TIPTEL 540 SD Manual Download

Page: 6 / 104

User elements

SMS-LED

Flashes when there are new, unread short messages. Flashes quickly if
the mail inbox is full and there is no more memory for new short mes-
sages.

LED in the answering
mode button

Is lit when answering mode is switched on (answering machine active).

LED in the playback
button

Flashes when there are new, unread incoming messages.

Summary of Contents for 540 SD

Page 1: ...Manual en Professional answering machine with memory card time control SMS service and message transfer tiptel 540 SD tiptel...

Page 2: ......

Page 3: ...and may only be con nected to circuits which are also SELV themselves With any malfunction the power cord must be removed from the wall outlet and all telecommunication cables must be disconnected Yo...

Page 4: ...t entries is used as the entry button for letters and numbers Message transfer Switches message transfer on or off For text entries is used as the entry button for letters and numbers Timer Switches t...

Page 5: ...and ends with the newest recording and Secondary function and control key up pressed consecutively Message list will be opened and Secondary function and Control button down pressed in succession Ope...

Page 6: ...ssages Flashes quickly if the mail inbox is full and there is no more memory for new short mes sages LED in the answering mode button Is lit when answering mode is switched on answering machine active...

Page 7: ...source 17 Notes for sound studios 18 Checking OGMs 18 Deleting OGMs 19 Answering mode 20 Playing back and deleting incoming messages 22 Playing back new incoming messages 22 Playing back all incoming...

Page 8: ...mote activation of the answer mode 46 Short messages SMS 47 Configuring the telephone connection 47 Registering and de registering with your message center 48 Entry options for short messages 48 Inbox...

Page 9: ...74 Unlocking device 75 Mailboxes 76 General 76 Setting options for mailboxes 76 Setting up mailboxes 77 Using the mailboxes 79 Remote access to mailboxes 80 Automatic call forwarding to the mailbox 8...

Page 10: ...ssage capacity Timer on switching time time Secondary function Message transfer switched on Enter a call number from the telephone book Selected outgoing message Delete Search forwards Automatic call...

Page 11: ...nd operation Send receive short message Switch on off basic settings software update call forwarding Automatic answering line busy Appointment absence manager active Ringing signal for incoming calls...

Page 12: ...eated furniture Connecting Before you can use your tiptel 540 SD you first need to connect all the necessary cables 1 Fit the small connector of the mains plug into the POWER jack and the plug into a...

Page 13: ...ld use a memory card of another manufacturer Memory use is depending on the recording quality selected between one and two minutes per MByte With a 512 MByte memory card this will result in some 8 5 o...

Page 14: ...Getting started 14 Only replace the memory card in the devices basic mode Never replace or pull the card during play back or recording...

Page 15: ...ord an in coming message OGM only the caller is given information but cannot leave a message Sample outgoing messages Outgoing message with incoming message option Hello this is the connection for Man...

Page 16: ...With incoming message and Without incoming message is displayed To continue the recording press and hold OGM again The recording continues To cancel the recording press stop The recording is cancelled...

Page 17: ...isplayed to signal an ongoing recording Start the playback for the external signal source You can follow the ongoing recording via the loudspeaker The display shows the time that you have already been...

Page 18: ...tc Since mail boxes only have one single announcement each of these are named OGM WAV For announcements without recording Announcement only instead of OGM please use OGO as file name The device detect...

Page 19: ...ack symbol the time that you have already heard and the number of the current OGM are displayed The volume can be set using the control buttons left right Deleting OGMs Press the selection button next...

Page 20: ...ts up For OGMs without the option to record a telephone with the number of calls is displayed For OGMs with the option to record in addition the number of incoming messages is shown in large digits to...

Page 21: ...s will not be an swered The standby status is displayed If you record OGM 5 without the option to record OGM only when the incom ing message memory is full your tiptel 540 SD switches to this OGM auto...

Page 22: ...s played If the telephone number matches one from the telephone book the caller s name is displayed The volume can be set using the control buttons left right The LED in the playback button flashes if...

Page 23: ...for message to be played back Press play to play back selected message Playback will start You may also open the message list via the menu Repeating Press playback during playback The last three secon...

Page 24: ...back The current incoming message is erased New message numbers are assigned to all incoming messages that follow Deleting all incoming messages Press stop The display shows standby and answer ing mod...

Page 25: ...Playing back and deleting incoming messages 25 After dialling accept the call by lift ing the receiver The display shows a stopwatch that counts the duration of the current call...

Page 26: ...receiver is displayed so as to indi cate an ongoing recording To end the recording press stop or hang up The standby status is again displayed If answering mode was activated before this continues A...

Page 27: ...g Start speaking maintain approx 15 cm distance from the microphone The display shows the minutes and se conds that you have been speaking To stop the recording press stop The recording ends The LED i...

Page 28: ...ptel 540 SD switches this message off automat ically Press secondary function The secondary function symbol is dis played Press answering mode The display changes and shows the cur rent date and time...

Page 29: ...hts up and the display shows the absence time Calls are answered and the caller hears the absence message Press Answer mode to end the ab sence manager ahead of time The display changes and returns to...

Page 30: ...ries or the complete list You can transfer telephone numbers directly into the telephone book Press control button up The display shows the newest entry from the call list A smiling or sad face indi c...

Page 31: ...button next to the delete sym bol The entry is deleted 2s To delete the whole call list press the selection button next to the de lete symbol for 2 seconds The entire call list is deleted To exit the...

Page 32: ...ndividual ringing tone refer to Page 38 Vocal clip or a personalised OGM refer to Page 37 Personal outgoing message to an entry If at a later stage the call number for this entry is received you will...

Page 33: ...and press the selec tion button next to the delete sym bol The character under the cursor is delet ed 2s To delete the whole entry press the selection button next to the delete symbol for 2 seconds Th...

Page 34: ...sym bol The character under the cursor is delet ed 2s To delete the whole entry press the selection button next to the delete symbol for 2 seconds The whole entry is deleted To stop the entry press st...

Page 35: ...X Y Z u v w x y z 6 7 8 9 0 Search entries Press control button down The telephone book is opened Search for the desired entry using the control buttons up down The entries scroll through the display...

Page 36: ...are displayed for selection Checking and changing entries Search for names as described un der Search entries 2s Search for names as described un der Search entries Press the selection button next to...

Page 37: ...s For an existing entry Search for entry as described in Searching entries and press the selection button next to the entry for 2 seconds Press the selection button next to the sub menu symbol for 2 s...

Page 38: ...n existing entry Search for entry as described in Searching entries p 35 and press the selection button next to the entry for 2 seconds 2x Press the selection button next to the sub menu symbol twice...

Page 39: ...Search for names as described un der Search entries page 35 Press the selection button next to the desired name The device starts dialling the selected telephone number Dialling can be screened via th...

Page 40: ...To activate Call back on busy you usually dial a cer tain combination of digits e g Hook flash 37 The combination of digits must be pre entered as described in Settings Call back code Page 82 You call...

Page 41: ...cribed in Settings Page 82 Call tiptel 540 SD You hear the OGM Start entry with the star button The OGM stops Enter the message code via the tel ephone keypad If you make a mis take delete entry using...

Page 42: ...voice message confirms recognition of each digit To confirm the entry press the hash button If the correct code is detected your tiptel 540 SD notifies you via a voice message If the code is wrong th...

Page 43: ...from where it was paused e g after a quit request Skip Press 4 for back or 6 for forwards dur ing playback The ICM you are listening is skipped or repeated To delete the current ICM Press 7 during pla...

Page 44: ...ssion The tiptel 540 SD asks you to speak Record an outgoing message For an outgoing message with incom ing message option After recording the OGM press 8 The OGM is played back for checking At the en...

Page 45: ...To delete the call number Press and 7 in succession The call number is deleted To accept the call number Press and 8 in succession The new call number is played back for checking Call forwarding func...

Page 46: ...to the new target call number Switch off device function Switching answering mode on off Press and 0 in succession Your tiptel 540 SD disconnects and will not answer any more calls Remote activation...

Page 47: ...an SMS enabled device The short message is then read out loud as a voice message Please refer to your network operator s information material for this and other func tions Please observe the following...

Page 48: ...e sure that you can send and receive SMS using your tiptel 540 SD You can deactivate receiving SMS messages by sending ABMELD to target call number 8888 Future SMS that are sent to your call number ar...

Page 49: ...enter Never enter outside line numbers prefixes for your PABX before the call number e g 0 This is done in the Settings PABX prefix menu refer to Page 83 Inbox If you have new unread messages SMS the...

Page 50: ...number to the telephone book press second ary function and the relevant selec tion button The entry field for the telephone book is displayed with the copied telephone number Now all you have to do i...

Page 51: ...be disturbed for example when entering an SMS Outbox Press menu The main menu is displayed Press the selection button next to Messages SMS The messages menu is displayed Press the selection button nex...

Page 52: ...entry button once or more Example You require M Press forwarding button three times the M is in the third position on this button The entry location flashes Press control button right to change to the...

Page 53: ...first digit of the recipient s call number Enter the first digit of the call num ber using the control buttons up down The numbers 0 to 9 in the display Press control button right to change to the ne...

Page 54: ...move the cursor to the location and press the selec tion button next to the delete sym bol The character under the cursor is delet ed To transfer the call number press stop The call number is transfe...

Page 55: ...o the templates You can scroll through individual templates using the control buttons up down The start of the selected template is dis played 2s To copy a template to the outbox press the correspondi...

Page 56: ...ve The send number must be saved in memory location 1 Open the message menu and search for the message center en try Press the selection button next to Message center The display changes and the first...

Page 57: ...shes mean that no switching time has been programmed Weekday You set the weekdays here for when the function should be switched on off or changed A dash means that no change takes place on this day An...

Page 58: ...hes between the 10 possible switching times Press the selection button next to the switching time and make the desired settings using the control buttons up down The cursor is at hours Use the control...

Page 59: ...the delete sym bol for 2 seconds All switching times are deleted 2s To stop entering additional switch ing times press stop The settings are confirmed To stop the entry press stop several times The i...

Page 60: ...60 Switching on timer Press timer The display shows a clock as the symbol for activated timer The timer sets the current functional status Press timer again to switch off tim er The clock symbol disap...

Page 61: ...ntrol Code If you do not access the messages remotely the device dials the next call number after a waiting period 5 180 seconds If no remote control is carried out during the repeat time 5 60 minutes...

Page 62: ...e transfer The message transfer menu is shown in the display Search for the desired setting op tion using the control buttons up down All setting options are displayed Press the selection button next...

Page 63: ...r once place back wards for example to overwrite a character The cursor moves to the left To transfer a call number from the telephone book press the selection button next to the Insert symbol The cal...

Page 64: ...e 2 new messages from 1 01701234567 2 Ashton Deidra Krummbein Elvira Use this function if you do not want to be disturbed and will pick up your messages later using remote access To ensure you receive...

Page 65: ...ke message transfer by short message SMS you must enter an S before the call number Normal subscriber 0123456789 PABX Extension to extension i 269 Short message SMS S 017012345678 Switching on message...

Page 66: ...ringing tone for your tele phone and your tiptel 540 SD will play it back Please note that your individual ring ing tone is only played back on the second call signal During playback it is not possib...

Page 67: ...cord symbol Now record your individual ringing tone by playing any sound in front of the inte grated microphone Release the button The recording is completed and is played back for verification purpos...

Page 68: ...before the target call number e g 21 A second code e g 21 switches call forwarding off again Refer also to your network operator s or system manufacturer s user instructions Setting options for call...

Page 69: ...change The cursor is located at the entry point Select the desired entry location using the control buttons left right and change it with the control but tons up down The display shows the current se...

Page 70: ...cribed under Search entries p 35 To enter a character press second ary function and then control button down An empty space is inserted to the left of the cursor To delete a digit move the cursor to...

Page 71: ...ension 50 and you want to divert the calls to extension 51 Activate 21 Deactivate 21 Target call number i 51 Example 3 You have a tiptel 1 8 Fax CLIP PABX are connected with it to Deutsche Telekom and...

Page 72: ...th unimportant recordings you still have the option of saving the recording only after pressing a confirmation on the device You also have the option of activating the monitoring via the contact contr...

Page 73: ...buttons up down Press the selection button next to Automatic monitoring The entry field for automatic monitoring is displayed Press the selection button next to the setting that you wish to change un...

Page 74: ...PIN code is 0000 Locking the device Changing PIN Press menu The main menu is displayed Search for the Security lock entry using the control buttons up down Press the selection button next to Security...

Page 75: ...n button next to Change PIN The tiptel 540 SD requests you to enter a new PIN Use the control buttons to enter a new PIN The display shows the current entry To stop the entry press stop several times...

Page 76: ...where the caller first hears the set message from the actual answering machine The OGM contains notes on where the desired information is located mailbox 1 2 3 or 4 Setting options for mailboxes Activ...

Page 77: ...n next to Mailbox setup The mailbox setup menu is displayed Search for the desired mailbox us ing the control buttons up down 4 mailboxes are displayed Select the desired mailbox using the selection b...

Page 78: ...location flashes Change the settings using the con trol buttons up down The display counts up or down For settings with several digits move the entry location to the re quired location using the contr...

Page 79: ...detail in the previous chapters Because there is only one OGM for each mailbox it goes without saying that it is not possible to select the OGM Press the selection button next to the mailbox symbol un...

Page 80: ...the following requirements The CLIP function transfer of call number must be supported and the call number of the extension that has forward ed must be transferred for example as with the tiptel 31 ho...

Page 81: ...e the time after each ICM Date ancmnt Yes or no You can set here whether to announce the date after each ICM Number ancmnt Yes or no You can set here whether to announce the call number transferred af...

Page 82: ...ringing tones set If there are no new ICMs the device only an swers the calls after the number of ringing tones set in the Ringing tones option So before accepting the call you already know whether t...

Page 83: ...additional numbers and to cut them off you can enter them here Call back code Enter your call back code for your PABX e g 79 here You can enter up to 15 characters Message tone Volume levels 1 to 4 or...

Page 84: ...ss the selection button next to settings The settings menu is displayed Search for the desired setting op tion using the control buttons up down All setting options are displayed Press the selection b...

Page 85: ...re quired location using the control buttons left right The selected entry location flashes To end digit entry press the selec tion button next to the desired line again The entry location stops flash...

Page 86: ...dual ringing tones are deleted The telephone book entries are retained The Delete telephone book function deletes the entire telephone book If you answer the security prompt of Format memory card with...

Page 87: ...t help you further you can also contact Tiptel com Business So lutions direct Initial information can be obtained from out internet pages listed be low in the support section under FAQ Frequently Aske...

Page 88: ...bility Claims for damage caused by transport shall be asserted to the shipping company Notes on processing Repairs will only be carried out by TIPTEL Service With our 48 hour repair service you will u...

Page 89: ...ttings are retained so that the previous status is reset when power returns You may need to reset the time Using the following table try to define the cause of a problem and solve the error Problem Po...

Page 90: ...eceived Network operator or PABX does not support the function or function is not authorised The caller has suppressed his call number or has a secret number The call comes from a public telephone The...

Page 91: ...128 kb sec Length of ICM 2 minutes Monitoring during ICM Yes Number of ringing tones before answer 2 Queue message Own number Remote access code Quick check code Toll saving No Remote activation of th...

Page 92: ...nutes Repetitions 2 OGM playback 5 Individual ringing tone Off Activation code for call forwarding Deactivation code for call forwarding Automatic monitoring No All calls No Confirm save Yes Appointme...

Page 93: ...ges 6 Incoming messages Recording method A Law 64 128 kBit s Sampling rate 8 16 kHz Total recording capacity Max 999 Number of incoming messages per mailbox Max 99 Memory Call list 50 entries Telephon...

Page 94: ...us 86 Deleting messages 24 Deleting OGMs 19 Delivery status 91 Destination call number 68 76 Dial tone dial pause 33 63 69 Dialing from the telephone book 39 Dialing the caller directly 24 Display sym...

Page 95: ...ccess to mailboxes 80 Remote activation 46 Remote deletion 43 Repeat period 61 Repeating 23 Repetitions 61 Ringing tones 81 Room monitoring 43 S Safety instructions 3 Sample outgoing messages 15 Searc...

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Page 97: ...es To play back all recordings Adjust volume Deleting all incoming messages or Press selection button during playback to delete the current ICM Press selection button for 2 seconds to delete all messa...

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Page 99: ...Operating card for remote control...

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Page 104: ...4 01 80 Fax 044 843 13 23 E Mail tiptel tiptel online ch Internet www tiptel online ch Tiptel B V Camerastraat 2 NL 1322 BC Almere Telefoon 0900 BELTIPTEL of 0900 2358478 niet gratis Fax 036 53 678 81...

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