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Sharp FO-6700, Operation Manual

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MODEL

FO-6700

OPERATION MANUAL

FACSIMILE

FO-6700

FACSIMILE 

 1.  Installation   
 2.  Sending Documents     
 3.  Receiving Documents   
 4.  Making Copies    
 5.  Special Functions
 6.  Option Settings 
 7.  Printing Reports and Lists
 8.  Maintenance    
 9.  Troubleshooting

Summary of Contents for FO-6700

Page 1: ... FO 6700 OPERATION MANUAL FACSIMILE 1 Installation 2 Sending Documents 3 Receiving Documents 4 Making Copies 5 Special Functions 6 Option Settings 7 Printing Reports and Lists 8 Maintenance 9 Troubleshooting ...

Page 2: ...terference in which case the user will be required to correct the interference at his own expense ABOUT THE TELEPHONE CONSUMER PROTECTION ACT OF 1991 The Telephone Consumer Protection Act of 1991 makes it unlawful for any person to use a computer or other electronic device to send any message via a telephone facsimile machine unless such message clearly contains in a margin at the top or bottom of...

Page 3: ...E GUIDE RESOLUTION Load document RESOLUTION press SPEAKER Dial press numeric keys Wait for reception tone Load document RESOLUTION Dial press numeric keys Load document RESOLUTION Press Rapid Key SPEED DIAL Load document RESOLUTION Enter Speed Dial number press numeric keys if less than 3 digits press START to complete entry START Load document RESOLUTION Wait for reception tone START START ...

Page 4: ...to RESOLUTION pulse SPEAKER Marque pulse teclas numéricas Espere el tono recepción Colocar el documento RESOLUTION Marque pulse teclas numéricas Colocar el documento RESOLUTION Pulse la Tecla Rápida START SPEED DIAL Colocar el documento RESOLUTION Introduzca el número de discado r pido presione las teclas numéricas si fueran menos de 3 digitos para completar el procedimiento presione START START R...

Page 5: ...er paper Initial starter cartridge included with fax machine Approx 3000 pages Replacementcartridge FO 47ND Approx 6000 pages Drum cartridge yield Initial starter cartridge included with fax machine 20 000 pages ave Replacement cartridge FO 47DR 20 000 pages ave Resolution Horizontal 203 pels inch 8 pels mm Vertical Standard 98 lines inch 3 85 lines mm Fine Halftone 196 lines inch 7 7 lines mm Sup...

Page 6: ...4 lines mm Input document size Automatic feeding Width 5 8 to 10 1 148 to 256 mm Length 5 0 to 14 3 128 to 364 mm Manual feeding Width 5 8 to 11 0 148 to 279 mm Length 5 0 to 17 0 128 to 432 mm Effective Scanning width 10 1 256 mm max Effective Printing width 8 0 203 mm max Reception modes Auto Manual Instascan speed 30 ppm letter size documents standard resolution Full Dual Access Yes Copy functi...

Page 7: ...le equipment basic safety precautions should always be followed to reduce the risk of fire electric shock and injury to persons including the following CAUTION To reduce the risk of fire use only No 26 AWG or larger telecommunication line cord Do not disassemble this machine or attempt any procedures not described in this manual Refer all servicing to qualified service per sonnel This machine must...

Page 8: ...lots or openings on the machine This could create a risk of fire or electric shock If an object falls into the machine that you cannot safely remove unplug the machine and consult a qualified service representative Do not place this machine on an unstable cart stand or table The machine could be seriously damaged if it falls Avoid using a telephone other than a cordless type during an electri cal ...

Page 9: ... Your Name and Fax Number 29 Setting the Date and Time 32 Volume Adjustment 34 2 Sending Documents 36 Transmittable Documents 36 Loading the Document 38 Adjusting the Resolution and Contrast 39 Sending a Fax by Normal Dialing 41 Programming Auto Dial Numbers 43 Creating and Using Personal Books 49 Sending a Fax by Automatic Dialing 56 Cover Sheet 67 Batch Page Numbering 69 3 Receiving Documents 71...

Page 10: ...Scanning for Two sided Documents 149 Print Hold 151 Department Control 153 Blocking Reception of Unwanted Faxes 156 Telephone Billing 158 Distinctive Ring 160 6 Optional Settings 162 7 Printing Lists and Reports 173 8 Maintenance 183 Cleaning the Scanning Glass and Rollers 183 The Housing 184 Replacing the Verification Stamp 184 9 Troubleshooting 186 Problems and Solutions 186 Messages and Signals...

Page 11: ...g up make sure you have all of the following items If any are missing contact your dealer Telephone line cord Toner cartridge Rapid Key labels Document OUT tray Operation manual Received document tray Power cord Paper size labels Drum cartridge Left cassette covers 2 ...

Page 12: ... option this lights when the fax machine is using Line 1 LINE 2 IN USE light If you have installed the dual line option this lights when the fax machine is using Line 2 STATUS indicator This blinks when a paper size error or paper jam occurs It also blinks when the print compartment cover is open or when the received document tray is not properly installed A message appears in the display to indic...

Page 13: ...n the display prompts related to operations you are performing and information about how the fax is using the telephone line transmitting receiving etc Press this key to change between the two types of information If you have installed the dual line option three types of information appear prompts related to operations you are performing use of Line 1 and use of Line 2 POWER SAVE key Press this ke...

Page 14: ...9 COVER SHEET Rapid Dial Keys Press one of these keys to dial a fax number automatically Note that you must attach the Rapid Key labels CONTRAST key Press this key to adjust the contrast before sending or copying a document PAGE COUNTER key Press this key to include a slash and the total number of pages after each page number on the pages of a transmitted document CONFIDENTIAL key Press this key t...

Page 15: ...an auto dial number in a personal book After you press the key enter the passcode for the book SPACE key Press this key to enter a space when programming a name SHIFT key Press this key to switch between upper and lower case letters when programming a name SP key Press this key to enter a symbol when programming a name CLEAR key Press this key to clear a mistake when programming a name or fax numb...

Page 16: ...3 Dial keypad numeric keys Use these keys to dial and program fax numbers FUNCTION key Press this key to select various special functions SPEED DIAL key Press this key to dial a Speed Dial number COPY key Press this key to make a copy of a document DOCUMENT key Press this key to transmit a document without reading it first into memory DUPLEX SCAN key Press this key to transmit or copy a two sided ...

Page 17: ...s key to send a document to a group of receiving fax machines STOP key Press this key to cancel an operation before it is completed PRIORITY key Press this key when you need to transmit a document ahead of other documents waiting in memory for transmission START key Press this key to begin transmission when using Speed Dialing Direct Keypad Dialing or Normal Dialing REPORT key Press this key to pr...

Page 18: ...face Connecting the power cord Connect the female end of the power cord to the fax machine as shown Insert the male end into a 120 V 60 Hz grounded 3 prong AC outlet Note If your area experiences a high incidence of lightning or power surges we recommend that you install surge protectors for the power and telephone lines Surge protectors can be purchased at most telephone specialty stores Press th...

Page 19: ... machine is set for touch tone dialing If you are on a pulse dial rotary line you must set the fax machine for pulse dialing by changing Option Setting 22 This procedure is described in Chapter 6 Optional Settings Connecting a telephone optional If desired you can connect a telephone to the TEL SET jack on the back of the machine Remove the seal that covers the TEL SET jack before connecting the t...

Page 20: ...eft side of the machine goes into the hole on the left side of the document OUT tray Pull out the tray extension Attaching the received document tray Slide the received document tray into the machine as shown When it stops lift the end slightly and push in so that the tray locks into place Important The received document tray must be attached for the fax machine to operate properly Make sure the l...

Page 21: ...fax machine uses Line 1 The fax machine will only ring when a call is received on Line 1 When a call is received on Line 2 the LINE2 IN USE indicator will blink Selecting a line when the dual line option has been installed If you wish to use a particular line to fax a document press the LINE key one or more times before dialing until the desired line appears in the display LINE 1 SELECTED will app...

Page 22: ...rred A double feed is when two pages are fed through the scanner at once which means that one of the pages is not scanned To use this function have your dealer install the Verification Stamp option and then set Option Setting 29 to ON as explained in Chapter 6 Optional Settings The F A S T System optional service To ensure that you obtain maximum productivity from your fax machine the F A S T Syst...

Page 23: ...FO 47DR can print approximately 20 000 let ter size pages 1 Press the green release and open the print compartment cover Caution The fusing unit inside the print compartment becomes very hot during operation Be careful not to touch the inside of the compart ment 2 If you are replacing the toner cartridge remove the old cartridge and dispose of it according to local regulations Go directly to Step ...

Page 24: ... to light will damage the drum car tridge Install the cartridge promptly after removing it from its packaging 5 Insert the drum cartridge into the print compartment aligning the guides on the cartridge with the grooves on the sides of the compartment Insert the cartridge by aligning the colored 1 labels on the cartridge and the sides of the compartment Make sure the drum cartridge is inserted in a...

Page 25: ...ay make a noticeable sound when the print compartment cover is closed after installing the cartridge This is normal and does not indicate a problem in the machine 7 Hold the toner cartridge by the handle and lower it into the print compartment Make sure that the four pins two on each side fit into the grooves on the sides of the compartment Insert the cartridge by aligning the colored 2 labels on ...

Page 26: ...ver Press down on the dot markings at the left edge to make sure the cover is completely closed 10 Reset the drum counter by pressing the LIFE key flip up the Rapid Key overlay 3 and the START key LIFE V 3 START Note The print compartment cover may become noticeably warm if a large number of pages are successively printed This is normal and does not indicate a problem in the machine ...

Page 27: ...he toner cartridge indicator will light steadily and REPLACE TONER will appear in the display Printing will no longer be possible Use the following replacement toner cartridge Sharp FO 47ND toner cartridge When to replace the drum cartridge When the drum cartridge life is over the drum cartridge indicator on the operation panel will blink and DRUM LIFE OVER will appear in the display Use the follo...

Page 28: ... tray You can load up to 500 sheets of letter paper in each of the paper cassettes Note To use A4 paper in a paper cassette you must have a service tech nician adjust the cassette Loading paper in the paper tray 1 Remove the received document tray 2 If you are loading legal paper grasp the end of the paper tray and pull it out ...

Page 29: ...he tray is pushed in Otherwise a size error will result Caution This paper tray is designed to accomodate 250 sheets of paper See the red line in the tray Loading more than 250 sheets may damage the machine Loading paper in a paper cassette 1 Grasp the hand hold on the cassette and pull out the cassette until it stops Attach a letter or legal label here to indicate the paper size Note When adding ...

Page 30: ...of paper in the cassette print side up Make sure the stack of paper is not higher than the two tabs on the paper guide and the two metal tabs If it is remove some of the paper 4 Push the cassette back into the machine making sure it clicks into place Attach a LETTER label here to indicate the paper size ...

Page 31: ...he date and time as explained in the following sec tion to have the fax machine include this information automatically at the top of your fax messages Note Make sure the display shows the date and time before beginning a programming operation If the display shows the telephone line status press the CHANGEOVER key to switch to the date and time 1 Press these keys The display will show FUNCTION 3 2 ...

Page 32: ...20 digits by pressing the numeric keys To insert a space between digits press the key To clear a mistake press the STOP key Example 4 5 2 4 3 2 5 3 2 8 3 If the dual line option has been installed press 1 to enter the name and number of Line 1 or 2 to enter the name and number of Line 2 Otherwise go directly to Step 4 or LINE 1 LINE 2 1 2 ...

Page 33: ...ss the SPACE key to enter a space To change case press the SHIFT key To clear a mistake press the CLEAR key To enter a number as part of a name press the appropriate numeric key To select one of the following special symbols press the SP key one or more times _ 6 Flip the Rapid Key overlay down if it is up and enter your name by pressing the appropriate letter keys as shown below Max of 24 charact...

Page 34: ...ne status press the CHANGEOVER key to switch to the date and time 1 Press these keys The display will show 2 Enter a two digit number for the month 01 for January 02 for February 12 for December etc To correct a mistake press the STOP key to move the cursor back to the mistake and then enter the correct number FUNCTION 3 3 Enter a two digit number for the day 01 to 31 4 Example January 04 DATE TIM...

Page 35: ...25 or Daylight Saving Time If desired you can set the clock to move forward and backward automatically at the beginning and end of Daylight Saving Time 1 Press these keys 0 5 2 9 A M P M 8 Press the STOP key twice to return to the date and time display FUNCTION 3 5 2 Press 1 to turn on the Daylight Saving Time function or 2 to turn it off or YES NO 1 2 3 Press the STOP key twice to return to the d...

Page 36: ... DOWN keys Speaker 1 Press the SPEAKER key 2 Flip the Rapid Key overlay up if it is down and press the UP or DOWN key 3 When the display shows the desired volume level press the SPEAKER key to turn off the speaker Display SPEAKER SPEAKER DOWN UP or SPEAKER VOLUME LOW SPEAKER VOLUME MIDDLE SPEAKER VOLUME HIGH ...

Page 37: ...and press the UP or DOWN key Make sure the SPEAKER key has not been pressed The ringer will ring once at the selected level then the date and time will reappear in the display Display RINGER VOLUME LOW RINGER VOLUME MIDDLE RINGER VOLUME HIGH RINGER VOLUME OFF OK PRESS START DOWN UP or START ...

Page 38: ...ou can load in the document feeder depend on whether you load one page at a time or several pages at once Loading one page at a time Loading several pages at once letter size max 50 pages legal size max 20 pages Minimum size Maximum size Minimum weight Maximum weight Minimum size Maximum size Minimum weight Maximum weight 5 0 128 mm 5 8 148 mm 14 lbs 52 g m Note 11 x 17 paper must be loaded one pa...

Page 39: ...om the top and bottom of the document Other restrictions The scanner cannot recognize yellow greenish yellow or light blue ink Ink glue and correcting fluid on documents must be dry before they pass through the document feeder All clips staples and pins must be removed from documents before loading in the feeder If these are not removed they may damage the machine Documents which are patched taped...

Page 40: ... If your document consists of several large or thick pages which must be loaded one at a time insert each page into the feeder as the previous page is being scanned Insert gently to prevent double feeding 1 Adjust the document guides to the width of your document 2 Place the document face down and push it gently into the document feeder The top edge of the document should enter the machine first T...

Page 41: ...If it doesn t the next best available setting will be used The resolution settings are only effective for transmitting and copy ing a document They are not effective for receiving a document STANDARD Use STANDARD for ordinary documents This setting gives you the fastest and most economical transmission FINE Use FINE for documents containing small letters or fine drawings SUPER FINE Use SUPER FINE ...

Page 42: ...ontrast The fax machine has three contrast settings The default setting is AUTO To adjust the contrast flip up the Rapid Key overlay if necessary and press the CONTRAST key until the desired setting appears in the display AUTO Use AUTO for normal documents DARK Use DARK for faint documents LIGHT Use LIGHT for documents with a dark background RESOLUTION Q CONTRAST LIGHT M 00 SEND READY DARK M 00 SE...

Page 43: ...ion phone and dial using the exten sion phone do not press the SPEAKER key on the fax machine If a person answers you will be able to speak to them through the phone before sending a fax Note If you press the SPEAKER key to dial you will not be able to speak using an extension phone connected to the fax machine in the event that a person answers 2 Load the document s Note If desired you can load t...

Page 44: ...IAL key after dialing 4 Wait for the connection When you hear a fax tone press the START key on the fax machine If a person answers and you are using an extension phone ask them to press their Start key When you hear the fax tone press the START key on your fax machine Using the REDIAL key You can press the REDIAL key to redial the last number dialed To send a document press the START key when you...

Page 45: ...or Speed Dial number you must first program the full fax number in the Rapid Key or Speed Dial number It is usually convenient to program your most frequently dialed numbers in Rapid Keys 48 Rapid Keys are available 200 Speed Dial numbers are available 1 Press these keys The display will show 2 Enter the number 01 The display will show FUNCTION 3 1 3 Press the 1 key to select SET 1 3 ENTRY MODE EN...

Page 46: ... the START key to complete the entry Example Rapid Key 02 or Speed Dial 1 5 Enter the fax number by pressing the numeric keys max of 60 digits including pauses To clear a mistake press the CLEAR key If a pause is required between any of the digits to access a special service or an outside line press the REDIAL key two seconds per pause The pause will appear as a hyphen Several pauses can be entere...

Page 47: ...r a name go directly to Step 8 8 Press the START key Example SHARP 9 Press 1 if the number programmed is an area code or access code to be used for Chain Dialing see Chain Dialing at the end of this procedure Press 2 or START if the number is a regular fax number If you have not installed the dual line option go directly to Step 11 If you selected 1 SET go directly to Step 11 SET CANCEL or A S H R...

Page 48: ... Rapid Key Step 4 or STOP 10 This selection only appears if you have installed the dual line option Press 1 if you want the number you programmed to only use Line 1 Press 2 if you want the number to only use Line 2 Press 3 for no selection the first available line will be used Note A line cannot be selected if it has been restricted to reception with Option Setting 31 Dial Selection see Chapter 6 ...

Page 49: ...to select CLEAR 2 Chain Diaing for area and access codes You can also program an area code or access code in a Rapid Key or Speed Dial number using the above programming procedure In Step 9 press 1 to set the number as a Chain Dialing number After you dial an area code or access code using a Rapid Key or Speed Dial number set for Chain Dialing the fax machine will wait for you to dial the remainde...

Page 50: ...me s when they appear in the display Steps 5 and 7 5 Return to Step 3 to clear another number or press the STOP key repeatedly to return to the date and time display Step 3 or STOP 3 To clear a Rapid Key press the Rapid Key To clear a Speed Dial number press the SPEED DIAL key and then enter the number with the numeric keys If you enter less than 3 digits press the START key to complete the entry ...

Page 51: ...that must be entered to use or edit the book You can open a personal book by pressing the PERSONAL BOOK key and then entering the book s 4 digit passcode After that simply follow the desired procedure for programming or using a Rapid Key or Speed Dial number as explained elsewhere in this manual Creating a personal directory book To create a new personal directory book follow the steps below 1 Pre...

Page 52: ...MODE ENTER 01 30 0 1 Example Personal Directory Book 01 6 Press the START key The display will show BOOK 01 ENTER PASSCODE BOOK 01 ENTER BOOK NAME 7 Enter a name for the personal directory book by pressing the letter entry keys Make sure the Rapid Key overlay is down Example SUSAN A S U N 5 Enter a four digit passcode for the personal directory book this can be any four digit number you like Examp...

Page 53: ...Rapid Key or Speed Dial number in a personal book you must first open the book Follow these steps 1 Press the PERSONAL BOOK key Flip up the Rapid Key overlay if necessary The display will show Z PERSONAL BOOK SELECT PERSONAL BOOK ENTER PASSCODE 2 Press the number keys to enter the 4 digit password of your book The display briefly shows the following and then reverts to the date and time PERSONAL B...

Page 54: ...d Key and Speed Dial numbers from your book see page 80 Broadcast a fax to multiple destinations using Rapid Keys Speed Dial numbers or a Group Key in your book see pages 77 and 79 Set up a Program Key in your book see page 132 Note Only Rapid Keys and Speed Dial numbers from your book can be used Poll one or more fax machines using Rapid Keys and Speed Dial numbers from your book see page 103 Set...

Page 55: ...rom a book you must first open the book and then cancel the operation For example if you need to cancel a fax transmission that was performed from a book open your book and then cancel the operation as explained on page 65 or 66 Note that the transmission status of the fax can be checked without opening your book To clear a Rapid Key or Speed Dial number in a book open the book and then clear the ...

Page 56: ...he 2 key to select CLEAR The display will show 4 Enter the 2 digit number of the book The display will show 5 Enter the four digit passcode of the book 2 BOOK CLEAR MODE ENTER 01 30 0 1 Example Personal Book 01 Example 0 3 1 2 BOOK 01 ENTER PASSCODE 2 3 ENTRY MODE ENTER 01 11 1 Press these keys The display will show FUNCTION 3 ...

Page 57: ...Creating and Using Personal Books 55 2 Sending Documents 7 Press the STOP key repeatedly to return to the date and time display STOP 6 Press the START key START ...

Page 58: ...eviously scanned documents are transmitted you can press the PRIORITY key after loading your document Your document will be transmitted immediately after the current document has completed transmission If you don t want the document to be transmitted from memory you can press the DOCUMENT key after loading the document In this case the document will not be scanned until all previously set operatio...

Page 59: ...ROR will appear in the display Press the START key or the STOP key as follows Press the START key if you want to transmit the pages which have been stored up to that point in memory The remaining pages will be ejected from the feeder After transmission the memory will be cleared and you can transmit the remaining pages You will also need to transmit the page which was being scanned when the mem or...

Page 60: ...ion is established Rapid Key Dialing If the number you want to dial has been programmed in a Rapid Key you can dial it by pressing the Rapid Key 1 Load the document s SEND READY will appear in the display Set the resolution and or contrast if desired To send the document ahead of other documents waiting for transmission press the PRIORITY key To send the document directly from the feeder not throu...

Page 61: ... the resolution and or contrast if desired To send the document ahead of other documents waiting for transmission press the PRIORITY key To send the document directly from the feeder not through memory press the DOCUMENT key 2 Press the SPEED DIAL key and then enter the Speed Dial number by pressing the numeric keys If you enter less than 3 digits for the Speed Dial number press the START key to c...

Page 62: ...then press the START key to begin dialing 1 Load the document s Note If desired you can load the document after dialing in Step 2 below SEND READY will appear in the display Set the resolution and or contrast if desired To send the document ahead of other documents waiting for transmission press the PRIORITY key To send the document directly from the feeder not through memory press the DOCUMENT ke...

Page 63: ...not correct press the STOP key to backspace and clear one digit at a time and then re enter the correct digit s Searching for an auto dial number If you don t remember the Rapid Key or Speed Dial number in which you have programmed a particular fax number you can search for the number by following the steps below Once you have found the number you can dial it and transmit the loaded document by si...

Page 64: ...u will scroll through the list from the beginning 4 Press either arrow key to scroll through the names Stop when the desired name appears in the display If no numbers have been stored under the entered letter or you have reached the end of the list NOT FOUND will appear or Example A A RESOLUTION Q CONTRAST 2 Press the SEARCH DIAL key flip up the Rapid Key overlay X SEARCH DIAL 5 Press the START ke...

Page 65: ...ay normally shows the date and time and prompts related to operations you are performing To check and see what number the fax machine is currently calling or transmitting to or what number the fax machine is currently receiving a document from if this information is available press the CHANGEOVER key Information on the current call will appear in the display To switch back to the date and time dis...

Page 66: ...ll on a telephone automatic redialing may stop before the set number of redialing attempts are made Memory Retransmission If a line error or power failure occurs during any type of memory transmission your fax will automatically redial the number and attempt to complete the transmission Retransmission will begin from the page which was being transmitted when the error occurred The fax machine has ...

Page 67: ...the Rapid Key overlay and then 2 TX STATUS will appear in the display 2 Press the key or the key to scroll through the list of transmissions The name or number of each receiving party will appear in the display together with the 3 digit memory number assigned to the transmission To cancel a transmission press the CLEAR key and then the START key while the transmission appears in the display 3 When...

Page 68: ...lowing procedure If you don t know the memory number use the preceding procedure 1 Press the MEM STATUS key flip up the Rapid Key overlay and then 4 The display will show 2 Enter the 3 digit memory number assigned to the transmission you want to cancel Example 3 Press the START key to cancel the transmission 4 MESSAGE CLEAR ENTER MESSAGE W MEM STATUS 0 4 1 0 START ...

Page 69: ...er is used the sender s name and number and the total number of pages Your name and number must be programmed in order for them to appear on the cover sheet See Entering Your Name and Fax Num ber in Chapter 1 To have the recipient s name appear you must dial using a Rapid Key or Speed Dial number with the name programmed Cover Sheet cannot be selected when you use the Relay Request function 1 Load...

Page 70: ...selection press the STOP key 3 Dial the receiving party and transmit the fax If desired you can set your fax to automatically send a cover sheet with every transmission you do not have to press the COVER SHEET key each time This is accomplished by setting Option Setting 10 Auto Cover Sheet to YES as explained in Chapter 6 Optional Settings U COVER SHEET ...

Page 71: ...ach page number for example P 01 05 P 02 05 etc This allows the receiver to check for missing pages 1 Load the document s SEND READY will appear in the display 2 Press the PAGE COUNTER key The display will show ENTER OF PAGE S ENTER 01 99 3 Enter the total number of pages 01 to 99 by pressing the numeric keys If you are sending a cover sheet do not include it in the total number of pages the numbe...

Page 72: ...tch number entry remove the document from the feeder or press the STOP key If the number of pages actually transmitted does not coincide with the batch number entered the alarm will sound and PAGE COUNT ERROR will appear in the display PAGE E will also appear in the NOTE column of the Transaction Report if printed ...

Page 73: ...answered by picking up the extension phone Note If the dual line option has been installed the reception mode can only be selected for Line 1 The reception mode of Line 2 is fixed at AUTO Note that when a call is received on Line 2 the LINE2 IN USE indicator will blink however the fax machine will not ring Note If the dual line option has been installed and a line has been restricted to transmissi...

Page 74: ...phone connected to the same line Using AUTO Reception Mode In AUTO reception mode the fax machine automatically answers all calls on one ring and receives incoming faxes You can change the number of rings on which the machine answers calls by changing Option Setting 2 See Chapter 6 Optional Set tings If you pick up an extension phone before the fax machine answers you can talk to the other party a...

Page 75: ...ll appear in the display alternating with NO PAPER REPLACE TONER or PAPER JAM When you add paper replace the toner cartridge or clear the jam the stored documents will automatically print out You can display information on the documents received to memory by following these steps 2 Press the key or the key to scroll through the list of received documents The name or number of the sender of each do...

Page 76: ... will be automatically stored in memory and then printed when all previous printing jobs are completed The default resolution for copying is FINE If desired you can change the default resolution to SUPER FINE by changing Option Setting 32 see Chapter 6 Optional Settings 1 Load the document SEND READY will appear in the display If desired adjust the resolution and or contrast 2 Press the COPY key T...

Page 77: ... original with the numeric keys If the desired number of copies is from 1 to 9 enter 0 first The display will show 4 Press 1 MULTI if you do not want the copies sorted or 2 SORT if you want the copies sorted Copying will begin MULTI SORT COPY MODE 1 MULTI 2 SORT or 1 2 Example Three copies per original MULTI SORT Example of three copies each of three originals 0 3 ...

Page 78: ...ill appear in the display 2 Press the key or the key to scroll through the list of copy jobs The time the original was scanned into memory will appear in the display together with the 3 digit memory number assigned to the job To cancel a copy job press the CLEAR key and then the START key while the copy job appears in the display 3 When you have finished checking the list press the STOP key twice ...

Page 79: ...t s SEND READY will appear in the display 2 Press the BROADCAST key The display will show 3 Dial the receiving machines using one or more of the following methods Press one or more Rapid Keys Enter one or more Speed Dial numbers pressing the SPEED DIAL key before each number If you enter less than 3 digits for a number press the START key to complete the entry BROADCAST MODE ENTER STATION Example ...

Page 80: ...ey The display will show BROADCAST MODE SELECT THE MODE If desired adjust the resolution and or contrast 5 Press the START key twice Transmission will begin A Transaction Report is automatically printed out after Broadcasting is completed Check the Note column of the report to see if any of the locations are marked Busy or have a communication error code If so send the document to those locations ...

Page 81: ... broadcasting operation using the following simplified procedure 1 Load the document s SEND READY will appear in the display If desired adjust the resolution and or contrast Example 2 Press the appropriate Group Key Transmission will begin RESOLUTION Q CONTRAST CLEAR SP SHIFT SPACE A I Q Y B J R Z C K S D L T E M U F N V G O W H P X 01 09 17 25 02 10 18 26 03 11 19 04 12 20 05 13 21 06 14 22 07 15...

Page 82: ...o dial a group of fax numbers by simply pressing the appropriate Group Key once To store a group of numbers in a Group Key follow the steps below Any Rapid Key that is not already programmed as a Rapid Key or a Program Key can be used as a Group Key Only Rapid Key and Speed Dial numbers excluding numbers set for Chain Dialing can be stored in a Group Key Full numbers can not be stored CLEAR SP SHI...

Page 83: ...SPEED DIAL key before each number if you enter less than 3 digits for a number press the START key to complete the entry Example 1 SPEED DIAL B 02 START START STOP Editing a group If necessary you can add numbers to or delete numbers from a group by repeating the programming procedure for the Group Key Press 1 for SET in Step 2 and select the Group Key in Step 3 Add or delete numbers in Step 4 To ...

Page 84: ... machine is a Sharp model with confidential reception capability To use this function your name and fax number OWN PASS CODE must be entered in your fax machine as explained in Chap ter 1 Some fax machines have multiple mailboxes for receiving confi dential faxes If you are sending to a machine with multiple confi dential mailboxes contact the receiving party in advance for the appropriate mailbox...

Page 85: ...o Step 4 4 Press the START key 5 Dial the receiving machine using one of the following methods Press a Rapid Key Press the SPEED DIAL key and enter a Speed Dial number if you enter less than 3 digits press the START key to complete the entry Check the name or number that appears and then press the START key Enter a full telephone number with the numeric keys and press the START key Transmission wi...

Page 86: ... passcode Your fax has 10 mailboxes in which confidential documents can be received Each mailbox has its own passcode allowing up to 10 different people or groups to each receive their own confidential documents The mailboxes are identified by 2 digit numbers Programming the confidential passcode To receive a confidential document you must first program a 2 digit mailbox number and a 4 digit passc...

Page 87: ...ing the letter entry keys make sure the Rapid Key overlay is down 6 Press the START key Example 0 3 1 2 Example SHARP Note After entering the passcode your fax will print it out for your records If you forget the passcode and have kept no record contact your Sharp dealer Clearing the passcode 1 Press the CONFIDENTIAL Key and then 4 The display will show 4 S CONFIDENTIAL A S H R P START START ...

Page 88: ...ng out received documents When you have received a confidential document RCVD CONF FAX will appear in the display Print out the Confidential Reception List as explained in Chapter 7 to see which mailbox has received the document and then follow the steps below to print out the document 1 Press these keys The display will show 2 CONF DATA PRINT ENTER BOX 00 99 S CONFIDENTIAL 2 2 Enter your mailbox ...

Page 89: ...Confidential Operations 87 5 Special Functions 3 Enter your confidential passcode Example 0 3 1 2 4 Press the START key Printing will begin After printing the document will be erased from memory START ...

Page 90: ...machine and the fax numbers of the end receiving machines Up to 10 different relay groups can be stored Fax numbers of the end receiving machines can be entered as Rapid Key numbers Speed Dial numbers and or Group Key numbers if they have been programmed as such in the relay machine not in your fax machine Check with the operator of the relay machine for these numbers The total number of end recei...

Page 91: ...achine to store it in a Group Key and then enter the Group Key in the relay group 1 Press the FUNCTION key 5 and then 2 The display will show Rapid Key number 4 spaces Speed Dial number 2 spaces Group Key number 4 spaces for one group Full number Number of digits in number max of 30 per number 2 RELAY GROUP SET ENTER 01 10 2 Enter a 2 digit number from 01 to 10 This number identifies the relay gro...

Page 92: ...tly to Step 7 5 Press the START key 4 Enter the fax number of the relay machine using one of the following methods Press a Rapid Key Press the SPEED DIAL key and enter a Speed Dial number if you enter less than 3 digits press the START key to complete the entry Enter the full fax number with the numeric keys Example Rapid Keys 01 and 33 0 1 3 Example SPEED DIAL 1 3 7 Press the START key START STAR...

Page 93: ...oup Key numbers for end receiving machines that are programmed in the relay machine If you don t want to enter Group Key numbers go directly to Step 11 Example Speed Dial numbers 10 and 23 0 3 1 2 Example 11 Press the START key 12 Enter full fax numbers of the end receiving machines pressing the START key after each fax number Include the area code if the number is outside the local dialing area o...

Page 94: ...n check the number by printing out the Relay Group List as explained in Chapter 7 Step 2 or 1 Press the FUNCTION key 5 and then 3 The display will show 2 Enter the 2 digit number that identifies the group you want to clear 3 RELAY GROUP CLEAR ENTER 01 10 3 Press the START key 0 1 3 4 Return to Step 2 to clear another relay group or press STOP repeatedly to return to the date and time display Step ...

Page 95: ...ust also be entered in your fax machine as explained in Entering Your Name and Fax Number in Chapter 1 1 Load the document s SEND READY will appear in the display Example 2 Press the FUNCTION key 5 and then 1 1 RELAY TX ENTER 01 10 3 Enter the 2 digit number of the relay group by pressing the numeric keys 0 1 4 Press the START key Adjust the resolution and contrast if desired 5 Press the START key...

Page 96: ...our fax receives a relay request from another fax machine RCVD RELAY REQUEST will appear in the display If the telephone billing function is turned on the fax machine can not act as a relay station To clear a fax number from the Relay Passcode List you need to know the 2 digit number which identifies it You can check this number by printing out the Passcode List see Chapter 7 1 Press the FUNCTION ...

Page 97: ...the fax number you want to clear and go to Step 5 Example 0 1 4 Enter the fax number of the machine to be added to the list max 20 digits 5 Press the START key 6 Return to Step 3 to enter or clear another number or press the STOP key repeatedly to return to the date and time display Example 3 2 1 4 4 1 1 Step 3 or START STOP 2 Press 1 to enter a number or 2 to clear a number or SET CLEAR 1 2 ...

Page 98: ...achine is closer to the end receiving machines than your machine To use either of these functions the receiving machine must support Subaddressing reception and in particular must support Subaddressing confidential reception or Subaddressing relay broadcast The receiving machine does not need to be a Sharp machine Note The FO 6700 only supports Subaddressing transmission It does not support Subadd...

Page 99: ...equest operation ask the operator of the receiving machine to enter the fax numbers of the end receiving machines The operator may also enter a passcode that your fax machine must use to gain permission for the relay transmission For a confidential transmission if the receiving fax machine has multiple confidential mailboxes ask the operator to enter the mailbox number of the recipient Except for ...

Page 100: ...ifies the transmission table Note This table number is only used by your machine It is not used by the receiving machine The display will show Example 0 1 4 Press the letter entry keys to enter a name for the transmission table If you don t want to enter a name go directly to Step 5 Example SHARP A S H R P 5 Press the START key The display will show TX TABLE 01 ENTER SUBADDRESS START ...

Page 101: ...meric keys to enter the passcode Ask the operator of the receiving machine for the passcode If a passcode is not required go directly to Step 9 START TX TABLE 01 ENTER PASSCODE 6 Enter the Subaddress that you and the operator of the receiving machine have agreed upon The Subaddress can be any number up to 20 digits long 1 1 1 Example 9 Press the START key The display will show START 2 TX TABLE SET...

Page 102: ...he FUNCTION key and then 0 The display will show 3 Press the 1 key The display will show Q CONTRAST RESOLUTION 1 SUBADDRESSING TX ENTER 01 20 0 SUBADDRESSING MODE ENTER 1 5 FUNCTION 0 1 Subaddressing mode selections appear alternately in the display 10 Return to Step 3 to enter another transmission table or press the STOP key repeatedly to return to the date and time display Step 3 or STOP ...

Page 103: ... Keypad Dialing START AUTO SUBADDR TX READY Clearing a transmission table Follow the steps below if you need to clear a Subaddressing transmission table 1 Press the FUNCTION key and then 0 The display will show 0 SUBADDRESSING MODE ENTER 1 5 FUNCTION 0 4 Enter the 2 digit number of the transmission table you wish to use for this operation The display will show Example 0 1 TX TABLE 01 PRESS START K...

Page 104: ...he display will show Example 0 1 TX TABLE 01 PRESS START KEY 4 Press the START key to clear the table The display will show 3 TX TABLE CLEAR ENTER 01 20 5 Press the STOP key repeatedly to return to the date and time display START STOP 3 TX TABLE CLEAR ENTER 01 20 2 Press the 3 key The display will show 3 ...

Page 105: ...elow If desired you can dial more than one fax number to receive docu ments consecutively from a group of fax machines this is called Serial Polling 1 Press the FUNCTION key and 8 The display will show 2 Dial the number s of the fax machine s you want to poll using one or more of the following methods Press one or more Rapid Keys Enter one or more Speed Dial numbers pressing the SPEED DIAL key bef...

Page 106: ...place when the other fax machine calls your fax machine and activates polling You can choose whether to allow polling only once or an unlimited number of times In the latter case your fax machine can be used as an electronic bulletin board Multiple documents can be stored for memory polling To add a document to others already stored simply repeating the storing pro cedure note that if Department C...

Page 107: ...NTER 1 2 1 2 Set the reception mode to AUTO press the FUNCTION key 1 and 1 FUNCTION 1 1 9 FUNCTION 5 Press 1 to allow polling only once or 2 to allow polling an unlimited number of times or 1 TIME REPEAT 1 2 7 Press the START key The document will be scanned into memory and your fax will go on polling standby START 6 Adjust the resolution and or contrast if desired and then press the START key RES...

Page 108: ...en one of the following conditions is met The fax number of the polling fax machine has been stored in your fax s list of permitted fax numbers called passcode numbers The polling fax must also have its fax number programmed in itself as described in Entering Your Name and Fax Number in Chapter 1 A System number has been programmed in the polling fax machine which matches your fax s System number ...

Page 109: ...ity is turned on or off with Option Setting 8 This procedure is explained in Chapter 6 Optional Settings Storing and clearing fax numbers for polling permission You can store up to 10 fax numbers in your fax s list of permitted numbers 1 Press these keys The display will show 2 Press 1 to set a number or 2 to clear a number 3 Storing Enter a 2 digit number from 01 to 10 This number identifies the ...

Page 110: ... one of its ID numbers 1 Press these keys The display will show 7 4 Enter the fax number max 20 digits by pressing the numeric keys Example 5 Press the START key 3 2 1 4 4 1 1 6 Return to Step 3 to enter or clear another number or press STOP repeatedly to return to the date and time display Step 3 or 07 SYSTEM MODE 1 SET 2 CLEAR FUNCTION 3 2 Press 1 to program the System number or 2 to clear it If...

Page 111: ... ID numbers for polling permission Up to five 4 digit ID numbers can be programmed in your fax machine for giving and receiving polling permission Polling will take place if one of your ID numbers matches the other fax machine s System number 1 Press these keys The display will show 06 ID MODE 1 SET 2 CLEAR FUNCTION 3 2 Press 1 to program an ID number or 2 to clear an ID number or SET CLEAR 1 2 6 ...

Page 112: ... Enter the number which identifies the ID number you want to clear and go to Step 5 Example 1 4 Enter the ID number 4 digits by pressing the numeric keys Example 0 3 1 4 5 Press the START key 6 Return to Step 3 to enter or clear another number or press STOP repeatedly to return to the date and time display Step 3 or START STOP ...

Page 113: ...s of the week and on specified dates during the year Note If the memory becomes full while Power Save Mode is on the fax machine will automatically turn on the laser printer print the faxes received to memory and then return to Power Save Mode Note Power Save Mode cannot be turned on when the Print Hold func tion is on Selecting the Power Save Type Before turning on Power Save Mode you will need t...

Page 114: ... when REAL TIME is selected To turn on Power Save Mode when REAL TIME is selected simply press the POWER SAVE key POWER SAVE MODE will appear in the display POWER SAVE MODE ON To turn off Power Save Mode press the POWER SAVE key once again POWER SAVE MODE OFF will appear briefly followed by the normal date and time display POWER SAVE STOP STOP POWER SAVE MODE Note Power Save Type cannot be selecte...

Page 115: ... Press the POWER SAVE key The display will show 2 Press 2 to select SET Note If you have already entered the timer settings and simply wish to turn on the timer press 1 TIMER ON POWER SAVE MODE 1 TIMER ON 2 SET 2 3 Enter the time you want Power Save Mode to turn on every day START TIME Enter two digits for the hour 01 to 12 and two digits for the minute 00 to 59 When finished enter for A M or for ...

Page 116: ...T key Note The above daily time settings will be in effect every day and are required The following WEEKEND and PERIOD settings are optional and are used to set additional weekly and yearly time periods that Power Save Mode will turn on The display will show WEEKEND SETTING 1 YES 2 NO 6 Press 1 if you want to set a day or days of the week such as the weekend that you want Power Save Mode to turn o...

Page 117: ... Mode will turn on from Saturday through Sunday 8 Press the START key The display will show PERIOD SETTING 1 YES 2 NO 9 Press 1 if you want to set a period during the year such as an extended holiday that Power Save Mode will turn on If not press 2 and go to Step 12 or YES NO 2 1 10 Enter the starting day of the period you want Power Save Mode to be on Enter a 2 digit number for the month 01 to 12...

Page 118: ...T key The display will show 0 1 0 1 Example January 1st START 13 Press 1 if you want to activate the timer immediately or 2 if you want to activate the timer at a later time The timer settings will not take effect until you activate the timer If you select 2 NO you can activate the timer at a later time by pressing the POWER SAVE key and then 1 to select TIMER ON TIMER ON 1 YES 2 NO or YES NO 2 1 ...

Page 119: ...rformed Note The DOCUMENT key cannot be used for a timer transmission Initial procedure To set a timer operation first perform the following procedure After you have completed this procedure go to the procedure for the specific operation you want to set see the following pages 1 Press the TIMER key The display will show 2 Press 1 to select SET TIMER MODE 1 SET 2 CLEAR 3 Press the key or the key un...

Page 120: ... key to select P M Example 9 25 0 5 2 9 or A M P M 7 Enter a 1 digit number for the day of the operation skip this step if the operation will be performed within the next 24 hours 0 Sunday 1 Monday 2 Tuesday 3 Wednesday 4 Thursday 5 Friday 6 Saturday 1 Example Monday 8 Press the START key and go to the specific procedure for your operation see the following pages START START ...

Page 121: ...sion Continued from Initial procedure 9 Dial the receiving machine using one of the following methods Press a Rapid Key Press the SPEED DIAL key and enter a Speed Dial number if you enter less than 3 digits press the START key to complete the entry Enter a full fax number with the numeric keys Example SPEED DIAL 1 RESOLUTION Q CONTRAST START START START ...

Page 122: ...Initial procedure 9 Enter the mailbox number 2 digits Go directly to Step 10 if the receiving machine does not have mailboxes Example 10 Press the START key 12 Load the document and then press the START key The document will be scanned into memory 0 1 START START ...

Page 123: ...if you enter less than 3 digits press the START key to complete the entry Enter a full fax number with the numeric keys 12 Press the START key 13 Adjust the resolution and or contrast if desired and then press the START key 14 Load the document and then press the START key The document will be scanned into memory Example SPEED DIAL 1 RESOLUTION Q CONTRAST START START START START ...

Page 124: ...olled using one of the following methods Press a Rapid Key Press the SPEED DIAL key and enter a Speed Dial number if you enter less than 3 digits press the START key to complete the entry Enter a full fax number with the numeric keys 10 Press the START key Example SPEED DIAL 1 START START ...

Page 125: ...more Rapid Keys Enter one or more Speed Dial numbers pressing the SPEED DIAL key before each number If you enter less than 3 digits press the START key to complete the entry Enter one or more full fax numbers with the numeric keys pressing the START key after each full number Press one or more Group Keys 10 Press the START key Example SPEED DIAL 1 SPEED DIAL 2 START START START ...

Page 126: ...PEED DIAL key before each number If you enter less than 3 digits press the START key to complete the entry Enter one or more full fax numbers with the numeric keys pressing the START key after each full number Press one or more Group Keys 10 Press the START key 11 Adjust the resolution and or contrast if desired and then press the START key Example SPEED DIAL 1 SPEED DIAL 2 RESOLUTION Q CONTRAST S...

Page 127: ...ent will be scanned into memory Relay Request Continued from Initial procedure 9 Enter the 2 digit relay group number by pressing the numeric keys 10 Press the START key 11 Adjust the resolution and or contrast if desired and then press the START key 0 1 RESOLUTION Q CONTRAST Example START START START ...

Page 128: ...digit number of the Subaddressing transmission table you wish to use 11 Dial the receiving machine using one of the following methods Press a Rapid Key Press the SPEED DIAL key and enter a Speed Dial number if you enter less than 3 digits press the START key to complete the entry Enter a full fax number with the numeric keys Example 0 1 Example SPEED DIAL 1 START 10 Press the START key START ...

Page 129: ...ons 12 Press the START key 13 Adjust the resolution and or contrast if desired and then press the START key 14 Load the document and then press the START key The document will be scanned into memory RESOLUTION Q CONTRAST START START START ...

Page 130: ...d follow the steps below You will need to know the number assigned to the operation in order to cancel it If you don t remember the number it appears in the display when you set the operation print out the Timer List See Chapter 7 Printing Out Reports and Lists 1 Press the TIMER key and then 2 The display will show 2 TIMER COMM CLEAR ENTER 01 48 2 Enter the 2 digit number assigned to the operation...

Page 131: ...y been programmed can be used as a Batch Key If you specify a day of the week in your program the transmission will be performed every week on that day If you do not specify a day of the week the transmission will be performed every day To program a Batch Key follow the procedure for entering programs explained in Entering and Using Programs in this chapter In Step 10 of the initial procedure sele...

Page 132: ...the message number assigned to your document will appear in the display 3 Press the STOP key The document will be transmitted at the designated time along with any other jobs stored under the same key After transmission all jobs in the batch will be cleared from memory Example CLEAR SP SHIFT SPACE A I Q Y B J R Z C K S D L T E M U F N V G O W H P X 01 09 17 25 02 10 18 26 03 11 19 04 12 20 05 13 2...

Page 133: ... need to know the message number assigned to the job If you don t remember the message number print out the Batch Transmission List see Batch Transmission List in Chapter 7 1 Press the Batch Key in which the document you want to clear has been stored Make sure no documents are in the feeder Example 0 1 0 Example CLEAR SP SHIFT SPACE A I Q Y B J R Z C K S D L T E M U F N V G O W H P X 01 09 17 25 0...

Page 134: ...ou can also include a timer setting in the program to have the operation performed automatically at a selected time To clear a mistake press the STOP key Initial procedure To program a Program Key first perform the following procedure After you have completed this procedure go to the procedure for the specific operation you want to program see the following pages 1 Press these keys The display wil...

Page 135: ... timer setting enter a two digit number for the hour 01 to 12 and a two digit number for the minute 00 to 59 If not go directly to Step 9 Example 9 25 7 Press the key to select A M or the key to select P M 0 5 2 9 or A M P M 8 Enter a 1 digit number for the day of the operation skip this step if the operation will be performed within the next 24 hours 0 Sunday 1 Monday 2 Tuesday 3 Wednesday 4 Thur...

Page 136: ...ey 10 Press the key or the key until the desired operation appears in the display Transmission SEND MODE Confidential transmission Polling Serial Polling Broadcasting Relay Request Subaddressing transmission Batch transmission this will only appear if a timer setting was made Memory Polling this will not appear if a timer setting was made START START ...

Page 137: ...nsmission Continued from Initial procedure 12 Dial the receiving machine using one of the following methods Press a Rapid Key Press the SPEED DIAL key and enter a Speed Dial number if you enter less than 3 digits press the START key to complete the entry Enter a full fax number with the numeric keys Example SPEED DIAL 1 RESOLUTION Q CONTRAST START START START ...

Page 138: ...does not have mailboxes Example 13 Press the START key 15 If you want the document to be sent through memory press the START key If you want the document to be sent directly from the feeder press the DOCUMENT key This is not possible if you included a timer setting 0 1 DOCUMENT or 16 Press the STOP key repeatedly until you return to the date and time display START STOP START ...

Page 139: ...te the entry Enter a full fax number with the numeric keys 15 Press the START key 16 Adjust the resolution and or contrast if desired and then press the START key 17 If you want the document to be sent through memory press the START key If you want the document to be sent directly from the feeder press the DOCUMENT key This is not possible if you included a timer setting Example SPEED DIAL 1 RESOL...

Page 140: ...L key and enter a Speed Dial number if you enter less than 3 digits press the START key to complete the entry Enter a full fax number with the numeric keys 13 Press the START key Example SPEED DIAL 1 18 Press the STOP key repeatedly until you return to the date and time display 14 Press the STOP key repeatedly until you return to the date and time display STOP STOP START START ...

Page 141: ...eed Dial numbers pressing the SPEED DIAL key before each number If you enter less than 3 digits press the START key to complete the entry Enter one or more full fax numbers with the numeric keys pressing the START key after each full number Press one or more Group Keys 13 Press the START key Example SPEED DIAL 1 SPEED DIAL 2 14 Press the STOP key repeatedly until you return to the date and time di...

Page 142: ... the SPEED DIAL key before each number If you enter less than 3 digits press the START key to complete the entry Enter one or more full fax numbers with the numeric keys pressing the START key after each full number Press one or more Group Keys 13 Press the START key 14 Adjust the resolution and or contrast if desired and then press the START key Example SPEED DIAL 1 SPEED DIAL 2 RESOLUTION Q CONT...

Page 143: ...ocedure 12 Enter the 2 digit relay group number by pressing the numeric keys 13 Press the START key 14 Adjust the resolution and or contrast if desired and then press the START key 0 1 RESOLUTION Q CONTRAST Example 16 Press the STOP key repeatedly until you return to the date and time display START STOP START START ...

Page 144: ...er press the DOCUMENT key This is not possible if you included a timer setting 16 Press the STOP key repeatedly until you return to the date and time display DOCUMENT or START STOP Subaddressing transmission Continued from Initial procedure 12 Enter the 2 digit number of the Subaddressing transmission table you wish to use 13 Press the START key Example 0 1 START ...

Page 145: ...te the entry Enter a full fax number with the numeric keys Example SPEED DIAL 1 START 15 Press the START key START 16 Adjust the resolution and or contrast if desired and then press the START key 17 If you want the document to be sent through memory press the START key If you want the document to be sent directly from the feeder press the DOCUMENT key This is not possible if you included a timer s...

Page 146: ... methods Press a Rapid Key Press the SPEED DIAL key and enter a Speed Dial number if you enter less than 3 digits press the START key to complete the entry Enter a full fax number with the numeric keys START Example SPEED DIAL 1 18 Press the STOP key repeatedly until you return to the date and time display STOP 13 Press the START key START ...

Page 147: ... 15 Press the START key 16 Press the STOP key repeatedly to return to the date and time display RESOLUTION Q CONTRAST Being Polled Memory polling Continued from Initial procedure 12 Press 1 to allow polling only once or 2 to allow polling an unlimited number of times or 1 TIME REPEAT 1 2 13 Press the START key STOP START START START ...

Page 148: ...s 2 to select CLEAR 2 Example 14 Adjust the resolution and or contrast if desired and then press the START key 15 Press the START key 16 Press the STOP key repeatedly until you return to the date and time display RESOLUTION Q CONTRAST 1 PROGRAM ENTRY MODE 1 SET 2 CLEAR 7 FUNCTION 1 3 Press the Program Key you want to clear B 02 STOP START START ...

Page 149: ...s the STOP key repeatedly until you return to the date and time display Using a Program Key Follow the steps below to perform a programmed operation 1 If this is a transmission or memory polling operation load the document 2 Press the appropriate Program Key Example B 02 START STOP ...

Page 150: ...ancel the operation before it is performed follow the steps below Note This procedure will not work for a document stored for a batch transmission To cancel a batch transmission operation see Canceling a document stored for batch transmission in Batch Transmission in this chapter 1 Press the Program Key Example B 02 2 Press the START key START ...

Page 151: ... order front of 1st page back of 1st page front of 2nd page back of 2nd page etc Duplex Scanning can be used for copying single copies and sorted multiple copies only and any type of transmission from memory Note that any blank sides must be included when scanning the pages if the number of pages is not equal each time the machine scans the stack an error will result The blank sides will not how e...

Page 152: ...ided Documents 150 3 Perform all steps of the desired copy or memory transmission 4 When all pages of the document have been scanned turn the stack over do not change the page order and load it again 5 Press the START key START ...

Page 153: ...the steps below to program or clear the code 1 Press these keys The display will show 2 Press 2 key to program the Print Hold code or 3 to clear the Print Hold code Note To clear the code Option Setting 30 must be set to NO 6 FUNCTION 6 PRINT HOLD ENTER 1 3 or SET CLEAR 2 3 3 Enter the 4 digit Print Hold code by pressing the numeric keys 4 Press the START key 4 5 3 2 Example Note After entering th...

Page 154: ...ave Mode is on Printing out received documents When the Print Hold function is turned on and you have received documents in memory RCVD PRINT HOLD FAX will appear in the display Follow the steps below to print out the documents 1 Press these keys The display will show 1 HOLD DATA PRINT ENTER PASSCODE 6 FUNCTION 1 2 Enter the 4 digit Print Hold code by pressing the numeric keys 3 Press the START ke...

Page 155: ...r person See Department Usage List in Chapter 7 Entering Department Codes Up to 30 different Department Codes can be entered to allow access to the fax machine Transmitted pages and transmission time will be kept track of separately for each code After you enter a code inform the appropriate group or individual A name must be entered for each code Only the name not the code will appear on the Depa...

Page 156: ...not possible to clear the Department Code that you currently used to access the fax machine It is also not possible clear a Department Code if only one code is programmed 4 Entering Enter a Department Code 4 digits or the number of digits set by Option Setting 27 Clearing Enter the Department Code you want to clear and go to Step 7 5 Example 5 Press the START key 5 0 1 0 1 Example 6 Enter a name f...

Page 157: ...partment Code before performing an operation Note You do not have to enter a Department Code to receive faxes man ually by picking up an extension phone connected to the same line and pressing the START key on the fax machine Enter your Department Code by pressing the numeric keys and then perform the desired operation If you do not begin the operation within one minute after entering the code the...

Page 158: ...nd then enter the fax numbers from which you do not want to receive faxes as shown below Up to 50 numbers can be entered in the Anti Junk Number List To clear a number from the Anti Junk Number List you need to know the 2 digit number which identifies it If you have forgotten this number print out the Anti Junk Number List as explained in Chapter 7 1 Press these keys The display will show 2 Press ...

Page 159: ...er that you will enter in the next step Clearing Enter the 2 digit number that identifies the fax number you want to clear and go to Step 5 4 Enter the fax number 5 Press the START key 4 5 3 2 Example 0 1 Example 6 Return to Step 3 to enter or clear another fax number or press the STOP key repeatedly to return to the date and time display 5 0 1 Step 3 or START STOP ...

Page 160: ...x machine see Department Control in this chapter and then have your dealer activate Department Control After this set Option Setting 26 Telephone Billing Code to ON as explained in Chapter 6 Optional Settings Direct billing code entry If you don t want to use Department Control for telephone billing you can have users enter an assigned billing code any number up 9 digits long each time they use th...

Page 161: ...e line max of 3 digits 3 Flip down the Rapid Key overlay and press the SHIFT key enter the billing code max of 9 digits and then press the SHIFT key again Note The code will appear as asterisks in the display and will not appear in the Activity List or Transaction Report 4 Adjust the resolution and or contrast if desired 5 Dial the other party by the desired method and transmit the document RESOLU...

Page 162: ...second number to your regular single line The second number rings differently from your normal number If you subscribe to a distinctive ring service you can set the fax machine to automatically answer when your second number is called This allows you to use the second number as an exclusive fax number To have your fax automatically answer when your second number is called follow the steps below 1 ...

Page 163: ...y answer your normal telephone number Press 5 to turn off the distinctive ring function RING PATTERN 1 Two short rings RING PATTERN 2 One short one long and one short ring RING PATTERN 3 Two short rings and one long ring STANDARD RING Your standard normal ring pattern OFF SETTING Turn distinctive ring off 4 5 4 Press the STOP key repeatedly to return to the date and time display 2 3 1 STOP ...

Page 164: ...ist that follows 1 Press the FUNCTION key and 4 The display will show 2 Press the numeric keys to enter the 2 digit number 01 to 34 of the option setting you want to set OR Press or to scroll through the option settings When the desired option setting appears press the START key 4 OPTIONAL SETTING ENTER 01 34 Example Option Setting 1 4 FUNCTION 0 1 3 Enter a selection for the option setting by pre...

Page 165: ...s the fax machine waits before answering an incoming call in AUTO receive mode Enter a number from 0 to 9 to set the number of rings if 0 is entered the fax machine will answer without ringing If you have installed the dual line option a different number can be set for each line First select the line by pressing 1 for Line 1 or 2 for Line 2 and then enter a number from 0 to 9 to set the number of ...

Page 166: ... of times your fax will automatically redial if the line is busy Enter any number from 00 to 14 Initial setting 02 Setting 07 RECALL INTERVAL This sets the amount of time your fax will wait between automatic redials when the line is busy Enter 01 for 1 minute 02 for 2 minutes etc up to a maximum of 15 minutes Initial setting 05 1 ERROR TIMER MEMORY A report will be printed after an error timer ope...

Page 167: ...s 1 YES to have the fax automatically generate a cover sheet and send it as the last page of each transmission Press 2 NO to turn the function off Initial setting 2 Setting 11 MEMORY SCANNING Use this setting to have the fax reduce the size of documents wider than 8 9 226 mm when it scans them into memory for transmission Press 1 to turn off the function or 2 to turn it on Note that if 1 1 1 is se...

Page 168: ... This setting is only effective when transmitting from memory Initial setting 1 Setting 16 CASSETTE SELECTION Press 1 if you want the fax machine to automatically select the printing paper source tray or cassette according to the size of each page received or copied If a document consists of multiple pages of different sizes each page will be printed on the paper that best matches its size Press 2...

Page 169: ...ate Mode is turned off the 3RD PRIORITY setting now appears This setting lets you choose whether the incoming fax is printed using paper from the 3rd source or received to memory in the event that the 2nd priority source also runs out of paper Enter 1 to select the 3rd source or 2 NONE to have the incoming fax received to memory Initial setting 1 Setting 17 RETRANSMISSION TIMES This sets the numbe...

Page 170: ...perations have been completed Press 1 for HIGH 2 for LOW or 3 for OFF Initial setting 2 Setting 22 DIAL MODE This sets the dial mode Press 1 if you are on a touch tone line or 2 if you are on a pulse dial rotary line If you have installed the dual line option a different mode can be selected for each line First select the line by pressing 1 for Line 1 or 2 for Line 2 and then press 1 for touch ton...

Page 171: ...use Department Codes or direct billing codes for telephone billing on a PBX Your dealer must first activate Department Control or direct billing code entry Press 1 to turn telephone billing on or 2 to turn it off Initial setting 2 If you pressed 1 the BILLING CODE DIAL selection will subsequently appear Press 1 if your PBX must receive the billing code before dialing a telephone number or 2 if it ...

Page 172: ...d After scanning you can check to see if all pages have been stamped to verify that no double feeds occurred Press 2 to turn the function off Note To use this function your dealer must install the Verification Stamp option Initial setting 2 Setting 30 PRINT HOLD Press 1 if you want the fax machine to hold received documents in memory instead of immediately printing them out note that you must firs...

Page 173: ...specify use of that line INVALID LINE SET IN RAPID SPEED will appear in the display Press 1 to change the line selections in the Rapid Key or Speed Dial numbers to no selection or press 2 to cancel the reception only selection for the line Note A line cannot be set to transmission only if it is being used for FAST remote maintenance by your dealer 1 L1 TX RX L2 TX RX Both lines free 2 L1 TX RX L2 ...

Page 174: ...Report printed after a reception will also be printed from the paper tray to act as a separator sheet Press 1 to turn on this function be sure to load appropriate paper in the paper tray or 2 to turn it off Note that this function will not operate for copy jobs The function will turn off automatically if the paper tray runs out of paper Initial setting 2 Note If you change the Separate Mode settin...

Page 175: ...2 digit number 01 to 12 of the list you want to print Or Press or to scroll through the lists When the desired list appears press the START key Note The content of some of the lists will change slightly if the dual line option is installed 2 LISTING MODE ENTER 01 16 Example Activity Report FUNCTION 0 1 2 Activity Report List 01 This report shows information on your most recently performed send and...

Page 176: ...operations the information on the oldest operation will be overwrit ten each time a new operation is performed Explanation of headings SENDER RECEIVER The name or fax number of the other machine involved in the transaction START The time at which transmission reception started TX RX TIME Total time taken for transmission reception PAGES Number of pages transmitted received TYPE CONF TX A confident...

Page 177: ...sion only A confidential transmission was cancelled because the receiving machine does not have a confidential function a confidential passcode is not programmed in the receiving machine its memory is full or it is not a Sharp model CANCEL 4 Used for confidential transmission only A confidential ransmission was cancelled because an incorrect mailbox number was entered for a fax machine with confid...

Page 178: ...s not have Subaddressing reception capability CANCEL 8 Used for Subaddressing transmission only A Subaddressing transmission was refused by the receiving machine because the transmitted Subaddress or passcode did not match any of the Subaddresses or passcodes in the receiving machine Timer List List 02 This list shows the timer operations that are currently set ...

Page 179: ...eports 177 7 Printing Lists Telephone Number List List 03 This list shows the fax numbers that have been programmed for automatic dialing Relay Group List List 04 This list shows the relay groups that have been programmed ...

Page 180: ...ling security your name and fax number as programmed in the fax machine a sample of the header printed at the top of every page you transmit HEADER PRINT and the numbers entered in the relay passcode list Optional Setting List List 06 This list shows the current status of the option settings ...

Page 181: ...7 The top part of this list shows the programs that have been entered The bottom part shows the fax numbers that have been programmed into Group Keys Batch Transmission List List 08 The Batch Transmission List shows the documents that are currently stored for batch transmission ...

Page 182: ... Department Control has been activated The bottom part of the list shows information about relay broadcast operations performed on the request of other fax machines Each time you print out the report the data is cleared and a new period begins Confidential Reception List List 10 This list shows which mailboxes have received confidential documents and the total number of pages received Print this l...

Page 183: ... 181 7 Printing Lists Anti Junk Number List List 11 This list shows the fax numbers from which reception is not allowed Subaddressing TX Table List 12 This list shows the Subaddressing transmission tables that have been created ...

Page 184: ...g 5 Print Selection in Chapter 6 You can also print out the Transaction Report on demand by press ing the REPORT key after the operation is completed The same headings appear in the Transaction Report as in the Activity Report See Activity Report in this chapter for an explana tion of the headings The top part of the first page of the document will also appear below the report if the document was ...

Page 185: ...d copies 1 Open the operation panel Squeeze the release marked PANEL RELEASE and pull up 2 Wipe the scanning glass white backplate and rollers with a soft cloth Make sure that all dirt and stains such as correcting fluid are removed as dirt will cause vertical lines on transmitted images and copies If necessary wipe with denatured alcohol Scanning glass White backplate ...

Page 186: ...ication Stamp If you are using the Verification Stamp function you will need to replace the ink cartridge in the stamp unit when it runs out of ink when the stamped mark on original documents becomes faint A new ink cartridge can be obtained from your dealer 1 Remove the original document OUT tray 2 Press down on the protruding tab of the green ink cartridge and pull the cartridge out with your fi...

Page 187: ...Replacing the Verification Stamp 185 8 Maintenance 3 Insert the new ink cartridge into the machine make sure that the tab is facing out 4 Replace the original document OUT tray ...

Page 188: ...sists check the following Check the hookup The cord from the TEL LINE 1 jack to the wall jack should be no longer than six feet Make sure there are no modem devices sharing the same telephone line Check with the other party to make sure their fax machine is functioning properly Have your telephone line checked for line noise Try connecting the fax machine to a different telephone line If the probl...

Page 189: ...ephone line cord is plugged into the TEL LINE 1 jack and not the TEL SET jack If the receiving machine is in manual mode with no attendant reception will not be possible If the receiving machine is not a Sharp model make sure it is G3 compatible Check the display for error messages Press the SPEAKER key and check for a dial tone Nothing is printed at the receiving end Make sure that the document f...

Page 190: ...ument is loaded properly in the feeder of the transmitting machine Make a copy or print a report to confirm the printing ability of your machine The received document is faint Ask the other party to send higher contrast documents If the contrast is still too low your fax machine may need service Make a copy or print a report to check your machine s printing ability The toner cartridge may need rep...

Page 191: ...tch is turned on Connect another electrical appliance to the outlet to see if it has power The machine does not respond when you press any of its keys If a beep sound is not made when you press the keys turn off the power switch and then turn it on again several seconds later Automatic document feeding does not work for transmission or copying Check the size and weight of the document see Transmit...

Page 192: ... cartridge must be replaced FAX RCVD IN MEMORY A fax has been received in memory because the toner cartridge needs replacement you have run out of printing paper or the paper is jammed The fax will automatically print out when the problem is fixed FUNCTION MODE The FUNCTION key has been pressed LINE ERROR Transmission or reception was not successful Press STOP to clear the message and then try aga...

Page 193: ... relay broadcast function its memory is full or it is not a Sharp machine ONHOOK DIAL MODE The SPEAKER key has been pressed and the fax machine is waiting for you to dial PAPER JAM The printing paper is jammed See the following section Clearing Paper Jams POWER SAVE MODE Power Save Mode is on See Power Save Mode in Chapter 5 RCVD CONF FAX A confidential fax has been received in memory Print the fa...

Page 194: ...cassette REPLACE TONER The toner cartridge must be replaced RX DOCUMENT TRAY OFF The received document tray is not attached Attach it as explained in Connections in Chapter 1 the tray must be attached for the fax machine to operate properly WAITING MEMORY FULL The memory has become full and scanning has stopped during scanning of a multi page document Scanning will automatically resume when suffic...

Page 195: ... in the display first try pressing the START key If the document doesn t feed out open the operation panel and remove it Important Do not try to remove a document without opening the operation panel This may damage the feeder mechanism 1 Open the operation panel Squeeze the release marked PANEL RELEASE and pull up 2 Remove the document 3 Close the operation panel making sure it clicks into place ...

Page 196: ...am 1 Press the green release and open the print compartment cover Caution The fusing unit inside the print compartment becomes very hot during operation Be careful not to touch the inside of the compart ment 2 If the jammed paper is visible in the print compartment pull it out Make sure no torn pieces of paper remain in the print compartment and rollers or ...

Page 197: ...ible remove the toner cartridge and then the drum cartridge 5 Close the black cover Reinsert the drum cartridge and then the toner cartridge Insert the drum cartridge and toner cartridge by aligning the colored numbers on the cartridges with their corresponding colored num bers on the sides of the print com partment When finished close the print com partment cover Blue Green Blue Green ...

Page 198: ...Clearing Paper Jams 196 7 Replace the paper cassette 6 If the display still indicates that paper is jammed open the cassettes and remove the jammed paper ...

Page 199: ...ne network your telephone company may disconnect your service temporarily If possible they will notify you in advance If advance notice is not practical you will be notified as soon as possible You will also be advised of your right to file a complaint with the FCC Your telephone company may make changes in its facilities equipment operations or procedures that could affect the operation of your e...

Page 200: ... Carcinogenicity In 1996 the IARC reevaluated carbon black as a Group 2B carcinogen possible human carcinogen This classification is given to chemicals for which there is inadequate humanevidence but sufficient ani mal evidence on which to base an opinion of carcinogenicity Theclassification is based upon the devel opment of lung tumors in rats receiving chronic inhalationexposures to free carbon ...

Page 201: ...chemical Special Fire Fighting Procedure None Unusual Fire and Explosion Hazard If dispersed in air like most finely divided organic powders may form an explosive miture Sensitivity to Mechanical Impact No data available Sensitivity to Static Charge No data available Section 8 Reactivity Data Stability Stable Incompatibility Material to Avoid Oxidizing materials Hazardous Decomposition CO CO2 Haza...

Page 202: ...resolution 172 Copying Scanning 165 Cover Sheet 67 Auto Cover Sheet 165 D Date setting 32 Daylight Saving Time 33 Department Code Digits 169 Department Control 153 155 Department Usage List 180 Dial mode 168 Dial Selection 171 Dialing Chain 47 63 Direct Keypad 60 Normal 41 49 Rapid Key 58 Speed 59 Direct Keypad Dialing 60 Distinctive ring 160 Document feeder 38 Document guides 38 Document key 56 D...

Page 203: ...s in automatic dialing 44 Personal books 49 55 Polling 103 110 Security Selection 165 Power Save Mode 111 116 Print Hold 151 152 170 Priority key 56 Program and Group List 179 Programs 132 148 Q Quick On line 168 R Rapid Key Dialing 58 Recall Interval 164 Recall Times 164 Receive Reduce 166 Reception mode Auto 71 72 Manual 71 72 Setting 71 Redial key 42 Redialing 42 64 Relay Broadcast 94 Relay Gro...

Page 204: ...ode 169 Telephone line cord 17 Telephone line status checking 63 Telephone Number List 177 Time setting 32 Timer 117 Timer List 176 Toner cartridge Installing and replacing 21 25 Toner cartridge indicator 25 Transaction Report 182 Print Selection 164 V Verification Stamp 20 170 Replacing 184 ...

Page 205: ...203 ...

Page 206: ...204 ...

Page 207: ...ABILITY FITNESS FOR USE OR FITNESS FOR ANY PARTICULAR PURPOSE IN CONNECTION WITH THE HARDWARE SOFTWARE OR FIRMWARE EMBODIED IN OR USED IN CONJUNCTION WITH THIS PRODUCT Sharp is not responsible for any damages or loss either direct incidental or consequential which you the end user may experience as a result of your purchase or use of the hardware software or firmware embodied in or used in con jun...

Page 208: ...0 2135 SHARP CORPORATION FOR YOUR RECORDS Please record the model number and serial number below for easy reference in case of loss or theft These numbers are located on the rear side of the unit Space is also provided for other relevant information Model Number Serial Number Date of Purchase Place of Purchase ...

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