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The document filing function is used to store the document or print image on the hard 
drive when performing a copy, print, or other job. You can print or perform other 
operations using the saved file at a later time.
This section introduces several of the document filing functions.

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USES OF THE DOCUMENT FILING FUNCTION ............................54

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SAVING A DOCUMENT ONLY (Scan to HDD) ...............................55

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PRINTING A SAVED FILE................................................................58

DOCUMENT FILING

Summary of Contents for MX-2651

Page 1: ... MX 4071 MX 2651 MX 3051 MX 3071 MX 3551 MX 3571 MX 4051 MX 4071 BEFORE USING THE MACHINE Functions of the machine and procedures for placing originals and loading paper COPIER Using the copy function PRINTER Using the printer function FACSIMILE Using the fax function SCANNER Using the scan function DOCUMENT FILING Storing jobs as files on the hard drive SETTING MODE Configuring settings to make t...

Page 2: ...hen you tap the icon on the machine s touch panel The guide explains the basic procedures for operating the machine In addition the manuals can be printed page 3 To print a manual see HOW TO PRINT A MANUAL page 4 On the MX 2651 MX 3051 MX 3551 MX 4051 the PS3 expansion kit is required User s Manual Detailed explanations of the functions that can be used on the machine are provided in the User s Ma...

Page 3: ...tings Cloud Connect Guide Print Release Guide This guide explains how to use the print release function When you have multiple MFPs that support the print release function on the same network you can access and print the data that is saved on a MFP from any other MFPs This manual is intended to help you get started using the basic and convenient functions of the machine This manual provides answer...

Page 4: ...ng and printing manuals key 2 Tap the Other manuals key 3 Tap the manual icon 4 Tap Print The Print Settings screen appears Select settings and tap the Start key to start printing Toner Quantity M C Bk Y Operation Guide Enlarge Display Mode Settings Total Count LCD Control Job Status Sharp OSA Print Release Easy Scan Easy Copy 10 15 AM 4 2 1 3 ...

Page 5: ...OS Chrome Windows Latest version or immediately previous major release The Web page will appear The machine settings may require that user authentication is performed in order to open the Web page Please ask the administrator of the machine for the password that is required for user authentication Sharp OSA Print Release Easy Scan Easy Copy Toner Quantity M C Bk Y Operation Guide Enlarge Display M...

Page 6: ...which is a more detailed manual can be downloaded from the machine s Web pages 1 Click Operation Manual Download in the menu of the Web page 2 Select the desired language 3 Select the manual you want to download and click the Download button 1 English 2 3 ...

Page 7: ... assume that the MX 4071 is used with a paper drawer installed Some functions require peripheral devices Model MX 3071 MX 3571 MX 4071 MX 2651 MX 3051 MX 3551 MX 4051 Appearance Automatic document feeder Duplex Single Pass Feeder DSPF Reversing Single Pass Feeder RSPF Motion sensor Direct printing of Office files Standard Optional Compact PDF Standard Optional Auto scan settings EASY MODE Standard...

Page 8: ...NSOR 16 PLACING ORIGINALS 18 ADJUSTING THE VOLUME 19 LOADING PAPER 20 SAVING CONTACTS IN THE ADDRESS BOOK 26 USER AUTHENTICATION 27 FUNCTIONS THAT CAN BE USED ON THE MACHINE 28 MAKING COPIES 32 COPY MODE 34 COPYING ON SPECIAL PAPER Bypass Copy 35 PRINTING IN A WINDOWS ENVIRONMENT 38 PRINTING IN A Mac OS ENVIRONMENT 40 DIRECTLY PRINTING A FILE IN USB MEMORY 42 SENDING A FAX 44 FAX MODE 46 BEFORE US...

Page 9: ...ANNER FUNCTION 48 SCANNING AN ORIGINAL 49 SCANNER MODE 51 USES OF THE DOCUMENT FILING FUNCTION 54 SAVING A DOCUMENT ONLY Scan to HDD 55 PRINTING A SAVED FILE 58 SETTING MODE 60 SCANNER DOCUMENT FILING SETTING MODE ...

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Page 11: ...ices and the procedures for placing originals and loading paper PART NAMES AND FUNCTIONS 12 TURNING ON OFF THE POWER 14 OPERATION PANEL 15 MOTION SENSOR 16 PLACING ORIGINALS 18 ADJUSTING THE VOLUME 19 LOADING PAPER 20 SAVING CONTACTS IN THE ADDRESS BOOK 26 USER AUTHENTICATION 27 FUNCTIONS THAT CAN BE USED ON THE MACHINE 28 BEFORE USING THE MACHINE ...

Page 12: ... module can also be installed to punch holes in output paper You can also perform stapling manually 11 Paper pass unit Relay between the machine and the finisher or saddle stitch finisher 12 Saddle Stitch Finisher large stacker This staples and folds paper A punch module can also be installed to punch holes in output paper You can also perform stapling manually 13 Tray 1 Store paper in this tray A...

Page 13: ...3 Document glass If you want to scan books or other thick originals that cannot be fed through the automatic document feeder place them on this glass USING THE DOCUMENT GLASS page 18 14 Original size detector This unit detects the size of an original placed on the document glass 15 Toner cartridge This cartridge contains toner When the toner in a cartridge runs out replace with new one 16 Waste to...

Page 14: ...main power switch press the Power button on the operation panel and then turn the main power switch to the position In a sudden case of main power outage turn the power for the machine back on and then turn it off in the correct order If the machine is left for a long time with the main power having been turned off prior to the Power button being turned off abnormal noises degraded image quality o...

Page 15: ...es or functions e Switch the pages for displaying shortcut keys f Display Toner Quantity g Display Operation Guide h Use these keys to select functions that make the machine easier to use i Select functions that can be utilized in respective modes Tap the tab and the list of function keys is displayed 4 Error indicator Lights solidly or blinks to indicate the status of the error 5 Main power indic...

Page 16: ... the presence of a person that approaches the machine and automatically wakes the machine from sleep mode Motion Sensor Mode Only Three settings are available for the detection range The motion sensor detects the movement of sources of heat The detection range may vary depending on the installation site and environment ambient temperature etc Motion sensor Near Far Detection range Approx maximum 1...

Page 17: ...rotates the preview image of whole page in the arrow s direction The printing result is not rotated 1 2 This reduces the image 1 This displays preview images of respective pages 1 2 This displays the scroll bar for enlargement reduction operations Moving the slider to the left reduces the image and moving the slider to the right enlarges the image This displays thumbnails of preview images 1 2 Thi...

Page 18: ...ers are not pinched when closing the automatic document feeder After placing the original be sure to close the automatic document feeder If left open parts outside of the original will be copied black causing excessive use of toner Set the orientation of the image to ensure that the orientation of the placed original is correctly recognized For details see the User s Manual Adjust the original gui...

Page 19: ...ettings Image Send Internet Fax Configure settings for sounds generated when an Internet fax is received and when a communication error occurs Sound Settings Beep Sound Settings Common Keys Touch Sound Configure settings for the sound generated when a key is tapped and whether a sound is generated when the key for a default setting is tapped Easy Copy Operation Guide Easy Copy Easy Scan HDD File r...

Page 20: ...d 550 2100 sheet paper drawer is installed 6 Tray 4 when a stand 550 2100 sheet paper drawer is installed 7 Bypass tray 8 Tray 5 when a large capacity tray is installed Setting orientation of the print side The setting orientation varies for the print side of paper depending on the tray used For Letter Head and Pre Printed set the paper in the reverse orientation Place with the print side facing t...

Page 21: ...e the separator plate lever and slide to the desired paper size Adjust to the non standard paper size so that the paper will not be too loose or too tight To load SRA3 paper the position of the guide must be adjusted For details see the User s Manual 3 Insert the paper into the tray Load the paper with the print side facing up The stack must not be higher than the indicator line Fan the paper well...

Page 22: ...ss tray guides all the way into the bypass tray until it stops slowly Inserting the paper with excessive force may cause the leading edge to fold back Inserting the paper too loosely may cause skewed feeding or misfeeds The paper must not exceed the maximum number of sheets and must not be higher than the indicator line 3 Set the bypass tray guides correctly to the width of the paper Adjust the by...

Page 23: ...be higher than the indicator line maximum of 1200 sheets for tray 3 or maximum of 900 sheets for tray 4 The paper must not exceed the maximum number of sheets and must not be higher than the indicator line Fan the paper well before loading it Otherwise multiple sheets may feed at once and cause a misfeed Tray 3 Tray 4 3 Gently push the paper tray into the machine Push the tray firmly all the way i...

Page 24: ... into the tray until it stops Place the paper print side down The stack should not exceed the indicator line maximum 3000 sheets Fan the paper well before loading it If the paper is not fanned multiple sheets may feed at once and cause a misfeed When adding paper take care that previously loaded paper does not shift out of place This may cause misfeeds and folding back of the front edge of the loa...

Page 25: ... M C Bk Y Y 10 15 AM Total Count Tray Settings Paper Tray Bypass Tray Plain 1 A4 Plain 1 A4 Plain 1 A4 Plain 1 B5 Plain 1 A3 2 3 4 1 LCD Control 10 15 AM Job Status Program List Image Send Y Total Count Feeding Approved Job Paper Property Type Plain 1 Size Tray Settings Plain 1 60 89g m2 Plain 2 90 105g m2 Heavy Paper 1 106 176g m2 Heavy Paper 3 221 256g m2 Heavy Paper 4 257 300g m2 Heavy Paper 2 ...

Page 26: ...pe is set as the default address If no address has the checkbox next to it selected a confirmation screen will appear asking you if you want to select a default address Operation Guide Enlarge Display Mode Settings Total Count LCD Control Toner Quantity Program List Image Send Address Control Tray Settings HDD File retrieve Job Status M C Bk Y 10 15 AM Name Initial Category 1 Number of Addresses S...

Page 27: ...g in using a login name and password received from the administrator of the machine or the administrator of the LDAP server When starting the machine the login screen appears AUTHENTICATION BY QUICK AUTHENTICATION This can only be used on the machine when carrying out user authentication This method provides simple authentication for an administer who has been previously registered on the machine ...

Page 28: ...5 1 2 x 8 1 2 B5 size originals are mixed with 8 1 2 x 11 A4 size originals When copying you can combine the mixed originals setting and auto ratio setting to change the ratio used for each original and print all pages on the same size of paper Counting the number of scanned original sheets and display the count before transmission Checking the number of scanned original sheets before transmission...

Page 29: ...ngs appropriate for the original tap the Auto Set key in the base screen of Easy Mode Image Orientation Resolution and Blank Page Skip Duplex Setup PDF Skew Adjustment Automatically Detect Mono2 Grayscale are set automatically On the MX 2651 MX 3051 MX 3551 MX 4051 the OCR expansion kit is required Hidden Pattern Print Tracking Information Print Characters to prevent unauthorized copying such as p...

Page 30: ...as two separate pages This function is useful when you wish to fax the left and right pages of a book or other bound document as separate pages This function splits a saddle stitch original such as a catalogue or a pamphlet page by page and copies in sequence Erase Verification Stamp The erase function is used to erase shadows on images produced when scanning thick originals or books This function...

Page 31: ...31 This section explains the basic procedures for using the copier function MAKING COPIES 32 COPY MODE 34 COPYING ON SPECIAL PAPER Bypass Copy 35 COPIER ...

Page 32: ... Up Card Shot 1 When an inner finisher finisher finisher large stacker saddle stitch finisher or saddle stitch finisher large stacker is installed 2 When a punch module and inner finisher finisher finisher large stacker saddle stitch finisher or saddle stitch finisher large stacker is installed To select more detailed settings tap the Detail key and select settings in normal mode COPY MODE page 34...

Page 33: ... black white binary scanning When you tap the B W Start key the machine scans in black white binary For details see the User s Manual To check a preview of a document tap the Preview key PREVIEW SCREEN page 17 Preview B W Start Color Start Copies Auto Image Slightly Reduce 3 Reduction Original Paper By Paper Size Copy Ratio 8 x11 8 x11 11x17 11x17 100 25 200 CA Original Staple Punch Copy Ratio 2 S...

Page 34: ...ist of keys other than the function keys indicated above FUNCTIONS THAT CAN BE USED ON THE MACHINE page 28 14 Indicates the presence or absence of an original and size of paper loaded in each tray Tapping this makes the paper select screen opened 15 Displays the functions that can be utilized in the Copy Mode Original Staple Punch Copy Ratio 2 Sided Copy Paper Select 8 x11 Tray 1 1 1 100 Off CA Pr...

Page 35: ...play Mode Settings Total Count LCD Control Job Status Type Heavy Paper 1 Size Auto Inch Auto AB Auto Inch Size Set Direct Entry Auto AB A3W 12x18 A3 A4 A4R A5R B4 B5 B5R 11x17 8 x11 320x450 225x320 Auto Inch 12x18 A3W 11x17 8 x14 8 x11 8 x11R 5 x 8 R 7 x 10 R A3 A4 B4 B5 320x450 225x320 Bypass Feeding Approved Job Paper Property Tray Settings 10 15 AM Detection Size Selection Easy Fax 2 4 3 M Y Op...

Page 36: ... in black white binary For details see the User s Manual To check a preview of a document tap the Preview key PREVIEW SCREEN page 17 Detail Staple Punch Copy Ratio 2 Sided Copy Paper Select 8 x11 Tray 1 1 1 100 Off CA Preview B W Start Color Start Copies Original 8 x11 Auto Preview B W Start Color Start Copies Paper Select Heavy Paper 1 Type and Size 8 x11 2 1 3 4 8 x11R 8 x11 8 x14 11x17 CA Origi...

Page 37: ...ocedures are primarily for Windows 10 in Windows environments and Mac OS X v10 12 in Mac OS environments The window varies depending on the operating system version the printer driver version and the application PRINTING IN A WINDOWS ENVIRONMENT 38 PRINTING IN A Mac OS ENVIRONMENT 40 DIRECTLY PRINTING A FILE IN USB MEMORY 42 PRINTER ...

Page 38: ...Select Print from the File menu of WordPad 2 Select the machine s printer driver and click the Preferences button If the printer drivers appear as a list select the name of the printer driver to be used from the list 3 Select print settings 1 Click the Main tab 2 Select the original size To select settings on other tabs click the desired tab and then select the settings 3 Click the OK button Help ...

Page 39: ... size from Output Size When Output Size is set to DL Paper Type is also automatically set to Envelope 3 Select Bypass Tray or the Tray 1 from the Paper Tray 4 Click the Print button Printing begins 1 2 3 Set the paper type of the bypass tray or the tray 1 to Envelope and load an envelope into the bypass tray or the tray 1 Loading envelopes page 22 ...

Page 40: ...Mac OS environment see the Software Setup Guide On the MX 2651 MX 3051 MX 3551 MX 4051 the PS3 expansion kit is required to use the machine as a printer in a Mac OS environment 1 Select Page Setup from the File menu 2 Select paper settings 1 Make sure that the correct printer is selected 2 Select the paper settings Set the paper size paper orientation and copy ratio 3 Click the OK button 3 Select ...

Page 41: ...elope size from Paper Size 2 Select Paper Feed 3 Select Bypass Tray Envelope or the Tray 1 Envelope from the All Page From 4 Select print settings 1 Make sure that the correct printer is selected 2 Select items from the menu and configure the settings as needed 3 Click the Print button 1 2 3 1 2 3 Set the paper type of the bypass tray or the tray 1 to Envelope and load an envelope into the bypass ...

Page 42: ...rint from external memory device USB If the screen does not appear follow these steps 1 Tap the HDD File retrieve key 2 Tap Select File from USB Memory to Print on the action panel 3 Tap the key of the file that you wish to print and tap Choose Print Settings on the action panel When printing multiple files tap the keys of the files you wish to print and tap Print on the action panel Tap to switch...

Page 43: ...43 This section explains the basic procedures for using the fax function of the machine SENDING A FAX 44 FAX MODE 46 FACSIMILE ...

Page 44: ... the transmission log 5 Tap the key of the desired destination Addresses of the current mode are selected from addresses whose checkboxes were selected when the tapped destination was registered If no addresses were registered with the checkbox selected tap the Yes key in the confirmation screen and select the desired addresses To add another destination tap the key of the destination Toner Quanti...

Page 45: ... key and select settings in normal mode FAX MODE page 46 9 Tap the Start key To check a preview of a document tap to return to the base screen of Easy Fax and tap the Preview key PREVIEW SCREEN page 17 AAA AAA Address Sort CA Frequent Use Category All Original Auto Start AAA AAA BBB BBB CCC CCC DDD DDD EEE EEE FFF FFF AAA AAA 123456789 CA Original Auto Start All Destinations Delete Info AAA AAA 1 ...

Page 46: ...unction keys indicated above FUNCTIONS THAT CAN BE USED ON THE MACHINE page 28 13 Shows the amount of free memory available for fax reception 14 Tap to dial in speaker mode 15 Enter the fax number 16 Displays the functions that can be utilized in the Fax Mode 17 Searches for the address 18 Displays the address book CA Preview Start Original Address Fax Number Address Book Sending History Direct En...

Page 47: ...ses of the network scanner function and the basic procedure for using scan mode The Internet fax expansion kit is required to use the Internet fax function NETWORK SCANNER FUNCTION 48 SCANNING AN ORIGINAL 49 SCANNER MODE 51 SCANNER ...

Page 48: ...server use Scan to FTP To send an image to a shared folder on your computer use Scan to Network Folder To process an image in a specific application use Scan to Desktop Use this mode to save an image to USB memory Scan modes USB memory mode Internet fax mode Use this mode to send a fax via the Internet The machine supports Direct SMTP PC scan mode Use this mode to scan a photo while making correct...

Page 49: ...e current mode are selected from addresses whose checkboxes were selected when the tapped destination was registered If no addresses were registered with the checkbox selected tap the Yes key in the confirmation screen and select the desired addresses To add another destination tap the key of the destination Sharp OSA Print Release Easy Scan Easy Copy Toner Quantity M C Bk Y Operation Guide Enlarg...

Page 50: ...ally switches between full color and black white binary scanning When you tap the B W Start key the machine scans in black white binary For details see the User s Manual To check a preview of a document tap to return to the base screen of Easy Scan and tap the Preview key PREVIEW SCREEN page 17 CA Address 123 ne jp Sort AAA AAA BBB BBB CCC CCC DDD DDD EEE EEE FFF FFF Frequent Use Category All B W ...

Page 51: ...b Status FTP Desktop Easy Copy Easy Scan HDD File retrieve Sharp OSA 10 15 AM Toner Quantity M C Bk Y Operation Guide Enlarge Display Mode Settings Total Count LCD Control Job Status Fax E Mail Copy LINE PRINTER Job Status Easy Copy Easy Scan HDD File retrieve Sharp OSA 10 15 AM Easy Fax Toner Quantity M C Bk Y Operation Guide Enlarge Display Mode Settings Total Count LCD Control Job Status LINE P...

Page 52: ... used for sending images 13 Displays the list of function keys Frequently used Others can be registered 14 Checking the current settings 15 Displays the list of keys other than the function keys indicated above FUNCTIONS THAT CAN BE USED ON THE MACHINE page 28 16 Transmission will start 17 Displays the functions that can be utilized in the Image Send mode 18 Searches for the address 19 Displays th...

Page 53: ... performing a copy print or other job You can print or perform other operations using the saved file at a later time This section introduces several of the document filing functions USES OF THE DOCUMENT FILING FUNCTION 54 SAVING A DOCUMENT ONLY Scan to HDD 55 PRINTING A SAVED FILE 58 DOCUMENT FILING ...

Page 54: ...D to store a document on the hard drive without performing printing or transmission Like File a user name file name and folder can be specified You can also download a file stored by Scan to HDD from the Web page Files saved with Quick File are stored in this folder If a folder is not specified when a file is saved with File or Scan to HDD the file is stored in the main folder In addition to the m...

Page 55: ... You can save a file in the main folder or My Folder when user authentication is enabled 1 Press the Home Screen key The Home screen appears 2 Tap the Easy Scan mode icon 3 Place the original Place the original in the document feeder tray of the automatic document feeder or on the document glass PLACING ORIGINALS page 18 4 Tap the Scan to HDD USB key Sharp OSA Print Release Easy Scan Easy Copy Ton...

Page 56: ...of a document tap the Preview key PREVIEW SCREEN page 17 CA Preview Auto Set B W Start Color Start Scan to USB Scan to HDD Scan to HDD USB CA Preview Auto Set Original Address Detail B W Start Color Start Address Book History Global Address Search Scan to HDD USB 8 x11 Main Folder Cancel scanning Cancel Scan ...

Page 57: ... original using the automatic document feeder this screen does not appear 5 Check the Sending data has been completed message and remove the USB memory device from the machine Sharp OSA Print Release Easy Scan Easy Copy Toner Quantity M C Bk Y Operation Guide Enlarge Display Mode Settings Total Count LCD Control Job Status Print from external memory device USB Scan to External Memory Device Perfor...

Page 58: ...ing tap Print and Delete the Data on the action panel so that appears 3 Tap the Print Now key Toner Quantity M C Bk Y Operation Guide Enlarge Display Mode Settings Total Count LCD Control Job Status 10 15 AM Program List Image Send Address Control Tray Settings HDD File retrieve Scan to HDD Scan to External Memory Device Select File from FTP to Print Select File from USB Memory to Print Main Folde...

Page 59: ...e operation of the machine to suit the needs of your workplace This section briefly introduces several of the setting mode For detailed explanations of the system settings see SETTING MODE in the User s Manual SETTING MODE 60 SETTING MODE ...

Page 60: ...that you want to set on menu tab a or setting menu b To exit setting mode tap the Cancel key Setting mode when an administrator is logged in page 62 Sharp OSA Print Release Easy Scan Easy Copy Toner Quantity M C Bk Y Operation Guide Enlarge Display Mode Settings Total Count LCD Control Job Status 10 15 AM Status Home Screen Settings Copy Settings Printer Settings System Settings Sitemap Administra...

Page 61: ...the home screen background Copy Settings You can select copy settings Printer Settings You can select print settings Image Send Settings Configure settings for image send such as fax and Scan to E mail Document Filing Settings You can select Document Filing settings Sharp OSA Settings You can select Sharp OSA settings Authentication Settings Configure the user authentication method Alternatively c...

Page 62: ...ed settings may be allowed without entering the administrator password based on the rights of the logged in user For the state of the settings ask the administrator of the machine When you select an item in setting mode that requires administrator login the administrator login screen will appear For the items available in setting mode when an administrator is logged in see SETTING MODE in the User...

Page 63: ...is discovered please contact your dealer or nearest SHARP Service Department Aside from instances provided for by law SHARP is not responsible for failures occurring during the use of the product or its options or failures due to incorrect operation of the product and its options or other failures or for any damage that occurs due to use of the product Warning Reproduction adaptation or translatio...

Page 64: ...2018H EN1 ...

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