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Using buzz function. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 109
Messenger calls  . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .   109
Setting a representative for the secretarial office . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .   109

Other settings and functions  . . . . . . . . . . . . . . . . . . . . . . . . . 110

Save appointments . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .   110

Appointment function . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 110
Save appointments  . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 110
Using timed reminders . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 111

Using a different phone for a call in the same way as your own . . . . . . . . . . . . . . . . . . . . . . .   111

Identify yourself on another phone. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 111
Switch off identification on another device. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 112

Set your own connection to another phone (Mobility  . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 113

Mobility variants . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 113
Connect to “guest telephone”. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 114
Connect to “home phone” again  . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 115
Transfer connection to next phone  . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 116

OpenScape 4000ashouse call system (intercom system)  . . . . . . . . . . . . . . . . . . . . . . . . . . . . 117

System-wide voice calling . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 118
Speaker call in a group  . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 119
Announcement (Broadcast) to all members of a management group . . . . . . . . . . . . . . . . . 121

Forward calls for another connection  . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 122

Save destination for other phone - Activate call forwarding. . . . . . . . . . . . . . . . . . . . . . . . . 122
Save destination for fax /PC/busy stations- call forwarding activated . . . . . . . . . . . . . . . . . 123
Check/turn off call forwarding for other phone . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 124
Check/deactivate call forwarding for fax/PC/busy stations  . . . . . . . . . . . . . . . . . . . . . . . . . 125
Change call forwarding for other connection . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 125
Control OpenScape UC preferred device settings from home. . . . . . . . . . . . . . . . . . . . . . . 126

Door opener  . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 127

Receiving a call from the door phone  . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 128

Importing contacts via WBM . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 130

Special functions for parallel call (ONS)  . . . . . . . . . . . . . . . . 132

Switch off / switch back on again  . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 133

Private / Security . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 134

Activating/deactivating do not disturb . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .   134
Speaker call protect on/off  . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 135
Caller ID suppression . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .   135
User password  . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .   135
Locking the phone to prevent misuse . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 138

Lock phone in system  . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 138
Lock local phone  . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 138

Secure calls. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 141

Query status in idle mode  . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 141
Querying the status when connected. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 141
Information about secure calls . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 141

Identify Anonymous Caller ("tracing") . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 142

Local phone settings  . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 143

Audio settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .   143

Volumes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 143

Set local ringtones. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 144

Summary of Contents for OpenScape CP400

Page 1: ...OpenScape Desk Phone CP400 OpenScape 4000 User Guide HFA A31003 C1000 U113 5 7619...

Page 2: ...Unify Software and Solutions GmbH Co KG 02 2020 All rights reserved Reference No A31003 C1000 U113 5 7619 The information provided in this document contains merely general descriptions or characteris...

Page 3: ...t which complies with the IEEE 802 3af standard Never open the telephone Should you encounter any problems consult system support Use only original accessories The use of other accessories is hazardou...

Page 4: ...lded LAN cable Cat 5 for 100 Mb s or Cat 6 for 1000 Mb s Make sure in the building installation that this cable shielding is earthed The telephone is designed for operation in a sheltered environment...

Page 5: ...e underside of the phone 16 Using network ports more efficiently 17 OpenScape Key Module 400 17 Keys and controls 18 softkeys 18 Audio controls 18 Mode keys 18 Navigator 19 Dial pad 20 Graphic display...

Page 6: ...function keys 67 Set up function keys 67 How to program a local feature 68 How to delete a local feature 68 How to program a function key with Send URL functionality 69 Setting up selected dialing key...

Page 7: ...ey 97 During the call 98 Holding calls on line keys 98 Holding and then reaccepting a call on a line key 98 Exclusively holding and reaccepting a call on a line key 98 Directed line pickup 99 Saved nu...

Page 8: ...destination for other phone Activate call forwarding 122 Save destination for fax PC busy stations call forwarding activated 123 Check turn off call forwarding for other phone 124 Check deactivate cal...

Page 9: ...ess 148 Displaying network information 149 Resetting user data 151 Initiating the reset 151 Web interface 152 General 152 Launching the web interface 152 Licenses 152 Administrator pages 152 User page...

Page 10: ...ll of its functions It contains important information on the safe and proper operation of the OpenScape Desk Phone CP400 These in structions should be strictly complied with to avoid operating errors...

Page 11: ...the User Guide The information area on the left is shown in a left aligned field When an action is selected it will be shown right aligned in green The action is executed by selecting the softkey Z T...

Page 12: ...displayed for a selected conversation If a conversation contact and history at the same time is selected in the list it is highlighted in green This description is only used if it aids understanding T...

Page 13: ...o the end of the list Press and hold to skip to the start of the list Go back Open contacts and details Switch to next lower level _ Execute the softkey action in the list element Hold down to program...

Page 14: ...eakerphone quality and display legibility To ensure good speakerphone quality the area in front of the telephone front right should be kept clear The optimum handsfree distance is approx 50 cm Proceed...

Page 15: ...lephone page 19 5 You can use the softkeys to activate a function or open a menu page 18 6 The audio keys are provided to allow you to optimally configure the audio features on your telephone page 18...

Page 16: ...pe Grayscales Display 240 120 Pixel Illuminated display Full duplex speakerphone function Headset 10 100 1000 Mbps Switch page 17 Web Based Management WBM Signalisierungs LED red green orange OpenScap...

Page 17: ...by your administrator Using this connection option saves one network port for each switch used and requires shorter network cables OpenScape Key Module 400 The OpenScape Key Module 400 is a key module...

Page 18: ...plication using these keys Key Function when key is pressed _ Activates the function of the left display option or opens another menu Used in the Team menu as a line key Key Function when key is press...

Page 19: ...mode Open the subscriber information In settings Go down one level Press the key In lists and menus One level back In input fields Delete character to the left of the cursor Press the key In lists and...

Page 20: ...symbols To do this press the numerical keys repeatedly Example To enter the letter U in the Company field press the number 8 key on the dialpad twice All available characters for this key are display...

Page 21: ...16x 17x 1 1 2 a b c 2 3 d e f 3 4 g h i 4 5 j k l 5 6 m n o 6 7 p q r s 7 8 t u v 8 9 w x y z 9 0 0 1 _ Key Function during text input Function when held down Type special characters 2 seconds Ringer...

Page 22: ...n menu Use the key to access the main menu at any time The time day of the week and date as well as the subscriber s own phone number are displayed The main menu can do much more as can be seen from t...

Page 23: ...ain menu Favorites Conversations Service Settings Fixed call forwarding on Service menu Variable forwarding on User settings Administrator settings Icon Meaning u The ringer is deactivated page 60 The...

Page 24: ...the following menu The OpenScape UC Presence state can be changed from the OpenScape UC web client Various state can be selected from a drop down menu The available OpenScape UC Presence state will b...

Page 25: ...Getting to know the OpenScape Desk Phone CP400 25 Umleiten Variabel Alle An Variabel Externe Anrufe Variabel Interne Anrufe Kein Ziel gesetzt Kein Ziel gesetzt Kein Ziel gesetzt...

Page 26: ...the top softkey to start an alphanumeric search page 36 Use the softkey to dial the respective subscriber You can choose a conversation beforehand using the navigator keys and and open the details of...

Page 27: ...date in the corresponding positions If the con versation is already shown in the list before your input is complete you can dial the number im mediately using the associated softkeys page 30 or start...

Page 28: ...menus Browsing lists You can use the navigator keys to scroll through entries and confirm the functions you want page 19 Opening context menus If the arrow appears beside a selected entry a context m...

Page 29: ...munication system or the telephone number is found in a company directory LDAP The list is ordered chronologically based on the last interaction The latest entry appears at the top of the list Active...

Page 30: ...or start a call using the softkey _ or the navigation key Z If a conversation is not selected you can start a call using the soft key _ If you open the details of the conversation using the key you w...

Page 31: ...ils of the conversation using the key Use the softkey to open the Contact data menu Press the softkey for K to access edit mode Conversations 3334 11 12 Paul Baum 10 57 3336 10 37 2 Call Contact data...

Page 32: ...Mobile Home Company Address x Address x Role E mail Avatar Press the softkey for K to enter the last name Delete the digits using the key and enter the last name Press the softkey in the input field t...

Page 33: ...name and complete the input for this field with the softkey Save the contact data You can add missing entries subsequently These inputs or changes to existing information are stored locally in the pho...

Page 34: ...then the Navigator key can be used to access the Conversation List options In the List options menu choose the option New conversation New contact form can be now updated Use the or key to switch for...

Page 35: ...Operating your OpenScape Desk Phone CP400 35 New conversation Last name Work x First name...

Page 36: ...conversations list open an alphanumeric input field by pressing the softkey for A or choose a purely numeric input field for the search by entering a digit Use the key to switch from numeric to alphan...

Page 37: ...lly LDAP was configured by your administrator If LDAP is additionally configured in the standard case the search is for Am in the last name in the LDAP Here the phone finds all entries with Am on the...

Page 38: ...first name and or surname as displayed in the conversation list Search input Functionality AMBER Matches any entries where the last name starts with amber AMBER Matches any entries where the last name...

Page 39: ...bscri ber Press the softkey for S to view a list of the last 10 possible histories Then scroll if approp riate using the or key The toggle icon at the end of the main line indicates that there is an e...

Page 40: ...40 Operating your OpenScape Desk Phone CP400 05 02 16 01 54 4 Min 04 17 16 10 12 8 Min 908876543 History 3333...

Page 41: ...ist You can delete this entry again immediately Entries for incoming calls that you no longer need can also be removed from the list p_p Open the relevant entry using the navigator key Press the softk...

Page 42: ...en will be shown for each call based on their signalled priority The Alerting screen is self dismissed within 15 seconds unless another call appears in this case the current Alerting screen is dismiss...

Page 43: ...g is very limited in case phone is locked The Conversation screen is not accessible and there is no Alerting screen Only incoming call with high priority is shown on Incoming call screen When another...

Page 44: ...k to the previous display Icons in call states Icon Meaning The phone rings After dialing the other subscriber s phone rings g The call is active k The call has been disconnected Your call partner has...

Page 45: ...n by the LED on the corresponding key Meaning of LED displays on function keys Increase the number of programmable function or selected dialing keys by connecting an ad ditional OpenScape Key Module 4...

Page 46: ...s of a configuration area both for users and for administrators If you have already assigned a user password you must enter it here You can find out how to set up the password at page 135 Conversation...

Page 47: ...ked to use the password Use the key to open the main menu and then switch to the settings Navigate to Telephony settings The menu consists of the following items You can edit basic audio and display s...

Page 48: ...ches for activating and deactivating functions Example Press the softkey on Insecure call alert to enable the function The switch is moved to the right Alternatively you can use the and keys to select...

Page 49: ...submenus Press the softkey for Kto open the setting Press the softkey for example on Echoing The setting is changed and you return to the previous menu Insecure call alert Existing connections Ringer...

Page 50: ...ghtness for example An example of display brightness is given here Switch to the telephone settings menu and open the display menu with the softkey Open the menu for the brightness setting Ringer Room...

Page 51: ...e brightness to the desired level Use the key to do this The display is adjusted im mediately Complete the setting by pressing the softkey for Q Save your new settings Increase Brightness Decrease Inc...

Page 52: ...led information on this topic DLS Security Pin Since your administrator has configured a DLS secure pin the following pop up screen appears on your device Enter the pin that the administrator has give...

Page 53: ...y Select Users Open using the softkey if nec j Enter and confirm the user password Select phone Open using the softkey or If the administrator has configured it you can access the Telephony settings o...

Page 54: ...54 Setting up the phone Save the settings Q_...

Page 55: ...lso configure this setting via the Web interface page 152 If nec Press the Main Menu key Open using the softkey Open using the softkey if nec j Enter and confirm the user password Select phone Open us...

Page 56: ...the softkey Save the setting by selecting the softkey Screen type set up for Idle screen The idle screen will display either the Main Menu or a time and date display mo ving across that screen The ba...

Page 57: ...e softkey1 Select other option Confirm with softkey to e g set the time and date display moving across the screen Save the setting by selecting the softkey Screen type Main Menu K _ 1 The display show...

Page 58: ...60 minutes 120 minutes If nec Press the Main Menu key Open using the softkey Open using the softkey if nec j Enter and confirm the user password Select phone Open using the softkey Open using the sof...

Page 59: ...l loudspeaker volume You can also adjust volume settings from the user menu page 53 Set volume louder or quieter Press the key repeatedly until you reach the desi red volume Adjust ringer volume while...

Page 60: ...ger You can mute the active ringer for an incoming call and only for that call Long press the key while the phone is ringing and only the active ringer is muted Rin ger mode is not changed If you want...

Page 61: ...key Open using the softkey Open using the softkey if nec j Enter and confirm the user password or If the administrator has configured it you can access the Telephony settings option without being req...

Page 62: ...f the administrator has configured it you can access the Telephony settings option without being requested to enter a User password Open using the softkey Open using the softkey Switch to Ringer Open...

Page 63: ...u can access the Telephony settings option without being requested to enter a User password Open using the softkey Open using the softkey Select the headset port Open using the softkey 1 You are offer...

Page 64: ...umbers are stored in the system The central speed dial directory can be obtained from your responsible adminis trator e g in printed format If your telephone belongs to an ONS group parallel calls pag...

Page 65: ...as a sequence using a speed dial number Likewise in order to unlock the phone and cancel the call forwarding a speed dial number can be stored Individual speed dial numbers The keys 0 to 9 can be ass...

Page 66: ...iven user credentials If the data is incomplete missing server address username or password the phone will not try to login at all The OpenScape UC can be also configured in WBM page 152 If you experi...

Page 67: ...nction keys of the phone or of the OpenScape Key Module 400 which is to have a function assigned to it until the Key Programming Menu is displayed Select Assign telephone function Confirm Confirm Sele...

Page 68: ...Confirm The key is programmed How to delete a local feature Example Send url delete Hold down the Function keys on the OpenScape Key Module 400 to be deleted until the key programming menu is display...

Page 69: ...sign local feature Confirm Confirm Confirm The key is programmed Activation After the key is programmed the LED lights amber to indicate that the key is busy so another key press in that state will ha...

Page 70: ...r the phone number and confirm Save the setting with the softkey The key is programmed Setting up dialing keys with contact data from an existing local conversation You can assign phone numbers to sel...

Page 71: ...ne number of a contact use the Softkey next to it A conversation may have more than one phone numbers for its contact To be able to select a phone number other than the default highlight the conversat...

Page 72: ...s the default phone number or the chosen phone number of the cont act and the Label shows the contact s name To edit these fields highlight either Number or Label and press the Softkey next to them 44...

Page 73: ...is lit1 Answering a call via the headset Requirement A headset is connected The phone rings The key flashes Press the key1 To better understand the steps described here it is recommended that you rea...

Page 74: ...n alert tone In idle mode The phone rings Anruf f r is shown in the display Lift the handset and Press the flashing bernahme key page 45 You have picked up the call The LED is lit You can speak handsf...

Page 75: ...activated by default for pickup group you can en ter the code for display on request after picking up the phone Ask your admi nistrator about this code Lift the handset j Enter the system code for dis...

Page 76: ...call Press the illuminated key The key is no longer lit or Press the illuminated key The key is no longer lit or Replace the handset or Press the key if it is set up After the call has ended either by...

Page 77: ...l Enter external code and phone number Participant answers over loudspeaker The speaker key is lit Participant answers over loudspeaker With handset on hook Speakerphone mode or Lift the handset Parti...

Page 78: ...f a conversation for more information see Display the history of a conversation Page 39 or via contact details for more information see Opening details of a conversation or conducting a call Page 30 R...

Page 79: ...page 64 Open menu page 22 Select and confirm j Enter speed dial number The connection is immediately established Dialing with individual speed dial numbers Requirement You have set up individual spee...

Page 80: ...zt EIN If your connection is busy all calls are for warded Umleitung nach Zeit EIN If you do not pick up a call all calls will be forwarded after a certain amount of time Uml besetzt n Zeit EIN If you...

Page 81: ...u do not have to re enter a phone number every time The programmed key already contains a des tination You can therefore set up several keys with different forwarding destina tions Press the key if it...

Page 82: ...line becomes free as soon as the party who did not reply has held another conversation Saving a callback Requirement The line is currently busy or nobody answers Confirm Accepting a callback A partic...

Page 83: ...ess the Main Menu key Select Callback requests Confirm Confirm to display additional entries if applicable Deleting an entry that is displayed Confirm Ending a query Confirm or Press key or Press key...

Page 84: ...key Replace the handset Proceed with your call Switching to the handset Requirement You are conducting a call in speakerphone mode and Lift the handset Proceed with your call The hands free microphone...

Page 85: ...pen using the softkey Open with the softkey Confirm Select Parking a call Confirm 0 9 Enter and note a parking position number between 0 and 9 If the entered par king position number is not accepted i...

Page 86: ...ect Retrieve call Confirm 0 9 Enter the parking position number you have noted If the entered park position number is not assigned you cannot answer the call Parking a call _ Service Settings _ Servic...

Page 87: ...first participant second participant does not answer Confirm or Ending a consultation call Confirm Switching to the held party toggling Confirm Transferring a call If the person you are speaking to w...

Page 88: ...lock the second call or the signal tone page 64 Requirement You are on the phone and hear a warning tone approx every six seconds Ending the first call and answering the second call Replace the handse...

Page 89: ...n send out DTMF signals Dual Tone Multi Frequency Please ask your administrator to send the codes for the DTMF tones Ending the call also deactivates DTMF suffix dialing Your system can also be config...

Page 90: ...Schulze All three lines can be used to phone from all three phones The line of the phone s own secondary extension number if however always the pri mary line Primary line All multi line telephones ha...

Page 91: ...r all phones that share this line if configured If for example a shared line is being used by a phone a status message indicating that this line is busy is displayed on all other telephones sharing th...

Page 92: ...ne key You can also display information about the caller on the active line Requirement You have accepted a call on a line key The LED of another line key flashes quickly the Vorschau is set up Activa...

Page 93: ...ted to line keys Accepting calls in the order provided Your phone rings call The caller ID is displayed The LED of the suggested line key flashes quickly Lift the handset or Press the key and use spea...

Page 94: ...s Switch on ringing press the Rufabschaltung function key The LED goes out The phone rings upon incoming calls Via service menu Open the menu page 22 Select and confirm Select and confirm Confirm or c...

Page 95: ...e to a target phone for incoming calls A Rufum schaltung function key call transfer line can be programmed for every line Activating Press the programmed Rufumschaltung function key The LEDs on your p...

Page 96: ...tus and prompts dialing Example The line 220870 has been automatically selected The LED of line 220870 lights up j Enter the phone number Dialing with selectable line seizure Lift the handset or Press...

Page 97: ...ement You have set up DSS keys on your phone page 15 The desi red participant s line is busy Press the DSS key The participant called accepts your call waiting Lift the handset or Press the key and us...

Page 98: ...line key Proceed with your call Exclusively holding and reaccepting a call on a line key Requirement You have accepted a call on a line key or you are making a consultation call that only you are abl...

Page 99: ...d phone number If this type of saved number redial is set up on your phone you can save a phone number for subsequent saved number redialing to a particular line page 100 You dial the saved extension...

Page 100: ...ion number for saved number redial to line Requirement Saved number redial with stored phone number has been con figured and not saved number redial with most recently dialed phone number Saving the d...

Page 101: ...the Briefkasten function key Information on the caller is displayed page 17 Carrying out a callback request A callback request is displayed Select and confirm The participant is called on the relevan...

Page 102: ...are to be held during line transfer and may only be ended by hanging up the handset or with the disconnect key Requirement 2 You are connected to different call partners on two or more lines These cou...

Page 103: ...ase you may allow entry The authorization applies to the current or fol lowing call You are already conducting a call on a line or Lift the handset With the programmed function key Press the programme...

Page 104: ...tion applies to the current or following call You are already conducting a call on a line or Lift the handset With the programmed function key Press the programmed Privatgespr ch function key Via the...

Page 105: ...be deactivated Press the programmed Mith ren Aufford function key briefly twice A special ringtone sounds on the phone of the witness and the message Zeugenzu schaltung is shown on your display and th...

Page 106: ...g in for the manager Ask your call partner to wait Press the programmed bernahme function key Ending a call back to the first call Confirm Continue the call with the first call partner Transferring a...

Page 107: ...ot accepted for the manager After 15 seconds depending on the system you will hear an alert tone signal on the ma nager s phone The display shows who is calling Lift the handset Press the programmed f...

Page 108: ...tinuing a call on the second phone Lift the handset Press the programmed Parken function key Activating deactivating second call for the manager As the manager you can determine if calls for you shoul...

Page 109: ...nalruf has been set up you can pick up the handset and enter the buzz code to create a buzzing on a target phone Messenger calls You can call up messages with a key press if you configure a relevant k...

Page 110: ...pointments Open menu page 22 Select and confirm It is shown whether an appointment is saved or not First appointment Confirm Other appointment Select and confirm j Enter a 3 or 4 figure time e g 845 f...

Page 111: ...r stored on your phone for redial Enter appointments With an internal PIN you can divert your calls to another telephone at your place of residence call forwarding redirect Identify yourself on anothe...

Page 112: ...ey Dial after successful identification You hear the dial tone Please dial Appears in the display Press key or j Enter a phone number immediately Retry call forwarding after successful identification...

Page 113: ...nfiguration is carried out by the technician Basic When logging on to the guest telephone the following settings are transmit ted from the mobile connection Key assignment Authorizations Call forwardi...

Page 114: ...for mobile HFA Logon e g 125 j Enter home phone number and press hash key j Enter ID and press hash key The login procedure starts After logging in you will see your own phone number in the last line...

Page 115: ...age 22 Select and confirm or in phone s idle mode j Enter system code for mobile HFA logoff e g 126 The logoff procedure starts Log off via the home phone If you have forgotten to log off on the guest...

Page 116: ...t up can be cancelled The home phone is activated again and you can make calls as usual Transfer connection to next phone If you want to transfer your connection from the first guest phone to a second...

Page 117: ...t destination Speaker call in a group to a variable destination to a fixed destination Intercom within a group to a variable destination to a target destination Announcement to all members of a manage...

Page 118: ...ary or Press programmed Speaker call key j Enter internal phone number of subscriber A connection to the target s loudspeaker is established immediately if not busy the handset isn t lifted and the sp...

Page 119: ...a variable destination Lift the handset or Press the key and use speakerphone mode j System code for Voice call group participants ask relevant administrator if necessary or Press programmed key for...

Page 120: ...get When talking in a group the loudspeaker and microphone on the target phone are automatically turned on Lift the handset or Press the key and use speakerphone mode j System code for Speaker call as...

Page 121: ...ess programmed Speaker call 1 way bcst key j Enter the internal phone number of a group member Z The loudspeakers of all group telephones are automatically switched on and you receive a confirmation t...

Page 122: ...ll forwarding for external connection In both cases the responsible administrator of your system will help you Save destination for other phone Activate call forwarding Open menu page 22 Confirm Selec...

Page 123: ...ing type Codes are assigned by the responsible administrator In the table you can enter the key figures that are va lid for you j Enter phone number of other connection Confirm j Enter PIN Confirm j E...

Page 124: ...t and confirm Confirm j Enter phone number of other phone Confirm j Enter PIN Confirm Deactivating Confirm or Query Select and confirm Example for the display Calls for connection 3428 are forwarded t...

Page 125: ...mber of other connection Confirm j Enter PIN Confirm Deactivating Confirm or Check Select and confirm Change call forwarding for other connection To do this follow the same procedure as for saving swi...

Page 126: ...names of all the devices you have configured through the UC web client To select a new device highlight it and press the Softkey next to it The LED state will change to amber color if the UC preferred...

Page 127: ...which you want to assign the door Select Assign local feature Confirm Confirm Confirm The key is programmed Opening the door without receiving a call Prerequisite The functionality has to be enabled b...

Page 128: ...ell you will receive an incoming call from the door Speak with a visitor over the door terminal Prerequisite Phone is called from the door phone Lift the handset You are connected to the entrance tele...

Page 129: ...ns 129 Alternatively press the Function key you have configured for the door Ending a call from the door phone Replace the handset or Press the key 00 05 Door Opener 1 333 Open door Consultation Start...

Page 130: ...separator for the imported CSV file When exporting from Outlook do not change the mapped header field names 2 Select destination and confirm The path to the file will be displayed on the page next to...

Page 131: ...Press to see import results button is pressed A successful import will be indicated by a Import completed text mes sage below the panel on the page A message Import contacts completed will also be di...

Page 132: ...d then all the phones in the ONS group will ring If A B or C are busy then all phones in the ONS group are busy busy status for a caller outside of the ONS group Within the ONS group the phones can be...

Page 133: ...ou can take yourself out of the hunt group at any time e g when you leave the workplace When you are present you enter the group again Open menu page 22 Select and confirm Select and confirm Confirm o...

Page 134: ...menu page 22 Select and confirm Select and confirm The display shows whether do not disturb is switched on or off Confirm or confirm If your telephone belongs to an ONS group parallel calls page 132 p...

Page 135: ...is disabled is displayed The password is temporarily locked You do not have the option to configure user settings at this time The message Password is suspended is displayed After initially logging o...

Page 136: ...conclude your input with the softkey Save your input The new password is now valid Deactivating the password prompt You can deactivate the phone s password prompt if a password has already been config...

Page 137: ...conclude your input with the softkey Open using the softkey The input field is displayed j Enter 6 zeros 000000 to deactivate the password request Confirm your input with the softkey Open using the s...

Page 138: ...splayed upon successful entry Unlock the phone again Open menu page 22 Select and confirm Select and confirm j Enter ID Carried out is displayed upon successful entry Lock local phone Locking the phon...

Page 139: ...e display shows Phone locked Press the softkey j Enter and confirm the User password the lock is released if the password was correct or Press the softkey You can only lock the phone if you set a User...

Page 140: ...hone is unlocked if the password is correct If the phone is locked an emergency number entered by the administrator can be input using the dialpad or dialed with the Emergency call option If the phone...

Page 141: ...re always encrypted Querying the status when connected During the call you can query whether your call is secure Select The call is secure or The call is not secure Information about secure calls The...

Page 142: ...ring the call or up to 30 seconds later You are not allowed to hang up Open menu page 22 Select and confirm Select and confirm This function must be set up by your responsible administrator More featu...

Page 143: ...en using the softkey Open using the softkey if nec j Enter and confirm the User password or If the administrator has configured it you can access the Telephony settings option without being requested...

Page 144: ...nec Press the Main Menu key Open using the softkey Open using the softkey if nec j Enter and confirm the User password Open using the softkey Open using the softkey Open with the softkey e g to make...

Page 145: ...you de termine which ringtone should ring for the respective ringtone type in the local ringtone menu yourself page 144 z You can also configure this setting via the Web interface page 152 If nec Pre...

Page 146: ...ing the softkey Open using the softkey if nec j Enter and confirm the User password Open using the softkey Open using the softkey Activate with the softkey Insecure call alert or Deactivate with the s...

Page 147: ...vidual characters z You can also configure this setting via the Web interface page 152 If nec Press the Main Menu key Open using the softkey Open using the softkey if nec j Enter and confirm the User...

Page 148: ...the Exchange server and conclude your input with the softkey Open using the softkey The input field is displayed j Enter your e mail address used for Exchange and conclude your input with the softkey...

Page 149: ...time data about the network activity of the phone If nec Press the Main Menu key Open using the softkey Open using the softkey if nec j Enter and confirm the User password Select the Netzwerkinformati...

Page 150: ...graphical form LAN TX PC TX The network or PC interface data packets sent are illustrated dynamically in graphical form LAN auto negotiation PC autonegotiation Yes No Displays whether the network or...

Page 151: ...Open using the softkey if nec j Enter and confirm the User password Select the Reset menu Open using the softkey Open using the softkey Perform the reset immediately with the softkey The user data is...

Page 152: ...ther information consult your administrator or refer to the administration manual Administrator pages This area lets you configure settings for administering your phone and the network environment Acc...

Page 153: ...password Save Applying changes Reset Reset original values Update Update the values Log out Log out from the phone User menu User login Password V page 135 Old password User password Confirm password...

Page 154: ...inger Sample tone Musterfolge US DSN Routine Ringer Sample tone Musterfolge Emergency call Ringer Sample tone Musterfolge Rufton Modus V page 59 HiPath Lokaler Rufton Audio Einstellungen Ringer V page...

Page 155: ...s allowed Favorites recently used Direct destination Connected calls V Insecure call alert UC login information UC username UC password Microsoft Exchange Server User name Password Folder to sync opti...

Page 156: ...Call again later Possible causes Own number entered Possible response Enter correct number Possible causes External phone number memory space in system currently full Possible response Try again later...

Page 157: ...hone doesn t ring when called Check if your phone is on silent silent icon appears on status screen page 22 If so turn off silent mode To correct any other problems Contact your administrator if a fau...

Page 158: ...ion options 16 Consult 87 Context menus 26 Conversation Accept 73 Ending 76 Parking a call 85 Retrieving a parked call 85 transfer 87 D Data privacy 113 Deactivating the password 136 Deactivating the...

Page 159: ...ing 98 Phone Set up 53 Phone programming 53 Phone Settings 53 Picking up a call Team 74 post dialing Tone dialing DTMF 89 Presence 24 Presence status 24 Primary line 90 Private 134 Private line 91 Pro...

Page 160: ...8 UC Server 24 Unsecure connection 141 Use secure calls 141 Call encrypted 141 Call not encrypted 141 Connection status 141 Status query 141 Tips 141 User interface 15 User menu 153 User support 14 Us...

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