Toshiba e-studio4520C Management Manual Download Page 162

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3 MANAGING COUNTERS (COUNTER MENU)

160 Managing Department Code

Printing department code list

You can print out the department code list and counters for each department code.

In the DEPT. MANAGEMENT menu, press [PRINT OUT DEPARTMENT CODES].

Printing begins.

For instructions on how to display the screen above, see the following page:

P.158 “Logging on as administrator”

For an output example of the department code list, see the following page:

P.177 “Department code list”

Summary of Contents for e-studio4520C

Page 1: ...MULTIFUNCTIONAL DIGITAL SYSTEMS MFP Management Guide ...

Page 2: ... All rights reserved Under the copyright laws this manual cannot be reproduced in any form without prior written permission of TTEC No patent liability is assumed however with respect to the use of the information contained herein ...

Page 3: ...s Microsoft Windows Server 2003 Operating System y Microsoft Windows Windows NT and the brand names and product names of other Microsoft products are trademarks of Microsoft Corporation in the US and other countries y Apple AppleTalk Macintosh Mac Mac OS Safari TrueType and LaserWriter are trademarks of Apple Inc in the US and other countries y Adobe Adobe Acrobat Adobe Reader Adobe Acrobat Reader...

Page 4: ......

Page 5: ... Entering Admin Menu 63 Setting General Functions 65 Setting the device information 65 Setting the notification 66 Changing the administrator password 68 Setting the date and time 70 Setting the energy saver mode 72 Setting the calibration and registration display level 76 Setting the drawer set pop up and paper jam recovery pop up 77 Setting the status message 78 Setting the calibration 79 Settin...

Page 6: ...ENU Total Counter 150 Print Out Total Counter 153 Department Counter 154 Managing Department Code 158 Logging on as administrator 158 Printing department code list 160 Enabling department code 161 Resetting all department counters 162 Deleting all department codes 163 Registering a new department code 164 Editing the department code 166 Deleting the department code 169 Resetting the counter of eac...

Page 7: ...CONTENTS 5 PCL font list 197 INDEX 199 ...

Page 8: ...6 CONTENTS ...

Page 9: ...Adjusting the display contrast 12 Setting the calibrations 13 Setting the registration 15 Setting Copy Functions 16 Setting Fax Functions 19 Setting Scan Functions 20 Setting e Filing Functions 23 Printing Lists 24 Setting Drawer 27 Managing Address Book 30 Managing contacts in address book 30 Managing groups in address book 42 Checking E mail 58 Setting BIP Printing 59 ...

Page 10: ...e user setting operation that you require P 9 Setting General Functions P 16 Setting Copy Functions P 19 Setting Fax Functions P 20 Setting Scan Functions P 23 Setting e Filing Functions P 24 Printing Lists P 27 Setting Drawer P 30 Managing Address Book P 58 Checking E mail P 59 Setting BIP Printing BIP PRINTING is available only when the Bluetooth Module optional is installed For instructions on ...

Page 11: ...u is displayed To display the USER menu see the following page P 8 Entering User Menu 2 Press AUTO CLEAR The AUTO CLEAR screen is displayed 3 Press the button that indicates the desired time in seconds The auto clear mode has been set to the selected time If you want to disable the auto clear mode press NO LIMIT Even if NO LIMIT is selected the screen will be cleared after 45 seconds when users ar...

Page 12: ...an be changed to a different one 1 Press GENERAL in the USER menu The GENERAL menu is displayed To display the USER menu see the following page P 8 Entering User Menu 2 Press CHANGE LANGUAGE The CHANGE LANGUAGE screen is displayed 3 Press the desired language button The touch panel is displayed in the selected language ...

Page 13: ...mode in which the white portion is black and the black portion is white Changing to the reversed display mode helps to display the touch panel more clearly when it is too bright 1 Press GENERAL in the USER menu The GENERAL menu is displayed To display the USER menu see the following page P 8 Entering User Menu 2 Press REVERSED DISPLAY The REVERSED DISPLAY screen is displayed ...

Page 14: ...eversed display When you select ON the touch panel is displayed in the reversed display mode Adjusting the display contrast This function allows you to adjust the touch panel contrast 1 Press GENERAL in the USER menu The GENERAL menu is displayed To display the USER menu see the following page P 8 Entering User Menu ...

Page 15: ...tion display level y Set the LT or A4 paper recommended paper in the drawer before starting the calibration If any other paper is used calibration may not be performed properly y If the glass is dirty or any foreign objects are stuck to the glass the calibration may not be carried out properly Keep the glass clean y Never raise the original cover or the Reversing Automatic Document Feeder or open ...

Page 16: ...s CALIBRATION The CALIBRATION menu is displayed 4 Refer to Step 1 in the following operations To perform the copy calibration see the following page P 81 Setting the copy calibration To perform the print calibration see the following page P 82 Setting the print calibration Instructions on how to perform the copy and print calibrations are the same when they are performed in the ADMIN menu ...

Page 17: ...tor has set the registration display level to USER P 76 Setting the calibration and registration display level 1 Press GENERAL in the USER menu The GENERAL menu is displayed To display the USER menu see the following page P 8 Entering User Menu 2 Press REGISTRATION The REGISTRATION menu is displayed 3 Refer to Step 4 in the following operation P 84 Setting the registration Instructions on how to p...

Page 18: ...he following page P 8 Entering User Menu 2 Specify the following items as you require and press EXPOSURE FOR COLOR Press the desired mode button EXPOSURE FOR BLACK Press the desired mode button COLOR MODE Press the desired mode button Only BLACK can be selected when the no limit black function is enabled IMAGE DIRECTION Press the desired mode button For details on the image direction option refer ...

Page 19: ...ed media type button and press For e STUDIO2330C 2820C 2830C 3520C 3530C 4520C For e STUDIO5520C 6520C 6530C For more information about the paper type refer to the Copying Guide 4 Press the desired mode button for the ORIGINAL MODE FOR COLOR and ORIGINAL MODE FOR BLACK options and press ...

Page 20: ...lank pages from the scanned data in a copy job The higher the level is the more likely the equipment is to detect blank pages For more information about the omit blank page function refer to the Copying Guide ACS ADJUSTMENT Use the buttons to select the appropriate sensitivity from 7 levels to detect whether the data scanned in the auto color copy mode is color or black The higher the level is the...

Page 21: ...e FAX Unit optional is not installed the setting items in this menu are applied to Internet Fax transmission jobs 1 Press FAX in the USER menu The FAX screen is displayed To display the USER menu see the following page P 8 Entering User Menu 2 Specify the following items as you require and press OK RESOLUTION Press the desired mode button ORIGINAL MODE Press the desired mode button EXPOSURE Press ...

Page 22: ...SS Press the desired mode button that applies to scan jobs in gray scale full color or auto color mode SINGLE 2 SIDE SCAN Press the desired mode button y SINGLE Press this button to set single page scan as default scan mode y BOOK Press this button to set book scan mode as default scan mode This enables to scan both side of originals in the same direction y TABLET Press this button to set tablet s...

Page 23: ...ent is to detect the scanned data as color document IMAGE QUALITY FOR BLACK Press the desired mode button that applies when scanning a black original in the auto color mode B W ADJUSTMENT IN ACS Press the or button to specify the exposure that applies when scanning a black original in the auto color mode If you move to the left the black and white in an original will be scanned lightly If you move...

Page 24: ...ill be lighter If you move to the right the background color will be darker 6 Specify the following items as you require and press OK RESOLUTION Select the corresponding button for the default resolution applied when scanning in black mode ORIGINAL MODE Press the desired mode button applied for black scans EXPOSURE Press the or button to specify the default exposure for black scans manually or pre...

Page 25: ...wing page P 8 Entering User Menu 2 In the PRINTING IMAGE MODE option press the desired mode button and press OK GENERAL Press this button to apply proper color quality for printing a general color document PHOTOGRAPH Press this button to apply proper color quality for printing photos PRESENTATION Press this button to apply proper image quality for printing a vivid document LINE ART Press this butt...

Page 26: ...bers in the equipment y Function List User You can print the function list that shows the function flow under USER of the user functions The list is printed on the paper that is fed from the drawer LT R or A4 R paper is set and exit to the inner tray 1 Press LIST in the USER menu The LIST menu is displayed To display the USER menu see the following page P 8 Entering User Menu 2 Continue the operat...

Page 27: ... print it as sorted by the last name y When the department management is disabled the address book information is printed y When the department management is enabled the screen to input the department code is displayed Enter the department code using the digital keys and press OK to print the address book information For an output example of the address book information see the following page P 17...

Page 28: ... OK to print the group numbers information For an output example of the group numbers information see the following page P 179 Group number list Printing the fuction list User 1 Press FUNCTION y When the department management is disabled the function list is printed y When the department management is enabled the screen to input the department code is displayed Enter the department code using the ...

Page 29: ...ering User Menu 2 Press the drawer portion in the illustration to highlight the drawer where you want to change the paper size and press the desired paper size button For e STUDIO2330C 2820C 2830C 3520C 3530C 4520C y The selected paper size is displayed in the drawer in the illustration y If you want to change the paper type from plain paper to another or want to specify the use purpose of paper i...

Page 30: ... and A4 press AUTO mm To set LT format paper such as LD and LT press AUTO inch When paper is placed in the drawer the equipment automatically detects the paper size The equipment may fail to detect the paper size and indicates UNDEF for the drawer if the LT format paper is placed in the drawer for which AUTO mm is set or vice versa In this case select the correct button 3 Press the drawer portion ...

Page 31: ...2 or THICK3 for the paper type y For details on the paper type refer to the Copying Guide y You can select either INSERT COVER SPECIAL or FAX to restrict the uses for a specific job For example if you select INSERT for a drawer the paper in the drawer is always used for copy insertion You can select THICK2 or THICK3 only when the drawer 1 or 2 is selected ...

Page 32: ...he registered fax numbers to specify the destinations for fax transmission only when the FAX Unit optional is installed In the ADDRESS BOOK menu you can perform the following operations to manage contacts y P 30 Registering contacts y P 34 Editing contacts y P 36 Deleting contacts y P 38 Searching for contacts You can import and export address book data in CSV format from the TopAccess administrat...

Page 33: ...DDRESS BOOK The ADDRESS BOOK screen is displayed 3 Press the undefined button that you want to register a new contact for and press ENTRY The ADDRESS BOOK REGISTRATION screen is displayed If the touch panel does not display an undefined contact press to display the next screen ...

Page 34: ...tton to enter the department name of the contact KEYWORD Press this button to enter the keyword of the contact This keyword can be used to search for this contact y You must at least enter either FIRST NAME or LAST NAME and either FAX NO or E MAIL to register the contact y Press PAUSE on the touch panel to enter in FAX NO and 2ND FAX If you enter in them three seconds pause is added for dialing th...

Page 35: ...tered or which was searched for by the LDAP server The following information can be registered from the Receive log y Remote fax number which was dialed by direct entry using the digital keys or which was searched for by the LDAP server for a polling reception y E mail address of the sender The following information can be registered from the Scan log y E mail address which was manually entered 1 ...

Page 36: ...This is available only when the FAX Unit optional is installed y For details on the settings refer to the GD 1250 GD 1260 GD 1270 Operator s Manual for FAX Unit 6 Press OK to register the contact The contact is registered in the address book Editing contacts The following procedure describes how to edit existing contacts in the address book 1 Press ADDRESS in the USER menu The ADDRESS menu is disp...

Page 37: ...arch for the contact that you want to edit To search for the contact see the following page P 38 Searching for contacts 4 Press each button on the touch panel to edit the contact information For the description of each item see step 4 in the following operation P 30 Registering contacts from the USER FUNCTIONS button 5 Press OPTION to specify the default settings for a fax transmission y This is a...

Page 38: ...ed Deleting contacts The following procedure describes how to delete existing contact in the address book 1 Press ADDRESS in the USER menu The ADDRESS menu is displayed To display the USER menu see the following page P 8 Entering User Menu 2 Press ADDRESS BOOK The ADDRESS BOOK screen is displayed ...

Page 39: ... that you want to delete and press DELETE The delete confirmation screen is displayed If the touch panel does not display the contact that you want to delete press to display the next screen 4 Press YES to delete the contact The selected contact is deleted Press NO to cancel the deletion ...

Page 40: ...at you want to edit P 38 Searching for a contact by ID number P 39 Searching for contacts by entering search string Searching for a contact by ID number 1 Press ADDRESS in the USER menu The ADDRESS menu is displayed To display the USER menu see the following page P 8 Entering User Menu 2 Press ADDRESS BOOK The ADDRESS BOOK screen is displayed 3 Press KNOWN ID The KNOWN ID screen is displayed ...

Page 41: ... found contact Press the contact and press EDIT to edit the contact information or press DELETE to delete the contact For instructions to edit the contact see the following page P 34 Editing contacts Searching for contacts by entering search string 1 Press ADDRESS in the USER menu The ADDRESS menu is displayed To display the USER menu see the following page P 8 Entering User Menu ...

Page 42: ... Press ADDRESS BOOK The ADDRESS BOOK screen is displayed 3 Press SEARCH The ADDRESS SEARCH screen is displayed 4 Press the button that is used for searching to specify the search string When you press each button the on screen keyboard is displayed ...

Page 43: ...contacts that contain the search text in the specified items 6 Specify the search string in the items that you require and press SEARCH 7 The touch panel displays the screen that contains the found contacts Press the desired contact and press OK to edit the contact information For instructions on how to edit the contact see the following page P 34 Editing contacts ...

Page 44: ...ontains both fax number and e mail address it results in two destinations in the group y You can register fax numbers in a group however you can use them to specify the destinations for fax transmission only when the FAX Unit optional is installed In the GROUP menu you can perform the following operations to manage groups y P 42 Creating new groups y P 45 Editing groups y P 51 Deleting groups y P ...

Page 45: ...want to create a new group for and press ENTRY The GROUP NO registration screen is displayed If the touch panel does not display an undefined group press to display the next screen 4 Press GROUP NAME The on screen keyboard is displayed 5 Enter the group name using the keyboard and digital keys and press OK ...

Page 46: ...electing each contacts manually see the following page P 47 Adding or removing contacts y To add the contacts by searching them with the ID number see the following page P 48 Adding contacts by searching with ID number y To add the contacts by searching them with search string see the following page P 49 Adding contacts by searching with search string 8 The new group is created and it appears on t...

Page 47: ...ting group names 1 Press ADDRESS in the USER menu The ADDRESS menu is displayed To display the USER menu see the following page P 8 Entering User Menu 2 Press GROUP The GROUP screen is displayed 3 Press the group that you want to edit and press EDIT The GROUP NO edit screen is displayed If the touch panel does not display the group that you want to edit press to display the next screen ...

Page 48: ...anaging Address Book 4 Press GROUP NAME to edit the group name The on screen keyboard is displayed 5 Enter the group name using the keyboard and digital keys and press OK 6 Press OK The Check of Group Member screen is displayed ...

Page 49: ...he following page P 49 Adding contacts by searching with search string 8 Press OK to save the settings Adding or removing contacts 1 Press the contacts that are not highlighted to add to the group or press the highlighted contacts to remove from the group y To add both the fax number and e mail address of a contact to the group press over the contact name y To add only the fax number of a contact ...

Page 50: ...ntact Press the contact to be added to the group y To add both the fax number and e mail address of a contact to the group press over the contact name y To add only the fax number of a contact to the group press of the contact y To add only the e mail address of a contact to the group press of the contact y Press or to display the contacts in the different page y You can also clear the all highlig...

Page 51: ... ADDRESS SEARCH screen is displayed 2 Press the button that is used for searching to specify the search string When you press each button the on screen keyboard is displayed 3 Enter the search string using the keyboard and digital keys and press OK It will search for the contacts that contain the search string in the specified items ...

Page 52: ...Press the contacts that you want to add to the group y To add both the fax number and e mail address of a contact to the group press over the contact name y To add only the fax number of a contact to the group press of the contact y To add only the e mail address of a contact to the group press of the contact Press or to display the contacts in the different page 6 Press OK to save the group ...

Page 53: ...DRESS in the USER menu The ADDRESS menu is displayed To display the USER menu see the following page P 8 Entering User Menu 2 Press GROUP The GROUP screen is displayed 3 Press the group that you want to delete and press DELETE The delete confirmation screen is displayed If the touch panel does not display the group that you want to delete press to display the next screen ...

Page 54: ...g two ways are available to search the address book for groups This function is useful to find the group that you want to edit P 52 Searching for a group by ID number P 54 Searching for groups by group name Searching for a group by ID number 1 Press ADDRESS in the USER menu The ADDRESS menu is displayed To display the USER menu see the following page P 8 Entering User Menu ...

Page 55: ...G ITEMS USER Managing Address Book 53 1 SETTING ITEMS USER 2 Press GROUP The GROUP screen is displayed 3 Press KNOWN ID The KNOWN ID screen is displayed 4 Enter the ID Number using the digital keys and press OK ...

Page 56: ...the group information or press DELETE to delete the group For instructions on how to edit the group see the following page P 45 Editing groups Searching for groups by group name 1 Press ADDRESS in the USER menu The ADDRESS menu is displayed To display the USER menu see the following page P 8 Entering User Menu 2 Press GROUP The GROUP screen is displayed ...

Page 57: ...CH The GROUP SEARCH screen is displayed 4 Press GROUP NAME to specify the search string The on screen keyboard is displayed 5 Enter the search string using the keyboard and digital keys and press OK It will search for the groups that contain the search string in the GROUP NAME box ...

Page 58: ... the group information For instructions on how to edit the group see the following page P 45 Editing groups Confirming the members of a group The following procedure describes how to confirm the contacts that are registered in a group 1 Press ADDRESS in the USER menu The ADDRESS menu is displayed To display the USER menu see the following page P 8 Entering User Menu ...

Page 59: ...MS USER Managing Address Book 57 1 SETTING ITEMS USER 2 Press GROUP The GROUP screen is displayed 3 Press CONTENTS of the group that you want to confirm the members The contacts registered in the group are displayed ...

Page 60: ...tions on how to configure the POP3 server refer to the TopAccess Guide The equipment also automatically checks for new e mails on the POP3 server 1 Press CHECK E MAIL in the USER menu The equipment starts communicating to the POP3 server If a new e mail is on the POP3 server the equipment automatically prints the e mail data after retrieving it from the POP3 server To display the USER menu see the...

Page 61: ...ing BIP Printing 59 Setting BIP Printing BIP PRINTING is available only when the Bluetooth Module optional is installed For instructions on how to set the BIP printing refer to the GN 2010 Operator s Manual for Bluetooth Module ...

Page 62: ......

Page 63: ...rotocol 89 Setting the IPX SPX protocol 96 Setting the NetWare settings 98 Setting the SMB protocol 100 Setting the AppleTalk protocol 102 Setting the HTTP network service 104 Setting the Ethernet speed 106 Setting the LDAP SNMP network services and the filtering functions 107 IPsec IP security setting 109 Decrypting the user certificate 111 Network check 113 Setting Copy Functions 116 Setting Fax...

Page 64: ...Change User Password 133 IEEE 802 1X Authentication Setting 134 Setting IEEE802 1X authentication 134 ...

Page 65: ...rol panel to enter the USER FUNCTIONS menu 2 Press the ADMIN tab The ADMINISTRATOR PASSWORD screen is displayed 3 Press PASSWORD The on screen keyboard is displayed 4 Enter the administrator password and press OK The ADMIN menu is displayed If the administrator password has not been changed before enter the default administrator password 123456 If you enter incorrect passwords three times in a row...

Page 66: ...31 Setting Printer e Filing Functions P 132 Wireless Settings and Bluetooth Settings P 133 Change User Password P 134 IEEE 802 1X Authentication Setting y WIRELESS SETTINGS in the ADMIN menu is available only when the Wireless LAN Module optional is installed For instructions on how to operate the WIRELESS SETTINGS refer to the GN 1050 Operator s Manual for Wireless LAN Module y Bluetooth SETTINGS...

Page 67: ...formation of this equipment These items appear in the Device page of TopAccess that is the web based device management utility 1 Press GENERAL in the ADMIN menu The GENERAL menu is displayed To display the ADMIN menu see the following page P 63 Entering Admin Menu 2 Press DEVICE INFORMATION The DEVICE INFORMATION screen is displayed ...

Page 68: ...sing only the digital keys Setting the notification You can set the notification mail to send a notification message when specified events occur on the equipment such as toner empty paper empty serviceman call and so on You can specify up to 3 e mail addresses for the destination of the notification message You can specify the events that you want to be notified using the TopAccess web utility For...

Page 69: ...een is displayed 3 Press E MAIL The on screen keyboard is displayed 4 Enter the e mail address using the keyboard and digital keys and press OK You can specify up to three e mail addresses to which notification messages will be sent as required When you enable notification you must enter at least one e mail address ...

Page 70: ... e mail address press OFF ON is available after you enter an e mail address Changing the administrator password You can change the administrator password 1 Press GENERAL in the ADMIN menu The GENERAL menu is displayed To display the ADMIN menu see the following page P 63 Entering Admin Menu 2 Press PASSWORD SETUP The PASSWORD SETUP screen is displayed ...

Page 71: ...3456 in the OLD PASSWORD box 5 Set new password and complete the setting 1 Press NEW PASSWORD to enter new password 2 Press RETYPE NEW PASSWORD to enter the new password again 3 Press OK When you press NEW PASSWORD and RETYPE NEW PASSWORD the on screen keyboard is displayed Enter the value using the keyboard and digital keys and press OK to set the entry You can enter alphanumeric characters of 6 ...

Page 72: ...nd time using the digital keys 1 Press GENERAL in the ADMIN menu The GENERAL menu is displayed To display the ADMIN menu see the following page P 63 Entering Admin Menu 2 Press CLOCK The CLOCK menu is displayed 3 Press DATE TIME y If you want to change the date format only skip to step 5 y When you press DATE TIME the DATE TIME screen is displayed ...

Page 73: ...er the number using the digital keys and press OK You will be returned to the CLOCK menu The DAY section describes the days of week using numbers The numbers corresponding to the days of the week are as follows 1 Sun 2 Mon 3 Tue 4 Wed 5 Thu 6 Fri 7 Sat 5 Press DATE FORMAT The DATE FORMAT screen is displayed 6 Press the desired date format button ...

Page 74: ...anel when the device is OFF mode by the weekly timer When the power switch is turned off the weekly timer does not work y Auto power save mode This function allows this equipment automatically to go into the energy saving mode unnecessary electricity is cut off at standby if it is left inactive for a certain period of time y Sleep mode This function allows this equipment goes into the sleep mode t...

Page 75: ...e P 73 Setting the weekly timer P 74 Setting the auto power save mode P 75 Setting the sleep mode Setting the weekly timer 1 Press WEEKLY TIMER The TIMER screen is displayed 2 Check the settings on the display If corrections are required press CHANGE If no correction is required press OK and complete the operation ...

Page 76: ...r and enter Hour and Minute 4 Press OK to save the setting y If you want to clear entered time to retype it press the CLEAR button on the control panel y If you want to disable the weekly timer function enter the same time in both ON and OFF boxes Entering 00 00 for the ON time and 24 00 for the OFF time will also disable its function Setting the auto power save mode 1 Press AUTO POWER SAVE The AU...

Page 77: ...ns 75 2 SETTING ITEMS ADMIN Setting the sleep mode 1 Press SLEEP MODE The SLEEP MODE screen is displayed 2 Press the desired period of time in minutes that this equipment waits before the sleep mode is activated The sleep mode setting is completed ...

Page 78: ...e calibration display level CALIBRATION under the ADMIN menu disappears When you select the admin mode for the registration display level REGISTRATION under the USER menu disappears When you select the user mode for the registration display level REGISTRATION under the ADMIN menu disappears 1 Press GENERAL in the Admin menu The GENERAL menu is displayed To display the ADMIN menu see the following ...

Page 79: ... The GENERAL menu is displayed To display the ADMIN menu see the following page P 63 Entering Admin Menu 2 Press POP UP The POP UP screen is displayed 3 Press ENABLE or DISABLE for each option and press OK DRAWER SET When this option is enabled this equipment displays the message to ask users to change the paper size setting every time you open the drawer PAPER JAM RECOVERY When this option is ena...

Page 80: ...message at the bottom of the touch panel to notify you of the occurrence of specified events such as when paper has run out and toner is low 1 Press GENERAL in the Admin menu The GENERAL menu is displayed To display the ADMIN menu see the following page P 63 Entering Admin Menu 2 Press STATUS MESSAGE The STATUS MESSGE menu is displayed ...

Page 81: ...ause the shading or the hue of the image has deviated y The calibration setting in the ADMIN menu can be performed only when an administrator has set the calibration display level to ADMIN P 76 Setting the calibration and registration display level y Set the LT or A4 paper recommended paper in the drawer before starting the calibration If any other paper is used calibration may not be performed pr...

Page 82: ...lay the ADMIN menu see the following page P 63 Entering Admin Menu 3 Press CALIBRATION The CALIBRATION menu is displayed 4 Continue the operation that you require P 81 Setting the copy calibration P 82 Setting the print calibration For e STUDIO 5520C 6520C 6530C 600dpi PRINT and 1200dpi PRINT are provided instead of PRINT ...

Page 83: ...hart is printed out and calibration guide illustration is displayed on the touch panel 3 Place the printed chart face down on the glass with its bottom toward you and its top left aligned against the original scale on the left side in order that the black line be placed at the left side 4 Press the START button on the control panel When the calibration setting is completed the GENERAL menu will be...

Page 84: ...ress this button to calibrate for the 600 dpi print jobs y 1200dpi PRINT Press this button to calibrate for the 1200 dpi print jobs 2 Press DEFAULT to set the default calibration setting or CALIBRATION to adjust the calibration setting y When you press DEFAULT the system maintains the default calibration setting and returns to the previous screen y When you press CALIBRATION the chart is printed o...

Page 85: ...t the black line be placed at the left side 4 Press the START button on the control panel After scanning the printed chart the following message is displayed Apply Calibration Setting If the chart is not properly placed the message Set chart correctly is displayed on the touch panel In this case go back to step 3 and place the chart again 5 Press YES to apply the calibration setting or press NO to...

Page 86: ...can be performed only when an administrator has set the registration display level to ADMIN P 76 Setting the calibration and registration display level 1 Press GENERAL in the Admin menu The GENERAL menu is displayed To display the ADMIN menu see the following page P 63 Entering Admin Menu 2 Press REGISTRATION The REGISTRATION menu is displayed 3 Press YES to start the registration The registration...

Page 87: ...nd SMTP server address from the DHCP server if the network supports the DHCP If the network does not support the DHCP this equipment will assign the appropriate IP address using the auto IP addressing However the auto IP addressing may not work properly when the router is placed in the network y When you assign the TCP IP using the DHCP server only If your local area network has been configured wi...

Page 88: ...eration that you require P 86 Setting the TCP IP for auto IP and DHCP server P 87 Setting the TCP IP for DHCP server only P 88 Setting the TCP IP for static IP address Setting the TCP IP for auto IP and DHCP server 1 Press DYNAMIC in the ADDRESS MODE option and press OK You will be returned to the NETWORK menu ...

Page 89: ...starts initializing the network interface card to apply the changes Setting the TCP IP for DHCP server only 1 Press NO AUTO IP in the ADDRESS MODE option and press OK You will be returned to the NETWORK menu 2 Continue to another network setting if required then press APPLY NOW The NETWORK INITIALIZING message is displayed and this equipment starts initializing the network interface card to apply ...

Page 90: ...ting 1 Press IP ADDRESS and enter the IP address of this device using the digital keys 2 Enter the subnet mask and default gateway as required 3 Press OK You will be returned to the NETWORK menu 3 Continue to another network setting if required then press APPLY NOW The NETWORK INITIALIZING message is displayed and this equipment starts initializing the network interface card to apply the changes ...

Page 91: ...esses can be registered on this equipment P 92 Setting the IPv6 protocol automatically in the stateless network environment Up to 7 IPv6 addresses can be obtained from routers One IPv6 address can be obtained from the DHCPv6 server One link local address is also generated automatically y When you select the stateful mode You can automatically obtain the IPv6 address from the DHCPv6 server In this ...

Page 92: ...le the IPV6 protocol LLMNR Press ENABLE to enable the LLMNR Linklocal Multicast Name Resolution protocol or DISABLE to disable the LLMNR protocol ADDRESS MODE Select MANUAL Link Local Address The unique address used for the IPv6 is displayed y The link local address cannot be connected to another routed IPv6 network y ENABLE and DISABLE for the LLMNR protocol are available when you select ENABLE f...

Page 93: ...IX Press this button to assign the prefix for the IPv6 address GATEWAY Press this button to assign the default gateway In MANUAL mode you cannot select the DHCP IP Address option When you press IP ADDRESS PREFIX or GATEWAY the on screen keyboard is displayed Enter the value using the keyboard and digital keys and press OK to set the entry 5 Continue to another network setting if required then pres...

Page 94: ...ing items as required and press IPv6 PROTOCOL Press ENABLE to enable the IPv6 protocol or DISABLE to disable the IPV6 protocol LLMNR Press ENABLE to enable the LLMNR Linklocal Multicast Name Resolution protocol or DISABLE to disable the LLMNR protocol ADDRESS MODE Select STATELESS Link Local Address The unique address used for the IPv6 is displayed y The link local address cannot be connected to a...

Page 95: ... network environment or DISABLE to not use it DHCP OPTIONS Press ENABLE to use the optional information IPv6 address for the DNS server etc issued from the DHCPv6 server in the stateless network environment or DISABLE to not use it When you select ENABLE for the DHCP IP Address option ENABLE is automatically set for the DHCP OPTIONS option 5 Press IPv6 addresses obtained from routers are displayed...

Page 96: ...interface card to apply the changes If Duplicate Address Detection DAD detects duplicate addresses the message IPv6 ADDRESS CONFLICT is displayed on the touch panel Setting the IPv6 protocol automatically in the stateful network environment 1 Press NETWORK in the ADMIN menu The NETWORK menu is displayed To display the ADMIN menu see the following page P 63 Entering Admin Menu 2 Press IPv6 The IPv6...

Page 97: ...LE for the LLMNR protocol are available when you select ENABLE for the IPv6 protocol 4 Specify the following items as required and press OK DHCP IP Address Select whether or not the IPv6 address which is issued from the DHCPv6 server is used for this equipment Press ENABLE to use the address or DISABLE to not use it DHCP OPTIONS Select whether or not the optional information IPv6 address for the D...

Page 98: ...s Detection DAD detects duplicate addresses the message IPv6 ADDRESS CONFLICT is displayed on the touch panel Setting the IPX SPX protocol You can set the IPX SPX protocol on this equipment The IPX SPX protocol is usually used to communicate with the NetWare file server through the network 1 Press NETWORK in the ADMIN menu The NETWORK menu is displayed To display the ADMIN menu see the following p...

Page 99: ...ble the IPX SPX protocol FRAME TYPE Press AUTO to automatically detect the appropriate frame type or press other specific frame type button If you do not know the frame type that must be used select AUTO 4 Continue to another network setting if required then press APPLY NOW The NETWORK INITIALIZING message is displayed and this equipment starts initializing the network interface card to apply the ...

Page 100: ...de and the NetWare configuration to be connected This option must be set when you use the NetWare file server for Novell printing 1 Press NETWORK in the ADMIN menu The NETWORK menu is displayed To display the ADMIN menu see the following page P 63 Entering Admin Menu 2 Press NETWARE The NETWARE screen is displayed ...

Page 101: ...NetWare file server in NDS mode TREE Press this button to enter the NDS tree This must be entered when you connect the NetWare file server in NDS mode SEARCH ROOT Press this button to enter the NetWare file server name It is recommended to enter this when you connect the NetWare file server in bindery mode y When you press CONTEXT TREE and SEARCH ROOT the on screen keyboard is displayed Enter the ...

Page 102: ...ork uses the WINS server to allow the SMB communication across the segments you must specify the WINS server address so that this equipment will be visible from the different segment This must be enabled for SMB printing Save as file to the network folder using SMB and sharing the FILE_SHARE folder that is the local folder of this equipment in the network 1 Press NETWORK in the ADMIN menu The NETW...

Page 103: ...splayed Enter the value using the keyboard and digital keys and press OK to set the entry y IPv4 and IPv6 for the INTERNET PROTOCOL VERSION option are available when you enable the IPv6 protocol P 89 Setting the IPv6 protocol y When you select DISABLE or DISABLE FILE SHARE the Save as File to MFP Local function will be disabled y If this equipment is configured to logon the domain in the SMB Sessi...

Page 104: ...itializing the network interface card to apply the changes Setting the AppleTalk protocol The AppleTalk protocol must be enabled and properly configured to enable AppleTalk printing with the Macintosh computer 1 Press NETWORK in the ADMIN menu The NETWORK menu is displayed To display the ADMIN menu see the following page P 63 Entering Admin Menu 2 Press APPLETALK The APPLETALK screen is displayed ...

Page 105: ...o enter the AppleTalk zone name where this equipment joins If your AppleTalk network has not been configured with a zone you do not have to enter the zone name When you press DEVICE NAME and DESIRED ZONE the on screen keyboard is displayed Enter the value using the keyboard and digital keys and press OK to set the entry 4 Continue to another network setting if required then press APPLY NOW The NET...

Page 106: ... or disable the HTTP network server service that provides the web based utility on this equipment such as TopAccess and e Filing web utility 1 Press NETWORK in the ADMIN menu The NETWORK menu is displayed To display the ADMIN menu see the following page P 63 Entering Admin Menu 2 Press HTTP The HTTP screen is displayed ...

Page 107: ... recommended to use the default port number 8080 if you are not sure changing this port number ENABLE SSL Press ENABLE to enable the SSL for accessing TopAccess and e Filing web utility or DISABLE to disable the SSL for accessing TopAccess and e Filing web utility When this option is enabled the data transferred between the equipment and client computers will be encrypted using a private key when ...

Page 108: ...P 63 Entering Admin Menu 2 Press ETHERNET The ETHERNET screen is displayed 3 Press AUTO to automatically detect the appropriate ethernet speed or press other specific ethernet speed button then press OK y When you select a specific ethernet speed you must select the same ethernet speed as set in the connected network If you do not know the ethernet speed that must be used select AUTO y If the netw...

Page 109: ...ting menu you can also change the SNMP read community name and change the IP MAC address filtering functions from ENABLE to DISABLE or vice versa If the LDAP network service is enabled you can register the LDAP directory service and then this equipment can search for the contacts in the LDAP server To add the LDAP directory service you must operate using TopAccess For more information about regist...

Page 110: ...unction or DISABLE to disable its function When you press SNMP READ COMMUNITY the on screen keyboard is displayed Enter the value using the keyboard and digital keys and press OK to set the entry y If you specify a community name other than public for the read community the applications that use MIB TopAccessDocMon TWAIN driver File Downloader and AddressBook Viewer will be unavailable The SNMP co...

Page 111: ...munication is enabled using the IPsec IP Security Protocol The following operations are available in this menu y Viewing the IPsec policy name currently applied y Enabling Disabling IPsec communication y Flushing IPsec session Settings required for IPsec such as entry of IPsec policies can be performed using TopAccess For details refer to the TopAccess Guide IPsec is available only when the IPSec ...

Page 112: ...ec communication FLUSH CONNECTIONS Press this button to manually clear flush the current IPsec session for starting a new session FACTORY DEFAULT Press this button to reset the IPsec settings back to the factory defaults When you press FLUSH CONNECTION a message asking you to perform the operation is displayed 4 Continue to another network setting if required then press APPLY NOW The NETWORK INITI...

Page 113: ...ate y Server certificate used for SSL y Certificate for IPsec y Certificate for IEEE802 1X This function must be performed after importing the required certificate using TopAccess For more information about importing the certificate refer to the TopAccess Guide 1 Press NETWORK in the ADMIN menu The NETWORK menu is displayed To display the ADMIN menu see the following page P 63 Entering Admin Menu ...

Page 114: ...ORD The on screen keyboard is displayed 4 Enter the password for the certificate using the keyboard and digital keys and press OK The input password appears as asterisks 5 Press OK Pressing OK returns you to the ADMIN menu and displays NETWORK INITIALIZING This equipment starts initializing the network interface card to apply the changes ...

Page 115: ...o check the connection status between this equipment and the servers on network You can also use the traceroute function to view and check the network path of the desired server 1 Press NETWORK in the ADMIN menu The NETWORK menu is displayed To display the ADMIN menu see the following page P 63 Entering Admin Menu 2 Press NETWORK CHECK The NETWORK CHECK screen is displayed ...

Page 116: ... ping traceroute command can reach a server an IP address is displayed for the check result for the server If the command cannot reach it for some reason a host name is displayed instead of an IP address There are 2 ways to select the server you want to check To select the desired server from the server list displayed on the touch panel Checkable servers and supported protocols are as follows Seco...

Page 117: ...press the Manual Input column the on screen keyboard is displayed Enter the value using the keyboard and digital keys and press OK to set the entry When you enter a WINS name for the network path of the remote server 1 2 in TopAccess Save as file Setting the network check function cannot be performed with those servers selected from the server list In this case designate the IP address of the remo...

Page 118: ...ent Feeder y OFF When this button is selected the initial setting of the 2 Sided mode will be 1 1 SIMPLEX when originals are set in the Automatic Document Feeder y 1 2 When this button is selected the initial setting of the 2 Sided mode will be 1 2 DUPLEX when originals are set in the Automatic Document Feeder y 2 2 When this button is selected the initial setting of the 2 Sided mode will be 2 2 D...

Page 119: ...e about APS refer to the Copying Guide PAPER OF DIFFERENT DIRECTION Selecting ON for this function and the AUTOMATIC CHANGE OF PAPER SOURCE option allows the equipment to feed the same size of paper that is set in a different direction if the drawer from which paper is being fed is empty SUSPEND PRINTING IF STAPLER EMPTY When this is set to ON this equipment quit the job with stapling when the sta...

Page 120: ...d print and reduction print Discard Print ON OFF y ON default setting When originals are up to 10mm larger than the printing area the part of the originals that exceeds the paper printing area is discarded y OFF The received original is printed on two sheets of paper if its length exceeds the paper printing area For detail on the DISCARD setting contact your service technician RX Reduction Print O...

Page 121: ... ITEMS ADMIN Setting Fax Functions 119 2 SETTING ITEMS ADMIN 3 Press ON or OFF for each item as required and press OK The registered items can be confirmed in the function list P 182 Function list Administrator ...

Page 122: ...DMIN menu The MAINTENANCE menu is displayed To display the ADMIN menu see the following page P 63 Entering Admin Menu 2 Enable the storage maintenance function and complete the setting 1 Press ON 2 Enter the number of days that the system preserves the files before deleting them using the digital keys You can enter 1 to 99 days To correct the value press the CLEAR button on the control panel to de...

Page 123: ...The E MAIL screen is displayed To display the ADMIN menu see the following page P 63 Entering Admin Menu 2 Specify the following items as required and press OK FROM ADDRESS Press this button to enter the e mail address of this equipment FROM NAME Press this button to enter the identification name of this equipment BODY Press this button to enter the body message FRAGMENT MESSAGE SIZE KB Press the ...

Page 124: ...IN menu The INTERNET FAX screen is displayed To display the ADMIN menu see the following page P 63 Entering Admin Menu 2 Specify the following items as required and press OK FROM ADDRESS Press this button to enter the e mail address of this equipment FROM NAME Press this button to enter the identification name of this equipment BODY Press this button to enter the body message FRAGMENT PAGE SIZE KB...

Page 125: ... scanned on this equipment is generated as a secure PDF file You can also configure whether or not you use the forced encryption mode This setting is applied to the operations for Scan to File or USB and Scan to E mail 1 Press SECURITY in the ADMIN menu The PDF SECURITY SETTINGS screen is displayed To display the ADMIN menu see the following page P 63 Entering Admin Menu ...

Page 126: ...ssibility is allowed Forced Encryption Press ENABLE to allow this equipment to output only secure PDF files when data scanned is generated and output Press DISABLE to allow this equipment to output file formats JPEG TIFF etc other than the secure PDF When you press each button USER PASSWORD and MASTER PASSWORD the on screen keyboard is displayed Enter the value using the keyboard and digital keys ...

Page 127: ...report after every transmission Reports can be printed automatically only This function allows you to select the condition to print the communication report for each transmission type separately y Reception list The reception list allows you to print a reception list after receiving a document to a mailbox on this equipment This function allows you to enable or disable printing a reception list fo...

Page 128: ...Specify the following items as required and press OK AUTO Press ON to enable printing the transmission and reception journals automatically When you enable this option the transmission and reception journals will be printed when specified numbers of transmissions are completed TX JOURNAL Press the number button to specify the number of transmissions will be printed on a transmission journal RX JOU...

Page 129: ...communication report every transmission ON ERROR Press this button to print the communication report only when an error occurs The DIRECT TX and POLLING settings are available only when the FAX Unit optional is installed 3 When you press ALWAYS or ON ERROR for MEMORY TX or MULTI TX the PRINT 1st PAGE IMAGE message is displayed Press YES to print the communication report with the first page image o...

Page 130: ...e FAX Unit optional is installed 5 When you press ALWAYS or ON ERROR for each transmission type the PRINT 1st PAGE IMAGE message is displayed Press YES to print the communication report with the first page image or press NO to print the communication report without the page image You will be returned to the COMM REPORT screen 6 Press OK Setting the reception list 1 Press RECEPTION LIST The RECEPTI...

Page 131: ...OK RELAY STATION Select ON to print the reception list when receiving a relay transmission from an originator LOCAL Select ON to print the reception list when reserving a document to a mailbox within the machine locally REMOTE Select ON to print the reception list when receiving a document to a mailbox within the machine remotely from another facsimile ...

Page 132: ...nt list For the examples of each list format see the following page P 176 List Print Format 1 Press LIST REPORT in the ADMIN menu The LIST REPORT screen is displayed To display the ADMIN menu see the following page P 63 Entering Admin Menu 2 Press LIST The LIST screen is displayed 3 Press the button that you want to print The selected list is printed ...

Page 133: ... allows the equipment to feed the same size of paper from a different drawer if the drawer from which paper is being fed is empty For more information about the print dialog box refer to the Printing Guide PAPER OF DIFFERENT DIRECTION Selecting ON for this function and the AUTOMATIC CHANGE OF PAPER SOURCE option allows the equipment to feed the same size of paper that is set in a different directi...

Page 134: ...ess LAN Module optional is installed For instructions on how to operate the WIRELESS SETTINGS refer to the GN 1050 Operator s Manual for Wireless LAN Module There is Bluetooth SETTINGS in the ADMIN menu This button will be available only when the Bluetooth Module optional is installed For instructions on how to operate the Bluetooth SETTINGS refer to the GN 2010 Operator s Manual for Bluetooth Mod...

Page 135: ...hen the MFP Local Authentication feature is enabled For more information about enabling its feature refer to the TopAccess Guide 2 Set a new password 1 Press USER NAME to enter the user name of which password is changed 2 Press NEW PASSWORD to enter new password 3 Press RETYPE NEW PASSWORD to enter the new password again 4 Press OK to save the new password y When you press each button USER NAME NE...

Page 136: ...tificates are required for each authentication method using TopAccess to enable IEEE 802 1X authentication For instructions on how to install certificates refer to the TopAccess Guide The way to make settings for IEEE 802 1X authentication depends on the authentication method you select Setting IEEE802 1X authentication 1 Press 802 1X SETTING in the ADMIN menu The WIRED 802 1X SETTINGS screen is d...

Page 137: ...is button to confirm the options currently selected FACTORY DEFAULT Press this button to reset the IEEE802 1X authentication settings back to the factory defaults CHECK SETTINGS and FALL BACK MODE are available when you enable IEEE802 1X authentication When changing IEEE802 1X authentication from ENABLE to DISABLE press Next and on the Confirm the following settings screen that appears press APPLY...

Page 138: ...ton to enter the EAP User name PASSWORD Press this button to enter the authentication password RETYPE PASSWORD Press this button to re enter the authentication password y When you press the above buttons the on screen keyboard is displayed Enter the value using the keyboard and digital keys and press OK to set the entry y Up to 127 alphanumeric characters can be entered for EAP USER NAME and PASSW...

Page 139: ...MIN 3 Confirm the settings and press APPLY NOW The NETWORK INITIALIZING message is displayed and this equipment starts initializing the network interface card to apply the changes Setting EAP MD5 1 Select EAP MD5 and press Next The WIRED 802 1X SETTINGS EAP MD5 screen is displayed ...

Page 140: ...uthentication password y When you press the above buttons the on screen keyboard is displayed Enter the value using the keyboard and digital keys and press OK to set the entry y Up to 127 alphanumeric characters can be entered for EAP USER NAME and PASSWORD However the following characters cannot be entered commma space 3 Confirm the settings and press APPLY NOW The NETWORK INITIALIZING message is...

Page 141: ...instructions on how to install the certificates refer to the TopAccess Guide 1 Select EAP TLS and press Next The WIRED 802 1X SETTINGS EAP TLS screen is displayed 2 The user certificate installed in this equipment is displayed Confirm the certificate and press Next 3 Confirm the settings and press APPLY NOW The NETWORK INITIALIZING message is displayed and this equipment starts initializing the ne...

Page 142: ... you make settings for IEEE 802 1X authentication For instructions on how to install the certificate refer to the TopAccess Guide 1 Select PEAP and press Next The WIRED 802 1X SETTINGS PEAP screen is displayed 2 Select EAP MSCHAPv2 for the inner authentication method and press Next The WIRED 802 1X SETTINGS EAP MSCHAPv2 screen is displayed ...

Page 143: ...enter the authentication password y When you press the above buttons the on screen keyboard is displayed Enter the value using the keyboard and digital keys and press OK to set the entry y Up to 127 alphanumeric characters can be entered for EAP USER NAME and PASSWORD However the following characters cannot be entered commma space 4 Confirm the settings and press APPLY NOW The NETWORK INITIALIZING...

Page 144: ...S and press Next The WIRED 802 1X SETTINGS EAP TTLS screen is displayed 2 Select the desired inner authentication method and continue the operation that you require P 142 Setting EAP MSCHAPv2 for inner authentication P 144 Setting PAP for inner authentication P 145 Setting CHAP for inner authentication P 147 Setting EAP MD5 for inner authentication Setting EAP MSCHAPv2 for inner authentication 1 S...

Page 145: ...ter the authentication password y When you press the above buttons the on screen keyboard is displayed Enter the value using the keyboard and digital keys and press OK to set the entry y Up to 127 alphanumeric characters can be entered for EAP USER NAME and PASSWORD However the following characters cannot be entered commma space 3 Confirm the settings and press APPLY NOW The NETWORK INITIALIZING m...

Page 146: ...n to enter the EAP User name PASSWORD Press this button to enter the authentication password RETYPE PASSWORD Press this button to re enter the authentication password y When you press the above buttons the on screen keyboard is displayed Enter the value using the keyboard and digital keys and press OK to set the entry y Up to 127 alphanumeric characters can be entered for EAP USER NAME and PASSWOR...

Page 147: ...nfirm the settings and press APPLY NOW The NETWORK INITIALIZING message is displayed and this equipment starts initializing the network interface card to apply the changes Setting CHAP for inner authentication 1 Select CHAP and press Next The WIRED 802 1X SETTINGS CHAP screen is displayed ...

Page 148: ...hentication password y When you press the above buttons the on screen keyboard is displayed Enter the value using the keyboard and digital keys and press OK to set the entry y Up to 127 alphanumeric characters can be entered for EAP USER NAME and PASSWORD However the following characters cannot be entered commma space 3 Confirm the settings and press APPLY NOW The NETWORK INITIALIZING message is d...

Page 149: ... Press this button to enter the EAP User name PASSWORD Press this button to enter the authentication password RETYPE PASSWORD Press this button to re enter the authentication password y When you press the above buttons the on screen keyboard is displayed Enter the value using the keyboard and digital keys and press OK to set the entry y Up to 127 alphanumeric characters can be entered for EAP USER...

Page 150: ...ing error messages may be displayed on the touch panel Message Cause 802 1X Auth Server Switch couldn t be contacted y The RADIUS server service is stopped y Configuration for the RADIUS server is not correct y IEEE 802 1X switch has problem 802 1X Authentication failed The username or password that user entered is not correct 802 1X Falling back to non 802 1X mode Network communication is begun u...

Page 151: ...nt code list 160 Enabling department code 161 Resetting all department counters 162 Deleting all department codes 163 Registering a new department code 164 Editing the department code 166 Deleting the department code 169 Resetting the counter of each department 170 Setting output limitations for all departments 171 Setting the no limit black function 172 Change User Password 173 ...

Page 152: ...counter indicates the number of sheets that have been printed by system page print operations y Scan counter The scan counter contains following counters Copy counter indicates the number of originals that have been scanned by copy operations Fax counter indicates the number of originals that have been scanned by fax and Internet Fax transmissions Network counter indicates the number of originals ...

Page 153: ...layed 3 Press the following buttons as required y Press COPY to display the total number of copies classified by size group y Press FAX to display the total number of faxes classified by size group y Press PRINTER to display the total number of prints classified by size group y Press LIST to display the total number of printed lists classified by size group ...

Page 154: ...3 MANAGING COUNTERS COUNTER MENU 152 Total Counter Displaying scan counter 1 Press SCAN COUNTER 2 The SCAN COUNTER is displayed ...

Page 155: ...his menu allows you to print the total counter list 1 Press the COUNTER button on the control panel to enter the COUNTER menu 2 Press PRINT OUT TOTAL COUNTER The total counter list is printed For an output example of the total counter list see the following page P 176 Total counter list ...

Page 156: ...unter for department code This feature allows you to display the number of the scan counter for each department code The scan counter contains the following counters Copy counter indicates the number of originals that have been scanned by copy operations Fax counter indicates the number of originals that have been scanned by fax and Internet Fax transmissions Network counter indicates the number o...

Page 157: ... that you require P 155 Displaying print counter for department code P 156 Displaying scan counter for department code P 157 Displaying fax communication counter for department code Displaying print counter for department code 1 Press PRINT COUNTER 2 The Print Counter for the specified department code is displayed ...

Page 158: ...roup y Press FAX to display the total number of faxes classified by size group y Press PRINTER to display the total number of prints classified by size group y Press LIST to display the total number of printed lists classified by size group Displaying scan counter for department code 1 Press SCAN COUNTER 2 The SCAN COUNTER for the specified department code is displayed ...

Page 159: ...TER MENU Department Counter 157 3 MANAGING COUNTERS COUNTER MENU Displaying fax communication counter for department code 1 Press FAX COMMUNICATION 2 The FAX COMMUNICATION counter for the specified department code is displayed ...

Page 160: ...ator password for this equipment It is therefore recommended that an authorized administrator perform this operation If the User Management Setting is enabled and you log in with the user name that has the Account Manager privilege you do not have to enter the administrator password to display the DEPARTMENT MANAGEMENT menu 1 Press the COUNTER button on the control panel to enter the COUNTER menu ...

Page 161: ...inue the operation that you require P 160 Printing department code list P 161 Enabling department code P 162 Resetting all department counters P 163 Deleting all department codes P 164 Registering a new department code P 166 Editing the department code P 169 Deleting the department code P 170 Resetting the counter of each department P 171 Setting output limitations for all departments P 172 Settin...

Page 162: ...ist and counters for each department code 1 In the DEPT MANAGEMENT menu press PRINT OUT DEPARTMENT CODES Printing begins y For instructions on how to display the screen above see the following page P 158 Logging on as administrator y For an output example of the department code list see the following page P 177 Department code list ...

Page 163: ...ent code P 164 Registering a new department code y Using TopAccess you can also configure the Department Code Enforcement setting that sets whether the invalid jobs which a department code is not specified or invalid department code is specified will be printed or stored in the invalid job list when the department management is enabled For instructions on how to set the Department Code Enforcement...

Page 164: ...ent code is enabled y This function clears only the department counters You cannot clear the total counter 1 In the DEPT MANAGEMENT menu press RESET ALL COUNTERS The clear confirmation screen is displayed For instructions on how to display the screen above see the following page P 158 Logging on as administrator 2 Press YES to clear all department counters Press NO to cancel the clear operation ...

Page 165: ...ter you enable the department management function and register a department code P 161 Enabling department code P 164 Registering a new department code 1 In the DEPT MANAGEMENT menu press DELETE ALL The delete confirmation screen is displayed For instructions on how to display the screen above see the following page P 158 Logging on as administrator 2 Press YES to delete all department codes Press...

Page 166: ...unction P 161 Enabling department code 1 In the DEPT MANAGEMENT menu press DEPARTMENT REGISTRATION The DEPARTMENT CODE screen is displayed For instructions on how to display the screen above see the following page P 158 Logging on as administrator 2 Press the undefined department code and press CHANGE The on screen keyboard is displayed If the touch panel does not display an undefined department c...

Page 167: ...ess the New Code box and enter the 5 digit code using the digital keys 2 Press the Retype New Code box and enter the 5 digit code again using the digital keys 3 Press OK to save the department code The LIMITATION screen appears The department code must be the 5 digit code except 00000 y If you enter the code asterisks appear in the New Code and Retype New Code boxes y If you want to clear the code...

Page 168: ...code to the Limitation box using the digital keys You can enter up to 9999999 If you do not set the output limitation for black outputs press OFF y If you enter 0 for the limitation it will disable printing any copies or prints using this department code y When the No Limit Black function is enabled you cannot set the limitation for black y When the number of outputs exceeds the limitation during ...

Page 169: ...age This department code is already registered Do you wish to replace this code is displayed If the touch panel does not display the department code that you want to edit press to display the next screen 3 Press OK The on screen keyboard is displayed 4 Enter the department name using the keyboard and digital keys and press OK The CHANGE DEPARTMENT CODE screen is displayed ...

Page 170: ...in using the digital keys 4 Press OK to save the department code The LIMITATION screen appears y If you enter the code asterisks appear in each box CURRENT CODE NEW CODE and RETYPE NEW CODE y If you want to clear the code to retype it press the CLEAR button on the control panel The department code must be the 5 digit code except 00000 6 Set the limitation of this department code as required and pr...

Page 171: ...he DEPARTMENT CODE screen is displayed For instructions on how to display the screen above see the following page P 158 Logging on as administrator 2 Press the department button that you want to delete and press DELETE The delete confirmation screen is displayed If the touch panel does not display the department code that you want to delete press to display the next screen 3 Press YES to delete th...

Page 172: ... displayed For instructions on how to display the screen above see the following page P 158 Logging on as administrator 2 Press the department button that you want to reset the counter and press RESET COUNTERS The clear confirmation screen is displayed If the touch panel does not display the department code that you want to clear the counter press to display the next screen 3 Press YES to clear th...

Page 173: ...ode P 166 Editing the department code 1 In the DEPT MANAGEMENT menu press ALL LIMIT The ALL LIMIT screen is displayed For instructions on how to display the screen above see the following page P 158 Logging on as administrator 2 Specify the following items as required and press OK COLOR Press ON to disable color copies prints for all departments or OFF to permit unlimited color copies prints for a...

Page 174: ...sabled Therefore the no limit black function is disabled every time you enable the department management function If you want to enable the no limit black function you must enable it after enabling the department management function 1 In the DEPT MANAGEMENT menu press NO LIMIT BLACK The NO LIMIT BLACK COPY PRINT screen is displayed For instructions on how to display the screen above see the follow...

Page 175: ...layed CHANGE USER PASSWORD is available only when the MFP Local Authentication feature is enabled 3 Change the password to new one 1 Press NEW PASSWORD to enter new password 2 Press RETYPE NEW PASSWORD to enter the new password again 3 Press OK to save the new password You will be returned to the User Authentication screen y When you press each button NEW PASSWORD and RETYPE NEW PASSWORD the on sc...

Page 176: ......

Page 177: ...rmat 176 Total counter list 176 Department code list 177 Address book information 178 Group number list 179 Function list User 180 NIC configuration page 181 Function list Administrator 182 PS3 font list 196 PCL font list 197 ...

Page 178: ...TWIN MONO COLOR 16666 16665 33331 BLACK 16667 16667 33334 TOTAL 399996 399996 99999 FAX FULL COLOR SMALL 16667 LARGE TOTAL 16667 33334 TWIN MONO COLOR 16666 16665 33331 BLACK 16667 16667 33334 TOTAL 399996 399996 99999 PRINTER FULL COLOR SMALL 16667 LARGE TOTAL 16667 33334 TWIN MONO COLOR 16666 16665 33331 BLACK 16667 16667 33334 TOTAL 399996 399996 99999 LIST FULL COLOR SMALL 16667 LARGE TOTAL 16...

Page 179: ...999 99999 199998 DEPT NO PRINT COUNTER FULL COLOR DEPARTMENT D 2 00002 TWIN MONO COLOR COPY SMALL 99999 199998 LARGE 99999 199998 199998 399996 TOTAL LIMIT PRINT 99999 99999 199998 COPY SMALL 99999 199998 LARGE 99999 199998 199998 399996 TOTAL PRINT 99999 99999 199998 FAX 99999 99999 199998 PRINT 99999 99999 199998 LIST 99999 99999 199998 799992 TOTAL LIMIT TRANSMIT SMALL 99999 LARGE 99999 199998 ...

Page 180: ...r02 abcd com 003 USER01 OFF MEMORY OFF 0 00000000003 user03 abcd com 004 USER01 OFF MEMORY OFF 0 00000000004 user04 abcd com 005 USER01 OFF MEMORY OFF 0 00000000005 user05 abcd com 006 USER01 OFF MEMORY OFF 0 00000000006 user06 abcd com 007 USER01 OFF MEMORY OFF 0 00000000007 user07 abcd com 008 USER01 OFF MEMORY OFF 0 00000000008 user08 abcd com 009 USER01 OFF MEMORY OFF 0 00000000009 user09 abcd...

Page 181: ...ATION TIME 15 05 08 20 47 FAX NO 1 99999999999 FAX NO 2 99999999990 NAME MFP_00000183 NO NAME ADDRESS BOOK 001 GROUP01 001 007 014 019 001 008 014 019 002 008 015 020 003 009 015 020 004 009 016 005 010 016 005 010 017 006 011 017 006 012 018 007 013 018 003 GROUP03 005 005 006 007 008 009 002 GROUP02 005 007 009 015 060 065 ...

Page 182: ...N DISABLE BYPASS FEED PLAIN ORIGINAL MODE FOR COLOR TEXT PHOTO ORIGINAL MODE FOR BLACK TEXT PHOTO ORIGINAL MODE FOR AUTO COLOR TEXT PHOTO SCAN COLOR MODE BLACK COMPRESS MID B W ADJUSTMENT IN ACS 3 ROTATION 0 SINGLE 2 SIDE SCAN SINGLE IMAGE QUALITY FOR BLACK STANDARD PREVIEW SETTING OFF INITIAL PREVIEW TYPE PAGE FIT OMIT BLANK PAGE ADJUSTMENT 0 ACS ADJUSTMENT 2 COLOR RESOLUTION 200dpi ORIGINAL MODE...

Page 183: ...v4 enabled Address Mode Static IP IP Address 10 10 70 120 Subnet Mask 255 255 255 0 Default Gateway 10 10 70 1 Primary DNS Server 0 0 0 0 DNS Name Host Name MFP 04998820 Primary WINS Server 0 0 0 0 NetBios Name MFP 04998820 IPP Network Information enabled IPP without SSL http 10 10 70 120 631 Print IPP with SSL https 10 10 70 120 443 Print AppleTalk Network Information enabled AppleTalk Printer Na...

Page 184: ...e large capacity feeder YES AUTO CLEAR Shows the time in second that the touch panel display clears the previous settings that had been set and turns to the initial screen YES GENERAL TOTAL COUNTER 9999 MAIN PAGE MEMORY SIZE 512 MB 256 MB DRAWER DRAWER 1 LT DRAWER 2 LD DRAWER 3 LT R DRAWER 4 A4 AUTO CLEAR 45 ENERGY SAVER WEEKLY TIMER ON OFF TIMER SUNDAY 00 00 24 00 TIMER MONDAY 00 00 24 00 TIMER T...

Page 185: ...YES BYPASS FEED Shows the default paper type of the bypass feed YES ORIGINAL MODE FOR COLOR Shows the default original mode for color copy YES ORIGINAL MODE FOR BLACK Shows the default original mode for black copy YES ORIGINAL MODE FOR AUTO COLOR Shows the default original mode for auto color copy YES OMIT BLANK PAGE ADJUSTMENT Shows the omit blank page adjustment level YES ACS ADJUSTMENT Shows th...

Page 186: ... the default background adjustment setting for grayscale scans YES BLACK RESOLUTION Shows the resolution for black scans YES BLACK ORIGINAL MODE Shows the default original mode for black scans YES BLACK EXPOSURE Shows the default exposure setting for black scans YES BLACK BACKGROUND ADJUSTMENT Shows the default background adjustment setting for black scans YES FAX Function Description User FAX ROM...

Page 187: ...mission is enabled or disabled NO RECOVERY TX STORED TIME 1 Shows how many hours that a recovery transmission job is to be stored NO FAX RECEIVED FORWARD AGENT1 1 Shows the agent type if the Fax Received Forward is registered NO FAX RECEIVED FORWARD AGENT2 1 Shows the agent type if the Fax Received Forward is registered NO E FILING Function Description User PRINTING IMAGE MODE Shows the default pr...

Page 188: ...ion journal NO JOURNAL RX JOURNAL Shows how many receptions will be printed on a reception journal NO COMM REPORT MEMORY TX Shows the condition to print a memory transmission report NO COMM REPORT DIRECT TX Shows the condition to print a direct transmission report NO COMM REPORT MULTI TX Shows the condition to print a multi transmission report NO COMM REPORT POLLING 1 Shows the condition to print ...

Page 189: ...tion User WIRELESS LAN Shows whether the Wireless LAN function is enabled or disabled NO BLUETOOTH SETTINGS Function Description User BLUETOOTH Shows whether the Bluetooth function is enabled or disabled NO BLUETOOTH NAME Shows the Bluetooth name of this equipment NO DEVICE ADDRESS Shows the device address of this equipment NO ALLOW DISCOVERY Shows whether the Allow Discovery function is enabled o...

Page 190: ...ress of this equipment NO PREFIX LENGTH Shows the prefix length of IPv6 address NO DEFAULT GATEWAY Shows the default gateway address of this equipment NO USE DHCPv6 SERVER FOR OPTIONS Shows whether the optional information is obtained from the DHCPv6 server NO KEEP CONFIGURATION FOR STATELESS Shows whether the stateless address configuration is kept NO USE STATFULL FOR IP ADDRESS M FLAG Shows whet...

Page 191: ... whether the stateful usage IP address acquisition is enabled or disabled NO USE STATFUL FOR OPTIONS Shows whether the stateful usage optional information acquisition is enabled or disabled NO NETWORK SETTING NETWORK IPX SPX Function Description User ENABLE IPX SPX Shows whether the IPX SPX protocol is enabled or disabled NO FRAME TYPE Shows the frame type to be selected NO NETWORK SETTING NETWORK...

Page 192: ...NO NETWORK SETTING SESSION SMB SESSION Function Description User SMB SERVER PROTOCOL Shows whether the SMB protocol is enabled or disabled NO ENABLE IPv6 Shows whether the IPv6 protocol is enabled or disabled NO NETBIOS NAME Shows the NetBIOS name of this equipment NO LOGON Shows the logon setting NO WORKGROUP Shows the workgroup of this equipment NO DOMAIN Shows the domain name of this equipment ...

Page 193: ...e is enabled or disabled NO PRIMARY PORT NUMBER Shows the primary port number for the HTTP network service NO SECONDARY PORT NUMBER Shows the secondary port number for the HTTP network service NO ENABLE SSL Shows whether the SSL for the HTTP network service is enabled or disabled NO SSL PORT NUMBER Shows the SSL port number for the HTTP network service NO NETWORK SETTING NETWORK SERVICE SMTP CLIEN...

Page 194: ...P3 login type NO ACCOUNT NAME Shows the POP3 account name if it has been set NO SCAN RATE Shows the scan rate to check the POP3 server for new message in minutes NO PORT NUMBER Shows the port number to be used for accessing the POP3 server NO ENABLE SSL Shows whether the SSL for the POP3 network service is enabled or disabled NO SSL PORT NUMBER Shows the SSL port number to be used for accessing th...

Page 195: ... RATE Shows the scan rate to check the SNTP server for adjusting the time setting NO NETWORK SETTING NETWORK SERVICE WEB SERVICES SETTING Function Description User FRIENDLY NAME Shows the display name of this equipment NO WEB SERVICES PRINT Shows whether the Web Service print is enabled or disabled NO PRINTER NAME Shows the printer name of this equipment NO PRINTER INFORMATION Shows the printer in...

Page 196: ...t number to be used for IPP printing NO SSL URL Shows the SSL URL for IPP printing NO NETWORK SETTING PRINT SERVICE SETTING FTP PRINT Function Description User ENABLE FTP PRINT Shows whether FTP printing is enabled or disabled NO PRINT USER NAME Shows the user name for FTP printing NO PRINT PASSWORD Shows the password for FTP printing NO PORT NUMBER Shows the port number to be used for FTP printin...

Page 197: ... will be sent if it has been set NO ENABLE PARTIAL E MAIL Shows whether the equipment allows printing an e mail job that partially received NO PARTIAL WAIT TIME Shows how long the equipment will wait for receiving data of a partial e mail job before printing in second NO MDN REPLY Shows whether MDN Reply is enabled or disabled NO NETWORK SETTINGS PRINT AND NOTIFICATION SERVICE E MAIL PRINT Functio...

Page 198: ...4 APPENDIX 196 List Print Format PS3 font list An output example of the PS3 Font List ...

Page 199: ...4 APPENDIX List Print Format 197 4 APPENDIX PCL font list An output example of the PCL Font List ...

Page 200: ......

Page 201: ...eck of Group Member 44 46 CHECK SETTINGS 135 CLOCK 70 COLOR MODE 16 20 COMM REPORT 127 Communication report 125 COMPRESS 20 CONTACT INFORMATION 66 Contacts Deleting 36 Editing 34 Registering 30 Searching 38 CONTENTS 57 CONTEXT 99 COPY 16 Copy calibration 81 CORP 32 COUNTER MENU 149 D DATE FORMAT 71 DATE TIME 70 DEFAULT MODE OF AUTO COLOR 117 DELETE ALL 163 Department Code Registering 164 Departmen...

Page 202: ...e 72 Notification 66 Pop up message 77 Registration 15 84 Reversed display mode 11 Status Message 78 Group Creating 42 Deleting 51 Editing 45 Searching 52 GROUP NAME 43 46 55 GROUP NO edit 45 GROUP NO registration 43 Group number list 179 GROUP NUMBERS 26 Group Numbers Information 24 GROUP SEARCH 55 H HTTP 104 I ID SORT 25 IEEE802 1X SETTING 134 IMAGE DIRECTION 16 IMAGE QUALITY FOR BLACK 21 INITIA...

Page 203: ...131 PRINTING IMAGE MODE 23 Printing out total counter 153 PS3 FONT LIST 130 PS3 font list 196 R RECEIVE 33 Reception journal 125 RECEPTION LIST 128 Reception list 125 Reduction Print 118 REGISTRATION 15 84 RELAY DESTINATION 128 RELAY ORIGINATOR 128 RELAY STATION 128 129 REMOTE 129 REPORT SETTING 125 RESET ALL COUNTERS 162 RESET COUNTERS 170 RESOLUTION 19 21 REVERSED DISPLAY 11 ROTATION 20 RX JOURN...

Page 204: ...202 INDEX ...

Page 205: ...FC 2330C 2820C 2830C 3520C 3530C 4520C OME08001700 ...

Page 206: ...2 17 2 HIGASHIGOTANDA SHINAGAWA KU TOKYO 141 8664 JAPAN MULTIFUNCTIONAL DIGITAL SYSTEMS MFP Management Guide 2008 TOSHIBA TEC CORPORATION All rights reserved R071220F0000 TTEC 2008 03 ...

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Toshiba e-studio4520C, Management Manual

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