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Sharp MX-M1056 Quick Start Manual Download Page 49

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The document filing function is used to store the document or print image on the local 
drive when performing a copy, print, or other job. You can print or perform other 
operations using the saved file at a later time.
This section introduces several of the document filing functions.

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USES OF THE DOCUMENT FILING FUNCTION ............................50

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SAVING A DOCUMENT ONLY (Scan to Local Drive)....................51

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PRINTING A SAVED FILE................................................................54

DOCUMENT FILING

Summary of Contents for MX-M1056

Page 1: ...tion PRINTER Using the printer function SCANNER Using the scan function DOCUMENT FILING Storing jobs as files on the local drive SYSTEM SETTINGS Configuring settings to make the machine easier to use MANUAL FINISHING Using the manual finishing function DIGITAL MULTIFUNCTIONAL SYSTEM DIGITAL MULTIFUNCTIONAL SYSTEM DIGITAL MULTIFUNCTIONAL SYSTEM MX M1056 MX M1206 Quick Start Manual ...

Page 2: ...ls in PDF format This guide appears when you tap the icon on the machine s touch panel The guide explains the basic procedures for operating the machine In addition the manuals can be printed page 3 To print a manual see HOW TO PRINT A MANUAL page 4 User s Manual Detailed explanations of the functions that can be used on the machine are provided in the User s Manual The User s Manual can be downlo...

Page 3: ...int Release Guide This guide explains how to use the print release function When you have multiple MFPs that support the print release function on the same network you can access and print the data that is saved on a MFP from any other MFPs This manual is intended to help you get started using the basic and convenient functions of the machine This manual provides answers to frequently asked questi...

Page 4: ...anual icon 4 Tap Print The Print Settings screen appears Select settings and tap the Start key to start printing When a language is selected other than a language that is displayed by step 2 of DOWNLOADING THE OPERATION GUIDE page 6 in the display languages on the touch panel and Operation Guide is tapped English may appear To change the language displayed on the touch panel refer to the User s Ma...

Page 5: ...Explorer 11 or higher Windows Microsoft Edge Windows Firefox Windows Safari macOS Chrome Windows Latest version or immediately previous major release The Web page will appear The machine settings may require that user authentication is performed in order to open the Web page Please ask the administrator of the machine for the password that is required for user authentication Status Machine Identif...

Page 6: ... toner even while printing is in progress Always open the toner cover to replace toner Do not open the bottom cover by mistake This will cause printing to stop and may result in a misfeed 1 Click Operation Manual Download in the menu of the Web page 2 Select the desired language Only the displayed languages are supported 3 Select the manual you want to download and click the Download button 1 Engl...

Page 7: ...ON PANEL 14 PLACING ORIGINALS 16 ADJUSTING THE VOLUME 17 LOADING PAPER 18 SAVING CONTACTS IN THE ADDRESS BOOK 26 USER AUTHENTICATION 27 FUNCTIONS THAT CAN BE USED ON THE MACHINE 28 MAKING COPIES 32 COPY MODE 34 COPYING ON SPECIAL PAPER Bypass Copy 35 PRINTING IN A WINDOWS ENVIRONMENT 38 PRINTING IN A macOS ENVIRONMENT 40 DIRECTLY PRINTING A FILE IN USB MEMORY 42 BEFORE USING THE MACHINE COPIER PRI...

Page 8: ...NAL 45 SCANNER MODE 47 USES OF THE DOCUMENT FILING FUNCTION 50 SAVING A DOCUMENT ONLY Scan to Local Drive 51 PRINTING A SAVED FILE 54 MANUAL FINISHING 56 USING MANUAL FINISHING 56 SETTING MODE 60 SCANNER DOCUMENT FILING MANUAL FINISHING SETTING MODE ...

Page 9: ...pheral devices and the procedures for placing originals and loading paper PART NAMES AND FUNCTIONS 10 TURNING ON THE POWER 13 OPERATION PANEL 14 PLACING ORIGINALS 16 ADJUSTING THE VOLUME 17 LOADING PAPER 18 SAVING CONTACTS IN THE ADDRESS BOOK 26 USER AUTHENTICATION 27 FUNCTIONS THAT CAN BE USED ON THE MACHINE 28 BEFORE USING THE MACHINE ...

Page 10: ...r the soft keyboard displayed on the touch panel 7 Toner cover Upper front cover Open this cover to replace the toner cartridge or to remove misfed paper in the paper pass unit REPLACING TONER page 6 8 Bypass tray Use this tray to feed paper manually When loading paper larger than 8 1 2 11 R or A4R pull out the extension guide LOADING PAPER IN OTHER TRAYS page 21 9 Curl correction unit This punche...

Page 11: ...rectly feed paper into the finisher large stacker or saddle stitch finisher large stacker to staple punch or fold the paper 4 Bypass tray Use this tray to feed paper manually When loading paper larger than 8 1 2 11 R or A4R pull out the extension guide LOADING PAPER IN OTHER TRAYS page 21 5 Trimming module This trims the excess of saddle stitched output 6 Punch module This is used to punch holes i...

Page 12: ...at is applied here to fuse the transferred image onto the paper 5 Transfer belt This belt takes the image formed with toner off the photoconductive unit and transfers the image onto paper 6 Waste toner bottle This bottle collects excess toner that is produced during printing 7 USB port A type This is used to connect a USB device such as a USB memory device to the machine Supports USB 2 0 Hi Speed ...

Page 13: ... to turn on the power When turning off the main power switch press the Power button on the operation panel and then turn the main power switch to the position In a sudden case of main power outage turn the power for the machine back on and then turn it off in the correct order If the machine is left for a long time with the main power having been turned off prior to the Power button being turned o...

Page 14: ...hine by directly tapping the displayed keys a Tap a mode to change to that mode b Display the machine s status other than the job using icons c Display the job in progress or waiting with text or icon d Select shortcut keys for modes or functions e Switch the pages for displaying shortcut keys f Display Toner Quantity g Display Operation Guide h Use these keys to select functions that make the mac...

Page 15: ...ob 4 To give the job priority Tap Change Job Priority and tap a Change Priority key To cancel the job Tap Stop Delete 5 Tap the Back key to return to the original screen This changes the mode to edit mode Pages of the original can be changed rotated or deleted 1 This rotates the preview image of whole page in the arrow s direction The printing result is not rotated 1 2 This reduces the image 1 Thi...

Page 16: ...e not pinched when closing the automatic document feeder After placing the original be sure to close the automatic document feeder If left open parts outside of the original will be copied black causing excessive use of toner Set the orientation of the image to ensure that the orientation of the placed original is correctly recognized For more information see the User s Manual Adjust the original ...

Page 17: ...ing when using the scan document filing or other image send function Sound Settings Beep Sound Settings Common Keys Touch Sound Configure settings for the sound generated when a key is tapped and whether a sound is generated when the key for a default setting is tapped Status Home Screen Settings Copy Settings Printer Settings System Settings Sitemap Administrator Login System Settings User Contro...

Page 18: ... of the print side The setting orientation varies for the print side of paper depending on the tray used Place with the print side facing the direction indicated below Tray Print side Trays 1 4 Facing down Bypass tray Tray 5 8 Facing up Tray 2 Tray 1 Tray 5 Bypass tray Tray 3 Tray 4 Tray 2 Bypass tray Tray 7 Tray 8 Tray 1 Tray 3 Tray 4 Tray 6 Tray 5 ...

Page 19: ... once and cause a misfeed 3 Lift the feed roller and place paper into the tray Load the paper with the print side facing down The stack must not be higher than the indicator line maximum of 1200 sheets for tray 1 or maximum of 800 sheets for tray 2 4 Lower the feed roller and gently push the paper tray into the machine Push the tray firmly all the way into the machine slowly Forcefully inserting t...

Page 20: ...er size 2 Squeeze the lock knob on guide plate B and slide to the desired paper size If slid to a standard paper size guide plate B will lock automatically 3 For a non standard paper size after sliding guide plate B to the desired size press the lock button C A non standard size of paper can only be loaded in tray 4 A non standard size of paper cannot be loaded in tray 3 3 Fan the paper Fan the pa...

Page 21: ... R or A4R pull out the extension guide Pull the bypass tray extension all the way out 2 Adjust the bypass tray guides to the size of paper to be loaded Adjust the bypass tray guides so that they slightly contact the loaded paper 3 Load the paper with the print side facing up Insert the paper along the bypass tray guides all the way into the bypass tray until it stops slowly Inserting the paper wit...

Page 22: ...pull out the bypass tray extension Remove the bypass tray guide at the rear end and attach them to the inserter tray Pull the bypass tray extension all the way out When loading paper larger than 8 1 2 14 or A3W remove the bypass tray guides at the rear end Do not place heavy objects on the bypass tray or press down on the tray 3 Insert the paper along the bypass tray guides all the way into the by...

Page 23: ...n the paper Fan the paper well before loading it If the paper is not fanned multiple sheets may feed at once and cause a misfeed 3 Place the paper in the center of the paper table Load the paper with the print side facing up The stack must not be higher than the indicator line maximum of 3500sheets 4 Gently push the paper tray into the machine Push the tray firmly all the way into the machine slow...

Page 24: ...ray Gently pull the tray out until it stops 3 Fan the paper Fan the paper well before loading it If the paper is not fanned multiple sheets may feed at once and cause a misfeed 4 Load the paper Load the paper with the print side facing up The stack must not be higher than the indicator line maximum of 2500 sheets 5 Gently push the paper tray into the machine Push the tray firmly all the way into t...

Page 25: ... in tray 3 from A3 plain paper to B5 recycled paper are explained below 1 Press the Home Screen key Home screen appears 2 Tap the Tray Settings Paper Settings key and tap the key of the paper tray 3 3 Set the paper type 1 Tap the tab for the Paper Type 2 Tap the Recycled key 4 Set the paper size 1 Tap the tab for the Paper Size 2 Tap the Size Set key 3 Tap the B5 key 4 Tap in Tray Settings 8 x11 8...

Page 26: ...y Home screen appears 2 Tap the Address Control key 3 Enter the information you want to register in the address book 1 Enter basic information Be sure to enter Name and Initial To specify a category select one from a category list that appears when the entry box is tapped To register a contact for frequent use select the Also Register for Frequent Use checkbox 2 Tap E mail Address enter the addres...

Page 27: ...procedure is used to log in using a user number received from the administrator of the machine When starting the machine the login screen appears AUTHENTICATION BY LOGIN NAME PASSWORD This method enables users to log in using a login name and password received from the administrator of the machine or the administrator of the LDAP server When starting the machine the login screen appears AUTHENTICA...

Page 28: ...x 8 1 2 B5 size originals are mixed with 8 1 2 x 11 A4 size originals When copying you can combine the mixed originals setting and auto ratio setting to change the ratio used for each original and print all pages on the same size of paper Counting the number of scanned original sheets and display the count before transmission Checking the number of scanned original sheets before transmission helps...

Page 29: ...tomatically set scan settings appropriate for the original tap the Auto Set key in the base screen of Easy Mode Image Orientation Resolution and Blank Page Skip Duplex Setup PDF Skew Adjustment Automatically Detect Mono2 Grayscale are set automatically Hidden Pattern Print Tracking Information Print Characters to prevent unauthorized copying such as pre set or customized text are placed as invisib...

Page 30: ...itted as two separate pages This function is useful when you wish to scan the left and right pages of a book or other bound document as separate pages This function splits a saddle stitch original such as a catalogue or a pamphlet page by page and copies in sequence Erase Verification Stamp The erase function is used to erase shadows on images produced when scanning thick originals or books This f...

Page 31: ...31 This section explains the basic procedures for using the copier function MAKING COPIES 32 COPY MODE 34 COPYING ON SPECIAL PAPER Bypass Copy 35 COPIER ...

Page 32: ... enabled in easy mode Paper Select 2 Sided Copy Copy Ratio Staple 1 Staple Punch 2 Original Exposure N Up Card Shot 1 When a finisher finisher large stacker saddle stitch finisher or saddle stitch finisher large stacker is installed 2 When a punch module finisher finisher large stacker saddle stitch finisher or saddle stitch finisher large stacker is installed To select more detailed settings tap ...

Page 33: ... key PREVIEW SCREEN page 15 Preview B W Start Color Start Copies Auto Image Slightly Reduce 3 Reduction Original Paper By Paper Size Copy Ratio 8 x11 8 x11 11x17 11x17 100 25 400 CA Start Original Staple Punch Copy Ratio 2 Sided Copy Paper Select Tray 1 1 1 100 Off CA Preview B W Start Color Start Copies Detail 8 x11 8 x11 Start Cancel copying Cancel Copy ...

Page 34: ...t can be used to make copies 11 Displays the list of function keys Frequently used Others can be registered 12 Check the current settings 13 Displays the list of keys other than the function keys indicated above FUNCTIONS THAT CAN BE USED ON THE MACHINE page 28 14 Indicates the presence or absence of an original and size of paper loaded in each tray Tapping this makes the paper select screen opene...

Page 35: ...ver 106 g m2 to 176 g m2 the Heavy Paper 2 key if the paper is 65 lbs cover to 80 lbs cover 177 g m2 to 220 g m2 the Heavy Paper 3 key if the paper is 80 lbs cover to 140 lbs index 221 g m2 to 256 g m2 or the Heavy Paper 4 key is the paper is 140 lbs index to 110 lbs cover 257 g m2 to 300 g m2 2 Tap the Size Auto Inch tab 3 Tap the Auto Inch key 4 Tap of Tray Settings 3 Tap the Easy Copy mode icon...

Page 36: ...etail Staple Punch Copy Ratio 2 Sided Copy Paper Select 8 x11 Tray 1 1 1 100 Off CA Preview B W Start Color Start Copies Original 8 x11 Start 8 x 11 8 x 11 8 x 14 11 x 17 8 x 11 Start Original Staple Punch Copy Ratio 2 Sided Copy Paper Select Tray 1 1 1 100 Off CA Preview B W Start Color Start Copies Detail 8 x11 8 x11 Start Cancel copying Cancel Copy Cancel scanning Cancel Scan Correct sets ...

Page 37: ... procedures are primarily for Windows 10 in Windows environments and macOS 10 12 in macOS environments The window varies depending on the operating system version the printer driver version and the application PRINTING IN A WINDOWS ENVIRONMENT 38 PRINTING IN A macOS ENVIRONMENT 40 DIRECTLY PRINTING A FILE IN USB MEMORY 42 PRINTER ...

Page 38: ...Select Print from the File menu of WordPad 2 Select the machine s printer driver and click the Preferences button If the printer drivers appear as a list select the name of the printer driver to be used from the list 3 Select print settings 1 Click the Main tab 2 Select the original size To select settings on other tabs click the desired tab and then select the settings 3 Click the OK button Help ...

Page 39: ...PRINTER 39 4 Click the Print button Printing begins ...

Page 40: ...macOS To install the printer driver and configure settings in a macOS environment see the Software Setup Guide 1 Select Page Setup from the File menu 2 Select paper settings 1 Make sure that the correct printer is selected 2 Select the paper settings Set the paper size paper orientation and copy ratio 3 Click the OK button 3 Select Print from the File menu 1 2 3 ...

Page 41: ...PRINTER 41 4 Select print settings 1 Make sure that the correct printer is selected 2 Select items from the menu and configure the settings as needed 3 Click the Print button 1 2 3 ...

Page 42: ...n pdf ps prn docx xlsx pptx png 1 Connect the USB memory device to the machine Use FAT32 or NTFS format for USB memory device When the format of the USB memory device is FAT32 use a 32 GB or less USB memory device 2 When a screen for selecting the action appears tap Print from external memory device USB If the screen does not appear follow these steps 1 Tap the File Retrieve key 2 Tap Select File ...

Page 43: ...43 This section explains the uses of the network scanner function and the basic procedure for using scan mode NETWORK SCANNER FUNCTION 44 SCANNING AN ORIGINAL 45 SCANNER MODE 47 SCANNER ...

Page 44: ...age to an e mail address use Scan to E mail To upload an image to an FTP server use Scan to FTP To send an image to a shared folder on your computer use Scan to Network Folder To process an image in a specific application use Scan to Desktop Use this mode to save an image to USB memory Scan modes USB memory mode PC scan mode Use this mode to scan a photo while making corrections on your computer A...

Page 45: ...16 4 Tap the Address Book key 5 Tap the key of the desired destination Addresses of the current mode are selected from addresses whose checkboxes were selected when the tapped destination was registered If no addresses were registered with the checkbox selected tap the Yes key in the confirmation screen and select the desired addresses To add another destination tap the key of the destination Addr...

Page 46: ... and automatically switches between full color and black white binary scanning When you tap the B W Start key the machine scans in black white binary For details see the User s Manual To check a preview of a document tap the Preview key PREVIEW SCREEN page 15 CA Address 123 ne jp Sort AAA AAA BBB BBB CCC CCC DDD DDD EEE EEE FFF FFF Frequent Use Category All B W Start Color Start FFF FFF 1234 ne jp...

Page 47: ...NNER 47 SCANNER MODE SELECTING SCANNER MODE In the home screen tap the icon of the desired scanner mode to display the base screen of scanner mode Scan to FTP Desktop Scan to E mail Scan to Network Folder ...

Page 48: ...d for sending images 13 Displays the list of function keys Frequently used Others can be registered 14 Checking the current settings 15 Displays the list of keys other than the function keys indicated above FUNCTIONS THAT CAN BE USED ON THE MACHINE page 28 16 Transmission will start 17 Displays the functions that can be utilized in the Image Send mode 18 Searches for the address 19 Displays the ad...

Page 49: ...rforming a copy print or other job You can print or perform other operations using the saved file at a later time This section introduces several of the document filing functions USES OF THE DOCUMENT FILING FUNCTION 50 SAVING A DOCUMENT ONLY Scan to Local Drive 51 PRINTING A SAVED FILE 54 DOCUMENT FILING ...

Page 50: ...to store a document on the local drive without performing printing or transmission Like File a user name file name and folder can be specified You can also download a file stored by Scan to Local Drive from the Web page Files saved with Quick File are stored in this folder If a folder is not specified when a file is saved with File or Scan to Local Drive the file is stored in the main folder In ad...

Page 51: ...gs For more information see the User s Manual Saving by Easy Scan You can save a file in the main folder or My Folder when user authentication is enabled 1 Press the File Retrieve key and tap the key that shows Mode select screen appears 2 Tap the Easy Scan mode icon 3 Place the original Place the original in the document feeder tray of the automatic document feeder or on the document glass PLACIN...

Page 52: ...t tap the Preview key PREVIEW SCREEN page 15 CA Preview Auto Set B W Start Color Start Scan to USB Scan to Local Drive Scan to USB Local Drive CA Preview Auto Set Original A4 Detail B W Start Colour Start Address Book Sending History Global Address Search Local Drive USB External Memory Device Address Cancel scanning Cancel Scan ...

Page 53: ...r Start key or B W Start key To check a preview of a document tap the Preview key PREVIEW SCREEN page 15 4 After scanning all originals tap the Read End key When you scan the original using the automatic document feeder this screen does not appear 5 Check the Sending data has been completed message and remove the USB memory device from the machine CA Preview Original A4 Address External Memory Dev...

Page 54: ...d below 1 Press the Home Screen key Home screen appears 2 Tap the Job Management mode icon 3 Select the file and print 1 Tap the File Retrieve key 2 Tap the Main Folder key 3 Tap the key of the file that you wish to print In this case tap the Copy_20201029_135043 key To check a preview of the printed image tap Check Image on the action panel If you want to delete the file after printing tap Print ...

Page 55: ...55 This section explains the basic procedures for using the manual finishing function MANUAL FINISHING 56 USING MANUAL FINISHING 56 MANUAL FINISHING ...

Page 56: ...n be performed USING MANUAL FINISHING The basic operation for manual finishing is explained below 1 Press the Home Screen key The Home screen appears 2 Tap the Manual Finishing mode icon 3 Set the guides to the size of the paper Grasp the guide lock lever to adjust the guide When you have finished the adjustment release the lock lever When loading paper larger than 8 1 2 11 R or A4R extend the byp...

Page 57: ...Copies Pages Type and Size Double Fold Z Fold Detail Punch Fold Middle Tray Lower Tray Start CA Upper Tray Lower Tray Plain 1 Plain 1 2 3 Hole Punch Upper Tray Output Tray Inserter Staple Off 1 Staple at Back 2 3 Hole Punch Saddle Fold Half Fold C Fold 1 Staple at Front 2 Staples Saddle Stitch Off Off Accord ion Fold Copies Pages Type and Size Double Fold Z Fold Detail Punch Fold Middle Tray Lower...

Page 58: ...nisher large stacker PUNCH A punch module is required for paper punch FOLD A folding unit is required to be installed in order to use paper folding functions other than saddle folds To use the saddle fold function you need to mount a saddle stitch finisher large stacker Touch panel key Orientation Result Touch panel key Orientation Result 1 Staple at Back A A A A 1 Staple at Front A A 2 Staples A ...

Page 59: ...e operation of the machine to suit the needs of your workplace This section briefly introduces several of the setting mode For detailed explanations of the system settings see SETTING MODE in the User s Manual SETTING MODE 60 SETTING MODE ...

Page 60: ...reen appears 2 Tap the Settings key The setting mode screen appears Tap the item that you want to set on menu tab a or setting menu b To exit setting mode tap the Cancel key Setting mode when an administrator is logged in page 62 Status Home Screen Settings Copy Settings Printer Settings System Settings Sitemap Administrator Login System Settings User Control Image Send Settings Document Filing Se...

Page 61: ...ing the home screen background Copy Settings You can select copy settings Printer Settings You can select print settings Image Send Settings Configure settings for image send such as Scan to E mail Document Filing Settings You can select Document Filing settings Sharp OSA Settings You can select Sharp OSA settings Authentication Settings Configure the user authentication method Alternatively confi...

Page 62: ...ed settings may be allowed without entering the administrator password based on the rights of the logged in user For the state of the settings ask the administrator of the machine When you select an item in setting mode that requires administrator login the administrator login screen will appear For the items available in setting mode when an administrator is logged in see SETTING MODE in the User...

Page 63: ...P Service Department Aside from instances provided for by law SHARP is not responsible for failures occurring during the use of the product or its options or failures due to incorrect operation of the product and its options or other failures or for any damage that occurs due to use of the product Warning Reproduction adaptation or translation of the contents of the manual without prior written pe...

Page 64: ...2020L US1 ...

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