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Sharp MX 5500N - Color Laser - Copier User Manual Download Page 289

10

PRINTING WHEN THE USER 
AUTHENTICATION FUNCTION IS ENABLED

When the user authentication function is enabled in the machine's system settings (administrator), your user information 
(login name, password, etc.) must be entered in the printer driver properties window before you can print. The 
information that must be entered varies depending on the authentication method being used, so check with the 
administrator of the machine before printing.

1

Open the printer driver properties 
window from the print window of the 
software application.

(1) Select the printer driver of the machine.

(2) Click the [Preferences] button.

The button that is used to open the printer driver properties window (usually [Properties] or [Printing Preferences]) 
may vary depending on the software application.

(1)

(2)

Summary of Contents for MX 5500N - Color Laser - Copier

Page 1: ...User s Guide MX 5500N MX 6200N MX 7000N MODEL ...

Page 2: ...System Settings Guide MX 5500N MX 6200N MX 7000N MODEL ...

Page 3: ...nformation 28 3 SYSTEM SETTINGS ADMINISTRATOR Accessing the System Settings Administrator 29 When User Authentication is not Enabled 29 When User Authentication is Enabled 30 System Settings Administrator List 32 User Control 46 User Authentication Setting 46 Other Settings 47 User List 48 Page Limit Group List 50 Authority Group List 51 Favorite Operation Group List 54 User Count 56 Energy Save 5...

Page 4: ...ings 87 Change Administrator Password 90 Product Key 91 Initialize and or Store Settings 92 4 SYSTEM SETTINGS FOR FAX System Settings for Fax General List 93 Address Control 94 Address Book 94 F Code Memory Box 96 Fax Data Receive Forward 98 Fax Settings 98 System Settings for Fax Administrator List 99 Image Send Settings 101 Fax Settings 101 ...

Page 5: ...ge that occurs due to use of the product Warning Reproduction adaptation or translation of the contents of the manual without prior written permission is prohibited except as allowed under copyright laws All information in this manual is subject to change without notice Illustrations and the operation panel and touch panel shown in this manual The peripheral devices are generally optional however ...

Page 6: ...ntly asked questions regarding the operation of the machine in each mode Refer to this manual when you have difficulty using the machine Manual name Contents User s Guide This manual provides information such as basic operation procedures how to load paper and machine maintenance Copier Guide This manual provides detailed explanations of the procedures for using the copy function Printer Guide Thi...

Page 7: ...ings can be configured Storing users of the machine Energy save settings Settings related to the operation panel Settings for peripheral devices installed on the machine Settings related to the copy function Network connection settings Transmission reception settings for faxes and scanned images Advanced settings for the document filing function For more information see 3 SYSTEM SETTINGS ADMINISTR...

Page 8: ...ear the incorrect number 7 Text box Touch this box to open a text entry screen When you have finished entering text in the screen the text will appear in the text box For the procedure for entering text see 6 ENTERING TEXT in the User s Guide 8 Checkbox This switches between and each time you touch it To enable the corresponding setting touch the checkbox so that a checkmark appears To disable the...

Page 9: ...ure For detailed explanations of each of the settings see the following pages of this chapter 2 SYSTEM SETTINGS GENERAL LOGOUT LINE PRINT IMAGE SEND DATA DATA READY SYSTEM SETTINGS HOME JOB STATUS System Settings Admin Password Exit Total Count Paper Tray Settings Printer Condition Settings Document Filing Control Address Control Fax Data Receive Forward USB Device Check Default Settings List Prin...

Page 10: ... it may not be possible to use some settings For explanations of settings related to the fax function see 4 SYSTEM SETTINGS FOR FAX page 93 Item Factory default setting Page Total Count 13 Job Count 13 Device Count 13 Item Factory default setting Page Default Settings 14 Clock 14 X Clock Adjust Daylight Saving Time Setting Disable X Date Format MM DD YYYY Last 12 Hour Keyboard Select English US 14...

Page 11: ...ay 2 Plain 8 1 2 x 11 X Tray 3 Plain Auto Inch X Tray 4 X Tray 5 1 MX LCX2 Plain 8 1 2 x 11 MX LCX3 Plain 11 x 17 X Bypass Plain Auto Inch X Inserter 2 Plain Auto Inch Paper Type Registration 18 Auto Tray Switching Enabled 18 Item Factory default setting Page Address Control 19 Address Book 19 Custom Index 21 Program 21 Item Factory default setting Page Fax Data Receive Forward 23 I Fax Settings 2...

Page 12: ...Size 8 1 2 x 11 X Default Output Tray Varies depending on the machine configuration X Default Paper Type Plain Paper X Line Thickness 5 X 2 Sided Print 1 Sided X Color Mode Color X N Up Print 1 Up X Fit To Page Enabled PCL Settings 25 X PCL Symbol Set Setting PC 8 X PCL Font Setting Internal Font Courier X PCL Line Feed Code 0 CR CR LF LF FF FF X Wide A4 Disabled PostScript Setting 25 X Print PS E...

Page 13: ...d in user does not have the authority to configure the system settings administrator excluding factory default users Item Factory default setting Page Document Filing Control 26 Item Factory default setting Page USB Device Check 27 Item Factory default setting Page User Control 28 Modify User Information 28 ...

Page 14: ...n entered paper size of 5 1 8 384 mm or larger is counted as two pages Four pages when two sided copying is used Pages printed directly from the machine such as list prints are included in the Other Prints count The items displayed or printed will vary depending on the machine specifications and peripheral devices installed Document feeder Each sheet is counted as two pages when two sided scanning...

Page 15: ...to change automatically at the beginning and end of daylight saving time select the Daylight Saving Time Setting checkbox When this function is used the time changes at the beginning and end of daylight saving time as follows Standard time Daylight saving time First Sunday in April 2 00 3 00 AM Daylight saving time Standard time Last Sunday in October 2 00 1 00 AM Item Settings Format Set the orde...

Page 16: ...etwork interface settings etc PCL Symbol Set List PCL Internal Font List PCL Extended Font List PS Font List PS Extended Font List NIC Page Sending Address List Lists can be printed of various addresses stored in the machine Individual List Group List Program List Memory Box List All Sending Address List Document Filing Folder List This shows the folder names for document filing The items that app...

Page 17: ... select Custom Size and directly enter the size only for tray 3 and the bypass tray For more information see Tray Settings page 17 Feeding Approved Job Select the modes that can be used If there is a function that you do not wish to be used with the selected tray disable the function When the Type is other than plain paper recycled paper colored paper or a user type Fax and Internet Fax cannot be ...

Page 18: ...y tray is installed MX LCX2 8 1 2 x 11 A4 paper size change must be performed by a service technician MX LCX3 12 x 18 11 x 17 8 1 2 x 14 8 1 2 x 11 8 1 2 x 11 R A3W A3 B4 A4 A4R B5 216 mm x 330 mm 8 1 2 x 13 Bypass In addition to the paper types of trays 1 and 2 Thin Paper Heavy Paper 1 Heavy Paper 2 Auto Inch 12 x 18 11 x 17 8 1 2 x 14 8 1 2 x 11 8 1 2 x 11 R 7 1 4 x 10 1 2 R 5 1 2 x 8 1 2 R A3 A...

Page 19: ...ically selected and printing continues Item Description Type Name Store any name The factory default names are User Type 1 User Type 7 Fixed Paper Side Enable this setting when paper with a front and reverse side is used Disable Duplex Enable this setting when paper is loaded that cannot used for two sided printing Disable Staple Enable this setting when paper is used that cannot be stapled Disabl...

Page 20: ...N OPQRST UVWXYZ Back Add CCC CCC EEE EEE GGG GGG III III BBB BBB DDD DDD FFF FFF HHH HHH JJJ JJJ When Disable Registering Destination from Operation Panel page 74 is enabled in the system settings administrator for a function addresses cannot be stored for that function To store addresses for Scan to FTP Scan to Network Folder and Scan to Desktop Store Scan to FTP and Scan to Network addresses in ...

Page 21: ...n e mail address is stored E mail Address Enter an e mail address max 64 characters File Format Specify the format of the file to be generated and the compression mode for black white mode and color mode File Type Set the format of the file to be generated Compression Mode Black White Select the compression mode for black white transmission Compression Ratio Color Grayscale Select the compression ...

Page 22: ...isplay This displays a list of the currently stored programs A program can be selected to open an edit delete screen for the program Storing a program Touch the Add key in the above screen to open a registration screen Up to 48 programs can be stored For more information see Settings page 22 Editing and deleting programs A program can be selected from the list in the above screen to open an edit d...

Page 23: ...ions can be stored in one program If a Scan to Network Folder destination is selected only one destination can be stored Address Book screen This displays a list of the currently stored addresses Address Review This displays a list of the selected addresses Addresses can be deleted from this list if needed Address Mode Setting Select the mode in which the address is used Internet fax scan etc When...

Page 24: ...SETTINGS FOR FAX page 93 To use this function POP3 server settings must be configured Configure these settings in the screen that appears when Application Settings Internet Fax Settings is selected in the Web page menu To store a forwarding address see Set Address for Data Forwarding page 80 in the system settings administrator If forwarding was not successful because the transmission was canceled...

Page 25: ...n on the selections is shown in Selections for the line thickness setting page 25 3 Paper sizes that can be used with this function are A3 B4 A4 11 x 17 8 1 2 x 14 and 8 1 2 x 11 This function may not take effect with some print methods 4 Only effective when printing PDF JPEG and TIFF files When printing using the printer driver the printer driver settings take precedence over the printer conditio...

Page 26: ...fy the symbol set used for printing Select from 35 items PCL Font Setting Use this to select the font used for printing Internal Font Extended Font List of internal fonts when extended fonts are not installed PCL Line Feed Code This setting is used to select how the printer responds when a line feed command is received 0 CR CR LF LF FF FF 1 CR CR LF LF LF FF FF 2 CR CR LF CR LF FF CR FF 3 CR CR LF...

Page 27: ...creen to open a registration screen Up to 500 custom folders can be created For more information see Settings page 27 Editing deleting a custom folder A custom folder can be selected from the list in the above screen to open an edit delete screen for the folder For more information see Settings page 27 Delete a folder with the Delete key Folder List User 1 All Folders UP 2 1 ABCD EFGHI JKLMN OPQRS...

Page 28: ...A name cannot be stored if it is already being used for another folder Initial of Folder Enter up to 5 characters for the initials The initials you enter here determine the position of the one touch key in the alphabetical index Password of Folder To set a password for the folder enter the desired number 5 to 8 digits Select User Name Select the desired user name from the user list The status of a...

Page 29: ...characters The initials determine where the user name will appear in the user name list Index Select the desired custom index The custom index names are the same as those in the address book User Number This cannot be edited Login Name This cannot be edited Password Enter the password used for user authentication by login name and password 1 to 32 characters The password can be omitted E mail Addr...

Page 30: ...ssword 2 Touch the OK key This completes the administrator login procedure The system settings administrator can be used User authentication is initially disabled factory default setting To logout Touch the Logout key in the top right corner of the screen You can also touch the Exit key to quit the system settings If Auto Clear activates logout will automatically take place System Settings Admin P...

Page 31: ...inistrator password in the administrator password entry screen 2 Touch the OK key If login name password e mail address is selected for the authentication method the E mail Address key will appear below the User Name For the factory default administrator password see TO THE ADMINISTRATOR OF THE MACHINE in the Safety Guide This completes the administrator login procedure The system settings adminis...

Page 32: ...e system settings administrator can also be accessed when login is performed by selecting a user with administrator rights from the user list or by entering a user number with administrator rights For more information on login procedures when user authentication is enabled see USER AUTHENTICATION in the User s Guide To logout Press the LOGOUT key Except when entering a fax number If Auto Clear act...

Page 33: ...efault setting Page User Control 46 User Authentication Setting 46 X User Authentication Disabled 46 X Authentication Method Setting Authenticate a User by Login Name and Password 46 X Device Account Mode Setting Disabled 46 Other Settings 47 X Actions when the Limit of Pages for Output Jobs Job is Stopped when the Limit of Pages is Reached 47 X The Number of User Name Displayed Setting on Operati...

Page 34: ...int Disabled X Auto Clear Setting 60 sec 59 Cancel Auto Clear Timer Disabled X Message Time Setting 6 sec 59 X Display Language Setting American English 59 X Disabling of Job Priority Operation Disabled 59 X Disabling of Bypass Printing Disabled 59 X Key Operation Setting 0 0 sec 59 Disable Auto Key Repeat Disabled X Disabling of Clock Adjustment Disabled 59 X Disabling of Covers Inserts Mode Disa...

Page 35: ...default setting Page Device Control 61 Other Settings 61 X Original Feeding Mode All Disabled 61 X Saddle Stitch Position Adjust 1 0 0 mm 61 X Auto Paper Selection Setting Plain Paper 61 X Tandem Connection Setting 61 IP Address of Slave Machine 0 0 0 0 Port Number 50001 Disabling of Master Machine Mode Disabled Disabling of Slave Machine Mode Disabled X Detect Standard in Auto Color Mode 3 61 X A...

Page 36: ...led 64 X Disabling of Inserter 4 Disabled 64 X Disabling of Offset Disabled 64 X Disabling of Stapler 3 Disabled 64 X Disabling of Punch 5 Disabled 64 X Disabling of Color Mode 6 Disabled 64 Fusing Control Settings 16 24 lbs 60 90g m2 64 Item Factory default setting Page Copy Function Settings 65 Initial Status Settings 65 X Color Mode Full Color X Paper Tray Varies depending on the machine config...

Page 37: ... in Duplex Copy Disabled 67 X Disabling of Auto Paper Selection Disabled 67 X Auto Selection Setting of Tray that is Supplied the Paper Disabled 67 X B W 600dpi x 600dpi Scanning Mode for Document Feeder Disabled 67 X B W Quick Scan from Document Glass Enabled 67 Color Adjustments 68 X Initial Color Balance Setting Factory default state 68 X Auto Color Calibration 68 Item Factory default setting P...

Page 38: ...from Auto Paper Select Disabled 70 X Job Spool Queuing Enabled 70 Interface Settings 71 X Hexadecimal Dump Mode Disabled 71 X I O Timeout 60 sec 71 X Enable USB Port Enabled 71 X USB Port Emulation Switching Auto 71 X Enable Network Port Enabled 71 X Network Port Emulation Switching Auto 71 X Port Switching Method Switch at End of Job 71 Auto Color Calibration 72 Item Factory default setting Page ...

Page 39: ...ed Data Print Disabled 74 X Settings to Disable Registration 74 Disable Registering Destination from Operation Panel Disabled 74 Disable Registering Destination on Web Page 3 Disabled 74 Disable Registration Using Network Scanner Tool 3 Disabled 74 X Settings to Disable Transmission 75 Disable Resend on Image Send Mode Disabled 75 Disable Selection From Address Book Disabled 75 Disable Direct Entr...

Page 40: ...abled 77 X Default Address Setting Disabled 77 I Fax Settings 1 78 X I Fax Default Settings 78 I Fax Own Name and Address Set 78 Auto Wake Up Print Enabled 78 Compression Setting MH G3 78 Speaker Volume Setting 78 Receive Signal Middle Communication Error Signal Middle Original Print on Transaction Report Print Out Error Report Only 78 Transaction Report Print Select Setting 78 Single Sending Prin...

Page 41: ...to Receive Reduce Setting Enabled 80 Duplex Reception Setting Disabled 80 Set Address for Data Forwarding 80 A3 RX Reduce Disabled 80 POP3 Communication Timeout Setting 60 sec 80 Reception Check Interval Setting 5 min 81 I Fax Output Setting Varies depending on the machine configuration 81 X Anti Junk Mail Domain Name Setting All Invalid 81 Item Factory default setting Page Document Filing Setting...

Page 42: ...Batch Print Settings 83 Selection of All Users is not allowed Enabled Selection of User Unknown is not allowed Enabled Document Output Options 84 X Print Copy Enabled Print Enabled Scan Send Disabled Internet Fax Send Incl PC I Fax Disabled Fax Send Incl PC Fax Disabled Scan to HDD Enabled X Scan Send Copy Disabled Scan Send Enabled Internet Fax Send Incl PC I Fax Disabled Fax Send Incl PC Fax Dis...

Page 43: ... Incl PC I Fax Disabled Fax Send Incl PC Fax Enabled Scan to HDD Disabled Item Factory default setting Page List Print Administrator 85 Administrator Settings List 85 Image Sending Activity Report 85 Data Receive Forward List 85 Web Settings List 1 85 Metadata Set List 2 85 Item Factory default setting Page Security Settings 86 Setting of SSL 86 X HTTPS Disabled X IPP SSL Disabled X FTPS Disabled ...

Page 44: ...bling of Large Capacity Cassette 1 Disabled 87 X Disabling of Tray Setting Disabled 87 X Disabling of Finisher 2 Disabled 87 X Disabling of Inserter 3 Disabled 87 X Disabling of Offset Disabled 87 X Disabling of Stapler 2 Disabled 87 X Disabling of Punch 4 Disabled 87 X Disabling of Color Mode 5 Disabled 88 X Disabling of Master Machine Mode Disabled 88 X Disabling of Slave Machine Mode Disabled 8...

Page 45: ...led X Settings to Disable Registration 88 Disable Registering Destination from Operation Panel Disabled 88 Disable Registering Destination on Web Page 6 Disabled 89 Disable Registration Using Network Scanner Tools 6 Disabled 89 X Settings to Disable Transmission 89 Disable Resend on Image Send Mode Disabled 89 Disable Selection from Address Book Disabled 89 Disable Direct Entry Disabled 89 Disable...

Page 46: ...inistrator Password See TO THE ADMINISTRATOR OF THE MACHINE in the Safety Guide 90 Item Factory default setting Page Product Key 91 PS3 Expansion Kit 91 Internet Fax Expansion Kit 91 E mail Alert and Status 91 Application Integration Module 91 Serial Number 91 Item Factory default setting Page Initialize and or Store Settings 92 Restore Factory Defaults 92 Store Current Configuration 92 Restore Co...

Page 47: ...ication method using a login name and password Authenticate a User by Login Name Password and E mail Address In addition to a login name and password this authentication method also requires the entry of an e mail address Authenticate a User by User Number Only This can be used as a simple authentication method when network authentication is not used Device Account Mode Setting A specific user can...

Page 48: ... as printing without entering valid user information in the printer driver or printing of a file on an FTP server from the Web pages can be prohibited Default Network Authentication Server Setting Use this to set the default network authentication server When a user logs in from the Web page or sends a print job to the machine using user information that is not stored on the machine the authentica...

Page 49: ...ser Storing a user Touch the Add key in the above screen to open a registration screen Up to 1000 users can be stored For more information see Settings page 49 Editing deleting a user A user can be selected from the list in the above screen to open an edit delete screen for the user For more information see Settings page 49 Delete a user with the Delete key The factory stored users cannot be delet...

Page 50: ...ssword is enabled 1 to 32 characters The password can be omitted E mail Address Enter the e mail address used in the sender list and for LDAP authentication maximum of 64 characters My Folder A folder My Folder can be specified as the folder used by the user for document filing A previously created folder can be selected or you can create and select a new folder Authentication Settings 1 Select Lo...

Page 51: ...ion on the settings see Settings To return a group to the factory default state set Select the Group Name to be the Registration Model to Unlimited in the editing screen Settings System Settings Page Limit Group List Group 3 Group 1 Back Add Group 5 Group 7 Group 2 Group 4 Group 6 Group 8 Item Description Group Name Store the name of the group max 32 characters Select the Group Name to be the Regi...

Page 52: ...above screen to open a registration screen Up to 8 groups can be stored For information on the settings see List of settings and factory default settings of template groups page 52 Editing an authority group A group can be selected from the list in the above screen to open an edit delete screen for the group For information on the settings see List of settings and factory default settings of templ...

Page 53: ... Allowed Allowed Prohibited FTP Pull Print Allowed Allowed Prohibited Image Send Approval Settings for Each Mode E mail FTP Desktop Network Folder USB Memory PC Scan Internet Fax Send PC I Fax Send Fax Send PC Fax Send All allowed All allowed All allowed Color Scan Allowed Allowed Prohibited Special Modes Usage Allowed Allowed Prohibited Approval Setting for Addressing Approval Setting for Direct ...

Page 54: ...perational Authority Display of Device Network Status Allowed Allowed Prohibited Power Reset Prohibited Machine Identification Prohibited Network Settings Prohibited Application Settings Excluding Registration of Pre set Text Forward Table Prohibited Registration of Pre set Text Forward Table Allowed E mail Alert and Status Prohibited Job Log Setting Prohibited Port Control Filter Settings Prohibi...

Page 55: ... s settings are applied Copy Initial Status Settings Select settings for Color Mode Paper Tray Exposure Type Copy Ratio Duplex and Output Image Send Initial Status Settings Select settings for Resolution Exposure and File Format Store the default fax sender name and number Document Filing Scan to HDD Initial Status Settings Select settings for Color Mode Resolution Exposure and Compression Ratio P...

Page 56: ... maximum of 70 characters for the title name Display the User Name Show the currently logged in user name on the home screen Display the Date and Time Show the date and time on the home screen Design Template A template for the design of the home screen can be selected from the list A sample of the selected template can be viewed Layout of Keys on Screen The layout of the keys in the home screen i...

Page 57: ...ppear Administrator 2 1 Other User Name 2 Name 4 Name 6 User Name 1 Name 3 Name 5 Name 7 User Count All Users ABC UP ABCD EFGHI JKLMN OPQRST UVWXYZ Back Delete Show Select All Users Sort Item Settings Next This shows the next user in the order of the registration numbers Previous This shows the previous user in the order of the registration numbers Show Counts The counts and the number of pages re...

Page 58: ... shows the next user in the order of the registration numbers Previous This shows the previous user in the order of the registration numbers Show Counts The counts and the number of pages remaining of the selected user are shown by function Clear Count Reset the count of the selected item to 0 Clear All Counts Reset all items of the selected user to 0 Item Description Show Counts The counts and th...

Page 59: ...abling the function altogether The time setting is changed using Auto Power Shut Off Timer below Auto Power Shut Off Timer The time until Auto Power Shut Off activates can be set to any number of minutes from 1 to 240 Select the time that best suits your workplace needs Preheat Mode Setting The time until Preheat Mode activates can be set to any number of minutes from 1 to 240 Preheat Mode will ac...

Page 60: ...other jobs ahead of a job that has been stopped because the paper required for the job is not in any of the trays This does not include cases where the paper ran out during the job Key Operation Setting This setting determines how long a key in the touch panel must be touched until the key input is registered The time can be set from 0 to 2 seconds in increments of 0 5 seconds By lengthening the t...

Page 61: ...eir factory default state This setting can only be configured in the Web pages It cannot be configured in the touch panel of the machine Item Description Display Title Show a title on the home screen Title Enter a maximum of 70 characters for the title name Display the User Name Show the currently logged in user name on the home screen Display the Date and Time Show the date and time on the home s...

Page 62: ...printers using TCP IP protocol use this setting to configure the port number and IP address of the machine used as the tandem slave machine Disabling of Master Machine Mode To prohibit tandem transmission enable this setting There is normally no need to enable this setting Disabling of Slave Machine Mode To prohibit tandem reception enable this setting There is normally no need to enable this sett...

Page 63: ...ollowing operations are not possible Web page access reception of print data Use of keys on the operation panel Turning off the power with the main power switch of the machine Auto Power Shut Off When optimization is completed the machine will automatically restart Clear All Job Log Data This is used to clear the entire job log There is normally no need to use this function A log file is kept of j...

Page 64: ...eder tray automatic document feeder AB 1 A3 A4 A4R A5 B4 B5 B5R A3 A4 A4R A5 B4 B5 B5R 8 1 2 x 11 8 1 2 x 14 11 x 17 AB 2 A3 A4 A4R A5 B5 B5R 216 mm x 330 mm 8 1 2 x 13 A3 A4 A4R A5 B4 B5 B5R 8 1 2 x 11 11 x 17 216 mm x 330 mm 8 1 2 x 13 AB 3 A4 A4R A5 B4 8K 16K 16KR A3 A4 A4R A5 B4 8K 16K 16KR 8 1 2 x 11 11 x 17 216 mm x 330 mm 8 1 2 x 13 INCH 1 11 x 17 8 1 2 x 14 8 1 2 x 11 8 1 2 x 11 R 5 1 2 x ...

Page 65: ...dle stitch finisher or finisher is installed This setting is used to disable the offset function Disabling of Stapler When a saddle stitch finisher or finisher is installed This setting is used to prohibit stapling such as when the stapler unit of the finisher or the saddle stitch finisher malfunctions Disabling of Punch When a punch module is installed This setting is used to prohibit punching su...

Page 66: ...e changed Item Description Color Mode Configure default color mode settings Paper Tray Specify the paper tray that is selected by default Exposure Type Configure exposure mode settings Copy Ratio Specify the copy ratio that is selected by default 2 Sided Copy Configure the 2 sided mode settings that are selected by default If this setting is used to change the default setting for the duplex functi...

Page 67: ... 0 mm to 1 20 mm in increments of 1 8 1 mm for both the front and reverse sides Erase Width Adjustment This is used to set the default erase width for erase copy Specify a value from 0 0 mm to 1 20 mm in increments of 1 8 1 mm for both edge erase and center erase Card Shot Settings This is used to set the default original size for the card shot function Both the X horizontal and Y vertical dimensi...

Page 68: ...atically selected B W 600dpi x 600dpi Scanning Mode for Document Feeder The resolution for copying in black and white using the automatic document feeder can be changed from 600 x 300 dpi to 600 x 600 dpi high quality mode When high quality mode is used fine print and thin lines are reproduced with greater clarity however the scanning speed is slower B W Quick Scan from Document Glass The resoluti...

Page 69: ...s used to perform automatic color correction when the color in color copies is off The machine prints a test patch the test patch is scanned and the color is automatically corrected After the Execute key is touched and a test patch is printed a message appears prompting you to begin automatic calibration Place the test patch on the document glass as shown below so that the thin line at the edge of...

Page 70: ...the machine on a NetWare network this setting must be enabled Enable EtherTalk To use the machine on an EtherTalk network this setting must be enabled Enable NetBEUI To use the machine on a NetBEUI network this setting must be enabled Reset the NIC This returns all Network Settings to the factory default settings Ping Command Use this function to check if the machine can communicate with a compute...

Page 71: ...sed to prohibit printing when the paper size specified for a print job is different from the paper size inserted in the bypass tray Enable Selected Paper Type in Bypass Tray This is used to prohibit printing when the paper type specified for a print job is different from the paper type inserted in the bypass tray Exclude Bypass Tray from Auto Paper Select When auto is selected for paper type selec...

Page 72: ...ted printer language The settings are shown below Auto PostScript PCL When the PS3 expansion kit is installed Enable Network Port This is used to enable printing from the network port Network Port Emulation Switching This setting is used to select the emulated printer language when the machine is connected by a network port The settings are shown below Auto PostScript PCL When the PS3 expansion ki...

Page 73: ...glass as shown below so that the thin line at the edge of the page is to the left Lay copy paper about five sheets that is the same size as the test patch on top of the placed test patch gently close the automatic document feeder and touch the Execute key Before executing Auto Color Calibration check to see if the registration adjustment is correct If the registration adjustment is not correct per...

Page 74: ...ion Set when Stored When an image stored by document filing is used this applies the resolution setting that was stored with the image Default Exposure Settings This is used to set the default exposure settings for scanning a document in image send mode Select Auto or Manual When Manual is selected the exposure can be set to one of 5 levels Default Original Image Type Select the original type befo...

Page 75: ... Received Data Print and Change Password are enabled the password 4 digit number can be changed Change Password Enable this setting to allow the password to be changed This is used to prohibit the storing of destinations Storing from the machine storing from the Web page and storing from a computer can each be separately prohibited Disable Registering Destination from Operation Panel This disables...

Page 76: ...op Network Folder Internet Fax Fax Select All Select all items Clear Checked Clear all selections Disable Direct Entry This prohibits the direct entry of addresses Configure the setting for each of the following items E mail Internet Fax Fax Select All Select all items Clear Checked Clear all selections Disable PC I Fax Transmission When the Internet fax expansion kit is installed This prohibits P...

Page 77: ...on Ratio Black White None MH G3 MMR G4 Color Grayscale Low Medium High Specified Pages per File When multiple pages are scanned this is used to generate a separate file for each scanned page or specified number of pages When this setting is enabled the number of pages per file can be specified Compression Mode at Broadcasting This is used to set the compression mode for broadcasting using Scan to ...

Page 78: ... the mode is changed in the base screen Pre Setting Mail Signature A signature can be automatically appended to the end of the body text of e mail This is convenient when it is a corporate policy to append a specific signature at the end of e mail The mail signature to be appended is configured in the Web pages This setting simply enables or disables the signature A default address can be stored t...

Page 79: ...A communication error signal sounds when a delivery failed e mail is received from the destination Internet fax machine Original Print on Transaction Report When a transaction report is printed this is used to print part of the first page of the transmitted original on the transaction report Select one of the settings below Print Out All Report Print Out Error Report Only No Printed Report This se...

Page 80: ...Timeout Setting The duration of time that the machine will wait for a reception report from the destination machine can be set by any number from 0 minutes to 240 hours in increments of 1 minute Number of Resend Times at Reception Error The number of resend attempts when an error message is received from an I Fax recipient can be set to any number from 0 to 15 Maximum Size of E mail Attachments To...

Page 81: ...ceived the pages must be the same size the pages are printed on both sides of the paper Set Address for Data Forwarding When the machine is unable to print a received fax the fax can be forwarded to another machine This setting is used to configure the address of the other machine Enter the forwarding address maximum of 64 characters A3 RX Reduce When an A3 size fax is received this function reduc...

Page 82: ...ing Item Description Reject Reception Reception from the stored address domain is not allowed Allow Reception Reception from the stored address domain is allowed All Invalid Reception from any address and domain is allowed regardless of whether or not any addresses or domains have been stored Add New Use this to add a new address or domain maximum of 50 from which reception is to be rejected or al...

Page 83: ...is used to automatically delete all files in the Quick File Folder with the exception of protected files when the POWER key is turned on Default Color Mode Settings This sets the default settings for black white and color when Scan to HDD is used The settings are shown below Color Auto Full Color 2 Color Black White Mono 2 Grayscale Default Exposure Settings Default exposure settings for document ...

Page 84: ...ends The beep can also be turned off Disable Stamp for Reprinting When a stored file is retrieved and printed this setting prohibits the selection of a Stamp setting in the special modes If a stamp setting is already selected it will not be possible to change the stamp setting This function can be used to prevent inconsistencies in the printed information such as that of the original date in the f...

Page 85: ...s that have been added to the machine Item Description Print For each mode select whether or not printing of stored files is allowed Scan Send For each mode select whether or not scan send of stored files is allowed Internet Fax Send For each mode select whether or not I Fax transmission of stored files is allowed Fax Send For each mode select whether or not fax transmission of stored files is all...

Page 86: ...ding Activity Reports can each be separately printed Image Sending Activity Report Scan Image Sending Activity Report Internet Fax Image Sending Activity Report Fax Data Receive Forward List The following lists showing reception settings and forwarding settings can be printed Anti Junk Fax Number List Anti Junk Mail Domain Name List Inbound Routing List Document Admin List Web Settings List When n...

Page 87: ...Encrypting data makes it possible to transmit and receive sensitive information safely SSL can be enabled for the following protocols Server Port HTTPS Apply SSL encryption to HTTP communication IPP SSL Apply SSL encryption to IPP communication Client Port FTPS Apply SSL encryption to FTP communication SMTP SSL Apply SSL encryption to SMTP communication POP3 SSL Apply SSL encryption to POP3 commun...

Page 88: ...the automatic document feeder such as when the feeder malfunctions When the setting is enabled scanning is still possible using the document glass Disabling of Duplex This is used to disable two sided printing such as when the duplex module malfunctions Disabling of Large Capacity Cassette When a large capacity tray is installed This setting is used to prohibit the use of the large capacity tray s...

Page 89: ...ce Printer Settings Prohibit Notice Page Printing This setting is used to disable printing of notice pages Prohibit Test Page Printing This setting is used to disable printing of test pages When this setting is enabled Printer Test Page in the system settings cannot be used to print test pages Exclude Bypass Tray from Auto Paper Select When Auto is selected for paper type selection the bypass tray...

Page 90: ... items Clear Checked Clear all selections Disable Direct Entry This prohibits the direct entry of addresses Configure the setting for each of the following items E mail Internet Fax Fax Select All Select all items Clear Checked Clear all selections Disable PC I Fax Transmission When the Internet fax expansion kit is installed This prohibits PC I Fax transmission Disable PC Fax Transmission When th...

Page 91: ...ssword be sure to remember the new password It is recommended that you periodically change the administrator password Password Enter the new administrator password 5 to 32 characters Password confirmation Enter the new password once again for confirmation purposes For the factory default administrator password see TO THE ADMINISTRATOR OF THE MACHINE in the Safety Guide ...

Page 92: ... fax expansion kit E mail Alert and Status Enter the product key of e mail alert and status Application Integration Module Enter the product key of the application integration module Serial Number This displays the serial number that is required to obtain the product key It may not be possible to use some settings depending on the peripheral devices installed For the product key to be entered cont...

Page 93: ...istrator Store Current Configuration This is used to store the currently configured system settings The stored settings will be retained even if the POWER key is turned off To retrieve the stored settings use Restore Configuration below Items not stored Network Settings These are not stored as unexpected settings may cause damage to the network Product Keys Product Keys are not stored as reissue o...

Page 94: ...tor rights see System Settings for Fax Administrator List page 99 Address Control Fax Data Receive Forward When a saddle stitch finisher or finisher is installed 4 SYSTEM SETTINGS FOR FAX Depending on the machine specifications and peripheral devices installed it may not be possible to use some settings Item Factory default setting Page Address Control 94 Address Book 94 F Code Memory Box 96 Item ...

Page 95: ...CC EEE EEE GGG GGG III III BBB BBB DDD DDD FFF FFF HHH HHH JJJ JJJ When Disable Registering Destination from Operation Panel page 74 is enabled in the system settings administrator for a function addresses cannot be stored for that function If you cannot edit or delete a one touch individual or group key Individual keys and group keys cannot be edited or deleted in the following situations The key...

Page 96: ...n F code sub address and passcode 1 Enter the destination fax number 2 Touch the key 3 Enter the sub address maximum of 20 digits 4 Touch the key 5 Enter the passcode maximum of 20 digits A passcode is not necessary if the destination machine does not use a passcode The destination fax number can be a maximum of 64 digits including all numbers and characters However only the first 32 digits will a...

Page 97: ...Touch the Add key in the above screen to open a registration screen A total of 100 F code memory boxes for all functions polling memory confidential and relay broadcast can be stored For information on the settings see Settings page 97 Editing and deleting a memory box A memory box can be selected from the list in the above screen to open an edit delete screen for the box For information on the se...

Page 98: ...ox Name Enter a name maximum of 18 characters for the memory box Sub Address Passcode Enter a sub address and passcode A maximum of 20 digits can be entered for each Separate a sub address and passcode by a slash Items displayed when storing a confidential memory box Print PIN Set a Print PIN for confidential reception Enter a 4 digit number Items displayed when storing a relay broadcast memory bo...

Page 99: ... 105 Forward Received Data When the machine cannot print because it is out of paper or out of toner received faxes can be forwarded to another previously stored fax machine If some pages of a fax that is being forwarded were successfully printed only those pages that were not printed will be forwarded A forwarded fax becomes a fax transmission job If transmission does not take place because the tr...

Page 100: ...mber Set 101 Dial Mode Setting Tone 101 Auto Wake Up Print Enabled 101 Pause Time Setting 2 sec 101 Speaker Settings 101 Speaker Volume Middle Ringer Volume Volume Middle Line Monitor Volume Middle Fax Receive Complete Signal Volume Middle Tone Pattern 3 Transmission Complete Sound Time Setting 3 sec Fax Send Complete Signal Volume Middle Tone Pattern 3 Transmission Complete Sound Time Setting 3 s...

Page 101: ...ber at Receiver Enabled 103 Date Own Number Print Position Setting Outside the Original Image 103 Recall in Case of Line Busy Recall Number of Times 2 Interval 3 min 103 Recall in Case of Communication Error Recall Number of Times 1 Interval 3 min 103 X Registration of Own Name Select 104 X Fax Receive Settings 104 Number of Calls in Auto Reception 2 104 Duplex Reception Setting Disabled 104 Auto ...

Page 102: ...t the main power switch is on and a fax is received this function automatically activates the machine and prints the fax When this function is disabled received faxes are not printed until the the POWER key is switched on Pause Time Setting Use this to change the length of pauses inserted in fax numbers If a hyphen is entered when dialing or storing a fax number a pause of 2 seconds is inserted Th...

Page 103: ...e Sending Activity Report that is stored in the machine s memory printed at regular intervals The Image Sending Activity Report can be set to automatically print each time the number of transactions reaches 200 and it can also be set to automatically print at a specified time once a day only The settings can be simultaneously enabled ECM Line conditions can sometimes distort a transmitted fax imag...

Page 104: ...n printed inside the document image touch Inside the Original Image key For more information on the print position see ADDING YOUR SENDER INFORMATION TO FAXES Own number sending in the Facsimile Guide Recall in Case of Line Busy This program is used to set the number of recall attempts and the interval between recall attempts when a transmission is not successful due to the line being busy or othe...

Page 105: ...tion Setting This is used to have received faxes printed on both sides of the paper When this setting is enabled and a fax consisting of 2 or more pages is received the pages must be the same size the pages are printed on both sides of the paper Auto Receive Reduce Setting When a fax is received that includes the sender s name and number the received image is slightly larger than the standard size...

Page 106: ... box in the destination machine touch the key after entering the fax number and enter the F code sub address and passcode A3 RX Reduce When an A3 size fax is received this function reduces the fax to W letter size Fax Output Settings These settings are used to select the number of copies and output tray for received faxes When a finisher is installed the finisher tray can be selected as the output...

Page 107: ...chine Add New When the Polling Security Setting is enabled use this setting to store or delete the fax numbers of the machines that are allowed to poll your machine The stored fax numbers are called passcode numbers Up to 10 passcode numbers can be stored maximum of 20 digits each Passcode Number Key List This shows a list of the stored passcode numbers A number can be selected to delete it Fax Po...

Page 108: ...MX7000 US SYS Z2 System Settings Guide MX 5500N MX 6200N MX 7000N MODEL ...

Page 109: ...Document Filing Guide MX 5500N MX 6200N MX 7000N MODEL ...

Page 110: ...MATION 17 SAVING A DOCUMENT FILE ONLY Scan to HDD 20 Scan to HDD SCREEN 20 PERFORMING Scan to HDD 24 3 USING STORED FILES SEQUENCE FOR USING A STORED FILE 25 FOLDER AND FILE SELECTION SCREENS 27 FOLDER SELECTION SCREEN 27 FILE SELECTION SCREEN 28 SELECTING A FILE 29 JOB SETTINGS SCREEN 30 PRINTING A STORED FILE 31 PRINT SETTINGS SCREEN 32 BATCH PRINTING 33 SENDING A STORED FILE 35 SEND SETTINGS SC...

Page 111: ... this manual The peripheral devices are generally optional however some models include certain peripheral devices as standard equipment The explanations in this manual assume that a saddle stitch finisher punch module and inserter are installed on the machine For some functions and procedures the explanations assume that devices other than the above are installed Scope of the explanations in this ...

Page 112: ...his manual provides information such as basic operation procedures how to load paper and machine maintenance Copier Guide This manual provides detailed explanations of the procedures for using the copy function Printer Guide This manual provides detailed explanations of the procedures for using the printer function Facsimile Guide This manual provides detailed explanations of the procedures for us...

Page 113: ...mation The stored file can also be used by other people Do not use this method to save files that you do not want others to use such as files containing sensitive or confidential information File As a copy scan send or other job is performed this function saves the document data to the hard drive Unlike Quick File various types of information can be appended to the file when the file is saved to e...

Page 114: ... obtain another set of output the settings must be selected all over again If you don t remember the settings much effort may be expended to get the same output result as the previous time By retrieving a job stored using document filing there is no need to reselect copy settings or rescan the original The job can be retrieved and printed using the same settings quickly and easily Ratio color mode...

Page 115: ... when storing a job using Quick File A maximum of 500 custom folders can be created on the hard drive User Name This is necessary if you will be assigning a user name to stored files User names are stored in User List in the system settings administrator A user name is also used as a search condition when searching for a file Custom Folder The Main folder is initially available as a location for s...

Page 116: ...ta has been stored in the Quick File folder it may not be possible to perform a large copy job using electrical sort mode Delete unneeded files The original types above are examples to make the explanation easier to understand The actual number of pages and number of files that can be stored will vary depending on the contents of the original images Examples of original types Number of pages Numbe...

Page 117: ... When saving a file with File use the Confidential property A password can be set for a Confidential file to prevent the file from being used by other people Take care to keep the password of a stored Confidential file secret The property of a stored Confidential file can be changed to Sharing by Property Change when the file is used Do not store sensitive documents or documents that you do not wa...

Page 118: ...ouch the COPY key 2 Touch the File key or the Quick File key 1 Touch the IMAGE SEND key 2 Touch the Scan tab 3 Touch the File key or the Quick File key IMAGE SEND DOCUMENT FILING COPY Color Mode Special Modes Plain 2 Sided Copy Output File Quick File Ready to scan for copy Copy Ratio 100 0 11x17 3 1 2 8 x11 8 x11 Original Paper Select Auto 8 x11 Plain Auto 8 x11 Full Color Exposure Auto 8 x14 4 8 ...

Page 119: ...in print mode To use document filing in print mode select document filing in the printer driver For more information on using document filing in print mode see CONVENIENT PRINTER FUNCTIONS in the Printer Guide Using document filing in PC Fax PC I Fax mode To use document filing in PC Fax or PC I Fax mode select document filing settings in the PC Fax driver For more information see Help in the PC F...

Page 120: ...med The file will be stored in the Main folder or a custom folder SAVING A DOCUMENT FILE ONLY Scan to HDD page 20 4 HDD Status tab Touch this key to check how much of the machine s hard drive is being used The amount used is shown as a percentage 5 External Data Access tab This can be selected when an FTP server is stored or a USB memory device is connected to the machine DIRECTLY PRINTING FROM TH...

Page 121: ...uick File folder while copying is explained below 2 SAVING FILES WITH DOCUMENT FILING 1 Place the original Place the original face up in the document feeder tray or face down on the document glass 2 Touch the Quick File key 3 Touch the OK key You will return to the base screen of copy mode and the Quick File key will be highlighted To cancel Quick File Touch the Quick File key in the screen of ste...

Page 122: ...t glass scan each page one page at a time When scanning of one page finishes replace it with the next page and press the same START key that you pressed initially Repeat until all pages have been scanned and then press the Read End key To cancel scanning Press the STOP key When a file is stored using Quick File the following user name and file name are automatically assigned to the file User Name ...

Page 123: ...ttings To select the user name file name folder and confidential setting see FILE INFORMATION page 17 Specifying a user name page 17 Assigning a file name page 18 Specifying the folder page 18 Storing a file as a confidential file page 19 After configuring the above settings you will return to this screen Go to the next step If you do not wish to assign a user name or other information to the file...

Page 124: ...e page 13 To cancel scanning Press the STOP key When a file is stored using File without appending file information the following user name and file name are automatically assigned to the file User Name User Unknown File Name Mode_Month Day Year_Hour Minute Second Example Copy_04012006_112030AM Stored to Main Folder When user authentication is used the user name that was used for login is automati...

Page 125: ...the list of user names that is displayed 1 Select the user name There are two ways to select the user name A Touch the key of the user name The touched user name is highlighted If you accidentally select the wrong user name touch the key of the correct name B Touch the key An area for entering the Registration No appears in the message display Enter the Registration No set during user registration...

Page 126: ... will appear 2 Select the folder in which you want to store the file 1 Touch the key of the folder where you want to store the file If a password has been set for the folder a password entry screen appears Enter the password of the touched folder with the numeric keys 5 to 8 digits and touch the OK key 2 Touch the OK key File Information OK Cancel Confidential User Name User Unknown Copy_04012006_...

Page 127: ...the Confidential checkbox so that a checkmark appears Confidential mode is enabled and a password can be entered 2 Touch the Password key 2 Enter a password 5 to 8 digits with the numeric keys and touch the OK key As each digit is entered changes to File Information OK Cancel Confidential User Name Password Name 1 file 01 User 1 File Name Stored to 1 2 Password Enter password via the 10 Key pad OK...

Page 128: ...he resolution that will be used when the file is transmitted When Long Size is specified only resolution settings of 300 X 300 dpi and under can be selected 5 Comp Ratio key Use this to select the color compression ratio that will be used when the file is transmitted in color 6 Color Mode key Use this key to select the color mode when storing a document Color Mode key page 22 7 Special Modes key U...

Page 129: ... Exposure key To adjust the exposure touch the Exposure key Select an appropriate exposure mode for the original and touch the or key to adjust the exposure level When finished touch the OK key 1 Select the appropriate original type for the original to be scanned When the exposure is set to Auto the exposure modes Printed Photo Photo and Map do not appear 2 Select Auto or Manual If you selected Ma...

Page 130: ...te it is scanned as a full color original Auto The machine detects whether the original is color or black and white and automatically selects full color or black and white grayscale scanning 2 Color Only the red areas of the original are changed to the selected color colors other than red are scanned in black Red green blue cyan magenta or yellow can be selected BLACK WHITE START key Mono 2 Colors...

Page 131: ...document feeder and store all pages as a single file Use this function when there are more original pages than can be placed at once in the auto document feeder 5 Mixed Size Original key This feature lets you scan originals of different sizes at the same time for example 8 1 2 x 14 B4 size originals mixed together with 11 x 17 A3 size originals When scanning the originals the machine automatically...

Page 132: ...the COLOR START key or the BLACK WHITE START key Scanning begins For the procedure for placing the original see step 4 of SAVING A FILE WITH Quick File page 13 A beep will sound to indicate that Scan to HDD is completed To cancel scanning Press the STOP key When Scan to HDD is performed without appending file information the following user name and file name are automatically assigned to the file ...

Page 133: ...nabling user authentication and storing user names see User Control in the System Settings Guide 3 USING STORED FILES Files stored by document filing can also be retrieved and used from the Web pages Click Document Operation and then Document Filing in the Web page menu and select the folder that contains the file you wish to use Change the mode Switch to document filing mode BASE SCREEN OF DOCUME...

Page 134: ...d configure settings JOB SETTINGS SCREEN page 30 PRINTING A STORED FILE page 31 SENDING A STORED FILE page 35 PROPERTIES OF STORED FILES page 37 MOVING A STORED FILE page 39 DELETING A STORED FILE page 41 Main Folder File Name file 01 Name 1 04 01 2006 file 02 Name 2 04 01 2006 file 03 tiff Name 3 04 01 2006 file 04 Name 4 04 01 2006 file 05 tiff Name 5 04 01 2006 User Name Date All Files Filter b...

Page 135: ...sword must be entered 3 Quick File Folder key Touch this key to retrieve a file from the Quick File folder The files in the Quick File folder will appear SAVING A FILE WITH Quick File page 13 4 Index tabs All folders appear on the All Folders tab Touch a tab to display the custom folders whose initials set in Document Filing Control in the system settings match the letters on the tab 5 My Folder k...

Page 136: ...le pages exist use this key to enter the number of a page that you want to display When the key is touched a page number entry screen appears Enter the desired page number 3 digits with the numeric keys For example to display page 3 enter 003 5 Select displayed files by job type You can select the file keys that are displayed by job type The currently selected job type appears in the left tab All ...

Page 137: ...assword with the numeric keys 5 to 8 digits and touch the OK key The Filter by Job tab can be touched to show the mode keys copy mode scan mode etc Touch a mode key to show a list of the files that were stored from that mode When you know the mode from which a file was stored touching the Filter by Job tab lets you find the file quickly You can touch the File Name key the User Name key or the Date...

Page 138: ... OF STORED FILES page 37 8 Detail key Touch this key to show detailed information on the selected file When this key is touched the following screen appears If you wish to change the file name touch the File Name key in this screen A text entry screen will appear Enter the desired file name For the procedure for entering text see 6 ENTERING TEXT in the User s Guide The key appears when a special m...

Page 139: ...copies and other settings can be selected For more information see PRINT SETTINGS SCREEN page 32 A file saved in black and white or grayscale cannot be printed in color When a long size document is stored from Scan to HDD or scan mode the file cannot be printed A file stored from scan mode that included fax mode or Internet fax mode destinations in a broadcast transmission can be printed If print ...

Page 140: ...ey Touch this key to select Margin Shift Pamphlet Style 2in1 4in1 Tandem Print or Stamp This key does not appear if the file was saved from print mode 5 key Use these keys to set the number of copies The number of copies can also be set with the numeric keys 6 Print and Delete the Data key Printing begins when this key is touched When printing is finished the file will be automatically deleted 7 P...

Page 141: ...ears Directly enter the user name To enter text see 6 ENTERING TEXT in the User s Guide After selecting the user name touch the OK key When all users and user unknown batch printing is enabled in the system settings administrator the All Users key and User Unknown key can be selected The All Users key can be touched to select all files in the folder the files of all users The User Unknown key can ...

Page 142: ...ete the Data key is touched the files will be automatically deleted after printing If the Print and Save the Data key is touched the files will be saved after printing If there are no files that match the search conditions you will return to the file list screen All files that match the current search conditions can be deleted by touching the Delete the Data key User 1 All Files Batch Print Cancel...

Page 143: ...ion of the corresponding options If any of the following special modes were included in the saved file the file cannot be transmitted Pamphlet Copy Covers Inserts Photo Repeat Multi Page Enlargement Multi Shot for copying If any of the following special modes were included in the saved file the file can be transmitted but the special modes will not be executed Margin Shift Transparency Inserts Boo...

Page 144: ...stinations 7 Cancel key This returns you to the job settings screen 8 File name User name display This shows the icon of the file to be sent the file name the user name and the color mode color black white 9 Any of these keys can be touched to change the corresponding settings of the file to be sent The settings that can be selected vary by mode Scan mode Resolution key Use this to select the reso...

Page 145: ...nged to Protect or Confidential using Property Change in the Job Settings Protect Protect prevents a file from being moved or deleted A password cannot be established The icon appears with the mode icon in the file key of a protected file Confidential To protect a Confidential file a password is set The password must be entered to retrieve the file The icon appears with the mode icon in the file k...

Page 146: ...ect A file that is set to Protect can be changed to Sharing or Confidential However a Protect file that is saved in the Quick File folder can only be changed to Sharing A file that is saved in the Quick File folder cannot be changed to Confidential If the file is moved to the Main folder or a custom folder the property can be changed to Confidential Two properties cannot be selected for a single f...

Page 147: ...name touch the File Name key 3 The above screen shows the custom folders as an example Select the destination folder 1 Touch the key of the folder to which you want to move the file If a password is set for the selected folder a password entry screen will appear Enter the password with the numeric keys 5 to 8 digits and touch the OK key 2 Touch the OK key Job Settings Cancel file 01 Name 1 8 x11 F...

Page 148: ...property is Protect cannot be moved To move a protected file change its property to Sharing or Confidential User 2 Move Job Settings Move Cancel file 01 Name 1 F Color File Name Move to Select the folder the file is moved to file 01 8 x11 ...

Page 149: ... FILE page 29 1 Touch the Delete key 2 Check the file and then touch the Yes key A file whose property is Protect cannot be deleted To delete a protected file change its property to Sharing or Confidential Job Settings Cancel file 01 Name 1 F Color Print Send Property Change Move Delete Detail Select the job 8 x11 Yes No Delete the file data Name 1 file 01 ...

Page 150: ...ed operation JOB SETTINGS SCREEN page 30 PRINTING A STORED FILE page 31 SENDING A STORED FILE page 35 PROPERTIES OF STORED FILES page 37 MOVING A STORED FILE page 39 DELETING A STORED FILE page 41 To view information on a file select the file and then touch the Detail key JOB STATUS Print Job Scan to Fax Job Internet Fax Computer01 002 001 Printing 0312345678 002 000 Waiting 0312345678 002 000 Wai...

Page 151: ...u know the user name touch the User Name key and go to Using the user name to search in step 3 If you know the file name touch the File or Folder Name key and go to Using the file name or folder name to search in step 3 When you search using Meeting All folders and files that include Meeting will be listed Search results Text 1 Report Regular meeting Regular meeting Meeting graphs Meeting graphs M...

Page 152: ...the user name To enter text see 6 ENTERING TEXT in the User s Guide Searching is possible even if you only enter the first several letters of the user name After selecting the user name touch the OK key After the user name is selected the Password key can be touched To search for files of the selected user name that have a certain password touch the Password key and enter the password It is not po...

Page 153: ... touch the Search Again key When you search using File or Folder Name custom folders that match the search characters will also appear in the list When a folder key is touched a list of the files in the folder appears Touch the desired file in the list You can also use the Web pages to search for a file Click Document Operations Document Filing and then Search in the Web page menu Start Search Pas...

Page 154: ...er Name key and go to Using the user name to search in step 4 If you know the file name touch the File or Folder Name key and go to Using the file name or folder name to search in step 4 File Retrieve Scan to HDD HDD Status Ex Data Access Main Folder User 1 User 3 User 5 User 7 User 9 User 2 User 4 User 6 User 8 User 10 Quick File Folder Search Folder Select 1 2 All Folders ABCD EFGHI JKLMN OPQRST...

Page 155: ...the user name To enter text see 6 ENTERING TEXT in the User s Guide Searching is possible even if you only enter the first several letters of the user name After selecting the user name touch the OK key After the user name is selected the Password key can be touched To search for files of the selected user name that have a certain password touch the Password key and enter the password It is not po...

Page 156: ...a screen similar to the following screen A list of the files that match your search criteria will appear Select the desired file from the list The job settings screen will appear To return to the base screen of document filing mode touch the Cancel key To return to the file search screen touch the Search Again key Start Search Password file 01 Name 1 Search within Current Folder Search Cancel User...

Page 157: ...MX7000 US FIL Z2 Document Filing Guide MX 5500N MX 6200N MX 7000N MODEL ...

Page 158: ...Scanner Guide MX 5500N MX 6200N MX 7000N MODEL ...

Page 159: ...N 21 CHECKING AND DELETING THE SELECTED DESTINATIONS 22 USING A SEARCH NUMBER TO RETRIEVE A DESTINATION 23 ENTERING AN ADDRESS MANUALLY 24 RETRIEVING A DESTINATION FROM A GLOBAL ADDRESS BOOK 25 USING THE RESEND FUNCTION 27 3 TRANSMITTING AN IMAGE SENDING AN IMAGE IN SCAN MODE 28 CHANGING THE SUBJECT FILE NAME REPLY TO AND BODY TEXT 33 SENDING AN IMAGE IN USB MEMORY MODE 37 ENTERING A FILE NAME 41 ...

Page 160: ...SCREEN AND COMPLETED JOB SCREEN 100 OPERATION WHEN A JOB IN THE JOB QUEUE IS COMPLETED 103 CHECKING COMPLETED JOBS 104 STOPPING A SCAN JOB BEING TRANSMITTED OR WAITING TO BE TRANSMITTED 105 GIVING PRIORITY TO A SCAN TRANSMISSION JOB 106 CHECKING THE INTERNET FAX ACTIVITY LOG Image Sending Activity Report 107 INFORMATION APPEARING IN THE RESULT COLUMN 107 6 INTERNET FAX RECEPTION FUNCTIONS RECEIVIN...

Page 161: ...aken in preparing this manual If you have any comments or concerns about the manual please contact your dealer or nearest SHARP Service Department This product has undergone strict quality control and inspection procedures In the unlikely event that a defect or other problem is discovered please contact your dealer or nearest SHARP Service Department Aside from instances provided for by law SHARP ...

Page 162: ...his manual provides information such as basic operation procedures how to load paper and machine maintenance Copier Guide This manual provides detailed explanations of the procedures for using the copy function Printer Guide This manual provides detailed explanations of the procedures for using the printer function Facsimile Guide This manual provides detailed explanations of the procedures for us...

Page 163: ... also possible to send an e mail to a previously stored e mail address to inform the recipient of the location of the file This is called Scan to FTP Hyperlink Scan to Desktop The scanned file is sent to a specified folder on your computer To use Scan to Desktop software must be installed from the Sharpdesk Network Scanner Utilities CD ROM that accompanies the machine For the system requirements o...

Page 164: ...river must be installed from the Software CD ROM that accompanies the machine Operating systems that can be used are Windows 98 Me 2000 XP Server 2003 8 METADATA DELIVERY page 117 Metadata delivery The application integration module can be combined with the network scanner function to append a metadata file to a scanned image file This is called metadata delivery Information entered using the touc...

Page 165: ...itch in the on position CHECKING THE DATE AND TIME Verify that the correct date and time are set in the machine The date and time are set in the system settings of the machine When the SYSTEM SETTINGS key is pressed the system settings menu screen appears on the touch panel Select Default Settings Clock and Clock Adjust and set the year month day hour and minute When the POWER SAVE key indicator l...

Page 166: ... these types of destinations in the address book makes it easy to select them Store each type of destination as explained below Scan mode destinations Scan to FTP Click Address Book in the Web page menu and then click the Add button Select FTP in Address Type and store an address Scan to Network Folder Click Address Book in the Web page menu and then click the Add button Select Network Folder in A...

Page 167: ...rofiles C will be the name of the one touch key The profile name is determined by the combination of the text entered in Prefix A and the profile The one touch key is assigned to an index tab in the address book screen based on the text entered in Initial B This defines how an image sent to your computer is processed For more information see profile explanation D ADDING DESTINATIONS For the number...

Page 168: ...reen appears RETRIEVING A DESTINATION FROM THE ADDRESS BOOK page 20 5 Address Entry key Touch this key to manually enter an destination address instead of using a one touch key ENTERING AN ADDRESS MANUALLY page 24 6 Send Settings key Touch this key to select or enter the subject file name sender name or body text which has been previously stored in the Web page Scan modes CHANGING THE SUBJECT FILE...

Page 169: ...ually MANUALLY RECEIVING INTERNET FAXES page 109 When sending an image you can retrieve and use a stored transmission destination from the address book screen The address book screen is shared by scan mode Internet fax mode and fax mode Touch the Address Book key in the base screen to switch to the address book screen Touch the Condition Settings key in the address book screen to switch to the bas...

Page 170: ...he screen touch the OK key Displaying a program key in the base screen will enable you to retrieve the program by simply touching the key STORING SCAN OPERATIONS Programs page 72 The functions that can be selected for the customized keys vary depending on the mode System Settings Administrator Customize Key Setting Registration is performed in System Settings Operation Settings Customize Key Setti...

Page 171: ... key Touch this key to enter the selected destination one touch key RETRIEVING A DESTINATION page 21 9 Cc key When using Scan to E mail touch the Cc key when you wish to send a Carbon copy of the e mail to an additional destination 10 Bcc key When using Scan to E mail touch the Bcc key when you wish to send a Blind carbon copy of the e mail to an additional destination When an address is specified...

Page 172: ...layed Setting This is used to change the default setting for the number of one touch keys displayed in the address book screen System Settings Administrator Bcc Setting This setting enables or disables Bcc delivery When enabled the Bcc key appears in the address book screen System Settings Administrator Default Display Settings One of the following screens can be selected for the initial screen th...

Page 173: ...hanged the display order of the other index tabs also changes Index names can be changed using Custom Index in the system settings allowing you to create groups of one touch keys that can be easily recognized For more information on Custom Index see the System Settings Guide System Settings Custom Index This setting is used to store custom index names The custom index where a one touch key appears...

Page 174: ...NNING FROM A COMPUTER PC Scan Mode page 112 Data entry mode TRANSMITTING METADATA page 119 Select settings Settings can be selected for scanning the original Original 2 sided original scan size send size Exposure Resolution File Format Color Mode IMAGE SETTINGS page 54 Send Settings File Name Scan mode Data entry mode CHANGING THE SUBJECT FILE NAME REPLY TO AND BODY TEXT page 33 USB memory mode EN...

Page 175: ...Repeat 2 and 3 until all originals have been scanned 5 Touch the Read End key The COLOR START key cannot be used in Internet fax mode After the original is scanned the settings revert to the default settings To cancel scanning Press the STOP key to cancel the operation System Settings Administrator Default Display Settings The settings can be kept in effect a fixed period of time after scanning is...

Page 176: ...inal Size Detector Setting in the system settings administrator The factory default setting is Inch 1 List of original size detector settings Minimum original size Maximum original size Using the automatic document feeder 5 1 8 height x 5 1 2 width 131 mm height x 140 mm width 11 5 8 height x 31 1 2 width 297 mm height x 800 mm width Using the document glass 11 5 8 height x 17 width 297 mm height ...

Page 177: ...A AAA JJJ JJJ HHH HHH FFF FFF DDD DDD BBB BBB ABCD Frequent Use EFGHI JKLMN OPQRST UVWXYZ 1 2 5 15 10 Global Address Search Address Review Address Entry Sort Address Condition Settings To Cc Icon Mode used Fax Scan to E mail Internet fax Group key with multiple destinations such as Scan to E mail and Internet fax destinations Icon Mode used Scan to FTP Scan to Network Folder Scan to Desktop For in...

Page 178: ...r Bcc copies of the e mail System Settings Administrator Bcc Setting This setting enables or disables Bcc delivery When enabled the Bcc key appears in the address book screen System Settings Administrator Must Input Next Address Key at Broadcast Setting This setting determines whether or not the Next Address key can be omitted before specifying the next destination Factory default setting the Next...

Page 179: ...ion of a destination Touch the one touch key of the destination that you wish to cancel A message will appear to confirm the deletion Touch the Yes key AAA AAA BBB BBB To Cc ABCD Frequent Use EFGHI JKLMN OPQRST UVWXYZ 1 2 5 15 10 Global Address Search Address Entry Sort Address Address Review Condition Settings III III GGG GGG EEE EEE CCC CCC JJJ JJJ HHH HHH DDD DDD FFF FFF To 001 003 005 007 009 ...

Page 180: ...s stored in the address book If you do not know the search number print the one touch address list using Sending Address List in the system settings When entering search numbers such as 001 and 011 0 can be omitted For example to enter 001 enter 1 and touch the key or the Next Address key If an incorrect search number is entered Press the CLEAR key to clear the number and enter the correct number ...

Page 181: ...hen Internet fax mode is selected the base screen appears after the destination address is entered However if I Fax Reception Report On Off Setting is enabled in the system settings administrator the reception report request screen will appear If you wish to receive a report touch the Yes key If not touch the No key System Settings Administrator I Fax Reception Report On Off Setting This setting i...

Page 182: ...rch characters for the destination and touch the Search key The search results will appear after a brief interval For the procedure for entering text see 6 ENTERING TEXT in the User s Guide How to search Enter the search characters maximum of 64 characters The system will look for names starting with the entered letters An asterisk can be used as follows XXX Names beginning with XXX XXX Names that...

Page 183: ...hen sending an Internet fax 3 Select the destination 1 Touch the key of the desired destination If no names are found that match the search characters a message will appear Touch the OK key to close the message and touch the Search Again key to search again 2 Touch the To key This enters the selected destination If you wish to enter another destination repeat 1 and 2 of this step If more than 30 m...

Page 184: ...e not stored for resending A one touch key in which multiple destinations are stored group key Scan to FTP Scan to Desktop and Scan to Network Folder addresses Broadcasting destinations Addresses used only for BCC delivery Destinations transmitted to using a program Resend Scan Ready to send 8 x11 USB Mem Scan Fax Internet Fax PC Scan File Quick File Address Review Send Settings Address Entry Addr...

Page 185: ...plate and prevent correct detection of the document size When placing the originals orient them as shown below To place a large portrait oriented original place it as shown above in Landscape orientation and specify the placement orientation in step 3 Place 5 1 2 x 8 1 2 A5 size originals in portrait vertical orientation If placed in landscape horizontal orientation an incorrect size will be detec...

Page 186: ...e scanned in the correct orientation the orientation of the top edge of the original that is shown at the top of the display specify the orientation in which the original was placed in step 1 1 Touch the appropriate orientation key If the top edge of the original is up touch the key If the top edge of the original is to the left touch the key 2 Touch the OK key You will return to the screen of ste...

Page 187: ...nd 3 Note that multiple destinations cannot be specified when a Scan to Network Folder destination is specified You can also select multiple one touch keys and then touch the To key or the Cc or Bcc key to specify all selected keys at once In addition to specification by a one touch key a destination can also be specified by a search number For a Scan to E mail destination you can enter an address...

Page 188: ... password entered here to open the encrypted PDF file To cancel encrypted PDF touch the Cancel key The format settings screen will appear to let you change the file type Select a new file type and press the START key to begin transmission 6 If the original was placed on the document glass replace it with the next original and press the COLOR START key or the BLACK WHITE START key Repeat until all ...

Page 189: ... when you wish to have a corporate policy or other preset text appear at the bottom of e mail messages To store the text for the mail signature click Application Settings and then Network Scanner Settings in the Web page menu Administrator rights are required Up to 900 characters can be entered The mail signature is not included in the maximum number of characters that can be entered in the e mail...

Page 190: ...used Administrator rights are required Selections for the subject file name and body text are configured by clicking Application Settings and then Network Scanner Settings in the Web page menu Administrator rights are required For the procedure for entering text see 6 ENTERING TEXT in the User s Guide 1 Touch the Send Settings key If you are sending to a Scan to FTP Scan to Desktop or Scan to Netw...

Page 191: ...To change the file name touch the File Name key The file name is entered in the same way as the subject If you are sending to a Scan to FTP Scan to Desktop or Scan to Network Folder destination go to step 9 5 To change Reply To touch the Reply To key If user authentication is being used the information of the user that logged in will be applied and thus Reply To cannot be changed No 01 Sub Schedul...

Page 192: ...he Web page touch the Pre Set Select key To directly enter the body text touch the Edit key 1800 characters can be entered A line break counts as one character To clear all entered text touch the Clear All key This key clears not only the selected line but also the entire message Each line of the entered text can be selected with the keys To edit the selected line touch the Edit key The text entry...

Page 193: ... Keys Displayed Setting The setting for the number of subject keys and file name keys displayed in one screen can be changed to 6 12 or 18 System Settings Default Sender Set This is used to store the sender name and e mail address that is used when a sender is not selected Sub Schedule coordination meeting Material for planning meeting AAA AAA Thank you for your continuous support We have attached...

Page 194: ...mage the original size detector plate and prevent correct detection of the document size When placing the originals orient them as shown below To place a large portrait oriented original place it as shown above in Landscape orientation and specify the placement orientation in step 4 Place 5 1 2 x 8 1 2 A5 size originals in portrait vertical orientation If placed in landscape horizontal orientation...

Page 195: ... IMAGE TYPE page 62 CHANGING THE RESOLUTION page 64 CHANGING THE FILE FORMAT page 65 CHANGING THE COLOR MODE page 69 4 SPECIAL MODES page 70 4 Specify the orientation in which the original is placed To enable the original to be scanned in the correct orientation the orientation in which the top edge of the original appears at the top of the display specify the orientation in which the original was...

Page 196: ...cters and touch the OK key The recipient must use the password entered here to open the encrypted PDF file To cancel encrypted PDF touch the Cancel key The format settings screen will appear to let you change the file type Select a new file type and press the START key to begin transmission 6 If the original was placed on the document glass replace it with the next original and press the COLOR STA...

Page 197: ...ed data will not be stored However if the file format is set to JPEG and the Specified Pages per File checkbox is selected files for which scanning is completed will be stored in USB memory To cancel scanning Press the STOP key to cancel the operation To cancel scanning to USB memory While scanned data is being stored in the USB memory the message Sending data and the Cancel key appear in the touc...

Page 198: ... name is not entered the settings in the Web page are used For the procedure for entering text see 6 ENTERING TEXT in the User s Guide To check the entered file name touch the File Name key in the base screen once again USB Mem Scan Fax Internet Fax PC Scan Scan Auto Auto Scan Send Auto Text 200X200dpi PDF Auto Grayscale Mono2 PDF Special Modes Color Mode File Format Resolution Exposure Original F...

Page 199: ...annot be rotated for transmission Originals cannot be scanned in succession from both the automatic document feeder and the document glass and sent in a single transmission System Settings Administrator Rotation Sending Setting This is used to select whether or not a scanned original image is rotated before transmission The default setting is rotate 8 1 2 x 11 to 8 1 2 x 11 R and 5 1 2 x 8 1 2 R t...

Page 200: ...fication by a one touch key a destination can also be specified by a search number You can also manually enter a destination or look up a destination in a global address book For more information see 2 ENTERING DESTINATIONS page 20 5 Press the BLACK WHITE START key Scanning begins If the original is placed on the document glass the Read End key appears in the touch panel If the original is only on...

Page 201: ...l stop Storing a mail signature You can have preset text automatically added at the end of e mail messages as a mail signature This is convenient when you wish to have a corporate policy or other preset text appear at the bottom of e mail messages To store the text for the mail signature click Application Settings and then Network Scanner Settings in the Web page menu Administrator rights are requ...

Page 202: ... clicking Application Settings and then Network Scanner Settings in the Web page menu Administrator rights are required For the procedure for entering text see 6 ENTERING TEXT in the User s Guide 1 Touch the Send Settings key 2 To change the subject touch the Subject key Auto Auto Auto File Quick File I Fax Manual Reception Address Review Send Settings Address Entry Address Book USB Mem Scan Fax I...

Page 203: ...s can be entered However only 54 characters can be edited in the touch panel When the number of preset keys displayed is 6 4 To change the file name touch the File Name key The file name is entered in the same way as the subject 5 To change the body text touch the Body Text key No 01 Sub Schedule coordination No 02 Sub Monthly Schedule No 04 No 06 No 05 No 08 No 07 No 10 No 09 No 12 No 11 No 03 Su...

Page 204: ...ntry screen will appear with the selected text entered 7 Touch the OK key When storing pre set text for the subject and file name in the Web pages up to 80 characters can be entered System Settings Administrator The Number of File Name Subject Body Keys Displayed Setting The setting for the number of subject keys and file name keys displayed in one screen can be changed to 6 12 or 18 Body Entry Th...

Page 205: ... operation Up to 500 destinations including a combined maximum of 200 Scan to FTP and Scan to Desktop destinations can be selected in one broadcast operation If you frequently use broadcasting to send images to the same group of destinations it is convenient to store those destinations in a group key 1 Place the original Place the original face up in the document feeder tray or face down on the do...

Page 206: ...oup key 3 Touch the Address Review key 4 Check the destinations and then touch the OK key If the transmission includes Cc or Bcc destinations touch the Cc tab or the Bcc tab to check those destinations To cancel a specified destination Touch the one touch key of the destination that you wish to cancel A message will appear to confirm the deletion Touch the Yes key CHECKING AND DELETING THE SELECTE...

Page 207: ... one page at a time When scanning of one page finishes replace it with the next page and press the COLOR START key or the BLACK WHITE START key Repeat until all pages have been scanned and then touch the Read End key A beep will sound to indicate that scanning is finished If Internet fax or fax destinations are included in the broadcast transmission the COLOR START key cannot be pressed Scanning w...

Page 208: ...ession mode The compression mode will be changed to the compression mode set in Compression Mode at Broadcasting in the system settings administrator Color scanning Scanning will take place in Mono2 regardless of the color mode setting Special modes 2in1 This cannot be selected in scan mode however if selected in Internet fax mode it will also be applied to scan destinations Scan file size If a br...

Page 209: ... the steps of the broadcast transmission Using document filing You will return to the document filing resend screen with the unsuccessful destinations entered Perform the document filing resend procedure There is no need to rescan the original If the All Destinations tab is touched in 1 all destinations will be displayed The Retry key that appears in the screen can be touched to resend to all the ...

Page 210: ...transmission will be created and sent as an Internet fax For the procedures for using this function see the PC Fax driver Help To send an Internet fax using the PC I Fax function the PC Fax driver must be installed and then updated using the CD ROM that accompanies the Internet fax expansion kit For more information see the Software Setup Guide This function can only be used on a Windows computer ...

Page 211: ...re for scanning CHANGING THE EXPOSURE AND EXPOSURE MODE ORIGINAL IMAGE TYPE page 62 3 Resolution key Touch this key to select the resolution for scanning CHANGING THE RESOLUTION page 64 4 File Format key Touch this key to change the format file type of the scanned image file CHANGING THE FILE FORMAT page 65 5 Color Mode key Touch this key to select the color mode for scanning This key does not app...

Page 212: ...on key If this setting is not correct a suitable image may not be transmitted 3 Touch the OK key To cancel 2 sided scanning touch the highlighted key so that it is no longer highlighted 2 sided scanning automatically turns off after the transmission operation is completed 2 sided original Front and reverse sides are scanned Scan transmission 8 x11 Auto Auto Auto File Quick File Address Review Send...

Page 213: ...ced before transmission Only standard original sizes can be automatically detected STANDARD SIZES page 19 If the original is a non standard size you must set the scan size manually Specifying the original scan size by paper size page 57 Specifying the original scan size by numerical values page 58 8 x11 Auto Auto Auto File Quick File Address Review Send Settings Address Entry Address Book USB Mem ...

Page 214: ...f you are sending a long original touch the Long Size key Use the automatic document feeder to scan a long original The maximum width that can be scanned is 31 1 2 800 mm the maximum height is 11 5 8 297 mm To specify an AB size for the scan size touch the AB Inch key to highlight the AB side and then specify the scan size 8 x11 Auto Auto Auto File Quick File Address Review Send Settings Address E...

Page 215: ...ono2 1 Select the mode and display the image settings screen 1 Touch the tab of the mode that you wish to use 2 Touch the Original key The automatically detected original size appears to the right of the Original key 2 Touch the Scan Size key Scan Original OK Auto 5 x8 Scan Size 2 Sided Tablet 2 Sided Booklet Send Size 100 Image Orientation 8 x11 Auto Auto Auto File Quick File Address Review Send ...

Page 216: ...The specified size appears in the Scan Size key When the scan size is specified by numerical values the send size cannot be specified When the automatic document feeder is used an original longer than 17 432 mm can be scanned maximum width 31 1 2 800 mm In this case touch the Long Size key in the screen of step 3 Specifying the original scan size by paper size page 57 Scan Original OK Auto 5 x8 5 ...

Page 217: ... 3 Specify the send size 1 Touch the desired send size key 2 Touch the OK key Depending on the paper size specified for the Scan Size it may not be possible to select some sizes for the Send Size Size keys that cannot be specified for the Send Size are grayed out to prevent selection To specify an AB size for the send size touch the AB Inch key to highlight the AB side and then specify the send si...

Page 218: ...correct when sending an image with a changed ratio a suitable image may not be transmitted 2 Touch the OK key The ratio used for reduction or enlargement of the original will appear between the Scan Size and the Send Size Scan Original OK 11x17 Auto 8 x11 Scan Size 2 Sided Tablet 2 Sided Booklet Send Size 129 Image Orientation 1 2 ...

Page 219: ...ce for scanning an original which contains both text and printed photographs such as a magazine or catalogue Text Photo This mode provides the best balance for scanning an original which contains both text and photographs such as a text document with a photo pasted on Text Use this mode for regular text documents Photo Use this mode to scan photos Printed Photo This mode is best for scanning print...

Page 220: ...lected When the exposure is set to Auto Printed Photo Photo and Map do not appear When the original image type is set to Printed Photo Photo or Map Auto will not appear To reduce the occurrence of line patterns moiré effect when scanning printed matter touch the Moiré Reduction checkbox so that a checkmark appears When using the document glass to scan multiple original pages the exposure setting c...

Page 221: ...X100dpi is selected When the original has many gradations of light and dark such as a photo or color illustration halftone provides a more attractive image than regular transmission 8 x11 Auto Auto Auto File Quick File Address Review Send Settings Address Entry Address Book USB Mem Scan Fax Internet Fax PC Scan Special Modes Color Mode File Format Resolution Exposure Original Scan Scan Send Text 2...

Page 222: ...hen using the automatic document feeder the resolution setting cannot be changed once scanning has begun However when Job Build is used in the special modes the resolution can be changed each time a new set of originals is inserted When TIFF S is selected for the format in Internet fax mode only 200X100dpi or 200X200dpi can be selected System Settings Administrator Initial Resolution Setting This ...

Page 223: ... used when the BLACK WHITE START key is pressed with the B W mode set to Mono2 The format setting for Color Grayscale mode is the file format that is used when the COLOR START key is pressed or when the BLACK WHITE START key is pressed with the B W mode set to Grayscale The file type of B W mode and the file type of Color Grayscale mode are linked The file type cannot be set separately for each Wh...

Page 224: ...ted for each page a file cannot be created for multiple pages For this reason the Specified Pages per File checkbox does not appear When Encrypt PDF is selected a password entry screen will appear when the START key is pressed to begin scanning and transmission Touch the Entry key in the displayed screen to open the keyboard screen Enter a password maximum of 32 characters and touch the OK key Sca...

Page 225: ...e Always 8 1 2 x 11 R A4R If TIFF S is selected after the send size is changed the send size is automatically changed to 8 1 2 x 11 R A4R If a size larger than 8 1 2 x 11 A4 is scanned the size will automatically be reduced to 8 1 2 x 11 R A4R When this format is included in a broadcast transmission the image will be transmitted to all destinations at 8 1 2 x 11 R A4R Special modes When a ratio se...

Page 226: ...or Mode key 2 Select the color mode 1 Touch the key of the mode to be used when the COLOR START key is pressed You can select whether black white scanning will take place in Mono2 or grayscale when Auto is selected and a black and white original is scanned Note that if the file format is set to JPEG scanning will take place in grayscale 2 Touch the key of the mode to be used when the BLACK WHITE S...

Page 227: ...d key SCANNING MANY ORIGINALS AT ONCE Job Build page 87 8 Mixed Size Original key SCANNING ORIGINALS OF DIFFERENT SIZES Mixed Size Original page 90 9 Slow Scan Mode key SCANNING THIN ORIGINALS Slow Scan Mode page 92 10 File key 1 Touch this to use the File function of document filing mode For more information on File see the Document Filing Guide 11 Quick File key 1 Touch this to use the Quick Fil...

Page 228: ... the selected special mode setting and return to the special mode menu screen Touch this key when you wish to continue selecting other special mode settings C During selection of special mode settings this key returns you to the special mode menu screen without saving the settings When settings have been completed this cancels the settings and returns you to the special mode menu screen Internet F...

Page 229: ...ransmissions may occur When a program is used settings are selected with ease by simply pressing the stored key In addition transmission takes place based on the stored settings so there are no chances for mistakes Programs are stored edited and deleted using Address Control in the system settings See Program in the System Settings Guide Programs can also be stored in the Web pages Click Job Progr...

Page 230: ...BLACK WHITE START key Scanning begins If you inserted the original pages in the document feeder tray all pages are scanned A beep will sound to indicate that scanning is finished If you are scanning the original on the document glass scan each page one page at a time When scanning finishes place the next original and press the COLOR START key or the BLACK WHITE START key Repeat until all pages hav...

Page 231: ...the erase function Shadows appear in the image No shadows appear Shadows at the edges of the original can also be erased when the automatic document feeder is used When using USB memory mode connect the USB memory device to the machine before performing the procedure below 1 Place the original Place the original face up in the document feeder tray or face down on the document glass 2 Select the sp...

Page 232: ...ng begins If you inserted the original pages in the document feeder tray all pages are scanned A beep will sound to indicate that scanning is finished If you are scanning the original on the document glass scan each page one page at a time When scanning of one page finishes replace it with the next page and press the COLOR START key or the BLACK WHITE START key Repeat until all pages have been sca...

Page 233: ...tio For example if the erase width setting is 1 20 mm and the image is reduced to 50 the erase width will be 1 2 10 mm To cancel the erase setting Touch the Cancel key in the screen of step 3 System Settings Administrator Erase Width Adjustment The default erase width setting is linked to the copy mode system setting and can be set from 0 to 1 0 mm to 20 mm The factory default setting is 1 2 10 mm...

Page 234: ...8 1 2 x 11 A4 x 2 pages When using dual page scan the original must be placed on the document glass The send size cannot be changed When using USB memory mode connect the USB memory device to the machine before performing the procedure below 1 Place the original face down on the document glass Align the center of the original with the appropriate size mark 2 Select the special modes 1 Touch the ta...

Page 235: ... scanned and then touch the Read End key A beep will sound to indicate that scanning is finished If the destination is an Internet fax destination press the BLACK WHITE START key To cancel scanning Press the STOP key to cancel the operation To erase shadows caused by the binding of a book or other bound document use the erase function Note however that Center Erase and Edge Center Erase cannot be ...

Page 236: ...ent glass and have it scanned at the specified time of transmission Settings selected for a timer transmission exposure resolution special modes etc are automatically cleared after the transmission is finished However when the document filing function is used the scanned original and settings are stored on the built in hard drive For more information on the document filing function see the Documen...

Page 237: ...see 2 ENTERING DESTINATIONS page 20 5 Press the COLOR START key or the BLACK WHITE START key Scanning begins If you inserted the original pages in the document feeder tray all pages are scanned A beep will sound to indicate that scanning is finished If you are scanning the original on the document glass scan each page one page at a time When scanning finishes place the next original and press the ...

Page 238: ...d Other transmissions can be performed as usual after a timer transmission is stored A timer transmission can be deleted in the job status screen If a timer transmission is given priority in the job status screen the time specification is canceled The transmission will begin as soon as the job in progress is completed GIVING PRIORITY TO A SCAN TRANSMISSION JOB page 106 To cancel timer transmission...

Page 239: ...ial modes 1 Touch the tab of the mode that you wish to use 2 Touch the Special Modes key 3 Touch the Suppress Background key Read the message that appears and then touch the OK key SPECIAL MODES page 70 3 Select the suppress background setting 1 Adjust the background suppression level Touch the key to suppress only faint background Touch the key to suppress faint to dark background 2 Touch the OK ...

Page 240: ... indicate that scanning is finished If you are scanning the original on the document glass scan each page one page at a time When scanning finishes place the next original and press the COLOR START key or the BLACK WHITE START key Repeat until all pages have been scanned and then touch the Read End key A beep will sound to indicate that scanning is finished When the color mode setting of the BLACK...

Page 241: ...USB memory mode connect the USB memory device to the machine before performing the procedure below 1 Place the original face down on the document glass 2 Select the special modes 1 Touch the tab of the mode that you wish to use 2 Touch the Special Modes key 3 Touch the Card Shot key SPECIAL MODES page 70 Transmission Front Back Scanned image Originals Example of an 8 1 2 x 11 A4 size portrait scan...

Page 242: ... the destination 1 Touch the Address Book key in the base screen 2 Touch one touch keys of the destinations that you wish to store in the group 3 Touch the To key When scanning to USB memory there is no need to specify the destination Go to step 5 In addition to specification by a one touch key a destination can also be specified by a search number You can also manually enter an e mail address or ...

Page 243: ...e the exposure To cancel scanning Press the STOP key to cancel the operation 7 Touch the Read End key If you will continue by scanning the front of the card you can touch the Configure key to change the exposure resolution scan size and send size The ratio cannot be specified and Rotation Sending Setting cannot be selected To cancel Card Shot Touch the Cancel key in the screen of step 3 or Read En...

Page 244: ...nect the USB memory device to the machine before performing the procedure below 1 Insert the originals face up in the document feeder tray Insert the originals all the way into the document feeder tray Multiple originals can be placed in the document feeder tray The stack of originals must not be higher than the indicator line on the tray 2 Select the special modes 1 Touch the tab of the mode that...

Page 245: ...e COLOR START key or the BLACK WHITE START key to scan the first set of originals If the destination is an Internet fax destination press the BLACK WHITE START key To cancel scanning Press the STOP key to cancel the operation 6 Insert the next set of originals and press the COLOR START key or the BLACK WHITE START key Press the START key pressed in step 5 Repeat until all originals have been scann...

Page 246: ...scanned However when Job Build is used in combination with 2in1 in the special modes only the exposure can be changed when scanning each even numbered page of the original pages If the memory becomes full during scanning a message will appear and the transmission will be canceled To cancel the job build function Touch the Job Build key in the screen of step 3 so that it is not highlighted Read End...

Page 247: ...5 and A5 When using USB memory mode connect the USB memory device to the machine before performing the procedure below 1 Insert the originals face up in the document feeder tray Insert the originals with the corners aligned together in the far left corner of the document feeder tray 2 Select the special modes 1 Touch the tab of the mode that you wish to use 2 Touch the Special Modes key SPECIAL MO...

Page 248: ... the COLOR START key or the BLACK WHITE START key Scanning begins A beep will sound to indicate that scanning is finished If the destination is an Internet fax destination press the BLACK WHITE START key To cancel scanning Press the STOP key to cancel the operation If an original scan size is specified after selecting the Mixed Size Original setting the original scan size setting will be enabled a...

Page 249: ...n the document feeder tray Adjust the original guides slowly If the originals are inserted with too much force they may crumple and misfeed 2 Select the special modes 1 Touch the tab of the mode that you wish to use 2 Touch the Special Modes key SPECIAL MODES page 70 3 Select slow scan mode 1 Touch the Slow Scan Mode key so that it is highlighted 2 Touch the OK key D C B A D C B A Slow Scan Mode S...

Page 250: ...WHITE START key Scanning begins A beep will sound to indicate that scanning is finished If the destination is an Internet fax destination press the BLACK WHITE START key To cancel scanning Press the STOP key to cancel the operation When this function is selected automatic 2 sided scanning is not possible To cancel slow scan mode Touch the Slow Scan Mode key in the screen of step 3 so that it is no...

Page 251: ... mode USB memory mode or data entry mode 1 Place the original When placing the originals orient them as shown below 1 2 1 2 1 2 1 2 Portrait oriented originals Landscape oriented originals Transmission Transmission 1 2 1 2 1 1 1 1 Document feeder tray Place the originals face up Portrait orientation Landscape orientation Document glass Place the originals face down Originals ...

Page 252: ...ot correct a suitable image may not be transmitted 2 Touch the OK key 1 2 2in1 Internet Fax Special Modes Card Shot OK Dual Page Scan Slow Scan Mode Quick File Mixed Size Original Erase Job Build File Program Timer 2 1 Auto Auto Auto File Quick File I Fax Manual Reception Address Review Send Settings Address Entry Address Book USB Mem Scan Fax Internet Fax PC Scan Special Modes File Format Resolut...

Page 253: ...eat until all pages have been scanned and then touch the Read End key A beep will sound to indicate that scanning is finished The Configure key can be touched in the scan end confirmation screen to change the exposure resolution scan size and send size However when scanning each even numbered page of the original only the exposure can be changed To cancel scanning Press the STOP key to cancel the ...

Page 254: ...e transaction report print conditions at the time of transmission follow the steps below This function cannot be used in scan mode USB memory mode or data entry mode 1 Place the original Place the original face up in the document feeder tray or face down on the document glass 2 Select the special modes 1 Touch the Internet Fax tab 2 Touch the Special Modes key 3 Touch the keys to switch through th...

Page 255: ...dicate that scanning is finished To cancel scanning Press the STOP key to cancel the operation For a broadcast transmission changes to the transaction report print conditions apply to all destinations To cancel the transaction report setting Touch the Cancel key in the screen of step 3 System Settings Administrator Transaction Report Print Select Setting This is used to set the conditions for prin...

Page 256: ... STATUS OF TRANSMISSION RECEPTION JOBS The job status display is in the lower left corner of the touch panel The job status display can be touched to display the job status screen Print Job Fax Job Internet Fax Scan to Address Set Time Pages Status Broadcast0001 1 2 3 4 10 00 04 01 020 003 Connecting AAA AAA BBB BBB CCC CCC 10 05 04 01 000 001 Waiting 10 22 04 01 000 004 Waiting 10 30 04 01 000 01...

Page 257: ...tatus Job key display page 101 7 Completed jobs screen Detail key This shows detailed information on the results of completed broadcast transmissions and jobs that used the document filing function Select the key of the desired job in the completed jobs screen 9 and then touch the Detail key CHECKING COMPLETED JOBS page 104 8 Call key Touch this key to call up and use a transmission or reception j...

Page 258: ...Time started In the job queue screen the date and time the job was reserved In the completed jobs screen the date and time the job was started 5 Number of pages Shows the number of pages transmitted total number of original pages 6 Status Shows the job status Job in progress Job waiting to be executed 3 AAA AAA 10 22 04 01 000 004 Waiting 4 1 2 3 5 6 Icon Job type Scan to E mail Scan to FTP Scan t...

Page 259: ...on OK Report A receive report was requested for a transmission the transmission was completed normally and the receive report was received from the destination NG Report A receive report was requested for a transmission however the transmission did not take place correctly and a transmission failed report was received No Report An e mail was received without an attached file and thus printing was ...

Page 260: ...ansmission job that requests a receive report the job is placed on standby at the bottom of the job queue screen Report Wait appears in the status column When the receive report is received from the destination or if the report is not received within the timeout time the job moves to the completed jobs screen Reception jobs when Inbound Routing Settings are enabled When Inbound Routing Settings ar...

Page 261: ...me Information displayed File Shows information on a transmission reception that used document filing function To call up the file and use it touch the Call key Failed Shows information on addresses for which communication failed Address Address name or number Start time Time at which communication began Status Description of failure error The Retry key can be touched to re attempt transmission to...

Page 262: ...stopped 3 Touch the Stop Delete key 3 Touch the Yes key If you do not want to stop the selected job Touch the No key Printing of a received Internet fax cannot be stopped JOB STATUS Broadcast0001 1 2 4 10 00 04 01 020 003 Connecting AAA AAA CCC CCC 10 05 04 01 000 001 Waiting 10 30 04 01 000 010 Waiting Priority 3 BBB BBB 10 22 04 01 000 004 Waiting Print Job Fax Job Internet Fax Scan to Address S...

Page 263: ... tab of the job to be given priority 2 Touch the key of the job to be given priority 3 Touch the Priority key The selected job moves up to the position immediately following the job in progress The job will be executed when the job in progress is completed JOB STATUS Broadcast0001 1 2 4 10 00 04 01 020 003 Connecting AAA AAA CCC CCC 10 05 04 01 000 001 Waiting 10 30 04 01 000 010 Waiting Priority ...

Page 264: ...ng is not to print The Image Sending Activity Report can be set to print each time the number of transactions reaches 200 or at a specified time once a day only Message Explanation OK The transaction was completed normally OK REPORT A receive report was requested for a transmission the transmission was completed normally and the receive report was received from the destination CANCEL A transmissio...

Page 265: ... message will appear in the touch panel Follow the instructions in the message to load an appropriate size of paper System Settings Fax Data Receive Forward When printing is not possible because the machine has run out of paper or toner received Internet faxes can be forwarded to and printed by another previously stored Internet fax machine System Settings Administrator I Fax Default Settings Thes...

Page 266: ...tion System Settings Fax Data Receive Forward This setting is used to hide the I Fax Manual Reception key that appears in the base screen of Internet Fax mode When the I Fax Manual Reception key is hidden manual reception is initiated by touching the Reception Start key in the screen that appears when Fax Data Receive Forward I Fax Settings is selected Auto Auto Auto File Quick File I Fax Manual R...

Page 267: ...u touch the blinking key or change modes The received faxes will be retained in memory regardless of whether they were received automatically or manually If a transaction report is set to print when a fax is received the transaction report will also be retained in memory If Fax Data Receive Forward is enabled in the system settings so that received faxes are forwarded to another machine faxes reta...

Page 268: ...dress This function can be used to forward received Internet faxes directly to an e mail address without printing the faxes To configure inbound routing settings click Application Settings and then Inbound Routing Settings in the Web page menu Administrator rights are required The format of the forwarded file is TIFF F Forwarding Received Internet fax The machine ...

Page 269: ...ntegrated installer For the procedures for installing the scanner driver and configuring settings see the Software Setup Guide This function cannot be used when it has been disabled using Disable Scan Function in the system settings administrator The procedures for selecting the scanner driver and starting scanning vary depending on the TWAIN compliant application For more information see the manu...

Page 270: ...iant application on your computer and select Select Scanner from the File menu 4 Select the scanner driver of the machine 1 Select SHARP MFP TWAIN K 2 Click the Select button 5 Select Acquire Image from the File menu The scanner driver opens 1 2 ...

Page 271: ...ed settings change to the Custom Settings screen Image Area menu Select the scan area If Auto is selected the original size detected by the machine will be scanned You can also set the scanning area in the preview window with your mouse 3 Click the Preview button The preview image will appear in the scanner driver If you are not satisfied with the preview image repeat 2 and 3 If the Zoom Preview c...

Page 272: ...hange the area relative to the top left corner of the specified area button When a preview image is displayed and a scanning area is not specified you can click the button to automatically set the scanning area to the entire preview image For further information on the scan settings click the button to open scanner driver Help If the originals are placed in the document feeder tray only the top pa...

Page 273: ...hine 9 Touch the Exit key in the touch panel 10 Touch the Yes key Exit This machine is in the PC scan mode Do not remove the original Scanner IP address 250 160 102 106 Yes No PC scan in progress Finish PC scan mode ...

Page 274: ...e metadata file is created in XML format By linking the metadata with applications such as document management software a workflow application or an encryption server a sophisticated document solution environment can be built Using the application integration module kit information on a generated image file can be entered at the touch panel and transmitted along with the image as an XML file 8 MET...

Page 275: ... unique extension the date etc in the generated file name If the file name setting is left blank the machine will automatically generate a file name that is unique Addresses specified in Address Type Allowing Metadata Entry when a metadata set is stored can be selected as transmission destinations at the time of transmission using one touch keys manual entry and or a global address book search Add...

Page 276: ... you want to enter If you accidentally selected the wrong metadata set or wish to use a different metadata set when a default metadata set has been set touch the Metadata Set key Touch the OK key in the message screen that appears You will return to the screen of step 2 Metadata items entered to that point will be canceled Auto Auto Auto File Quick File Send Settings Address Entry Address Book Dat...

Page 277: ...etadata switch to a different mode by touching the tab of that mode and then perform transmission Before configuring metadata settings you can specify addresses in all modes to be used After metadata settings have been configured only addresses in modes that are allowed in the selected metadata set can be specified When metadata settings have been configured or an address is specified in the Data ...

Page 278: ...on in the related items of the send settings Name entered in metadata field Description Where entered fromName Name of the user who sent the job If the name is not entered as metadata the sender name determined by the usual rules for determining the sender name will be applied as metadata Reply To Sender name of selected sender replyTo E mail address to which the transmission result will be sent R...

Page 279: ...MX7000 US SCN Z2 Scanner Guide MX 5500N MX 6200N MX 7000N MODEL ...

Page 280: ...Printer Guide MX 5500N MX 6200N MX 7000N MODEL ...

Page 281: ...36 INCREASING THE MARGIN Margin Shift 38 CREATING A LARGE POSTER Poster Printing 39 FUNCTIONS TO ADJUST THE SIZE AND ORIENTATION OF THE IMAGE 40 ROTATING THE PRINT IMAGE 180 DEGREES Rotate 180 degrees 40 ENLARGING REDUCING THE PRINT IMAGE Zoom XY Zoom 41 REVERSING THE IMAGE Mirror Image 43 COLOR MODE ADJUSTMENT FUNCTION 44 ADJUSTING THE BRIGHTNESS AND CONTRAST OF THE IMAGE Color Adjustment 44 PRIN...

Page 282: ...PRINTING FROM A COMPUTER 64 SUBMIT PRINT JOB 64 FTP PRINT 64 E MAIL PRINT 65 PRINTING AN ENCRYPTED PDF FILE 66 6 USEFUL INFORMATION GIVING A PRINT JOB PRIORITY CANCELING A PRINT JOB 67 GIVING A PRINT JOB PRIORITY 67 CANCELING A PRINT JOB 68 CHANGING TO ANOTHER PAPER SIZE AND PRINTING WHEN PAPER RUNS OUT 69 7 PRINTER DRIVER SPECIFICATIONS PRINTER DRIVER SPECIFICATION LIST 70 ...

Page 283: ...spection procedures In the unlikely event that a defect or other problem is discovered please contact your dealer or nearest SHARP Service Department Aside from instances provided for by law SHARP is not responsible for failures occurring during the use of the product or its options or failures due to incorrect operation of the product and its options or other failures or for any damage that occur...

Page 284: ...his manual provides information such as basic operation procedures how to load paper and machine maintenance Copier Guide This manual provides detailed explanations of the procedures for using the copy function Printer Guide This manual This manual provides detailed explanations of the procedures for using the printer function Facsimile Guide This manual provides detailed explanations of the proce...

Page 285: ...INTOSH ENVIRONMENT in the Software Setup Guide Environment Printer driver type Remarks Windows PCL6 PCL5c The machine supports the Hewlett Packard PCL6 and PCL5c printer control languages It is recommended that you use the PCL6 printer driver If you have a problem printing from older software using the PCL6 printer driver use the PCL5c printer driver Can be used in the standard machine configurati...

Page 286: ...ine If the printer drivers appear as icons click the icon of the printer driver to be used If the printer drivers appear as a list select the name of the printer driver to be used from the list 2 Click the Preferences button In Windows 98 Me NT 4 0 click the Properties button If you are using Windows 2000 the Preferences button does not appear Click a tab on the Print dialog box to adjust the sett...

Page 287: ... the Paper tab 2 Select the paper size To select settings on other tabs click the desired tab and then select the settings 3 Click the OK button 4 Click the Print button Printing begins In Windows 98 Me NT 4 0 click the OK button 1 2 3 ...

Page 288: ...ly When other than Auto Select is selected in Paper Type A tray with the specified type of paper and the size specified in Paper Size is used for printing Special media such as envelopes can also be placed in the bypass tray For the procedure for loading paper and other media in the bypass tray see LOADING PAPER IN THE BYPASS TRAY in the User s Guide When Enable Detected Paper Size in Bypass Tray ...

Page 289: ... information that must be entered varies depending on the authentication method being used so check with the administrator of the machine before printing 1 Open the printer driver properties window from the print window of the software application 1 Select the printer driver of the machine 2 Click the Preferences button The button that is used to open the printer driver properties window usually P...

Page 290: ...be added to the Others count When printing by invalid users is prohibited in the system settings administrator printing is not permitted when user information is not entered or incorrect information is entered The machine s user authentication function cannot be used when the PPD file is installed and the Windows standard PS printer driver is used For this reason printing will not be possible if p...

Page 291: ...r properties window When a restriction exists on a selected setting an information icon will appear next to the setting Click the icon to view an explanation of the restriction 1 Open the printer driver properties window from the print window of the software application 1 Select the printer driver of the machine 2 Click the Preferences button The button that is used to open the printer driver prop...

Page 292: ...printer driver properties window Settings configured on each tab are listed at the time of saving allowing you to check the settings as you save them 1 Open the printer driver properties window from the print window of the software application 1 Select the printer driver of the machine 2 Click the Preferences button The button that is used to open the printer driver properties window usually Prope...

Page 293: ...on 4 Click the OK button 5 Start printing Up to 30 sets of user settings can be saved The following items cannot be saved in user settings A watermark that you created Paper insertion settings Overlay file Tab Paper Print settings on the Paper tab PCL6 only The login name password user name and job name entered in the Job Handling tab 3 2 1 ...

Page 294: ...e print window of the software application 1 Select the printer driver of the machine 2 Click the Preferences button The button that is used to open the printer driver properties window usually Properties or Printing Preferences may vary depending on the software application 2 Select the print settings 1 Select the user settings that you wish to use 2 Click the OK button 3 Start printing 1 2 1 2 ...

Page 295: ...cation is in use 1 Click the start button and then click Printers and Faxes In Windows 98 Me NT 4 0 2000 click the Start button point to Settings and then select Printers In Windows XP if Printers and Faxes does not appear in the start menu select Control Panel select Printers and Other Hardware and then select Printers and Faxes 2 Open the printer properties window 1 Click the icon of the printer...

Page 296: ...7 3 Click the Printing Preferences button on the General tab In Windows 98 Me click the Setup tab 4 Configure the settings and click the OK button For explanations of the settings see printer driver Help ...

Page 297: ...led in the machine and the machine must be connected to a network To install the PPD file and configure printer driver settings see 3 SETUP IN A MACINTOSH ENVIRONMENT in the Software Setup Guide 1 Select Page Setup from the File menu of TextEdit 2 Select paper settings 1 Make sure that the correct printer is selected 2 Select paper settings The paper size paper orientation and enlarge reduce can b...

Page 298: ...t the correct printer is selected 2 Select paper settings The paper size paper orientation and enlarge reduce can be selected 3 Click the OK button The machine name that appears in the Format for menu is normally SCxxxxxx xxxxxx is a sequence of characters that varies depending on your machine model 1 2 3 ...

Page 299: ...re that the correct printer is selected The machine name that appears in the Printer menu is normally SCxxxxxx xxxxxx is a sequence of characters that varies depending on the machine model 3 Select print settings Click next to Copies Pages and select the settings that you wish to configure from the pull down menu The corresponding setting screen will appear ...

Page 300: ... SimpleText The menu used to execute printing may vary depending on the software application 2 Make sure that the correct printer is selected The machine name that appears in the Printer menu is normally SCxxxxxx xxxxxx is a sequence of characters that varies depending on your machine model ...

Page 301: ... Select print settings Click next to General and select the settings that you wish to configure from the pull down menu The corresponding setting screen will appear 4 Click the Print button Printing begins ...

Page 302: ...s used for printing Special media such as envelopes can also be placed in the bypass tray For the procedure for loading paper and other media in the bypass tray see LOADING PAPER IN THE BYPASS TRAY in the User s Guide When Enable Detected Paper Size in Bypass Tray disabled by factory default or Enable Selected Paper Type in Bypass Tray enabled by factory default is enabled in the system settings a...

Page 303: ...ing used so check with the administrator of the machine before printing Mac OS X This function cannot be used in Mac OS X v10 1 5 1 Select Print from the application s File menu The menu used to execute printing may vary depending on the software application 2 Display the job handling screen 1 Make sure that the machine s printer name is selected 2 Select Job Handling The machine name that appears...

Page 304: ...nting by invalid users is prohibited in the system settings administrator printing is not permitted when user information is not entered or incorrect information is entered If you are using Mac OS X v10 1 5 the user authentication function of the machine is not available For this reason printing will not be possible if printing by invalid users is prohibited in the system settings administrator Sy...

Page 305: ... your user number 5 to 8 digits in User Number 2 Click the Print button Normally printing is possible without entering your user information In this case the printed pages will be added to the Others count When printing by invalid users is prohibited in the system settings administrator printing is not permitted when user information is not entered or incorrect information is entered System Settin...

Page 306: ...k toner only This is convenient when printing a document that has both color and black and white pages however the printing speed is slower Color All pages are printed in color Both color data and black and white data are printed using Y Yellow M Magenta C Cyan and Bk Black toner Black and White All pages are printed in black and white Color data such as images or materials for a presentation are ...

Page 307: ...x on the Main tab and the Color Mode setting on the Color tab are linked When the Black and White Print checkbox is selected on the Main tab Black and White is also selected on the Color tab Mac OS X 1 Select Color 2 Select the Color Mode that you wish to use Mac OS 9 1 Select Color 2 Select the Color Mode that you wish to use Macintosh 1 2 In Mac OS X v10 1 5 select Color Mode on the Color 1 tab ...

Page 308: ...ed Book or 2 Sided Tablet Paper orientation Print results Vertical Windows Macintosh Windows Macintosh 2 Sided Book Long edged binding Flip on long edge 2 Sided Tablet Short edged binding Flip on short edge Horizontal Windows Macintosh Windows Macintosh 2 Sided Book Short edged binding Flip on short edge 2 Sided Tablet Long edged binding Flip on long edge The pages are printed so that they can be ...

Page 309: ...dged binding or Short edged binding Mac OS 9 1 Select Output Document Style 2 Select Flip on long edge or Flip on short edge Macintosh 1 2 In Mac OS X v10 1 5 select the settings in Duplex In Mac OS X v10 2 8 select the settings in Advanced 1 2 ...

Page 310: ...to print a letter size document on ledger size paper 1 Click the Paper tab 2 Select the size of the print image for example Letter 3 Select Fit To Paper Size 4 Select the actual paper size to be used for printing for example Ledger This function can only be used in Mac OS X v10 4 1 Select Paper Handling 2 Check the size of the print image for example Letter To change the print image size use the P...

Page 311: ... tab 2 Select the number of pages per sheet 3 If you wish to print borderlines click the Border checkbox so that a checkmark appears 4 Select the order of the pages N Up Pages per sheet Print results Left To Right Right To Left Top To Bottom When the print orientation is landscape 2 Up 2 pages per sheet N Up Pages per sheet Right and Down Down and Right Left and Down Down and Left 4 Up 4 pages per...

Page 312: ...der of the pages 4 If you wish to print borderlines select the desired type of borderline Mac OS 9 1 Select Layout 2 Select the number of pages per sheet 3 Select the order of the pages 4 If you wish to print borderlines select the desired type of borderline Macintosh 1 2 3 4 1 2 3 4 ...

Page 313: ...unction a punch module must be installed on the finisher or saddle stitch finisher The number of holes that can be punched and the spacing between the holes varies depending on the installed punch module The maximum number of sheets that can be stapled is 50 30 sheets for A4 R Letter R B4 Foolscap and larger sizes The maximum number of sheets that can be stapled at once includes any covers and or ...

Page 314: ...ppears Mac OS 9 1 Select Output Document Style 2 Select the staple function or the punch function If you are stapling select the stapling pattern from the 1 Sided Staple menu or the 2 Sided Staple menu After a pattern is selected a print image showing the binding edge will appear If you are punching select the binding edge from the Punch menu Windows 3 2 1 Macintosh 1 2 3 In Mac OS X v10 1 5 the b...

Page 315: ...ERS CREATING A PAMPHLET Pamphlet Pamphlet Staple The pamphlet function prints on the front and back of each sheet of paper so that the sheets can be folded and bound to create a pamphlet This is convenient when you wish to compile printed output into a pamphlet When a saddle stitch finisher is installed and saddle stitch printing and the staple function are selected the output is automatically fol...

Page 316: ...her is installed 3 Select Tiled Pamphlet or 2 Up Pamphlet Mac OS 9 1 Select Output Document Style 2 Select Pamphlet Left or Pamphlet Right 3 To staple select 2 Stapling Pattern 7 Pamphlet 2 Stapling Pattern 7 Pamphlet can be selected when a saddle stitch finisher is installed Macintosh 3 1 2 In Mac OS X v10 2 8 select from the 2 Side Printing and Binding Edge menus in Advanced 3 1 2 ...

Page 317: ... the settings on the Main tab 2 Select the Binding Edge 3 Select the Margin Shift Mac OS X 1 Select Printer Features 2 Select the Binding Edge 3 Select the Margin Shift Windows 3 2 1 Macintosh 3 1 2 In Mac OS X v10 1 5 the binding edge cannot be selected If the paper is oriented vertically the binding edge will be the left edge If the paper is oriented horizontally the binding edge will be the bot...

Page 318: ...ge poster To enable precise alignment of the edges of the sheets during attachment borderlines can be printed and overlapping edges can be created overlap function This function can be used when the PCL6 or PS printer driver is used 1 Click the Paper tab 2 Select the Poster Printing checkbox and click the Poster Settings button 3 Select poster settings Select the number of sheets of paper to be us...

Page 319: ...per that can only be loaded in one orientation such as envelopes or paper with punch holes In Mac OS X a portrait image cannot be rotated 180 degrees 1 Select the setting on the Main tab 2 Select the Rotate 180 degrees checkbox Mac OS X This function cannot be used in Mac OS X v10 1 5 1 Select Page Setup from the File menu and click the button 2 Click the OK button ABCD ABCD Windows 1 2 Macintosh ...

Page 320: ...percentage This allows you to enlarge a small image or add margins to the paper by slightly reducing an image When using the PS printer driver Windows you can set the width and length percentages separately to change the proportions of the image XY Zoom 1 Click the Paper tab 2 Select Zoom and click the Settings button The actual paper size to be used for printing can be selected from the pull down...

Page 321: ...42 Mac OS X 1 Select Page Setup from the File menu and enter the ratio 2 Click the OK button Mac OS 9 1 Select Page Setup from the File menu and enter the ratio 2 Click the OK button Macintosh 1 2 2 1 ...

Page 322: ...dvanced tab 2 Select a mirror image setting If you wish to reverse the image horizontally select Horizontal If you wish to reverse the image vertically select Vertical This function can only be used in Mac OS 9 1 Select Page Setup from the File menu and select PostScript Options 2 Select Visual Effects To reverse the image horizontally select Flip Horizontal To reverse the image vertically select ...

Page 323: ...o not have image editing software installed on your computer 1 Click the Color tab 2 Click the Color Adjustment button 3 Adjust the color settings To adjust a setting drag the slide bar or click the or button This function can only be used in Mac OS X v10 3 3 to 10 3 9 and v10 4 1 Select Color 2 Click the Color Adjustment button 3 Select the Color Adjustment checkbox and adjust the color Adjust th...

Page 324: ...tmap images cannot be adjusted This allows you to bring out color text and lines that are faint and difficult to see when printed in grayscale Text To Black can be selected to print all text other than white text in black Vector To Black can be selected to print all vector graphics other than white lines and areas in black 1 Click the Color tab 2 Select the Text To Black checkbox and or the Vector...

Page 325: ... Gray Select the toner color used to print gray areas Print Priority Select whether you wish to give priority to image quality or speed when printing Pure Black Print 2 Black text and vector graphics can be printed using black toner only Black Overprint 2 Prevents whitening of the outline of black text CMYK Simulation 2 The color can be adjusted to simulate printing using the process colors Defaul...

Page 326: ...hen select the desired setting Mac OS 9 1 Select Color Select color management settings from each menu When Color is selected Color Matching or Image Type can be selected 2 Select Color2 Select color management settings from each menu To select Rendering Intent Image Type must be set to Custom If you selected 4Colors from the Neutral Gray menu select Pure Black Print 3 Select Color3 Select color m...

Page 327: ...om the pull down menu You can click the Edit button to edit the font color and select other detailed settings Mac OS X 1 Select Watermarks 2 Click the Watermark checkbox and configure watermark settings Detailed watermark settings can be configured such as selection of the text and editing of the font and color Adjust the size and angle of the text by dragging the slide bar C O N F I D E N T I A L...

Page 328: ...vailable in Windows A bitmap or JPEG image stored on your computer can be printed over the print data The size position and angle of the image can be adjusted This feature can be used to stamp the print data with a frequently used image or an icon of your own creation This function can be used when the PCL6 or PS printer driver is used 1 Click the Watermarks tab 2 Select the image stamp setting Se...

Page 329: ...ck the Create Overlay button and specify the name and folder to be used for the overlay file that you wish to create The file will be created when the settings are completed and printing is started Printing with an overlay file 1 Click the Advanced tab Configure the printer driver settings from the application from which you wish to print using the overlay file 2 Select the overlay file A previous...

Page 330: ...ng this function in a Macintosh environment The front cover can be printed using paper that is different from the other pages This function can be used for example when you want to print only the cover on thick paper 1 Click the Paper tab 2 Select Different Paper and click the Settings button 3 Select paper insertion settings Select the insertion position paper source and printing method from the ...

Page 331: ...om and then select the paper tray or paper type used for the remaining pages in Remaining from Mac OS 9 1 Select General 2 Select cover insertion settings Select the paper tray or paper type for the first page in First page from and then select the paper tray or paper type used for the remaining pages in Remaining from Macintosh 1 2 2 1 ...

Page 332: ...s printed on the sheet of transparency film select the Printed checkbox Select the paper source and type if needed Mac OS X 1 Select Printer Features 2 Select Transparency Inserts 3 Select transparency insert settings To print the same content on the insert as is printed on the sheet of transparency film select Print in Transparency Inserts Select the paper source and type if needed C B A Windows ...

Page 333: ... paper is loaded in tray 1 and colored paper is loaded in tray 2 a print result similar to a carbon copy slip can be obtained with a single selection of the print command As another example if standard paper is loaded in tray 1 and recycled paper is loaded in tray 2 Carbon Copy can simultaneously print one copy for presentation and one copy as a duplicate 1 Click the Paper tab 2 Select Carbon Copy...

Page 334: ...application and then Tab Paper Settings on the Advanced tab of the printer driver properties window can be used to specify how far the text needs to be shifted for tab printing Printing tab text created in the printer driver PCL6 only 1 Click the Paper tab 2 Select Tab Paper Print and click the Settings button 3 Select the tab paper settings The position of the first tab the distance between tabs ...

Page 335: ...ing tab text created in a software application 1 Click the Advanced tab 2 Click the Tab Paper Settings button 3 Select the tab paper settings To shift the image directly enter a number or click the button 1 2 3 ...

Page 336: ...iguration button on the Configuration tab of the printer driver In a Macintosh environment this can be accomplished automatically by clicking the Tandem Settings button 1 Click the Advanced tab 2 Select the Tandem Print checkbox This function can only be used in Mac OS X v10 2 8 v10 3 3 to 10 3 9 and v10 4 1 Select Tandem Print 2 Select the Tandem Print checkbox Example Printing 4 sets of copies 2...

Page 337: ...the first set of copies you can print the remaining sets from the operation panel of the machine This prevents the occurrence of excessive misprints To print files stored on the machine s hard drive see the Document Filing Guide 1 Click the Job Handling tab 2 Select the retention setting Click the Retention checkbox Select the retention method in Retention Settings To enter a password 5 to 8 digit...

Page 338: ...to select the folder Mac OS 9 The document filing function cannot be used 1 Select Job Handling 2 Select the retention setting Select the retention method from the Retention menu If needed enter a password 5 to 8 digit number Macintosh 3 1 2 When Quick File is selected Retention Settings will be set to Hold After Print only When Quick File is selected the password entered in Retention Settings is ...

Page 339: ...e printer driver 5 PRINTING WITHOUT THE PRINTER DRIVER File Type TIFF JPEG PCL PDF Encrypted PDF PS Extension tiff tif jpeg jpg jpe jfif pcl pdf ps Even if the print result is black and white the following types of print jobs will be counted as 4 color Y Yellow M Magenta C Cyan and Bk Black print jobs To be always counted as a black and white job select black and white printing When the data is cr...

Page 340: ...is displayed to the left of keys of folders on the FTP server To display the files and folders in a folder touch the key of the folder A total of 100 keys of files and folders can be displayed Touch the key to move up one folder level When you move down a folder level by touching a folder key the key appears in the top right corner of the screen Touch this key to return to the root folder the top ...

Page 341: ... Touch the Print key Printing begins When the message Job stored appears in the touch panel touch the OK key When you select a PDF file that has a password you must enter the password in the job status screen to begin printing PRINTING AN ENCRYPTED PDF FILE page 66 1 Connect the USB memory device to the machine Consult your dealer for USB memory devices that can be used 2 Access the USB memory dev...

Page 342: ...scending order each time you touch the key 4 Print the selected file 1 Select print conditions If you selected a file PCL or PS in step 3 that includes print settings the settings will be applied 2 Touch the Print key Printing begins after the selected file is transferred When the message Job stored appears in the touch panel touch the OK key To cancel printing To cancel printing while the file is...

Page 343: ...page menu FTP PRINT You can print a file from your computer by simply dragging and dropping the file onto the FTP server of the machine Configuring settings To enable FTP Print click Application Settings and then FTP Print Settings in the Web page menu enable FTP Print in FTP Print Settings from Client PC and configure the port number Administrator rights are required Performing FTP Print Type ftp...

Page 344: ...STAPLENO STAPLELEFT STAPLETWO Punch PUNCH OFF ON Output COLLATE OFF ON 2 sided print DUPLEX OFF TOP LEFT RIGHT Account number ACCOUNTNUMBER Number 5 to 8 digits File type LANGUAGE PCL PCLXL POSTSCRIPT PDF TIFF JPG Paper PAPER Name of available paper LETTER A4 etc Document Filing FILE OFF ON FOLDERNAME 30 characters Quick File QUICKFILE OFF ON Output tray OUTTRAY CENTER RIGHT FINISHER Black white p...

Page 345: ...ter the password 32 characters or less and touch the OK key The print job is released and moved to the Job Queue When both a master password and a user password which is used to open the file have been set enter the master password To print an encrypted PDF file using the printer driver enter the password when opening the file on your computer Printing is not possible if you do not know the passwo...

Page 346: ...his key to change modes The selected mode will be highlighted 3 Touch the key of the print job to which you want to give priority 4 Touch the Priority key The job being printed stops and the job selected in 3 is printed To check print information on the selected job touch the Detail key JOB STATUS Computer01 Computer02 0312345678 Copy 020 001 020 000 002 000 002 000 Printing Waiting Waiting Waitin...

Page 347: ...es key The selected job key is deleted and printing is canceled It is also possible to cancel printing with the STOP key on the operation panel When the STOP key is pressed a message will appear asking you if you want to cancel the job If you do not want to cancel the selected print job Touch the No key in step 5 JOB STATUS Computer01 Computer02 0312345678 Copy 020 001 020 000 002 000 002 000 Prin...

Page 348: ... of the job for which Paper Empty appeared 2 Touch the Detail key 3 Touch the Paper Select key 4 Touch the key of the tray that has the paper you wish to use Printing begins If you changed to a different paper size printing may not take place correctly for example part of the text or image may run off the paper JOB STATUS Computer01 020 001 Paper Empty Priority Spool Job Queue Complete Detail Stop...

Page 349: ...Yes Yes Fit To Page Yes Yes Yes No Yes 4 Binding Edge Selectable Selectable Selectable No Yes 5 Black and White Print Yes Yes Yes Yes Yes Staple 6 Yes Yes Yes Yes Yes Punch 6 Yes Yes Yes Yes Yes Paper Paper Size Yes Yes Yes Yes Yes Custom Paper 1 size 1 size 1 size Yes 2 Yes 5 Paper Selection Yes Yes Yes Yes Yes Output tray Yes Yes Yes Yes Yes Convenient printer functions Pamphlet Pamphlet Staple ...

Page 350: ...ue Type and Type1 can be selected in some versions of LaserWriter Special functions Different Paper Yes Yes Yes No Yes 10 Transparency Inserts Yes Yes Yes Yes Yes Carbon Copy Yes Yes Yes No No Tab Printing Yes Yes Yes No No Tandem Print Yes Yes Yes No Yes 5 11 Retention Yes Yes Yes No Yes 5 Document Filing Yes Yes Yes No Yes 5 11 Color mode adjusting function Color Adjustment Yes Yes Yes No Yes 5 ...

Page 351: ...MX7000 US PRT Z2 Printer Guide MX 5500N MX 6200N MX 7000N MODEL ...

Page 352: ...Copier Guide MX 5500N MX 6200N MX 7000N MODEL ...

Page 353: ...TPUT 36 OUTPUT MODES 38 MAKING COPIES USING THE BYPASS TRAY 41 3 SPECIAL MODES SPECIAL MODES 44 ADDING MARGINS Margin Shift 47 ERASING PERIPHERAL SHADOWS Erase 49 COPYING EACH FACING PAGE OF A BOUND DOCUMENT Dual Page Copy 51 MAKING COPIES IN PAMPHLET FORMAT Pamphlet Copy 53 COPYING A LARGE NUMBER OF ORIGINALS AT ONCE Job Build 56 USING TWO MACHINES TO MAKE A LARGE NUMBER OF COPIES Tandem Copy 58 ...

Page 354: ...ss Background 120 ADJUSTING THE COLOR Color Balance 122 ADJUSTING THE BRIGHTNESS OF A COPY Brightness 124 ADJUSTING THE INTENSITY OF A COPY Intensity 125 CHECKING COPIES BEFORE PRINTING Proof Copy 126 COPYING ORIGINALS OF DIFFERENT SIZES Mixed Size Original 129 COPYING THIN ORIGINALS Slow Scan Mode 131 4 CONVENIENT COPY FUNCTIONS INTERRUPTING A COPY RUN Interrupt copy 133 JOB STATUS SCREEN 135 JOB...

Page 355: ...ge that occurs due to use of the product Warning Reproduction adaptation or translation of the contents of the manual without prior written permission is prohibited except as allowed under copyright laws All information in this manual is subject to change without notice Illustrations and the operation panel and touch panel shown in this manual The peripheral devices are generally optional however ...

Page 356: ...his manual provides information such as basic operation procedures how to load paper and machine maintenance Copier Guide this manual This manual provides detailed explanations of the procedures for using the copy function Printer Guide This manual provides detailed explanations of the procedures for using the printer function Facsimile Guide This manual provides detailed explanations of the proce...

Page 357: ...ANGING THE EXPOSURE AND ORIGINAL IMAGE TYPE page 26 5 Copy Ratio key This shows the current copy ratio Touch this key to adjust the copy ratio REDUCTION ENLARGEMENT ZOOM page 28 6 Original key Touch this key to enter the original size manually When an original is placed the detected original size is displayed If the original size is set manually the set size appears ORIGINAL SIZES page 32 7 Paper ...

Page 358: ...PYING page 19 13 Output key Touch this to select an output function such as sort group offset staple sort saddle stitch or punch OUTPUT page 36 14 Customized keys The keys that appear here can be changed to show settings or functions that you prefer The following keys appear by factory default Customizing displayed keys page 8 File key Quick File key Touch one of these keys to use the File functio...

Page 359: ...ey System Settings Administrator Customize Key Setting Registration is performed in System Settings Operation Settings Customize Key Setting in the Web page menu Color Mode Special Modes Plain 2 Sided Copy Output Copy Ratio 100 11x17 3 1 2 8 x11 8 x11 Original Paper Select Auto 8 x11 Plain Auto 8 x11 Full Color Exposure Auto 8 x14 4 8 x11 Erase Margin Shift Brightness These 3 keys can be changed a...

Page 360: ...the original is placed Basic copy settings Select the basic copy settings The main settings are as follows Color mode COPY COLOR MODES page 24 Exposure and original type CHANGING THE EXPOSURE AND ORIGINAL IMAGE TYPE page 26 Copy ratio REDUCTION ENLARGEMENT ZOOM page 28 Original size ORIGINAL SIZES page 32 Paper Settings PAPER TRAYS page 14 2 sided copy settings Select settings as needed for 2 side...

Page 361: ...tion page 39 Punch function Punch function page 40 Special mode settings Select special modes such as Margin Shift and Erase 3 SPECIAL MODES page 44 Number of copies sets setting Set the number of copies number of sets OK Output Sort Right Tray Offset Offset Tray Staple Sort Group Saddle Stitch Punch Special Modes 1 2 Card Shot Multi Shot OK Dual Page Copy Tandem Copy Tab Copy Transparency Inserts...

Page 362: ...ing function select copy settings and then touch the File key or the Quick File key For more information on the document filing function see the Document Filing Guide To cancel all settings press the CLEAR ALL key When the CLEAR ALL key is pressed all settings selected to that point are cleared and you will return to the base screen To stop scanning of the original and copying press the STOP key W...

Page 363: ...h 2 11 x 17 8 1 2 x 13 216 mm x 330 mm 8 1 2 x 11 8 1 2 x 11 R 5 1 2 x 8 1 2 11 x 17 8 1 2 x 13 216 mm x 330 mm 8 1 2 x 11 8 1 2 x 11 R 5 1 2 x 8 1 2 A4 A3 AB 1 A3 A4 A4R A5 B4 B5 B5R A3 A4 A4R A5 B4 B5 B5R 8 1 2 x 11 8 1 2 x 14 11 x 17 AB 2 A3 A4 A4R A5 B5 B5R 216 mm x 330 mm 8 1 2 x 13 A3 A4 A4R A5 B4 B5 B5R 8 1 2 x 11 11 x 17 216 mm x 330 mm 8 1 2 x 13 AB 3 A4 A4R A5 B4 8K 16K 16KR A3 A4 A4R A5...

Page 364: ...of the original and paper are different the original image will be automatically rotated 90 degrees to match the paper When an image is rotated a message is displayed Example This function operates in both auto paper selection mode and auto image mode Rotation can be disabled using Rotation Copy Setting in the System Settings Administrator abc a b c Document glass Document feeder tray Place the or...

Page 365: ...other tray that has the same size and type of paper that tray will be automatically selected and the copy job will continue To return to automatic paper tray selection after selecting a tray manually press the CLEAR ALL key System Settings Administrator Paper Tray Use this setting to change the tray that is selected by default Color Mode Special Modes Plain 2 Sided Copy Output File Quick File Copy...

Page 366: ...eeder tray The stack of originals must not be higher than the indicator line on the tray 2 Check the paper to be used and the color mode Make sure that the desired paper tray and color mode are selected To change the paper tray touch the Paper Select key PAPER TRAYS page 14 To change the color mode touch the Color Mode key COPY COLOR MODES page 24 Depending on the size of the placed original there...

Page 367: ...an incorrect number of copies is set Press the CLEAR key and then enter the correct number 4 Press the COLOR START key or the BLACK WHITE START key Even if a color mode is selected copying will take place in black and white if the BLACK WHITE START key is pressed To cancel scanning of the original and copying Press the STOP key 7 Plain 8 x11 Special Modes 2 Sided Copy or ...

Page 368: ...nt feeder with an object underneath may damage the original size detector plate and prevent correct detection of the document size 2 Check the paper to be used and the color mode Make sure that the desired paper tray and color mode are selected To change the paper tray touch the Paper Select key PAPER TRAYS page 14 To change the color mode touch the Color Mode key COPY COLOR MODES page 24 Dependin...

Page 369: ...e been scanned In this case go to the next step Even if a color mode is selected copying will take place in black and white if the BLACK WHITE START key is pressed 5 Remove the original and place the next original and then press the COLOR START key or the BLACK WHITE START key Repeat this step until all originals have been scanned For the second original and following originals use the same START ...

Page 370: ...elect the 2 sided copy mode 1 Touch the key of the desired mode Automatic 2 sided copying of 1 sided originals Automatic 2 sided copying of 2 sided originals 1 sided copying of 2 sided originals 2 Touch the OK key To make 2 sided copies of a 1 sided portrait original placed horizontally or to invert the reverse side with respect to the front side when copying a 2 sided original touch the Binding C...

Page 371: ...making a single copy the copy can be made with the copy number display showing 0 If an incorrect number of copies is set Press the CLEAR key and then enter the correct number 6 Press the COLOR START key or the BLACK WHITE START key To cancel scanning of the original and copying Press the STOP key Originals Binding Change is used Binding Change is not used The reverse side is upside down The revers...

Page 372: ...o not place any objects under the original size detector Closing the automatic document feeder with an object underneath may damage the original size detector plate and prevent correct detection of the document size 2 Touch the 2 Sided Copy key Originals Copies Original size detector 8 1 2 x 11 R A4R B5R 8 1 2 x 14 B4 11 x 17 A3 8 1 2 x 11 A4 5 1 2 x 8 1 2 A5 B5 mark Document glass scale Document ...

Page 373: ...re the same size of paper as the original is not selected automatically In this event change the paper size manually 5 Set the number of copies number of sets with the numeric keys Up to 999 copies sets can be set A single copy can be made even if 0 appears for the number of copies If an incorrect number of copies is set Press the CLEAR key and then enter the correct number 6 Press the COLOR START...

Page 374: ... scanned For the second original and following originals use the same START key as you did for the first original 8 Touch the Read End key To cancel scanning of the original and copying Press the STOP key System Settings Administrator 2 Sided Copy The default 2 sided copy mode can be changed or Read End Place next original Press Start When finished press Read End ...

Page 375: ...in full color Auto The machine automatically detects whether each original is color or black white and switches the mode appropriately full color for a color original or black white for a black white original Single Color The original is copied in the selected color only All colors in the original are changed to the selected color which can be selected from red green blue cyan magenta or yellow 2 ...

Page 376: ... WHITE START key as appropriate to manually switch between color and black white Copying takes place in black white when the BLACK WHITE START key is pressed regardless of the color mode setting System Settings Administrator Color Mode This is used to change the default color mode setting System Settings Administrator Detect Standard in Auto Color Mode When the color mode is set to auto the discri...

Page 377: ... type select keys Color Mode Special Modes Plain 2 Sided Copy Output File Quick File Copy Ratio 100 11x17 3 1 2 8 x11 8 x11 Original Paper Select Auto 8 x11 Plain Auto 8 x11 Full Color Exposure Auto 8 x14 4 8 x11 Exposure OK Manual Original Image Type 1 3 5 Text Prtd Photo Photo Text Photo Map Text Printed Photo Light Original Auto Mode Description Text Text Prtd Photo Printed photo Text Photo Map...

Page 378: ...lected the following functions cannot be used Copy of Copy Auto and Light Original cannot be selected for the original image type Intensity in the special modes 3 Touch the OK key If Auto is selected but the darkness or lightness of the image does not seem quite right If the image seems too light or too dark when Auto is selected the exposure level can be adjusted using Copy Exposure Adjustment in...

Page 379: ...iginal from to is displayed change the orientation of the original as indicated in the message For a non standard size original the size must be entered in order to use Auto Image To cancel automatic ratio selection Touch the Auto Image key so that it is no longer highlighted To return the ratio to 100 To return the ratio setting to 100 touch the Copy Ratio key to display the ratio menu and then t...

Page 380: ...ys marked A can be set to show any ratio using Add or Change Extra Preset Ratios in the system settings administrator To quickly select a ratio touch a reduction or enlargement key to select a ratio close to the desired ratio and then use the zoom keys for fine adjustment The zoom keys can be used to select any ratio from 25 to 400 in increments of 1 Touch the key to increase the ratio or the key ...

Page 381: ... to display the ratio menu and then touch the 100 key System Settings Administrator Add or Change Extra Preset Ratios Two enlargement preset ratios 101 to 400 and two reduction preset ratios 25 to 99 can be added An added preset ratio can also be changed Copy Ratio OK Auto Image XY Zoom 121 129 64 77 100 Zoom 75 11x17 11x17 8 x11 8 x14 8 x11 8 x14 8 x11 5 x8 8 x11 8 x14 5 x8 8 x11 11x17 11x17 1 2 ...

Page 382: ...l not be highlighted B The zoom keys can be touched to set the ratio from 25 to 400 in increments of 1 3 Touch the Y key and set the Y vertical ratio in the same way as the X key 4 Touch the OK key After touching the OK key make sure that a paper size suitable for the ratio is selected To quickly select a ratio touch a preset ratio key A to select a ratio close to the desired ratio and then use th...

Page 383: ...hen the OK key Specifying an AB original size Touch the AB Inch key touch the appropriate original size key and then touch the OK key Specifying a non standard original size 1 Touch the Size Input key 5 x8 5 x8 R 8 x11 8 x14 8 x13 216x330 8 x11R 11x17 Custom Size Original OK Size Input Inch Auto Manual AB Manual 2 1 Original OK A5 A5R B5 Size Input A4R A4 B5R B4 A3 Custom Size Inch Auto Manual AB ...

Page 384: ... 140 mm to 432 mm can be entered If the horizontal dimension of the original is less than 5 1 2 140 mm use the document glass 2 Enter the Y vertical dimension of the original Touch the Y key and enter the Y vertical dimension of the original with the keys When the document glass is used a number from 2 1 2 to 11 5 8 64 mm to 297 mm can be entered When the automatic document feeder is used a number...

Page 385: ... of the original With the X key highlighted enter the X horizontal dimension of the original with the keys A dimension from 2 1 2 to 17 64 mm to 432 mm can be entered 2 Enter the Y vertical dimension of the original Touch the Y key and enter the Y vertical dimension of the original with the keys A dimension from 2 1 2 to 11 5 8 64 mm to 297 mm can be entered 3 Touch the OK key The stored original ...

Page 386: ...ize key 2 Retrieve the desired stored original size 1 Touch the Recall tab 2 Touch the key of the original size that you wish to retrieve 3 Touch the OK key To cancel the operation Press the CLEAR ALL key 5 x8 5 x8 R 8 x11 8 x14 8 x13 216x330 8 x11R 11x17 Custom Size Original OK Size Input Inch AB 8 x14 Auto Manual X15 Y 8 Custom Size Original OK OK Recall Store Delete 3 1 2 ...

Page 387: ...age 38 4 Staple Sort key This is used to sort output into sets staple each set and deliver the sets to the tray Note that the sets will not be offset in the output tray When this function is selected three keys will appear for selecting the staple position Staple sort function Saddle stitch function page 39 5 Group key This is used to group copies by page Group mode page 38 6 Output display An ico...

Page 388: ...at peripheral devices are installed In addition it may not be possible to select some keys depending what peripheral devices are installed If your screen is different from the above screen see the screens that follow Example The screen when a finisher or saddle stitch finisher is not installed OK Output Sort Right Tray Offset Tray Group ...

Page 389: ...g is full copying of a large number of originals using the sort function will be impeded Delete unneeded files from the Quick File Folder Sort Output Originals Output Set the number of copies 5 Touch the Output key Touch the Sort key Press the COLOR START key or the BLACK WHITE START key The group function is automatically selected when an original is placed on the document glass Group Output Orig...

Page 390: ...tically oriented paper Horizontally oriented paper 1 staple at top left corner Applicable paper sizes 8 1 2 x 11 A4 B5 16K Number of sheets that can be stapled Max 50 sheets Applicable paper sizes 11 x 17 8 1 2 x 14 8 1 2 x 13 8 1 2 x 11 R A3 B4 A4R 8K Number of sheets that can be stapled Max 30 sheets 1 staple at bottom left corner 2 staples at left edge Saddle stitch only with saddle stitch fini...

Page 391: ...h functions When using the staple sort function or the punch function the original must be placed as shown below to enable stapling or punching in the desired position on the paper The saddle stitch and hole punch functions cannot be used together Tab paper can be punched manually using the inserter For more information see INSERTER in the User s Guide Staple sort Punch Document feeder tray Docume...

Page 392: ... face down However if the paper type is Letter Head or Pre Printed load the paper with the print side face up If Disabling of Duplex is enabled in the system settings administrator load the paper in the normal way face up in trays 1 to 5 face down in the bypass tray When loading paper larger than 8 1 2 x 11 R or A4R be sure to pull out the bypass tray extension Pull the bypass tray extension all t...

Page 393: ...ne of the inch or AB sizes When the Custom Size key is touched the paper size entry screen appears Touch the X key and enter the horizontal dimension of the paper with the keys and then touch the Y key and enter the vertical dimension When finished touch the OK key To use a paper size used in China touch 8K 16K or 16KR 2 8 x11 8 x11 3 11x17 4 8 x14 1 8 x11 Paper Select OK Plain Plain Plain Plain P...

Page 394: ...When using sort mode change originals and press the START key Repeat until all pages have been scanned and then press the Read End key For the second original and following originals use the same START key as you did for the first original To cancel scanning of the original and copying Press the STOP key When the inserter is installed the Extra size paper loaded in the bypass tray will be delivere...

Page 395: ...page 56 6 Tandem Copy key USING TWO MACHINES TO MAKE A LARGE NUMBER OF COPIES Tandem Copy page 58 7 Covers Inserts key USING A DIFFERENT PAPER TYPE FOR COVERS Covers Inserts page 61 8 Transparency Inserts key ADDING INSERTS WHEN COPYING ON TRANSPARENCY FILM Transparency Inserts page 72 9 Multi Shot key COPYING MULTIPLE ORIGINALS ONTO ONE SHEET Multi Shot page 74 10 Book Copy key COPYING A PAMPHLET...

Page 396: ... File see the Document Filing Guide 6 Proof Copy key CHECKING COPIES BEFORE PRINTING Proof Copy page 126 7 Mixed Size Original key COPYING ORIGINALS OF DIFFERENT SIZES Mixed Size Original page 129 8 Slow Scan Mode key COPYING THIN ORIGINALS Slow Scan Mode page 131 Special Modes 2 2 OK Image Edit File Proof Copy Color Adjustments Slow Scan Mode Mixed Size Original Stamp Quick File 1 2 3 4 5 6 7 8 S...

Page 397: ...ings and return to the special modes menu screen Touch this key when you wish to continue selecting other special mode settings C During selection of special mode settings this key returns you to the special modes menu screen without saving the settings When settings have been completed this cancels the settings and returns you to the special modes menu screen Special Modes OK 1 2 Margin Shift Rig...

Page 398: ...ring holes so the image is not cut off 1 1 1 Place the original Place the original face up in the document feeder tray or face down on the document glass 2 Select the special modes 1 Touch the Special Modes key 2 Touch the Margin Shift key Special modes menu 1st screen page 44 3 Set the margin shift 1 Touch the margin shift position Select one of the three positions 2 Set the amount of the margin ...

Page 399: ... then touch the Read End key For the second original and following originals use the same START key as you did for the first original To cancel scanning of the original and copying Press the STOP key Rotation copy cannot be used in combination with margin shift To cancel the margin shift setting Touch the Cancel key in the screen of step 3 System Settings Administrator Initial Margin Shift Setting...

Page 400: ...face up in the document feeder tray or face down on the document glass 2 Select the special modes 1 Touch the Special Modes key 2 Touch the Erase key Special modes menu 1st screen page 44 3 Select the erase settings 1 Touch the desired erase mode Select one of the three positions 2 Set the erasure width with 0 to 1 0 mm to 20 mm can be entered 3 Touch the OK key You will return to the base screen ...

Page 401: ...use the same START key as you did for the first original To cancel scanning of the original and copying Press the STOP key If a ratio setting is used in combination with an erase setting the erase width will change according to the selected ratio For example if the erase width setting is 1 20 mm and the image is reduced to 50 the erase width will be 1 2 10 mm To cancel the erase setting Touch the ...

Page 402: ...nt glass Align the center of the original with the appropriate size mark 2 Select 8 1 2 x 11 A4 size paper Select the paper as explained in PAPER TRAYS page 14 5 6 5 6 Book or bound document The facing pages are copied onto 2 separate pages 11 x 17 A3 Size mark The page on this side is copied first Centerline of A3 original Centerline of 11 x 17 original Centerline of original Color Mode Special M...

Page 403: ...wing originals use the same START key as you did for the first original To cancel scanning of the original and copying Press the STOP key When using dual page copy the original must be placed on the document glass To erase shadows caused by the binding of a book or other bound document use the erase function However note that Center Erase and Edge Center Erase cannot be used To cancel dual page co...

Page 404: ...Pamphlet copy using 8 original pages 1 Place the original Place the original face up in the document feeder tray or face down on the document glass If the originals are 2 sided place them in the document feeder tray 2 Select the special modes 1 Touch the Special Modes key 2 Touch the Pamphlet Copy key Special modes menu 1st screen page 44 7 2 2 3 4 5 6 7 5 3 7 5 4 Originals 7 2 7 5 3 5 4 7 2 7 5 3...

Page 405: ... for the cover touch the Paper Tray key When the Paper Tray key is touched a tray selection screen appears Select the paper tray for the cover in the tray selection screen and touch the OK key 3 Touch the OK key If the cover will be copied on label sheets transparency film and tab paper cannot be used When the cover paper is fed from the inserter the cover cannot be copied on To cancel cover setti...

Page 406: ...ill be automatically produced at the end if the number of original pages is not a multiple of four When a saddle stitch finisher is installed the saddle stitch function can be used When pamphlet copy is used in combination with the saddle stitch function and the number of originals is greater than the number of sheets that can be stapled a message will appear showing the Cancel key the Continue ke...

Page 407: ...s more than the number of paper that can be loaded and then scan from the set with the first page The settings that you select for the first set can be used for all remaining sets Sorting the copies of a large number of originals into 2 sets 1 Insert the originals face up in the document feeder tray Insert the originals all the way into the document feeder tray Multiple originals can be placed in ...

Page 408: ...llowing sets use the same START key as you did for the first set To cancel scanning Press the STOP key All scanned data will be cleared 5 Touch the Read End key To cancel copying Press the STOP key If the Quick File Folder of document filing mode is full copying in job build mode will be impeded Delete unneeded files from the Quick File Folder To cancel job build mode Touch the Job Build key in th...

Page 409: ...system settings in the master machine the IP address of the slave machine is required For the port number it is best to use the initial setting 50001 Unless you experience difficulty with this setting do not change the port number The tandem settings should be configured by your network administrator If the master machine and slave machine will switch roles configure the IP address of the master m...

Page 410: ...and press the START key Repeat until all pages have been scanned and then touch the Read End key For the second original and following originals use the same START key as you did for the first original The following screen appears when the START key is pressed After the message appears tandem copying begins If tandem copying is not possible the following screen appears To have the master machine m...

Page 411: ...hine that still has paper continues the job When paper is added to the machine that ran out the job resumes When user authentication is enabled User authentication is enabled in the master machine tandem copying is possible User authentication is enabled in the slave machine but not in the master machine tandem copying is not possible If tandem copying is performed without setting the number of co...

Page 412: ...place the originals in the document feeder tray select 1 sided or 2 sided copying and select the number of copies and any other desired copy settings When these settings have been completed perform the procedure to select covers inserts The originals must be scanned using the automatic document feeder The document glass cannot be used For covers only one sheet can be inserted for the front cover a...

Page 413: ...ray Insert the originals all the way into the document feeder tray Multiple originals can be placed in the document feeder tray The stack of originals must not be higher than the indicator line on the tray The document glass cannot be used 2 Select the special modes 1 Touch the Special Modes key 2 Touch the Covers Inserts key Special modes menu 1st screen page 44 3 Touch the Front Cover key 5 4 2 ...

Page 414: ...r will be copied on label sheets transparency film and tab paper cannot be used If not copied on tab paper can be inserted When the cover paper is fed from the inserter the cover cannot be copied on To cancel cover settings Touch the Cancel key 5 If you wish to insert a back cover touch the Back Cover key The screen of step 4 appears The procedures are the same as for the front cover Follow the pr...

Page 415: ...g of the originals in the document feeder tray begins To cancel scanning and copying Press the STOP key This function cannot be used in combination with the saddle stitch function The document glass cannot be used Cover settings cannot be selected if insertion of covers and inserts is disabled in the system settings administrator To cancel cover sheet insertion Touch the Cancel key in the screen o...

Page 416: ...ginals all the way into the document feeder tray Multiple originals can be placed in the document feeder tray The stack of originals must not be higher than the indicator line on the tray The document glass cannot be used 2 Select the special modes 1 Touch the Special Modes key 2 Touch the Covers Inserts key Special modes menu 1st screen page 44 3 Touch the Insertion Type A key 6 5 4 2 3 4 5 6 1 3...

Page 417: ... be copied on label sheets transparency film and tab paper cannot be used If not copied on tab paper can be inserted When the insert paper is fed from the inserter the insert cannot be copied on 5 If you wish to insert a different type of insert sheet touch the Insertion Type B key The screen of step 4 appears Settings are selected in the same way as for insert type A Follow the procedures in step...

Page 418: ...sed to return the setting of the selected item to the default value If you make a mistake press the CLEAR key and then enter the correct number 3 Touch the Enter key C This shows the total number of inserts Up to 100 insert sheets can be inserted To insert multiple inserts touch the Enter key after entering each insertion page number insertion position with the numeric keys 4 To insert another ins...

Page 419: ...the copies Up to 100 insert sheets can be added Note that two insert sheets cannot be inserted between the same two pages When performing 2 sided copying of 2 sided originals an insert cannot be added between the front and reverse sides of an original page This function cannot be used in combination with the saddle stitch function Cover insert settings cannot be selected if insertion of covers and...

Page 420: ...h the Special Modes key 2 Touch the Covers Inserts key Special modes menu 1st screen page 44 2 Touch the Page Layout key 12 11 10 9 8 7 6 5 4 3 2 1 12 11 10 9 8 7 6 5 4 3 2 1 4th page insert A 7th page insert B 9th page insert B 12th page insert A 5th page insert A 7th page insert B 9th page insert B 12th page insert A Special Modes OK Cancel OK Front Cover Back Cover Insertion Type B Insertion Ty...

Page 421: ...Type B key and go to step 5 To cancel touch the Cancel key Icons Copy on front side only Copy on reverse side only 2 sided copy Do not copy For inserts the insertion page also appears represents a page number Copy only on front side at page 2 sided copy at page Insert without copying at page 4 Change the front back cover settings The settings are changed in the same way as they are initially confi...

Page 422: ... settings touch the OK key and return to step 3 6 Touch the OK key You will return to the base screen of copy mode Covers Inserts Insertion Modify OK Insertion Type B Insertion Type A 5 Insertion Total 4 8 x11 Plain Tray 2 Bypass Tray 8 x11 Plain Enter Insertion Page Special Modes OK Cancel OK Front Cover Back Cover Insertion Type B Insertion Type A Insertion Settings Tray Settings Inserts Setting...

Page 423: ...of the film should be At the front and left if the film is oriented horizontally At the back and left if the film is oriented vertically After loading the transparency film configure the bypass tray settings as explained in MAKING COPIES USING THE BYPASS TRAY page 41 If you are using tray 3 see Loading transparency film in the User s Guide After loading transparency film in tray 3 select tray 3 as...

Page 424: ...rn to the base screen of copy mode Select insert paper that is the same size as the transparency film 5 Press the COLOR START key or the BLACK WHITE START key Copying will begin To cancel scanning and copying Press the STOP key The number of copies cannot be selected in this mode When performing 2 sided copying only 2 sided to 1 sided mode can be used To cancel the transparency inserts setting Tou...

Page 425: ...ges onto one sheet This function is convenient when you wish to present multiple pages in a compact format or show a view of all pages in a document 2in1 copying 4in1 copying B A A B D C B A A B C D 1 Place the original Place the original face up in the document feeder tray or face down on the document glass 2 Select the special modes 1 Touch the Special Modes key 2 Touch the Multi Shot key Specia...

Page 426: ...at until all pages have been scanned and then touch the Read End key For the second original and following originals use the same START key as you did for the first original To cancel scanning and copying Press the STOP key When using the multi shot function the appropriate copy ratio will be automatically set based on the original size paper size and the number of originals to be copied onto one ...

Page 427: ... is convenient for arranging copies into an attractive booklet or pamphlet 1 Select the special modes 1 Touch the Special Modes key 2 Touch the Book Copy key Special modes menu 1st screen page 44 C 3 B 2 A 1 D 4 A 1 B 2 C 3 D 4 3 1 2nd page Back cover Originals Cover Inside of cover 3rd page 1st page 4th page Inside of back cover Place the original The copies are in the same layout as the original...

Page 428: ...size plain paper is loaded in the bypass tray To change the paper tray for the cover touch the Paper Tray key When the Paper Tray key is touched a tray selection screen appears Select the desired paper tray in the tray selection screen and touch the OK key 3 Touch the OK key If the cover will be copied on label sheets transparency film and tab paper cannot be used When the cover paper is fed from ...

Page 429: ...er Opened inside of front cover and 1st page Opened 2nd and 3rd page Opened last page and inside of back cover To cancel scanning Press the STOP key 7 Place the next pair of opened pages and press the COLOR START key or the BLACK WHITE START key Repeat this step until all original pages have been scanned For the second original and following originals use the same START key as you did for the firs...

Page 430: ... is not a multiple of four If a saddle stitch finisher is installed the book copy function can be used in combination with the saddle stitch function When book copy is selected 2 sided copying is automatically selected When settings are selected that prevent 2 sided copying the book copy function cannot be used To cancel book copy Touch the Cancel key in the screen of step 2 Read End Place next or...

Page 431: ...ALS AND THE TAB PAPER Tab copying with a left binding Originals Placing the originals Loading tab paper Document feeder tray Insert the originals so that the side with no tab text enters first Load the tab paper so that the tab on the first sheet is toward you Document glass Place so that the side with the tab text is on the left GHI DEF ABC GHI DEF ABC ABC Prepare originals that match the tab pos...

Page 432: ...ce the original Place the original face up in the document feeder tray or face down on the document glass 2 Select the special modes 1 Touch the Special Modes key 2 Touch the Tab Copy key Special modes menu 1st screen page 44 3 Set the tab width 1 Set the image shift width tab width with the keys 0 to 5 8 0 mm to 20 mm can be entered 2 Touch the OK key You will return to the base screen of copy mo...

Page 433: ...mm 5 Press the COLOR START key or the BLACK WHITE START key Copying will begin If you are using the document glass to copy multiple original pages copying will take place as you scan each original If you have selected sort mode change originals and press the START key Repeat until all pages have been scanned and then touch the Read End key For the second original and following originals use the sa...

Page 434: ...the paper as explained in PAPER TRAYS page 14 2 Place the original face down on the document glass 3 Select the special modes 1 Touch the Special Modes key 2 Touch the Card Shot key Special modes menu 1st screen page 44 Front Back Originals Copies Example of an 8 1 2 x 11 A4 size portrait copy Example of an 8 1 2 x 11 A4 size landscape copy Color Mode Special Modes Plain 2 Sided Copy Output File Q...

Page 435: ...ill return to the base screen of copy mode Make sure that the entered dimensions appear in the Original key 5 Press the COLOR START key or the BLACK WHITE START key to scan the front side of the card To cancel scanning Press the STOP key 6 Turn the card over and press the COLOR START key or the BLACK WHITE START key to scan the reverse side of the card Use the same START key that you used for the ...

Page 436: ...nction To cancel card shot Touch the Cancel key in the screen of step 4 System Settings Administrator Card Shot Settings This is used to set the values to which the size returns when the Size Reset key is pressed 1 to 8 1 2 25 mm to 210 mm can be entered for both the horizontal and vertical dimensions The factory default settings are 3 3 8 86 mm for X the width and 2 1 8 54 mm for Y the height ...

Page 437: ...overlaps the stamp content of another position priority will be given in the following order right side left side center Content that is hidden due to overlapping will not be printed Text will be printed at the preset size regardless of the copy ratio or paper size setting Text will be printed at the preset exposure regardless of the exposure setting Depending on the size of the paper some printed...

Page 438: ...s follows depending on the state of the settings The above key is the top left key The appearance of each key varies depending on the position of the key Date and Page Numbering cannot be selected in multiple positions If the Date key or Page Numbering key is touched when Date or Page Numbering has already been selected for a position a message will appear asking you if you wish to move that item ...

Page 439: ...ect stamp settings for covers inserts If you do not want to print the stamp items on covers inserts touch the checkbox to remove the checkmark 3 Touch the OK key You will return to the base screen of copy mode To edit a stamp position or delete a stamp item touch the Layout key CHECKING THE STAMP LAYOUT Layout page 102 When copying on covers inserts is not selected printing will not take place eve...

Page 440: ... touch the Read End key For the second original and following originals use the same START key as you did for the first original If you selected printing in color press the COLOR START key Even if a color is selected pressing the BLACK WHITE START key will print the stamp items in black and white If a color print setting is selected the copy will be counted as a full color copy even if it is black...

Page 441: ...r 3 Touch the Print Color key and select the print color Touch the desired color and touch the OK key If you selected a color other than Bk Black press the COLOR START key Pressing the BLACK WHITE START key will print the date in black and white If the date is printed in color on a black and white copy the copy will be included in the full color count APR 01 2006 Cancel Print Color Bk Black OK Dat...

Page 442: ...ted on and touch the OK key Select printing on the first page only or printing on all pages After touching the OK key continue from step 5 of GENERAL PROCEDURE FOR USING STAMP page 87 to complete the copy procedure To cancel the date print setting Touch the Cancel key in the screen of step 2 Cancel Print Color Bk Black OK Date Change MM DD YYYY DD MM YYYY APR 01 2006 All Pages First Page Stamp Dat...

Page 443: ...p background Seven colors can be selected for the stamp color Two stamp sizes can be selected CONFIDENTIAL PRIORITY PRELIMINARY FINAL FOR YOUR INFO DO NOT COPY IMPORTANT COPY URGENT DRAFT TOP SECRET PLEASE REPLY 1 Touch the Stamp key in the stamp selection screen See steps 1 to 4 of GENERAL PROCEDURE FOR USING STAMP page 87 2 Touch the key of the stamp that you wish to use CONFIDENTIAL Cancel OK P...

Page 444: ...s After touching the OK key continue from step 5 of GENERAL PROCEDURE FOR USING STAMP page 87 to complete the copy procedure The stamp text cannot be edited To cancel a stamp setting Touch the Cancel key in the screen of step 2 Cancel OK PRIORITY CONFIDENTIAL DO NOT COPY FOR YOUR INFO DRAFT URGENT FINAL PRELIMINARY COPY IMPORTANT PLEASE REPLY TOP SECRET Print Color Bk 2 1 3 Larger Smaller All Page...

Page 445: ...ch the OK key The CLEAR key can be pressed to return the setting of the selected item to the default value If you make a mistake press the CLEAR key and then enter the correct number When 2 sided copying is performed the total pages is the total number of sides of the paper If the final page is blank it is not counted However if a back cover will be added and the Count Back Cover checkbox is selec...

Page 446: ...eans that page numbers are automatically printed through the last page based on the First Number and Printing Start from Page settings If the Last Number is set to a number smaller than the Total Pages page numbers are not printed on pages after the page set as the Last Number Printing Starts from Page is used to set the page number from which you want to begin printing page numbers For example if...

Page 447: ...ded copies and the inserted sheets are 2 sided copies each body sheet is counted as one page and each inserted sheet is counted as two pages Page numbers are printed on covers inserts if the covers inserts are counted and if they are copied on 8 Touch the OK key 9 Touch the OK key After touching the OK key continue from step 5 of GENERAL PROCEDURE FOR USING STAMP page 87 to complete the copy proce...

Page 448: ...mp item is set in this changing position the page numbers will alternate sides with this stamp item A stamp item that is in a position not affected by the changing page number position will be printed in its original set position Example When four pages are copied using pamphlet copy and the page number format is 1 2 3 the result is as follows In this example the page number is set at the bottom o...

Page 449: ... have been entered touch the OK key To store or delete a text string touch the Store Delete key Storing editing and deleting text strings page 100 3 Specify the text to be printed 1 Touch the text string that you wish to select You can touch the 5 10 key to switch the number of keys displayed in the screen between 5 and 10 When 5 key display is selected the entire text string appears in each key 2...

Page 450: ...irst page only or printing on all pages After touching the OK key continue from step 5 of GENERAL PROCEDURE FOR USING STAMP page 87 to complete the copy procedure Text settings can also be configured in the Web pages Click Application Settings Copy settings and then Text Settings Stamp in the Web page menu To cancel a text setting Touch the Cancel key in the screen of step 2 Cancel Print Color Bk ...

Page 451: ...string is touched the following screen appears When the Modify key is touched a text entry screen appears The stored text string appears in the text entry screen Edit the text To enter text see 6 ENTERING TEXT in the User s Guide When you have finished entering the text touch the OK key The text entry screen will close When the Delete key is touched the stored text is deleted Text settings can als...

Page 452: ...of step 2 To copy using a stored text string continue from step 2 of PRINTING TEXT ON COPIES Text page 98 No 01 AAA AAA No 03 CCC CCC No 04 No 02 BBB BBB No 05 No 07 No 08 No 09 No 10 No 06 1 3 10 5 Store Delete Stamp Text 10 5 Store Delete Stamp Text Back ...

Page 453: ... to delete or whose position you want to change A maximum of 14 characters appear in each key 3 To change the position of the item touch the Move key To delete the item touch the Delete key If the Move key is touched a screen for selecting the destination position appears If the Delete key is touched the item is deleted Go to step 6 OK Special Modes Special Modes OK Layout Cancel Date Page Numberi...

Page 454: ...print positions 5 Touch the OK key If you attempt to move the stamp item to a position that is already occupied by another stamp item a message will appear asking you if you wish to overwrite the other stamp item To overwrite the other stamp item touch the Yes key To cancel the move touch the No key 6 Touch the OK key Select the location to move the selected item OK Stamp Move Not selected stamp s...

Page 455: ...ING THE IMAGE Mirror Image page 110 4 11x17 Full Bleed key COPYING 11 x 17 ORIGINALS WITH NO EDGE CUT OFF 11 x 17 Full Bleed page 111 5 Centering key COPYING IN THE CENTER OF THE PAPER Centering page 113 6 B W Reverse key REVERSING WHITE AND BLACK IN A COPY B W Reverse page 115 Special Modes 2 2 OK Image Edit File Proof Copy Color Adjustments Slow Scan Mode Mixed Size Original Stamp Quick File OK ...

Page 456: ... 11 A4 size paper 4 copies are made Copying on 11 x 17 A3 size paper 8 copies are made Copying on 8 1 2 x 11 A4 size paper 8 copies are made Copying on 11 x 17 A3 size paper 16 copies are made Copying on 8 1 2 x 11 A4 size paper Ratio 95 10 copies are made Copying on 8 1 2 x 11 A4 size paper 2 copies are made Copying on 11 x 17 A3 size paper 4 copies are made Copying on 8 1 2 x 11 A4 size paper 12...

Page 457: ... for the paper size 4 Press the COLOR START key or the BLACK WHITE START key Copying will begin If you have selected sort mode change originals and press the START key Repeat until all pages have been scanned and then touch the Read End key For the second original and following originals use the same START key as you did for the first original To cancel scanning and copying Press the STOP key The ...

Page 458: ...s a composite image using multiple sheets of paper 1 Select the special modes 1 Touch the Special Modes key 2 Touch the keys to switch through the screens 3 Touch the Image Edit key 4 Touch the Multi Page Enlargement key Image Edit KEY page 104 Original 8 1 2 x 11 A4 size Copy enlarged image on 8 sheets of 11 x 17 A3 paper ...

Page 459: ...nations of original sizes and enlargement sizes are possible for multi page enlargement The size that is twice A0 size An A size original cannot be enlarged to a B size and a B size original cannot be enlarged to an A size 3 Place the original face down on the document glass in the orientation indicated in the screen Ready to scan for copy Copies will be delivered in 2 parts OK OK Cancel Image Edi...

Page 460: ...ed first a message will appear indicating the enlargement sizes that can be selected If an enlargement size is selected first a message will appear indicating the original sizes that can be selected If a combination of settings is selected for which multi page enlargement is not possible invalid selection beeps will sound The paper size number of sheets required for the enlarged image and the rati...

Page 461: ...opy mode 4 Press the COLOR START key or the BLACK WHITE START key Copying will begin If you are using the document glass to copy multiple original pages copying will take place as you scan each original If you have selected sort mode change originals and press the START key Repeat until all pages have been scanned and then touch the Read End key For the second original and following originals use ...

Page 462: ... special modes 1 Touch the Special Modes key 2 Touch the keys to switch through the screens 3 Touch the Image Edit key Image Edit KEY page 104 3 Select 11x17 Full Bleed 1 Touch the 11x17 Full Bleed key so that it is highlighted 2 Touch the OK key You will return to the special modes screen Touch the OK key to return to the base screen of copy mode 11 x 17 A3 size original 12 x 18 A3 full bleed cop...

Page 463: ...in PAPER TRAYS page 14 5 Press the COLOR START key or the BLACK WHITE START key Copying will begin If you have selected sort mode change originals and press the START key Repeat until all pages have been scanned and then touch the Read End key For the second original and following originals use the same START key as you did for the first original To cancel scanning and copying Press the STOP key T...

Page 464: ...l face up in the document feeder tray or face down on the document glass 2 Select the special modes 1 Touch the Special Modes key 2 Touch the keys to switch through the screens 3 Touch the Image Edit key Image Edit KEY page 104 3 Select Centering 1 Touch the Centering key so that it is highlighted 2 Touch the OK key You will return to the special modes screen Touch the OK key to return to the base...

Page 465: ...pages have been scanned and then touch the Read End key For the second original and following originals use the same START key as you did for the first original To cancel scanning and copying Press the STOP key The image can be reduced when using the centering function but not enlarged When the original size or the paper size is displayed as a special size this function cannot be used To cancel ce...

Page 466: ... 104 3 Select B W Reverse 1 Touch the B W Reverse key so that it is highlighted 2 Touch the OK key You will return to the special modes screen Touch the OK key to return to the base screen of copy mode 4 Press the BLACK WHITE START key Copying will begin If you are using the document glass to copy multiple original pages copying will take place as you scan each original If you have selected sort m...

Page 467: ...his function is selected the Original Image Type setting for exposure adjustment automatically changes to Text To cancel B W reverse Touch the B W Reverse key in the screen of step 3 so that it is not highlighted ...

Page 468: ...ss background key WHITENING FAINT COLORS IN COPIES Suppress Background page 120 4 Color Balance key ADJUSTING THE COLOR Color Balance page 122 5 Brightness key ADJUSTING THE BRIGHTNESS OF A COPY Brightness page 124 6 Intensity key ADJUSTING THE INTENSITY OF A COPY Intensity page 125 OK Suppress Background Intensity Sharpness Brightness Color Balance RGB Adjust OK Special Modes Color Adjustments Sp...

Page 469: ... the adjustment of the first color is canceled 2 Adjust the selected color Touch the key to strengthen the selected color or touch the key to weaken the color 3 Touch the OK key You will return to the special modes screen Touch the OK key to return to the base screen of copy mode 4 Press the COLOR START key Copying will begin If you are using the document glass to copy multiple original pages copy...

Page 470: ...or the Sharp key 2 Touch the OK key You will return to the special modes screen Touch the OK key to return to the base screen of copy mode 4 Press the COLOR START key Copying will begin If you are using the document glass to copy multiple original pages copying will take place as you scan each original If you have selected sort mode change originals and press the COLOR START key Repeat until all p...

Page 471: ...ess Background key Color Adjustments KEY page 117 3 Select the suppress background setting 1 Adjust the background suppression level Touch the key to suppress only faint background Touch the key to suppress faint to dark background 2 Touch the OK key You will return to the special modes screen Touch the OK key to return to the base screen of copy mode Light areas are suppressed Level Level The lig...

Page 472: ... will take place as you scan each original If you have selected sort mode change originals and press the COLOR START key Repeat until all pages have been scanned and then touch the Read End key To cancel scanning and copying Press the STOP key To cancel a suppress background setting Touch the Cancel key in the screen of step 3 ...

Page 473: ...ions can be adjusted at once OK OK Cancel Color Adjustments Color Balance Y M C Bk 1 2 3 4 5 6 7 8 All 1 2 3 4 5 6 7 8 Dark Light C Cyan M Magenta Y Yellow B Black 1 Place the original Place the original face up in the document feeder tray or face down on the document glass 2 Select the special modes 1 Touch the Special Modes key 2 Touch the keys to switch through the screens 3 Touch the Color Adj...

Page 474: ...opy mode To return the color balance values to the default settings Touch the key The values of all eight gradations will return to the default color balance values The default color balance values are set in Initial Color Balance Setting in the system settings administrator 4 Press the COLOR START key Copying will begin If you are using the document glass to copy multiple original pages copying w...

Page 475: ...brighter or the key to make the image darker 2 Touch the OK key You will return to the special modes screen Touch the OK key to return to the base screen of copy mode 4 Press the COLOR START key Copying will begin If you are using the document glass to copy multiple original pages copying will take place as you scan each original If you have selected sort mode change originals and press the COLOR ...

Page 476: ...K key You will return to the special modes screen Touch the OK key to return to the base screen of copy mode 4 Press the COLOR START key Copying will begin If you are using the document glass to copy multiple original pages copying will take place as you scan each original If you have selected sort mode change originals and press the COLOR START key Repeat until all pages have been scanned and the...

Page 477: ...y or face down on the document glass 2 Select copy settings in the base screen 3 Select Proof Copy 1 Touch the Special Modes key SPECIAL MODES page 44 2 Touch the keys to switch through the screens 3 Touch the Proof Copy key so that it is highlighted 4 Touch the OK key A A A A A A A A A A A A A A A A A A A A A A A A A A A A A A A A A A A A A A A A A A A A If OK After adjustments are made 1 set is ...

Page 478: ...ls and press the START key Repeat until all pages have been scanned and then touch the Read End key One set of copies will be printed For the second original and following originals use the same START key as you did for the first original To cancel copying Press the STOP key 6 Check the printed set of copies If the copies are acceptable touch the End key If you need to change the settings touch th...

Page 479: ...sly selected it cannot be canceled 8 Press the COLOR START key or the BLACK WHITE START key One set of copies is printed again using the adjusted settings Check the results If further adjustments are needed repeat steps 6 through 8 Repeating Proof Copy does not decrease the remaining number of sets to be printed 9 Touch the End key You will return to the base screen of copy mode and the remaining ...

Page 480: ...x 11 R and 5 1 2 x 8 1 2 A3 and A4 B4 and B5 A4R and A5 Different Width Use this setting when the originals are different sizes and do not have sides that are the same length This setting can only be used for the following combinations of sizes 11 x 17 and 8 1 2 x 14 11 x 17 and 8 1 2 x 13 11 x 17 and 5 1 2 x 8 1 2 A3 and B4 A3 and B5 B4 and A4 A4 and B5 B4 and A4R B4 and A5 B5 and A4R B5 and A5 1...

Page 481: ...ss the STOP key When Different Width is selected the 1 Sided to 2 Sided mode of automatic 2 sided copying cannot be used When Different Width is selected the staple function cannot be used The mixed size original function cannot be used to copy originals that are the same size but are placed in different orientations 8 1 2 x 11 and 8 1 2 x 11 R A4 and A4R etc To cancel the mixed size original sett...

Page 482: ...cator line on the tray If the originals are inserted with too much force they may crumple and misfeed 2 Select Slow Scan Mode 1 Touch the Special Modes key SPECIAL MODES page 44 2 Touch the keys to switch through the screens 3 Touch the Slow Scan Mode key so that it is highlighted 4 Touch the OK key You will return to the base screen of copy mode 3 Press the COLOR START key or the BLACK WHITE STAR...

Page 483: ... 2 sided copying cannot be used To cancel the slow scan mode setting Touch the Slow Scan Mode key in the screen of step 2 so that it is not highlighted System Settings Administrator Original Feeding Mode This is used to have scanning always take place in slow scan mode ...

Page 484: ...e Interrupt key does not appear while an original is being scanned 2 Place the original Place the original face up in the document feeder tray or face down on the document glass 3 Select copy settings and press the COLOR START key or the BLACK WHITE START key The interrupt copy job begins 4 When the interrupt copy job is completed the interrupted job resumes To cancel scanning and copying Press th...

Page 485: ...Reserve key may appear instead of the Interrupt key Unlike interrupt copy reserve copy does not temporarily stop the job in progress Instead the reserve copy job begins when the job in progress is finished Interrupt copy cannot be used in combination with the following special modes Job Build Tandem Copy Book Copy Card Shot Multi Page Enlargement Proof Copy If the document glass is used for an int...

Page 486: ...ay is in the lower left corner of the touch panel The job status display can be touched to display the job status screen Detail Spool Complete Stop Delete Copy 2 3 4 002 000 Waiting Computer01 002 000 Waiting 0312345678 001 000 Waiting Print Job Job Queue Sets Progress Status Scan to Fax Job Internet Fax Priority 1 1 Job Queue Copy 1 020 001 Copying Color Mode Special Modes Plain 2 Sided Copy Outp...

Page 487: ...d jobs screen and the spool screen 4 Detail key job queue screen Touch this key to display detailed information on a job 5 Priority key Touch this key to give priority to a selected job 6 Stop Delete key Touch this key to stop or delete a selected job 7 Job list completed jobs screen This shows up to 99 completed jobs The result status of each completed job is shown Copy jobs that used the documen...

Page 488: ...ied 5 Number of completed copies This shows the number of copies sets completed 000 appears while the job is waiting in the job queue 6 Status Shows the job status CANCELING A JOB THAT IS WAITING IN THE QUEUE To cancel a job that is waiting in the queue touch the job key and then the Stop Delete key The following screen will appear Touch the Yes key The job will be deleted from the queue Copy 2 00...

Page 489: ...ent paper tray When the Paper Select key is pressed the paper tray selection screen appears PAPER TRAYS page 14 Touch the key of the tray that has the size of paper that you wish to use and then touch the OK key The stopped copy job will resume 3 4 Computer02 002 000 Waiting 1 Computer01 020 001 Printing 0312345678 001 000 Waiting Internet Fax 1 1 2 002 001 Waiting 3 4 Computer02 002 000 Waiting 2...

Page 490: ...t 2 sided copying Select margin shift Select punch hole settings Press the START key Press the P key Touch the stored program key Press the START key Considerable time is required to copy the drawings each month because the above settings must be selected In addition mistakes are occasionally made when selecting the settings so some copies must be redone The settings are stored in a job program so...

Page 491: ... highlighted numeric key is touched the following screen appears The Store key can be touched to delete the stored settings and store new settings Go to the next step When the Delete key is touched the stored settings are deleted After the deletion is finished touch the Exit key to return to the base screen When Disabling Deletion of Job Programs is enabled in the system settings a stored job prog...

Page 492: ...ENTERING TEXT in the User s Guide When you have finished touch the OK key You will return to the base screen with the stored information reflected in the screen The number of copies cannot be stored Color Mode Special Modes Plain 2 Sided Copy Output Program Name Copy Ratio 100 11x17 3 1 2 8 x11 8 x11 Original Paper Select Auto 8 x11 Plain Auto Full Color Exposure Auto 8 x14 4 8 x11 To store make s...

Page 493: ... display Front cover Front cover when not copied on Inserts Insert when not copied on Front cover when one side is copied on Insert when one side is copied on Front cover when a 2 sided original is copied on one side of the cover One page is not copied Insert when a 2 sided original is copied on one side of the insert One page is not copied Front cover when both sides are copied on Insert when bot...

Page 494: ...s Front cover Back cover No copying No copying 1 sided copying No copying 2 sided copying No copying No copying 1 sided copying No copying 2 sided copying 1 sided copying 1 sided copying 1 sided copying 2 sided copying 2 sided copying 1 sided copying 2 sided copying 2 sided copying 1 2 3 4 5 6 1 2 3 4 5 6 1 2 3 4 5 6 1 2 3 4 5 6 1 2 3 4 5 6 1 2 3 4 6 5 1 2 3 4 5 6 1 2 3 4 6 5 1 2 3 4 5 6 1 2 3 4 6...

Page 495: ...s Front cover Back cover No copying No copying 1 sided copying No copying 2 sided copying No copying No copying 1 sided copying No copying 2 sided copying 1 sided copying 1 sided copying 1 sided copying 2 sided copying 2 sided copying 1 sided copying 2 sided copying 2 sided copying 1 2 3 4 5 6 1 2 3 4 5 6 1 2 3 4 5 6 1 2 3 4 5 6 1 2 3 4 5 6 1 2 3 4 6 5 1 2 3 4 5 6 1 2 3 4 6 5 1 2 3 4 5 6 1 2 3 4 6...

Page 496: ...Back cover No copying No copying 1 sided copying No copying 2 sided copying No copying No copying 1 sided copying No copying 2 sided copying 1 sided copying 1 sided copying 1 sided copying 2 sided copying 2 sided copying 1 sided copying 2 sided copying 2 sided copying 1 2 3 4 5 6 1 2 3 4 5 6 1 2 3 4 5 6 1 2 3 4 5 6 1 2 3 4 5 6 1 2 3 4 6 5 1 2 3 4 5 6 1 2 3 4 6 5 1 2 3 4 5 6 1 2 3 4 6 5 ...

Page 497: ...cover Back cover No copying No copying 1 sided copying No copying 2 sided copying No copying No copying 1 sided copying No copying 2 sided copying 1 sided copying 1 sided copying 1 sided copying 2 sided copying 2 sided copying 1 sided copying 2 sided copying 2 sided copying 1 2 3 4 5 6 1 2 3 4 5 6 1 3 4 5 6 1 2 3 4 5 6 1 2 3 4 6 1 2 3 4 6 5 1 3 4 6 1 3 4 6 5 1 2 3 4 6 1 2 3 4 6 5 ...

Page 498: ...own when Insertion Page is set to 3 in the insertion settings of the insert settings in the special modes 1st page 2nd page 3rd page 4th page 5th page 6th page Insert copying condition Resulting copies 1 sided copying Resulting copies 2 sided copying No copying 1 sided copying 2 sided copying 1st page 2nd page 3rd page Insert copying condition Resulting copies 1 sided copying Resulting copies 2 si...

Page 499: ...MX7000 US CPY Z2 Copier Guide MX 5500N MX 6200N MX 7000N MODEL ...

Page 500: ...IZE 30 TRAY SETTINGS OF TRAY 5 LARGE CAPACITY TRAY 33 LOADING PAPER MX LCX2 33 LOADING PAPER MX LCX3 34 CHANGING THE PAPER SIZE MX LCX3 36 LOADING PAPER IN THE BYPASS TRAY 38 IMPORTANT POINTS WHEN USING THE BYPASS TRAY 41 3 ORIGINALS PLACING THE ORIGINAL 44 PLACING ORIGINALS IN THE AUTOMATIC DOCUMENT FEEDER 44 PLACING THE ORIGINAL ON THE DOCUMENT GLASS 46 4 PERIPHERAL DEVICES PERIPHERAL DEVICES 48...

Page 501: ...anual assume that a saddle stitch finisher punch module and inserter are installed on the machine For some functions and procedures the explanations assume that devices other than the above are installed MANUALS PROVIDED WITH THE MACHINE Printed manuals and manuals stored in PDF format on the machine s hard drive are provided with the machine When using the machine read the appropriate manual for ...

Page 502: ...ide This manual provides detailed explanations of the procedures for using the document filing function The document filing function allows you to save the document data of a copy or fax job or the data of a print job as a file on the machine s hard drive The file can be called up as needed System Settings Guide This manual explains the System Settings which are used to configure a variety of para...

Page 503: ...t feeder This automatically feeds and scans multiple originals Both sides of 2 sided originals can be automatically scanned PLACING THE ORIGINAL page 44 5 Front cover upper Open this to replace a toner cartridge or clear a paper misfeed from the paper pass unit REPLACING THE TONER CARTRIDGES page 71 6 Front cover lower Open this to switch the main power on and off TURNING THE POWER ON AND OFF page...

Page 504: ...OR TRAY 3 AND TRAY 4 page 30 13 Tray 4 This holds paper Up to 500 sheets of paper can be loaded TRAY SETTINGS FOR TRAY 3 AND TRAY 4 page 30 14 Tray 5 when a large capacity tray MX LCX2 is installed This holds paper 8 1 2 x 11 or A4 paper can be loaded Up to 3500 sheets of paper can be loaded TRAY SETTINGS OF TRAY 5 LARGE CAPACITY TRAY page 33 15 Tray 5 when a large capacity tray MX LCX3 is install...

Page 505: ...over to remove a paper misfeed 22 Bypass tray Use this tray to feed paper manually When loading paper larger than 8 1 2 x 11 R or A4R be sure to pull out the bypass tray extension LOADING PAPER IN THE BYPASS TRAY page 38 23 Main power switch This is used to power on the machine When using the fax or Internet fax functions keep this switch in the on position TURNING THE POWER ON AND OFF page 16 24 ...

Page 506: ...d face up PLACING THE ORIGINAL page 44 4 Original exit tray Originals are delivered to this tray after scanning 5 Scanning area Originals placed in the document feeder tray are scanned here REGULAR MAINTENANCE page 62 6 Original size detector This detects the size of an original placed on the document glass PLACING THE ORIGINAL ON THE DOCUMENT GLASS page 46 7 Document glass Use this to scan a book...

Page 507: ...ble use a shielded cable 3 LAN connector Connect the LAN cable to this connector when the machine is used on a network For the LAN cable use a shielded type cable 4 Service only connector 5 Power plug 1 2 3 4 5 Caution This connector is for use only by service technicians Connecting a cable to this connector may cause the machine to malfunction Important note for service technicians The cable conn...

Page 508: ...ter the number of copies fax numbers and other numerical values 5 CLEAR key Press this key to return the number of copies to 0 6 PRINT mode indicators READY indicator Print jobs can be received when this indicator is lit DATA indicator This blinks while print data is being received and lights steadily while printing is taking place 7 IMAGE SEND mode indicators LINE indicator This lights up during ...

Page 509: ...n original 13 BLACK WHITE START key Press this key to copy or scan an original in black and white This key is also used to send a fax in fax mode 14 COLOR START key Press this key to copy or scan an original in color This key cannot be used for fax or Internet fax 15 POWER SAVE key indicator Use this key to put the machine into auto power shut off mode to save energy The POWER SAVE key blinks when...

Page 510: ...save a setting Example 3 1 Some items in the special modes screen are selected by simply touching the key of the item To cancel a selected item touch the highlighted key once again so that it is no longer highlighted 2 When settings extend over multiple screens touch the key or the key to switch through the screens If you touch a key that cannot be selected a double beep will sound However in a sy...

Page 511: ...re Auto 8 x14 4 8 x11 OK 1 1 Function Review Margin Shift Erase Shift Right Front 1 2inch Back 1 2inch Edge 1 2inch Center 1 2inch Covers Inserts Front 2 Sided Back Insert Insertion A 10 Page B 10 Page The above explanations do not apply to the system settings For information on the screens and procedures for using the system settings see the System Settings Guide System Settings Administrator Key...

Page 512: ...key Touch the key or the key to adjust the brightness When finished touch the brightness adjustment key again to close the screen Color Mode Special Modes Plain 2 Sided Copy Output File Quick File Copy Ratio Printing 100 11x17 3 1 2 8 x11 8 x11 Original Paper Select Auto 8 x11 Plain Auto 8 x11 Full Color Exposure Auto 8 x14 4 8 x11 2 3 A 1 Print job Copy job Scan to E mail job Scan to FTP job Scan...

Page 513: ...ded in any of the trays In this case the job will be held until the required size of paper is loaded Other jobs that are waiting will be printed if possible ahead of the held job However other jobs will not be printed if the paper ran out while printing was in progress If you need to change the paper size because the specified paper size is not available touch the key of the job in the job list 2 ...

Page 514: ... main power switch to the off position On position Off position LOGOUT Main power indicator POWER key Before switching off the main power switch make sure that the DATA indicator for printing and the DATA and LINE indicators for image send are not lit or blinking on the operation panel Switching off the main power switch or removing the power cord from the outlet while any of the indicators are li...

Page 515: ...er in the system settings administrator This mode provides the lowest level of power consumption Considerably more power is saved than in preheat mode however the wakeup time is longer This mode can be disabled in the system settings administrator The machine automatically wakes up and resumes normal operation when a print job is received or when the blinking POWER SAVE key is pressed POWER SAVE K...

Page 516: ...r number 5 to 8 digits with the numeric keys Each entered digit will be displayed as 2 Touch the OK key After the entered user number is authenticated the user count screen will appear briefly When page limits have been set in Pages Limit Group List in the system settings administrator the number of pages remaining will appear The remaining number of pages that the user can use in each mode copy s...

Page 517: ...e that the LOGOUT key cannot be used to log out when a fax number is being entered in fax mode as the key is used for fax number entry If a preset duration of time elapses after the machine is last used the Auto Clear function will activate When Auto Clear activates logout takes place automatically However when PC Scan mode is used logout does not take place when the LOGOUT key is pressed and Auto...

Page 518: ...tor and are only using LDAP authentication A text entry screen will appear Enter your login name To enter text see 6 ENTERING TEXT page 76 B User selection keys Touch your user name that has been stored in User List in the system settings administrator C Back key Touch this key to return to the login screen D Index tabs All users appear on the All Users tab Users are grouped on the other tabs acco...

Page 519: ...the LDAP server use the password stored in the LDAP server When an LDAP server has been stored Auth to can be changed If you are logging in using a user selection key The LDAP server was stored when your user information was stored and thus the LDAP server will appear as the authentication server when you select your login name Go to step 4 When logging in using the Direct Entry key Touch the Auth...

Page 520: ... of time elapses after the machine is last used the Auto Clear function will activate When Auto Clear activates logout takes place automatically However when PC Scan mode is used logout does not take place when the LOGOUT key is pressed and Auto Clear does not operate Change to a different mode on the machine and then log out The administrator can clear the locked state This is done from User Cont...

Page 521: ... the Web pages 1 Title This shows the title of the home screen 2 Shortcut key A registered function appears as a shortcut key The key can be touched to select the registered function 3 User name This shows the name of the logged in user The user name appears when user authentication is enabled on the machine 04 01 2006 11 40 Home Screen Total Count Document Filing Control Address Control Paper Tra...

Page 522: ...ES Some original and paper sizes can be placed in either the vertical or the horizontal orientation To differentiate between vertical and horizontal orientations paper sizes in the horizontal orientation will be followed by an R for example 8 1 2 x 11 R A4R Sizes that can be placed only in the horizontal orientation 12 x 18 11 x 17 8 1 2 x 14 8 1 2 x 13 A3W A3 B4 do not include the R in their size...

Page 523: ...paper This will bring out the glossy quality of the paper 3 Thin paper from 15 lbs to 16 lbs 55 g m2 to 59 g m2 can be used Print side face up or face down Paper is loaded with the print side face up or face down depending on the paper type and tray Trays 1 to 5 Load the paper with the print side face up However if the paper type is Letter Head or Pre Printed load the paper with the print side fac...

Page 524: ...pecial media are sold Some types cannot be used with the machine Contact your dealer or nearest SHARP Service Department for advice on using these types of paper The image quality and toner fusibility of paper may change due to ambient conditions operating conditions and paper characteristics resulting in image quality inferior to that of SHARP standard paper Contact your dealer or nearest SHARP S...

Page 525: ...he tray out until it stops 2 Fan the paper Fan the paper well before loading it If the paper is not fanned multiple sheets may feed at once and cause a misfeed 3 Tray 1 Load paper in the left and right trays Load the paper with the print side face up The stack must not be higher than the indicator line maximum of 1200 sheets Tray 2 Raise the paper guide and load the paper with the print side face ...

Page 526: ...loaded previously change the paper type setting as explained in Paper Tray Settings in the System Settings Guide Do not place heavy objects on the tray or press down on the tray System Settings Paper Tray Settings Change these settings when you change the size or type of paper loaded in a tray 1 Remove the paper size guide With the base of the tray pressed all the way down hold down the hook at th...

Page 527: ...ing and misfeeds will result When attaching the paper size guide place the transparent sheet in direct contact with the base of the tray in the correct orientation as shown The slot or hole with the LT mark is for 8 1 2 x 11 size 3 Repeat steps 1 and 2 to adjust the far paper guide to the paper size to be used Be sure to adjust the far paper guide to the same size as the near paper guide When remo...

Page 528: ... the tray out until it stops To load paper go to step 3 To load a different size of paper go to the next step 2 Adjust the guide plates A and B by squeezing their lock levers and sliding them to match the vertical and horizontal dimensions of the paper to be loaded The guide plates A and B are slidable Slide each guide plate while squeezing its lock lever 3 Fan the paper Fan the paper well before ...

Page 529: ...Tray Settings in the System Settings Guide If you loaded 8K 16K or 16KR size paper or loaded a non standard size of paper in tray 3 change the paper size setting as explained in Paper Tray Settings in the System Settings Guide If the paper size setting is not configured correctly automatic paper selection will not operate correctly and printing may take place on the wrong size or type of paper or ...

Page 530: ... Insert the tab paper into the tray Place the tab paper with the print side face up so that the tab is to the left Example Make sure that the positions of the tabs correspond with the originals as shown below 4 Gently push the tray in and set the paper type to tab paper Change the paper type setting to tab paper as explained in Paper Tray Settings in the System Settings Guide ABC DEF GHI JKL Front...

Page 531: ... the large capacity tray MX LCX2 can only be changed by a service technician If you need to change the paper size consult your dealer or nearest SHARP Service Department 1 Pull out the paper tray Gently pull the tray out until it stops 2 Fan the paper Fan the paper well before loading it If the paper is not fanned multiple sheets may feed at once and cause a misfeed 3 Place the paper in the center...

Page 532: ...ettings Guide Do not place heavy objects on the tray or press down on the tray System Settings Paper Tray Settings Change these settings if you have loaded a different type of paper in the tray 1 Press the operation button The operation button indicator will blink and the tray s paper table will descend to the paper loading position Wait until the operation button indicator turns off Do not remove...

Page 533: ...pare paper or other objects into openings inside the tray 5 Gently push the paper tray into the machine Push the tray firmly all the way into the machine After the tray is pushed in the paper table will rise While the paper tray rises the operation button indicator will blink After the paper tray finishes rising the indicator will light solidly If you loaded a different type of paper than was load...

Page 534: ...f the plate 3 Adjust the paper guide to the paper size that will be used Slide the paper guide forward or backward until the size mark of the paper to be used or appears in the size window of the plate 4 Secure the paper guide 1 Slide the plate of the paper guide Slide the plate until the paper size to be used appears in the size window of the plate 2 Tighten the paper guide screw 5 Repeat steps 1...

Page 535: ...he paper size and paper type Be sure to change the paper size and paper type settings as explained in Paper Tray Settings in the System Settings Guide If the paper size setting is not configured correctly automatic paper selection will not operate correctly and printing may take place on the wrong size or type of paper or a misfeed may occur Do not place heavy objects on the tray or press down on ...

Page 536: ...to pull out the bypass tray extension Pull the bypass tray extension all the way out If the bypass tray extension is not pulled all the way out the size of the loaded paper will not be correctly displayed Do not place heavy objects on the bypass tray or press down on the tray 2 Set the bypass tray guides to the width of the paper 3 Insert the paper along the bypass tray guides all the way into the...

Page 537: ... Copy Ratio 100 11x17 3 1 2 8 x11 8 x11 Original Paper Select Auto 8 x11 Plain Auto 8 x11 Full Color Exposure Auto 8 x14 4 8 x11 Plain 2 8 x11 8 x11 Paper Select Paper Tray Bypass Tray OK Plain Plain 3 11x17 4 8 x14 1 Plain 8 x11 Plain B A Paper Select Cancel Plain Pre Punched Thin Paper Pre Printed Color Labels Recycled Heavy Paper 1 Transparency Letter Head Heavy Paper 2 Tab Paper Envelope Heavy...

Page 538: ... the Y key and enter the vertical dimension When finished touch the OK key When Envelope is selected specify the size of the envelope When finished touch the OK key If tab paper is selected check the size Touch the Auto Inch key or the Auto AB key When you have finished checking changing the setting touch the OK key To use a paper size used in China touch 8K 16K or 16KR 8 Select the bypass tray 1 ...

Page 539: ...lm Place paper that is 7 1 4 x 10 1 2 A5 or smaller in the horizontal orientation Use only tab paper that is made of paper Tab paper made of a material other than paper film etc cannot be used To print on the tabs of tab paper In copy mode use Tab Copy in the special modes In print mode use the tab print function For more information on these functions see the Copier Guide and the Printer Guide Us...

Page 540: ...tal clasps plastic hooks or ribbon hooks envelopes closed with string envelopes with windows or backing envelopes with an uneven front surface due to embossing double layer envelopes envelopes with an adhesive for sealing hand made envelopes envelopes with air inside envelopes with creases or fold marks torn or damaged envelopes Envelopes with an incorrectly aligned corner gluing position on the b...

Page 541: ...t side cover While pushing up the right side cover release lever gently open the cover 2 Move the fusing unit pressure adjusting levers two to the low pressure position as shown Caution The fusing unit is hot Take care not to burn yourself when operating the fusing unit pressure adjusting levers Be sure to return the levers to the regular position when you have finished feeding envelopes Otherwise...

Page 542: ... without using Slow Scan Mode may result in original misfeeds When Slow Scan Mode is selected automatic 2 sided scanning is not possible 3 ORIGINALS Minimum original size Maximum original size Standard sizes Minimum size that can be automatically detected 8 1 2 height x 5 1 2 width A5 210 mm height x 148 mm width Non standard sizes Minimum size that can be specified manually 5 1 8 height x 5 1 2 w...

Page 543: ...e any staples or paper clips If originals have damp spots due to correction fluid ink or pasteup glue wait until the originals are dry before making copies Otherwise the interior of the document feeder or the document glass may be soiled Do not use the following originals Incorrect original size detection original misfeeds and smudges may result Transparency film tracing paper carbon paper thermal...

Page 544: ...r left corner of the document glass The original should always be placed in the far left corner regardless of its size Align the top left corner of the original with the tip of the mark Do not place any objects under the original size detector Closing the automatic document feeder with an object underneath may damage the original size detector and prevent correct detection of the original size If ...

Page 545: ...e of the automatic document feeder will rise 2 Slowly close the automatic document feeder 2 1 Caution Close the automatic document feeder slowly Abruptly closing the automatic document feeder may damage it Take care that your fingers are not pinched when closing the automatic document feeder The automatic document feeder cannot be closed correctly in this state To return the automatic document fee...

Page 546: ...4 Output device that enables use of the staple function offset function and pamphlet copy function Paper pass unit MX RBX2 This is required to install a finisher or saddle stitch finisher Punch module MX PNX2B Punches holes in copies and other output Requires a finisher or saddle stitch finisher Inserter MX CFX1 Paper loaded in the inserter can be inserted into output as covers and inserts Manual ...

Page 547: ... x 13 A3W A3 B4 extend the tray 3 Saddle stitch tray Stapled and folded output is delivered to this tray 4 Saddle stitch tray guide This guides the output as it is delivered to the tray Before printing attach the saddle stitch tray guide in the appropriate position below for the paper size to be used 5 Top cover Open this cover to remove a paper misfeed 6 Front cover Open this cover to replace the...

Page 548: ...ge Staple cartridge approx 5000 staples x 3 cartridges for both the finisher and saddle stitch finisher AR SC2 The saddle stitch finisher also requires the following special staple cartridge for the saddle stitch unit Staple cartridge approx 2000 staples per cartridge x 3 cartridges AR SC3 ...

Page 549: ...2 Squeeze the green parts of the staple case and pull the case up and then out 3 Remove the empty staple cartridge Press the lock button to release the staple case cover and then remove the staple cartridge When staples remain the staple cartridge cannot be removed 4 Insert a new staple cartridge into the staple case Push the staple cartridge in until it clicks into place Do not remove the seal fr...

Page 550: ... the staples straight out 6 Push the staple case firmly back in Push the staple case in until it clicks into place 7 Close the front cover Make a test print or copy in staple sort mode to verify that stapling takes place correctly ...

Page 551: ...it in the saddle stitch unit out and then rotate it up 4 Grasp the left and right side of each empty staple cartridge and remove the cartridges 5 Load new staple cartridges Replace both staple cartridges Remove the cover from each staple cartridge and then install the cartridge 6 Pull the staple unit of the saddle stitch finisher forward and then rotate it back to its original position ...

Page 552: ...54 7 Push the saddle stitch unit in 8 Close the front cover of the saddle stitch finisher Make a test print or copy using the saddle stitch function to verify that stapling takes place correctly ...

Page 553: ...of the finisher unit see Replacing the cartridge in the finisher page 51 1 Lower the lever at the front end of the staple case and remove the jammed staple Remove the leading staple if it is bent If bent staples remain a staple jam will occur again 2 Return the lever to its original position Make a test print or copy in staple sort mode to verify that stapling takes place correctly ...

Page 554: ...tch unit or replace the saddle stitch unit see Replacing the staple cartridges in the saddle stitch unit page 53 1 Remove the staple cartridge from the staple unit 2 Press A down and pull up knob B 3 Remove the jammed staples and then return knob B to its original position 4 Replace the staple cartridge Make a test print or copy using the saddle stitch function to verify that stapling takes place ...

Page 555: ...ste box Follow the steps below to discard the punch waste 1 Open the front cover of the punch module 2 Pull out the punch waste box and discard the punch waste Discard the punch waste in a plastic bag or other container taking care not to let the waste scatter 3 Replace the punch waste box If the punch waste box is not replaced properly printing will not be possible using the punch function 4 Clos...

Page 556: ...lace blank or printed paper here to be inserted 2 Paper guide When loading paper adjust this guide to the width of the paper 3 Top cover Open this cover to remove a paper misfeed 4 Inserter operation panel Stapling and punching can be performed directly from the inserter operation panel without using the machine operation panel 5 Paper guide lever Release the paper guide lock to remove misfed pape...

Page 557: ...e width of the paper When loading tab paper in the inserter the reverse side of the tab paper should face up The top side is inserted first The relation of copies and tab sheets is shown below Reverse side Loaded tab paper Inserted first Copies Copy results Reverse side 1st sheet 4th sheet 1st sheet 2nd sheet 3rd sheet 4th sheet 5th sheet Tab paper 4th sheet reverse side Tab paper 1st sheet revers...

Page 558: ...e settings with the key of 1 or 2 place the paper to be punched or stapled on the paper tray of the inserter and press this key 1 2 3 Do not use tab paper when operating the inserter manually The punch and staple functions cannot be used when a malfunction has occurred in the finisher or saddle stitch finisher or the inserter finisher saddle stitch finisher or punch module has been disabled in the...

Page 559: ...g paper operation will not begin when the START key is pressed For more information on blinking and lit indicators see Alarm display of the inserter in the Troubleshooting 3 Touch the START key Make sure that the START key indicator is illuminated green and then press the START key ...

Page 560: ...scanned image Always keep these parts clean Wipe the parts with a clean soft cloth If necessary moisten the cloth with water or a small amount of neutral detergent After wiping with the moistened cloth wipe the parts dry with a clean dry cloth Document glass Document backplate sheet 5 MAINTENANCE Warning Do not use a flammable spray to clean the machine If gas from the spray comes in contact with ...

Page 561: ...r that is stored in the automatic document feeder After using the glass cleaner be sure to return it to its storage position Examples of lines in the image 1 Open the automatic document feeder and remove the glass cleaner 2 Clean the document scanning area on the document glass with the glass cleaner One scanning area is on the document glass and the other is inside the automatic document feeder B...

Page 562: ... document feeder with the glass cleaner 1 Open the scanning area cover on the automatic document feeder Push in the release switch to release the cover 2 Clean the scanning area in the automatic document feeder 3 Close the cover 4 Replace the glass cleaner ...

Page 563: ...r that charges the drum 1 Open the front cover lower 2 Open the inner cover 3 Clean the main charger 1 Slowly pull out the green knob charger cleaner as far as it will go 2 After the green knob charger cleaner is pulled out slowly push it all the way back in 4 Repeat step 3 with each of the other charger cleaners There are a total of 4 places to be cleaned in the machine as shown 5 Close the inner...

Page 564: ...y wipe the surface of the feed roller with a clean soft cloth moistened with water or a neutral detergent 6 Close the front cover lower If this does not solve the problem pull the knob out and push it back in 2 more times When pulling and pushing the knob to clean the charger pull and push the knob slowly from one end to the other ...

Page 565: ... and print jobs If the above problems occur follow the steps below to clean the laser unit 1 Open the front cover lower 2 Take out the cleaning tool for the laser unit The cleaning tool is attached to the front cover lower 3 Make sure that the cleaner at the tip of the cleaning tool is not dirty If the cleaner is dirty remove the cleaner and replace it with a clean one For the procedure for replac...

Page 566: ... press down on the hook that secures the cleaner and remove the cleaner Put the removed cleaner back on the inner cover After replacing the cleaner be sure to close the inner cover 6 Attach the new cleaner to the cleaning tool 1 Align the cleaner hook with the attachment hole in the cleaning tool 2 Hold the cleaner firmly and push the cleaning tool in ...

Page 567: ...ole and then pull it back out Pull the cleaning tool out until you feel the tip of the tool leave the cleaning surface of the laser unit 3 Repeat step 2 two or three times and then remove the cleaning tool 8 Repeat step 7 to clean all holes in the laser unit 4 holes There are a total of 4 holes to be cleaned in the laser unit including the hole cleaned in step 7 Clean all holes Holes to be cleaned...

Page 568: ...tool the end without the cleaner onto the holder on the right 2 Align the holder with the hole in the center of the cleaning tool and slowly press up from below 3 Fit the holder into the hole in the tip the end with the cleaner of the cleaning tool 10 Close the front cover lower ...

Page 569: ... cartridges Y M C Bk1 Bk2 OK Change the toner cartridge Ready to scan for copy Change the toner cartridge Ready to scan for copy Toner supply is low Colors that are running low or have run out of toner are indicated in Yellow toner Magenta toner Cyan toner Black toner Replace the toner cartridges of the indicated colors Y M C Bk1 Bk2 If you continue to use the machine without replacing the cartrid...

Page 570: ...installed open the toner cover as shown 2 Pull the toner cartridge toward you Pull the cartridge slowly toward you keeping it level If the cartridge is pulled out abruptly toner may spill out 3 Remove a new toner cartridge and shake it 5 or 6 times as shown B A C D A Yellow B Magenta C Cyan D Black 1 E Black 2 E ...

Page 571: ...hildren If a toner cartridge other than a SHARP recommended toner cartridge is used the machine may not attain full quality and performance and there is a risk of damage to the machine Be sure to use a SHARP recommended toner cartridge Keep the used toner cartridge in a plastic bag do not discard it Your service technician will collect the used toner cartridge To view the approximate amount of ton...

Page 572: ...aste toner box 3 Place the cover on the removed waste toner box The cover is included with the new toner waste box Remove the cover from the new waste toner box and attach it as shown Waste toner cannot be reused Using waste toner may cause degraded image quality and machine failure Do not discard the waste toner box Place it in a plastic bag and keep it until your service technician comes to perf...

Page 573: ... that the message no longer appears Caution Do not throw the waste toner box into a fire Toner may fly and cause burns Store the waste toner box out of the reach of small children When replacing the waste toner box be aware that it may soil your clothes or the immediate surroundings ...

Page 574: ...ey to delete the characters to the left of the cursor one character at a time Touch this key to temporarily change the key layout of character entry mode to a different language Select the key layout that you wish to use Touch this key to enter a space between letters This temporarily changes the entry screen to the accented letter and symbol entry screen Touch a letter key after touching the AltG...

Page 575: ...rom the layout of the keys on the external keyboard Use a SHARP recommended external keyboard For the recommended keyboards please contact your dealer or nearest SHARP Service Department in the text entry screen indicates how many characters can be entered A number of characters greater than cannot be entered The key layouts that can be selected vary depending on the language selected in Display L...

Page 576: ...MX7000 US USR Z2 User s Guide MX 5500N MX 6200N MX 7000N MODEL ...

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