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Sharp FO-780 Operation Manual Download Page 56

RECEPTION 
          MODE

FAX

TEL

A.M.

TEL/FAX

Using A.M. Mode

Press the

RECEPTION MODE

key until the arrow in
the display points to
A.M.

In A.M. mode, your fax will automatically receive voice and fax
messages if you have connected an answering machine to the fax
machine. See Chapter 6 for more details.

Receiving Documents

54

Summary of Contents for FO-780

Page 1: ...O 780 1 Installation 2 Sending Documents 3 Receiving Documents 4 Making Copies 5 Making Telephone Calls 6 Answering Machine Connection 7 Special Functions 8 Option Settings 9 Printing Reports and Lists 10 Maintenance 11 Troubleshooting ...

Page 2: ...ion software use of consumables other than those approved by Sharp or any alterations made to the product which are not authorised by Sharp Please retain your sales documentation as this should be produced to validate a warranty claim This warranty is in addition to and in no way limits varies or excludes any express and implied rights and remedies under any relevant legislation in the country of ...

Page 3: ...s approx 95 A4 pages Automatic document feeder 10 sheets max Memory size 512 KB approx 30 average pages Modem speed 9600 bps with automatic fallback to 7200 4800 or 2400 bps Transmission time Approx 15 seconds Sharp special mode Reception modes FAX TEL TEL FAX A M Resolution Horizontal 8 lines mm Vertical Standard 3 85 lines mm Fine Halftone 7 7 lines mm Super fine 15 4 lines mm Note The facsimile...

Page 4: ...0 mm max Contrast control Automatic Dark selectable Copy function Standard Telephone function Standard Cannot be used for incoming outgoing if power fails Power requirements 230 240 V AC 50 Hz Operating temperature 5 to 35 C Humidity Maximum 85 Power consumption Stand by 2 3 W Maximum 115 W Dimensions Width 343 mm Depth 313 mm Height 312 mm Weight Approx 3 4 kg As a part of our policy of continuou...

Page 5: ...described in this manual Refer all servicing to qualified service personnel This machine must only be connected to a 230 240 V 50 Hz earthed 3 prong outlet Connecting it to any other kind of outlet may damage the machine Do not install or use the machine near water or when you are wet Take care not to spill any liquids on the machine Unplug the machine from the telephone socket and then the power ...

Page 6: ...rface Use caution when installing or modifying telephone lines Avoid using a telephone other than a cordless type during an electrical storm There may be a remote risk of electric shock from lightning Do not use a telephone to report a gas leak in the vicinity of the leak The socket outlet must be installed near the equipmentand must beeasily accessible Important This facsimile machine is not desi...

Page 7: ...ee that interference will not occur in a particular installation If this equipment does cause interference to radio or television reception which can be determined by turning the equipment off and on the user is encouraged to try to correct the interference by one or more of the following measures Reorient or relocate the receiving antenna Increase the separation between the equipment and the rece...

Page 8: ...a different make or model nor does it imply that any product is compatible with all of Telecom s network services This equipment is not capable under all operating conditions of correct operation at the higher speeds for which it is designed Telecom will accept no responsibility should difficulties arise in such circumstances This equipment shall not be set up to make automatic calls to the Teleco...

Page 9: ...3 2 Sending Documents 35 Transmittable Documents 35 Loading the Document 37 Resolution and Contrast 39 Sending a Fax by Normal Dialling 41 Sending a Fax by Automatic Dialling 43 3 Receiving Documents 52 Using TEL FAX Mode 52 Using FAX Mode 53 Using A M Mode 54 Using TEL Mode 55 Substitute Reception to Memory 59 4 Making Copies 60 5 Making Telephone Calls 63 6 Answering Machine Connection 66 Connec...

Page 10: ...ion of Unwanted Faxes 83 Sending Documents From Memory 85 Polling Requesting a Fax Transmission 87 Timer Operations 90 8 Option Settings 92 9 Printing Reports and Lists 100 10 Maintenance 106 11 Troubleshooting 110 Problems and Solutions 110 Messages and Signals 115 Clearing Paper Jams 118 Quick Reference Guide 121 Index 123 8 ...

Page 11: ... items If any are missing contact your dealer or retailer Handset Handset lead Telephone line cord Imaging film initial starter roll Rapid key labels Operation manual Imaging film cartridge Paper tray extension Original document support Gears 4 Adapter for Australia Adapter for New Zealand Business products dealer 9 ...

Page 12: ...AL key Press this key to dial a 2 digit Speed Dial number REDIAL key Press this key to automatically redial the last number dialled Display This displays messages and prompts during operation and programming RECEPTION MODE key Press this key to select the reception mode An arrow in the display will point to the currently selected reception mode RESOLUTION key Press this key to adjust the resolutio...

Page 13: ...his key to hear the line and fax tones through the speaker before sending a document or dialling a voice number Note This is not a speakerphone You must pick up the handset to talk with the other party Rapid Dial Keys Press one of these keys to dial a fax or voice number automatically Note that you must attach the Rapid Key labels STOP key Press this key to cancel operations before they are comple...

Page 14: ...y from the machine Keep the area around the machine clear About condensation If the machine is moved from a cold to a warm place it is possible that condensation may form on the scanning glass preventing proper scanning of documents for transmission To remove the condensation turn on the power and wait approximately two hours before using the machine Connections 12 ...

Page 15: ... handset lead are identical so they will go into either socket Make sure the handset cord goes into the socket marked with a handset symbol on the side of the machine Use the handset to make ordinary phone calls or to transmit and receive documents manually 1 Installation Connections 13 ...

Page 16: ...off by simply plugging or unplugging the power lead Note If your area experiences a high incidence of lightning or power surges we recommend that you install surge protectors for the power and telephone lines Surge protectors can be purchased at most telephone specialty stores Moving your fax and reconnecting Should it be necessary to move your fax to a new location first disconnect the telephone ...

Page 17: ... TEL LINE socket Do not insert it into the TEL SET socket Comments Your fax is set for tone dialling If you are on a pulse only dial line you must set the fax for pulse dialling by changing Option Setting 7 This procedure is described in Chapter 8 Option Settings If you intend to use a computer fax modem on the same phone line you must reset Option Setting 12 Fax Signal Receive to NO in order to p...

Page 18: ...orizontally into the notches in the paper tray Rotate the paper tray extension up until it snaps into place Attach the original document support Note The original document support has a top side and a bottom side If you cannot insert the tabs on the support into the holes turn the support over Connections 16 ...

Page 19: ...Chapter 6 Answering Machine Connection 1 Remove the seal covering the TEL SET socket 2 Connect the extension phone line to the TEL SET socket Important In New Zealand not all standard telephones and answering machines will respond to incoming ringing when connected to the extension socket of the equipment TEL SET TEL LINE 1 Installation Connections 17 ...

Page 20: ...luded with your fax can print about 30 A4 pages When replacing the film use a roll of Sharp FO 3CR imaging film One roll can print about 95 A4 pages Note If there is paper in the paper tray pull the paper release plate forward and remove the paper before loading the imaging film 1 Open the operation panel by grasping the finger hold and pulling up 2 Pull the green release on the right side of the ...

Page 21: ... imaging film cartridge from the print compartment grasp the handle at the front of the cartridge and turn it over 4 Remove the used film from the cartridge 5 Remove the four green gears from the used film DO NOT DISCARD THE FOUR GREEN GEARS 1 Installation Loading the Imaging Film 19 ...

Page 22: ...ure the two protrusions on the large gear fit firmly into the slots in the end of the spool Insert the remaining three gears into the spools making sure the protrusion on each gear fits firmly into one of the slots in the end of each spool If needed pull the spools apart slightly to allow the gears to fit the band will stretch Protrusion Slot Large gear Loading the Imaging Film 20 ...

Page 23: ...t the small gear on the other end of the spool into its holder 9 Cut the band that holds the two spools together Unroll the film slightly and insert the small gears into their holders 10 Turn the cartridge over grasp the handle and insert the cartridge into the print compartment 1 Installation Loading the Imaging Film 21 ...

Page 24: ...he following keys to initialize the film Note Paper must be loaded before the film can be initialized To load paper see the following section Loading the Printing Paper Display shows INITIALIZE FILM When to replace the imaging film Replace the imaging film when the display shows FILM END Use the following imaging film which is available from your dealer or retailer FUNCTION 6 START MEMORY Sharp FO...

Page 25: ... even the stack 2 Pull the paper release plate toward you 3 Insert the stack of paper into the tray print side down If paper remains in the tray take it out and combine it into a single stack with the new paper before adding the new paper Be sure to load the paper so that printing takes place on the print side of the paper Printing on the reverse side will result in poor print quality 1 Installati...

Page 26: ...cause paper jams 5 Your fax has been set at the factory to print at normal contrast Depending on the type of paper you have loaded you may find that you obtain better print quality by changing the setting to LIGHT Press these keys The display will show PRINT CONTRAST Press 1 to select NORMAL or 2 to select LIGHT FUNCTION 6 NORMAL LIGHT 1 STOP 2 or The display will show COPY CUT OFF Press the STOP ...

Page 27: ...it will automatically appear at the top of each fax page you send 2 1 3 9 4 5 6 7 8 0 3 key FUNCTION key STOP key START MEMORY key key Note The imaging film and printing paper must be loaded before your name and fax number can be entered 1 Press these keys FUNCTION 3 The display will show ENTRY MODE 2 Press the key twice The display will show OWN NUMBER SET 1 Installation Entering Your Name and Nu...

Page 28: ...old number Example 5 5 5 2 1 4 3 Cursor A dark square mark in the display that indicates where a number or letter will be entered 5 Press the START MEMORY key to enter the fax number in memory START MEMORY The display will show ENTER YOUR NAME 6 Enter your name by pressing the number keys as shown in the following chart Up to 24 characters can be entered To enter two letters in succession that req...

Page 29: ... L M N O P Q R S T U V W X Y Z SPACE Press either key repeatedly to select one of the following symbols _p 7 Press the START MEMORY key to save your name in memory The display will show START MEMORY SPEED DIAL REDIAL HOLD SEARCH SPEAKER ABC DEF JKL MNO GHI TUV WXYZ PQRS SYMBOLS SECURITY SELECT 8 Press the STOP key to return to the date and time display STOP 1 Installation Entering Your Name and Nu...

Page 30: ...6 7 8 0 3 key FUNCTION key STOP key START MEMORY key key Note The imaging film and printing paper must be loaded before the date and time can be set 1 Press these keys The display will show FUNCTION 3 ENTRY MODE 2 Press the key three times The display will show DATE TIME SET Note The fax is Year 2000 compliant Setting the Date and Time 28 ...

Page 31: ...rsor back to the mistake and then enter the correct number Example the 5th 5 Enter a two digit number for the month 01 for January 02 for February 12 for December etc Example January 6 Enter the year four digits Example 1999 7 Enter a two digit number for the hour 00 to 23 and a two digit number for the minute 00 to 59 Example 9 25 0 1 0 5 9 0 2 5 9 9 9 1 1 Installation Setting the Date and Time 2...

Page 32: ...8 Press the START MEMORY key to start the clock START MEMORY The display will show STORE JUNK 9 Press the STOP key to return to the date and time display STOP Setting the Date and Time 30 ...

Page 33: ...ing faxes TEL FAX mode This mode is convenient for receiving both faxes and voice calls When a call comes in the fax will detect whether it is a voice call including manually dialled fax transmissions or an automatically dialled fax If it is a voice call the fax will make a special ringing sound to alert you to answer If it is an automatically dialled fax transmission reception will begin automati...

Page 34: ... FEB 10 30 TEL FAX FAX TEL A M 14 FEB 10 30 TEL FAX FAX TEL A M 14 FEB 10 30 TEL FAX FAX TEL 14 FEB 10 30 A M TEL FAX 2 1 3 9 4 5 6 7 8 0 RECEPTION MODE key For more information on receiving faxes in TEL TEL FAX and FAX modes see Chapter 3 Receiving Documents For more information on using A M mode see Chapter 6 Selecting the Reception Mode 32 ...

Page 35: ... 1 3 9 4 5 6 7 8 0 DOWN key UP key Speaker 1 Press the SPEAKER key SPEAKER DOWN UP 2 Press the UP or DOWN key or Display SPEAKER HIGH SPEAKER MIDDLE SPEAKER LOW 3 When the display shows the desired volume level press the SPEAKER key to turn off the speaker SPEAKER 1 Installation Volume Adjustment 33 ...

Page 36: ...ER OFF OK press the START MEMORY key START MEMORY Silent ring fax detection system You can also set your fax machine to receive faxes silently but ring to alert you to a voice call To do so set the ringer volume to OFF and set the reception mode to TEL FAX When a voice call comes in a special ringer on the fax will ring Note that extension telephones will not ring Note During intial ringing before...

Page 37: ...pend on whether you load one page at a time or several pages at once Loading one page at a time Minimum size Maximum size Minimum weight Maximum weight Loading several pages at once Minimum size Maximum size Minimum weight Maximum weight 140 mm 148 mm 216 mm 600 mm 52 g m 157 g m 52 g m 80 g m 140 mm 148 mm 297 mm 216 mm 2 Sending Documents 35 ...

Page 38: ... correcting fluid on documents must be dry before they pass through the document feeder All clips staples and pins must be removed from documents before loading in the feeder If these are not removed they may damage the machine Documents which are patched taped torn smaller than the minimum size carbon backed easily smudged or have a slippery coated surface should be photocopied and the copy loade...

Page 39: ... time insert each page into the feeder as the previous page is being scanned Insert gently to prevent double feeding 1 Adjust the document guides to the width of your document 2 Place the document face down and push it gently into the document feeder The top edge of the document should enter the machine first The feeder will draw the leading edge of the document into the machine The display will s...

Page 40: ... panel Important Do not try to remove a document without opening the operation panel This may damage the feeder mechanism 1 Open the operation panel by grasping the finger hold and pulling up 2 Remove the document 3 Close the operation panel making sure it clicks into place Click Loading the Document 38 ...

Page 41: ...effective for receiving a document Resolution settings STANDARD Use STANDARD for ordinary documents This setting gives you the fastest and most economical transmission FINE Use FINE for documents containing small letters or fine drawings SUPER FINE Use SUPER FINE for documents containing very small letters or very fine drawings HALF TONE Use HALF TONE for photographs and illustrations The original...

Page 42: ...etting AUTO will appear next to each resolution setting The second time you move through the list the contrast setting DARK will appear RESOLUTION Display STANDARD AUTO FINE AUTO SUPER FINE AUTO HALF TONE AUTO STANDARD DARK FINE DARK SUPER FINE DARK HALF TONE DARK Note In order to transmit in FINE or SUPER FINE resolution the receiving fax machine must also have that resolution If it doesn t your ...

Page 43: ...t to talk Normal Dialling allows you to listen to the line and make sure the other fax machine is responding 1 Load the document s The display will show READY TO SEND 2 5 8 GHI JKL MNO TUV WXYZ PQRS ABC DEF 1 4 7 3 6 9 SPEAKER or Set the resolution and or contrast if desired 2 Pick up the handset or press the SPEAKER key Listen for the dial tone 3 Dial the number of the receiving machine by pressi...

Page 44: ... press the START MEMORY key Replace the handset if you used it When transmission is completed the fax will beep once Using the REDIAL key You can press the REDIAL key to redial the last number dialled To send a document proceed from Step 4 of Normal Dialling Note that the speaker will be automatically activated when you press the REDIAL key START MEMORY Beep Facsimile reception tone This is a pron...

Page 45: ...number you select a two digit Speed Dial number for it 88 Speed Dial numbers are available 1 1 01 START MEMORY SPEED DIAL Speed Dial numbers 01 through 08 are for Rapid Key one touch Dialling Speed Dial numbers 09 through 88 are for dialling with the SPEED DIAL key 2 1 3 9 4 5 6 7 8 0 SPEED DIAL key Rapid keys Attach the strip of Rapid Key labels above the Rapid Keys When you store a number in a R...

Page 46: ...88 for Speed Dialling Example 4 Enter the fax or voice number by pressing the number keys max of 32 digits including pauses Press the SPEED DIAL key to clear a mistake If a pause is required between any of the digits to access a special service or an outside line press the REDIAL key The pause will appear as a hyphen Several pauses can be entered in a row Press the HOLD SEARCH key to enter a space...

Page 47: ... STOP to exit If the number will be used for Rapid Key Dialling you can write the name on the appropriate Rapid Key label Step 3 or START MEMORY STOP Storing area codes and access codes You can also store an area code or access code in a Rapid Key or Speed Dial number To use this number to dial see Chain Dialing in Chapter 5 Making Telephone Calls Note An area code or access code stored in a Rapid...

Page 48: ...which you want to make changes in Step 3 and then change the number and or name when they appear in the display Steps 4 and 6 respectively START MEMORY 2 STOP 0 1 A lithium battery keeps automatic dialling numbers in memory The machine uses a lithium battery to keep automatic dialling numbers and other programmed data in memory when the power is turned off Battery power is consumed primarily when ...

Page 49: ...trast if desired RESOLUTION 2 Press the Rapid Key corresponding to the desired Speed Dial number The name of the receiving party will appear in the display If no name was stored the fax number will appear If the name or number is incorrect press the STOP key The document will be automatically transmitted once the connection is made 01 02 03 04 05 06 07 08 Example To dial Speed Dial number 01 press...

Page 50: ... desired RESOLUTION 2 Press the SPEED DIAL key and then enter the two digits of the Speed Dial number by pressing the number keys To enter numbers 1 through 9 first enter 0 and then the number SPEED DIAL 2 0 Example 3 Check the display If the name or number shown is correct press the START MEMORY key If not press the STOP key and then repeat Step 2 START MEMORY Sending a Fax by Automatic Dialing 4...

Page 51: ...eceiving machine by pressing the numeric keys If a pause is required between any of the digits to access a special service or an outside line press the REDIAL key The pause will appear as a hyphen Several pauses can be entered in a row 2 5 8 GHI JKL MNO TUV WXYZ PQRS ABC DEF 1 4 7 3 6 9 3 Check the display If the number of the receiving machine shown is correct press the START MEMORY key If it is ...

Page 52: ...LUTION 2 Press the HOLD SEARCH key and then the 1 key HOLD SEARCH 1 3 Enter the first letter of the stored name by pressing the appropriate number key the key which corresponds to the required letter one or more times until the letter appears in the display If the name begins with a special character or number press 1 If you don t remember the first letter go to Step 4 you will scroll through the ...

Page 53: ...e been stored at all NO DATA will appear or START MEMORY 5 Press the START MEMORY key The document will be automatically transmitted once the connection is made Automatic redialling If you use automatic dialling including Direct Keypad Dialling and the line is busy the machine will automatically redial the number Up to 2 redialling attempts will be made at intervals of 5 minutes To stop automatic ...

Page 54: ...ax tone this means that the call is a voice call or manually dialled fax it will make a ringing sound called pseudo ringing for 15 seconds to alert you to answer If you don t answer within this time your fax will send a fax tone to the other machine to allow the calling party to send a fax manually if they desire Comments Only the fax will alert you to voice calls or manually dialled faxes by pseu...

Page 55: ... answer all calls on 2 rings and receive incoming faxes 2 rings Fax reception You can change the number of rings on which the machine answers calls by changing Option Setting 2 See Chapter 8 Option Settings If you pick up the handset before the machine answers you can talk to the other party and or receive a document as described in Using TEL mode 3 Receiving Documents Receiving Documents 53 ...

Page 56: ...s the RECEPTION MODE key until the arrow in the display points to A M In A M mode your fax will automatically receive voice and fax messages if you have connected an answering machine to the fax machine See Chapter 6 for more details Receiving Documents 54 ...

Page 57: ...chine s handset or an extension phone connected to the same line Answering with the fax s handset 1 Pick up the handset when the machine rings 2 If you hear a fax tone wait until the display shows RECEIVING and then replace the handset Beep RECEIVING Note If you have set Option Setting 12 Fax signal receive to NO press the START MEMORY key to begin reception 3 Receiving Documents Receiving Documen...

Page 58: ...nswering with an extension phone 1 Answer the extension phone when it rings 2 If you hear a fax tone when you answer the extension phone wait until your fax answers the extension phone will go dead and then hang up Beep Phone goes dead 3 If the fax doesn t respond or if the other party first talks to you and then wants to send a fax press 5 and on the extension phone only on a tone dial phone This...

Page 59: ...chines will respond to incoming ringing when connected to the socket of the equipment 2 in 1 Print To save paper you can have the size of your incoming faxes reduced by 55 This will allow you to receive for example a 2 page document on one page note that this may not be possible if the document pages are longer than your printing paper To turn on this function follow the steps below 1 Press these ...

Page 60: ...ine Note Automatic reduction may not be possible if the received document is too large contains too many fine graphics or images or is sent at high resolution In this case the remainder of the document will be printed on a second page 1 Press these keys FUNCTION 6 The display will show RECEPTION RATIO 2 Press 1 to turn automatic reduction on or 2 to turn it off AUTO 100 or 1 2 If you selected AUTO...

Page 61: ...ly print out If you received documents in memory because the fax ran out of paper be sure to add paper which is the same size as the paper previously used If not the document print out size may not match the size of the printing paper Caution When documents are stored in memory do not turn the power off This will erase all of the contents If documents received in memory are lost due to a power fai...

Page 62: ...esired The default setting for copying is SUPER FINE 2 Press the COPY HELP key The display will show RESOLUTION COPY HELP COPY MODE 1 MULTI COPY 2 SORT COPY START COPY If you are only making one copy of the original or of each original and don t want to make a reduction or enlargement setting press the START MEMORY key twice Copying will begin If you are only making one copy of the original or of ...

Page 63: ...RY key If you are making multiple copies per original enter the number of copies per original if the number is less than 10 enter a 0 before the number 0 9 The display will show COPY RATIO Example Nine copies per original 5 Set the amount of reduction or enlargement by entering a number from 1 to 5 as shown below or press the START MEMORY key to automatically select 100 Copying will begin 1 AUTO a...

Page 64: ...nt that is longer than the printing paper use the copy cut off setting to select whether the remaining part of the document will be cut off or printed on a second page The intial setting is YES cut off the remainder To change the setting follow the steps below 1 Press these keys The display will show FUNCTION 6 COPY CUT OFF 2 Press 1 to set copy cut off to YES the remaining part of the document wi...

Page 65: ...al the number using one of the following methods Normal Dialling Enter the full telephone number with the numeric keys Rapid Key Dialling Press the appropriate Rapid Key Speed Dialling Press the SPEED DIAL key and enter the 2 digit Speed Dial number with the numeric keys 2 5 8 GHI JKL MNO TUV WXYZ PQRS ABC DEF 1 4 7 3 6 9 3 Speak with the other party when they answer If you pressed the SPEAKER key...

Page 66: ...rea code or an access code for a special service in a Rapid Key you can press the Rapid Key for that area code or access code then dial the remainder of the number by pressing a Rapid Key pressing number keys or pressing the SPEED DIAL key and entering a two digit Speed Dial number Using the HOLD SEARCH key You can use the HOLD SEARCH key to search for a Rapid Key or Speed Dial number First search...

Page 67: ...e they cannot hear you You can put the handset back in the cradle without breaking the connection When you are ready to speak with them again pick up the handset If you did not put the handset back in the cradle press the HOLD SEARCH key again to resume conversation 5 Making Phone Calls Making Telephone Calls 65 ...

Page 68: ...s will allow you to receive both voice messages and faxes when you are out 1 Remove the seal covering the TEL SET socket 2 Connect the answering machine s telephone line socket to the TEL SET socket If desired you can connect an extension phone to your answering machine s extension phone socket TEL SET TEL LINE To answering machine s telephone line socket 66 ...

Page 69: ...ample your message might go as follows Hello You ve reached the ABC company No one is available to take your call right now Please leave a message after the beep or press your facsimile Start key to send a fax Thank you for calling Comments It is advisable to keep the length of the message under 10 seconds If it is too long you may have difficulty receiving faxes sent by automatic dialling If your...

Page 70: ...oll saver function make sure that it will answer by the fourth ring How answering machine mode operates While you are out all of your incoming calls will be answered by the answering machine and its outgoing message will play Voice callers can leave a message During this time your fax will quietly monitor the line If your fax detects a fax tone or a duration of silence greater than four seconds it...

Page 71: ...gs Important To use this function you must subscribe to a caller identification service from your telephone company Your fax may not be compatible with some caller identification services 1 Press these keys FUNCTION 4 The display will show OPTION SETTING 2 Press the key three times The display will show CALLER ID 2 1 3 Press 1 to turn on Caller ID or 2 to turn it off YES NO or 7 Special Functions ...

Page 72: ... pick up the handset or until the fax answers automatically if it is in FAX mode Note Some caller ID services may not provide the name of the caller In this case only the phone number will appear Display example DOE JOHN 4445556666 Caller s name Caller s number Display messages One of the following messages will appear while the fax rings if caller information is not available NO SERVICE No caller...

Page 73: ...0 calls and faxes you have received You can view this information which consists of the name and number of each caller in the Caller ID List After you have received 20 calls each new call will delete the oldest call Follow the steps below to view the Caller ID List in the display If desired you can immediately dial a number when it appears To print out the list see Chapter 9 Printing Reports and L...

Page 74: ...t START MEMORY STOP To delete calls from the caller list If you want to delete a single call from the caller list press the 0 key while the call appears in the display If you want to delete all calls from the list hold the 0 key down for at least 3 seconds while you are viewing any number in the list Priority Call If desired you can set your fax to make a special ringing sound when you receive a c...

Page 75: ...t faxes In this case when a voice call or a fax transmission comes in from a number you have specified as a Junk Number your fax will terminate the call as soon as it receives the calling phone number from the caller ID service The caller will hear a 3 second high pitch tone to signal the calls termination In Australia the call will not break off until the caller has hung up To use this function s...

Page 76: ...the number of rings set with Option Setting 2 the factory setting is 2 rings When your voice number is dialled the fax machine will signal the call with the normal ringing sound to let you know that you must answer personally The factory setting is NO If set to YES both Australian Fax Duet and New Zealand FaxAbility Distinctive Ring are supported Important The distinctive ring function can only be...

Page 77: ...n distinctive ring or 2 NO to turn it off The display will show FAX SIGNAL RX 4 Press the STOP key STOP 5 Set the reception mode to FAX RECEPTION MODE FAX TEL A M TEL FAX 2 1 YES NO or 7 Special Functions Distinctive Ring 75 ...

Page 78: ...s to dial the numbers of the receiving machines 1 Load the document s The display will show READY TO SEND 2 Press the START MEMORY key and then 2 3 Dial the receiving machines by using one or both of the following methods a maximum of 20 stations can be selected Enter one or more Speed Dial numbers by pressing the numeric keys Press one or more Rapid Keys START MEMORY 4 Press the START MEMORY key ...

Page 79: ...is automatically printed out after Broadcasting is completed Check the Note column of the report to see if any of the locations are marked Busy or have a communication error code If so send the document to those locations again START MEMORY 7 Special Functions Broadcasting 77 ...

Page 80: ...name programmed Your name and number must be programmed as explained in Chapter 1 You can select a message Follow the steps below to turn on the cover sheet function Once the cover sheet function is turned on cover sheets will be included with all tranmissions until you turn it off 1 Press these keys The display will show FUNCTION 4 OPTION SETTING 2 Press these keys The display will show COVER SHE...

Page 81: ... cover sheet function is turned on you can also select a message which will appear as a header at the top of the cover sheet Note that the message selection is only effective for one transmission 1 Load the document s The document must be loaded before a message can be selected The cover sheet function must be turned on 2 Press these keys The display will show FUNCTION 5 COVER SHEET HEAD STOP 7 Sp...

Page 82: ...om 1 to 4 1 URGENT 2 IMPORTANT 3 CONFIDENTIAL 4 PLS DISTRIBUTE 1 Example 4 Dial the receiving machine and transmit the document Note To cancel a cover sheet header setting press the STOP key or remove the document from the feeder Cover Sheet 80 ...

Page 83: ...o check for missing pages 1 Load the document s The document must be loaded before batch page numbering can be set 2 Press these keys The display will show FUNCTION PAGE COUNTER SET 3 Enter the total number of pages 01 to 99 by pressing the number keys If you are sending a cover sheet do not include it in the total number of pages the number will be adjusted automatically 8 0 Example Eight pages 4...

Page 84: ...the STOP key If the number of pages actually transmitted does not coincide with the batch number entered the alarm will sound and PAGE COUNT ERROR will appear in the display PAGE E will also appear in the NOTE column of the Transaction Report if it has been set to print out Batch Page Numbering 82 ...

Page 85: ...been stored as a Priority Call number To clear a number from the Anti Junk Number List you need to know the 1 digit number which identifies it If you have forgotten this number print out the Anti Junk Number List as explained in Chapter 9 1 Press the keys shown at right STORE JUNK will appear in the display 2 Press 1 to store a number in the Anti Junk Number List or 2 to clear a number from the li...

Page 86: ...ou want to block max of 20 digits Example 5 Press the START MEMORY key 6 Return to Step 3 to enter or clear another number or press STOP to exit Step 3 or 5 5 5 3 2 1 4 STOP START MEMORY Blocking Reception of Unwanted Faxes 84 ...

Page 87: ...and frees the feeder for other operations After transmission the document will be cleared from memory Only one memory transmission can be set at a time The amount of memory currently occupied appears as a percentage in the display while the document is being scanned 1 Load the document s The display will show READY TO SEND Set the resolution and or contrast if desired 2 Press the START MEMORY key ...

Page 88: ... done automatically if necessary START MEMORY 01 02 03 Example If the memory becomes full If the memory becomes full while the document is being scanned MEMORY IS FULL will appear in the display Press the START MEMORY key if you want to transmit the pages which have been stored up to that point in memory The remaining pages will be ejected from the feeder After transmission the memory will be clea...

Page 89: ...lling key it cannot be used for Rapid Key Dialling Requesting transmission Note Rapid Dial Keys cannot be used for polling To dial a Rapid Dial location press the SPEED DIAL key and then enter the 2 digit number corresponding to the Rapid Key 1 Dial the fax machine you want to poll using one of the following methods Pick up the handset or press the SPEAKER key and dial the full number Wait for the...

Page 90: ... number of the polling fax machine has been entered in your machine s list of permitted fax numbers called passcode numbers The number of the polling fax must also be correctly programmed into itself for identification To use Polling Security follow the steps below to turn the function on and then enter permitted numbers as shown on the following page 1 Press the keys shown at right ENTRY MODE wil...

Page 91: ... clear a number or 4 Storing Enter a 2 digit number from 01 to 10 This number identifies the fax number you will store in the next step Clearing Enter the number which identifies the fax number you want to clear and go to Step 6 Example 5 Enter the fax number max of 20 digits Example 6 Press the START MEMORY key 7 Return to Step 4 to enter or clear another number or press STOP to exit Step 4 or FU...

Page 92: ...hone rates without having to be there when the operation is performed Note Only a Speed Dial number can be used to dial the receiving machine Setting a timer operation 1 Press the keys shown at right TIMER MODE will appear in the display 1 FUNCTION 2 Press to set a transmission operation SEND MODE or to set a polling operation POLLING MODE or 3 Press 1 to select SET 4 Enter the time at which you w...

Page 93: ...tion load the document in the feeder sometime before the specified time of transmission To cancel an operation If you need to cancel an operation after it has been set follow the steps below 1 Press the keys shown at right TIMER MODE will appear in the display 2 Press to cancel a transmission operation or to cancel a polling operation or 3 Press 2 to select CLEAR 4 Press the START MEMORY key and t...

Page 94: ...elow First press FUNCTION and 4 then press or to scroll through the options or Setting 1 FINE RESOLUTION PRIORITY This option sets the default resolution the resolution used if a setting is not made with the RESOLUTION key for transmitting documents Press 1 YES to set the default resolution to FINE or 2 NO to set it to STANDARD Initial setting 2 FUNCTION 4 FUNCTION 4 Display will show FINE PRIORIT...

Page 95: ... FUNCTION 4 Press until display shows NUMBER OF RINGS Enter a number from 2 to 4 4 RINGS TEL ANS STOP Setting 3 4 RINGS TEL ANSWER Press 1 YES to have the fax machine answer a call after 4 rings when it is in TEL reception mode Press 2 NO to turn the function off Initial setting 2 FUNCTION 4 Press until display shows 4 RINGS TEL ANS 2 1 YES NO or TEL FAX REMOTE STOP 8 Option Settings Option Settin...

Page 96: ...s until display shows TEL FAX REMOTE Enter a number from 0 to 9 REMOTE RECEPTION STOP Setting 5 REMOTE RECEPTION SELECT If you don t intend to use the above TEL FAX REMOTE NUMBER you can turn detection of the number off This will ensure that the fax never mistakenly attempts to begin reception if it detects a signal similar to the TEL FAX REMOTE NUMBER while you are talking on an extension phone P...

Page 97: ...ill never be printed 5 ERROR ONLY A report will be printed only after an error occurs Initial setting 5 FUNCTION 4 Press until display shows TRANSACTION LIST STOP Enter a number from 1 to 5 DIAL MODE Setting 7 DIAL MODE This sets the mode of dialling Press 1 if you are on a tone dial line or 2 if you are on a pulse dial line Initial setting 1 FUNCTION 4 Press until display shows DIAL MODE STOP 2 1...

Page 98: ...duration of silence after the answering machine answers a call This sets the duration of silence in seconds Enter a number from 01 to 10 or enter 00 to turn off the function Initial setting 04 FUNCTION 4 Press until display shows QUIET DETECT TM STOP Enter a number from 00 to 10 FAX RX A M FAILS Setting 10 FAX RX A M FAILS Press 1 YES to have the fax answer a call if an answering machine connected...

Page 99: ... you hear a high pitched fax tone after answering a call If you use a computer fax modem on the same line you must turn this function off in order to prevent your fax from mistakenly attempting to receive documents sent from the computer fax modem Press 1 to turn the function on or 2 to turn it off Initial setting 1 FUNCTION 4 Press until display shows FAX SIGNAL RX STOP 2 1 YES NO or JUNK CHECK S...

Page 100: ...ows POLLING STOP 2 1 YES NO or CALLER ID Setting 15 CALLER ID If you subscribe to a caller ID service and want to use the Caller ID function press 1 To turn Caller ID off press 2 Caller ID is explained in more detail in Caller ID in Chapter 7 Initial setting 2 FUNCTION 4 Press until display shows CALLER ID 2 1 YES NO or 2 1 AUSTRALIA NEW ZEALAND or COVER SHEET STOP Option Settings 98 ...

Page 101: ...isplay shows COVER SHEET STOP 2 1 YES NO or AUTO PRINT OUT Setting 17 ACTIVITY REPORT AUTO PRINT OUT Press 1 to have your fax automatically print out an Activity Report once every 30 operations The list can still be printed out on demand when desired Press 2 to turn automatic print out off Initial setting 2 FUNCTION 4 Display will show AUTO PRINT OUT STOP 2 1 YES NO or FINE PRIORITY 8 Option Setti...

Page 102: ... 2 The display will show LISTING MODE START MEMORY 2 Press the key or the key until the desired list appears in the display or 3 Press the START MEMORY key Activity Report This report shows information on your most recently performed send and receive operations a combined maximum of 30 operations can appear The report is divided into two parts the TRANSMISSIONS ACTIVITY REPORT which shows informat...

Page 103: ...in the transaction In the case of a transmission the number dialled appears In the case of a reception the programmed ID of the sending machine appears If this machine does not have an ID function the communication mode will appear for example G3 PAGES Number of pages transmitted or received NOTE OK Transmission reception was normal P FAIL A power failure occurred If you have power and the problem...

Page 104: ...transmission using a function which your fax does not have If you were attempting to fax make sure a document is in the feeder If you were receiving contact the faxing party toseehow they are trying to send to you Timer List This list shows the timer operations which are currently set Telephone Number List This list shows the fax and voice numbers which have been stored for automatic dialling Prin...

Page 105: ...r name and fax telephone number as entered in the machine and a sample of the header printed at the top of every page you transmit HEADER PRINT Option Setting List This list shows the current status of the option settings 9 Printing Lists Printing Reports and Lists 103 ...

Page 106: ... numbers that are blocked by the Anti Junk function Caller ID List This list shows information about your most recent calls maximum of 20 calls This list is only available if you are using the Caller ID function Printing Reports and Lists 104 ...

Page 107: ...int out the report only when an error occurs If desired you can change the setting to have it printed out under a variety of other conditions This is done by changing Option Setting 6 Transaction Report Print Select as described in Chapter 8 The same headings appear in the Transaction Report as in the Activity Report See Activity Report in this chapter for an explanation of the headings The Transa...

Page 108: ...ptimum printing performance 1 First unplug the telephone line then unplug the power cord 2 Pull the paper release plate forward and remove the paper 3 Open the operation panel grasp the finger hold and pull up and then pull the release on the right side of the machine forward to open the print compartment cover 106 ...

Page 109: ...ead and roller with isopropyl alcohol Print head Roller Caution Do not use benzene or thinner Avoid touching the print head with hard objects The print head may be hot if your fax machine has just received a large number of documents If this is the case allow the print head to cool prior to cleaning Maintenance 107 ...

Page 110: ...e print compartment 7 Close the print compartment cover press down on both sides to make sure it clicks into place and then close the operation panel 8 Reinsert the paper in the paper tray and push the paper release plate back down Maintenance 108 ...

Page 111: ...oth Make sure that all dirt and stains such as correcting fluid are removed as dirt and stains will cause vertical lines on transmitted images and copies If necessary use a cloth moistened with isopropyl alcohol Adhesive cellophane tape is useful for removal of debris from the rollers Document rollers Scanning glass Caution When wiping take care not to damage any of the protruding parts on the und...

Page 112: ...socket is connected to the wall socket Make sure your fax machine s TEL SET socket is connected to your answering machine s telephone line socket not the answering machine s extension phone socket Make sure your answering machine s outgoing message is under 10 seconds Make sure that Option Setting 9 Quiet Detect Time is set to three or four seconds see Chapter 8 Make sure that the Distinctive Ring...

Page 113: ...heir fax machine is functioning properly Have your telephone line checked for line noise Try connecting your fax to a different telephone line If the problem still occurs your fax machine may need service Dialing and transmission problems Problem Check and remedy No dial tone when you pick up the handset or press the SPEAKER key Make sure the handset cord is connected to the correct socket See Han...

Page 114: ...m its response Nothing is printed at the receiving end Make sure that the document for transmission is placed face down in the feeder A distorted image is received at the other end Noise on the telephone line may cause distortion Try sending the document again Make a copy of the document on your fax If the copy is also distorted your fax may have a problem If the problem persists call for service ...

Page 115: ...opy is also distorted your fax may have a problem If the problem persists call for service The quality of copies is poor and or black spots appear Any dirt or material on the scanning glass will cause spots to appear on copies and transmitted faxes Clean the fax print head and the scanning glass as explained in Chapter 10 Reception copying is interrupted If reception or copying takes place continu...

Page 116: ... documents in Chapter 2 Voice calls taken on an extension phone are interrupted by the fax The fax may interrupt during a voice call if the reception mode is set to A M To prevent interruption on a tone dial extension phone press any three keys on the extension phone after answering Note Do not enter the code to activate fax reception No reception occurs when polling is attempted Make sure you hav...

Page 117: ...the imaging film needs replacement you have run out of printing paper or the paper is jammed The fax will print out automatically when the problem is fixed FILM END The imaging film may need replacement Check the film and replace if necessary FUNCTION MODE The FUNCTION key has been pressed HOLD The HOLD SEARCH key has been pressed to put the other party on hold during a phone conversation Press th...

Page 118: ...een programmed a full number hasn t been assigned to it OUT OF PAPER You are out of printing paper or the paper release plate is open Load paper as described in Loading Printing Paper in Chapter 1 ON HOOK DIAL The SPEAKER key has been pressed and the fax is waiting for you to dial To return to the date and time display press the SPEAKER key again OVER HEAT The print head has overheated Operation m...

Page 119: ...ling in Chapter 2 TOTAL PAGE S 01 Number of pages transmitted received or copied Audible signals Continuous tone 3 seconds Indicates the end of transmission reception or copying Intermittent tone 3 beeps 5 seconds 1 second on 1 second off Indicates incomplete transmission reception or copying Rapid intermittent tone 35 seconds 0 7 seconds on 0 3 seconds off Indicates that the handset is off hook D...

Page 120: ...try pressing the START MEMORY key If it doesn t feed out remove it as follows Important Do not try to remove a document without opening the operation panel This may damage the feeder mechanism 1 Open the operation panel by grasping the finger hold and pulling up 2 Remove the document 3 Close the operation panel making sure it clicks into place Click Clearing Paper Jams 118 ...

Page 121: ...peration panel grasp the finger hold and pull up and then pull the release on the right side of the machine forward to open the print compartment cover 3 Gently pull the jammed paper out of the machine making sure no torn pieces of paper remain in the print compartment or rollers Clearing Paper Jams 119 ...

Page 122: ... compartment cover press down on both sides to make sure it clicks into place and then close the operation panel 5 Reinsert the paper in the paper tray and push the paper release plate back down Clearing Paper Jams 120 ...

Page 123: ...Imaging film and paper must be loaded to perform the following operation SPEED DIAL REDIAL HOLD SEARCH SPEAKER ABC DEF JKL MNO GHI TUV WXYZ PQRS SYMBOLS OWN NUMBER SET 2 Press 3 Enter your fax number max of 20 digits by pressing the number keys If you make a mistake press the HOLD SEARCH key to move the cursor back to the mistake then enter the correct number or letter 4 Press 5 Enter your name by...

Page 124: ...Dialling 1 Lift the handset or press 2 Dial the fax number 3 Wait for the reception tone if a person answers ask them to press their Start key 4 Press Rapid Key Dialling Press the appropriate Rapid Key Transmission will begin automatically Speed Dialling 1 Press 2 Enter 2 digit Speed Dial number 3 Press SPEAKER SPEED DIAL START MEMORY START MEMORY RECEIVING DOCUMENTS START MEMORY Press FAX mode Th...

Page 125: ... key 11 60 Cover sheet 99 D Date setting 28 Dial mode 95 Dialling Direct Keypad 49 Normal 41 63 Rapid Key 47 63 Search 50 64 Speed 48 63 Direct Keypad Dialling 49 Display 10 Display messages 115 Distinctive Ring 74 Document feeder 37 Document guides 37 Document restrictions 36 Document rollers 109 Document sizes 35 Document maximum scanning size 36 E Extension telephone Connecting 17 Using 56 F Fa...

Page 126: ...AX mode 31 53 Setting 32 TEL mode 31 55 TEL FAX mode 31 52 Reception mode key 10 32 Reception Ratio setting 58 Redial key 10 42 64 Redialling 51 64 Remote Reception Select 94 Removing original document 38 Resolution 39 Resolution key 10 Ringing volume 34 Rollers cleaning 109 S Scanning glass cleaning 109 Search Dialling 50 64 Sender s name and number entering 25 Speaker key 11 33 41 63 Speaker vol...

Page 127: ...V Volume keys 11 33 Index 125 ...

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Page 131: ...Y LTD A C N 003 039 405 1 Huntingwood Drive Huntingwood Blacktown N S W 2148 SHARP CORPORATION OF NEW ZEALAND LIMITED Cnr Mahunga Drive Hastie Ave Mangere Bridge Auckland New Zealand SHARP CORPORATION PRINTED IN THAILAND TINSE3868XHZZ ...

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