summer Time NOTE If you select a region that does not utilize summer time the summer time setting screen wi...

Page 28: ...the cursor position enter year month and day 17 Press the OK key 18 Press the Y or Z key to move the cursor position enter hours minutes and seconds 19 Press the OK key Date Time a b Year Month Day 2009 01 01 Time Zone Tokyo Date Time a b Hour Min Second 11 45 50 Time Zone Tokyo ...

Page 29: ...Preparation Before Use 2 8 OPERATION GUIDE ...

Page 30: ...OPERATION GUIDE 3 1 3 FAX Operation Basic This chapter explains the following basic operations ...

Page 31: ... default is memory transmission To select direct transmission use the following procedure 1 Press the Function Menu key 2 Press the U or V key to select FAX Direct TX 3 Press the OK key 4 Press the U or V key to select On 5 Press the OK key NOTE In direct transmission you can designate only one destination for one transmission Ready to send 2009 05 25 12 30 Text Photo 200x100dpi Orig Img FAX Res S...

Page 32: ...s dialed Direct Transmission When originals are placed in the document processor After the telephone line has connected with the receiving system scanning of the originals placed in the document processor starts When multiple page originals are placed each page is scanned after the previous one is sent Direct Transmission When originals are placed on the glass surface This method is suitable for s...

Page 33: ...use Pressing this key adds about three seconds of waiting time during dialing For example when dialing the receiving system on an external line you can use this method to insert a pause before resuming dialing after you dial a specific number Make detailed settings for sending as necessary Press Detail the Right Select key to display the FAX Detail menu Press the Y or Z key to select Sub Address E...

Page 34: ...e mail transmission and folder SMB FTP transmission to send as one job For details refer to the machine s Operation Guide Key Description Sub Address To communicate using the sub address press this key For details refer to Sub Address Communication on page 4 23 Encrypted TX To send faxes using encryption press this key For details refer to Encryption on page 6 25 TX Start Speed To change the trans...

Page 35: ...size 6 point example Resolution Resolution NOTE The default setting is 200 100 dpi Normal The higher the resolution the clearer the image However higher resolution also means longer send times Normally up to 400 400 dpi Ultra Fine is recommended The machine does not support resolution of 300 300 dpi when sending faxes If you have selected 300 300 dpi the machine sends faxes after lowering the reso...

Page 36: ...ty originals are sent at an image quality of 200 200 dpi Fine Selecting the Density 6 Adjusting the density when scanning originals Manual 3 to 3 You can adjust the density using seven levels Auto The optimal density is chosen according to the density of the originals 1 Press the Function Menu key 2 Press the U or V key to select Density 3 Press the OK key 4 Press the U or V key to select Auto or ...

Page 37: ...ing the Transmission 1 In the above screen for checking send jobs press the U or V key to select the job you want to cancel 2 Press Cancel the Left Select key 3 Press Yes the Left Select key This cancels the transmission NOTE Pressing the Stop key on the operation panel while originals are being scanned cancels the transmission Send Job Status a b 0011 p Broadcast 0017 b 0324256345 Cancel Menu Sen...

Page 38: ...tails refer to DRD Reception on page 6 13 Reception Method This machine allows the following five reception methods Auto Normal Auto FAX TEL Refer to page 6 2 Auto TAD Refer to page 6 4 Auto DRD Refer to page 6 13 Manual Refer to page 4 10 Checking and Changing the Reception Method 1 Press the System Menu Counter key 2 Press the U or V key to select FAX 3 Press the OK key 4 Press the U or V key to...

Page 39: ... During memory reception FAX Reception Printing Jobs are displayed on Printing Jobs of the Status screen To print the received originals supply paper or remove jammed paper NOTE For the Status screen refer to the machine s Operation Guide Reception Print 2 Received originals are output on the top tray with the print side facing downward Up to 150 sheets of plain paper 80 g m can be held on the top...

Page 40: ...ut table Cancelling Memory Transmission during communication During memory transmission to cancel communication after it has started following the completed scanning of originals use the following procedure NOTE If user management is set to On the administrator or the user who performs the memory transmission can be canceled the job You can cancel transmission by disconnecting the telephone line F...

Page 41: ...FAX Operation Basic 3 12 OPERATION GUIDE NOTE Canceling is also possible by pressing Menu the Right Select key then selecting Cancel Job and pressing the OK key ...

Page 42: ...iately 7 Press the OK key 8 Press Yes the Left Select key Communication is canceled Or communication starts if sending the job immediately Cancelling Direct Transmission During direct transmission to cancel communication during transmission press the Stop key on the operation panel The originals that have been scanned are ejected and the screen returns to the default screen for sending When origin...

Page 43: ...unication Cancelling Polling or Sub Address Bulletin Board Transmissions To cancel a polling or sub address bulletin board transmission delete the polling transmission original saved in the polling box For information on how to delete the saved original refer to Deleting Originals in a Polling Box on page 4 38 FAX b Communicating Line Off Log ...

Page 44: ...me fax number sub address communication encryption transmission start speed and ECM communication can be registered for each destination 1 Press the System Menu Counter key 2 Press the U or V key to select Edit Destination 3 Press the OK key 4 Press the U or V key to select Addressbook 5 Press the OK key 6 Press Menu the Right Select key 7 Press the U or V key to select Add Address 8 Press the OK ...

Page 45: ...etails on character entry refer to Specifications Fax function on Appendix 6 18 Press the OK key 19 Press the Y or Z key to select FAX Number 20 Press Edit the Right Select key 21 Use the numeric keys to enter the destination FAX number Up to 32 digits can be entered NOTE For details on character entry refer to Specifications Fax function on Appendix 6 Address Recall Pause Pressing this key adds a...

Page 46: ...ters and 25 Press the OK key 26 Use the numeric keys to enter the sub address password Up to 20 digits can be entered NOTE A sub address password can be entered using numerals from 0 to 9 spaces and characters and 27 Press the OK key 28 Use the Y or Z key to select Encrypted TX If you do not use Encrypted TX proceed to step 38 29 Press Change the Right Select key 30 Press the U or V key to select ...

Page 47: ... again 42 Use the Y or Z key to check if the destination was set correctly 43 Press the OK key The destination is added to the Address Book Group Registration You can register several destinations that have been registered to be contacted as a unit This method is convenient because several destinations can be designated at one time Up to 20 groups can be registered FAX Detail C b TX Start Speed 3 ...

Page 48: ...ht Select key 7 Press the U or V key to select Add Address 8 Press the OK key 9 Press the U or V key to select Group 10 Press the OK key 11 Press the Y or Z key to select Address Number 12 Press Edit the Right Select key 13 Use the numeric keys to enter any address number between 001 and 120 NOTE An address number is an identification number for each destination You can select any available number...

Page 49: ... Z key to select Group Member 20 Press Edit the Right Select key 21 Press Menu the Right Select key 22 Press the U or V key to select Add Member 23 Press the OK key 24 Press the U or V key to select the destination individual you want to register to the group NOTE You can search for a destination by destination name 25 Press Menu the Right Select key 26 Press the U or V key to select Select 27 Pre...

Page 50: ...sic OPERATION GUIDE 3 21 3 28 To add more destinations repeat steps 21 to 27 29 Press the OK key 30 Use the Y or Z key to check if the group was set correctly 31 Press the OK key The group is added to the Address Book ...

Page 51: ...cted destination is registered in the destination list Searching for a Destination You can search for a destination registered in the Address Book 1 In the basic screen for sending press the Address Book key 2 Press the U or V key to select Address Book 3 Press the OK key 4 Press Menu the Right Select key 5 Press the U or V key to select Search Name 6 Press the OK key Ready to send 2007 01 01 12 3...

Page 52: ... select Address Book 5 Press the OK key 6 Press the U or V key to select the destination or group to edit 7 Press Menu the Right Select key 8 When editing the destination of a contact registration 1 Press the U or V key to select Detail Edit 2 Press the OK key 3 Change the contents of the destination For details refer to steps 11 to 43 in Contact Registration fax When editing a group 1 Press the U...

Page 53: ...ts is reflected on the Address Book Printing Address List You can print the list of destinations registered in the Address Book You can sort the list in the order of names or address numbers of the destinations 1 Press the System Menu Counter key 2 Press the U or V key to select Edit Destination 3 Press the OK key 4 Press the U or V key to select Print List 5 Press the OK key 6 Press the U or V ke...

Page 54: ...e destination Numbers 12 to 22 are the One touch key numbers when the Shift Lock key is pressed 3 Press the OK key 4 Press the U or V key to select the destination individual or group you want to register to the One touch key from the Address Book 5 Press the OK key The destination is added to the One touch key Selecting a Destination by One touch Key In the destination entry screen press the One ...

Page 55: ...umber you want to edit Numbers 12 to 22 are the One touch key numbers when the Shift Lock key is pressed 3 Press the OK key 4 When changing the destination to another destination 1 Press the U or V key to select Edit 2 Press the OK key 3 Press the U or V key to select the new destination individual or group 4 Press the OK key 5 Press Yes the Left Select key The destination is registered to the One...

Page 56: ...mission immediately while the machine is waiting for redial Manual Redial Recall Use this when the receiving system does not respond when you have tried to send a fax When you want to send the fax to the same receiving system press the Address Recall Pause key and you can call the receiving system you dialed on the destination list 1 Press the Address Recall Pause key The receiving system you dial...

Page 57: ...FAX Operation Basic 3 28 OPERATION GUIDE ...

Page 58: ...OPERATION GUIDE 4 1 4 FAX Operation Advanced This chapter explains the method to effectively use FAX ...

Page 59: ...y time before the specified transmission time You can also send a delayed transmission before the specified time Refer to Cancelling and Sending Delayed Transmissions Queued on page 3 13 You can change destinations of a delayed transmission any time before the specified transmission time Refer to Checking Scheduled Job on page 4 3 Batch Transmission Function When fax originals to be sent to the sa...

Page 60: ...ob NOTE For cancelling memory transmission or sending a scheduled job immediately refer to Cancelling Memory Transmission during communication on page 3 11 1 Press the Status Job Cancel key 2 Press the U or V key to select Scheduled Job 3 Press the OK key 4 Press the U or V key to select the job you want to check 5 Press Menu the Right Select key 6 Press the U or V key to select Detail 7 Press the...

Page 61: ... 1 Press the FAX key 2 Place the originals 3 Select the destination Enter the fax number 1 Use the numeric keys to enter the fax number 2 Press the OK key You can enter the next fax number Select the destination from the Address Book 1 Press the Address Book key 2 Press the U or V key to select the desired destination 3 Press the OK key You can select the destination by pressing the Address Book k...

Page 62: ...4 4 After selecting all the destinations press the Start key Transmission begins NOTE In addition to a fax you can include e mail transmission and folder SMB FTP transmission to send as one job For details refer to the machine s Operation Guide ...

Page 63: ...o wait when a communication has prolonged due to broadcast transmission NOTE Together with delayed transmission up to 30 transmissions can be scheduled You can use other functions such as broadcast transmission 1 Press the FAX key 2 Place the originals 3 Select the destination and set transmitting functions if you want to use any 4 Press the Start key Scanning of the originals starts and the next ...

Page 64: ...smission immediately 1 Press the FAX key 2 Load the originals to be sent using Interrupt Send 3 Press the Function Menu key 4 Press the U or V key to select FAX Direct TX 5 Press the OK key 6 Press the U or V key to select On 7 Press the OK key 8 Set the destination and press the Start key The originals are left in queue and the transmission will start when transmission becomes possible NOTE For o...

Page 65: ... using the numeric keys 4 Press Chain the Left Select key 5 Enter the fax number to connect to the chain number Use the numeric keys to enter a fax number 1 212 is already entered and then enter the fax number 2 After entering all the destinations press the OK key Select fax number from the Address Book 1 Press the Address Book key 2 Press the U or V key to select Address Book 3 Press the OK key 4...

Page 66: ...key 5 When you hear the fax tone the telephone line has connected to the receiving system Press the Start key Transmission begins Using a Telephone to Send When you want to talk to the person at the receiving system or the receiving system needs to switch to fax use this method to send originals 1 Set the originals 2 Lift the handset and dial the number of the receiving system 3 Check if the telep...

Page 67: ...he sending system 1 When there is an incoming call the machine makes a ringing tone 2 Press the FAX key 3 Press the On Hook key 4 Press ManualRX the Left Select key 5 After the sending side has started transmission the machine starts receiving the originals Using the Telephone to Receive Use this method when you want to receive originals after talking to the person at the sending system 1 When the...

Page 68: ...ed to the telephone of the sending system When the conversation is over follow steps 1 to 2 above After the sending system has started transmission the machine starts receiving originals 4 When reception starts when the Send Receive indicator on the operation panel starts blinking return the handset to its original position ...

Page 69: ...et commercially available product to the machine However even if it is a tone signal sending telephone set this function may not be used satisfactorily depending on the type of telephone set For details contact our agent or the store where you purchased this machine How to Register Remote Switch Dial Remote switch dial is set to 55 at the factory but you can change the dial number 1 Press the Syst...

Page 70: ...wing operation 1 The connected telephone set makes a ringing tone 2 Lift the handset of the telephone 3 When you hear the fax tone from the handset enter the two digit remote switch dial number using the dial button on the telephone set NOTE The remote switch dial is set to 55 at the factory 4 The telephone line switches to the machine and reception starts ...

Page 71: ...b Address Boxes or print the image Type of Forwarding Destination and Forwarding Requirements Only one forwarding destination can be specified When forwarding is set to On all received documents will be forwarded to the specified destination Type of Forwarding Destination You can forward the document to other fax machines or Sub Address Boxes or for e mail transmission or folder SMB or FTP transmi...

Page 72: ...y to select Forwarding 9 Press the OK key 10 Press the U or V key to select On or Off 11 Press the OK key Registering Forwarding Destination Use the procedure below to register a forwarding destination 1 Press the System Menu Counter key 2 Press the U or V key to select FAX 3 Press the OK key 4 Press the U or V key to select Reception 5 Press the OK key 6 Press the U or V key to select Forward Set...

Page 73: ...ing Forwarding Destination Directly 1 Press the U or V key to select Address Entry 2 Press the OK key 3 Press the U or V key to select FAX E mail Folder SMB or Folder FTP 4 Press the OK key 5 Use the numeric keys to enter the address to be registered as a forwarding destination Up to 128 digits can be entered NOTE For details on character entry refer to Specifications Fax function on Appendix 6 If...

Page 74: ...s 7 Press the OK key 8 Press the U or V key to select Forward Dest 9 Press the OK key 10 Press the U or V key to select Confirmation 11 Press the OK key 12 Press the OK key again 13 Changing Forwarding Destination 1 Press the U or V key to select Edit 2 Press the OK key 3 Change the forwarding destination 4 Press the OK key The forwarding destination is changed Deleting Forwarding Destination 1 Pr...

Page 75: ...eset Time 11 Press the OK key Proceed to the next step if you selected Preset Time in step 10 12 Press the Y or Z key to move the cursor position and enter the hours and minutes of the start time 13 Press the OK key 14 Press the Y or Z key to move the cursor position and enter the hours and minutes of the end time 15 Press the OK key NOTE Enter the time on the 24 hours system File Format Setting f...

Page 76: ...select either Sender Name or Sender 1 Press the System Menu Counter key 2 Press the U or V key to select FAX 3 Press the OK key 4 Press the U or V key to select Reception 5 Press the OK key 6 Press the U or V key to select Forward Settings 7 Press the OK key 8 Press the U or V key to select Subject Add Info 9 Press the OK key 10 Press the U or V key to select Off Sender Name or Sender FAX Add 11 P...

Page 77: ... 4 Press the U or V key to select Reception 5 Press the OK key 6 Press the U or V key to select Forward Settings 7 Press the OK key 8 Press the U or V key to select Print 9 Press the OK key 10 Press the U or V key to select On or Off 11 Press the OK key File Name Registration You can set the file name to be created when forwarding You can append information such as the date time and the job number...

Page 78: ...e old files are overwritten when received originals are forwarded with folder SMB transmission and folder FTP transmission 11 Press the OK key 12 When Not Appending Information to Document Name 1 Press the U or V key to select None 2 Press the OK key 3 Press the U or V key to select On or Off for appending of sender information When Appending Information to Document Name 1 Press the U or V key to ...

Page 79: ...owser 2 In the Address or Location bar enter the machine s IP address as the URL e g http 192 168 48 21 The web page displays basic information about the machine and Embedded Web Server as well as the current status of the machine 3 Select a category from the navigation bar on the left to view and set values for that particular category 4 If administrator privileges have been enabled on Embedded W...

Page 80: ... same type Sub address based communication can be used together with various kind of functional communication When registering a sub address and sub address password in the Address Book and One touch keys you can omit their entry before transmission For details refer to the explanations in the procedure of each communication method and registration method Sub Address With the machine sub address a...

Page 81: ... the Right Select key 6 Enter the sub address using the numeric keys NOTE You can use up to 20 digits including the numbers from 0 to 9 space and characters to enter a sub address 7 Press the OK key and enter the sub address password using the numeric keys NOTE You can use up to 20 digits including the numbers from 0 to 9 space and characters to enter a sub address password When the machine receiv...

Page 82: ... U or V key to select Detail Edit and press the OK key 5 Press Menu the Right Select key 6 Press the U or V key to select Add Box and press the OK key 7 Use the numeric keys to enter the sub address 8 Press the OK key and use the numeric keys to enter the name of Sub Address Box 9 Press the OK key and use the numeric keys to enter the box numnr of Sub Address Box 10 Press the OK key 11 Press the U...

Page 83: ...o select the Sub Address Box 4 Press Menu the Right Select key 5 Press the U or V key to select Open NOTE You must enter a box password in the following situations If user login is disabled If user login is enabled but the Sub Address Box has been selected by another user when you login with user privileges 6 Press the U or V key to select the document form the list press Menu the Right Select key...

Page 84: ... Sub Address Box You can also use this procedure to rename files 1 Follow steps 1 to 5 in Printing Originals from a Sub Address Box on page 4 26 2 Press the U or V key to select the document press Menu the Left Select key 3 Press the U or V key to select Detail Edit press the OK key 4 Press the Y or Z key to move the item to be changed and press Edit the Right Select key The details for the select...

Page 85: ...s the number of pages is displayed NOTE The list can be printed when user login has been enabled and the machine is logged in with administrator privileges 1 Press the System Menu Counter key 2 Press the U or V key to select Document Box and press the OK key 3 Press the U or V key to select SubAddr Box List and press the OK key 4 When the printing confirmation screen appears press Yes the Left Sel...

Page 86: ... requirements to be registered are set press the Program key and hold it 2 seconds The program is registered to the key When you press a number where a program is already registered proceed to the next step 2 Press the U or V key to select Overwrite 3 Press the OK key 4 Press Yes the Left Select key The program is registered overwriting the previous one Deleting Registration Contents 1 Press the P...

Page 87: ...TX File to Off the originals are stored in the Polling box until you delete them You can use polling transmission with the same originals as many times as you wish Refer to page 4 31 NOTE You can store up to 10 originals for polling transmission You can also add to or overwrite originals up until a polling request arrives from the destination Refer to Overwrite Setting on page 4 32 Using sub addre...

Page 88: ...dress and sub address password NOTE For more information on sub addresses refer to Sub Address Communication on page 4 23 For information on how to receive files using sub address bulletin board communication refer to Using Polling Reception with Sub Addresses on page 4 36 Deleting Originals After Polling Transmission Originals intended for polling transmission are automatically deleted after they...

Page 89: ...ct Allowed or Not Allowed 9 Press the OK key Using Polling Transmission 1 Press the Document Box key 2 Place the originals 3 Press the U or V key to select Polling Box 4 Press the OK key 5 Press the U or V key to select Store File 6 Press the OK key 7 Press the Function Menu key 8 Change the required functions for the original to be stored For information on using the functions refer to the machin...

Page 90: ...ine receives originals a sub address password is not used Orig Orientation To ensure that the originals are stored in the correct orientation this indicates which end of the original is the top To use the following functions select the orientation of the originals 1 sided 2 sided Selection Border Erase Continuous Scan Allows you to divide originals that cannot be placed in the document processor a...

Page 91: ...FAX Operation Advanced 4 34 OPERATION GUIDE 17 Press the OK key 18 Press the OK key 19 Press the Start key The originals are scanned and stored in the Polling box ...

Page 92: ...tion is disabled for polling reception To use polling reception you must first ensure that the sending machine is set up for polling transmission Refer to Polling Transmission on page 4 30 Using Polling Reception NOTE When the other party is using sub addresses refer to Using Polling Reception with Sub Addresses below 1 Press the FAX key 2 Press the Function Menu key 3 Press the U or V key to sele...

Page 93: ...d with the same type of sub address communication function IMPORTANT Check the sub address set by the sender beforehand 1 Press the FAX key 2 Select the destination Here refer to Sub Address Transmission on page 4 23 when entering the sub address NOTE Only fax numbers can be selected as destinations You can select destinations using a combination of numeric keys input One touch keys selection and ...

Page 94: ... the Right Select key The selected original is indicated by a checkmark To cancel the selection press Select the Right Select key again 6 Selecting Two or More Originals Repeat steps 4 to 5 Selecting Cancelling All Originals 1 Press Menu the Left Select key 2 Press the U or V key to select Select All or Clear All 3 Press the OK key 7 Press the OK key 8 Press the U or V key to select Print 9 Press ...

Page 95: ...ored in a Polling box NOTE If Delete TX File is set to On originals are automatically deleted following polling transmission Refer to page 4 31 1 Follow steps 1 to 4 in Printing from a Polling Box on page 4 37 2 Press the U or V key to select Delete 3 Press the OK key 4 Press Yes the Left Select key The original is deleted ...

Page 96: ... on page 4 37 2 Press Menu the Left Select key 3 Press the U or V key to select Detail Edit 4 Use the Y or Z key to check the details of the selected original 5 When you have finished checking the details press the OK key Item Description File Name File name of the original Press Edit the Right Select key to rename the file Page Number of pages in the original Resolution Resolution used during sca...

Page 97: ...ccounting NOTE For details refer to the machine s Operation Guide Item Description Registration of User Register user access privileges User ID and Password Enable Disable User accounting Enable User accounting Item Description Registration of Account Register Account Name and Account ID Up to 8 digits can be entered Enable Disable job accounting Enable job accounting FAX send restriction Restrict...

Page 98: ...ub Address Box Encrypted transmission Manual send when dialed from this machine to the receiving system Polling transmission Network FAX transmission Transmission from the document box IMPORTANT You can use Make a call Checking FAX Job History and Communication Control Report Output functions without entering an Account ID or Administrator No When job accounting has been enabled batch transmission...

Page 99: ...y to select Login User Name 3 Press the OK key 4 Use the numeric keys to enter the login user name NOTE For details on character entry refer to Specifications Fax function on Appendix 6 5 Press the OK key 6 Press the U or V key to select Login Password 7 Press the OK key 8 Use the numeric keys to enter the login password NOTE For details on character entry refer to Specifications Fax function on A...

Page 100: ... accounting and job accounting have been enabled the screen for entering a User ID and Password is displayed 1 Use the numeric keys to enter Account ID and press the OK key NOTE You can check the number of pages used by a department by entering the Account ID and pressing Counter the Left Select key 2 Perform the fax operation NOTE When the operation is completed press the Logout key Account ID b ...

Page 101: ... original is the top To use the following functions select the orientation of the originals 1 sided 2 sided Selection Selection of Original Image Select Original Image Original Type Binding Orientation 1 sided sheet original 1 sided 2 sided sheet original 2 sided BindingLeft Right Biding Top Top Edge Top Top Edge Left For models without fax function this is only possible when the optional document...

Page 102: ...riginals into the document processor at one time the multi page originals can be scanned in batches and sent as one job In this method originals are scanned until you press END Scan the Right Select key Job Finish Notice This function is used to inform when the transmission of e mail is completed ...

Page 103: ...FAX Operation Advanced 4 46 OPERATION GUIDE ...

Page 104: ...OPERATION GUIDE 5 1 5 Checking Transmission Results and Registration Status This chapter explains how to check fax transmission results and functional registration status ...

Page 105: ...stored Any time 5 3 Send result report Receiptresult report Report printing Latest send or receipt result Automatic printout after every sending or receiving operation No Print Output or Error Only is also optionally available 5 5 Activity report Report printing Latest 50 send or receipt results Any time and automatic printout after every 50 sending receiving 5 7 Status page Report printing Regist...

Page 106: ...on results Send Job Log to check transmission results or Store Job Log to check results of storage in Sub Address Boxes Polling Boxes and USB memory 3 Press the OK key 4 Press the U or V key to select the job you want to check 5 Press the OK key 6 Press the Y or Z key to check the details of the job 7 Press the OK key Description of Detailed Information Screen Print Job Status a b 0009 r maury s d...

Page 107: ...UIDE Page and Copy Number of pages in the printing page and copies Original Pages Number of pages in the original Color B W Color mode used during scanning Sender Info Transmission information Destination Recipient The number of destinations is displayed Item Description ...

Page 108: ...age in the send result report 1 Press the System Menu Counter key 2 Press the U or V key to select Report 3 Press the OK key 4 Press the U or V key to select Result Rpt Set 5 Press the OK key 6 Press the U or V key to select Send Result 7 Press the OK key 8 Press the U or V key to select FAX 9 Press the OK key 10 Press the U or V key to select Off not to print On to print or Error Only 11 Press th...

Page 109: ...orting FAX Receipt Result by E mail on page 5 10 1 Press the System Menu Counter key 2 Press the U or V key to select Report 3 Press the OK key 4 Press the U or V key to select Result Rpt Set 5 Press the OK key 6 Press the U or V key to select FAX RX Result 7 Press the OK key 8 Press the U or V key to select Off not to print On to print or Error SubAddress Send Result Report Completed With transmi...

Page 110: ...omatically after every 50 faxes sent or received Printing Activity Reports The latest 50 sent or received fax data are printed as a report 1 Press the Status Job Cancel key 2 Press the U or V key to select FAX 3 Press the OK key 4 Press Log the Right Select key 5 Press the U or V key to select Outgoing FAX Rpt to print the sent fax report or Incoming FAX Rpt to print the received fax report 6 Pres...

Page 111: ... received 1 Press the System Menu Counter key 2 Press the U or V key to select Report 3 Press the OK key 4 Press the U or V key to select Admin Rpt Set 5 Press the OK key 6 Press the U or V key to select Outgoing FAX Rpt or Incoming FAX Rpt 7 Press the OK key 8 Press the U or V key to select Off not to print or On to print 9 Press the OK key FAX TX Report FAX RX Report ...

Page 112: ...the Local FAX Number Local FAX Name fax line setting etc You can print it out as necessary 1 Press the System Menu Counter key 2 Press the U or V key to select Report 3 Press the OK key 4 Press the U or V key to select Report Print 5 Press the OK key 6 Press the U or V key to select Status Page 7 Press the OK key 8 Press Yes the Left Select key The status page is printed Status Page ...

Page 113: ... fax If the setting is Error SubAddress E mail notification is only provided when an error occurs or the received original is forwarded to other faxes computers and Sub Address Boxes 1 Press the System Menu Counter key 2 Press the U or V key to select Report 3 Press the OK key 4 Press the U or V key to select Result Rpt Set 5 Press the OK key 6 Press the U or V key to select FAX RX Result 7 Press ...

Page 114: ...rectly 1 Press the U or V key to select Address Entry 2 Press the OK key 3 Use the numeric keys to enter the address you want to register as the report destination Up to 64 digits can be entered NOTE For details on character entry refer to Specifications Fax function on Appendix 6 13 Press the OK key ...

Page 115: ...Checking Transmission Results and Registration Status 5 12 OPERATION GUIDE ...

Page 116: ...OPERATION GUIDE 6 1 6 Setup and Registration This chapter explains how to perform various setups and registrations ...

Page 117: ...ystem does not respond Flow of reception NOTE At the end of the conversation you can also manually receive the originals Refer to Manual Reception on page 4 10 FAX FAX Telephone When the other party has sent originals with automatic send When the other party has sent originals with manual send When the other party is calling from a telephone Receives incoming call without making ringing tone The o...

Page 118: ... ringing tone rings Refer to FAX TEL Auto Switch Reception on page 6 2 2 When the call is from a telephone 1 The machine makes a ringing tone urging the user to respond Lift the handset of the telephone within 30 seconds NOTE If you do not lift the handset within 30 seconds the machine switches to fax reception 2 Talk to the other party NOTE At the end of the conversation you can manually receive ...

Page 119: ... to use FAX Answering Machine Auto Switch Reception it is necessary to connect an answering machine equipped telephone set commercially available product to the machine For details such as responding to messages refer to the Operation Guide of each answering machine Set the number of rings to be made by the machine more than the number of rings to be made by the answering machine Refer to FAX TEL ...

Page 120: ...ng tone the machine enters a status the same as manual reception Refer to Manual Reception on page 4 10 2 The answering machine responds When the call is from a telephone but the user is absent The answering machine plays a response message and starts recording the other party s message NOTE When silence continues for at least 30 seconds during recording the machine switches to fax reception When ...

Page 121: ...es can be set to between 1 and 15 times for Rings Normal and Rings TAD and 0 and 15 times for Rings FAX TEL For Rings FAX TEL this change is possible with some countries 1 Press the System Menu Counter key 2 Press the U or V key to select FAX 3 Press the OK key 4 Press the U or V key to select Reception 5 Press the OK key 6 Press the U or V key to select Rings Normal Rings TAD or Rings FAX TEL 7 P...

Page 122: ...when the line is connected without pressing the On Hook key such as in memory transmission 1 Press the System Menu Counter key 2 Press the U or V key to select Common Settings 3 Press the OK key 4 Press the U or V key to select Sound 5 Press the OK key 6 Press the U or V key to select FAX Speaker or FAX Monitor 7 Press the OK key 8 Press the U or V key to select the desired volume of the speaker 9...

Page 123: ...dial refer to Dialing the Same Receiving System Redial on page 3 27 1 Press the System Menu Counter key 2 Press the U or V key to select FAX 3 Press the OK key 4 Press the U or V key to select Transmission 5 Press the OK key 6 Press the U or V key to select Retry Times 7 Press the OK key 8 Use the numeric keys to enter the number of retry times 9 Press the OK key ...

Page 124: ...ine is used NOTE DRD reception mode is available for some contries 1 Press the System Menu Counter key 2 Press the U or V key to select FAX 3 Press the OK key 4 Press the U or V key to select Reception 5 Press the OK key 6 Press the U or V key to select RX Settings 7 Press the OK key 8 Press the U or V key to select the desired receiving mode 9 Press the OK key Proceed to the next step if you sele...

Page 125: ...a is printed on multiple pages the reception date time is printed on the fist page only It is not printed on the pages that follow When the received fax data is forwarded after retrieving it from memory the reception date time is not added to the forwarded data 1 Press the System Menu Counter key 2 Press the U or V key to select FAX 3 Press the OK key 4 Press the U or V key to select Reception 5 P...

Page 126: ...he U or V key to select FAX Media Type 7 Press the OK key 8 Press the U or V key to select the desired paper type If you do not specify any paper type select All Media Type 9 Press the OK key Setting the cassette for the print output of received faxes By specifying the media type faxes can be received on the corresponding cassette Faxes will be automatically reduced to the set paper size 1 Press t...

Page 127: ...select Cassette 1 Type Cassette 2 Type or Cassette 3 Type 13 Press the OK key 14 Press the U or V key to select the desired paper type 15 Press the OK key The previous screen reappears 16 Press the Back key to return to the default System Menu screen 17 Now make the FAX receiving settings Refer to Media Type for Print Output on page 6 11 for the setting procedure Select the same paper type as that...

Page 128: ...ption is only possible if you subscribe to the Distinctive Ring Pattern service provided by your telephone company Contact your telephone company for further information on the Distinctive Ring Pattern service available Flow of reception Preparation Refer to Receiving Mode on page 6 9 to select Auto DRD 1 When a call comes in the telephone will ring NOTE If you lift the handset while the telephone...

Page 129: ...g the predetermined ring pattern When the call is from a telephone Lift the handset and speak with the other party When the conversation is over fax reception can be initiated manually When the call is from a fax Once the ringing tone stops fax reception will start automatically ...

Page 130: ...tion Establishing Requirements Send Restrictions Register Permitted FAX numbers or Permitted ID numbers Refer to Registering Permit FAX No on page 6 16 or Registering Permit ID No on page 6 21 Send restriction settings are specified in Permit List Address Book in Send Restrictions Refer to Setting Send Restriction on page 6 23 Register the Local FAX Numbers or Local FAX IDs of other parties The re...

Page 131: ...X No nor a Permitted ID No registered for the sender reception is not rejected Prerequisites Reception Rejection Requirements Reception Rejection Register Reject FAX numbers Refer to Registering Reject FAX No on page 6 18 Reception restriction settings are specified in Reject List in Reception Restrictions Refer to Setting Reception Restriction on page 6 23 The sender s Local FAX Number is not reg...

Page 132: ... delete the number entirely press the Reset key 12 Press the OK key 13 When registering other Permit FAX numbers repeat steps 8 to 12 Changing and Deleting Permit FAX No 1 Follow steps 1 to 7 of Registering Permit FAX No on page 6 16 2 Press the U or V key to select the Permit FAX No to be changed or deleted To change Permit FAX No go to step 3 and to delete Permit FAX No go to step 8 3 Press Menu...

Page 133: ...Press Menu the Right Select key 9 Press the U or V key to select Delete 10 Press the OK key 11 Press Yes the Left Select key This deletes the Reject FAX number 12 To change or delete other Permit FAX numbers repeat steps 2 to 11 Registering Reject FAX No NOTE Up to 10 Reject FAX numbers can be registered 1 Press the System Menu Counter key 2 Press the U or V key to select FAX 3 Press the OK key 4 ...

Page 134: ...s one by one before reentering the number To delete the number entirely press the Reset key 12 Press the OK key 13 To register other Reject FAX numbers repeat steps 8 to 12 Changing and Deleting Reject FAX No 1 Follow steps 1 to 7 of Registering Reject FAX No on page 6 18 2 Press the U or V key to select the Reject FAX No to be changed or deleted To change Reject FAX No go to step 3 and to delete ...

Page 135: ...the Clear key to delete the digits one by one before reentering the number To delete the number entirely press the Reset key 7 Press the OK key Proceed to step 12 8 Press Menu the Right Select key 9 Press the U or V key to select Delete 10 Press the OK key 11 Press Yes the Left Select key This deletes the Permit FAX number 12 To change and delete other Reject FAX numbers repeat steps 2 to 11 Menu ...

Page 136: ... the OK key 6 Press the U or V key to select Permit ID List 7 Press the OK key 8 Press Menu the Right Select key 9 Press the U or V key to select Add FAX ID 10 Press the OK key 11 Use the numeric keys to enter a Permit ID number 0000 to 9999 NOTE Press the Clear key to display the previous number 12 Press the OK key 13 To register other Permit ID numbers repeat steps 8 to 12 Permit ID List a b b 0...

Page 137: ... 5 Press the OK key 6 Use the numeric keys to reenter a Permit ID number 0000 to 9999 NOTE Press the Clear key to display the previous number 7 Press the OK key Proceed to step 12 8 Press Menu the Right Select key 9 Press the U or V key to select Delete 10 Press the OK key 11 Press Yes the Left Select key This deletes the Permit ID number 12 To change and delete other Permit ID numbers repeat step...

Page 138: ...rties only to the ones registered in Permit FAX No and Permit ID No as well as the ones registered in the Address Book select Permit Addr Book 9 Press the OK key Setting Reception Restriction You can restrict incoming faxes so that you only receive originals from senders registered in Permit FAX No and Permit ID No and senders registered in your Address Book This mode also allows you to set a Reje...

Page 139: ...se the reception restriction select Off To restrict the other parties only to the ones registered in Permit FAX No and Permit ID No as well as the ones registered in the Address Book select Permit Addr Book To block incoming faxes from senders registered in Reject FAX No select Reject List 9 Press the OK key ...

Page 140: ...use the same 16 digit encryption key When the encryption key differs between the sending system and the receiving system the encryption cannot be conducted Therefore the sending system and the receiving system need to have the same encryption key and 2 digit key No registered in advance Description of settings at sending and receiving systems NOTE Set the same characters for the numbers indicated ...

Page 141: ...ss the System Menu Counter key 2 Press the U or V key to select FAX 3 Press the OK key 4 Press the U or V key to select TX RX Common 5 Press the OK key 6 Press the U or V key to select Encryption Key 7 Press the OK key 8 Press the U or V key to select an unregistered encryption key and then press Menu the Right Select key 9 Press the U or V key to select Register NOTE Refer to Character Entry Meth...

Page 142: ...it or step 6 to delete it 3 Press Menu the Right Select key 4 Press the U or V key to select Detail 5 Press the OK key Proceed to step 10 6 Press Menu the Right Select key 7 Press the U or V key to select Delete 8 Press the OK key 9 Press Yes the Left Select key This deletes the encryption key 10 Repeat steps 2 to 9 to confirm or delete other encryption keys Encryption Key a b 2 Key 02 3 Key 03 Me...

Page 143: ...receiving system Refer to Registering an Encryption Key on page 6 26 When an encryption key has already been registered go to the next step 2 Press the Send FAX key 3 Place the originals 4 Use the numeric keys to enter the FAX number of the other party and press Detail the Right Select key NOTE When encrypted transmission has been set to a destination in the Address Book or One touch keys you can ...

Page 144: ... OK key 15 Press the Start key The transmission will start Operation at the Receiving System To conduct encryption communication operating the receiving system follow the steps below NOTE In encryption communication sub address communication cannot be used 1 Register the encryption key you have arranged with the sending system Refer to Registering an Encryption Key on page 6 26 2 Press the System ...

Page 145: ...Press the OK key 11 Press the U or V key to select the desired encryption key number 12 Press the OK key 13 The sending system conducts encrypted transmission When encryption communication is conducted normally the machine decrypts the encrypted originals received and prints the originals Encryption RX a b 1 Off Encryption Key a b 2 Key 02 3 Key 03 ...

Page 146: ...out on both sides of paper having the same width as the data 1 Press the System Menu Counter key 2 Press the U or V key to select FAX 3 Press the OK key 4 Press the U or V key to select Reception 5 Press the OK key 6 Press the U or V key to select Duplex Printing 7 Press the OK key 8 Press the U or V key to select On or Off 9 Press the OK key ...

Page 147: ... of the original at a time on one Letter or A4 size sheet of paper 1 Press the System Menu Counter key 2 Press the U or V key to select FAX 3 Press the OK key 4 Press the U or V key to select Reception 5 Press the OK key 6 Press the U or V key to select 2 in 1 Printing 7 Press the OK key 8 Press the U or V key to select On or Off 9 Press the OK key ...

Page 148: ... Press the System Menu Counter key 2 Press the U or V key to select FAX 3 Press the OK key 4 Press the U or V key to select Reception 5 Press the OK key 6 Press the U or V key to select Batch Print 7 Press the OK key 8 Press the U or V key to select On or Off 9 Press the OK key ...

Page 149: ... register a Predetermined ID on the machine For more information contact your Service Representative or Authorized Service Center 1 Press the System Menu Counter key 2 Press the U or V key to select Adjust Maint 3 Press the OK key 4 Press the U or V key to select Service Setting 5 Press the OK key 6 Press the U or V key to select Remote Diag Set 7 Press the OK key 8 Press the U or V key to select ...

Page 150: ...ct Common Settings 3 Press the OK key 4 Press the U or V key to select Timer Setting 5 Press the OK key 6 Press the U or V key to select Unusable Time 7 Press the OK key 8 Press the U or V key to select On 9 Press the OK key 10 Press the U or V key to enter the start time 11 Press the OK key 12 Press the U or V key to enter the end time 13 Press the OK key NOTE If the same time is set as the start...

Page 151: ...Setup and Registration 6 36 OPERATION GUIDE ...

Page 152: ...k FAX This chapter explains how to use Network FAX Please also read the Network FAX Driver Operation Guide contained in the included CD ROM which describes how to operate your PC to send a fax using Network FAX and make various settings ...

Page 153: ...ending is performed in the following sequence Flow of Network FAX Receiving Network FAX receiving is performed in the following sequence NOTE The memory forwarding function allows not only reception by the networked PC but also forwarding of the received fax by e mail forwarding to another fax machine or storing in the Sub Address Box Prepare a document using a PC networked to this machine T Forwa...

Page 154: ...ails refer to the Network FAX Driver Operation Guide contained in the included CD ROM Network FAX Driver Operation Guide The Network FAX Driver Operation Guide is contained in the included CD ROM in PDF Portable Document Format The main contents include the following Installing Network FAX Driver Performing Network FAX Sending Specifying the Network FAX Transmission Settings Specifying the Cover L...

Page 155: ...About Network FAX 7 4 OPERATION GUIDE ...

Page 156: ...OPERATION GUIDE 8 1 8 Troubleshooting This chapter explains how to deal with problems ...

Page 157: ...dicators show the fax transmission status The Send Receive indicator blinks when the machine is sending receiving a fax The Memory indicator blinks when source data is being stored in memory for memory transmission The Memory indicator is lit when there is source data stored in the memory for delayed transmission ...

Page 158: ... Before turning off the main power switch press the Power key on the operation panel Make sure that the Power indicator and the Memory indicator are off before turning off the main power switch CAUTION The device may still be operating as long as the Power key or Memory indicator is lit Turning the machine off at the main power switch while the the memory indicator lits may cause malfunctions Make...

Page 159: ...wer cord and plug it in again If the message still appears note the error code Turn the main power switch off and unplug the power cord Call your service representative Sub address Polling limit exceeded Sub address box or polling box capacity is used up with document data Press the OK key The job is canceled Try to perform the job again after printing or deleting the data in the sub address box 4...

Page 160: ...e indicated cassette or MP tray out of paper Add paper of the same size as indicated When the type of printing paper is specified the necessary paper types are also displayed To use another paper source select the paper source and press the OK key To use another paper source press Paper the Right Select key select the desired paper source and then press the OK key Is the type of printing paper spe...

Page 161: ...the registrations correct both at sender and recipient Double check the registrations both at sender and recipient 6 25 Cannot use the remote switching function Is a pulse line used Some phones may transmit tone signals using buttons Refer to the operation manual of your phone set Is the remote switching number correct Check the registration Default 55 4 12 No print output after reception Is memor...

Page 162: ...ion feature Sub address transmission cannot be performed unless the recipient fax machine has a similar sub address transmission feature Is the entered sub address identical to the sub address registered in the recipient fax machine If your entry is correct check with the recipient This machine does not use a sub address password for reception 4 14 Cannot store memory forwarding data in a Sub Addr...

Page 163: ...munication function If the other party s fax machine does not have the same sort of sub address bulletin board communication function it cannot receive faxes via a sub address bulletin board Check with the recipient Is the entered sub address or sub address password correct If your entry is correct check with the recipient Symptom Checkpoint Corrective Action Reference Page ...

Page 164: ...OPERATION GUIDE Appendix 1 Appendix ...

Page 165: ...e line the character to the left of it is deleted 3 Back Key Press this key to return to the screen from which you invoked the character entry screen 4 Cursor Keys Use these to select the entry position or select a character from the character list 5 Numeric Keys Use these keys to select the character you want to enter 6 Reset Key Press this key to cancel the character entry procedure and return t...

Page 166: ...r entry screen press Text the Right Select key to select the type of characters you want to enter Each time you press Text the Right Select key the character type switches as follows ABC 123 Symbol ABC NOTE By pressing on the numeric keys while entering characters you can directly display the Symbols screen File name input OsakaSD3 123 Text Current character type ABC Text 123 Text Symbols a b Text...

Page 167: ...Alphabetic Symbol d e f D E F 3 Numeric 3 Alphabetic Symbol g h i G H I 4 Numeric 4 Alphabetic Symbol j k l J K L 5 Numeric 5 Alphabetic Symbol m n o M N O 6 Numeric 6 Alphabetic Symbol p q r s P Q R S 7 Numeric 7 Alphabetic Symbol t u v T U V 8 Numeric 8 Alphabetic Symbol w x y z W X Y Z 9 Numeric 9 Alphabetic Symbol _ space 0 Numeric 0 Alphabetic Symbol Switch between upper lowercase Numeric or ...

Page 168: ...o display the Symbols screen Use cursor keys to select the symbol you want to enter and then press the OK key Entry When Select Character Is Selected in Login Operation Settings In the login screen that appears when user management is enabled the character entry method may vary depending on the settings For the Login Operation refer to the machine s Operation Guide If a character palette appears o...

Page 169: ...ngth 14 355 6 mm Automatic Document Feed Max 50 sheets with optional document processor Scanner Resolution Horizontal Vertical 200 100 dpi Normal 8 dot mm 3 85 line mm 200 200 dpi Fine 8 dot mm 7 7 line mm 200 400 dpi Super Fine 8 dot mm 15 4 line mm 400 400 dpi Ultra Fine 16 dot mm 15 4 line mm Printing Resolution 600 600 dpi Gradations 256 shades Error diffusion One Touch Key 22 keys Multi Stati...

Page 170: ... Direct TX FAX RX Polling Density Duplex Status Job Cancel Key Send Job Status Scheduled Job Print Job Log Send Job Log Store Job Log FAX Document Box Key Sub Address Box Polling Box Store File System Menu Counter Key Report Report Print Status Page Admin Rpt Set Outgoing FAX Rpt Incoming FAX Rpt Result Rpt Set Send Result FAX RX Result Common Settings Sound FAX Speaker FAX Monitor Orig Paper Set ...

Page 171: ...ing Forwarding Forward Dest File Format Subject Add Info FTP Encrypted TX Forward Time File Name Entry Print RX Settings RX Date Time 2 in 1 Printing Batch Print Remote SW Dial Encryption RX Duplex Printing TX RX Restrict TX Restriction RX Restriction Permit No List Permit ID List Reject No List Document Box Sub Address Box Polling Box Delete TX File OverwriteSetting Edit Destination Addressbook L...

Page 172: ... LG Legal When a paper type is selected in Media Type a received fax is printed using the matching paper source Refer to page 6 11 Even if All Media Types is selected paper types such as transparency cannot be used for fax printouts Priority Received FAX Size Paper Size 1 Paper orientation is different from the received document The image is printed after being rotated 90 automatically 2 Received ...

Page 173: ...ed using the matching paper source Refer to page 6 11 Even if All Media Types is selected paper types such as transparency cannot be used for fax printouts Priority Received FAX Size Paper Size 1 Paper orientation is different from the received document The image is printed after being rotated 90 automatically indicates print output on two sheets 2 3 ST LT R LT LG ST LT LT LG LG LG LG LT LT ST ST ...

Page 174: ...a paper type is selected in Media Type a received fax is printed using the matching paper source Refer to page 6 11 Even if All Media Types is selected paper types such as transparency cannot be used for fax printouts Priority Received FAX Size Paper Size 1 2 3 4 5 Paper orientation is different from the received document The image is printed after being rotated 90 automatically Folio size origina...

Page 175: ...er source Refer to page 6 11 Even if All Media Types is selected paper types such as transparency cannot be used for fax printouts Priority Received FAX Size Paper Size 1 Paper orientation is different from the received document The image is printed after being rotated 90 automatically indicates print output on two sheets 2 3 4 A5 B5 A4 R A4 FL A5 B5 A4 A4 FL FL A4 FL FL A4 A4 FL B5 B5 B5 B5 A5 A5...

Page 176: ...s with the sender machine although the line connection was established U00600 U00690 Communication was stopped due to the machine failure Send or receive again U00700 Communication was stopped due to failure on the part of the sender or recipient machine U00800 U00810 Page s not sent correctly Send again U00900 U00910 Page s not received correctly Ask the sender to resend U01000 U01092 Communicati...

Page 177: ... in the other party s fax machine Check with the other party U03200 Sub address bulletin board reception was attempted and the other party s machine is an our brand model but the specified sub address box contained no data Check with the other party U03300 An error occurred due to either 1 or 2 below Check with the other party 1 The other party s machine is an our brand model and transmission rest...

Page 178: ...ent machine or the sub address does not match U04100 Recipient machine is not equipped with a sub address box function or the sub address does not match U04200 Encrypted transmission was canceled because the specified box is not registered U04300 Encrypted transmission was canceled because the recipient fax is not equipped with an encrypted communication function U04400 Encrypted transmission was ...

Page 179: ...use there is no more free space in the memory of the recipient machine Check with the recipient U19000 Memory reception was stopped because there is no more free space in the memory of this machine Create free space by outputting the data stored in the memory and ask the sender to resend U19100 Transmission was stopped because there is no more free space in the memory of the recipient machine Chec...

Page 180: ... Transmission Results and Regi stration Status 5 1 Confirming and Deleting Registration Con tents of Encryption Key 6 27 Continuous Scan 4 45 D Date 2 6 Delayed Transmission 4 2 Cancel 3 13 Immediate Transmission 3 13 Density 3 7 Direct Transmission 3 2 3 3 Cancel 3 13 Document Processor 1 5 DRD Reception 6 9 6 13 Duplex Print Output 6 31 E ECM Communication 3 5 3 18 E mail Notice Job Finish Notic...

Page 181: ...4 44 Original Orientation 4 44 Original Size Selection 4 44 P Part Names and Functions 1 1 Permit Fax No Change Deletion 6 17 Registration 6 16 Permit ID No Change Deletion 6 22 Registration 6 21 Placing Originals 3 3 Polling Communication 4 30 Checking 4 39 Deleting Originals in a Polling Box 4 38 Polling Reception 4 35 8 7 Polling Transmission 4 30 Printing from a Polling Box 4 37 Renaming Files...

Page 182: ...atus 3 8 Specifications Appendix 6 Standby Transmission 4 6 Sub Address Bulletin Board Communicati on 4 30 8 8 Sub Address Communication 3 5 4 23 How to Conduct 4 23 Sub Address 4 23 Sub Address Password 4 23 Sub Address Relay Broadcast Communica tion 8 7 T Telephone Line 2 2 Time 2 6 Transmission Restriction 6 15 Communication Establishing Require ments 6 15 Permit FAX No 6 16 Permit ID No 6 21 P...

Page 183: ...Index 4 OPERATION GUIDE ...

Page 184: ...E1 ...

Page 185: ......

Page 186: ...UTAX GmbH Ohechaussee 235 22848 Norderstedt Germany ...

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