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Triumph Adler P-4532DN, Operation Manual, Page: 200 / 282

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Triumph Adler P-4532DN Operation Manual Download Page 200

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User Authentication and Accounting (User Login, Job Accounting) > Using User Login Administration

Using User Login Administration

This section explains procedures while setting job accounting.

Login/Logout

If user login administration is enabled, the login user name and login password entry screen appears each time you use 
this machine. 
Use the procedure below to login and logout.

Login

If the login user name entry screen appears during operations, log in by referring to the following:

Login (page 2-13)

Logout

When the operations are complete, select the [

Logout

] key to return to the login user name and login password entry 

screen.

Summary of Contents for P-4532DN

Page 1: ...Operation Guide P 5532DN P 5032DN P 4532DN ...

Page 2: ...intain quality we recommend using genuine own brand toner containers which must pass numerous quality inspections The use of non genuine toner containers may cause failure We will not be liable for any damages caused by the use of third party supplies in this machine Checking the Equipment s Serial Number The equipment s serial number is printed in the location shown in the figure You ll need the ...

Page 3: ...int Function 1 12 Resource Saving Paper 1 12 Environmental benefits of Power Management 1 12 Energy Star ENERGY STAR Program 1 12 2 Installing and Setting up the Machine 2 1 Part Names 2 2 Machine Exterior 2 2 Connectors Interior 2 3 With Optional Equipments Attached 2 5 Connecting the Machine and Other Devices 2 6 Connecting Cables 2 7 Connecting LAN Cable 2 7 Connecting USB Cable 2 8 Connecting ...

Page 4: ...a Type 3 15 Paper Stopper 3 18 4 Printing from PC 4 1 Printing from PC 4 2 Printing on Non standard Sized Paper 4 4 Banner printing 4 5 Printer Driver Print Settings Screen 4 9 Printer Driver Help 4 10 Changing the Default Printer Driver Settings Windows 10 4 10 Canceling Printing from a Computer 4 10 Printing by AirPrint 4 11 Printing by Google Cloud Print 4 11 Printing by Mopria 4 11 Printing wi...

Page 5: ...ce Communication 7 5 Checking the Remaining Amount of Toner and Paper Paper Supplies 7 6 8 Setup and Registration System Menu 8 1 System Menu 8 2 Menu Settings 8 3 Report 8 4 Paper Settings 8 6 Print Settings 8 10 Network 8 13 Optional Network 8 24 Device Common 8 28 Security 8 34 User Job Account 8 36 Adjust Maint 8 36 Op Functions 8 37 Software 8 37 9 User Authentication and Accounting User Logi...

Page 6: ...iner Replacement 10 4 Waste Toner Box Replacement 10 9 Troubleshooting 10 11 Solving Malfunctions 10 11 Responding to Messages 10 15 Clearing Paper Jams 10 24 11 Appendix 11 1 Optional Equipment 11 2 Overview of Optional Equipment 11 2 Optional Function 11 7 Character Entry Method 11 9 Using the Keys 11 9 Selecting Type of Characters 11 10 Characters That Can be Entered Using the Numeric Keys 11 1...

Page 7: ... content such as a trial print run or documents for internal confirmation use this function to save toner Use this function when a high quality print is not required EcoPrint page 6 4 Save energy and cost Strengthen security Reduce paper use Paper Saving Printing You can print originals on both sides of the paper You can also print multiple originals onto one sheet Duplex page 6 4 Protect data on ...

Page 8: ...nstall the machine without concerning the network cables Wireless Network In an environment where the wireless LAN is used you can install the machine without concerning the network cables In addition Wi Fi Direct etc are supported Configuring the Wireless Network page 2 19 Setting Wi Fi Direct page 2 23 Use USB drive USB Drive It is useful when you need to print document outside your office or yo...

Page 9: ...ow to use basic functions of the machine how to use convenient features how to perform routine maintenance and what to do when problems occur For safe use of the machine Safety Guide Provides safety and cautionary information for installation environment and use of the machine Be sure to read this guide before using the machine Safety Guide P 4532DN P 5032DN P 5532DN Indicates the space required f...

Page 10: ...w to access the machine from a Web browser on your computer to check and change settings Print data from a computer Printing System Driver User Guide Explains how to install the printer driver and use the printer function Directly print a PDF file Network Tool for Direct Printing Operation Guide Explains how to print PDF files without launching Adobe Acrobat or Reader Monitor the machine and print...

Page 11: ...c procedures for using document boxes 6 Using Various Functions Explains convenient functions that are available on the machine 7 Status Job Cancel Explains how to check the status of a job and the job history and how to cancel jobs being printed or waiting to print Also explains how to check paper and toner levels and how to check the device status 8 Setup and Registration System Menu Explains Sy...

Page 12: ...ove from the current page to the previously displayed page This is convenient when you want to return to the page from which you jumped to the current page Click an item in the Table of Contents to jump to the corresponding page CAUTION Indicates that personal injury or mechanical damage may result from insufficient attention to or incorrect compliance with the related points NOTE Indicates supple...

Page 13: ... procedures for operating the machine In this Operation Guide continuous operation is as follows Actual procedure Procedure indicated in this guide Select the Menu key Select the or key to select Device Common Select the OK key Menu key key Device Common OK key ...

Page 14: ...tion File Selection Print Print Change Set Function Quiet Mode page 6 5 Duplex page 6 4 EcoPrint page 6 4 File Name Entry page 6 5 JobFinish Notice page 6 4 Del after Print page 6 5 Delete Move Job Box Quick Copy page 4 17 Private Stored page 4 13 Job Box Setting page 4 21 Job Status page 7 2 Job Log page 7 3 Keyboard page 7 5 Network page 7 5 Wi Fi page 7 5 Wi Fi Direct page 7 5 Option Network pa...

Page 15: ... page 8 5 RAM File List page 8 5 SSD File List page 8 5 SD Card FileList page 8 5 DataSanitization page 8 5 Job Log History Auto Sending page 8 5 Send History page 8 5 Destination page 8 5 Subject page 8 5 Personal Info page 8 5 USB Drive Print File page 5 11 Remove USB Drive page 5 13 Counter page 2 37 ...

Page 16: ...perSize page 8 8 Cassette 3 Set Media Type page 8 8 Other Paper Size page 8 8 Custom PaperSize page 8 8 Cassette 4 Set Media Type page 8 8 Other Paper Size page 8 8 Custom PaperSize page 8 8 Cassette 5 Set Media Type page 8 8 Other Paper Size page 8 8 Custom PaperSize page 8 8 Media Type Set page 8 6 Reset Type Adj page 8 6 Paper Settings Paper Setup Msg MP Tray page 8 6 Bulk Feeder page 8 6 Casse...

Page 17: ... page 8 12 Print Density page 8 12 Page Setting Copies page 8 12 Orientation page 8 12 LF Action page 8 12 CR Action page 8 12 Wide A4 page 8 12 XPS FitTo Page page 8 12 TIFF JPEG Size page 8 12 File Name Entry page 8 12 User Name page 8 13 Job Name page 8 13 Job Terminator page 8 13 Network Host Name page 8 13 Wi Fi Direct Set Wi Fi Direct page 8 13 Device Name page 8 13 IP Address page 8 13 Auto...

Page 18: ...Screen Box page 8 28 Date Setting Date page 8 28 Time page 8 28 Date Format page 8 28 Time Zone page 8 28 Summer Time page 8 28 Buzzer Key Confirmation page 8 29 Job Finish page 8 29 Ready page 8 29 Error page 8 29 Keyboard Confirm page 8 29 RAM Disk Setting page 8 29 Format SSD page 8 29 Format SD Card page 8 30 Display Bright page 8 30 Disp Backlight page 8 30 Error Handling DuplexPaperError pag...

Page 19: ... Toner Alert page 8 33 Msg Banner Print page 8 33 Security Network Security page 8 34 I F Block Set page 8 34 Security Level page 8 35 Data Security page 8 35 User Job Account User Login Set User Login page 9 3 Local User List page 9 5 ID Card Settings Key Login page 9 11 Additional Auth page 9 11 PIN Login page 9 12 NW User Property page 9 10 Job Account Set Job Accounting page 9 15 AccountingAcc...

Page 20: ... Laser Safety Europe 1 5 Compliance and Conformity 1 5 EN ISO 7779 1 5 EK1 ITB 2000 1 5 Wireless Connection Mexico only 1 6 Security Precautions when Using Wireless LAN If equipped 1 6 Limited Use of This Product If equipped 1 7 Legal Information 1 8 Energy Saving Control Function 1 12 Automatic 2 Sided Print Function 1 12 Resource Saving Paper 1 12 Environmental benefits of Power Management 1 12 ...

Page 21: ...ymbol indicates that the related section includes safety warnings Specific points of attention are indicated inside the symbol General warning Warning of high temperature The symbol indicates that the related section includes information on prohibited actions Specifics of the prohibited action are indicated inside the symbol Warning of prohibited action Disassembly prohibited The symbol indicates ...

Page 22: ...id poorly ventilated locations If the floor is delicate against casters when this machine is moved after installation the floor material may be damaged During printing some ozone is released but the amount does not cause any ill effect to one s health If however the machine is used over a long period of time in a poorly ventilated room or when making an extremely large number of prints the smell m...

Page 23: ...ontact a physician If you do happen to get toner in your eyes flush them thoroughly with water If there is any remaining tenderness contact a physician If toner does happen to get on your skin wash with soap and water Do not attempt to force open or destroy parts which contain toner Other precautions Return the exhausted toner container and waste toner box to your dealer or service representative ...

Page 24: ...ll text of the EU declaration of conformity is available at the following internet address http www triumph adler com downloads http www triumph adler de downloads http www utax com downloads http www utax de downloads EN ISO 7779 Maschinenlärminformations Verordnung 3 GPSGV 06 01 2004 Der höchste Schalldruckpegel beträgt 70 dB A oder weniger gemäß EN ISO 7779 EK1 ITB 2000 Das Gerät ist nicht für ...

Page 25: ...within a certain area Secretly Viewing Communication Contents A third person with malicious objectives may intentionally monitor radio waves and gain unauthorized access to the following communication contents Personal information including ID passwords and credit card numbers Contents of email messages Illegal Intrusion A third party with malicious intent may gain unauthorized access to personal ...

Page 26: ...ated to service including airplanes trains ships and automobiles or this product is used in applications requiring high reliability and safety to function and in devices requiring accuracy including those used in disaster prevention and crime prevention and those used for various safety purposes please use this product after considering the safety design of the entire system including adoption of ...

Page 27: ...ed under licensing agreement with Monotype Imaging Inc Helvetica Palatino and Times are registered trademarks of Linotype GmbH ITC Avant Garde Gothic ITC Bookman ITC ZapfChancery and ITC ZapfDingbats are registered trademarks of International Typeface Corporation ThinPrint is a trademark of Cortado AG in Germany and other countries UFST MicroType fonts by Monotype Imaging Inc are installed in this...

Page 28: ...openssl org THIS SOFTWARE IS PROVIDED BY THE OpenSSL PROJECT AS IS AND ANY EXPRESSED OR IMPLIED WARRANTIES INCLUDING BUT NOT LIMITED TO THE IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE ARE DISCLAIMED IN NO EVENT SHALL THE OpenSSL PROJECT OR ITS CONTRIBUTORS BE LIABLE FOR ANY DIRECT INDIRECT INCIDENTAL SPECIAL EXEMPLARY OR CONSEQUENTIAL DAMAGES INCLUDING BUT NOT LIMITE...

Page 29: ...you return to Monotype Imaging Under the terms of this License Agreement you have the right to use the Fonts on up to three printers If you need to have access to the fonts on more than three printers you need to acquire a multiuser license agreement which can be obtained from Monotype Imaging Monotype Imaging retains all rights title and interest to the Software and Typefaces and no rights are gr...

Page 30: ...h c 1 ii as appropriate Further use duplication or disclosure is subject to restrictions applicable to restricted rights software as set forth in FAR 52 227 19 c 2 12 You acknowledge that you have read this Agreement understand it and agree to be bound by its terms and conditions Neither party shall be bound by any statement or representation not contained in this Agreement No change in this Agree...

Page 31: ...atives or carrying recognised ecolabels which meet EN 12281 2002 or an equivalent quality standard be used This machine also supports printing on 64 g m2 paper Using such paper containing less raw materials can lead to further saving of forest resources EN12281 2002 Printing and business paper Requirements for copy paper for dry toner imaging processes Your sales or service representative can prov...

Page 32: ... 13 Logout 2 14 Default Settings of the Machine 2 15 Setting Date and Time 2 15 Network Setup 2 16 Configuring the Wired Network 2 16 Configuring the Wireless Network 2 19 Setting Wi Fi Direct 2 23 Energy Saver function 2 25 Sleep and Auto Sleep 2 25 Power Off Rule models for Europe 2 26 Installing Software 2 27 Software on DVD Windows 2 27 Installing Software in Windows 2 28 Uninstalling the Soft...

Page 33: ...nd Setting up the Machine Part Names Part Names Machine Exterior 1 Top Tray 2 Paper Stopper 3 Cassette 1 4 Power Switch 5 Handles 6 USB Drive Slot 7 Operation Panel 8 Anti theft Lock Slot 9 Rear Cover 5 6 1 4 3 2 7 8 9 ...

Page 34: ...Interface 2 USB Port 3 USB Interface Connector 4 Network Interface Connector 5 Fuser Cover 6 Paper Width Guides 7 Tray Extension 8 Multi Purpose Tray 9 Paper Length Guide 10 Paper Width Guides 11 Bottom Plate P 4532DN only 12 Size Dial 13 Duplex Cover 1 3 11 4 10 6 8 7 9 5 2 10 12 13 ...

Page 35: ...2 4 Installing and Setting up the Machine Part Names 14 Toner Container 15 Toner Container Lock Lever 16 Registration Roller 17 Left Cover 18 Waste Toner Box 17 18 16 14 15 ...

Page 36: ...the Machine Part Names With Optional Equipments Attached 1 Cassette 2 2 Cassette 3 3 Cassette 4 4 Cassette 5 5 Castor kit 6 Bulk Paper Feeder 7 Paper Stopper 8 Rear Tray P 5032DN P 5532DN Optional Equipment page 11 2 2 3 1 4 7 8 6 5 ...

Page 37: ...ing wireless LAN refer to the following Configuring the Wireless Network page 2 19 Connection Environment Function Necessary Cable Connect a LAN cable to the machine Printer LAN cable 10BASE T 100BASE TX 1000BASE T Connect a USB cable to the machine Printer USB 2 0 compatible cable Hi Speed USB compliant max 5 0 m shielded IMPORTANT Using a cable other than a USB 2 0 compatible cable may cause fai...

Page 38: ...Cable 1 Connect the cable to the machine 1 Connect the LAN cable to the network interface connector 2 Connect the other end of the cable to the hub 2 Power on the machine and configure the network IMPORTANT If the power is on turn the power switch off Power Off page 2 9 Network Setup page 2 16 ...

Page 39: ... left side of the body 2 Connect the other end of the cable to the PC 2 Power on the machine Connecting the Power Cable 1 Connect the cable to the machine Connect one end of the supplied power cable to the machine and the other end to a power outlet IMPORTANT If the power is on turn the power switch off Power Off page 2 9 IMPORTANT Only use the power cable that comes with the machine ...

Page 40: ...r switch again immediately Wait more than 5 seconds and then turn on the power switch CAUTION If this machine will be left unused for an extended period e g overnight turn it off at the main power switch If the machine will not be used for an even longer period of time e g vacation remove the power plug from the outlet as a safety precaution IMPORTANT Remove paper from the cassettes and seal it in...

Page 41: ... Displays the setting menu and error messages Select Key Selects the menu displayed at the bottom of the message display Lights up in the print ready state Blinks during print processing or when an error occurs Lights up when the machine is in energy save mode Lights or blinks when an error occurs and a job is stopped Displays the Menu screen Increments or decrements numbers or selects menu in the...

Page 42: ... key to display the setting menus The directions of usable arrow keys are shown on the screen displayed When the or key is selected the selection moves line by line When the or key is selected the selection moves in units of one page When OK is displayed select the OK key to confirm the selection Select the OK key to display the selected menu The selected item is displayed with asterisk at the beg...

Page 43: ...ration panel When Help is displayed on the message display select Help to display the Help screen The Help screen shows machine operation Select the key to display the next step or select the key to display the previous step Select the OK key to exit the Help screen Paper jammed in Cassette 1 Help CorrectiveAction Detach Cassette 1 Remove paper jam Reattach Cassette 1 OK ...

Page 44: ... Login NOTE The factory default login user name and login password are set as shown below Login User Name P 4532DN 4500 P 5032DN 5000 P 5532DN 5500 Login Password P 4532DN 4500 P 5032DN 5000 P 5532DN 5500 You will be unable to login if you forget your login user name or login password In this event login with administrator privileges and change your login user name or login password NOTE If Netwk ...

Page 45: ... To logout from the machine select the Logout key to return to the login user name login password entry screen Users are automatically logged out in the following circumstances When the machine enters the sleep state When the auto panel reset function is activated ...

Page 46: ...an only change the settings by logging in with administrator privileges If user login administration is disabled the user authentication screen appears Enter a login user name and password and select Login The factory default login user name and login password are set as shown below Login User Name P 4532DN 4500 P 5032DN 5000 P 5532DN 5500 Login Password P 4532DN 4500 P 5032DN 5000 P 5532DN 5500 B...

Page 47: ...ring the Connection from the Operation Panel on This Machine Configuring the wired network settings from System menu IPv4 setting page 2 16 Configuring Connections on the Web Page For the equipped network interface the connection can be set by using Embedded Web Server RX For the optional IB 50 the connection can be set by using the dedicated Web page Embedded Web Server RX User Guide IB 50 Operat...

Page 48: ... key NOTE You can set any value between 000 and 255 Use the numeric keys or select the or key to enter a number Select the or key to move the position being entered which is shown highlighted NOTE You can set any value between 000 and 255 Use the numeric keys or select the or key to enter a number Select the or key to move the position being entered which is shown highlighted NOTE You can set any ...

Page 49: ...5 Use the numeric keys or select the or key to enter a number Select the or key to move the position being entered which is shown highlighted IMPORTANT After changing the setting restart the network from System Menu or turn the machine OFF and then ON Restart Network page 8 24 NOTE Ask your network administrator for the IP address in advance and have it ready when you configure this setting In the...

Page 50: ...etting the Connection by Using the Wi Fi Setup Tool page 2 19 Configuring Connections on the Web Page For the IB 36 the connection can be set from the Embedded Web Server RX Embedded Web Server RX User Guide For the IB 51 the connection can be set on the dedicated Web page IB 51 Operation Guide Setting the Connection by Using the Setup Utility of IB 51 This is the setup tool included in the CD of ...

Page 51: ...mputer is generated automatically 2 Insert the DVD 3 Display the screen 4 Select Maintenance 5 Wi Fi Setup Tool OK NOTE Installation on Windows must be done by a user logged on with administrator privileges If the Welcome to the Found New Hardware Wizard dialog box displays select Cancel If the autorun screen is displayed click Run setup exe If the user account management window appears click Yes ...

Page 52: ...e network is configured Wireless LAN Connection by Using Wi Fi Direct 1 Display the screen Menu key key Network OK key key Wi Fi Direct Set OK key key Wi Fi Direct OK key 2 Configure the settings key On OK key 3 Restart the network Menu key key Network OK key key Restart Network OK key Yes 4 Connect a computer or a handheld device with the machine 5 Insert the DVD NOTE Only one machine can be sear...

Page 53: ...s on Authentication mode and enter the login user name and password Login user name and Password are both Admin 6 Configure the communication settings Next 7 Change the settings of access point as necessary Next The network is configured NOTE Installation on Windows must be done by a user logged on with administrator privileges If the Welcome to the Found New Hardware Wizard dialog box displays se...

Page 54: ... Network OK key key Restart Network OK key Yes 4 Specify the machine name from the computer or handheld device If a confirmation message appears on the operation panel of the machine select Yes The network between this machine and the handheld device is configured Connecting to Computers or Handheld Devices Unsupported Wi Fi Direct Here we ll explain the procedures for connecting to iOS handheld d...

Page 55: ...K key PushButton Setup OK key 5 Press the push button on the computer or handheld device and select Push Button on the screen of operation panel simultaneously Next The network between this machine and the computer or handheld device is configured IMPORTANT You can connect up to three handheld devices at the same time using Wi Fi Direct setting When the devices that support Wi Fi Direct are connec...

Page 56: ...to go into sleep mode when not in use 1 Display the screen Menu key key Device Common OK key key Timer Setting OK key key Sleep Timer OK key 2 Set the Sleep time 1 Enter the Sleep time 2 Select the OK key Status Sleep Level Set You can set whether sleep mode operates for each function When the machine enters sleep mode the ID card cannot be recognized For more information on Status refer to the fo...

Page 57: ...key key Sleep Level Set OK key key Sleep Level OK key 2 Select the Sleep level key Quick Recovery or Energy Saver OK key When Energy Saver is set next go on to set whether or not to use Energy Saver mode for each function 3 Set the Sleep rule 1 key Status OK key 2 Select the function to be set and select the OK key Card Reader is displayed when the optional Card Authentication Kit is activated 3 k...

Page 58: ...iver This printer driver allows you to take full advantage of the features of the machine Use this driver to create PDF files Printing System XPS Driver This printer driver supports the XPS XML Paper Specification format developed by Microsoft Corporation KPDL mini driver PCL mini driver This is a Microsoft MiniDriver that supports PCL and KPDL There are some restrictions on the machine features a...

Page 59: ...ollowing Custom Install page 2 30 1 Insert the DVD 2 Display the screen 3 Select Express Install NOTE Installation on Windows must be done by a user logged on with administrator privileges If the Welcome to the Found New Hardware Wizard dialog box displays select Cancel If the autorun screen is displayed click Run setup exe If the user account management window appears click Yes 1 Click View Licen...

Page 60: ...RTANT If Wi Fi or Wi Fi Direct is enabled be sure to specify the IP address for the port name Installation may fail if the host name is specified NOTE The machine cannot be detected unless it is on If the computer fails to detect the machine verify that it is connected to the computer via a network or USB cable and that it is turned on and click Reload If the Windows security window appears click ...

Page 61: ...rinter driver installation procedure Custom Install The following procedure is an example for installing the software in Windows 10 using Custom Install 1 Insert the DVD 2 Display the screen 3 Select Custom Install NOTE Installation on Windows must be done by a user logged on with administrator privileges If the Welcome to the Found New Hardware Wizard dialog box displays select Cancel If the auto...

Page 62: ...re to specify the IP address for the port name Installation may fail if the host name is specified NOTE The machine cannot be detected unless it is on If the computer fails to detect the machine verify that it is connected to the computer via a network or USB cable and that it is turned on and click Reload If the desired device does not appear select Add custom device to directly select the device...

Page 63: ... installed 4 Click Install When you click Install a screen asking for your cooperation with data collection will be displayed Select one of the answer choices and click OK NOTE To install Status Monitor on Windows versions preceding Windows 8 it is necessary to install Microsoft NET Framework 4 0 beforehand 2 3 1 ...

Page 64: ... is ready to use appears you can use the software To print a test page click the Print a test page checkbox and select the machine Click Finish to exit the wizard If a system restart message appears restart the computer by following the screen prompts This completes the printer driver installation procedure ...

Page 65: ...ppears restart the computer by following the screen prompts This completes the software uninstallation procedure NOTE Uninstallation on Windows must be done by a user logged on with administrator privileges NOTE In Windows 8 1 click Search in charms and enter Uninstall Product Library in the search box Select Uninstall Product Library in the search list In Windows 7 click Start button on the Windo...

Page 66: ...he printer driver installation If a USB connection is used the machine is automatically recognized and connected If an IP connection is used the settings below are required NOTE Installation on MAC OS must be done by a user logged on with administrator privileges When printing from a Macintosh computer set the machine s emulation to KPDL or KPDL Auto Print Settings page 8 10 If connecting by Bonjo...

Page 67: ...nd then select the driver in Use 3 The selected machine is added 4 Select the printer added newly and click the Options Supplies to select the options equipped with the machine NOTE When using an IP connection click the IP icon for an IP connection and then enter the host name or IP address The number entered in Address will automatically appear in Name Change if needed 1 2 1 2 4 3 3 4 1 2 ...

Page 68: ...etting up the Machine Checking the Counter Checking the Counter Check the number of sheets printed 1 Display the screen Menu key key Counter OK key 2 Check the counter Select the item you want to check and select the OK key ...

Page 69: ...stered login name and password User Authentication and Accounting User Login Job Accounting page 9 1 I want to Function Reference page Restrict the users of the machine User Login page 9 2 Auto Panel Reset page 8 31 ID Card Settings 1 1 The optional Card Authentication Kit is required page 9 11 Prevent another user from handling the documents stored in the machine Custom Box 2 2 The optional SSD i...

Page 70: ...actory default setting for the default user with administrator privileges is shown below Upper case and lower case letters are distinguished case sensitive Login User Name Admin Login Password Admin Setting Description Administ rator General User Device Information The machine s structure can be checked Job Status Displays all device information including print jobs and job log history Document Bo...

Page 71: ...ir current status 2 Configure the function Select a category from the navigation bar on the left of the screen NOTE If the screen There is a problem with this website s security certificate is displayed configure the certificate Embedded Web Server RX User Guide You can also continue the operation without configuring the certificate NOTE To fully access the features of the Embedded Web Server RX p...

Page 72: ... Print the status page to check the machine s IP address and the host name Menu key key Report OK key key Report Print OK key key Status Page OK key Yes 3 Log in with administrator privileges The factory default setting for the default user with administrator privileges is shown below Upper case and lower case letters are distinguished case sensitive Login User Name Admin Login Password Admin 4 Cl...

Page 73: ...ne Embedded Web Server RX 2 Configure the Security Settings From the Security Settings menu select the setting you want to configure NOTE For details on settings related to certificates refer to the following Embedded Web Server RX User Guide ...

Page 74: ...tatus page to check the machine s IP address and the host name Menu key key Report OK key key Report Print OK key key Status Page OK key Yes 3 Log in with administrator privileges The factory default setting for the default user with administrator privileges is shown below Upper case and lower case letters are distinguished case sensitive Login User Name Admin Login Password Admin 4 From the Devic...

Page 75: ...e host name Enter the device information and then click Submit IMPORTANT After changing the setting restart the network or turn the machine OFF and then ON To restart the network interface card click Reset in the Management Settings menu and then click Restart Network in Restart ...

Page 76: ... the size of E mails Item E mail Size Limit in E mail Send Settings The procedure for specifying the SMTP settings is explained below 1 Display the screen Display the SMTP Protocol screen 1 Launch your Web browser 2 In the address or location bar enter the machine s IP address or the host name Print the status page to check the machine s IP address and the host name Menu key key Report OK key key ...

Page 77: ...2 46 Installing and Setting up the Machine Embedded Web Server RX 4 From the Network Settings menu click Protocol 2 Configure the settings Set SMTP E mail TX to On in the Send Protocols 1 2 ...

Page 78: ...2 47 Installing and Setting up the Machine Embedded Web Server RX 3 Display the screen Display the E mail Settings screen From the Function Settings menu click E mail 1 2 ...

Page 79: ... don t need to set the following items when you only enable the function of sending e mail from the machine Set the following items if you want to enable the function of receiving e mail on the machine Embedded Web Server RX User Guide Check Interval Run once now Domain Restriction POP3 User Settings E mail Send Settings E mail Size Limit Enter the maximum size of E mail that can be sent in kiloby...

Page 80: ... IP address and the host name Menu key key Report OK key key Report Print OK key key Status Page OK key Yes 3 From the Document Box menu click Custom Box 4 Click Add 2 Configure the Custom Box 1 Enter the box details Enter the information for the custom box you want to register For details on the fields to populate refer to the following 2 Click Submit NOTE To use Custom Box an optional SSD must b...

Page 81: ...In the address or location bar enter the machine s IP address or the host name Print the status page to check the machine s IP address and the host name Menu key key Report OK key key Report Print OK key key Status Page OK key Yes 3 From the Document Box menu click Custom Box 4 Click the number or name of the Custom Box in which the document is stored 1 3 2 ...

Page 82: ... Setting up the Machine Embedded Web Server RX 2 Print the document 1 Select the document you wish to print Select the checkbox of the document to be printed 2 Click Print 3 Configure settings for printing click Print 1 2 ...

Page 83: ...perations Loading Paper 3 2 Precaution for Loading Paper 3 3 Loading in the Cassettes 3 4 Loading Statement in the Cassettes P 5032DN P 5532DN for inch models 3 8 Loading Paper in the Multi Purpose Tray 3 11 Specifying Paper Size and Media Type 3 15 Paper Stopper 3 18 ...

Page 84: ...Page 1 Multi Purpose Tray page 3 11 2 Cassette 1 page 3 4 3 Cassette 2 page 3 4 4 Cassette 3 page 3 4 5 Cassette 4 page 3 4 6 Cassette 5 page 3 4 NOTE The number of sheets that can be held varies depending on your environment and paper type You should not use inkjet printer paper or any paper with a special surface coating Such paper may cause paper jams or other faults 1 2 3 4 5 6 ...

Page 85: ...y as dampness can be a cause of problems Seal any remaining paper after loading in the multi purpose tray or cassettes back in the paper storage bag If the machine will not be used for a prolonged period protect all paper from humidity by removing it from the cassettes and sealing it in the paper storage bag IMPORTANT If you print onto used paper paper already used for printing do not use paper th...

Page 86: ...Type Setting page 8 9 1 Pull the cassette completely out of the machine Cassette No Sheets Cassettes 1 to 5 500 sheets Plain paper 80 g m2 NOTE A6 can only be used in Cassette 1 of the P 5032DN P 5532DN B6 and Postcard cannot be used in Cassette 1 of the P 4532DN IMPORTANT The cassettes can hold paper with weight between 60 120 g m2 Do not load thick paper that is heavier than 120 g m2 in the cass...

Page 87: ...e Press the paper width adjusting tab and slide the guides to the paper size required Paper sizes are marked on the cassette 2 Adjust the paper length guide to the paper size required Press the paper length adjusting tab and slide the guides to the paper size required NOTE If you are going to use paper that is longer than A4 pull out the paper length guide backwards ...

Page 88: ...w 3 Press the bottom plate down until it locks P 4532DN only 4 Load paper 1 Fan the paper then tap it on a level surface to avoid paper jams or skewed printing 2 Load the paper in the cassette NOTE When the size dial is set to Other the paper size must be set into the machine on the operation panel Specifying Paper Size and Media Type page 3 15 ...

Page 89: ...fan the paper before loading it in the cassette Precaution for Loading Paper page 3 3 Before loading the paper be sure that it is not curled or folded Paper that is curled or folded may cause paper jams Ensure that the loaded paper does not exceed the level indicator see illustration above If paper is loaded without adjusting the paper length guide and paper width guide the paper may skew or becom...

Page 90: ...the cassette size 1 Adjust the position of the paper width guides located on the left and right sides of the cassette Press the paper width adjusting tab and slide the guides to the Letter Legal size Paper sizes are marked on the cassette 2 Adjust the paper length guide to the paper size required Press the paper length adjusting tab and slide the guides to the A6 size NOTE When pulling the cassett...

Page 91: ...cassette IMPORTANT Load the paper with the print side facing down After removing new paper from its packaging fan the paper before loading it in the cassette Precaution for Loading Paper page 3 3 Before loading the paper be sure that it is not curled or folded Paper that is curled or folded may cause paper jams Ensure that the loaded paper does not exceed the level indicator see illustration above...

Page 92: ...the cassette back in 5 Specify the type of paper loaded in the cassette using the operation panel Specifying Paper Size and Media Type page 3 15 NOTE When removing the auxiliary guide hold down the paper length adjusting tab and removing the auxiliary guide ...

Page 93: ...Envelope C5 Envelope 10 Envelope 9 Envelope 6 3 4 Envelope Monarch Youkei 4 Youkei 2 5 sheets OHP film 1 sheet 1 Open the multi purpose tray IMPORTANT If you are using a paper weight of 106 g m2 or more set the media type to Thick and set the weight of the paper you are using Remove each transparency from the top tray as it is printed Leaving transparencies in the top tray may cause a paper jam NO...

Page 94: ...the multi purpose tray size Paper sizes are marked on the multi purpose tray 4 Load paper Insert the paper along the paper width guides into the tray until it stops After removing new paper from its packaging fan the paper before loading it in the multi purpose tray Precaution for Loading Paper page 3 3 ...

Page 95: ... there is just a small amount of paper left over in the multi purpose tray and you want to add more first remove the left over paper from the tray and include it with the new paper before loading the paper back into the tray If there is a gap between the paper and the paper width guides readjust the guides to fit the paper in order to prevent skewed feeding and paper jams Ensure that the loaded pa...

Page 96: ...envelopes orientation and facing will differ depending on the type of envelope Be sure to load it in correctly otherwise printing may be done in the wrong direction or on the wrong face NOTE When you load envelopes in the multi purpose tray select the envelope type by referring to the following Paper Size and Media Type for the Multi Purpose Tray MP Tray Setting or the Bulk Feeder Bulk Feeder Sett...

Page 97: ...Available options are as follows Values Cassette 1 Envelope DL 2 Envelope C5 Executive Letter Legal A4 B5 A5 A5 Landscape A6 2 B6 2 ISO B5 Custom Oufuku Hagaki 2 Oficio II 216 340 mm 16K Statement Statement Landscape 2 Folio Cassette 2 to 5 Envelope Monarch Envelope 10 Envelope DL Envelope C5 Executive Letter Legal A4 B5 A5 B6 Envelope 9 Envelope 6 ISO B5 Custom Oufuku Hagaki 2 Oficio II 216 340 m...

Page 98: ...y 3 Specify the paper size 1 key Other Paper Size OK key 2 Select the paper size and select the OK key If you selected Custom use the procedure below to specify the paper length and width 3 key Custom PaperSize in Cassette 1 to 5 Set OK key key Measurement OK key 4 Select the paper size units and select the OK key 5 key Size Entry Y OK key 6 Enter the paper length and select the OK key 7 key Size ...

Page 99: ...egal A4 B5 A5 A5 Landscape A6 B6 Envelope 9 Envelope 6 ISO B5 Custom Hagaki Cardstock Oufuku hagaki Return postcard Oficio II 216 340 mm 16K Statement Statement Landscape Folio Youkei 2 Youkei 4 Bulk Feeder Envelope Monarch Envelope 10 Envelope DL Envelope C5 Executive Letter A4 B5 A5 A6 B6 Envelope 9 Envelope 6 ISO B5 Custom Hagaki Oufuku Hagaki 16K Statement Youkei 2 Youkei 4 Media Type 1 1 To c...

Page 100: ...3 18 Preparation before Use Paper Stopper Paper Stopper When using paper A4 Letter or larger open the paper stopper shown in the figure ...

Page 101: ...y AirPrint 4 11 Printing by Google Cloud Print 4 11 Printing by Mopria 4 11 Printing with Wi Fi Direct 4 11 Printing Data Saved on the Printer 4 12 Specifying the Job Box from a Computer and Storing the Job 4 12 Printing Documents from Private Print Box 4 13 Printing Document from Stored Job Box 4 15 Printing Document from Quick Copy Box 4 17 Printing Document from Proof and Hold Box 4 19 Job Box ...

Page 102: ...k the Properties button NOTE To print the document from applications install the printer driver on your computer from the supplied DVD Product Library In some environments the current settings are displayed at the bottom of the printer driver When printing the cardstock or envelopes load the cardstock or envelopes in the multi purpose tray before performing the following procedure When you load en...

Page 103: ...is not included in print sizes of the machine such as cardstock or envelopes the paper size needs to be registered To print on the special paper such as thick paper or transparency click Media type menu and select the media type 4 Click OK button to return to the Print dialog box 3 Start printing Click the OK button Printing on Non standard Sized Paper page 4 4 ...

Page 104: ...er size and type in the following Paper Size and Media Type for the Multi Purpose Tray MP Tray Setting or the Bulk Feeder Bulk Feeder Setting page 3 17 NOTE If you loaded a postcard or envelope select Cardstock or Envelope in the Media type menu 1 Click the Basic tab 2 Click the Page Sizes button 3 Click the New button 4 Enter the paper size 5 Enter the name of the paper 6 Click the Save button 7 ...

Page 105: ...or printing the print job is treated as banner printing Follow the steps below to set banner paper in the printer driver 1 Display the screen Click File and select Print in the application 2 Configure the settings 1 Select the machine from the Name menu and click the Properties button 2 Select the Basic tab 3 Click the Page Sizes button 1 2 3 ...

Page 106: ...ger and width of the custom paper size being registered 3 Enter the name of the paper 4 Click the Save button 5 Click the OK button 4 Configure the print paper size 1 Click Print size menu and select the paper size registered in step 3 2 Click the OK button NOTE When banner printing a resolution of 600 dpi is set 1 2 3 4 5 2 1 ...

Page 107: ...4 7 Printing from PC Printing from PC 5 Load paper 1 Open the multi purpose tray and extend the support tray section of the multi purpose tray 2 Load paper ...

Page 108: ...irmation screen appears before each sheet is printed when printing multiple banner sheets IMPORTANT When printing multiple banner sheets set the paper every time printing one sheet and select Continue After pressing Continue support the paper with both hands so that it feeds in correctly After printing starts catch the paper when it is output so that it does not fall When using the inner tray as t...

Page 109: ...ing Imaging tab This tab lets you configure settings related to the quality of the print results Publishing tab This tab lets you create covers and inserts for print jobs and put inserts between sheets of OHP film Job tab This tab lets you configure settings for saving print data from the computer to the machine Regularly used documents and other data can be saved to the machine for easy printing ...

Page 110: ...driver icon of the machine and click the Print Setup menu of the printer driver 3 Select the default settings and click the OK button Canceling Printing from a Computer To cancel a print job executed using the printer driver before the printer begins printing do the following 1 Double click the printer icon displayed on the taskbar at the bottom right of the Windows desktop to display a dialog box...

Page 111: ...uded in Android 4 4 or later products Mopria Print Service needs to be installed and enabled in advance For details on how to use refer to a Web site of Mopria Alliance Printing with Wi Fi Direct Wi Fi Direct is a wireless LAN standard that Wi Fi Alliance has been established This is one of the functions of the wireless LAN without a wireless LAN access point or wireless LAN router between devices...

Page 112: ... Box page 4 13 Printing Document from Stored Job Box page 4 15 Printing Document from Quick Copy Box page 4 17 Printing Document from Proof and Hold Box page 4 19 Specifying the Job Box from a Computer and Storing the Job Use the procedure below to store data in a Job Box 1 Click File and select Print in the application The Print dialog box displays 2 Select the machine from the Name menu 3 Click ...

Page 113: ...the screen 1 Document Box key key Private Stored OK key 2 Select the creator of the document and select the OK key 2 Print the document 1 Select the document to print and Select OK key The file is selected A checkmark will be placed on the right of the selected file Checkmarks will be placed on the right of the all files when All Files is selected When all files are checked all checkmarked files a...

Page 114: ...will be placed on the right of the selected file Checkmarks will be placed on the right of the all files when All Files is selected When all files are checked all checkmarked files are deselected Select the checkmarked file and select Select again to cancel the selection 2 key Delete OK key Yes The document is deleted NOTE If the default screen of the box is set to a Custom Box display the Job Box...

Page 115: ...x key key Private Stored OK key 2 Select the creator of the document and select the OK key 2 Print the document 1 Select the document to print and Select OK key The file is selected A checkmark will be placed on the right of the selected file Checkmarks will be placed on the right of the all files when All Files is selected When all files are checked all checkmarked files are deselected Select the...

Page 116: ...ark will be placed on the right of the selected file Checkmarks will be placed on the right of the all files when All Files is selected When all files are checked all checkmarked files are deselected Select the checkmarked file and select Select again to cancel the selection 2 key Delete OK key Yes The document is deleted NOTE If the default screen of the box is set to a Custom Box display the Job...

Page 117: ...play the screen 1 Document Box key key Quick Copy OK key 2 Select the creator of the document and select the OK key 2 Print the document 1 Select the document to print and Select OK key The file is selected A checkmark will be placed on the right of the selected file Checkmarks will be placed on the right of the all files when All Files is selected When all files are checked all checkmarked files ...

Page 118: ... document to delete and Select OK key The file is selected A checkmark will be placed on the right of the selected file Checkmarks will be placed on the right of the all files when All Files is selected When all files are checked all checkmarked files are deselected Select the checkmarked file and select Select again to cancel the selection 2 key Delete OK key Yes The document is deleted NOTE If t...

Page 119: ...nts You can print the documents stored in the Proof and Hold box The procedure is as follows 1 Display the screen 1 Document Box key key Quick Copy OK key 2 Select the creator of the document and select the OK key 2 Print the document 1 Select the document to print and Select OK key The file is selected A checkmark will be placed on the right of the selected file Checkmarks will be placed on the r...

Page 120: ...he document to delete and Select OK key The file is selected A checkmark will be placed on the right of the selected file Checkmarks will be placed on the right of the all files when All Files is selected When all files are checked all checkmarked files are deselected Select the checkmarked file and select Select again to cancel the selection 2 key Delete OK key Yes The document is deleted NOTE If...

Page 121: ...lue number between 0 and 300 NOTE When 0 is set Quick Copy cannot be used JobRet Deletion This setting specifies that documents such as Private Printing Quick Copying or Proof and Hold Printing saved temporarily in the job box are automatically deleted after they have been saved for a set time Value Off 1 hour 4 hours 1 day 1 week NOTE This function is valid for documents saved after the function ...

Page 122: ...tatus Monitor automatically shuts down after 7 minutes if it is not being used Status Monitor Display The display of the Status Monitor is as follows Quick View State The status of the printer is displayed using icons Detailed information is displayed when the Expand button is clicked Detailed information is displayed by clicking on each icon tab NOTE When you activate Status Monitor check the sta...

Page 123: ...yed Select a job on the job list and it can be canceled using the menu displayed with a right click Paper Tray Status Tab Information is displayed about the paper in the printer and about the amount of paper remaining Toner Status Tab The amount of toner remaining is displayed Status icon Job list ...

Page 124: ...Embedded Web Server RX If the printer is connected to a TCP IP network and has its own IP address use a web browser to access the Embedded Web Server RX to modify or confirm the network settings This menu is not displayed when using USB connection Embedded Web Server RX User Guide Notification This sets the display of the Status Monitor Status Monitor Notification Settings page 4 25 Exit Exits the...

Page 125: ...le event notification If this setting is set to Off then the Status Monitor will not start up even when printing is executed 2 Select an event to use with the text to speech function in Available events 3 Click Sound file Text to Speech column Click the browse button to notify the event by sound file When customizing the message texts to read on the screen aloud enter the texts in the text box NOT...

Page 126: ...s 5 2 What is Document Box 5 3 Using a Custom Box 5 5 Creating a New Custom Box 5 5 Editing and Deleting Custom Box 5 7 Storing Documents 5 7 Printing Documents 5 8 Editing Documents 5 9 Deleting Documents 5 10 Printing Documents Stored in Removable USB Drive 5 11 Removing USB Drive 5 13 ...

Page 127: ...1 While the printer displays Processing select Cancel key The Job Cancel List appears showing the list of current print jobs 2 Cancel a job 1 Select the job to cancel and the OK key 2 Select Yes The job is canceled NOTE Canceling appears on the message display and printing stops after the current page is printed ...

Page 128: ...eatedly Quick Copy Proof and Hold Box page 4 17 page 4 19 Quick Copy feature facilitates additional prints of a document already printed Activating Quick Copy and printing a document using the printer driver allow the print data to be stored in the Job Box When additional copies are required you can reprint the required number of copies from the operation panel By default up to 32 documents can be...

Page 129: ... on the Machine What is Document Box USB Drive Box page 5 11 A USB drive stick can be connected to the USB drive slot on the machine to print a saved file You can print data directly from the USB drive without a PC ...

Page 130: ...eb Server RX User Guide NOTE To use Custom Box an optional SSD must be installed in the machine If user login administration is enabled you can only change the settings by logging in with administrator privileges The factory default login user name and login password are set as shown below Login User Name P 4532DN 4500 P 5032DN 5000 P 5532DN 5500 Login Password P 4532DN 4500 P 5032DN 5000 P 5532DN...

Page 131: ...atory Enter a password of up to 16 characters and select the OK key Reenter the same password for confirmation and select the OK key This can be set if Shared is selected in Permission Box Number Enter the box number by using the numeric keys or using the or key The box number can be from 0001 to 1000 A Custom Box should have a unique number If you enter 0000 the smallest number available will be ...

Page 132: ...o the following Printing System Driver User Guide NOTE If the default screen of the box is set to a Job Box display the Custom Box screen Document Box key Back key key Custom Box OK key NOTE When you have logged in as a user you can only edit a box whose owner is set to that user When you have logged in as administrator you can edit all boxes If a custom box is protected by a password enter the co...

Page 133: ...document was saved select key Print OK key To change the print settings select key Print ChangeSet OK key If Print is selected change the number of copies to print as necessary If Print ChangeSet is selected change the print settings For the features that can be selected refer to the following Printing of the selected document begins NOTE If the default screen of the box is set to a Job Box displa...

Page 134: ...ct the checkmarked file and select Select again to cancel the selection 2 OK key key Move OK key 3 Select the destination box and the OK key The selected document is moved NOTE If the default screen of the box is set to a Job Box display the Custom Box screen Document Box key Back key key Custom Box OK key NOTE If a custom box is protected by a password enter the correct password Select Menu to pe...

Page 135: ...m Box are checked all checkmarked files are deselected Select the checkmarked file and select Select again to cancel the selection 2 OK key key Delete OK key Yes NOTE If the default screen of the box is set to a Job Box display the Custom Box screen Document Box key Back key key Custom Box OK key NOTE If a custom box is protected by a password enter the correct password Select Menu to perform the ...

Page 136: ...saved no further down than the top 3 folder levels including the root folder Plug the USB drive directly into the USB Drive Slot 1 Plug the USB drive Plug the USB drive into the USB Drive Slot 2 Print the document 1 key Print File OK key 2 Select the folder containing the file to be printed and select the OK key The machine will display documents in the top 3 folder levels including the root folde...

Page 137: ...s Stored in Removable USB Drive 4 Change the number of copies duplex printing etc as desired For the features that can be selected refer to the following 5 Select the OK key Printing of the selected file begins USB Drive Printing Documents page 6 3 ...

Page 138: ...ve Follow the steps below to remove the USB drive 1 Display the screen Menu key key USB Drive OK key 2 Select Remove USB Drive key Remove USB Drive OK key 3 Remove the USB drive IMPORTANT Be sure to follow the proper procedure to avoid damaging the data or USB drive ...

Page 139: ...ons Available on the Machine 6 2 Custom Box Printing 6 2 USB Drive Printing Documents 6 3 Functions 6 4 EcoPrint 6 4 Duplex 6 4 Job Finish Notice 6 4 File Name Entry 6 5 Quiet Mode 6 5 Del after Print Delete after Printed 6 5 Encrypted PDF 6 5 TIFF JPEG Size 6 6 XPS FitTo Page 6 6 ...

Page 140: ...ference page Quiet Mode Lower print speed for quiet processing page 6 5 Duplex Print a document on both sides of the paper page 6 4 EcoPrint EcoPrint saves toner when printing page 6 4 File Name Entry Adds a file name page 6 5 Job Finish Notice Sends E mail notice when a job is complete page 6 4 Del after Print Automatically deletes a document from the box once printing is complete page 6 5 ...

Page 141: ... both sides of the paper page 6 4 EcoPrint EcoPrint saves toner when printing page 6 4 File Name Entry Adds a file name page 6 5 JobFinish Notice Sends E mail notice when a job is complete page 6 4 Encrypted PDF Enter the preassigned password to print the PDF data page 6 5 TIFF JPEG Size Select the image size when printing JPEG or TIFF files page 6 6 XPS FitTo Page Reduces or enlarges the image si...

Page 142: ... the function Bind Long Edge Prints the reverse side of a document in the same orientation as the front side Bind Short Edge Prints the reverse side of a document rotated 180 with respect to the front side When the printed pages are bound at the top the reverse side will be in the same orientation as the front side when the pages are turned NOTE PC should be configured in advance so that E mail ca...

Page 143: ...rint speed for quiet processing Select this mode when the running noise is uncomfortable It is possible to set the use of Quiet Mode for each function Value Off On Del after Print Delete after Printed Automatically deletes a document from the box once printing is complete Value Off On Encrypted PDF Enter the preassigned password to print the PDF data Enter the Password and select OK NOTE The proce...

Page 144: ...lution Print Resolution XPS FitTo Page Reduces or enlarges the image size to fit to the selected paper size when printing XPS file Value Off On Item Description Paper Size Fits the image size to the selected paper size Image Resolution Prints at resolution of the actual image Print Resolution Fits the image size to the print resolution ...

Page 145: ...Cancel This chapter explains the following topics Checking Job Status 7 2 Checking Job History 7 3 Sending the Log History 7 4 Device Communication 7 5 Checking the Remaining Amount of Toner and Paper Paper Supplies 7 6 ...

Page 146: ...This setting can also be changed from Embedded Web Server RX Embedded Web Server RX User Guide Item Description Job Name When the job name in Job Name is displayed in a short form select Detail to see the complete job name Select the OK key to return to the previous screen Status Status of job Processing The status before starting to print Pause Pausing print job or error Canceling Canceling the j...

Page 147: ...e extreme right of each job The job has been completed An error has occurred The job has been canceled 3 Check the job history Select the key to view the next screen Select the key to return to the previous screen NOTE Job history is also available by Embedded Web Server RX or NETWORK PRINT MONITOR from the computer Embedded Web Server RX User Guide NETWORK PRINT MONITOR User Guide NOTE You can sh...

Page 148: ...or has occurred Cancel The job has been canceled Job Type Printer Printer job Report Report List USB Data from USB drive Box Job from Document Box Accepted Time Accepted time of job User Name User Name for the executed job If user login administration is disabled appears Printed Pages Number of pages printed Number of copies printed Total number of copies to be printed NOTE If the login user name ...

Page 149: ...eless network function is available on the machine The Wi Fi connection status and network name SSID of the machine appear Wi Fi Direct This function is displayed when the wireless network function is available on the machine Select key PushButton Setup OK key and execute the push button of the device you want to connect to start the connection to the machine Select key Detail Info OK key informat...

Page 150: ...isplay the screen To check the toner status select Toner while the machine is awaiting printing If you select Paper you will return to the paper status screen 2 Check the status The items you can check are described below Toner Status The amount of toner remaining is shown in levels Paper Status You can check the paper size and amount of paper remaining in the paper source The amount of paper rema...

Page 151: ... explains the following topics System Menu 8 2 Menu Settings 8 3 Report 8 4 Paper Settings 8 6 Print Settings 8 10 Network 8 13 Optional Network 8 24 Device Common 8 28 Security 8 34 User Job Account 8 36 Adjust Maint 8 36 Op Functions 8 37 Software 8 37 ...

Page 152: ...e as needed Operation Method page 2 11 NOTE In order to change settings that require administer privileges you must log in with administrator privileges The factory default login user name and login password are set as shown below Login User Name P 4532DN 4500 P 5032DN 5000 P 5532DN 5500 Login Password P 4532DN 4500 P 5032DN 5000 P 5532DN 5500 If function default settings have been changed the Res...

Page 153: ... be set page 8 29 Format SSD Format an optional SSD page 8 29 Format SD Card Format an optional SD SDHC memory card page 8 30 Display Bright Set the brightness of the message display page 8 30 Disp Backlight Set the backlight of the message display page 8 30 Error Handling Select whether to cancel or continue the job when error has occurred page 8 30 Timer Setting Configure settings related to the...

Page 154: ...peration by the machine Same as the computer restart page 8 36 Op Functions You can use the optional applications installed on this machine page 8 37 Software Check the machine s system and engine software versions page 8 37 Item Description Menu Map Prints Menu Map to check the settings of the machine Config List Prints the list of settings of the system menu The settings of this machine can be c...

Page 155: ...ng This function automatically sends the log history to the specified destinations whenever a set number of jobs has been logged Value Off On Off On Jobs Set the number of jobs at which the job history is automatically sent The setting range is 1 to 100 This setting is displayed when Off On is set to On Send History You can also send the log history to the specified destinations manually Destinati...

Page 156: ...j Resets the attribute settings of all media types set in Media Type Set Media Type Set page 8 6 Paper Setup Msg Set whether to display the confirmation screen for the paper setting when a new paper is set for each cassette Value Off On NOTE Cassette 2 to Cassette 5 are displayed when the optional paper feeder is installed MP Tray Bulk Feeder Cassette 1 to 5 Item Description Paper Size Available o...

Page 157: ... DL Envelope C5 Executive Letter A4 B5 A5 A6 B6 Envelope 9 Envelope 6 ISO B5 Custom 16K Statement Youkei 2 Youkei 4 Media Type 1 1 To change to a media type other than Plain Media Type Setting page 8 9 When a paper weight that cannot be loaded in the cassette is set for a media type that media type does not appear Select the media type Values Plain Transparency Preprinted Labels Bond Recycled Vell...

Page 158: ...Hagaki 2 Oficio II 216 340 mm 16K Statement Statement Landscape 2 Folio Cassette 2 to 5 Envelope Monarch Envelope 10 Envelope DL Envelope C5 Executive Letter Legal A4 B5 A5 B6 Envelope 9 Envelope 6 ISO B5 Custom Oufuku Hagaki 2 Oficio II 216 340 mm 16K Statement Folio Youkei 2 Youkei 4 2 P 5032DN P 5532DN inch models only Custom PaperSize 3 3 Appears when Custom is selected in Other Paper Size Reg...

Page 159: ...5 g m Extra Heavy Transparencies Media Type Default Media Type Default Plain Normal 2 Cardstock Heavy 3 Transparency Extra Heavy Color Normal 2 Rough Normal 2 Prepunched Normal 2 Vellum Light Letterhead Normal 2 Labels Heavy 1 Envelop 1 1 The processing speed will be slower than normal Heavy 3 Recycled Normal 2 Thick Heavy 3 Preprinted Normal 2 High Quality Normal 2 Bond Normal 3 Custom 1 8 Normal...

Page 160: ... is possible for priority to be given to that MP tray in the paper feed Values Off The printer driver settings are followed Auto Feed If Auto is selected in the printer driver and there is paper in the MP tray then the paper feed will be from the MP tray Always If there is paper in the MP tray then the paper feed will be from the MP tray regardless of what is set in the printer driver Paper Feed M...

Page 161: ...ne of the internal fonts or a font that is downloaded to the printer memory or stored on SD card or SSD In this menu you can also set the type and pitch for Courier and Letter Gothic Font Type Set the font type Values Internal Option NOTE Option is displayed when the optional SD card or SSD is installed Font ID Set the font ID Courier Courier font thickness can be set Values Regular Dark Letter Go...

Page 162: ...copies Orientation You can select portrait upright or landscape sideways page orientation Value Portrait Landscape LF Action Set the line feed action when the machine receives the line feed code character code 0AH Values LF Only LF and CR Ignore LF CR Action Set the character return action when the machine receives the character return code character code 0DH Values CR Only LF and CR Ignore CR Wid...

Page 163: ...and indicating the end of job data is regarded as one job End of Session The data included in a network session at network connection is regarded as one job UEL The UEL included in the termination of the job data is regarded as one job until it is detected Item Description Host Name Check the host name of the machine Host name can be changed from Embedded Web Server RX Changing Device Information ...

Page 164: ... access point that supports the automatic wireless network setup connection settings can be configured by Quick Setup NOTE If you are connecting to an access point that has WEP enabled select WEP Key Index and select the WEP key index AvailableNetwork Displays access points to which the machine can connect NOTE When Reload is selected the list is reloaded If the access point s security setting use...

Page 165: ...hentication type Value Open WPA2 WPA PSK WPA2 PSK WPA2 WPA EAP WPA2 EAP Encryption Select encryption method The setting values vary depending on the Network Authentication setting Item Description Network Authentication Encryption Open Disable WEP WEP Key Up to 26 characters WEP Key Index 0 to 3 WPA2 WPA PSK Data Encryption AES Auto Preshared Key Up to 64 characters WPA2 PSK Data Encryption AES Pr...

Page 166: ...DHCP is set to On this item is displayed only and cannot be entered Subnet Mask Set the IP subnet mask Value NOTE When DHCP is set to On this item is displayed only and cannot be entered Default Gateway Set the IP gateway address Value NOTE When DHCP is set to On this item is displayed only and cannot be entered DNS Server Set DNS server IPv4 Value Auto DHCP Manual NOTE When Manual is selected you...

Page 167: ...its The groups are separated by colon NOTE This function is displayed when IPv6 Setting is set to On To enter Default Gateway set RA Stateless to Off RA Stateless Select whether to use RA Stateless Value Off On NOTE This function is displayed when IPv6 Setting is set to On Selecting On displays IP address in IP Address 1 to 5 after restarting the network DHCPv6 Settings Select whether to use the D...

Page 168: ...lf 10BASE Full 100BASE Half 100BASE Full 1000BASE T IMPORTANT After changing the setting restart the network or turn the machine OFF and then ON Item Description Bonjour Off On Select whether to use Bonjour 1 Value Off On Available Net Wi Fi Direct 2 Set whether to enable this function for each network Value Disable Enable NOTE This function is displayed when Off On is set to On Wi Fi 2 Wired Netw...

Page 169: ...played when Off On is set to On Wi Fi 2 Wired Network FTP Server Off On Select whether to receive documents using FTP 1 Value Off On Available Net Wi Fi Direct 2 Set whether to enable this function for each network Value Disable Enable NOTE This function is displayed when Off On is set to On Wi Fi 2 Wired Network SNMP Off On Select whether to communicate using SNMP 1 Value Off On Available Net Wi ...

Page 170: ... each network Value Disable Enable NOTE This function is displayed when Off On is set to On Wi Fi 2 Wired Network IPP Off On Selects whether to receive documents using IPP To use the IPP protocol select Not Secure IPP IPPS on IPP Security under Security Settings from the Embedded Web Server RX 1 Value Off On Port Number Specifies the port number used The default port number is 631 1 Value 1 to 327...

Page 171: ... is displayed when Off On is set to On Wi Fi 2 Wired Network HTTP Off On Select whether to communicate using HTTP 1 Value Off On Available Net Wi Fi Direct 2 Set whether to enable this function for each network Value Disable Enable NOTE This function is displayed when Off On is set to On Wi Fi 2 Wired Network HTTPS Off On Select whether to communicate using HTTPS 1 3 Value Off On Available Net Wi ...

Page 172: ...is function for each network Value Disable Enable NOTE This function is displayed when Off On is set to On Wi Fi 2 Wired Network WSD PRINT Off On Set whether to use our proprietary web services WIA driver TWAIN driver and Network FAX driver use this Enhanced WSD web service 1 Value Off On Available Net Wi Fi Direct 2 Set whether to enable this function for each network Value Disable Enable NOTE Th...

Page 173: ...rk Value Disable Enable NOTE This function is displayed when Off On is set to On Wi Fi 2 Wired Network REST over SSL Off On Select whether to use REST secured by SSL 1 3 Value Off On NOTE This function is displayed when Off On is set to On When selecting On it also requires a certificate for SSL the default certificate is the self certificate of the machine Embedded Web Server RX User Guide Port N...

Page 174: ...g the setting restart the network or turn the machine OFF and then ON NOTE This function is displayed when the optional Network Interface Kit IB 50 or Wireless Network Interface Kit IB 51 or IB 36 is installed Item Description Primary Network Specify the network to be used for the send function the network authentication and connecting to external address book Value Wi Fi Wired Network Optional Ne...

Page 175: ... Quick Setup AvailableNetwork Displays access points to which the machine can connect Push Button If the access point supports the push button method wireless settings can be configured using the push button This setting executes push button and the connection is started by pressing the push button on the access point NOTE The push button method supports only the WPS PIN Device Starts connection u...

Page 176: ...e To select other options open the device home page from a computer Value Open Shared WPA PSK 1 WPA2 PSK 1 Encryption Select encryption settings The setting values vary depending on the Netwk Authentic setting Data Encryption Set the encryption method When Netwk Authentic is set to Open or Shared Value Disable WEP When Netwk Authentic is set to WPA PSK or WPA2 PSK Value TKIP 2 AES Auto 2 WEP Key R...

Page 177: ...ceive documents using AppleTalk 1 Value Off On IPSec Select whether to use IPSec Value Off On LAN Interface Select the LAN Interface type 1 NOTE Value Auto 10BASE Half 10BASE Full 100BASE Half 100BASE Full 1000BASE T This function is displayed when the optional Network Interface Kit is installed 1 The setting will be changed after restarting the device or network MACAddressFilter Select whether to...

Page 178: ... 2000 to 2037 Month 01 to 12 Day 01 to 31 Setting Date and Time page 2 15 NOTE If you change the date while using the trial version of an application you will no longer be able to use the application Time Set the date and time for the location where you use the machine Value Hour 00 to 23 Minute 00 to 59 Second 00 to 59 Setting Date and Time page 2 15 NOTE If you change the time while using the tr...

Page 179: ...ormally completed Value Off On Ready Emit a sound when the warm up is completed Value Off On Warning Emit a sound when errors occur Value Off On Keyboard Confirm Emit a sound when a key on the optional USB keyboard is selected Value Off On NOTE This function will not be displayed when the optional SSD is installed Item Description RAM Disk Setting A RAM disk can be created and its size can be set ...

Page 180: ... Backlight Set the backlight of the message display Value On Off Touched Item Description DuplexPaperError Select what to do when duplex printing is not possible for the selected paper size and media type Value 1 sided Printed in 1 sided Display Error Message to cancel printing is displayed Paper Mismatch Select what to do when the selected paper size or type does not match paper size or type load...

Page 181: ... Energy Saver mode to reduce power consumption even more than Quick Recovery mode Value Quick Recovery Energy Saver NOTE When the optional Network Interface Kit is installed this is not displayed Status Set whether to use the Energy Saver mode for the following functions individually Card Reader 1 Application Value Off On NOTE When the machine enters Energy Saver the ID card cannot be recognized S...

Page 182: ...g processing stops to wait for the next step to be taken by the user In the Auto Error Clear mode automatically clear the error after a set amount of time elapses Value Off On Err Clear Timer If you select On for Auto Error Clear set the amount of time to wait before automatically clearing errors Value 5 to 495 seconds in 5 second increments NOTE This function is displayed when Auto Err Clear is s...

Page 183: ...ce Germany UK English Item Description Off On Use Bluetooth Keyboard Value Off On Search Device Select the keyboard to be used Item Description Low Toner Alert Set the amount of remaining toner to notify the administrator when to order a toner when the toner is running low Value Off On Toner Level Set the toner level for notification of low toner The setting range is 5 to 100 in 5 increments Displ...

Page 184: ...ption SSL Select the SSL server settings Value Off On Off On Item Description USB Host This locks and protects the USB port USB host Value Unblock Block USB Device This locks and protects the USB interface connector USB Device Value Unblock Block Option I F This locks and protects the optional interface slots Value Unblock Block Parallel I F This blocks and protects the parallel interface Value Un...

Page 185: ...d and the Data Security Function is active Input of the security password is required to change security function settings The initial setting for the Security Password is 000000 Security Passwd Customize the security password so that only the administrator can use the Data Encryption Overwrite Enter a password that uses six to 16 alphanumeric characters and symbols You will need to enter the pass...

Page 186: ... settings to Unblock I F Block Set page 8 34 Do not turn off the main power switch while sanitizing the data If the main power is turned off during data erasing erasing will be executed automatically when the power is restored however complete erasure cannot be guaranteed Run Immediately Data Sanitization will be performed Schedule Completely erase address and image data saved in the device at the...

Page 187: ...y unstable operation by the machine Same as the computer restart Service Setting Settings for machine maintenance and inspection This menu is primarily used by service technicians to perform maintenance Item Description Op Functions You can use the optional applications installed on this machine Optional Function page 11 7 Item Description Software Check the machine s system and engine software ve...

Page 188: ...ork User Property 9 10 ID Card Settings 9 11 PIN Login Settings 9 12 Using User Login Administration 9 13 Login Logout 9 13 Overview of Job Accounting 9 14 Enabling Job Accounting 9 15 Job Accounting Access 9 16 Setting an Account 9 17 Adding an Account 9 17 Restricting the Use of the Machine 9 18 Editing an Account 9 19 Deleting an Account 9 20 Job Accounting for Printing 9 21 Configuring Job Acc...

Page 189: ...ator The security levels can be modified only by the Machine Administrator To manage the job account from PC In addition to the above settings the following are necessary to manage the job account from PC To Manage the Users to Print from PCs Printer driver settings are necessary to manage the users that print on the machine from PCs UserA 1 Enable User Login Administration page 9 3 2 Set the user...

Page 190: ...ain has not been set select the number where is displayed and select Menu Select Edit and select the OK key then enter the domain name in 256 characters or less Select the OK key and the domain will be registered To edit or delete a domain name that has already been registered select that domain name and select Menu 5 When selecting Ext as the server type select key Port OK key NOTE If the login u...

Page 191: ...user name and password are rejected check the following settings Network Authentication setting of the machine User property of the Authentication Server Date and time setting of the machine and the Authentication Server If you cannot login because of the setting of the machine login with any administrator registered in the local user list and correct the settings ...

Page 192: ...dministrator rights and administrator privileges is already stored Each user s properties are Machine Administrator User Name DeviceAdmin Login User Name P 4532DN 4500 P 5032DN 5000 P 5532DN 5500 Login Password P 4532DN 4500 P 5032DN 5000 P 5532DN 5500 Access Level Machine Administrator Administrator User Name Admin Login User Name Admin Login Password Admin Access Level Administrator Upper case a...

Page 193: ...login user name and login password are set as shown below Login User Name P 4532DN 4500 P 5032DN 5000 P 5532DN 5500 Login Password P 4532DN 4500 P 5032DN 5000 P 5532DN 5500 NOTE If the login user name entry screen appears during operations enter a login user name and password and select Login For this you need to login with administrator privileges The factory default login user name and login pas...

Page 194: ...Setting User Login Administration 3 Select the OK key The user information is changed Deleting a user To delete a user use aQrate NOTE When the logged in user does not have administrator authority only the information of that user can be changed aQrate Install Manual ...

Page 195: ...b If this option is selected the user does not have to type the name and password for each print job Prompt for name A screen for entering the user name and password will be displayed when attempting a printing The user name and password must be entered each time a printing is attempted Prompt for name and validate A screen for entering the user name and password will be displayed when attempting ...

Page 196: ... User Authentication and Accounting User Login Job Accounting Setting User Login Administration 3 Click OK NOTE For other settings of job accounting refer to the following Printing System Driver User Guide ...

Page 197: ...ogin Administration page 9 3 Setting to obtain network user information is performed from the operation panel The details of the information to be obtained should be set with Embedded Web Server RX Embedded Web Server RX User Guide NOTE If the login user name entry screen appears during operations enter a login user name and password and select Login For this you need to login with administrator p...

Page 198: ... name entry screen appears during operations enter a login user name and password and select Login For this you need to login with administrator privileges The factory default login user name and login password are set as shown below Login User Name P 4532DN 4500 P 5032DN 5000 P 5532DN 5500 Login Password P 4532DN 4500 P 5032DN 5000 P 5532DN 5500 Item Descriptions Key Login When ID card authentica...

Page 199: ...thentication must be selected for the authentication method and the server type is set to Ext in Network Authentication Enabling User Login Administration page 9 3 NOTE If the login user name entry screen appears during operations enter a login user name and password and select Login For this you need to login with administrator privileges The factory default login user name and login password are...

Page 200: ...login administration is enabled the login user name and login password entry screen appears each time you use this machine Use the procedure below to login and logout Login If the login user name entry screen appears during operations log in by referring to the following Login page 2 13 Logout When the operations are complete select the Logout key to return to the login user name and login passwor...

Page 201: ...heets Used on Jobs Printed from a PC To manage the number of jobs to be printed from the PC on the network you need to configure settings by using the printer driver on the PC 100 400 200 A 00000001 1 Enable job accounting Refer to page 9 15 3 Enter the assigned account ID when performing the job Refer to page 9 13 4 Count the number of pages printed 2 Setting an account Refer to page 9 17 A 00000...

Page 202: ...n appears during operations enter a login user name and password and select Login For this you need to login with administrator privileges The factory default login user name and login password are set as shown below Login User Name P 4532DN 4500 P 5032DN 5000 P 5532DN 5500 Login Password P 4532DN 4500 P 5032DN 5000 P 5532DN 5500 NOTE To disable job accounting select Off When the display returns t...

Page 203: ...re the settings key AccountingAccess OK key key Local or Network OK key NOTE If the login user name entry screen appears during operations enter a login user name and password and select Login For this you need to login with administrator privileges The factory default login user name and login password are set as shown below Login User Name P 4532DN 4500 P 5032DN 5000 P 5532DN 5500 Login Password...

Page 204: ... Add 2 Enter the account ID Enter the account name OK key A new account is added on the account list NOTE If the login user name entry screen appears during operations enter a login user name and password and select Login For this you need to login with administrator privileges The factory default login user name and login password are set as shown below Login User Name P 4532DN 4500 P 5032DN 5000...

Page 205: ...ccount or the number of sheets available Restriction Items Applying Restriction Restriction can be applied in the following modes Item Descriptions Print Restrict Limits the total number of sheets used for printing Item Descriptions Off No restriction is applied Counter Limit Restricts the print counter in one page increments up to 9 999 999 copies Reject Usage Restriction is applied ...

Page 206: ...ge and select the OK key 4 Refer to step 2 of Adding an Account and Restricting the Use of the Machine to change account information 5 Select the OK key The account information is changed NOTE If the login user name entry screen appears during operations enter a login user name and password and select Login For this you need to login with administrator privileges The factory default login user nam...

Page 207: ...an account 1 Select the account you want to delete and OK key 2 key Delete OK key Yes The account is deleted NOTE If the login user name entry screen appears during operations enter a login user name and password and select Login For this you need to login with administrator privileges The factory default login user name and login password are set as shown below Login User Name P 4532DN 4500 P 503...

Page 208: ... elements as they appear in Windows 10 1 Display the screen 1 Click Start button on the Windows and then select Windows System Control Panel and View devices and printers 2 Right click the printer driver icon of the machine and click the Printer properties menu of the printer driver 3 Click Administrator on the Device Settings tab 2 Configure the settings 1 Select Job accounting on the Job Account...

Page 209: ... attempting a printing The Account ID stored in the Account ID list needs to be entered The Account ID must be entered each time a printing is attempted Display account ID list The Account ID list is displayed when printing The Account ID to be used needs to be selected from the list Validate user name computer or prompt for account ID When printing the Windows user name is searched in the Login u...

Page 210: ...er Job Account OK key key Job Account Set OK key key Apply Limit OK key For details on each function see the table below Item Description Apply Limit This specifies how the machine behaves when the counter has reached the limit of restriction The table below describes the action taken Value Immediately Job stops when the counter reaches its limit Subsequently Printing of the job continues but the ...

Page 211: ... by account When checking Each Job Accounting select the account for which you want to check the count Types of the counts are as follows Item Descriptions Printed Pages Displays the total number of pages used You can also use by Duplex and by Combine to check the number of pages used Total Displays the total number of pages used Combine None Displays the number of sheets used for printing without...

Page 212: ...1 Menu key key User Job Account OK key 2 key Job Account Set OK key key Account Local OK key 3 Print the report key Account Report OK key Yes Accounting report is printed NOTE If the login user name entry screen appears during operations enter a login user name and password and select Login For this you need to login with administrator privileges The factory default login user name and login passw...

Page 213: ...ey When the screen to enter the login user name and password appears If user login administration is enabled the screen to enter the login user name and password appears Enter a login user name and password to login 2 Proceed to complete the rest of the steps Logout When the operations are complete select the Logout key to return to the account ID entry screen NOTE If you entered a wrong character...

Page 214: ...enu key key User Job Account OK key 2 Configure the settings key Unknown ID Job OK key key Reject or Permit OK key Item Descriptions Permit The job is permitted to be printed Reject The job is rejected not printed NOTE If the login user name entry screen appears during operations enter a login user name and password and select Login For this you need to login with administrator privileges The fact...

Page 215: ...explains the following topics Regular Maintenance 10 2 Cleaning 10 2 Toner Container Replacement 10 4 Waste Toner Box Replacement 10 9 Troubleshooting 10 11 Solving Malfunctions 10 11 Responding to Messages 10 15 Clearing Paper Jams 10 24 ...

Page 216: ...oting Regular Maintenance Regular Maintenance Cleaning Clean the machine regularly to ensure optimum printing quality Registration Roller 1 2 CAUTION For safety always unplug the power cord before cleaning the machine ...

Page 217: ... dirt away from the registration roller metal 4 Vents Use a lint free cloth to clean dust and dirt away from the vents IMPORTANT Be careful not to touch the black transfer roller and brown transfer belt during cleaning as this may adversely affect print quality Transfer roller Black ...

Page 218: ...ica model 21 000 images P 5532DN except for North America and Latin America model 25 000 images NOTE The average number of pages that can be printed by the toner containers included with the machine are as follows P 4532DN 6 000 images P 5032DN 8 000 images P 5532DN 10 000 images To maintain quality we recommend using genuine own brand toner containers which must pass numerous quality inspections ...

Page 219: ...10 5 Troubleshooting Regular Maintenance Replacing the Toner Container 1 2 ...

Page 220: ...10 6 Troubleshooting Regular Maintenance 3 4 NOTE When removing the toner container from the machine lift up the right hand side first ...

Page 221: ...10 7 Troubleshooting Regular Maintenance 5 6 7 IMPORTANT Do not touch the points shown below ...

Page 222: ...ay does not close check that the new toner container is installed correctly in step 6 Return the exhausted toner container to your dealer or service representative The collected toner container will be recycled or disposed in accordance with the relevant regulations ...

Page 223: ...gular Maintenance Waste Toner Box Replacement When the waste toner box becomes full immediately replace the waste toner box 1 2 3 CAUTION Do not attempt to incinerate parts which contain toner Dangerous sparks may cause burns ...

Page 224: ...ooting Regular Maintenance 4 5 NOTE Return the exhausted waste toner box to your dealer or service representative The collected waste toner box will be recycled or disposed in accordance with the relevant regulations ...

Page 225: ... does not start Is the Auto Panel Reset time short Set the Auto Panel Reset time to 30 seconds or more page 8 31 The screen does not respond when the power switch is turned on Check the power cord Connect both ends of the power cord securely Blank sheets are ejected Check that the settings of the application software Paper often jams Is the paper loaded correctly Load the paper correctly page 3 2 ...

Page 226: ...connected Connect the correct USB cable and network cable securely page 2 8 Cannot print with USB drive USB drive not recognized Is the USB host blocked Select Unblock in the USB host settings page 8 34 Check that the USB drive is securely plugged into the machine While Auto IP is already set to On the IP address is not assigned automatically Is a value other than 0 0 0 0 entered for the link loca...

Page 227: ...e density Select appropriate density level page 8 12 Select the Menu Adjust Maint Service Setting Drum OK OK Select the Menu Adjust Maint Service Setting MC OK OK and increase the adjustment value Increase the adjustment value 1 level at a time from the current value If there is no improvement after the value is increased by 1 level increase by 1 level again If there is still no improvement return...

Page 228: ...just Maint Service Setting Altitude Adj 2001 3000m or 3001 3500m and select OK OK Dirt on the top edge or back of the paper Is the interior of the machine dirty Clean the interior of the machine page 10 2 Part of the image is periodically faint or shows white lines Select the Menu Adjust Maint Service Setting Drum OK OK The previous image remains and lightly printed Make sure the paper type settin...

Page 229: ...job externally The job is canceled Select OK Add paper in BulkFee The paper has run out in the paper source displayed Supply paper according to the paper source displayed optional Bulk Paper Feeder Add paper in cassette Is the indicated cassette out of paper The paper has run out in the paper source displayed Supply paper according to the paper source displayed paper cassettes MP tray or optional ...

Page 230: ...g an access point after waiting for a while Cannot duplex print on this paper 1 Did you select a paper size type that cannot be duplex printed Select Alt to select the available paper Select Continue to print without using Duplex function Select Cancel to cancel the job Cannot execute this job Restricted by Authentication settings This job is canceled because it is restricted by Group Authenticati...

Page 231: ...n the power switch off and on Press the power switch to turn off and then press it again to turn on If this message still remains press the power switch to turn off and contact your service representative Message Checkpoints Corrective Actions Reference Page Failed to get the network user information An error occurred when obtaining user information after the authentication Log in again File was d...

Page 232: ...cally after a set amount of time elapses For details on Auto Error Clear refer to the following Auto Err Clear page 8 32 Message Checkpoints Corrective Actions Reference Page Job Accounting restriction exceeded Press OK Is the acceptable printing count restricted by Job Accounting exceeded The printing count exceeded the acceptable count restricted by Job Accounting Cannot print any more This job ...

Page 233: ...he paper size loaded in the specified paper source No paper in the Bulk Feeder matches the print data Set paper in the MP tray Press Continue to resume printing If you want to print from a different paper source press Alt to display Alternative and you can change the source for paper feeding You can abandon printing by pressing Cancel Load paper in cassette paper size paper type Does the selected ...

Page 234: ...cannot be processed completely Press Cancel to cancel the job The machine may reproduce the same originals by arranging the following settings Select On of RAM Disk Setting in System Menu and then decrease the RAM disk size Select Printer Priority of Optional Memory in System Menu NOTE Before changing the RAM Disk Setting or Optional Memory setting contact your administrator page 11 3 Message Chec...

Page 235: ...tive Actions Reference Page RAM disk error Press OK An error has occurred on the RAM disk Job is canceled Select the OK key The possible error codes and their descriptions are as follows 04 Insufficient space on the RAM disk If the optional RAM dis is installed increase the RAM disk size by changing RAM Disk Setting in System Menu Refreshing drum Please wait The machine is under the adjustment to ...

Page 236: ...llowed connections would be exceeded Are three handheld devices connected simultaneously Cancel a connection to a portable device that is not being used or set the machine s auto disconnect time to break portable device connections page 7 5 The file name already exists You cannot copy Copying is not possible because data with the same file name exists at the destination Delete the data with the sa...

Page 237: ...regional specification match the machine s Install the specified toner container USB drive error Press OK An error occurred in the USB drive The job stopped Select the OK key The error cord is as follows 01 The amount of data that can be saved at once has been exceeded Turn the power OFF ON If the error still occurs the USB drive is not compatible with the machine Use the USB drive formatted by th...

Page 238: ...ge will be cleared The machine resumes with the page that was printing when the jam occurred 1 Shows the location of a paper jam 2 Displays the Help screen NOTE For details on Help Screen refer to the following Help Screen page 2 12 Paper Jam Location Indicator Paper Jam Location Reference Page A Multi Purpose Tray page 10 25 B Cassettes 1 to 5 page 10 26 C Duplex Unit page 10 27 D Inside the Mach...

Page 239: ... tears during removal be sure to remove any loose scraps of paper from inside the machine Scraps of paper left in the machine could cause subsequent jamming Multi Purpose Tray 1 2 CAUTION The fixing unit is extremely hot Take sufficient care when working in this area as there is a danger of getting burned ...

Page 240: ...10 26 Troubleshooting Troubleshooting Cassettes 1 to 5 Procedures for handling a paper jam in Cassettes 1 to 5 are all the same This section explains procedures using Cassette 1 as an example 1 2 ...

Page 241: ...10 27 Troubleshooting Troubleshooting Duplex Unit 1 2 3 ...

Page 242: ...de the Machine 1 2 3 If the jammed paper appears to be pinched by rollers pull it along the normal running direction of the paper If you cannot find a paper jam try checking inside the rear of the printer Inner Tray Inside Rear Cover page 10 29 ...

Page 243: ...10 29 Troubleshooting Troubleshooting 4 Inner Tray Inside Rear Cover 1 2 ...

Page 244: ... Troubleshooting 3 If you cannot find a paper jam try checking inside the rear of the machine 4 CAUTION The fixing unit is extremely hot Take sufficient care when working in this area as there is a danger of getting burned ...

Page 245: ...10 31 Troubleshooting Troubleshooting Bulk Feeder 1 2 3 ...

Page 246: ...10 32 Troubleshooting Troubleshooting 4 Duplex unit when Bulk Feeder is installed 1 2 3 ...

Page 247: ...10 33 Troubleshooting Troubleshooting 4 5 6 ...

Page 248: ...lecting Type of Characters 11 10 Characters That Can be Entered Using the Numeric Keys 11 10 Entering Symbols 11 11 Entering Characters 11 11 Paper 11 13 Basic Paper Specifications 11 13 Choosing the Appropriate Paper 11 14 Special Paper 11 17 Specifications 11 21 Machine 11 21 Printer Functions 11 23 Paper Feeder 500 sheet Option 11 24 Bulk Paper Feeder 2000 sheet Option 11 24 Glossary 11 25 ...

Page 249: ...following optional equipment is available for the machine 2 PF3110 1 Card Authentication Kit B 4 Expansion Memory 7 IB 50 8 IB 51 6 HD 6 HD 7 5 SD Memory Card SDHC Memory Card Software option 13 UG 33 14 USB Keyboard 10 PT 320 12 PF 3100 11 IB 36 9 Parallel Interface Kit IB 32B 3 CA 3100 ...

Page 250: ...me as the standard cassettes Loading in the Cassettes page 3 4 3 CA 3100 Castor kit If you are attaching Paper Feeder 500 sheet x1 to the printer and installing it on the floor you can use the castor kit to maintain the machine s stability 4 Expansion Memory The machine can perform the more multiple jobs simultaneously by adding more memories You can increase the machine s memory up to 2 560 MB by...

Page 251: ...mory Card Once inserted in the machine s slot the contents of the SD SDHC memory card can be read from the operation panel or automatically when you power on or reset the machine Installing and Formatting the SD SDHC Memory Card To use an unused SD SDHC memory card you must first use the machine to format the SD SDHC memory card 1 Turn off the machine and disconnect the power cord and interface ca...

Page 252: ...ment Box functions What is Document Box page 5 3 The security function can be used by installing the SSD Data Security page 8 35 Data Encryption Overwrite OPERATION GUIDE 7 IB 50 Network Interface Kit The Network Interface Kit provides a high speed connection for the Gigabit per second interface Settings are possible for a variety of OS and network protocols IB 50 User s Manual 8 IB 51 Wireless Ne...

Page 253: ...supports the wireless LAN specifications IEEE802 11n Max 65 Mbps and 11 g b In addition network printing is possible without using the wireless LAN router because Wi Fi Direct is supported 12 PF 3100 Bulk Paper Feeder Holds approximately 2 000 sheets of 76 to 216 mm 148 to 305 mm size paper This bulk paper feeder can be attached to the front of the printer after the MP tray has been removed 13 UG ...

Page 254: ...ial basis for a limited time ID Card Card Authentication Kit 1 NOTE Restrictions such as the number of times the application can be used during the trial period differ depending on the application If you change the date time while using the trial version of an application you will no longer be able to use the application NOTE If the login user name entry screen appears during operations enter a lo...

Page 255: ...ous screen The table below lists the item you can view Extend the trial period key Date of Trial Extend Yes The trial period is extended NOTE If the login user name entry screen appears during operations enter a login user name and password and select Login For this you need to login with administrator privileges The factory default login user name and login password are set as shown below Login U...

Page 256: ...om the character list 3 Numeric keys Select to enter characters and symbols 4 Clear key Select to delete characters 5 OK key Select to finalize entry and return to the screen before the entry To enter a symbol select to confirm the selected symbol 6 Right Select key Select to select the type of characters you want to enter When Text is displayed 7 Left Select key 8 Cursor Characters are entered at...

Page 257: ... key changes the character in the order from left to right _ 1 Repeats from the first character on the left 1 During number entry a b c A B C 2 Repeats from the first character on the left 2 During number entry d e f D E F 3 Repeats from the first character on the left 3 During number entry g h i G H I 4 Repeats from the first character on the left 4 During number entry j k l J K L 5 Repeats from ...

Page 258: ...e 7 key three times r is entered 2 Select the key r changes to R w x y z W X Y Z 9 Repeats from the first character on the left 9 During number entry _ space 0 Repeats from the first character on the left 0 During number entry Select to change the character in the cursor position between upper case and lower case or During number entry Keys Characters Each press of a key changes the character in t...

Page 259: ...y Displays the symbol list 5 Select the or key to move the cursor and select 6 Select the OK key is entered 7 Select the 3 key four times D is entered 8 Select the key Account Name Text ABC R Symbols Text _ ª Symbols Text _ ª Account Name Text ABC R Account Name Text ABC R D Account Name Text ABC R D ...

Page 260: ...ted by the quality of paper Poor quality paper may result in unsatisfactory output Basic Paper Specifications The following table lists the specifications of paper that is supported with this machine Refer to the subsequent sections for further details We are not responsible for the problems occurred from the use of paper that does not conform to our specifications Criteria Specifications Weight C...

Page 261: ...Those types of paper may produce harmful fumes from the heat of printing and may damage the drum Be sure to use the standard paper that contains at least 80 pulp i e not more than 20 of the total paper content consists of cotton or other fibers Supported Paper Sizes Paper of the following sizes is supported by the machine Measurements in the table take into account a 0 7 mm dimensional accuracy fo...

Page 262: ...ng on the relative humidity in the room High relative humidity causes paper to become damp making the edges expand so it appears wavy Low relative humidity causes paper to lose moisture making the edges tighten and weakening print contrast Wavy or tight edges may cause the paper to slip when it is supplied Try to keep the moisture content between 4 to 6 To maintain the right level of moisture cont...

Page 263: ...ess Paper whiteness affects print contrast Use whiter paper for sharper brighter copies Quality Machine problems may occur if sheet sizes are not uniform or if corners are not square edges are rough sheets are uncut or edges or corners are crushed In order to prevent these problems be especially careful when you cut the paper yourself Packaging Choose paper that is properly packaged and stacked in...

Page 264: ... Thus special paper is more likely than regular paper to cause printing problems Before purchasing special paper in volume try testing a sample to ensure the print quality is satisfactory General precautions when printing onto special paper are given below Note that we are not responsible for any harm to the user or damage to the machine caused by moisture or specifications of special paper Select...

Page 265: ...d by the force applied in the machine The carrier sheet bears the top sheet until the label is used This composition of labels may cause more problems The label surface must be covered completely with the top sheet Gaps between labels may cause peeling of labels resulting in a serious failure Some label paper has large margins on the top sheet When using such paper do not peel these margins from t...

Page 266: ...hus keep the package sealed until you are ready to use them Keep the following points in mind Do not use envelopes with exposed adhesive In addition do not use the type of envelope in which the adhesive is exposed after the top layer is peeled off Serious damage may be caused if the paper covering the adhesive comes off in the machine Do not use envelopes with certain special features For example ...

Page 267: ...ations Basic Paper Specifications page 11 13 The colored ink must be able to withstand the heat of printing It must be resistant to silicone oil as well Do not use paper with a treated surface such as glossy paper used for calendars Recycled Paper Recycled paper must conform to the specifications however its whiteness may be considered separately Basic Paper Specifications page 11 13 NOTE Before p...

Page 268: ...cutive Oficio II Folio 216 340 mm 16K B5 ISO Envelope DL 1 Envelope C5 Oufuku Hagaki 1 Custom P 4532DN 140 210 to 216 356 mm P 5032DN P 5532DN 105 148 to 216 356 mm 1 P 5032DN P 5532DN inch models only Multi Purpose Tray A4 A5 A5 Landscape A6 B5 B6 Folio 216 340 mm Letter Legal Statement Statement Landscape Executive Oficio II 16K B5 ISO Envelope 10 Envelope 9 Envelope 6 3 4 Envelope Monarch Envel...

Page 269: ...14 97 16 16 12 61 380 410 320 mm Weight without toner container P 4532DN Approx 31 1 lb Approx 14 1 kg P 5032DN P 5532DN Approx 33 8 lb Approx 15 3 kg Space Required W D Using multi purpose tray 14 97 23 36 380 613 mm Power Source P 4532DN 230 V Specification Model 220 240 V 50 60 Hz 5 4 A P 5032DN P 5532DN 230 V Specification Model 220 240 V 50 60 Hz 5 6 A The power consumption of the product in ...

Page 270: ...heets min Statement 29 sheets min Statement Landscape 84 sheets min A6 29 sheets min First Print Time A4 feed from Cassette P 4532DN 5 3 seconds or less P 5032DN 5 4 seconds or less P 5532DN 4 5 seconds or less Resolution Fast1200 Fine1200 600 dpi Operating System Windows 7 Windows 8 1 Windows 10 Windows Server 2008 R2 Windows Server 2012 R2 Windows Server 2016 Windows Server 2019 Mac OS 10 9 or l...

Page 271: ...olour Prepunched Letterhead Letter High Quality Custom 1 to 8 Dimensions W D H 14 97 16 16 4 77 380 410 121 mm Weight 8 4 lbs or less 3 8 kg or less Item Description Paper size Envelope Monarch Envelope 10 Envelope DL Envelope C5 Executive Letter A4 B5 A5 A6 B6 Envelope 9 Envelope 6 ISO B5 Custom Hagaki Oufuku Hagaki 16K Statement Youkei 2 and Youkei 4 Paper type Plain Transparency Preprinted Labe...

Page 272: ...ecific period In Sleep mode power consumption is kept to a minimum Bonjour Bonjour also known as zero configuration networking is a service that automatically detects computers devices and services on an IP network Bonjour because an industry standard IP protocol is used allows devices to automatically recognize each other without an IP address being specified or DNS server being set Bonjour also ...

Page 273: ...es operation of PCL6 KPDL3 PostScript 3 compatible FTP File Transfer Protocol A protocol to transfer files on the TCP IP network whether the Internet or an intranet Along with HTTP and SMTP POP FTP is now frequently used on the Internet Grayscale A computer color expression Displayed images of this sort are typically composed of shades of gray varying from black at the weakest intensity to white a...

Page 274: ...DF PDF A and is a file format based on PDF 1 4 It has been standardized as ISO 19005 1 and is a specialization of PDF which has been mainly used for printing for long term storage A new part ISO 19005 2 PDF A 2 is currently being prepared POP3 Post Office Protocol 3 A standard protocol to receive E mail from the server in which the mail is stored on the Internet or an intranet PostScript A page de...

Page 275: ...ess When you enter the subnet mask be sure to set the DHCP setting to Off TCP IP Transmission Control Protocol Internet Protocol TCP IP is a suite of protocols designed to define the way computers and other devices communicate with each other over a network TCP IP IPv6 TCP IP IPv6 is based on the current Internet protocol TCP IP IPv4 IPv6 is the next generation Internet protocol and expands the av...

Page 276: ...g a New Box 5 5 Deleting Documents 5 10 Editing and Deleting Custom Box 5 7 Editing Documents 5 9 Printing Documents 5 8 Storing Documents 5 7 D Data Security 8 35 Date 8 28 Date Format 8 28 Date Setting Date 8 28 Date Format 8 28 Summer Time 8 28 Time 8 28 Time Zone 8 28 Def Screen Box 8 28 Default Gateway 11 25 Settings 8 16 Del after Print 6 5 Device 7 5 Device Common 8 28 Bluetooth Set 8 33 Bu...

Page 277: ...splaying History Screen 7 3 Displaying Status Screens 7 2 Sending the Log History 7 4 Job Accounting 9 14 Adding an Account 9 17 Apply Limit 9 23 Counting the Number of Pages Printed 9 24 Deleting an Account 9 20 Editing an Account 9 19 Enabling Job Accounting 9 15 Job Accounting Access 9 16 Login 9 26 Logout 9 26 Overview of Job Accounting 9 14 Print Accounting Report 9 25 Printing 9 21 Restricti...

Page 278: ... Statement in the Cassettes 3 8 Multi Purpose Tray 8 6 Precaution for Loading Paper 3 3 Size and Media Type 3 15 11 13 Special Paper 11 17 Specifications 11 13 Weight 8 9 Paper Feeder 11 3 Paper Jams 10 24 Cassettes 1 to 4 10 26 Jam Location Indicators 10 24 Multi Purpose Tray 10 25 Paper Length Guide 2 3 3 5 3 8 Paper Settings 8 6 Cassette 1 to 4 Set 8 6 Media Type Set 8 6 MP Tray Set 8 6 Reset T...

Page 279: ... 31 SMTP 11 28 Protocol Settings 8 19 SNMP Protocol Settings 8 19 SNMPv3 Protocol Settings 8 19 Solving Malfunctions 10 11 Specifications 11 21 Machine 11 21 Paper Feeder 500 sheet Option 11 24 Printer Functions 11 23 SSD 11 5 SSD Initializ 8 35 Status Page 11 28 Status Job Cancel 7 1 Subnet Mask 11 28 Settings 8 16 Supplies Checking the Remaining Amount 7 6 Symbols 1 2 System Menu 8 2 Adjustment ...

Page 280: ...Settings 9 11 Login 2 13 Logout 2 14 Obtain NW User Property 9 10 Overview of User Login Administration 9 2 Printing 9 8 User Login Job Accounting 8 36 Job Accounting 9 14 Unknown ID Job 9 27 User Login 9 2 W Waste Toner Box 2 4 Waste Toner Box Replacement 10 9 WeeklyTimer Set 8 32 WIA 11 28 Wi Fi Settings 2 19 8 14 Wi Fi Direct Printing 4 11 Settings 2 23 Wi Fi Direct Set 8 13 Wireless Connection...

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Page 282: ...2019 4 2TPGEEN001 TA Triumph Adler GmbH Betriebsstätte Norderstedt Ohechaussee 235 22848 Norderstedt Germany ...

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