Sharp UX-340LM Operation Manual Download Page 1

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MODEL

UX-340LM

OPERATION MANUAL

FACSIMILE

1. Installation
2. Setting Up and Using OpenLCR
3. Sending Documents
4. Receiving Documents
5. Making Copies
6. Making Telephone Calls
7. Answering Machine Hookup
8. Special Functions
9. Printing Lists
10. Maintenance
11. Troubleshooting

Summary of Contents for UX-340LM

Page 1: ...ACSIMILE 1 Installation 2 Setting Up and Using OpenLCR 3 Sending Documents 4 Receiving Documents 5 Making Copies 6 Making Telephone Calls 7 Answering Machine Hookup 8 Special Functions 9 Printing Lists 10 Maintenance 11 Troubleshooting ...

Page 2: ...ment into an outlet on a circuit different from that to which the receiver is connected Consult the dealer or an experienced radio TV technician for help ABOUT THE TELEPHONE CONSUMER PROTECTION ACT OF 1991 The Telephone Consumer Protection Act of 1991 makes it unlawful for any person to use a computer or other electronic device to send any message via a telephone facsimile machine unless such mess...

Page 3: ...ze pages Memory size 476 KB approx 27 average pages with ECM turned off Modem speed 14 400 bps with automatic fallback to lower speeds Transmission time Approx 6 seconds only when ECM is on Resolution Horizontal 203 pels inch 8 pels mm Vertical Standard 98 lines inch 3 85 lines mm Fine Halftone 196 lines inch 7 7 lines mm Super fine 391 lines inch 15 4 lines mm Automatic document feeder 10 pages m...

Page 4: ...11 140 to 279 mm Manual feeding Width 5 8 to 8 5 148 to 216 mm Length 5 5 to 23 6 140 to 600 mm Effective scanning width 8 3 210 mm max Effective printing width 8 3 210 mm max Contrast control Automatic Dark selectable Reception modes TEL FAX A M Note A M mode is for connecting an answering machine Copy function Single Multi Sort 99 copies page Telephone function Yes cannot be used if power fails ...

Page 5: ...power outlet and telephone jack and consult a qualified service representative if any of the following situations occur Liquid has been spilled into the machine or the machine has been exposed to rain or water The machine produces odors smoke or unusual noises The power cord is frayed or damaged The machine has been dropped or the housing damaged Do not allow anything to rest on the power cord and...

Page 6: ...electric shock from lightning Do not use a telephone to report a gas leak in the vicinity of the leak The power outlet must be installed near the equipment and must be easily accessible Important This facsimile machine is not designed for use on a line which has call waiting call forwarding or certain other special services offered by your telephone company If you attempt to use the fax machine in...

Page 7: ... Number 20 Setting the Date and Time 22 Setting the Reception Mode 24 Volume Adjustment 25 2 Setting Up and Using OpenLCR 27 3 Sending Documents 37 Transmittable Documents 37 Loading the Document 38 Adjusting the Resolution and Contrast 40 Sending a Fax by Normal Dialing 42 Sending a Fax by Automatic Dialing 44 4 Receiving Documents 53 Using FAX Mode 53 Using TEL Mode 55 Substitute Reception to Me...

Page 8: ...Broadcasting 75 Cover Sheet 76 Batch Page Numbering 78 Blocking Reception of Unwanted Faxes 79 Sending Documents From Memory 81 Polling Requesting a Fax Transmission 83 Timer Operations 86 9 Printing Lists 88 10 Maintenance 92 11 Troubleshooting 95 Problems and Solutions 95 Messages and Signals 100 Clearing Paper Jams 103 Ordering Parts 106 FCC Regulatory Information 107 Quick Reference Guide 108 ...

Page 9: ...iated 2 digit Speed Dial number REDIAL key Press this key to automatically redial the last number dialed Display This displays messages and prompts during operation and programming RECEPTION MODE key Press this key to select the reception mode An arrow in the display will point to the currently selected reception mode RESOLUTION key Press this key to adjust the resolution for faxing or copying A L...

Page 10: ... one of these keys to dial a fax number automatically OpenLCR key Press this key to register for OpenLCR service and receive carrier rate data to your fax STOP key Press this key to cancel an operation before it is completed START MEMORY key Press this key to begin transmission when using Speed Dialing Direct Keypad Dialing or Normal Dialing COPY HELP key When a document is in the feeder press thi...

Page 11: ...d Imaging film cartridge Points to keep in mind when setting up Do not place the machine in direct sunlight Do not place the machine near heaters or air conditioners Keep dust away from the machine Keep the area around the machine clear About condensation If the machine is moved from a cold to a warm place it is possible that condensation may form on the scanning glass preventing proper scanning o...

Page 12: ...ill damage the machine and is not covered under the warranty The machine does not have a power on off switch so the power is turned on and off by simply plugging in or unplugging the power cord Note If your area experiences a high incidence of lightning or power surges we recommend that you install surge protectors for the power and telephone lines Surge protectors can be purchased at most telepho...

Page 13: ... set for tone dialing If you are on a pulse dial line you must set the fax machine for pulse dialing Press the keys on the operation panel as follows 4 DIAL MODE 1 Press these keys 1 2 or TONE PULSE 2 Press 1 to select tone dialing or 2 to select pulse dialing FUNCTION STOP Be sure to insert the line into the TEL LINE jack Do not insert it into the TEL SET jack TEL SET TEL LINE Press 8 times 3 Pre...

Page 14: ...original document support has a top side and a bottom side If you cannot insert the tabs on the support into the holes turn the support over Attach the original document support Extension phone optional If desired you can connect an extension phone to the TEL SET jack on the fax To connect an answering machine to your fax see Chapter 7 Answering Machine Hookup page 65 1 Remove the seal covering th...

Page 15: ...er release plate forward and remove the paper before loading the imaging film When replacing the film use a roll of Sharp UX 3CR imaging film One roll can print about 100 letter size pages The initial starter roll of imaging film included with your fax can print about 30 letter size pages 1 Open the operation panel by grasping the finger hold and pulling up 2 Pull the green release on the right si...

Page 16: ...the remaining three gears into the spools making sure the protrusion on each gear fits firmly into one of the slots in the end of each spool If needed pull the spools apart slightly to allow the gears to fit the band will stretch Slot Protrusion Large gear 4 Remove the used film from the cartridge 5 Remove the four green gears from the used film DO NOT DISCARD THE FOUR GREEN GEARS 3 Remove the ima...

Page 17: ...eration panel Click 9 Cut the band that holds the two spools together Unroll the film slightly and insert the small gears into their holders 10 Turn the cartridge over grasp the handle and insert the cartridge into the print compartment 8 Insert the large gear into the large holder on the imaging film cartridge make sure it clicks into place and then insert the small gear on the other end of the s...

Page 18: ...g film which is available from your dealer or retailer Sharp UX 3CR Imaging Film FILM END 13 Load paper in the paper tray and then press the following keys to initialize the film Note Paper must be loaded before the film can be initialized To load paper see Loading the Printing Paper on page 17 6 INITIALIZE FILM START MEMORY FUNCTION ...

Page 19: ... 75 to 90 g m2 Letter size 50 sheets Legal size 25 sheets 2 Pull the paper release plate toward you 1 Fan the paper and then tap the edge against a flat surface to even the stack 3 Insert the stack of paper into the tray PRINT SIDE DOWN If paper remains in the tray take it out and combine it into a single stack with the new paper before adding the new paper Important Be sure to load the paper so t...

Page 20: ... When receiving faxes or copying documents do not allow a large number of pages to accumulate in the output tray This may obstruct the outlet and cause paper jams Note If the display shows the following alternating messages when making a copy or receiving a fax check the paper tray If the tray is empty add paper and then press the START MEMORY key If there is paper make sure it is inserted correct...

Page 21: ...on the type of paper you have loaded you may find that you obtain better print quality by changing the setting to LIGHT Press these keys FUNCTION 6 Press 3 times PRINT CONTRAST Press 1 to select NORMAL or 2 to select LIGHT 1 2 or NORMAL LIGHT PAPER SIZE SET Press the STOP key to return to the date and time display STOP ...

Page 22: ...ortant The law requires that your name telephone fax number and the date and time appear on each fax message you send Enter your name and fax number here and set the date and time as explained in the following section to have the fax machine include this information automatically at the top of your fax messages Note The imaging film and printing paper must be loaded before your name and fax number...

Page 23: ...77 444 22 7777 77 SPEAKER A B C D E F G H I J K L M N O P Q R S T U V W X Y Z SPACE To enter two letters in succession that require the same key press the SPEAKER key after entering the first letter The SPEAKER key moves the cursor forward and the HOLD SEARCH key moves the cursor backward To clear a mistake press the SPEED DIAL key To change case press the REDIAL key To enter one of the following ...

Page 24: ...CR automatically sets the date and time each time your fax calls OpenLCR and receives rate data To ensure accurate use of the rate data do not change the date and time setting yourself OpenLCR also sets the date and time for you if you perform the fax transmission test see page 30 3 FUNCTION Press 4 times DATE TIME SET 2 Press the START MEMORY key START MEMORY The currently set date will appear in...

Page 25: ...to start the clock DAY LIGHT SAVING START MEMORY 9 Press the STOP key to return to the date and time display STOP Daylight Saving Time If desired you can set the clock to move forward and backward automatically at the beginning and end of Daylight Saving Time To turn on this function press the panel keys as follows 1 Press these keys 3 FUNCTION Press 3 times DAY LIGHT SAVING 2 Press 1 to turn on t...

Page 26: ...omatically answer all calls on four rings and receive incoming faxes A M mode Use this mode only if you have connected an answering machine to the fax see Chapter 7 Select this mode when you go out to receive voice messages in your answering machine and faxes on your fax machine 2 1 3 9 4 5 6 7 8 0 FAX TEL A M FAX TEL A M FAX TEL A M JUN 01 10 30 JUN 01 10 30 JUN 01 10 30 RECEPTION MODE Setting th...

Page 27: ...ress the SPEAKER key or 2 Press the UP or DOWN key DOWN key UP key SPEAKER SPEAKER DOWN UP 2 1 3 9 4 5 6 7 8 0 3 When the display shows the desired volume level press the SPEAKER key to turn off the speaker Handset 1 Lift the handset 2 Press the UP or DOWN key or DOWN UP RECEIVER HIGH RECEIVER MIDDLE RECEIVER LOW SPEAKER HIGH SPEAKER MIDDLE SPEAKER LOW ...

Page 28: ...he SPEAKER key has not been pressed and the handset is not lifted START MEMORY or DOWN UP The ringer will ring once at the selected level then the date and time will reappear in the display 2 If you selected RINGER OFF OK press the START MEMORY key 3 When the display shows the desired volume level replace the handset ...

Page 29: ...fax machine If you have any questions call OpenLCR at 970 206 1207 OpenLCR uses Caller ID for identification purposes when your fax calls OpenLCR to receive rate information Even if you have requested your telephone company to withhold your Caller ID information when you place calls your fax will still automatically transmit this information only when it calls OpenLCR It is possible to register fo...

Page 30: ...rt to the date and time Your fax will print out the registration form to confirm that it was received OpenLCR will also program the date and time and your fax number in your fax machine Registering by phone To register by phone follow these steps 1 Pick up the handset on the fax machine 2 Press the OpenLCR key and then the 1 key 1 OpenLCR 3 If the display shows the alternating messages at right pr...

Page 31: ...re register The rate data that you receive is based on the address you provide when registering with OpenLCR If you move the rate data will not be correct for your new location In this case repeat the registration procedure to give OpenLCR your new address Note If you wish to connect more than one OpenLCR enabled device to the same line please call OpenLCR at 970 206 1207 If you replace an old Ope...

Page 32: ...e faxed back to you on the same connection This lets you confirm that your setup is okay After receiving the test sheet the current date and time will automatically be programmed in your fax machine This saves you the trouble of setting the date and time in the fax yourself 1 Place the form with Section A face down and push it gently into the document feeder of the fax machine READY TO SEND 2 Pres...

Page 33: ...e will automatically route the call through the least expensive carrier based on the downloaded rate information The following table shows marks related to OpenLCR that may appear in the display Mark Meaning OpenLCR has been activated and is ready for use Blinking OpenLCR cannot be used because the rate data has been erased Your fax will automatically call OpenLCR within the next 24 hours to recei...

Page 34: ...ed you can temporarily turn off OpenLCR When you temporarily turn off OpenLCR long distance and international calls will not be routed by OpenLCR However your fax will still call OpenLCR periodically to receive rate data 1 Press these keys 7 FUNCTION LCR DIAL SELECT 2 Press 2 NO to turn off OpenLCR Press 1 YES to turn it back on 2 When you turn off OpenLCR the highlighted C in the display will cha...

Page 35: ...he correct number to connect to OpenLCR OpenLCR START MEMORY Enter your phone number with area code What to do if E appears in the display A highlighted E will appear in the display in place of C if the rate data in the fax is out of date and the fax is unable to obtain new data When this happens OpenLCR routing will not take place E indicates that the rate data is out of date FAX TEL A M JAN 19 0...

Page 36: ... key and 1 3 or 5 will also be programmed in your fax machine 1 Press these keys 7 FUNCTION CENTER MODE 2 Press 1 SET to set the new phone number Note If you want to restore the factory set number press 2 for CLEAR and then go to Step 4 3 Press the number keys to enter the new phone number 4 Press the START MEMORY key to store the number START MEMORY 5 Press the STOP key to return to the date and ...

Page 37: ...short long time selection will remain in effect for all calls until you change it Changing the SHORT TIME and LONG TIME settings The initial SHORT TIME setting is 2 minutes and the initial LONG TIME setting is 4 minutes If the typical durations of your short and long calls are different you should change the time settings to ensure that OpenLCR routes your calls for the best rate For example if yo...

Page 38: ...ONG TIME setting The number must be greater than the SHORT TIME setting and no more than 30 0 Example 5 minutes 5 Note If the display shows NO SERVICE you must first download the rate data The display will show your selection If the settings were changed it will then show 5 Press the START MEMORY key to begin receiving the rate data for the new settings START MEMORY Your fax calls OpenLCR and rece...

Page 39: ... size Minimum weight Maximum weight Note Letters or graphics on the edges of a document will not be scanned 0 16 4 mm 0 16 4 mm 0 2 5 mm 0 2 5 mm Letters in the shaded area will not be scanned Other restrictions The scanner cannot recognize yellow greenish yellow or light blue ink Ink glue and correcting fluid on documents must be dry before they pass through the document feeder All clips staples ...

Page 40: ...hich must be loaded one at a time insert each page into the feeder as the previous page is being scanned Insert gently to prevent double feeding READY TO SEND 2 Place the document face down and push it gently into the document feeder The top edge of the document should enter the machine first The feeder will draw the leading edge of the document into the machine The display will show 3 Adjust the ...

Page 41: ...ove a document without opening the operation panel This may damage the feeder mechanism 1 Grasp the finger hold and pull up to open the operation panel If you need to remove a document from the feeder open the operation panel 2 Remove the document 3 Close the operation panel making sure it clicks into place ...

Page 42: ...default contrast setting is AUTO Contrast settings 1 Load the document s AUTO Use AUTO for normal documents DARK Use DARK for faint documents The document must be loaded before the resolution and contrast can be adjusted Resolution settings STANDARD Use STANDARD for ordinary documents This setting gives you the fastest and most economical transmission FINE Use FINE for documents containing small l...

Page 43: ...INE AUTO HALF TONE AUTO STANDARD DARK FINE DARK SUPER FINE DARK HALF TONE DARK Note In order to transmit in SUPER FINE resolution the receiving fax machine must also have that resolution If it doesn t your machine will automatically step down to the next best available setting RESOLUTION FUNCTION Changing the default resolution If desired you can change the default resolution for faxing documents ...

Page 44: ...lows you to listen to the line and make sure the other fax machine is responding RESOLUTION 2 Pick up the handset or press the SPEAKER key Listen for the dial tone 3 Dial the number of the receiving machine by pressing the number keys 4 Wait for the connection Depending on the setting of the receiving machine you will either hear a facsimile reception tone or the other person will answer Beep If t...

Page 45: ...d a document press the START MEMORY key when you hear the fax tone after the connection is established Note that the speaker is automatically activated when you press the REDIAL key 5 When you hear the reception tone press the START MEMORY key Replace the handset if you used it START MEMORY When transmission is completed the fax will beep once ...

Page 46: ...x machine When you store a fax or telephone number you select a two digit Speed Dial number for it Forty four Speed Dial numbers are available Rapid Keys SPEED DIAL key 2 1 3 9 4 5 6 7 8 0 When you store a number in a Rapid Key write the name of the party on the label Speed Dial numbers 05 through 44 are for dialing with the SPEED DIAL key 0 SPEED DIAL START MEMORY 8 Speed Dial numbers 01 through ...

Page 47: ...IAL key two seconds per pause The pause will appear as a hyphen Several pauses can be entered in a row 5 Press the START MEMORY key START MEMORY 2 5 8 GHI JKL MNO TUV WXYZ PQRS ABC DEF 1 4 7 3 6 9 0 1 Example 3 Enter a two digit Speed Dial number by pressing the number keys 01 to 04 for Rapid Key Dialing 05 to 44 for Speed Dialing 2 Press the 1 key to select SET 1 Storing fax and telephone numbers...

Page 48: ... Return to Step 3 to store another number or press the STOP key to return to the date and time display Step 3 or STOP 7 Press the START MEMORY key START MEMORY 6 Enter the name of the party by pressing the number keys as shown below If you don t want to enter a name go directly to Step 7 Example SHARP 77777 444 22 7777 77 SPEAKER A B C D E F G H I J K L M N O P Q R S T U V W X Y Z SPACE To clear a...

Page 49: ... Key or Speed Dial number for which you want to make changes in Step 3 and then change the number and or name when they appear in the display in Steps 4 and 6 Note The fax machine uses a lithium battery to keep automatic dialing numbers and other programmed data in memory when the power is turned off Battery power is consumed primarily when the power is off With the power kept continuously off the...

Page 50: ... RESOLUTION The name of the receiving party will appear in the display If no name was stored the fax number will appear If the name or number is incorrect press the STOP key The document will be automatically transmitted once the connection is established Speed Dialing Speed Dialing can be used to dial any number that has been stored for Automatic Dialing 1 Load the document s Set the resolution a...

Page 51: ...pause is required between any of the digits to access a special service or an outside line press the REDIAL key two seconds per pause The pause will appear as a hyphen Several pauses can be entered in a row 3 Check the display If the number of the receiving machine shown is correct press the START MEMORY key START MEMORY If it is not correct press the STOP key to backspace and clear one digit at a...

Page 52: ... don t remember the first letter go to Step 4 you will scroll through the list from the beginning If a name wasn t stored for the number press 0 This will cause numbers not names to appear when you scroll 4 Press the key or the key to scroll through the names numbers if you pressed 0 Stop when the desired name appears in the display or If no names have been stored that begin with the entered lette...

Page 53: ... FUNCTION Press 3 times 4 2 Enter a 2 digit number from 01 to 15 for the number of minutes in the interval Example 3 minutes 0 3 3 Press the STOP key to return to the date and time display STOP Recall times for automatic dialing If desired you can change the maximum number of automatic redialing attemps made when the line is busy Under certain conditions for example if a person answers the call on...

Page 54: ... Error Correction Mode ECM ECM is effective for both transmissions and receptions and is only effective when the other fax machine has ECM as well If desired you can turn ECM off This will increase slightly the amount of memory available for memory transmission and reception 1 Press these keys 2 Press 1 to turn on ECM or 2 to turn it off 3 Press the STOP key to return to the date and time display ...

Page 55: ...coming faxes If you pick up the handset before the machine answers you can talk to the other party and or receive a document as explained in Using TEL mode on page 55 To select FAX mode press the RECEPTION MODE key until the arrow in the display points to FAX FAX TEL A M 4 Receiving Documents Using FAX Mode RECEPTION MODE Fax reception 4 rings ...

Page 56: ...2 to 5 can be selected 1 Press these keys FUNCTION Press twice 4 NUMBER OF RINGS ENTER 2 5 4 2 Enter the desired number of rings any number from 2 to 5 RECALL INTERVAL Example 3 rings 3 3 Press the STOP key to return to the date and time display STOP Note If you are using Distinctive Ring the fax machine will answer calls after two rings regardless of the above setting ...

Page 57: ...s handset or an extension phone connected to the same line Beep To select TEL mode press the RECEPTION MODE key until the arrow in the display points to TEL Note If you have set the Fax Signal Receive setting to NO press the START MEMORY key to begin reception RECEIVING RECEPTION MODE 3 If the other party first speaks with you and then wants to send a fax press the START MEMORY key after speaking ...

Page 58: ...d a fax press 5 and on the extension phone only on a tone dial phone This signals the fax to begin reception Hang up 5 Comments Your fax will not accept the signal to begin reception 5 if a document is loaded in its feeder If you have set the Fax Signal Receive setting to NO press 5 and on the extension phone to begin reception Changing the number for remote fax activation If desired you can use a...

Page 59: ...3 Press the STOP key to return to the date and time display STOP FUNCTION Press 6 times 4 REMOTE RECEPTION 1 2 or YES NO Fax Signal Receive Your fax will automatically begin reception if you hear a soft fax tone after answering a call on your fax or an extension phone If you use a computer fax modem to send documents on the same line you must turn this function off in order to prevent your fax fro...

Page 60: ... fax has been set at the factory to automatically reduce the size of received documents to fit the size of the printing paper This ensures that data on the edges of the document are not cut off If desired you can turn this function off and have received documents printed at full size If a document is too long to fit on the printing paper the remainder will be printed on a second page In this case ...

Page 61: ...n automatic reduction or 2 to turn it off 1 2 or AUTO 100 3 If you selected AUTO select the reception ratio to be used in the event that the memory becomes full automatic reduction is not possible when the memory is full Press 1 for 93 or 2 for 100 1 2 or 93 100 4 Press the STOP key to return to the date and time display STOP ...

Page 62: ... the START MEMORY key and the stored documents will print out If you received documents in memory because the fax ran out of paper be sure to add paper which is the same size as the paper previously used If not the document print out size may not match the size of the printing paper Caution When documents are stored in memory do not turn the power off This will erase all of the contents If documen...

Page 63: ...iginal and don t want to make a reduction or enlargement setting press the START MEMORY key twice Copying will begin If you are only making one copy of the original or of each original and want to make an enlargement or reduction setting press the START MEMORY key and go to Step 5 COPY HELP COPY MODE 1 MULTI COPY 2 SORT COPY START COPY READY TO SEND RESOLUTION 3 Press 1 MULTI COPY if you do not wa...

Page 64: ...ion or enlargement by entering a number from 1 to 5 as shown below or press the START MEMORY key to automatically select 100 Copying will begin 1 AUTO automatic size adjustment to match the size of the printing paper 2 50 3 100 no reduction or enlargement 4 125 5 135 Example 50 2 Copy Cut off When making a copy of a document that is longer than the printing paper use the copy cut off setting to se...

Page 65: ...he 2 digit Speed Dial number with the numeric keys or Example Press Rapid Key 01 SPEAKER 01 3 Speak with the other party when they answer If you pressed the SPEAKER key pick up the handset to talk Comments While the handset of the fax is lifted off hook an extension phone connected directly to the fax cannot be used to speak with the other party The fax may interrupt a voice call received on an ex...

Page 66: ... First search for the number as described in Searching for an auto dial number on page 49 then pick up the handset or press the SPEAKER key The number will be dialed automatically do not press the START MEMORY key Redial The last number dialed can be redialed by pressing the REDIAL key it is not necessary to pick up the handset or press the SPEAKER key When the other party answers pick up the hand...

Page 67: ...age OGM of your answering machine should be changed to inform callers who want to send a fax to press their Start key For example your message might go as follows Hello You ve reached the ABC company No one is available to take your call right now Please leave a message after the beep or press your facsimile Start key to send a fax Thank you for calling Try to keep the length of the message under ...

Page 68: ... make sure the code used to activate remote retrieval is different from the code used to activate fax reception with an extension telephone see page 56 If they are the same entering the code from an outside telephone to retrieve messages will cause the fax machine to be activated How the connection operates While you are out all of your incoming calls will be answered by your answering machine and...

Page 69: ...r 3 seconds If the fax machine is interrupting callers before they can leave a message try a longer Quiet Detect Time setting If your outgoing message includes a period of silence make sure that the setting is longer than that period of silence or re record your outgoing message to shorten the silence Note Quiet Detect Time can be turned off by entering 00 for the time Note however that the fax ma...

Page 70: ...ing machine is not turned on This function has been turned off at the factory If you want to turn it on follow the steps below Note When this function is turned on make sure that the answering machine is set to answer on 4 rings or less If it isn t the fax will always answer first preventing callers from leaving voice messages 1 Press these keys 2 Press 1 to turn on the function or 2 to turn it of...

Page 71: ...compatible with some caller identification services 1 Press these keys 2 Press 1 to turn on Caller ID or 2 to turn it off If you selected 2 NO go to Step 7 FUNCTION Press 4 times 4 CALLER ID 1 YES 2 NO 1 2 or YES NO If you selected 1 the display will show 3 Press 1 to select SET To clear a previously programmed area code press 2 and go to Step 7 1 ENTER AREA CODE 4 Enter the three digits of your a...

Page 72: ...OR Noise on the telephone line prevented reception of caller information Viewing the Caller ID list If you subscribe to a Caller ID service and have turned on the Caller ID function your fax machine will keep information on the most recent 20 calls and faxes you have received You can view this information which consists of the name and number of each caller in the Caller ID List After you have rec...

Page 73: ...ewing the list START MEMORY or STOP To delete calls from the Caller ID list If you want to delete a single call from the caller list press the 0 key while the call appears in the display If you want to delete all calls from the list hold the 0 key down for at least 3 seconds while you are viewing any number in the list Priority Call If desired you can set your fax to make a special ringing sound w...

Page 74: ...lls as well as fax receptions the Anti Junk Fax function normally only blocks faxes In this case when a voice call or a fax transmission comes in from a number you have specified as a Junk Number your fax will break the connection as soon as it receives the calling phone number from the caller ID service before the second ring To use this function turn on the Anti Junk function and then enter the ...

Page 75: ... they assign an additional second number to your regular single line The second number rings differently from your normal number If you subscribe to a distinctive ring service you can set the fax machine to automatically answer when your second number is called This allows you to use the second number as an exclusive fax number To have your fax automatically answer when your second number is calle...

Page 76: ...FAX When your designated fax number is dialed your fax will automatically answer and begin reception after two rings Note that other devices on the same line will also ring until your fax answers If one of your other numbers is dialed the fax will ring however it will not answer 4 Set the reception mode to FAX FAX TEL A M RECEPTION MODE ...

Page 77: ...the receiving machines maximum of 20 using one or both of the following methods Enter one or more Speed Dial numbers by pressing the number keys RESOLUTION READY TO SEND 2 2 Press one or more Rapid Keys 4 Press the START MEMORY key START MEMORY Set the resolution and or contrast if desired 5 Press the START MEMORY key Transmission will begin START MEMORY A Transaction Report is automatically print...

Page 78: ...with all tranmissions until you turn it off 1 Press these keys You can select a message For the recipient s name to appear you must dial using a Speed Dial or Rapid Key number with the name programmed Your name and number must be programmed as explained on page 20 2 Press 1 YES to turn on the cover sheet function or 2 NO to turn it off COVER SHEET FUNCTION Press 3 times 4 1 2 or YES NO AUTO PRINT ...

Page 79: ...ne transmission 1 Load the document s The document must be loaded before a message can be selected The cover sheet function must be turned on 2 Press these keys COVER SHEET HEAD FUNCTION 5 3 Select a message by entering a number from 1 to 4 1 URGENT 2 IMPORTANT 3 CONFIDENTIAL 4 PLS DISTRIBUTE 1 Example 4 Dial the receiving machine and transmit the document Note To cancel a cover sheet header setti...

Page 80: ... Eight pages FUNCTION PAGE COUNTER SET 0 8 3 Enter the total number of pages 01 to 99 by pressing the number keys If you are sending a cover sheet do not include it in the total number of pages the number will be adjusted automatically 4 Dial the receiving machine and transmit the document Comments If you need to cancel a batch number entry remove the document from the feeder or press the STOP key...

Page 81: ...urn to the date and time display 1 Press these keys 2 Press 1 to turn on the Anti Junk function or 2 to turn it off FUNCTION Press 6 times 4 1 2 or YES NO STOP Entering Anti Junk numbers Enter or clear a number in the Anti Junk List as shown below Up to five numbers can be entered To clear a number from the Anti Junk Number List you need to know the 1 digit number which identifies it If you have f...

Page 82: ...he next step Clearing Enter the 1 digit number that identifies the fax number you want to clear and go to Step 5 5 Press the START MEMORY key 4 Enter the fax number 1 Step 3 or Example START MEMORY 2 5 8 GHI JKL MNO TUV WXYZ PQRS ABC DEF 1 4 7 3 6 9 6 Return to Step 3 to enter or clear another fax number or press the STOP key to return to the date and time display STOP ...

Page 83: ... and frees the feeder for other operations After transmission the document will be cleared from memory Only one memory transmission can be set at a time The amount of memory currently occupied appears as a percentage in the display while the document is being scanned RESOLUTION ENTER STATION 1 START MEMORY READY TO SEND Set the resolution and or contrast if desired 3 Enter the number of the receiv...

Page 84: ...he feeder After transmission the memory will be cleared and you can transmit the remaining pages You will also need to transmit the page which was being scanned when the memory filled up Press the STOP key if you want to cancel the entire transmission 4 Press the START MEMORY key if you entered a Speed Dial number or a full number START MEMORY The document will be scanned and stored in memory Your...

Page 85: ... cannot be used for Rapid Key dialing 1 Press these keys 3 Press the STOP key to return to the date and time display 2 Press 1 to turn on the function or 2 to turn it off POLLING STOP FUNCTION Press 5 times 4 1 2 or YES NO Requesting transmission 1 Dial the fax machine you want to poll using one of the following methods Pick up the handset or press the SPEAKER key and press a Rapid key Wait for th...

Page 86: ...y take place when the fax number of the polling fax machine has been entered in your machine s list of permitted fax numbers called passcode numbers The number of the polling fax must also be correctly programmed into itself for identification 1 Press these keys 2 Press 1 to turn polling security on or 2 to turn it off START MEMORY FUNCTION Press 3 times 3 SECURITY SELECT 1 2 or ON OFF 3 Press the...

Page 87: ...u want to clear and go to Step 5 Example 4 Enter the fax number 5 Press the START MEMORY key 6 Return to Step 3 to enter or clear another number or press STOP to return to the date and time display Step 3 or STOP START MEMORY Storing and clearing fax numbers for polling permission You can store up to 10 fax numbers in your machine s list of permitted numbers 1 Press these keys FUNCTION Press 4 tim...

Page 88: ... Only a Speed Dial number can be used to dial the receiving machine Setting a timer operation 1 Press these keys 2 Press to set a transmission operation SEND MODE or to set a polling operation POLLING MODE 1 TIMER MODE 3 Press 1 to select SET 0 5 9 2 Example 9 25 4 Enter the time at which you want the operation to take place 2 digits for the hour and 2 digits for the minute 5 Press the key to sele...

Page 89: ...ransmission operation load the document in the feeder sometime before the specified time of transmission To cancel a timer operation If you need to cancel a timer operation after it has been set follow the steps below 1 Press these keys TIMER MODE FUNCTION 1 2 Press to cancel a transmission operation or to cancel a polling operation 3 Press 2 to select CLEAR 2 or POLLING SEND 4 Press the START MEM...

Page 90: ...EMORY key to print the list Activity Report This report shows information on your most recently performed send and receive operations a combined maximum of 30 operations can appear The report is divided into two parts the TRANSMISSIONS ACTIVITY REPORT which shows information on transmissions and the RECEPTIONS ACTIVITY REPORT which shows information on receptions All information is erased after a ...

Page 91: ... reason for the failure OK Transmission reception was successful P FAIL A power failure prevented the transaction JAM The printing paper or document jammed preventing the transaction NO PAPER You ran out of paper during reception BUSY The fax was not sent because the line was busy COM E 0 to COM E 7 A telephone line error prevented the transaction See Line Error on page 95 CANCEL The transaction w...

Page 92: ...tomatic dialing FUNCTION Press twice 4 1 2 or YES NO Passcode List This list shows settings made for polling security your name and fax telephone number as entered in the machine a sample of the header printed at the top of every page you transmit HEADER PRINT and settings related to OpenLCR Option Setting List This list shows the current status of the option settings Anti Junk Number List This li...

Page 93: ...sired you can change the condition under which a report is printed out Follow the steps below 1 Press these keys 2 Press a number from 1 to 5 to select the condition for printing ALWAYS PRINT A report will be printed after each transmission reception or error ERR TIMER MEM A report will be printed after an error timer operation or memory operation SEND ONLY A report will be printed after each tran...

Page 94: ...to assure optimum printing performance 1 Unplug the power cord 3 Open the operation panel grasp the finger hold and pull up and then pull the release on the right side of the machine forward to open the print compartment cover 4 Take the imaging film cartridge out of the print compartment and place it on a sheet of paper ...

Page 95: ...received a large number of documents If this is the case allow the print head to cool prior to cleaning 6 Place the imaging film cartridge back in the print compartment 5 Wipe the print head and roller with denatured alcohol Roller Print head 7 Close the print compartment cover press down on both sides to make sure it clicks into place and then close the operation panel ...

Page 96: ...per in the paper tray and then push the paper release plate back down Document rollers Scanning glass Caution When wiping take care not to damage any of the protruding parts on the underside of the operation panel The housing Wipe the external parts and surface of the machine with a dry cloth Caution Do not use benzene or thinner These solvents may damage or discolor the machine Scanning glass and...

Page 97: ...display Try the transaction again If the error persists check the following Check the connection The cord from the TEL LINE jack to the wall jack should be no longer than six feet Make sure there are no modem devices sharing the same telephone line Check with the other party to make sure their fax machine is functioning properly Have your telephone line checked for line noise Try connecting the fa...

Page 98: ...ne line cord on page 11 The power is on but no transmission takes place Make sure that the receiving machine has paper Make sure that the telephone line cord is plugged into the TEL LINE jack and not the TEL SET jack If the receiving machine is in manual mode with no attendant reception will not be possible Check the display for error messages Pick up the handset and check for a dial tone Nothing ...

Page 99: ...n the feeder of the transmitting machine Make a copy or print a report to confirm the printing ability of your machine General print quality is poor It is important to select a paper that is appropriate for the thermal transfer printer in your fax We recommend using laser quality paper that has a very smooth finish Copier paper will work but it sometimes tends to yield a lighter print quality The ...

Page 100: ...es place continuously for a long time the print head may overheat Turn off the power and let it cool down Answering machine connection Problem Solution The answering machine connection does not operate properly Make sure your fax machine s reception mode is set to A M Make sure your fax machine s TEL LINE jack is connected to the wall jack Make sure your fax machine s TEL SET jack is connected to ...

Page 101: ...keys unplug the power cord and then plug it in again several seconds later Automatic document feeding does not work for transmission or copying Check the size and weight of the document see Transmittable Documents on page 37 Voice calls taken on an extension phone are interrupted by the fax The fax may interrupt during a voice call if the reception mode is set to A M To prevent interruption on a t...

Page 102: ... run out of printing paper or the paper is jammed The fax will print out automatically when the problem is fixed FILM END The imaging film may need replacement Check the film and replace if necessary FUNCTION MODE The FUNCTION key has been pressed HOLD The HOLD SEARCH key has been pressed to put the other party on hold during a phone conversation Press the HOLD SEARCH again to take the other party...

Page 103: ... dial or clear a Rapid Key or Speed Dial number that hasn t been programmed a full number hasn t been assigned to it OFF HOOK This appears if you forgot to replace the handset after using it to dial and send a fax Replace the handset or press the STOP key to clear the message ON HOOK DIAL The SPEAKER key has been pressed and the fax machine is waiting for you to dial OUT OF PAPER You are out of pr...

Page 104: ...rted correctly and then press the START MEMORY key TAD IN USE An extension phone connected to the fax is being used Do not lift the fax s handset or attempt transmission at this time as this will interrupt the conversation on the extension phone TOTAL PAGE S 01 Number of pages transmitted received or copied Audible signals Continuous tone 3 seconds Indicates the end of transmission reception or co...

Page 105: ...ry pressing the START MEMORY key If the document doesn t feed out open the operation panel and remove it Important Do not try to remove a document without opening the operation panel This may damage the feeder mechanism 1 Open the operation panel by grasping the finger hold and pulling up 3 Close the operation panel making sure it clicks into place Clearing jammed printing paper 1 Pull the paper r...

Page 106: ...e print compartment or rollers 2 Open the operation panel grasp the finger hold and pull up and then pull the release on the right side of the machine forward to open the print compartment cover 4 Close the print compartment cover press down on both sides to make sure it clicks into place and then close the operation panel ...

Page 107: ...l the paper release plate toward you reinsert the paper in the paper tray and then push the paper release plate back down If SET PAPER PRESS START KEY appears in the display make sure the paper is inserted correctly and then press the START MEMORY key ...

Page 108: ...ge CPLTP3002XHB1 Gears NGERH2455XHZZ large gear NGERH2456XHZA Part distribution centers Tritronics Inc 1306 Continental Drive Abingdon MD 21009 Tel 1 800 638 3328 Fax 1 800 888 FAXD Tritronics Inc 1015 NW 52nd Street Ft Lauderdale FL 33309 Tel 1 800 365 8030 Fax 1 800 999 FAXD Fox International Ltd 23600 Aurora Road Bedford Heights OH 44146 Tel 1 800 321 6993 Fax 1 800 445 7991 Andrews Electronics...

Page 109: ...ephone network your telephone company may disconnect your service temporarily If possible they will notify you in advance If advance notice is not practical you will be notified as soon as possible You will also be advised of your right to file a complaint with the FCC Your telephone company may make changes in its facilities equipment operations or procedures that could affect the operation of yo...

Page 110: ...hour 01 to 12 and two digits for the minute 00 to 59 7 Press for A M or for P M 8 When finished press Storing and Clearing Auto Dial Numbers 1 Press Display shows 2 Press 1 to store a number or 2 to clear a number 3 Enter a 2 digit Speed Dial number from 01 to 04 for Rapid Key Dialing or 05 to 44 for Speed Dialing If you are clearing a number go to Step 7 4 Enter the full fax telephone number 5 Pr...

Page 111: ...d Dialing 1 Press 2 Enter the 2 digit Speed Dial number 3 Press SPEAKER SPEED DIAL Receiving Faxes Press the RECEPTION MODE key until the arrow in the display points to the desired reception mode FAX mode The fax machine automatically answers on four rings and receives the incoming document TEL mode Beep RECEIVING A M mode Select this mode when an answering machine is connected to the fax and the ...

Page 112: ...ra los minutos 00 hasta 59 7 Pulse para A M o para P M 8 Una vez finalizado pulse Memorización y borrado de números de marcación automática 1 Pulse El visor muestra 2 Pulse 1 para guardar un número ó 2 para borrarlo 3 Introduzca un número de marcación abrevi ada de dos dígitos desde 01 hasta 04 para marcación rápida o desde 05 hasta 44 para marcación abreviada Vaya al paso 7 si está borrando un nú...

Page 113: ...a el número de dos dígitos de mar cación abreviada 3 Pulse SPEAKER SPEED DIAL Recepción de mensajes telefax Pulse la tecla RESOLUTION RECEPCTION MODE Resolución Modo de recepción hasta que la flecha en el visor señale el modo de recepción deseado asegúrese de que el ali mentador de originales está vacío Modo FAX El aparato telefax contesta automáticamente tras cuatro llamadas del tim bre y recibe ...

Page 114: ...y Inhalation Skin Ingestion Not applicable Not applicable Possible but very unusual Health Hazards The ingredients are not listed in ACGIH 1986 and OSHA 1989 except carbon black and paraffin wax Carcinogenicity In 1996 the IARC reevaluated carbon black as a Groupe 2B carcinogen possible human carcinogen This classification is given to chemicals for which there is inadequate human evidence but suff...

Page 115: ...als to Avoid None Hazardous Decomposition None Hazardous Polymerization Will not occur Section 9 Precautions for Safe Handling and Use Personal Protection Information Respiratory Eye Protection and Protective Glove Hnad protection Desireble in some cases Engineering Control Ventilation No data available Work Hygienic Practice None Steps to be taken in case of Spill or Leak If inadvertently release...

Page 116: ...le but very unusual Health Hazards The ingredients are not listed in ACGIH 1986 and OSHA 1989 except carbon black and paraffin wax Carcinogenicity In 1996 the IARC reevaluated carbon black as a Groupe 2B carcinogen possible human carcinogen This classification is given to chemicals for which there is inadequate human evidence but sufficient ani mal evidence on which to base an opinion of carcinoge...

Page 117: ...e Handling and Use Personal Protection Information Respiratory Eye Protection and Protective Glove Not required Engineering Control Ventilation Not required Work Hygienic Practice None Steps to be taken in case of Spill or Leak If rumple the product and wax layer peel off sweep up or clean with vac uum cleaner Waste Disposal Method If it dirty skin wash with water and soap If it clothes wash by su...

Page 118: ...al mode 11 Dialing Chain 46 64 Direct Keypad 49 Normal 42 63 Rapid Key 48 63 Speed 48 63 Direct Keypad Dialing 49 Display messages 100 Distinctive ring 73 Document feeder 38 Document guides 38 Document restrictions 37 Document sizes 37 Document maximum scanning size 37 E ECM Error Correction Mode 52 Extension telephone Connecting 12 Using 56 F FAX reception mode 24 53 Fax Signal Receive 57 Fine re...

Page 119: ... R Rapid Key Dialing 48 63 Recall interval 51 Recall times 51 Reception mode A M mode 24 66 FAX mode 24 53 Setting 24 TEL mode 24 55 Reception Ratio setting 58 Redialing 43 51 64 Remote reception setting 57 Removing original document 39 Resolution 40 Ringer volume 26 S Scanning glass cleaning 94 Search Dial 49 64 Sender s name and number entering 20 21 Speaker volume 25 Speed Dialing 48 63 T TEL r...

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Page 123: ...e duration of any warranties beyond the time period described above on behalf of Sharp The warranties described herein shall be the sole and exclusive warranties granted by Sharp and shall be the sole and exclusive remedy available to the purchaser Correction of defects in the manner and for the period of time described herein shall constitute complete fulfillment of all liabilities and responsibi...

Page 124: ...PRINTED IN THAILAND TINSE4155XHTA SHARP DOCUMENT NETWORK SYSTEM OF AMERICA Sharp Plaza Mahwah New Jersey 07430 2135 SHARP CORPORATION ...

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