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Toshiba e-Studio477s Advanced Manual Download Page 105

USEFUL FUNCTIONS

- 105 -

2

1

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4

5

6

7

• Authority

[PRINT]

 — Press this button to authorize users to print 

PDF files.

[CHANGE]

 — Press this button to authorize users to edit 

and convert PDF files.

[EXTRACT]

 — Press this button to authorize users to 

copy and extract the contents of PDF files.

[ACCESSIBILITY] 

— Press this button to enable the 

accessibility feature.

4

Make the other settings as required, and 
press [SCAN] to scan your documents.

For help, see the following sections: 

Basic Guide

P.90 "Changing Scan Settings"

Summary of Contents for e-Studio477s

Page 1: ...MULTIFUNCTIONAL DIGITAL SYSTEMS User s Manual Advanced Guide ...

Page 2: ...32 Combination matrix 1 2 32 Combination matrix 2 2 33 Image Adjustment Function Combination Matrix 34 Combination matrix 34 2 FAX Operations 35 ADVANCED FUNCTIONS 36 Transmitting 2 Sided Originals 36 Priority Transmission 36 Polling Communication 37 Polling transmission 37 Polling reception 37 Mailbox Transmission 38 Registering printing deleting an original 38 Sending retrieving an original 40 C...

Page 3: ...mode 91 Changing orientation 91 Scanning 2 sided originals 91 Specifying original size 92 Changing compression ratio 92 Removing blank pages 92 Erasing black frames around images 93 Adjusting exposure 93 Adjusting contrast 93 Adjusting background density 94 Adjusting sharpness 94 Adjusting color balance 94 Previewing Scans 94 Specifying E mail Addresses 95 Scanning With Dual Functions Dual Agents ...

Page 4: ...les 171 Setting the panel calibration 174 Exporting logs 174 Setting job skip 174 Changing the keyboard layout 174 Setting the Print Adjustment 175 Setting the Scan Adjustment 176 Setting the pop up messages 176 NETWORK 176 Setting the TCP IP protocol IPv4 177 Setting the TCP IP protocol IPv6 178 Setting the IPX SPX protocol 182 Setting the NetWare settings 182 Setting the SMB protocol 183 Setting...

Page 5: ...ting all department codes 226 APPENDIX 227 Setting Letters 227 On screen keyboard 227 On screen numeric keypad 227 List Print Format 228 TOTAL COUNTER LIST 228 DEPARTMENT CODE LIST 229 ADDRESS BOOK INFORMATION 230 GROUP NUMBER INFORMATION 231 FUNCTION LIST User 232 NIC configuration page 233 FUNCTION LIST Administrator 235 PS3 font list 253 PCL font list 254 SPECIFICATIONS 255 General Specificatio...

Page 6: ...2 1 3 4 5 6 7 1 Copying Operations EDITING FUNCTIONS P 7 IMAGE ADJUSTMENT P 25 CONFIRMING JOB STATUS P 27 OTHER INFORMATION P 31 ...

Page 7: ...gin by shifting an image to the left right top or bottom of the copy paper This function is called image shift It is useful when you wish to punch or staple a stack of paper after copying it Memo You can make a binding margin in the combinations as follows Top bottom margin and left right margin Creating top bottom margin or left right margin 1 Place paper in the drawer s When using bypass copying...

Page 8: ... on the back side of paper in duplex copying For example when a binding margin is created on the right of the front side of the paper it will be created on the left of the back side 6 Press OK 7 Select other copy modes as required and then press the START button on the control panel Edge Erase You can whiten the edge of the copied image when a shadow like dark part appears on it This function is c...

Page 9: ...er The illustrations below show how you can arrange the images 2IN1 4IN1 2IN1 duplex copying a side 1 b side 2 4IN1 duplex copying a side 1 b side 2 1 Place paper in the drawer s When using bypass copying be sure to set the paper size Memo If you select paper of a different size to that of the original press ZOOM on the BASIC menu Next select the desired paper size press AMS and then OK in the men...

Page 10: ...n copy more than one original in the book type page order This mode is called the magazine sort mode Magazine sort mode The magazine sort mode can also be selected on the BASIC menu For details see the following page Basic Guide 1 Place paper in the drawer s 2 Select the paper size 3 Place the original s Memo When placing portrait originals in a landscape direction as shown on the follow in the ma...

Page 11: ...the entire image of the selected area may not be copied if you do not select proper sizes for the original and copy paper 1 Place paper in the drawer s When using bypass copying be sure to set the paper size 2 Press EDITING on the EDIT menu 3 Select TRIM or MASK 4 Place the original on the original glass with its face up Place it with its bottom toward you Align its top left corner against that of...

Page 12: ... with its face down Place it with its bottom right to you Align its top side against the left side of the original glass 8 Select other copy modes as required and then press the START button on the control panel Mirror image Negative positive reversal You can reverse an image like a mirror mirror image or you can reverse light and dark of an image negative positive reversal 1 Place paper in the dr...

Page 13: ...he original is placed on the RADF When the A4 original is copied on an A4 sheet when Zoom is set to 50 the edges of the image are chipped off 1 Place paper in the drawer s When using bypass copying be sure to set the paper size 2 Place the original s 3 Press XY ZOOM on the EDIT menu 4 Set the reproduction ratio in both vertical and horizontal directions 1 Press X and then press either 25 or 400 fo...

Page 14: ...al paper in the drawer s 3 Place the original s When placing them on the original glass they must be placed from the first page 4 Press COVER SHEET on the EDIT menu 5 Select the front and back cover settings and then press OK Memo You can select BOTH COPIED for the front or back cover sheet only when 1 2 DUPLEX or 2 2 DUPLEX is set for the 2 sided copy mode on the basic menu 6 Press the BASIC tab ...

Page 15: ...0 pages The sheet insertion mode has the following 2 types COPIED Inserts a copied sheet replacing the specified page BLANK Inserts a blank sheet before the specified page 1 Place sheets for sheet insertion Place them on the bypass tray or in a drawer previously set for insertion sheets The paper for the insertion sheets must be placed in a different paper source than normal paper Note When placin...

Page 16: ... be selected for INSERT SOURCE 1 and INSERT SOURCE 2 7 Press the BASIC tab to display the BASIC menu Then select the drawer in which normal paper is placed not the one for sheet insertion You must place the normal paper of the same size and direction as that for the insertion sheets in advance 8 Select other copy modes as required and then press the START button on the control panel When the origi...

Page 17: ...Page Number You can add a page number on the copied paper 1 Place paper in the drawer s 2 Place the original s 3 Press PAGE NUMBER on the EDIT menu 4 Select the direction and position of a page number 1 Select the direction SHORT EDGE or LONG EDGE 2 Select the position TOP LEFT TOP CENTER etc 3 If you want to specify the page number to start with press and go to step 5 Otherwise press OK and go to...

Page 18: ...6 7 5 Specify the page number you want to start with 1 Key in the page number 2 Press OK Memo You can specify the initial page from 1 to 32766 6 Select other copy modes as required and then press the START button on the control panel ...

Page 19: ... and some settings for the first job will be applied to all of the other jobs See the table below before setting job build Settings not available Settings applied for all jobs Settings changeable for each job Automatic Paper Selection Editing XY zoom Cover sheet Sheet insertion Magazine sort 2IN1 4IN1 e Filing File Mixed size originals Copy paper size Finishing mode Image shift Time stamp Page num...

Page 20: ...gs If you want to change the settings press the FUNCTION CLEAR button on the control panel and then restart the procedure from step 1 4 Press the START button on the control panel Scanning starts When the scanning of all the originals is finished the message below appears 5 Place the next stack of originals and then select the settings Repeat steps 4 and 5 until all the desired pages have been sca...

Page 21: ...ction 2 sided copy 2 sided open to left portrait original 1 sided copy 1 Place paper in the drawer s 2 Place the original s 3 Set duplex copying setting Basic Guide 4 Press IMAGE DIRECTION on the EDIT menu 5 Press OK Image direction is now set 6 Select other copy modes as required and then press the START button on the control panel Book Tablet As for the directions of originals or copied images o...

Page 22: ...ically This is useful when you usually only have 1 original Note When the single feed mode SADF is set place originals one sheet at a time If you place more than one original the copied image may be skewed or the originals may misfeed 1 Place paper in the drawer s 2 Press ADF SADF on the EDIT menu 3 Press OK The feeding mode is now set at single feed mode 4 Select other copy modes as required 5 Pl...

Page 23: ... 2 sided copy while this function is enabled the front and back sides of the originals and the copies will not match Memo The sensitivity to detect blank pages can be changed For details refer to the Setting Items Printing P 138 1 Place paper in the drawer s When using bypass copying be sure to set the paper size 2 Place the original s 3 Press OMIT BLANK PAGE on the EDIT menu 4 Press OK Omit blank...

Page 24: ...e sure to set the paper size 2 Select the drawer for the desired paper size 3 Press OUTSIDE ERASE on the EDIT menu 4 Set outside erase 1 Press ON 2 Adjust the width of the border around the original by pressing either or as required When you adjust it to the side the area to be detected as not belonging to the original is widened When you adjust it to the side the area to be detected as not belong...

Page 25: ...st the density of the original s background It avoids the back side of a 2 sided original becoming visible on its front side Note This mode cannot be used with the automatic density adjustment function Basic Guide 1 Press BACKGROUND ADJUSTMENT in the IMAGE menu 2 Press LIGHT or DARK to adjust the density and then press OK Canceling background adjustment Move the indicator to the middle and then pr...

Page 26: ...ress SOFT or SHARP to adjust the sharpness and then press OK When the sharpness level is adjusted to the SOFT side the moire fringes on the printed photos etc are softened If it is adjusted to the SHARP side the letters and fine lines become sharper Canceling sharpness adjustment Move the indicator to the middle and then press OK Press RESET and then OK ...

Page 27: ...the jobs in progress or the ones in waiting on the touch panel To view them press JOB STATUS on the touch panel The print job list appears Press the JOBS tab if another tab menu is displayed Copy jobs appear on the print job list as well as print jobs On the print job list you can confirm the icon of the job type the name of the user who sent the job the date and time the job was sent the paper si...

Page 28: ...when its turn comes Printing of the next job starts Resuming the paused job Select the desired job and then press RESUME Moving jobs You can change the order of the jobs in waiting by moving them within the list Note You can only move jobs from and to those whose status is Wait 1 Select the desired job on the print job list and then press MOVE 2 Select the position that you want the job to move to...

Page 29: ...copy job history You can confirm the history of copy jobs performed on the touch panel 1 Press JOB STATUS on the touch panel 2 Press the LOG tab 3 Press PRINT The print log list appears Copy jobs appear on the print log list as well as print jobs On the print log list you can confirm the icon of the job type the name of the user who performed the job the date and time the job was printed the paper...

Page 30: ...own before you pressed JOB STATUS When the paper in the drawer has run out during printing JOB STATUS on the touch panel blinks In this case press JOB STATUS so that the menu for displaying the printing status will appear and the button for the drawer whose paper has run out will blink on this menu Printing resumes when you add paper to this drawer Confirming amount of toner remaining You can conf...

Page 31: ...e paper size is specified is as listed above Recommended paper is used for the values of the specifications above These specifications vary depending on the copying conditions and the environment Paper size Feeder Paper type PLAIN THICK1 THICK2 THICK3 THICK4 THICK5 A4 Drawer 47 20 Bypass tray 44 20 LT Drawer 49 21 Bypass tray 46 21 LG Drawer 39 18 Bypass tray 37 17 Paper size Feeder Paper type PLA...

Page 32: ... No No No No No No No No No No No Trim Mask Yes Yes No Yes Yes Yes Yes No Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes No Mirror Yes Yes No Yes Yes Yes Yes No Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes No Nega Pos Yes Yes No Yes Yes No Yes No Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes No Yes Yes Yes Yes Yes Yes Yes No Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Front Blank 3 3 Yes 3 Yes Yes Yes No Yes Yes Yes Ye...

Page 33: ...nsertion Cover sheet Bypass copy Mixed original sizes Magazine sort Staple sort Group Sort Non sort Non staple 2 2 Duplex 2 1 Split 1 2 Duplex 1 1 Simplex 3 1 1 1 2 Yes Yes Yes 1 Yes 1 Yes 1 No No No No Yes Yes Yes Yes Yes Yes Yes Yes 3 Yes Yes 3 Yes Yes Yes Yes 3 3 3 3 Yes Yes Yes Yes Yes Yes Yes 3 3 3 Yes Yes No Yes Yes Yes Yes 3 3 Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes 3 3 3 3 Yes Yes Yes 3 3 ...

Page 34: ...ION 34 Image Adjustment Function Combination Matrix Combination matrix Photo Text Text Photo Text Photo Yes Yes No No Text Yes Yes No Photo Yes Yes Yes Background adjustment Sharpness Original Mode Sharpness Background adjustment ...

Page 35: ...2 1 3 4 5 6 7 2 FAX Operations ADVANCED FUNCTIONS P 36 PRINTING LISTS AND REPORTS P 50 SETTING ITEMS P 60 SENDING A N W FAX P 69 SETTING N W Fax DRIVER P 76 APPENDIX P 86 ...

Page 36: ...5 Press BOOK or TABLET depending on the bound position of the original s and then press OK 6 Specify the recipient s fax number 7 Press SEND Priority Transmission You can send a fax prior to other reserved transmissions including redial standby Memo Note that each setting will automatically return to its default setting when transmission is completed 1 Place the original s 2 Press the FAX button o...

Page 37: ...ient have to be TOSHIBA Fax machines MFP 1 Place the original s 2 Press the FAX button on the control panel 3 Press OPTION and set the transmission conditions 4 Press the ADVANCED tab and then press POLLING RESERVE 5 To set the password and or fax number the recipient s telephone number press the PASSWORD and or FAX NUMBER button On the entry screen that appears key in the password 4 digits and or...

Page 38: ... will not be deleted This mailbox is suitable for registering an original you want to send to multiple recipients If a new original is registered in this mailbox in which another original exists the existing original will be replaced with the new original and the new one will be stored in the mailbox Relay station mailbox Using this mailbox an original sent from a fax machine is relayed to pre reg...

Page 39: ...ord has been set to the selected bulletin board mailbox key in the password in the same way as the box number If you have selected the confidential mailbox it is not necessary to key in a password since it is not verified If the box number or password is incorrect an error message is displayed and you are unable to proceed 7 Press the START button on the control panel When you cancel the registrat...

Page 40: ...egister the original P 39 Registering an original 3 In the BOX TYPE group press CONFIDENTIAL or BULLETIN BD In the MODE group press CANCEL and then OK If the selected mailbox has not been set an error message is displayed and you are unable to proceed 4 Press BOX NUMBER to display the entry screen Key in the box number and then press OK If a password has been set to the selected mailbox key in the...

Page 41: ...ginal Basic Guide Retrieving an original You can retrieve an original from the confidential or bulletin board mailbox in the recipient s fax machine 1 Press the FAX button on the control panel 2 Press the ADVANCED tab and then press ITU MAILBOX This screen is the same as the one you see when you send the original P 40 Sending an original 3 In the BOX TYPE group press CONFIDENTIAL or BULLETIN BD In...

Page 42: ...x number s a maximum of 20 digits and then press OK If you want to set a password a maximum of 20 digits key in the password in the same way as the box number If the box number or password keyed in has already been registered an error message is displayed and you are unable to proceed Creating modifying a relay station mailbox You can create or modify the relay station mailbox 1 Press the FAX butt...

Page 43: ...ort is sent when a communication error occurs On the ADMIN menu you can make setting so that the report can be sent automatically For details of the operation refer to the Setting Items Printing P 138 7 Specify the recipient to which you want to send the report and then press OK Only one recipient can be specified 8 The confirmation screen for printing the received copy of the original is displaye...

Page 44: ...are unable to proceed Chain Dial Communication You can chain pre registered sets of numbers to form a dialing string For example you can form the desired number by specifying sets of numbers registered in the address book sequentially such as region code area code and fax numbers 1 Place the original s 2 Press the FAX button on the control panel 3 Press OPTION and set the transmission conditions 4...

Page 45: ...ed transmission confirmation screen select the transmissions job and then press SEND Basic Guide Recovery Transmission You can save the data of originals which were not sent after redialing a specified number of times in the memory and resend them without placing the originals Enabling or disabling this function or a period of time for the data to be retained can be set on the ADMIN menu For the d...

Page 46: ...odify delete a relay station mailbox see the following section P 42 Creating modifying deleting a mailbox Memo To use the onramp gateway you need to set an E mail address and Internet Fax to this equipment For details of the operation refer to the TopAccess Guide ITU T Compatible G3 Fax machine Internet Intranet Relay Box Internet Fax machine Client Computer Mail Server Mail Server Mail Server 2 T...

Page 47: ...FQDN The fax number of the final recipient is specified in xxxxxxxx and the subaddress in yyyy e g In case that the fax number is 1234567890 the subaddress is 1234 and the domain name of this equipment FQDN is host1 example com the fax should be sent to FAX 1234567890 T33S 1234 host1 example com Setting up the SMTP server SMTP is a server protocol for sending and receiving E mails To use the offra...

Page 48: ... name a maximum of 45 characters If you press FILE NAME the on screen keyboard appears For details of the operation to enter characters refer to the Setup Guide 5 Select the location where you want to save the file and the file format and then press OK When PDF MULTI TIFF MULTI or XPS MULTI is selected the file should be saved as a multiple page file When PDF SINGLE TIFF SINGLE or XPS SINGLE is se...

Page 49: ...ou leave the screen unattended for the auto clear setting time 45 sec by manufacturer default the screen returns to the default one automatically 2 Select SECURE RX LINE 1 in the pull down menu If the equipment is running in the High Security mode SECURE RX LINE 1 is not displayed 3 Select the desired fax job on the touch panel and then press PRINT You can select and print multiple fax jobs at onc...

Page 50: ...R INFORMATION List of recipients registered in the address book as a group FUNCTION LIST List of the user settings Journal transmission journal reception journal You can print a list of transmissions and receptions Memo This equipment logs up to the latest 40 or 120 transmission reception records This number can be set on the ADMIN menu For details of the operation refer to the Setting Items Print...

Page 51: ...EPORT When the direct transmission is completed the report is printed MULTI TRANSMISSION REPORT When the multi address transmission is completed the report is printed You have an option to add a reduced image of the transmitted document MULTI POLLING REPORT When a multi polling RX is completed the report is printed RELAY TX ORIG TERMINAL REPORT When the document transmission from an originator ter...

Page 52: ...OK Succeeded 4 digit error code Failed Special communication mode P Polling communication SB Mailbox communication SR R Relay mailbox communication SF F Forward mailbox communication ML Internet Fax communication I N W Fax communication O Offramp Gateway communication The number of pages for the communication Fax name or telephone number Date and time when starting communication Communicating peri...

Page 53: ...the group entry method NO FILE NO DATE TIME DURATION PGS FROM DEPT MODE STATUS 001 003 05 10 14 23 00 00 0 Aaabbb USA HQ NG 00B1 002 007 05 10 17 20 00 32 1 3109998888 EC 603 OK RECEPTION JOURNAL XXXXXXXXXXX XXXX XXX TIME 05 10 2012 17 55 FAX NO 1 2131234567 NAME Aaabbb L A TX RX FILE NO DATE TIME FUNCTION PGS TO DELAY TIME 017 05 10 18 41 MULTI TX 1 G ABC EXPRESS RESERVATION LIST TIME 05 10 2012 ...

Page 54: ...X NO BOX TYPE PGS FILE NO DATE TIME FROM 11222 BULLETIN BD 11231 CONFIDENTIAL 1 008 05 10 17 24 LOCAL MAILBOX RELAY BOX REPORT TIME 05 10 2012 18 00 FAX NO 1 2131234567 NAME Aaabbb L A RELAY BOX NO END STATION REPLY TO NUMBER 12345 ADDRESS 001 002 003 004 005 12345 GROUP 001 002 FORWARD INBOUND FAX TSI BOX NO AGENT DESTINATION 22222 E MAIL To ADDRESS 001 GROUP 001 Cc ADDRESS 002 003 GROUP 002 ...

Page 55: ... STATUS column see the following section Troubleshooting Guide FILE NO 004 DATE 05 10 17 11 TO ABC EXPRESS DOCUMENT PAGES 1 START TIME 05 10 17 13 END TIME 05 10 17 14 STORED TIME 05 10 23 14 PAGES SENT 0 STATUS 0050 MEMORY TRANSMISSION REPORT TIME 05 10 2012 17 48 FAX NO 1 2131234567 NAME Aaabbb L A TX FAILURE NOTICE FILE NO 005 ITU MAILBOX 12345 DATE 05 10 17 25 TO 2221234555 DOCUMENT PAGES 1 ST...

Page 56: ...hat the recipient is specified with the direct entry method NO FILE NO DATE TIME DURATION PGS TO DEPT MODE STATUS 002 007 05 10 17 20 00 32 1 3109998888 EC 603 OK TRANSMISSION REPORT XXXXXXXXXXX XXXX XXX TIME 05 10 2012 17 55 FAX NO 1 2131234567 NAME Aaabbb L A FILE NO 013 DATE 05 10 18 01 DOCUMENT PAGES 1 START TIME 05 10 18 01 END TIME 05 10 18 17 STORED TIME 05 11 00 17 SUCCESSFUL ADDRESS BOOK ...

Page 57: ... the direct entry method FILE NO 014 DATE 05 10 18 02 START TIME 05 10 18 17 END TIME 05 10 18 18 SUCCESSFUL ADDRESS BOOK 001 Cccddd ADMIN UNSUCCESSFUL FAX NUMBER 2139998888 MULTI POLLING REPORT TIME 05 10 2012 18 18 FAX NO 1 2131234567 NAME Aaabbb L A FILE NO 016 DATE 05 10 18 22 TO 2139998888 RELAY BOX 12345 DOCUMENT PAGES 1 START TIME 05 10 18 22 END TIME 05 10 18 22 PAGES SENT 1 STATUS OK RELA...

Page 58: ...TATION REPORT TIME 05 10 2012 13 33 FAX NO 1 2131234567 NAME Aaabbb L A FILE NO 013 DATE 05 10 14 45 DOCUMENT PAGES 3 FROM 7141234567 START TIME 05 10 14 45 END TIME 05 10 14 46 RELAY BOX 12345 SUCCESSFUL ADDRESS BOOK 005 XYZ CORPORATION UNSUCCESSFUL ADDRESS BOOK PAGES SENT 001 Cccddd ADMIN 0 RELAY TX END TERMINAL REPORT TIME 05 10 2012 14 46 FAX NO 1 2131234567 NAME Aaabbb L A ...

Page 59: ...0 13 33 RELAY BOX 777 DOCUMENT PAGES 1 FROM 214 RELAY STATION REPORT TIME 05 10 2012 13 33 FAX NO 1 2131234567 NAME Aaabbb L A FILE NO 016 DATE 05 10 18 22 BOX NUMBER 12345 BOX TYPE CONFIDENTIAL DOCUMENT PAGES 1 TOTAL 2 FROM LOCAL MAILBOX RECEPTION REPORT TIME 05 10 2012 18 22 FAX NO 1 2131234567 NAME Aaabbb L A ...

Page 60: ...ed on the fineness of the original Memo If the recipient s fax machine is not capable of receiving originals at the same resolution the resolution is automatically converted before being sent it to the recipient The higher the resolution is the longer it takes to send an original STANDARD This is suitable for an original with regular size text FINE This is suitable for an original with small size ...

Page 61: ...resending the part that have been affected Memo Both the sender and the receiver must have the ECM function to make ECM communication available When affected by noise during communication communication time is slightly longer than usual Even when the ECM communication is used an error may occur depending on the line status The ECM communication is not available for voice communication PREVIEW SETT...

Page 62: ...s PASSWORD 3 Enter the administrator password and then press OK 4 Press FAX The FAX menu is displayed The following section describes each menu Registering the terminal ID This section describes how to register the terminal ID of this equipment If the terminal ID is registered in advance sender information can be printed on the leading edge on the transmitted original and receiver information on t...

Page 63: ...7 2 Set each setting option and then press OK You can enter up to 20 characters in the ID NAME but whether they can all be displayed or not depends on their size When you add an international code press To enter a pause press Pause ...

Page 64: ...information is printed about 5 mm 0 2 inch from the bottom edge of the received copy of the original 05 10 2012 15 08 FROM Aaabbb 1234567890 T 069 P0001 0001 F 049 Date sent automatically attached Sender s ID name Number of pages Pages sent Total pages Communication number File number Sender s ID Fax number RECEIVED 05 10 2012 15 08 FROM Cccddd TO Aaabbb P0001 0001 Date received automatically atta...

Page 65: ...els 0 tone Off DIAL TYPE There are 2 types of telephone lines When you first install this equipment or you change the connected telephone line set this according to the telephone line type Memo Dial type setting is not required depending on the country or region Setting RX printing You can set up options to print a received fax Memo In the Administrator s Function List you can view the status of t...

Page 66: ...ed so that they can be bound along the short edge of the direction Figure 2 REDUCTION You can switch RX reduction printing ON or OFF With it being set to ON if an original exceeds the printing area by more than 10 mm 0 4 inch it is reduced by 90 of the original size when printing Basic Guide Setting recovery transmission You can set a period of time to retain original data in the memory for the re...

Page 67: ...E ENABLE You can enable the SECURE RECEIVE function WEEKLY SCHEDULE You can set the time for each day of the week for automatically enabling or disabling the SECURE RECEIVE function Time is displayed in 24 hour format To enable the function throughout the day set DISABLE ENABLE to 00 00 00 00 To disable the function throughout the day set DISABLE ENABLE to 00 00 24 00 To clear the entered time pre...

Page 68: ...RETYPE NEW PASSWORD enter the same password again and then press OK Up to 20 alphanumeric characters including the following symbols can be entered for the password You can use alphanumerics and the following symbols _ 5 Press OK Memo It can be set also on the TopAccess menu ...

Page 69: ...IO Fax for the machine and click Preferences The dialog box of the N W Fax driver properties appears Memo Note that the command name to open the driver properties may differ from Preferences depending on the application software 4 Click the Send tab and specify the recipients To specify recipients enter them with the keyboard or select them from the address book P 71 Specifying Recipients On the S...

Page 70: ...the Enter the user credentials manually option is used When this option is enabled on this equipment you are prompted to enter your user name and password before sending a fax When the dialog box below appears enter your user name and password and then click OK Memo Up to 128 characters can be entered in the User Name box and up to 64 characters in the Password box The values entered in the above ...

Page 71: ... single transmission and a cover sheet is set in the N W Fax driver or a header page is set to be printed on the recipient s device all the recipient information may be printed If you want to secure the recipient information avoid sending a fax to multiple recipients at the same time Entering recipients from the keyboard You can enter a recipient with the keyboard 1 For the recipient of a Network ...

Page 72: ...Email and a contact for which only an Email address is registered cannot be displayed in the Selected Fax You can select a recipient by the following operations Selecting a contact by dragging and dropping Drag a contact in the contact list and drop it to the Selected Fax or Selected Email Selecting a contact by double clicking on it Double click on a contact in the contact list To change the sett...

Page 73: ... from the address book Search option You can find and select a recipient from the address book in the AddressBook Viewer 1 Click Address Book The AddressBook Viewer runs 2 Select Find from the Edit menu The Find Contact dialog box appears 3 Select a registered directory service in Data Source Memo To change the setting of the default address book in the Data Source box select View Default Configur...

Page 74: ...e boxes and the string does not need to completely correspond to the target of the search Entering one or more characters in one or more boxes causes a search to be made for contacts which correspond to the particular conditions 5 Display the Detail Setting tab set the search condition and then click Add Field Select Select an item to be searched Condition of search string Select a condition in th...

Page 75: ...uble click on a contact in the list of the search results To change the setting of the recipient to be selected upon double clicking select Default Configuration Type Selection in the View menu and then one of Fax Email and Both Selecting a contact from a shortcut menu Right click on the contact in the list of the search results select Select from the shortcut menu and then either Fax Number or Em...

Page 76: ...etting the N W Fax driver options by displaying the printer properties from the Print dialog box within an application will establish the values for the current N W Fax job The N W Fax driver option settings specific to each N W Fax job are set using this method 1 Click the File menu and select Print on an application 2 Select TOSHIBA e STUDIO Fax and click Properties or Preferences Setting up the...

Page 77: ...ter a department code of 1 to 63 characters if required When the department code is enabled on this equipment you must enter it to send a fax Note If you do not enter a department code when it is enabled on the equipment and the Invalid Department Code Print Job is set to Store to invalid job list in TopAccess the job will be stored in the Invalid job list without being transmitted You can print o...

Page 78: ...ender Information or Message only the first one page is displayed in the preview 2 Fonts Select the font to be used for the cover sheet Select the section for which the font is used and then click Edit to select the type style and size of the font Header Set the font to be used for the header of the cover sheet Title Set the font to be used for the title such as Reference Number Recipients Informa...

Page 79: ... options V1 V2 Select this option to enable SNMP V1 and V2 V3 Select this option to enable SNMP V3 V1 V2 V3 for Discovery Settings dialog box only Select this option to enable SNMP V1 V2 and V3 2 SNMP V1 V2 Community Name If a community name other than private default is set for the SNMP community name for your machine enter its community name Note To send fax jobs normally under an SNMP V1 V2 env...

Page 80: ... Authentication Select the authentication method which is to be used Set it to correspond to that of your MFP Off Select this not to perform user authentication MFP Local Authentication Select this to perform MFP Local Authentication Windows Domain Authentication Select this to perform Windows Domain Authentication LDAP Authentication Select this to perform LDAP Authentication 3 Details When you c...

Page 81: ...an LDAP server in Server Name List Select the LDAP server that you want to delete in the list and click this button Sending With Extended Fax Functionality The N W Fax driver allows users to perform the following features P 81 Saving a fax as a file P 82 Delayed transmission P 82 Sending with a cover sheet Saving a fax as a file You can save a document in the TXFAX folder in the FILE_SHARE folder ...

Page 82: ... the current date is March 31st then the maximum date that can be selected for the scheduled fax is April 30th 4 Specify the other options to send a document and click OK 5 Click OK or Print to send a document to this equipment Sending with a cover sheet You can choose to send a cover sheet with your fax transmission The cover sheet is merged with the recipient To list data to create a fax cover s...

Page 83: ... recipient appear on the cover sheet Department Name Check this to have the department name of the recipient appear on the cover sheet Fax Number Check this to have the fax number or Email address of the recipient appear on the cover sheet Note Recipient information is obtained from the address book If the recipient is added manually this information does not appear on the cover sheet except for t...

Page 84: ...p 10 9 Select the desired one from each of the Font Font style Size and Script boxes and then click OK The Font dialog box is closed and the font settings are determined for the selected section Memo If you want to change the font of other sections repeat the procedure from step 8 10If you want to attach an image file on the footer click Browse of Image File The Open dialog box appears If you do n...

Page 85: ...n of the image file Select this to align the image to the left Select this to align the image to the center Select this to align the image to the right 13Specify the other options to send a document and click OK 14Click Print to send a document to this equipment ...

Page 86: ...2 1 3 4 5 6 7 APPENDIX 86 APPENDIX Cover Sheet Samples Standard cover page Reference Number 0000000000000000 To 00000000001 From MFP 00C67861 Subject N W Fax Document Message This is a N W Fax Document ...

Page 87: ...2 1 3 4 5 6 7 APPENDIX 87 Business cover page Reference Number 0000000000000000 To 00000000001 From MFP 00C67861 Subject N W Fax Document Message This is a N W Fax Document ...

Page 88: ...2 1 3 4 5 6 7 APPENDIX 88 Professional cover page Reference Number 0000000000000000 To 00000000001 From MFP 00C67861 Subject N W Fax Document Message This is a N W Fax Document ...

Page 89: ...2 1 3 4 5 6 7 3 Scanning Operations USEFUL FUNCTIONS P 90 OTHER SCANNING METHODS P 106 INTERNET FAX P 107 ...

Page 90: ...r instructions on how to store your scans with Scan to e Filing refer to the e Filing Guide Specifying color mode Select the color mode best suited to your scan job from the following options BLACK Select this option to scan images in black and white GRAY SCALE Select this option to scan images in black and white Select this to scan images containing both text and photos and when you want to enhan...

Page 91: ...TED IMAGE Select this option to scan originals as printed images This option is available only when FULL COLOR or AUTO COLOR is selected for the color mode setting Changing orientation With the rotation setting you can change the orientation of your scans If necessary select the desired rotation pattern from the following options Select this option to rotate your scans 90 degrees to the right Sele...

Page 92: ... for the scanned image data In general the higher the compression ratio the lower the image quality Select from the following options LOW Select this option to apply a low compression ratio and enhance the image quality MID Select this option to compress the data with a moderate compression ratio and obtain an average image quality HIGH Select this option for a high compression ratio This option i...

Page 93: ...e area is erased Memo The sensitivity level for detecting images and the outer frame can be changed for each job using the control panel Note Regardless of the settings this feature is disabled under the following conditions The Document Cover is closed at the time of scanning The originals are scanned from the Reversing Automatic Document Feeder Set the appropriate exposure manually Enabling Outs...

Page 94: ...RGB adjustment settings Note The page shown in the above figure is available only when FULL COLOR or AUTO COLOR is selected for the color mode setting Saturation Use and to manually specify the saturation level RGB adjustment Use and to manually specify the density level for each color red R green G and blue B Memo To reset all of the color balance settings back to the defaults press RESET Preview...

Page 95: ...a page of your scan to fit the width of the preview window Press this button to display a page of your scans at the actual size Use and to scroll the displayed image If multiple pages are scanned you can switch between the pages using the following navigation buttons Press this button to display the very first page Press this button to display the previous page Press this button to display the fol...

Page 96: ...Press OK Memo Before pressing OK you can specify additional e mail addresses If you want to view or delete the specified e mail addresses press DESTINATION P 102 Viewing Deleting specified e mail addresses Selecting from the address book 1 On the SINGLE tab press for the desired contacts For Scan to E mail proceed to step 2 For Internet faxing the e mail address is specified Continue the Internet ...

Page 97: ...esses press DESTINATION P 102 Viewing Deleting specified e mail addresses Searching the address book with ID numbers 1 Press KNOWN ID 2 Using the digital keys enter the ID number for the desired contact and then press OK The page containing the contact of the specified ID number is displayed 3 Press for the desired contacts For Scan to E mail press OK at the end Memo Before pressing OK you can spe...

Page 98: ...s repeat the above steps Memo For Scan to E mail pressing SEARCH ADDRESS or SEARCH GROUP allows you to continue searching for individual contacts or groups with other search strings Pressing or allows you to skip 5 pages 4 Press OK Memo If you want to view or delete the specified e mail addresses press DESTINATION P 102 Viewing Deleting specified e mail addresses Searching the LDAP server with sea...

Page 99: ...n to be unselected or press the FUNCTION CLEAR button to restart the operation Basic Guide P 108 Sending Internet Faxes For Scan to E mail pressing SEARCH ADDRESS or SEARCH GROUP allows you to continue searching for individual contacts or groups with other search strings Pressing or allows you to skip 5 pages 5 Press OK Memo If you want to view or delete the specified e mail addresses press DESTIN...

Page 100: ...or delete the specified e mail addresses press DESTINATION P 102 Viewing Deleting specified e mail addresses Searching for groups with ID numbers 1 Press GROUP to display the GROUP tab 2 Press KNOWN ID 3 Using the digital keys enter the ID number for the desired group and then press OK The page containing the group of the specified ID number is displayed 4 Select the desired group For Scan to E ma...

Page 101: ...4 Press the corresponding button s for the desired group s and then press OK For Scan to E mail proceed to step 5 For Internet faxing the e mail addresses are specified To specify additional e mail addresses repeat the above steps Memo For Scan to E mail pressing SEARCH ADDRESS or SEARCH GROUP allows you to continue searching for individual contacts or groups with other search strings 5 Press OK M...

Page 102: ... a scan operation you can select 2 of the scan functions at one time Note The WS Scan function cannot be selected together with other scan functions Scanning with dual functions Dual Agents 1 Place the original s 2 On the control panel press the SCAN button to enter the SCAN menu 3 Select a scan function that you want to use e FILING Your scans are saved in the e Filing boxes FILE Your scans are s...

Page 103: ...ed 7 If the screen below appears place another original on the original glass and press SCAN or the START button to continue scanning To finish the job press JOB FINISH followed by the FUNCTION CLEAR button The above screen is not displayed under the following conditions You scan the original from the Reversing Automatic Document Feeder without pressing CONTINUE to scan additional originals A scan...

Page 104: ...ster password are not set at the factory shipment If the master password is to be set ask your network administrator Pressing each button displays an on screen keyboard Enter a password using the keyboard and digital keys and then press OK to set the entry Passwords can consist of between 1 and 20 one byte characters including and You cannot set the same password for the user and master passwords ...

Page 105: ...users to edit and convert PDF files EXTRACT Press this button to authorize users to copy and extract the contents of PDF files ACCESSIBILITY Press this button to enable the accessibility feature 4 Make the other settings as required and press SCAN to scan your documents For help see the following sections Basic Guide P 90 Changing Scan Settings ...

Page 106: ...nagement features are enabled the department code needs to be entered For instructions on how to scan and acquire images to your computer refer to the documentation that comes with your WIA compliant application Note If you are using Windows XP or Windows Server 2003 follow the procedure below to register this equipment to the WIA Driver after the installation of the driver 1 Double click Scanners...

Page 107: ... the header page is set to be printed on the recipients devices If you need to secure the personal information send the Internet fax separately to each recipient rather than sending to multiple recipients at the same time PSTN Public Switched Telephone Network is a global telephone system capable of communicating worldwide using copper wires to transmit analog data Viewing Touch Panel for Fax Menu...

Page 108: ...n when you want to both send a copy of your document and store the sent data in the equipment s hard disk P 110 Saving sent data as a file Internet fax and file Sending Internet Faxes Just like the Scan to E mail function Internet Fax sends scanned data to specified e mail addresses as an attached file The difference is the format of the file it is TIFF FX Profile S which can be received and print...

Page 109: ...lect the appropriate exposure for scanning the original Pressing AUTO automatically sets the exposure best suited to your originals To set the exposure manually use and to select the appropriate exposure 5 Specify the following items as required and then press OK SUBJECT Press this button to enter the subject of the Internet Fax to be sent BODY Press this button to enter the body message of the In...

Page 110: ...s a file Internet Fax and File 1 Refer to Sending Internet Faxes P 108 and follow steps 1 to 5 2 Press STORAGE 3 If you want to store the data in the equipment s shared folder select MFP LOCAL and make sure that the button is highlighted Proceed to step 6 Memo If saving data in a network folder is enabled by the administrator you can select 2 file destinations from MFP LOCAL REMOTE 1 and REMOTE 2 ...

Page 111: ... in this box LOGIN USER NAME When you select FTP Enter the log in user name for the FTP server if required When you select SMB Enter the user name to access the network folder if required When you select NetWare IPX or NetWare IP Enter the log in user name for the NetWare file server if required When you select FTPS Enter the log in user name for the FTP server if required PASSWORD When you select...

Page 112: ...cified by the administrator on TopAccess If the data are saved in the equipment s shared folder they will be found in the TXFAX folder under the file_share folder To learn more about the file_share folder see the following section Basic Guide Setting advanced functions Pressing ADVANCED during the Internet faxing operation displays the ADVANCED tab On this tab the following advanced functions are ...

Page 113: ...function when you want to send originals ahead of the jobs currently waiting in the queue The default of this function is restored when each transmission is complete you must enable the setting every time you want to use this function Note You can specify the e mail addresses by keying in them or searching the address book Setting Priority Reserve 1 Press ADVANCED to display the ADVANCED tab 2 Pre...

Page 114: ...e administrator can set up the equipment configuration on TopAccess to automatically receive Internet faxes from the e mail server If the Scan Rate setting is specified the equipment accesses the e mail server to check for any new e mail at specified intervals The factory default is 5 minutes For more details refer to the TopAccess Guide Receiving Internet Faxes manually 1 On the control panel pre...

Page 115: ...pecified time Wait The job in wait for transmission Invalid The Network Fax job suspended due to an invalid department code To exit from the JOB STATUS screen press CLOSE Viewing the send log for Internet fax jobs The transmission record of Internet Fax jobs can be displayed on the SEND LOG screen To display the record on the touch panel press JOB STATUS LOG SEND On the SEND LOG screen you can vie...

Page 116: ...t model To print out the displayed information press JOURNAL If you want to save contact information such as phone numbers and e mail addresses to the address book press ENTRY P 116 Saving contact information to the address book To exit from the RECEIVE LOG screen press CLOSE Note Besides Internet Fax receptions fax and e mail receptions are recorded and displayed on the RECEIVE LOG screen Memo Fo...

Page 117: ...2 1 3 4 5 6 7 4 RegisteringFunctions TEMPLATES P 118 USING TEMPLATES P 128 ...

Page 118: ...They are registered to the group number 001 Useful Templates For how to recall them see the following page P 122 Recalling Templates Templates with copying functions Button Function 1 Original size 2 sided small originals such as business cards Paper size A4 equipment for the A B format LT equipment for the LT format 2IN1 4IN1 2IN1 Place the original on the original glass before recalling the temp...

Page 119: ...ction image shift reproduction ratio 90 number of copy sets 10 2 Press TEMPLATE on the touch panel The template menu appears Button Function 1 Original 1 sided Color mode FULL COLOR Original mode TEXT Storing method Stored in the share folder of this equipment as a high compression PDF file multi Original 2 sided Color mode FULL COLOR Original mode TEXT Storing method Stored in the share folder of...

Page 120: ...Be sure to enter at least one of them When you press either of them the on screen keyboard appears Enter within 11 characters Note The symbols below cannot be used USER NAME Enter the name of the template owner as required When you press it the on screen keyboard appears Enter within 30 characters PASSWORD Key in a password here if you want to require a password to recall the template When you pre...

Page 121: ...bled but the user names and passwords are different When you have entered all the necessary items press SAVE The template is now registered and the menu returns to the one immediately before registration Creating a new private group 1 Press TEMPLATE on the touch panel The template menu appears 2 Select a group 1 Press the REGISTRATION tab 2 Select the desired group by pressing its button or keying...

Page 122: ...ons for bypass copying cannot be set in templates 2 Press TEMPLATE on the touch panel The template menu appears 3 Select the desired group 1 Press the REGISTRATION tab 2 Select the desired group by pressing its button or keying in its group number 3 digits 3 Press OPEN To switch the menu Press or 4 Key in the password for the selected group If no password is set go to step 5 1 Press PASSWORD and t...

Page 123: ...the digital keys on the control panel 2 Press OK 6 Press the button for the desired template To switch the menu Press or Templates with the automatic start function enabled can be identified with If this mark is displayed you can press it to immediately start the operation of the functions set in the template 7 Key in the password for the selected template If no password is set go to step 8 1 Pres...

Page 124: ...to step 3 1 Press PASSWORD and then enter the password with the buttons on the touch panel or the digital keys on the control panel 2 Press OK 3 Change the data following step 3 on Creating a new private group P 121 4 Press the FUNCTION CLEAR button on the control panel The menu returns to the BASIC menu Changing template data 1 In the template menu select the group to which the desired template i...

Page 125: ...g Groups or Templates You can delete private groups or templates no longer needed If a private group is deleted all the templates in the private group are also deleted Note The public template group cannot be deleted Deleting private groups 1 In the template menu select the desired private group 1 Press the REGISTRATION tab 2 Select the desired group by pressing its button or keying in its group n...

Page 126: ...ter the Admin Password 6 to 64 characters with the buttons on the touch panel or the digital keys on the control panel When a private group is selected Press PASSWORD and then enter the password up to 20 characters with the buttons on the touch panel or the digital keys on the control panel If no password is set go to step 3 3 Select the desired template 1 Press the button for the desired template...

Page 127: ...TEMPLATES 127 2 1 3 4 5 6 7 5 Press DELETE The template is now deleted ...

Page 128: ...ord PRIVATE TEMPLATE GROUP This group is created and controlled by each department section or user to register their own templates The group 001 contains pre defined templates useful for various situations Use can be restricted by setting a password for each group Note The maximum number of groups and that of templates to be registered per group are as follows To register a template to the public ...

Page 129: ... TEMPLATE menu 4 Press REGISTRATION to display the REGISTRATION tab 5 Select PUBLIC TEMPLATE GROUP or one of the private template group buttons and then press OPEN If you select PUBLIC TEMPLATE GROUP the ADMINISTRATOR PASSWORD screen appears In this case proceed to step 6 If you select a private template group for which a password has been set the password input screen appears In this case proceed...

Page 130: ...re displayed for the selected group Proceed to step 11 8 Press PASSWORD 9 Using the keyboard and digital keys enter the password for the selected private template group and then press OK 10Press OK The template buttons are displayed for the selected group 11 Select an empty template button and then press SAVE Memo If you press the button for an existing template you can overwrite the template ...

Page 131: ...ction is enabled the icon is shown in the lower left corner of the template button 13On the control panel press the FUNCTION CLEAR button to return to the SCAN menu Using Scan Templates Once you register a template your scanning operation becomes much easier Note Before using a template for scanning you need to register the template For instructions on how to register a template see the following ...

Page 132: ...ord has been set the password input screen appears In this case proceed to step 5 If you select PUBLIC TEMPLATE GROUP or a private template group for which no password has been set the template buttons are displayed In this case proceed to step 8 Memo If the desired private template group is not displayed on the screen use and to switch between pages 5 Press PASSWORD 6 On the password input screen...

Page 133: ...o step 12 9 Press PASSWORD 10On the password input screen enter the template password using the keyboard and digital keys and then press OK 11 Press OK If you select a template for which the automatic start function is enabled is shown on the button the equipment automatically starts the scanning operation Proceed to step 14 12To use a meta scan template enter information as required and then pres...

Page 134: ...want to save the scans press YES When the temporary workspace is full on the equipment s hard disk a message appears and the job is canceled The available workspace can be viewed on the TopAccess Device tab If the number of jobs waiting to store scans in the equipment s hard disk exceeds 20 a message appears to indicate that the equipment s memory is full In this case wait a while until memory bec...

Page 135: ...ceed to step 7 Memo If the desired private template group is not displayed on the screen use and to switch between pages 5 Press PASSWORD 6 On the password input screen enter the group password the keyboard and digital keys and then press OK 7 Press OK The template buttons are displayed for the selected group 8 Select a SCAN TO E MAIL template that you want to use If you select a template for whic...

Page 136: ...r the password 3 Finally press OK If you select a template for which the automatic start function is enabled is shown on the button the equipment automatically starts the scanning operation End of procedure If you select a template for which the automatic start function is disabled the SCAN menu appears In this case proceed to step 13 Note Pressing each button displays an on screen keyboard Enter ...

Page 137: ...he scan settings press SCAN SETTING P 90 Changing Scan Settings Note When the equipment has scanned more than 1000 pages in a job the The number of originals exceeds the limits Will you save stored originals message appears If you want to save the scans press YES When the temporary workspace is full on the equipment s hard disk a message appears and the job is canceled The available workspace can ...

Page 138: ...2 1 3 4 5 6 7 5 SettingItems Printing SETTING ITEMS USER P 139 SETTING ITEMS ADMIN P 159 MANAGING COUNTERS COUNTER MENU P 217 APPENDIX P 227 SPECIFICATIONS P 255 ...

Page 139: ... user setting operation that you require The USER FUNCTIONS screen contains the following buttons For details of each button see the corresponding page Note CHANGE USER PASSWORD is available only when the MFP Local Authentication function is enabled When the User Management function is enabled the ADMIN tab will be unavailable for a user who logs into the MFP without administrator privileges P 140...

Page 140: ... enable the reversed display or OFF to disable the reversed display Screen in reversed display mode Adjusting the display setting You can adjust the touch panel brightness On the DISPLAY SETTING screen adjust the brightness by pressing or Memo Pressing RESET resets the display setting back to the factory default Setting the calibration You can automatically calibrate the gradation when the shading...

Page 141: ...e with the original MANUAL Press this button to set the contrast manually IMAGE DIRECTION Select whether to use the function for IMAGE DIRECTION ENABLE Press this button to use this function DISABLE Press this button to disable this function COPY BYPASS FEED Press the button of the desired paper type for bypass feeding The displayed paper types differ depending on the model ORIGINAL MODE Press the...

Page 142: ...ANDARD This option is suitable for an original with regular size text FINE This option is suitable for an original with small size text and fine illustrations U FINE This option is suitable for an original with small size text and detailed illustrations ORIGINAL MODE Select the scanning mode based on the type of the original TEXT This option is suitable for an original with text and line drawings ...

Page 143: ...ns 90 degrees to the left Select this option to rotate your scans 180 degrees PREVIEW SETTING Enabling the Preview function allows you to preview the scanned images before saving or E mailing them ON Press this button to enable the function OFF Press this button to disable the function INITIAL PREVIEW TYPE Select the display mode for the preview screen The available options are PAGE FIT and WIDTH ...

Page 144: ...for scans ORIGINAL MODE is not available in Gray Scale mode EXPOSURE Select the desired exposure for scans To set the contrast manually press or and set the desired contrast level To set the contrast automatically in accordance with the original press AUTO BACKGROUND ADJUSTMENT Select the desired background exposure for scans The higher the exposure set by pressing the lighter the background color...

Page 145: ... equipment ID SORT Press this button to print the ADDRESS BOOK INFORMATION sorted by ID number NAME SORT Press this button to print the ADDRESS BOOK INFORMATION sorted by last name For an output example of ADDRESS BOOK INFORMATION see the following page P 230 ADDRESS BOOK INFORMATION GROUP NUMBERS Press this button to print the GROUP NUMBER INFORMATION that shows all registered groups and members ...

Page 146: ...PER TYPE and proceed to step 2 If you do not need to set paper type press OK and complete the operation 2 Press the portion of the illustration corresponding to the drawer whose paper type you want to change and press the desired paper type button then press OK to complete the settings The PAPER TYPE screen consists of two sections THICKNESS and ATTRIBUTE Set THICKNESS when using thick paper and r...

Page 147: ... address book data in the TopAccess administrator mode For details refer to the TopAccess Guide Chapter 8 Administration Tab Page Creating new contacts You can create new contacts in the address book The following two methods are available to create new contacts P 147 Registering contacts from the USER FUNCTIONS using ADDRESS button P 148 Registering contacts from Log lists Registering contacts fr...

Page 148: ... or that were searched from the LDAP server E mail addresses that were manually entered or that were searched from the LDAP server The following information can be registered from the Receive Log Remote fax numbers that were directly dialed or that were searched from the LDAP server for a polling reception E mail address of the sender The following information can be registered from the Scan Log E...

Page 149: ...or fax transmission Note This step is available only when the FAX Unit is installed 6 Press OK to register the contact The contact is registered in the address book Editing or deleting contacts You can edit or delete contact information registered in the address book 1 On the ADDRESS BOOK screen press the contact that you want to edit and press EDIT The ADDRESS BOOK EDIT screen is displayed Note I...

Page 150: ...tacts by ID number P 150 Searching for contacts by entering a search string Searching for contacts by ID number 1 On the ADDRESS BOOK screen press KNOWN ID The KNOWN ID screen is displayed 2 Enter the ID Number using the digital keys and press OK 3 The touch panel displays the found contact Press the contact and then EDIT to edit the contact information Or press DELETE to delete the contact For in...

Page 151: ... the contact information For instructions on editing contacts see the following page P 149 Editing or deleting contacts Memo Press or to display the found contacts on different pages if one page is not enough to display them Pressing or allows you to skip 5 pages If you want to change the results of the search press RESEARCH Then you will be returned to the Step 2 screen specify the search string ...

Page 152: ...AME The on screen keyboard is displayed For details of the on screen keyboard see the following page P 227 On screen keyboard 3 Enter the group name and press OK 4 Press OK The CHECK OF GROUP MEMBER screen is displayed 5 Select the contacts that you want to add to the group and press OK To add contacts by selecting each contact manually see the following page P 154 Adding or removing contacts To a...

Page 153: ...ete and then DELETE The message Delete OK is displayed on the ATTENTION screen Press OK to delete the group 2 Press GROUP NAME The on screen keyboard is displayed For details of the on screen keyboard see the following page P 227 On screen keyboard If you do not need to edit the group name proceed to step 6 3 Enter the group name and press OK 4 Press OK The CHECK OF GROUP MEMBER screen is displaye...

Page 154: ...r to display contacts on different pages You can remove all contacts by pressing ALL CLEAR Adding or removing contacts by searching by ID number 1 On the CHECK OF GROUP MEMBER screen press KNOWN ID The KNOWN ID screen is displayed 2 Enter the ID Number using the digital keys and press OK The touch panel displays the found contacts 3 To add a contact to the group press the contact to highlight it T...

Page 155: ...e items that you require and press SEARCH Memo Press CLEAR to clear the search strings you entered 5 The touch panel displays the found contacts Press the contact you want to add to the group to highlight it To remove a contact from the group remove its highlight When the addition or removal of contacts is complete press OK To add remove both the fax number and E mail address of a contact to from ...

Page 156: ...nter the ID Number using the digital keys and press OK The touch panel displays the found groups 3 Press the button of the desired group and proceed to the edit or delete operation For instructions on editing or deleting groups see the following page P 153 Editing or deleting groups Searching for groups by group name 1 On the ADDRESS BOOK screen press SEARCH The GROUP SEARCH screen is displayed 2 ...

Page 157: ...TS screen you will see all the fax numbers listed first and then all the E mail addresses CHECK E MAIL You can check for new E mails Internet Faxes on the POP3 server If a new E mail is on the POP3 server the equipment automatically prints the E mail data after retrieving them from the POP3 server Note To perform this operation the POP3 server must be configured using TopAccess For instructions on...

Page 158: ...following page P 139 Accessing the User Menu 1 Change the password 1 Press OLD PASSWORD to enter the current password 2 Press NEW PASSWORD to enter the new password 3 Press RETYPE NEW PASSWORD to enter the new password again 4 Press OK to save the new password You will be returned to the USER menu screen Memo When you press OLD PASSWORD NEW PASSWORD or RETYPE NEW PASSWORD the on screen keyboard is...

Page 159: ... will be unavailable Setting role information allows you to give privileges to users For details of role information refer to the TopAccess Guide Chapter 7 User Management Tab Page 3 Press PASSWORD The on screen keyboard is displayed For details of the on screen keyboard see the following page P 227 On screen keyboard 4 Enter the administrator password and press OK The ADMIN menu is displayed Memo...

Page 160: ... 1 2 displays GENERAL menu 2 2 This menu allows you to perform the following operations P 189 E MAIL P 190 INTERNET FAX P 190 SECURITY P 194 LIST REPORT P 197 PRINTER e FILING P 198 WIRELESS SETTING P 215 FACTORY DEFAULT P 212 CHANGE USER PASSWORD P 212 802 1X SETTINGS GENERAL menu 1 2 GENERAL menu 2 2 P 161 Setting the device information P 162 Setting the notification P 162 Changing the administr...

Page 161: ...vel P 166 Setting the calibration P 166 Setting the status message P 166 Setting the auto clear function P 167 Managing the option licenses P 168 Adding or removing display languages P 170 Updating your system P 171 Creating or installing clone files P 174 Setting the panel calibration P 174 Exporting logs P 174 Setting job skip P 174 Changing the keyboard layout P 175 Setting the Print Adjustment...

Page 162: ... E MAIL The on screen keyboard is displayed For details of the on screen keyboard see the following page P 227 On screen keyboard 2 Enter the E mail address and press OK Memo You can specify up to three E mail addresses to which notification messages will be sent if needed To enable notification you must have at least one E mail address entered 3 Press ON for the E mail address to receive notifica...

Page 163: ... can use alphanumerics and the following symbols _ Setting the clock You can adjust the clock built into this equipment by entering the date and time using the digital keys P 163 Changing the date and time P 163 Changing the date format Note When the time settings of the equipment are adjusted using the SNTP service the date and time cannot be set manually You can make settings for the SNTP servic...

Page 164: ...n version Contact your service representative to change the default setting for each button Setting the weekly timer 1 On the POWER SAVE screen press WEEKLY TIMER The TIMER screen is displayed 2 Check the settings on the display If changes are required press CHANGE If no changes are required press OK and complete the operation 3 Make settings for the weekly timer 1 Press the button of the desired ...

Page 165: ... made in the TopAccess administrator mode For details refer to the TopAccess Guide Chapter 8 Administration Tab Page By default the Power Save period is set to 1 min and the Sleep period is set to 1 min Item name Description SLEEP TIMER Press the desired period of time in minutes that this equipment should wait before the Sleep mode is activated SLEEP MODE Select the AUTO SLEEP or POWER OFF mode a...

Page 166: ... the printed chart face down on the glass so that the two black rectangular marks are placed on the left side 5 Press the START button on the control panel The calibration begins Do not operate the equipment until the message Scanning and calibrating disappears Note If the chart is not properly placed the message Set chart correctly is displayed on the touch panel In this case return to step 3 and...

Page 167: ...lect the option for which you want to confirm product information and press DETAILS The LICENSE DETAILS screen is displayed 2 After you confirm product information press CLOSE You will be returned to the LICENSE MANAGEMENT screen Memo The following information is displayed Product name Option name License ID License ID Date The date and time of when the option has been installed Installing an opti...

Page 168: ...e ON OFF button on the control panel Adding or removing display languages You can add new languages to be used on the touch panel and also remove those you no longer need Furthermore from this menu you can also change the default language used on the touch panel to a different one P 168 Adding a language P 169 Removing a language P 170 Setting the default language Memo The following language packs...

Page 169: ...press OK You will be returned to the GENERAL menu 2 2 Memo If the installation fails the message Installation Failed will be displayed on the CAUTION screen In this case press CLOSE and perform the operation again 6 Remove the USB storage device from the USB port on the equipment Removing a language 1 On the LANGUAGES screen select the language pack that you want to remove and press DELETE The del...

Page 170: ... your dealer Before performing the operation store the updating files in the root directory of your USB storage device in advance 1 Press SYSTEM UPDATES on the GENERAL menu 2 2 screen The SYSTEM UPDATES screen is displayed and you can view the software currently installed and the respective versions 2 Press INSTALL A message appears prompting you to insert the USB storage device 3 Connect your USB...

Page 171: ...is automatically rebooted Creating or installing clone files You can create clone files of the setting data and user data by using the cloning function These files can also be installed on other equipment of the same multifunctional digital system series This function is convenient when you want to apply the same settings to multiple equipment P 171 Installing the clone data P 172 Creating clone f...

Page 172: ...D REQUEST screen Memo The input password appears as asterisks 7 Press OK The installation confirmation screen is displayed 8 Press YES The installation begins Note Do not remove the USB storage device until the data transfer is complete Removing the device while data are being transferred could destroy them or cause a malfunction of the equipment 9 When the installation is complete remove the USB ...

Page 173: ...m or cause a malfunction of the equipment 4 When the creating of the clone files is complete press OK You will be returned to the CLONING screen Memo When creating the cloning files fails the message The File Save Failed will be displayed on the CAUTION screen In this case press CLOSE and perform the operation again When the memory of your USB storage device becomes full while the clone files are ...

Page 174: ...device 1 Connect your USB storage device to the USB port on the equipment 2 Begin exporting the log data 1 Select the log file format from CSV or XML 2 Select the log type to export 3 Press SAVE to begin exporting Memo You can select only one log type per operation Note Do not remove the USB storage device until the data transfer is complete Removing the device while data are being transferred cou...

Page 175: ...g is switched SCATTER BLUR Makes micro adjustments for scattered or finely blurred colors PLAIN Adjusts the plain paper setting SPECIAL 3 Adjusts the special paper 3 setting PRINT QUALITY Adjusts the printing quality if it is uneven due to temperature humidity or print density frequency PRINT QUALITY Adjusts the printing quality when it is uneven BACK GROUND Adjusts the background when it is dark ...

Page 176: ... P 185 Setting the LDAP services filtering functions and link down detection P 185 Setting IPsec IP security P 186 Checking the network Note When performing network settings you are required to press APPLY NOW after changing the settings to initialize the NIC Pressing APPLY NOW displays the message NETWORK INITIALIZING at the lower left of the screen in a few seconds The time for this message to a...

Page 177: ...rted an appropriate IP address is assigned to this equipment by the auto IP addressing function However the auto IP addressing may not work properly if a router is placed in the network NO AUTO IP When TCP IP is set using only the DHCP server Select NO AUTO IP when the equipment is connected to a local area network with a DHCP server and you want to set the TCP IP not using the auto IP addressing ...

Page 178: ...link local address is generated automatically When you select STATEFUL The IPv6 address is automatically acquired from the DHCPv6 server In this mode it is possible to register one IPv6 address P 181 Setting the IPv6 protocol automatically in a stateful network environment Memo If Duplicate Address Detection DAD detects duplicate addresses the message IPv6 ADDRESS CONFLICT is displayed on the touc...

Page 179: ...LE DHCP OPTIONS Select whether or not to use the optional information IPv6 address for the DNS server etc other than the IPv6 address for this equipment issued by the DHCPv6 server ENABLE Press this button to use the optional information DISABLE Press this button to not use the optional information IP Address Press this button to assign an IPv6 address to this equipment PREFIX Press this button to...

Page 180: ...he NETWORK menu Memo The IPv6 address acquired from the DHCPv6 server is displayed Item name Description ENABLE DHCP IP Address ENABLE Press this button to use the IPv6 address issued by the DHCPv6 server DISABLE Press this button to disable the IPv6 address issued by the DHCPv6 server ENABLE DHCP OPTIONS ENABLE Press this button to use the optional information IPv6 address for the DNS server etc ...

Page 181: ...rotocol ADDRESS MODE Select STATEFUL for the IPv6 addressing mode Link Local Address The unique address used in IPv6 is displayed Item name Description ENABLE DHCP IP Address ENABLE Press this button to use the IPv6 address issued by the DHCPv6 server DISABLE Press this button to disable the IPv6 address issued by the DHCPv6 server ENABLE DHCP OPTIONS ENABLE Press this button to use the optional i...

Page 182: ...lly detect the appropriate frame type or press a specific frame type button If you do not know the frame type that must be used select AUTO Item name Description ENABLE Netware ENABLE Press this button to use the NetWare protocol DISABLE Press this button to disable the NetWare protocol ENABLE BINDERY ENABLE Press this button to enable communication with the NetWare file server in bindery mode DIS...

Page 183: ...NDARY from the DHCP server Item name Description SMB PROTOCOL ENABLE Press this button to use the SMB protocol DISABLE Press this button to disable the SMB protocol When you select ENABLE select the function that you want to disable in RESTRICTION RESTRICTION Select whether to disable the machine sharing or file sharing function You can select one of the following NONE Press this button when not r...

Page 184: ...ress this button to enter the device name of this equipment DESIRED ZONE Press this button to enter the AppleTalk zone name If your AppleTalk network has not been configured with a zone enter the default zone name Item name Description ENABLE HTTP SERVER ENABLE Press this button to use the HTTP network server service DISABLE Press this button to disable the HTTP network server service This option ...

Page 185: ...s For details on how to register the directory service refer to the TopAccess Guide Chapter 8 Administration Tab Page Note If the LDAP network service is disabled you will not be able to acquire the From Address from the LDAP server during the User Authentication for Scan to E mail for transmitting an E mail If this equipment is not connected to the network disable the link down detection function...

Page 186: ... IPv6 Secondary SNTP server IPv4 IPv6 LDAP server 1 LDAP server 2 LDAP server 3 LDAP server 4 LDAP server 5 Remote server 1 Remote server 2 To designate the desired server manually Enter the server name IPv4 address or IPv6 address manually When you press the Manual Input field the on screen keyboard is displayed For details of the on screen keyboard see the following page P 227 On screen keyboard...

Page 187: ...UPLEX 2 2 DUPLEX Press this button to set the 2 sided mode to 2 2 DUPLEX USER Press this button to automatically display the screen to select the 2 sided mode when originals are placed in the Reversing Automatic Document Feeder SORT MODE PRIORITY Select the default sort mode for copy jobs If STAPLE is selected the output is stapled on the upper left corner by default To staple copies the finisher ...

Page 188: ...ngth exceeds the recording paper printing area 1 On the FAX screen press RX PRINT The RX PRINT screen is displayed 2 Press ON or OFF for DISCARD and REDUCTION as required and press OK The registered options can be confirmed in FUNCTION LIST P 235 FUNCTION LIST Administrator FILE You can automatically delete files stored by the Scan to File operation Use this menu to set the maintenance function an...

Page 189: ...utton to set the default E mail subject Pressing this button displays the SUBJECT screen For details of this screen see Operations in the SUBJECT screen below Press this button to add date and time to the E mail subject Press this button to not add date and time to the E mail subject Press to enable edit of the E mail subject Press to disable edit of the E mail subject BODY Press this button to en...

Page 190: ...his menu allows you to perform the following operations P 190 Managing certificates P 193 Setting secure PDF P 194 Performing the integrity check Memo For instructions on how to display the SECURITY screen see the following page P 159 Accessing the Admin Menu Managing certificates You can import device certificates and CA certificates as well as export device certificates P 190 Importing a certifi...

Page 191: ...t and press OK When the file extension is pfx or p12 the PASSWORD REQUIRED screen will be displayed Proceed to the next step When the file extension is any other than above importing the certificate will begin Proceed to step 9 Do not remove the USB storage device until the data transfer is complete Removing the device while data are being transferred could destroy them or cause a malfunction of t...

Page 192: ...evice certificate Memo The file format of the exported device certificate will be PEM extension crt 1 On the SECURITY screen press CERTIFICATE MANAGEMENT The CERTIFICATE MANAGEMENT screen is displayed 2 Press EXPORT A message appears prompting you to insert the USB storage device 3 Connect your USB storage device to the USB port on the equipment and press OK The EXPORT CERTIFICATE screen is displa...

Page 193: ... AUTHENTICATIO N CODE AS PASSWORD ENABLE Press this button to use the user authentication user name as user password DISABLE Press this button to use the user password entered in USER PASSWORD above instead of the user authentication user name MASTER PASSWORD Press this button to enter the password required to change the security setting of a secure PDF file No master password is initially set ENC...

Page 194: ... data to which the security execution code refers 1 On the SECURITY screen press INTEGRITY CHECK The INTEGRITY CHECK screen is displayed 2 Press MINIMUM or FULL The message Are you sure is displayed on the CONFIRMATION screen 3 Press OK When the integrity check is complete the message The process was finished successfully will be displayed on the CONFIRMATION screen Note It may take some time to c...

Page 195: ...ion list when the mailbox on this equipment has received a document This can be set for each the following mailbox transactions RELAY STATION When a relay transmission has been received from an originator as a relay hub LOCAL When the mailbox on this equipment has been reserved for a local document REMOTE When the mailbox on this equipment has been reserved for a remote document from another facsi...

Page 196: ...TING The REPORT SETTING screen is displayed 2 Press RECEPTION LIST The RECEPTION LIST screen is displayed 3 Specify whether to print the reception list for each transaction type and press OK Item name Description MEMORY TX DIRECT TX MULTI TX POLLING RELAY ORIGINATOR RELAY STATION RELAY DESTINATION OFF Press this button to disable printing of communication report ALWAYS Press this button to always ...

Page 197: ...he function to automatically change the paper source also when the paper source is manually specified for a print job Selecting ON makes the equipment feed the same size of paper from a different drawer when the specified drawer becomes empty during a print job This function is always enabled when printing is performed by selecting Auto for the paper source on the print dialog box For details of t...

Page 198: ...work type for the wireless network Note If you are not sure what network type to select see the following section to determine the network type first 1 Press USER FUNCTIONS button on the control panel to enter the USER FUNCTIONS menu 2 Press ADMIN The ADMINISTRATOR PASSWORD screen is displayed 3 Press PASSWORD The input screen is displayed Item name Description AUTO RELEASE PRIVATE HOLD PRINT Sele...

Page 199: ...NETWORK TYPE screen is displayed 8 Press INFRASTRUCTURE and press NEXT 9 The SSID SETTINGS screen displayed Continue to the procedure for specifying the SSID P 199 Specify SSID Specify SSID When you select the Infrastructure Mode for the network type you can specify the SSID by selecting the available network list or manually entering the SSID P 200 Selecting the SSID from the available network li...

Page 200: ...nmental conditions If the desired SSID is not displayed please specify the SSID manually P 200 Entering the SSID manually This Wireless LAN supports only channel 1 to 11 This equipment cannot connect the Access Point that uses the other channel than these channels Please make sure to set the channel between 1 to 11 in the Access Point 3 Press NEXT 4 The WIRELESS LAN SECURITY SETTINGS screen is dis...

Page 201: ...y mode with EAP TLS protocol Using the WPA WPA2 802 1X with the EAP TLS protocol you must install user certification file and CA certification file in the equipment This equipment uses the user certification file to authenticate the access rights to the wireless network and the RADIUS server authenticate this equipment using the CA certification file Note When using the WPA WPA2 802 1X with the EA...

Page 202: ...interval AES CCMP Select this to use AES encryption AES is the next generation cryptography algorithm that the U S government improves to replace the DES and 3DES DYNAMIC WEP Select this to use an encryption which automatically updates the WEP key DYNAMIC WEP does so periodically as well as automatically Note To select TKIP or AES CCMP press WPA or WPA2 or to select DYNAMIC WEP press 802 1X Memo T...

Page 203: ...s WPA WPA2 or 802 1X and then NEXT The AUTHENTICATION SETTINGS screen is displayed Note To select TKIP or AES CCMP press WPA or WPA2 or to select DYNAMIC WEP press 802 1X 2 Press PEAP and press NEXT The WIRELESS AUTHENTICATION PEAP screen is displayed 3 Enter the following items and press NEXT EAP USER NAME Press this to enter the EAP user name that is used for the authentication EAP PASSWORD Pres...

Page 204: ...EP does so periodically as well as automatically Note To select TKIP or AES CCMP press WPA or WPA2 or to select DYNAMIC WEP press 802 1X Memo The encryption intensity between each encryption is AES CCMP TKIP DYNAMIC WEP 5 Specify the following items and press NEXT TRANSMIT POWER Select the low transmit power if you want to limit the area that the wireless communication is enabled If you do not hav...

Page 205: ...tegrity check This key will be changed for every fixed interval AES CCMP Select this to use AES encryption The AES is the next generation cryptography algorithm that the U S government improves to replace the DES and 3DES PSK PASS PHRASE Press this to enter the PSK Pass Phrase The PSK is created by using the this pass phrase You must enter the same pass phrase that is set in the Access Point The P...

Page 206: ...e WEP key KEY FORMAT Select the character code for the WEP key WEP KEY Press this to enter the WEP key The maximum length of WEP key varies depending on the WEP Encryption and Key Entry Method Memo When pressing WEP the letter entry screen is displayed Enter the value using the keyboard and digital keys and press OK to set the entry 3 Specify the following items and press NEXT TRANSMIT POWER Selec...

Page 207: ... and then repeat the operation 4 Press YES and wait until the setting is reflected Setting up the Ad Hoc Mode The wireless settings can be operated from the Control Panel of this equipment When setting up the equipment for the wireless network in the Infrastructure Mode follow the steps below 1 Select the network type P 198 Select network type 2 Specify the SSID P 199 Specify SSID 3 Select the sec...

Page 208: ...pecify the between 1 to 11 for the channel However if there is a channel that has already been used for Ad Hoc network use the same channel 9 The SSID SETTINGS screen displayed Continue to the procedure for specifying the SSID P 199 Specify SSID Specify SSID When you select the Ad Hoc Mode for the network type you can specify the SSID by entering the SSID manually P 200 Entering the SSID manually ...

Page 209: ... can be selected for the security mode If you are not sure what security mode to select see the following section to determine the security mode Selecting WEP security mode The WEP is a data encryption method using the WEP key between the Access Point and other wireless devices 1 Press WEP and press NEXT The WIRELESS ENCRYPTION WEP screen is displayed 2 Enter the following items and press NEXT WEP...

Page 210: ...ity mode You can also set no security for wireless access Note If you do not set no security anyone knows how the SSID can connect to the wireless network Therefore it is recommended to set the security if it is possible 1 Press NONE and press NEXT The TRANSMIT POWER SETTINGS screen is displayed 2 Select the transmit power and press NEXT button Select the low transmit power if you want to limit th...

Page 211: ...ireless network 1 Press USER FUNCTIONS button on the control panel to enter the USER FUNCTIONS menu 2 Press ADMIN The ADMINISTRATOR PASSWORD screen is displayed 3 Press PASSWORD button The input screen is displayed 4 Enter the administrator password and press OK The ADMIN menu is displayed 5 Press WIRELESS SETTING The WIRELESS SETTING menu is displayed 6 Press WIRELESS SETTING The WIRELESS SETTING...

Page 212: ... PASSWORD the on screen keyboard is displayed For details of the on screen keyboard see the following page P 227 On screen keyboard The input password appears as asterisks in the NEW PASSWORD and RETYPE NEW PASSWORD boxes 802 1X SETTINGS You can make settings for IEEE 802 1X authentication that will apply to wired networks This equipment supports the following authentication methods EAP MSCHAPv2 E...

Page 213: ...on method and press Next Selecting inner authentication method is necessary only when you selected PEAP or EAP TTLS in step 3 Item name Description 802 1X ENABLE Press this button to use IEEE 802 1X authentication DISABLE Press this button to disable IEEE 802 1X authentication Memo When changing IEEE802 1X authentication from ENABLE to DISABLE press Next and on the Confirm the following settings s...

Page 214: ... NAME Press this button to enter the EAP user name PASSWORD Press this button to enter the authentication password RETYPE PASSWORD Press this button to enter the authentication password again Use Username from Common Name in the User Certificate To set the common name in the user certificate installed in this equipment as EAP user name press ENABLE Note If you set this item to ENABLE you will not ...

Page 215: ...General All the settings are reset to the factory defaults Network Copy Fax Scan to File E mail Internet Fax Printer e Filing Printer Print Service Security User Data Remarks User Management User Account When the user management data are cleared the LDAP mapping information will be also cleared Group Management Role Management Department Management Quota Management Counter User Counter The data ar...

Page 216: ...a and user data before initialization use the cloning function to create clone files For details of the cloning function see the following page P 171 Creating or installing clone files When the initialization fails the message The process failed will be displayed In this case press CLOSE and perform the operation again 2 Press OK to reboot the equipment The equipment reboots ...

Page 217: ...er of sheets printed by system page print jobs Scan counter Displays the total number of originals scanned by this equipment The scan counter contains the following counters Copy counter Indicates the number of originals scanned by copy jobs Fax counter Indicates the number of originals scanned by fax and Internet Fax transmissions Network counter Indicates the number of originals scanned by scan ...

Page 218: ...contains the following counters Copy counter Indicates the number of sheets printed by copy jobs Fax counter Indicates the number of sheets printed by polling jobs Printer counter Indicates the number of sheets printed by print jobs and E mail receptions Internet Fax receptions List counter Indicates the number of sheets printed by system page print jobs Memo The Department Management function set...

Page 219: ...e P 227 On screen keyboard 4 Enter the department code and press OK You will be returned to the DEPARTMENT CODE screen 5 Press OK The COUNTER screen is displayed 6 Continue with the operation that you require P 219 Displaying print counter for department code P 220 Displaying scan counter for department code P 220 Displaying fax communications counter for department code Displaying print counter f...

Page 220: ...ntrol the quantity of copy print scan and facsimile pages printed by each department code You can register up to 1000 department codes To manage the department codes you must know the administrator password for this equipment For this reason it is recommended that this task be performed only by an authorized administrator Note If the User Management function is enabled and you log in using a user ...

Page 221: ... page P 220 Logging on as administrator For an output example of DEPARTMENT CODE LIST see the following page P 229 DEPARTMENT CODE LIST Enabling department codes Initially the Department Management function is disabled If you want to manage the counters separately by department codes you must enable this function When the Department Management function is enabled the department code input screen w...

Page 222: ... instructions on how to display the DEPT MANAGEMENT menu screen see the following page P 220 Logging on as administrator 2 Press an undefined button to create a new department and then ENTRY The on screen keyboard is displayed For details of the on screen keyboard see the following page P 227 On screen keyboard Memo If the touch panel does not display an undefined department code press to display ...

Page 223: ...touch panel does not display the desired department code press to display the next page 3 Press YES The on screen keyboard is displayed For details of the on screen keyboard see the following page P 227 On screen keyboard 4 If changing the department name enter a new department name and press OK If not just press OK The department code currently set is displayed on the EDIT DEPARTMENT CODE screen ...

Page 224: ... The QUOTA screen is displayed 8 Set the quota of this department code as required and press OK For the description of each item see step 7 in the following operation P 222 Registering a new department code Deleting department codes You can delete an existing department code 1 On the DEPT MANAGEMENT menu screen press DEPARTMENT REGISTRATION The DEPARTMENT CODE screen is displayed Memo For instruct...

Page 225: ...ess YES The counter is now cleared Memo Press NO to cancel the clear operation Setting output limitations for all departments You can set output limitations for all departments in a single operation When you select ON output will be disabled for all departments When you select OFF unlimited outputs will be allowed for all departments Memo When you select ON in this operation the quota settings for...

Page 226: ...cel the operation Resetting all department counters You can clear all department counters Note This operation clears only the department counters You cannot clear the total counter 1 On the DEPT MANAGEMENT menu screen press RESET ALL COUNTERS The message CLEAR OK is displayed on the CONFIRMATION screen Memo For instructions on how to display the DEPT MANAGEMENT menu screen see the following page P...

Page 227: ...llows 101 keyboard QWERTY layout 102 105 keyboard QWERTZ layout 102 105 keyboard AZERTY layout Note There is no guarantee that all keyboards will function properly On screen numeric keypad Whenever a fax number needs to be entered the following screen is displayed Press Pause to enter One in a fax number adds a three second pause to the dialing of the number You can also use the digital keys on th...

Page 228: ...92 FAX PRINT LIST TOTAL 99999 99999 199998 SCAN COUNTER CALIBRATION COUNTER 2 FULL COLOR COPY 99999 199998 FAX NETWORK TOTAL TOTAL 99999 199998 299996 599994 BLACK TOTAL 99999 99999 99999 199998 99999 299996 FULL COLOR SMALL 16667 33334 LARGE TOTAL COPY 16667 33334 33334 66668 BLACK TOTAL 16667 16667 33334 FULL COLOR SMALL 16667 33334 LARGE TOTAL FAX 16667 33334 33334 66668 BLACK TOTAL 16667 16667...

Page 229: ...IT SMALL 99999 LARGE 99999 199998 RECEPTION 99999 99999 199998 SCAN COUNTER SMALL LARGE NETWORK 99999 99999 199998 FULL COLOR COPY 99999 99999 199998 FAX 99999 99999 199998 NETWORK 99999 99999 199998 BLACK COPY SMALL 99999 99999 LARGE 99999 99999 199998 199998 99999 99999 199998 399996 399996 799992 999999 TOTAL FAX COMMUNICATION PRINT LIST LIMIT TOTAL 99999 99999 199998 TRANSMIT SMALL 99999 LARGE...

Page 230: ... User03 OFF MEMORY OFF 0 00000000003 user03 example com 004 User04 OFF MEMORY OFF 0 00000000004 user04 example com 005 User05 OFF MEMORY OFF 0 00000000005 user05 example com 006 User06 OFF MEMORY OFF 0 00000000006 user06 example com 007 User07 OFF MEMORY OFF 0 00000000007 user07 example com 008 User08 OFF MEMORY OFF 0 00000000008 user08 example com 009 User09 OFF MEMORY OFF 0 00000000009 user09 ex...

Page 231: ...10 20 47 FAX NO 1 99999999999 FAX NO 2 99999999990 NAME MFP_00000183 NO NAME ADDRESS BOOK 001 Group01 001 007 014 019 001 008 014 019 002 008 015 020 003 009 015 020 004 009 016 005 010 016 005 010 017 006 011 017 006 012 018 007 013 018 003 Group03 005 005 006 007 008 009 002 Group02 005 007 009 015 060 065 Fax Number E mail Address ...

Page 232: ...XXXXXXXXXXXXXXXXXXXXX TOTAL COUNTER 9999 TRAY TRAY 1 A4 AUTO CLEAR 45 TONER REMAINING QUANTITY 100 DRUM REMAINING QUANTITY 99 FUSER REMAINING QUANTITY 100 COPY EXPOSURE AUTO IMAGE DIRECTION DISABLE MPT PLAIN ORIGINAL MODE FOR BLACK TEXT PHOTO OMIT BLANK PAGE ADJUSTMENT 0 2IN1 4IN1 WRITE LATERALLY MAGAZINE SORT OPEN FROM LEFT FUNCTION LIST TIME 05 13 2013 16 18 S N CME000034 F W Ver XXXXXXXXXXXX M ...

Page 233: ...00 40 af 7e 28 55 Network Topology Ethernet Connector RJ45 Network Mode Auto Novell Network Information enabled Print Server Name MFP_04998820 Password Defined Search Root not defined Directory Services Tree ORG Directory Services Context dept1 org Scan Rate 5 Frame Type Auto Sense TCP IP Network Information for IPv4 enabled Address Mode Static IP IP Address 10 10 70 120 Subnet Mask 255 255 255 0 ...

Page 234: ...uipment AppleTalk Zone The AppleTalk zone of this equipment AppleTalk Type The AppleTalk printer type of this equipment Novell Connection Information File System Server Name The NetWare file system server name to which this equipment is connected Queue Name The NetWare queue name to which this equipment is connected AppleTalk Connection Information AppleTalk Printer Name The AppleTalk printer name...

Page 235: ...to enter the power save mode in minutes NO ENERGY SAVER SLEEP TIMER Shows the time to enter the sleep mode in minutes NO ENERGY SAVER SLEEP MODE Shows the item which is set to the sleep mode NO DAYLIGHT SAVINGS TIME ENABLE DAYLIGHT SAVINGS TIME Shows whether the daylight savings time is enabled or disabled NO DAYLIGHT SAVINGS TIME OFFSET Shows the offset time difference from the local standard tim...

Page 236: ...ministrator authority NO HARDCOPY SECURITY PRINTING COPY INHIBITION Shows whether to inhibit copying the document NO HARDCOPY SECURITY PRINTING SCAN INHIBITION Shows whether to inhibit scanning the document NO HARDCOPY SECURITY PRINTING FAX INHIBITION Shows whether to inhibit faxing the document NO CONFIDENTIALLY SETTING DOCUMENT NAME Shows whether the confidential setting on the JOB STATUS screen...

Page 237: ...Paper Source function is enabled or disabled NO AUTO EXIT TRAY CHANGE CASCADE PRINT Shows whether the Auto Exit Tray Change Cascade Print function is enabled or disabled NO SUSPEND PRINTING IF STAPLER EMPTY Shows whether this equipment suspends printing when stapler empty occurs NO ORIGINAL OUTSIDE ERASE Shows whether the original outside erase function is enabled or disabled NO RESOLUTION Shows t...

Page 238: ...original mode for a fax Internet Fax transmission YES EXPOSURE Shows the default exposure setting for a fax Internet Fax transmission YES TX TYPE 1 Shows the default transmission type YES TTI Shows whether the TTI is enabled or disabled NO RTI Shows whether the RTI is enabled or disabled YES ECM 1 Shows whether the ECM is enabled or disabled YES PREVIEW SETTING Shows whether the preview function i...

Page 239: ...cal folder is stored This applies only when the maintenance function is enabled NO E MAIL Function Description User FRAGMENT MESSAGE SIZE KB Shows the fragment message size that applies to an e mail transmission NO FROM ADDRESS Shows the sender s e mail address that applies to an e mail transmission NO FROM NAME Shows the sender s name that applies to an e mail transmission NO RECIPIENT DOMAIN NAM...

Page 240: ...M NAME Shows the sender s name that applies to an Internet Fax transmission NO RECIPIENT DOMAIN NAME Shows whether the automatic adding of the domain name is enabled or disabled when an address is entered NO NUMBER OF RETRY Shows how many times this equipment tries to send an Internet Fax when it had previously failed NO RETRY INTERVAL Shows the interval of an Internet Fax transmission NO INTERNET...

Page 241: ...ws whether the Automatic Change of Paper Source function is enabled or disabled NO PAPER OF DIFFERENT DIRECTION Shows whether the Paper of Different Direction function is enabled or disabled NO ENFORCEMENT CONTINUE OF ILLEGAL PAPER Shows whether the Enforcement Continue of Illegal Paper function is enabled or disabled NO AUTO EXIT TRAY CHANGE CASCADE PRINT Shows whether the Auto Exit Tray Change C...

Page 242: ...NO DEFAULT GATEWAY Shows the default gateway address of this equipment NO USE DHCPv6 SERVER FOR OPTIONS Shows whether the optional information is obtained from the DHCPv6 server NO USE STATELESS FOR IP ADDRESS M FLAGS Shows whether the stateless usage IP address acquisition M flag is enabled or disabled NO USE STATELESS FOR OPTIONS O FLAGS Shows whether the stateless usage optional information acq...

Page 243: ...DAP Shows whether the LDAP is enabled or disabled NO ATTRIBUTE 1 Shows the name of the schema corresponding to the LDAP server configuration NO ATTRIBUTE 2 Shows the name of the schema corresponding to the LDAP server configuration NO SEARCH METHOD Shows search conditions for LDAP searching NO NETWORK SETTING SESSION DNS SESSION Function Description User ENABLE DNS Shows whether the DNS is enabled...

Page 244: ...LOGON USER NAME Shows the logon user name of this equipment for the domain if it has been set NO PRIMARY WINS SERVER Shows the primary WINS server address if it has been set NO SECONDARY WINS SERVER Shows the secondary WINS server address if it has been set NO SMB SIGNING OF SMB SERVER Shows the setting of the SMB Signing of SMB Server NO SMB SIGNING OF SMB CLIENT Shows the setting of the SMB Sign...

Page 245: ... number for the HTTP network service NO ENABLE SSL Shows whether the SSL for the HTTP network service is enabled or disabled NO SSL PORT NUMBER Shows the SSL port number for the HTTP network service NO NETWORK SETTING NETWORK SERVICE SMTP CLIENT NETWORK SERVICE Function Description User ENABLE SMTP CLIENT Shows whether the SMTP client is enabled or disabled NO AUTHENTICATION Shows whether SMTP aut...

Page 246: ...en assigned NO AUTHENTICATION Shows whether POP3 authentication is enabled or disabled NO TYPE POP3 LOGIN Shows the POP3 login type NO ACCOUNT NAME Shows the POP3 account name if it has been set NO SCAN RATE Shows the scan rate to check the POP3 server for new messages in minutes NO PORT NUMBER Shows the port number to be used for accessing the POP3 server NO ENABLE SSL Shows whether the SSL for t...

Page 247: ...VICE Function Description User ENABLE SNMP Shows whether SNMP is enabled or disabled NO READ COMMUNITY Shows the read community name NO ENABLE SNMP V3 Shows whether the SNMP V3 is enabled or disabled NO ENABLE SNMP V3 TRAP Shows whether the SNMP V3 trap is enabled or disabled NO ENABLE AUTHENTICATION TRAP Shows whether the authentication trap is enabled or disabled NO ENABLE ALERTS TRAP Shows whet...

Page 248: ...used for Raw TCP printing NO NETWORK SETTING PRINT SERVICE SETTING LPD PRINT Function Description User ENABLE LPD Shows whether LPR printing is enabled or disabled NO PORT NUMBER Shows the port number to be used for LPR printing NO BANNERS Shows whether a banner will be printed for each LPR print job NO NETWORK SETTING PRINT SERVICE SETTING IPP PRINT Function Description User ENABLE IPP Shows whet...

Page 249: ...ges to print the body strings of the received e mail print job NO ENABLE PRINT E MAIL ERROR Shows whether an e mail error report will be printed or not NO ENABLE E MAIL ERROR FORWARD Shows whether an e mail error message will be sent or not NO E MAIL ERROR TRANSFER ADDRESS Shows the e mail address to which an e mail error message will be sent if it is to be set NO ENABLE PARTIAL E MAIL Shows wheth...

Page 250: ...d NO USER AUTHENTICATION COPY Shows whether the user authentication copy is enabled or disabled NO USER AUTHENTICATION FAX Shows whether the user authentication fax is enabled or disabled NO USER AUTHENTICATION PRINT Shows whether the user authentication print is enabled or disabled NO USER AUTHENTICATION SCAN Shows whether the user authentication scan is enabled or disabled NO USER AUTHENTICATION...

Page 251: ...isabled NO NUMBER OF RETRY Shows the number of retry for entering the password NO LOCKOUT TIME Shows the lockout time minute NO AVAILABLE PERIOD Shows whether the password valid period setting is enabled or disabled NO EXPIRATION DAY S Shows the password valid period day NO SECURITY SETTING PASSWORD POLICY POLICY FOR ADMINISTRATOR AUDITOR Function Description User MINIMUM PASSWORD LENGTH Shows the...

Page 252: ...ether the lockout setting is enabled or disabled NO NUMBER OF RETRY Shows the number of retry for entering the password NO LOCKOUT TIME Shows the lockout time minute NO SECURITY SETTING PASSWORD POLICY POLICY FOR E FILING TEMPLATE GROUPS TEMPLATES SECURE PDF SNMP V3 CLONING SECURE RECEIVE Function Description User ...

Page 253: ...APPENDIX 253 2 1 3 4 5 6 7 PS3 font list Output example of the PS3 Font List ...

Page 254: ...2 1 3 4 5 6 7 APPENDIX 254 PCL font list Output example of the PCL Font List ...

Page 255: ...STUDIO477S 477SL 47 pages min e STUDIO527S 52 pages min Paper size A4 A5 A6 B5 Letter Legal13 Legal13 5 Legal14 Executive Statement 8 5 SQ Folio 16K Envelope IndexCard Media type Plain paper Recycled paper Envelopes Post Card Plain paper Recycled paper Automatic feeding from the drawer 1 bypass tray and paper feed unit optional Manual feeding from the bypass tray Plain paper Recycled paper Envelop...

Page 256: ...image drum belt unit fuser unit Type Flat surface scanning system When the Reversing Automatic Document Feeder is installed Fixed scanning system by feeding the original Image Sensor Color CIS ADF paper weight 52 105 g m2 ADF paper capacity 100 sheets 80 g m2 A4 LT 50 sheets except 80 g m2 A4 LT B5 A5 Acceptable size Document Holder Max 297mm ADF Max 297 mm Min 128 5 x 148 5 mm Feeding speed 52 sh...

Page 257: ... Original North America LG LT ST Size of Original A B format A4 A5 B5 FOLIO Recording Paper Size North America 8 5 x 14 LG 8 5 x 11 LT 5 5 x 8 5 ST Recording Paper Size A B format 210 mm x 297 mm A4 148 mm x 210 mm A5 182 mm x 257 mm B5 210 mm x 330 mm FOLIO Compatibility Communication Modes Exclusive Mode ECM G3 Communication Resolution Horizontal 8 dots mm 16 dots mm 300 dots inch Vertical 3 85 ...

Page 258: ...2 1 3 4 5 6 7 6 Index ...

Page 259: ...ODE 143 Color mode 90 COMMAND PORT 111 Community Name 79 COMPLETION TONE VOLUME 65 COMPRESS 143 Compress 92 Compression ratio 92 Confidential mailbox 38 Confirming the members of a group 157 CONTACT INFORMATION 161 Contact information 116 CONTEXT 182 Contrast 93 COPY 141 187 COPY BYPASS FEED 141 Copying continuous copying speed 31 Copying function combination matrix 32 CORP 148 COVER SHEET 14 Cove...

Page 260: ...TION 21 141 IMAGE menu 25 IMAGE QUALITY FOR BLACK IN ACS 143 IMAGE SHIFT 7 IMAGE tab 25 Importing a certificate 190 INFRASTRUCTURE 199 INITIAL PREVIEW TYPE 61 142 143 Initial setup 65 Initial values 76 Installing an option 167 Installing the clone data 171 INTERNET FAX 190 Internet Fax 47 precautions 107 receiving 114 sending 108 Internet Fax Address 77 Internet Fax and File 110 Internet Fax Funct...

Page 261: ...ting all department counters 226 Resetting the counters for each department 225 RESOLUTION 60 142 144 Resolution 77 90 109 Restore Defaults 78 79 80 RESTRICTION 183 RGB adjustment 94 ROTATION 143 Rotation 91 RTI 61 RX JOURNAL 195 RX MODE 65 RX printing 65 RX SPEED LIMIT 61 S SADF 22 Saturation 94 Save as File 48 78 81 SCAN 143 Scan Settings 90 Search 97 100 101 Search string 97 98 Searching for co...

Page 262: ...authentication 134 using 131 Template menu 118 Templates changing data 124 deleting 125 126 recalling 122 registering 119 122 templates 118 useful templates 118 Terminal ID 62 TIME STAMP 17 To recipient 77 Toner remaining amount 30 TopAccess 124 TOTAL COUNTER 217 TOTAL COUNTER LIST 228 Touch panel Internet Fax 107 TRANSMIT POWER 205 206 207 TRAY 146 TREE 182 TTI 61 TX JOURNAL 195 TX SPEED LIMIT 61...

Page 263: ... 2013 2015 TOSHIBA TEC CORPORATION All rights reserved Under the copyright laws this manual cannot be reproduced in any form without prior written permission of TTEC ...

Page 264: ...562 JAPAN MULTIFUNCTIONAL DIGITAL SYSTEMS User s Manual Advanced Guide 2013 2015 TOSHIBA TEC CORPORATION All rights reserved Patent http www toshibatec co jp en patent R130420N7702 TTEC Ver02 F 2015 01 OME130047B0 DP 4710S 5210S DP 4710SL ...

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