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OPERATION MANUAL

FACSIMILE

MODEL

1.INSTALLATION
2.INITIAL SETTINGS
3.FAX OPERATIONS
4.USING THE ANSWERING MACHINE
5.MAKING COPIES
6.MAKING TELEPHONE CALLS
7.SPECIAL FUNCTIONS
8.OPTIONAL SETTINGS
9.PRINTING OUT REPORTS AND LISTS
10.MAINTENANCE
11.TROUBLESHOOTING
SPECIFICATIONS
QUICK REFERENCE GUIDE
INDEX

FO-1650
FO-1850

FO-1650

FACSIMILE

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Summary of Contents for FO-1650

Page 1: ...ETTINGS 3 FAX OPERATIONS 4 USING THE ANSWERING MACHINE 5 MAKING COPIES 6 MAKING TELEPHONE CALLS 7 SPECIAL FUNCTIONS 8 OPTIONAL SETTINGS 9 PRINTING OUT REPORTS AND LISTS 10 MAINTENANCE 11 TROUBLESHOOTING SPECIFICATIONS QUICK REFERENCE GUIDE INDEX FO 1650 FO 1850 ...

Page 2: ...television reception which can be determined by turning the equipment off and on the user is encouraged to try to correct the interference by one or more of the following measures Reorient or relocate the receiving antenna Increase the separation between the equipment and the receiver Connect the equipment into an outlet on a circuit different from that to which the receiver is connected Consult t...

Page 3: ...u may not need to read every section in detail at first we recommend you at least look over them briefly If you have any questions or problems which cannot be solved by reading this manual please contact your Sharp dealer Important This facsimile machine is not designed for use on a line which has call waiting call forwarding and some other special services offered by your telephone company If you...

Page 4: ...ss the jack is specifically designed for wet locations Never touch uninsulated telephone wires or terminals unless the telephone line has been disconnected at the network interface Use caution when installing or modifying telephone lines Avoid using a telephone other than a cordless type during an electrical storm There may be a remote risk of electric shock from lightning Do not use a telephone t...

Page 5: ...or Names 2 5 Setting the Date and Time 2 7 Selecting the Reception Mode 2 8 Answering Machine Set up 2 9 Distinctive Ringing 2 17 Storing Numbers for Automatic Dialing 2 20 Volume Adjustment 2 24 3 FAX OPERATIONS Sending Documents 3 1 Receiving Documents 3 11 4 USING THE ANSWERING MACHINE Operating the Answering Machine 4 1 Remote Operations 4 5 Other Functions 4 13 5 MAKING COPIES 6 MAKING TELEPH...

Page 6: ...r Function 7 20 PC Link Function 7 22 8 OPTIONAL SETTINGS 9 PRINTING OUT REPORTS AND LISTS 10 MAINTENANCE 11 TROUBLESHOOTING Problems and Solutions 11 1 Messages and Signals 11 3 Clearing Paper Jams 11 5 SPECIFICATIONS FCC REGULATORY INFORMATION QUICK REFERENCE GUIDE INDEX TABLE OF CONTENTS iv ...

Page 7: ...only Points to keep in mind when setting up The fax must be installed on a level surface Keep the fax away from air conditioners heaters direct sunlight and dust If the fax is moved from a cold to a warm place it is possible that condensation may form on the reading glass preventing proper scanning of documents for transmission To remove the condensation turn on the power and wait approximately tw...

Page 8: ... compartment cover and pull up to open the cover 2 Push back the green levers on each side of the printing compartment and rotate the printing head frame up and to the rear Caution The printing head the strip of metal on the underside of the frame applies heat to the printing film It may be hot if a document has just been printed 3 If you are replacing the imaging film take the old film out of the...

Page 9: ...e front of the print ing compartment The gears in the ends of the spool with film should fit into the slots on each side of the printing com partment 6 Cut the band which holds the spools to gether with scissors and remove it In sert the remaining gear into the right end of the empty spool and the flange into the left end of the empty spool Make sure the tabs on the gear and the flange fit into th...

Page 10: ... the gear and the flange fit into the slots on the sides of the compartment Make sure that the gear engages with the gear below it 9 Wind the film slightly rotate the gear on the right side of the empty spool so that there is no slack in the film Make sure that both edges of the film wind onto the spool evenly INSTALLING THE IMAGING FILM 1 4 INSTALLATION ...

Page 11: ...t pages you print will come out blank Note that initialization will not be possi ble if the paper tray is not in the fax When to replace the imaging film The sample roll of imaging film provided with your fax is capable of printing approximately 90 pages of letter size paper When it is used up FILM END will appear in the display Replace it with the following imaging film which is available at your...

Page 12: ...g faxes from an extension phone see Receiving Documents in Chapter 3 Plug the power cord into a 120 V 60 Hz grounded 3 prong outlet Caution Do not plug the power cord into any other kind of outlet This will damage the machine and is not covered under the warranty If you want to connect an exten sion phone to the fax first re move the seal covering the TEL SET jack on the fax and then insert the en...

Page 13: ... fax for pulse dialing by changing Option Setting 8 This procedure is described in Chapter 8 Optional Settings FO 1650 only If you intend to use a computer fax modem on the same phone line as your fax see PC Link Function in Chapter 7 for a explanation of how you can connect your computer to your fax If you want to use a computer fax modem on the same line but do not want to use the setup describe...

Page 14: ...ATTACHMENTS Attach the received document tray by inserting the tabs into the holes at the rear of the fax 1 8 INSTALLATION ...

Page 15: ...e fax machine re move the cover Grasp the end of the pa per tray lift it slightly and pull it out of the fax machine Important You must remove the paper tray from the fax machine to add paper 2 If you are going to load legal size paper press the catch as shown and pull out the tray extender 3 Push the pressure plate down until it locks into position 4 Fan the paper and then place it in the pa per ...

Page 16: ...g press the FUNCTION key the 6 key the key twice and then press 1 to select letter or 2 to select legal When fin ished press the STOP key Be sure to change this setting every time you change the paper size 8 Your fax has been set at the factory to print on regular paper If you have loaded Sharp FO 16NA or FO 16NB pa per you must change this setting to HIGH QUALITY To change the set ting press the ...

Page 17: ...ice which allows you to use several different devices each with its own phone number and ringing pattern on one line you may want to select ringing patterns for the fax and or the built in answering machine Caller ID If you subscribe to a Caller ID service from your telephone company the fax will display and retain information which the telephone company provides about each call To use this featur...

Page 18: ...ss this key to dial a number without picking up the handset HOLD SEARCH key Press this key to search for an automatic dialing number or during a phone conversation press it to put the other party on hold REC MEMO key Press this key to record a phone conversation or a message REPEAT key Press this key to repeat playback of a message PLAY SKIP key Press this key to play recorded messages During play...

Page 19: ...key to stop operations before they are completed START key Press this key to send or receive a document COPY HELP key When a document is in the feeder press this key to make a copy At any other time press this key to print out the Help List a quick reference guide to the operation of your fax Rapid Dial Keys Press one of these keys to dial a fax or voice number automatically Note that you must att...

Page 20: ...rd press the SPEAKER key 1 Press the keys shown at left ENTRY MODE will appear in the display 2 Press the key 2 times OWN NUM BER SET will appear in the display 3 Press the START key 4 Enter your fax number max of 20 dig its by pressing the number keys To in sert a space between digits press the key To insert a press the key Example 5 Press the START key 6 Enter your name by pressing the appro pri...

Page 21: ...er appears first then the letters in the order marked above the key Delete Press this key to delete the letter highlighted by the cursor if the cursor is to the right of the last letter entered it will backspace and delete the last letter Cursor left Press this key to move the cursor to the left Shift Press this key once to change case press it again to change back Cursor right Press this key to m...

Page 22: ... C C o 1 _ p Example The following is an example of entering the name ABC Co 1 The cursor in the display is indicated below by a rectangle Step Press these keys Display 1 2 3 4 5 6 7 8 9 10 11 12 13 ABC 2 ABC 2 ABC 2 ABC 2 ABC 2 SPEAKER SPEAKER ABC 2 ABC 2 ABC 2 ABC 2 ABC 2 ABC 2 ABC 2 ABC 2 MNO 6 MNO 6 MNO 6 MNO 6 R E D I A L 1 1 S T A R T 1 1 1 ENTERING LETTERS FOR NAMES 2 6 INITIAL SETTINGS ...

Page 23: ... shown at left DATE TIME SET will appear in the display 3 Press the START key 4 Enter a 2 digit number for the month 01 for January 02 for February 12 for December etc Example January 5 Enter a 2 digit number for the day 01 to 31 Example the 5th 6 Enter the last 2 digits of the year Note In the year 2000 00 will appear for the year Example 1996 7 Enter a 2 digit number for the hour 01 to 12 and a ...

Page 24: ...NERAL OGM PLAY appears in the display TAD will appear after the general outgoing message plays To select TEL press the key until TEL appears in the display To select FAX press the key until FAX appears in the display Note TAD mode cannot be selected unless a general outgoing message has been recorded as described in Answering Machine Set up in this chapter RECEPTION MODE FUNCTION RESOLUTION FO 185...

Page 25: ...ge must also be recorded for each personal box used When the answering machine answers a call the caller will hear the general outgoing message If the caller wants to leave a message in the General Box they should wait for the beep and then speak If the caller wants to send a fax to the General Box they should press their Start key By pressing their Start key after speaking the caller can leave a ...

Page 26: ... John 2 for Jane or 3 for Billy before the beep If you would like to send a fax press your facsimile Start button The following is an example of an outgoing message for a personal box This is Jane s personal box Please leave a message after the beep 1 Press the keys shown at left T A D SETTINGS will appear in the display 2 Press the key OGM RECORDING will appear in the display FUNCTION Example 0 3...

Page 27: ... date and time display To listen to or erase an outgoing message To listen to or erase an outgoing message follow Steps 1 through 4 of the above procedure to select the message and then press the PLAY SKIP key to listen to it or the DELETE to erase it To return to the date and time display press the STOP key twice Note that the general outgoing message cannot be erased If you need to change it sim...

Page 28: ...2 Press the keys shown at left BOX PASSCODE will appear in the display 3 Press 1 to enter a passcode or 2 to clear a previously programmed passcode 4 Enter the number of the box for which you want to program or clear a passcode by pressing the appropriate numeric key If you are clearing a passcode go to Step 6 5 Enter a 3 digit passcode by pressing the number keys 6 Press the START key and then th...

Page 29: ... function is turned off all faxes will be printed out as soon as they are received leaving more memory available for voice messages Follow the steps below to turn the Fax box function on or off it has been turned on at the factory 1 Press the keys shown at left T A D SETTINGS will appear in the display 2 Press the keys shown at left FAX BOX will appear in the display 3 Press 1 to turn the Fax box ...

Page 30: ...ge If desired you can change this setting to 15 30 or 60 seconds 1 Press the keys shown at left T A D SETTINGS will appear in the display 2 Press the keys shown at left ICM RE CORD TIME will appear in the display 3 Press a numeric key to select the de sired ICM recording time 1 15 seconds 2 30 seconds 3 60 seconds 4 4 minutes 4 Press the STOP key FUNCTION S T O P Example 0 4 ANSWERING MACHINE SET ...

Page 31: ... and then erase them see Remote operations in Chapter 4 Automatic fax reception YES The reception mode will switch to FAX mode allowing the FO 1650 1850 to continue to receive faxes automatically With this setting you can still use the remote commands to listen to your messages and erase the message memory see Remote operations Automatic fax reception is set to NO at the factory before shipping If...

Page 32: ...iting or Call Forwarding signals used by these services may be mistaken for a CPC signal causing the machine to hang up during a call In this case follow the steps below to turn off CPC detection Note CPC detection may not operate properly in some telephone exchanges For this reason periods of silence and or telephone company signals may be re corded even if CPC detection is turned on 1 Press the ...

Page 33: ...me distinctive ringing services When using this feature you must set the reception mode of your fax to FAX as described in Receiving a Document in Chapter 3 When your designated fax number is dialed your fax will automatically answer and begin reception after two rings Note that other devices on the same line will also ring until your fax answers If one of your other numbers is dialed the fax will...

Page 34: ...he TAD distinctive ringing setting as shown on the following page each ringing pattern will be assigned to a message box as follows when the reception mode of the fax is set to TAD STANDARD PATTERN GENERAL BOX PATTERN 1 BOX 1 PATTERN 2 BOX 2 PATTERN 3 BOX 3 Each box is accessed by calling the number of its ringing pattern For example if a caller dials the number corresponding to ringing pattern 2 ...

Page 35: ...tion in FAX mode as described on the previous page the fax will answer that pattern and receive a document just like it does in FAX mode As an example you could have the answering machine answer only the standard ringing pattern by recording an outgoing message only for the General Box The other patterns would be left free so you could use one of them for fax reception as described on the previous...

Page 36: ...of Rapid Key labels above the appropriate row of Rapid Keys The arrangement of the keys is shown in Operation Panel at the beginning of this chapter Each time you store a number for Rapid Key Dialing write the name of the party above the appropriate key Storing numbers Comments You may need to add a pause between certain digits in the number to allow time for connection For example if you are on a...

Page 37: ...umber keys as described in Entering Letters for Names in this chapter max of 20 characters If you don t want to enter a name skip this step Example 7 Press the START key 8 Return to Step 3 to store another num ber or press STOP to exit If the num ber will be used for Rapid Key Dialing you can write the name on the label above the appropriate Rapid Key Step 3 or S T A R T 5 5 5 1 4 3 2 S T A R T AB...

Page 38: ... make changes in a number previously stored repeat the storing procedure Select the code number for which you want to make changes in Step 3 and then change the number and or name when they appear in the display Steps 4 and 6 respectively Numbers and letters are changed as described in Entering letters for names in this chapter FUNCTION S T A R T 3 2 S T O P 0 1 A lithium battery keeps automatic d...

Page 39: ...f it is being used in a programmed Broadcasting operation First clear the programmed operation as described in Entering and Using Programs in Chapter 5 then clear the key If you need to check which program the key is used in print out the Program and Group List as described in Chapter 7 1 Press the keys shown at left GROUP ENTRY MODE will appear in the dis play 2 Press 1 to program a Group Key or ...

Page 40: ...ndset receiver has two volume levels HIGH and MIDDLE To adjust the volume of the handset receiver lift the handset and then press the UP or DOWN key until the desired level appears in the display Ringer The ringer has four volume levels HIGH MIDDLE LOW and OFF To adjust the volume of the ringer press the UP or DOWN key until the desired level appears in the display make sure the SPEAKER has not be...

Page 41: ...document which is scanned by the fax is slightly smaller than the actual document size The scanning width is 8 3 inches and the scanning length is the length of the document minus 0 32 inches Other restrictions Documents written in yellow greenish yellow or light blue ink cannot be transmitted as the scanner does not recognize these colors Ink glue and correcting fluid on documents must be dry bef...

Page 42: ...des to the width of your document 2 Place the document face down and push it gently into the document feeder The top edge of the document should enter the fax first The feeder will draw the leading edge of the document into the fax READY TO SEND will appear in the display 3 You can now either make resolution and or contrast settings as described in the following section or dial the other party as ...

Page 43: ...otographs and illustrations The original will be reproduced in 64 shades of gray Note In order to transmit in FINE or SUPER FINE resolution the receiving fax machine must also have that resolution If it doesn t your fax will automatically step down to the next best available setting Contrast The contrast is normally set to AUTO which means that the fax automatically controls the contrast but for f...

Page 44: ...Setting 14 to YES as described in Chapter 8 Optional Settings Note that once Option Setting 14 is set to YES cover sheets will be automatically included with every transmission until you change the setting to NO When the cover sheet function is turned on you can also select a message which will appear as a header at the top of the cover sheet To do so follow the steps below Note that the message s...

Page 45: ...fax will adjust the number to include the cover sheet automatically If you need to cancel a batch number entry remove the document from the feeder or press the STOP key If the number of pages actually transmitted does not coincide with the batch number entered the alarm will sound and PAGE COUNT ERROR will appear in the display PAGE E will also appear in the NOTE column of the Transaction Report i...

Page 46: ...our call vocally and then presses their Start key to begin fax reception you can talk with them before sending the fax 1 Pick up the handset or press the SPEAKER key Listen for the dial tone ABC DEF GHI JKL MNO PRS TUV WXY OPER 1 2 3 4 5 6 7 8 9 0 SPEAKER or 2 Dial the number of the receiving ma chine by pressing the number keys Beep 3 Wait for the connection Depending on the setting of the receiv...

Page 47: ... if you need to insert a pause between any digits of the number press the REDIAL key For more information on pauses see Storing Numbers for Automatic Dialing in Chapter 2 1 Enter the number of the receiving ma chine by pressing the number keys 2 Check the display If the number of the receiving machine shown is correct press the START key If it is not correct press the STOP key to backspace and cle...

Page 48: ...nnection is made 01 02 03 04 05 06 07 08 09 10 11 12 13 14 15 16 P1 19 G2 20 POLL 17 P2 18 G1 Example To dial Speed Dial number 02 press Rapid Key 02 Speed Dialing Speed Dialing can be used to dial any number which has been stored for automatic dialing see Storing Numbers for Automatic Dialing in Chapter 2 1 Press the SPEED DIAL key and then enter the two digits of the Speed Dial number by pressin...

Page 49: ... the display If the name begins with a spe cial character or number press 1 If you don t remember the first letter go to Step 3 you will scroll through the list from the beginning If a name wasn t stored for the num ber press 0 This will cause num bers not names to appear when you scroll 3 Press the key or the key to scroll through the names numbers if you pressed 0 Stop when the desired name appe...

Page 50: ... the STOP key If desired you can change the number of times the fax redials to any number from 0 to 15 with Option Setting 4 and the interval at which redialing is done to any number of minutes from 1 to 15 with Option Setting 3 See Chapter 8 Optional Settings Using the REDIAL key You can press the REDIAL key to redial the last number dialed To send a document proceed from Step 3 of Normal Dialing...

Page 51: ...oth voice calls and fax messages in FAX mode by answering before the fourth ring but still have the fax answer calls automatically at times when you are unable to respond personally Note If you are using distinctive ringing your fax will answer incoming calls after two rings regardless of the setting of Option Setting 2 Using TEL mode When the reception mode is set to TEL press the RECEPTION MODE ...

Page 52: ...tone phone If you are on a pulse dial phone set the handset down do not hang up walk over to the fax pick up the handset and press the START key Note Your fax will not accept the signal to begin reception 5 and if a document is loaded in its feeder Comments If you have set Option Setting 10 to OFF and hear a fax tone when you answer the extension phone you must press 5 and if you are on a touch to...

Page 53: ...aper This ensures that data on the edges of the document are not cut off If desired you can turn this function off and have received documents printed at full size Note If a document is too long to fit on the printing paper the remainder will be printed on a second page In this case the cut off point may occur in the middle of a line Note Automatic reduction may not be possible if the received doc...

Page 54: ...in reception If the other party speaks to you and then wants to send a fax you must initiate fax reception manually with the fax software If the FO 1850 is set to TAD reception mode the OGM will play before the computer begins fax reception voice callers will be able to leave a message If your computer is not turned on or the fax software is not running the FO 1850 will receive the fax If the FO 1...

Page 55: ...n the reception mode is set to T A D the FO 1650 1850 will answer incoming calls after two rings if it has received at least one incoming message or after four rings if no messages are received For more information see Toll Saver in Remote Operations in this chapter Note In T A D mode the machine will automatically switch to fax reception if it de tects a period of silence longer than six seconds ...

Page 56: ...display If no messages were received NO MESSAGES will appear To listen to a message a second time press the REPEAT key before playback of that message ends To move back to the previous message press the REPEAT key within 3 seconds of the beginning of the current message To skip forward to the next message press the PLAY SKIP key To increase playback speed press the FAST PLAY key To decrease playba...

Page 57: ...LETE key do not hold it down enter the number of the box and then enter its passcode if it has one Erasing a single message To erase only a single message press the DELETE key while the message is being played Using the REC MEMO key You can use the REC MEMO key to record telephone conversations and messages for other users of the FO 1650 1850 These will be recorded in the General Box and played ba...

Page 58: ...and times are also shown in the Message List which can be printed out as described in Chapter 9 1 Press the keys shown at left T A D SETTINGS will appear in the display 2 Press the keys shown at left ICM CON FIRMATION will appear in the display 3 Press the START key The number of messages recorded will appear in the display 4 Press or one or more times to show the date and time of each of the mess...

Page 59: ...med and it is used to access all boxes which do not have passcodes This prevents unauthorized people from listening to your messages You can use any 3 digit number as the remote code number The remote code number has been set to 001 at the factory If you want to change it press the panel keys as shown below 1 Press the keys shown at left T A D SETTINGS will appear in the display 2 Press the keys s...

Page 60: ...it answers saving yourself the cost of that call If you do not want to use the Toll Saver function you can turn it off by following the steps below In this case the FO 1650 1850 will answer after the number of rings set with Option Setting 2 see Chapter 8 the ring setting for FAX reception mode 1 Press the keys shown at left T A D SETTINGS will appear in the display 2 Press the keys shown at left ...

Page 61: ...ne telephone When your outgoing message begins press the key on the telephone You will hear a short beep and the outgoing message will stop 2 Enter the number of the box you want to listen to If you want to listen to the Gen eral Box skip this step 3 Enter the box s passcode or your re mote code number if the box does not have a passcode When finished press on the telephone You will hear a series ...

Page 62: ...ious message press 2 and within the first 3 seconds of the current message Skip forward To skip forward to the next message press 5 and on the telephone Stop To stop playback press 0 and on the telephone After this you can enter any of the commands described in the following section Other remote operations Play new messages To listen to only your new messages first stop playback by pressing 0 and ...

Page 63: ...or one or two minutes after you hang up unless you first press twice Comments When a remote command is accepted by the machine you will hear one beep If an incorrect command is entered you will hear four beeps In the latter case re enter the correct command When entering a command do not pause longer than 10 seconds between each digit If you do a 4 beep error signal will be issued and the digits e...

Page 64: ...e by press ing the keys as follows T A D mode 8 1 and FAX mode 8 2 and TEL mode 8 3 and Recording a new outgoing message Note A new outgoing message can only be recorded for the box you selected at the beginning of the remote operation procedure 1 Press 4 and on the telephone 2 When you hear a short beep speak into the telephone to record the new mes sage The message including the general outgoing...

Page 65: ... a short beep enter the new telephone number When finished press To insert a pause between any two digits of the number press 3 9 Recording a new transfer message 1 Press 9 3 and on the telephone 1 9 0 9 1 2 When you hear a short beep speak into the telephone to record the new mes sage The time for the transfer message is fixed at 15 seconds After 15 seconds or earlier if the machine detects silen...

Page 66: ... back when messages in that box are listened to 1 Press and on the telephone 2 When you hear a short beep speak into the telephone to record the memo 3 When you are finished press 0 and If the FO 1650 1850 detects a certain period of silence it will stop recording automatically 0 REMOTE OPERATIONS 4 12 USING THE ANSWERING MACHINE ...

Page 67: ...er a transfer call the FO 1650 1850 will not immedi ately resume normal operation If you want the FO 1650 1850 to accept calls immediately after a transfer call enter twice before hanging up if you want to hang up during message playback first enter 0 and to stop playback then enter twice Programming the transfer number To use the Transfer function you must first give the FO 1650 1850 the number t...

Page 68: ...r call for YOUR NAME Enter your remote code number now Note If needed you can record the transfer message from a remote location See Other remote operations in the previous section Remote operations Turning the Transfer function on and off 1 Press the keys shown at left T A D SETTINGS will appear in the display 2 Press the keys shown at left TRANS FER FUNC will appear in the display 3 Press 1 to t...

Page 69: ...answering machine Programming the override code To override the answering machine your callers must enter a 3 digit override code from their telephone This code has been set to 009 at the factory If you want to change it press the panel keys as shown below Important Make sure the override code is different from the remote code or any passcodes programmed for boxes 1 Press the keys shown at left T ...

Page 70: ...override code and by pressing the appropriate keys on their telephone If an incorrect code is entered the caller will hear four beeps He or she must re enter the correct code within 60 seconds or the line will be disconnected 3 The FO 1650 1850 will make a special ringing sound Pick up the handset to an swer the call Note that an extension telephone connected to the same line will not ring If you ...

Page 71: ...orted SORT COPY or not sorted MULTI COPY The following example shows how the copies are ordered in each case when 3 copies each of 3 originals are made 1 Load the document s face down If desired adjust the resolution and contrast with the RESOLUTION key 2 Press the COPY HELP key If you are only making one copy of the original or of each original and don t want to make a reduction or enlargement se...

Page 72: ...er from 1 to 5 as shown below Copying will begin 1 AUTO automatic size adjustment to match the size of the printing paper 2 50 3 100 no reduction or enlargement 4 125 5 135 1 2 Note If you place a large number of originals in the feeder the memory may be come full before all of them can be scanned MEMORY IS FULL will appear in the display If this happens press the START key to copy the originals w...

Page 73: ...s print the remaining part of the document on a second page follow the steps below 1 Press the keys shown at left COPY CUT OFF will appear in the display S T O P 2 Press 1 to turn copy cut off on the re maining part of the document will not be printed or 2 to turn it off the remain ing part will be printed on a second page 3 Press the STOP key or 1 2 FUNCTION 6 MAKING COPIES MAKING COPIES 5 3 ...

Page 74: ...Notes MAKING COPIES 5 4 MAKING COPIES ...

Page 75: ...umber with the numeric keys Rapid Key Dialing Press the appropriate Rapid Key Speed Dialing Press the SPEED DIAL key and enter the 2 digit Speed Dial number with the numeric keys 3 Speak with the other party when they an swer If you pressed the SPEAKER key pick up the handset Note While the handset of the fax is lifted off hook an extension phone con nected directly to the fax cannot be used to sp...

Page 76: ...led can be redialed by pressing the REDIAL key it is not necessary to pick up the handset or press the SPEAKER key When the other party answers pick up the handset Hold You can put the other party on hold during a conversation by pressing the HOLD SEARCH key When this is done they cannot hear you You can put the handset back in the cradle without breaking the connection When you are ready to speak...

Page 77: ...name and phone number of the caller will alternately appear in the display beginning just before the second ring The information will continue to be displayed until you pick up the handset or until the fax answers automatically if it is in TAD or FAX mode Note Some caller ID services may not provide the name of the caller In this case only the phone number will appear Display messages One of the f...

Page 78: ... when it appears To print out the list see Chapter 9 Printing Out Reports and List 1 Press the keys shown at left REVIEW ING CALLS will appear in the display 2 Press the to scroll through the list from the most recent call or the key to scroll through the list from the oldest call 2 3 If you want to dial one of the numbers in the list scroll through the list until the number appears in the display...

Page 79: ... who is calling without having to look at the display To use this function enter the desired phone number by following the steps below only one phone number can be entered Note This function cannot be used if you are using Distinctive Ringing 1 Press the keys shown at left PRIOR ITY CALL will appear in the display 2 Press 1 to enter a number or 2 to clear a number If you pressed 2 go to Step 4 3 E...

Page 80: ...gits long 5 Press the START key and then the STOP key S T A R T S T O P FUNCTION 0 1 1 2 5 5 5 3 2 1 4 5 5 5 Preventing voice calls With Caller ID turned on you can use the Anti Junk Fax function described in the following section to prevent voice calls as well as fax receptions the Anti Junk Fax function can normally only prevent faxes In this case when a voice call or a fax transmission comes in...

Page 81: ...u need to know the 1 digit number which identifies it If you have forgotten this number print out the Anti Junk Number List as described in Chapter 7 FO 1850 only When you have selected fax reception by your computer Anti Junk Fax will not operate unless you are using Caller ID 1 Press the keys shown at left STORE JUNK FAX will appear in the display 2 Press 1 to store a number in the Anti Junk Num...

Page 82: ... once the connection to the receiving machine is made This is convenient when transmitting to places where the line is often busy as it saves you from waiting to pick up the original document and frees the feeder for other operations After transmission the document will be cleared from memory Only one memory transmission can be set at a time The amount of memory currently occupied appears as a per...

Page 83: ...lso need to transmit the page which was being scanned when the memory filled up Press the STOP key if you want to cancel the entire transmission Substitute reception into memory This is a back up function which is automatically activated if your fax runs out of paper the printing ribbon needs replacement or the paper jams When you have received a document in memory FAX RX IN MEMORY will appear in ...

Page 84: ... location You can only use Rapid Keys or Speed Dial numbers to dial the numbers of the receiving machines 1 Load the document s 2 Press the MEMORY key and then 2 3 Dial the receiving machines maximum of 20 using one or both of the following methods Enter one or more Speed Dial num bers by pressing the number keys Press one or more Rapid Keys MEMORY 4 Press the START key Set the resolution and or c...

Page 85: ...e If so send the docu ment to those locations again Broadcasting using a Group Key If the fax machines to which you want to broadcast have all been programmed into one Group Key you can perform the broadcasting operation using the following simplified procedure 1 Load the document s Make any desired transmission set tings resolution contrast etc 2 Press the appropriate Group Key Trans mission will...

Page 86: ...ribed in Chapter 8 Optional Settings Polling others 1 Dial the fax machine you want to poll us ing one of the following methods Pick up the handset or press the SPEAKER key and dial the full num ber Wait for the fax answerback tone Press the SPEED key and enter a 2 digit Speed Dial number Enter the full number using the nu meric keys Example S P E E D D I A L 0 1 2 Press Rapid Key 20 POLL If you u...

Page 87: ...ty allows you to prevent unauthorized polling of your fax When this function is turned on polling will only take place when the fax number of the polling fax machine has been entered in your fax s list of permitted fax numbers called passcode numbers The number of the polling fax must also be programmed in itself for identification Turning Polling Security on and off 1 Press the keys shown at left...

Page 88: ...number or 2 to clear a number or 4 Storing Enter a 2 digit number from 01 to 10 This number identifies the fax number you will store in the next step Clearing Enter the number which iden tifies the fax number you want to clear and go to Step 6 Example 5 Enter the fax number max of 20 digits Example 6 Press the START key 7 Return to Step 4 to enter or clear an other number or press STOP to exit Ste...

Page 89: ...tes without having to be there when the operation is performed Note Only a Speed Dial number can be used to dial the receiving machine Setting a timer operation 1 Press the keys shown at left TIMER MODE will appear in the display 1 FUNCTION 2 Press to set a transmission operation SEND MODE or to set a polling operation POLLING MODE or 3 Press 1 to select SET 4 Enter the time at which you want the ...

Page 90: ...ment in the feeder sometime before the specified time of transmission To cancel an operation If you need to cancel an operation after it has been set follow the steps below 1 Press the keys shown at left TIMER MODE will appear in the display 2 Press to cancel a transmission opera tion or to cancel a polling opera tion or 3 Press 2 to select CLEAR 4 Press the START key and then the STOP key 1 FUNCT...

Page 91: ... a regular transmission or polling operation a timer setting can be included to have the operation performed automatically at a selected time To clear a mistake press the STOP key Initial procedure To program an operation first perform the following procedure After you have completed it go to the procedure for the specific operation you want to program 1 Press the keys shown at left PRG EN TRY MOD...

Page 92: ... document to be scanned into memory and then transmit ted or 2 if you want the document to be transmitted directly from the feeder Note If you select 2 you can include a timer setting in the program If you pressed 1 go to Step 12 If you pressed 2 and don t want to make a timer setting go to Step 11 9 Enter the time at which you want the op eration to take place 2 digits for the hour and 2 digits f...

Page 93: ...ime at which you want the op eration to take place 2 digits for the hour and 2 digits for the minute If you don t want to make a timer setting go to Step 10 Example 9 25 RESOLUTION S T O P S T A R T S T A R T 9 Press to select A M or to select P M 0 9 2 5 or 2 5 10 Press the START key 11 Enter the Speed Dial number of the re ceiving fax machine 12 Press the START key and then the STOP key 2 5 Exam...

Page 94: ...ss the START key and then the STOP key Clearing a Program Key To clear a Program key follow these steps 1 Press the keys shown at left PRG EN TRY MODE will appear in the display 2 Press 2 to select CLEAR 3 Press the Program Key you want to clear 4 Press the START key and then the STOP key RESOLUTION 2 S T O P S T O P 7 FUNCTION Example 2 5 3 5 S T A R T S T A R T S T A R T 16 P1 Example ENTERING A...

Page 95: ...ations set by pressing a Program Key and operations set as de scribed in Timer Operations in this chapter To cancel a programmed timer operation If a Program Key has been pressed for a timer operation and you need to cancel the operation before it is performed follow these steps 1 Press the Program Key 2 Press the START key S T A R T 16 P1 Example 16 P1 Example ENTERING AND USING PROGRAMS SPECIAL ...

Page 96: ... voice message fax or both can be set at one time The reminder can be set up to one year in advance Setting a reminder 1 Press the REMINDER key 2 Enter two digits for the month 01 to 12 and two digits for the day 01 to 31 3 Enter two digits for the hour 01 to 12 and two digits for the minute 00 to 59 4 Press to select A M or to select P M 5 Press the START key 0 9 2 5 5 5 5 1 4 3 2 0 5 1 5 REMINDE...

Page 97: ...the voice message and or print out the fax message If the reminder is for another person your fax will call his or her number and then play the voice message and or transmit the fax message If the line is busy or no one answers 2 redialing attempts will be made at intervals of 5 minutes Note It will not be possible for a voice message to be recorded in an answering machine To check or cancel a rem...

Page 98: ...uter modem s telephone line jack not the jack for an extension phone if it has one and plug the other end into the TEL SET jack on your fax not the TEL LINE jack If necessary first remove the seal covering the TEL SET jack TEL SET TEL LINE TEL LINE EXT PHONE The TEL LINE jack should be connected to the wall jack If your computer fax mo dem has an extension phone jack you can con nect an extension ...

Page 99: ...f you answer a call by picking up a touch tone extension phone connected to the same line begin fax reception by pressing 5 and or the current setting of Option Setting 5 If you want to receive incoming faxes in your computer set the reception mode of your fax to TEL so that it will not answer Or set the reception mode to FAX and set Option Setting 2 Number of Rings to Answer to a number greater t...

Page 100: ...steps below 1 Make sure the fax is set to PC Mode press the FUNCTION key and then the key PC will appear next to the time in the display 2 Send the document by manual transmis sion with your fax software on your com puter If your software does not have a manual transmission function enter any number in your software s auto dial phonebook that is not a real phone num ber such as or 6 and then dial ...

Page 101: ...n the order listed below or 3 When the desired setting appears in the display change it appropriately as de scribed below Example 4 Press the STOP key FUNCTION 2 4 S T O P Settings Setting 1 FINE RESOLUTION PRIORITY This sets the default resolution the resolution used if a setting is not made with the RESOLUTION key for transmitting documents Press 1 YES to set it to FINE or 2 NO to set it to STAN...

Page 102: ... from an extension phone on or off Press 1 to turn detection on or 2 to turn detection off Factory setting 1 Setting 7 TRANSACTION REPORT PRINT SELECT This sets the condition for printing out Transaction Reports Enter a number from 1 to 5 as follows 1 ALWAYS PRINT Print out after each transmission reception or error 2 ERR TMR MEM PRINT Print out after an error timer operation or memory operation 3...

Page 103: ...to turn it off Factory setting 1 Setting 11 JUNK NUMBER CHECK Press 1 to prevent reception from fax numbers and voice numbers if you are using Caller ID entered in the Anti Junk Number List Press 2 to allow reception from all numbers Factory setting 2 Setting 12 POLLING Press 1 if you want to use Rapid Key 20 as a polling key Press 2 if you want to use it as a regular Rapid Key Factory setting 2 S...

Page 104: ... Press 2 to turn automatic print out off Factory setting 2 Setting 16 ERROR CORRECTION MODE ECM Press 1 YES to have any distortions in a transmission due to noise on the telephone line be corrected before print out at the receiving end This is only effective when the other machine has ECM as well Press 2 NO to turn the function off Factory setting 1 OPTIONAL SETTINGS 8 4 OPTIONAL SETTINGS ...

Page 105: ...tion on up to 30 of the operations most recently performed The report is divided into two parts the TRANSMISSIONS ACTIVITY REPORT which shows information on transmissions and the RECEPTIONS ACTIVITY REPORT which shows information on receptions If Option Setting 15 is set to 1 a report will be automatically printed out whenever information on 30 operations has accumulated A report can still be prin...

Page 106: ...In general you will want to simply try the transaction again If necessary check with the other party to make sure their machine is functioning properly Transmission errors E 0 Able to recognize handshake signal but it has errors E 1 Cannot recognize the handshake signal from the receiver side E 2 Line disconnected during transmission E 3 Line disconnected after modem speed fall back E 4 Line disco...

Page 107: ...l is received at receiver side E 8 Error occurred upon completion of reception of all pages E 9 Error occurred when mode was changed or transmission reception switching was performed E 10 Error occurred during partial page or physical page reception E 11 Error occurred after or during inquiry from the remote transmitting machine as to whether reception was possible or not E 12 Error occurred durin...

Page 108: ...utomatic dialing Passcode List This list shows settings made for polling security your name and fax telephone number as entered in the machine and a sample of the header printed at the top of every page you transmit HEADER PRINT PRINTING OUT REPORTS AND LISTS 9 4 PRINTING OUT REPORTS AND LISTS ...

Page 109: ... of the list shows the status of the settings made for answering machine connection Anti Junk Number List This list shows the fax numbers and voice numbers if the Caller ID function is being used from which reception is not allowed PRINTING OUT REPORTS AND LISTS PRINTING OUT REPORTS AND LISTS 9 5 ...

Page 110: ...or the answering machine Message List This list shows information about the messages currently recorded in the answering machine including the date and time of recording the length and the type ICM or memo PRINTING OUT REPORTS AND LISTS 9 6 PRINTING OUT REPORTS AND LISTS ...

Page 111: ...part shows the fax numbers which have been stored in each Group Key Caller ID List This list shows information about your most recent unanswered calls maximum of 20 calls This list is only available if you are using the Caller ID function PRINTING OUT REPORTS AND LISTS PRINTING OUT REPORTS AND LISTS 9 7 ...

Page 112: ...t the report only when an error occurs or after a timer or memory operation If desired you can change the setting to have it printed out under a variety of other conditions This is done by changing Option Setting 7 as described in Chapter 8 The Transaction Report shows the same information as the Activity Report See Activity Report in this chapter for an explanation of the headings The report cann...

Page 113: ...low Wipe the reading glass white backplate and rollers with a soft cloth or cotton swab Make sure that all dirt and stains such as correcting fluid are removed as these will cause vertical lines on transmitted images and copies White backplate Document rollers Reading glass The housing Wipe the external parts and surface of the machine with a dry cloth Caution Do not use benzene or thinner These s...

Page 114: ...and pull up and remove the imaging film Wipe the print head frame and roller with a soft cloth dampened with dena tured alcohol Print head Rollers Frame Caution Do not use benzene or thinner Avoid touching the print head with hard objects The print head may be hot if your fax machine has just received a large number of documents If this is the case allow the print head to cool prior to cleaning MA...

Page 115: ...eight of the document see Transmittable documents in Chapter 3 Dialing cannot be done Make sure the power is on Make sure that the telephone line is properly connected to both the TEL LINE jack and the wall jack Make sure that the fax is set to the correct dialing mode for your telephone line See Option Setting 8 in Chapter 8 Nothing is printed at the receiving end Make sure that the document for ...

Page 116: ...rinting paper may be jammed See Clearing Jammed Printing Paper in this chapter Make sure that the printing paper is properly loaded in your machine Make sure the power is on The printing paper comes out blank when you try to receive a document Make sure that the document is loaded properly in the feeder of the transmitting machine Make a copy to confirm the printing ability of your machine The rec...

Page 117: ...E ERROR Transmission or reception was not successful Press STOP to clear the message and then try again LINE IS IN USE An extension phone connected to the fax is being used Do not lift the fax s handset or attempt transmission at this time as this will interrupt the conversation on the extension phone MEMORY IS FULL The memory is full See Memory in Chapter 7 MEMORY PRINTING The fax is preparing to...

Page 118: ...conds 1 second on 1 second off Indicates incomplete transmission reception or copying Rapid intermittent tone 0 5 seconds on 0 5 seconds off Indicates that the printer cover is open Rapid intermittent tone 35 seconds 0 7 seconds on 0 3 seconds off Indicates that the handset is off hook MESSAGES AND SIGNALS 11 4 TROUBLESHOOTING ...

Page 119: ... Clearing jammed printing paper 1 Grasp the finger hold on the right side of the printing compartment cover and pull up to open the cover 2 Push back the green levers on each side of the printing compartment and rotate the printing head frame up and to the rear Caution The printing head the strip of metal on the underside of the frame applies heat to the printing film It may be hot if a document h...

Page 120: ...r gear engages with the gear below it 7 Wind the film slightly rotate the gear on the right side of the rear spool so that there is no slack in the film Make sure that both edges of the film wind onto the spool evenly 8 Rotate the printing head frame back down and press down on the PUSH mark in the center of the frame until the frame clicks into place Close the print ing compartment cover and repl...

Page 121: ...eding Width 5 83 to 8 5 148 to 216 mm Length 5 04 to 14 128 to 356 mm Manual feeding Width 5 83 to 8 5 148 to 216 mm Length 5 04 to 39 4 128 to 1000 mm Effective scanning width 8 3 210 mm max Automatic document feeder 20 sheets max Halftone gray scale 64 levels Contrast control Automatic Dark selectable Copy function Single Multi copy Sort copy 99 copies page Telephone function Standard cannot be ...

Page 122: ...Notes SPECIFICATIONS Spec 1 SPECIFICATIONS ...

Page 123: ...Notes SPECIFICATIONS SPECIFICATIONS Spec 1 ...

Page 124: ...terephthalate 25038 59 9 51 0 Carbon black 1333 86 4 8 5 3 5mg m3 3 5mg m3 Ethylene vinyl acetate copolymer 24937 78 8 3 1 Ester wax 8015 86 9 5 6 Parraffin wax 8002 74 2 12 5 2mg m3 fume Microcrystalline wax 63231 60 7 15 2 Modified wax 8016 60 2 1 3 Polyester resin 27923 68 8 1 3 Others 1 5 Section 4 Hazardous Identification Emergency Overview This product is ink film for thermal transfer facsim...

Page 125: ...l impact Sensitivity to Static Charge not applicable Section 8 Reactivity Data Stability Stable Incompatibility Materials to Avoid especially none Hazardous Decomposition not applicable Hazardous Polymerization not applicable Section 9 Precautions for Safe Handling and Use Personal Protection Information Respiratory Eye Protection and Protective Glove not required Engineering Control Ventilation e...

Page 126: ... may disconnect your service temporarily If possible they will notify you in advance If advance notice is not practical you will be notified as soon as possible You will also be advised of your right to file a complaint with the FCC Your telephone company may make changes in its facilities equipment operations or procedures that could affect the operation of your equipment If this happens the tele...

Page 127: ...t Remote Operation Guide 1 Call your fax from a touch tone telephone and press when the outgoing message begins 2 If you want to listen to a personal box enter its number 3 Enter your passcode or remote code 4 Press 5 After listening to your messages you can either hang up to save them or enter one of the com mands on the reverse side ...

Page 128: ... Skip forward Stop Play new messages only first stop playback ERASING MESSAGES Erase single message Erase all messages RECORDING A MEMO Start End RECORDING A NEW OGM Start FAX RECEPTION MODES T A D mode FAX mode TEL mode TRANSFER FUNCTION Turn on Turn off New transfer number Record transfer OGM To quickly disconnect ...

Page 129: ... for ward press the SPEAKER key 5 Press the START key 6 Enter your name by pressing the appropri ate number keys as shown below Press each key one or more times until the de sired letter appears in the display Deletes high lighted letter Upper lower case shift key Moves cursor to the left Moves cursor to the right Press either key one or more times to select and enter a symbol Enter Q with the 7 k...

Page 130: ...20 pages face down in the document feeder Normal Dialing 1 Lift the handset or press 2 Dial the fax number by pressing the num ber keys 3 Wait for the reception tone if a person an swers ask them to press their Start key 4 Press your START key and then replace the handset Rapid Key Dialing Press the appropriate Rapid Key Transmis sion will begin Speed Dialing 1 Press the SPEED DIAL key 2 Enter the...

Page 131: ...al box enter the number of that box 3 Enter the passcode for the box if it has one DELETING MESSAGES Erasing a single message Press the DELETE key while the message is being played Erasing all messages in the general box Hold down the DELETE key for at least 2 sec onds If the general box has a passcode press the DELETE key and then enter the passcode Erasing all messages in a personal box Press th...

Page 132: ...13 Transfer On Off 4 14 Fax Box 2 13 ICM Confirmation 4 4 On TAD Failure 2 15 CPC Detection 2 16 Box Passcode 2 12 Direct Call Number 7 4 Distinctive Ringing 2 18 0 Timer Mode Send Mode 7 13 Poll Mode 7 13 Listing Mode Activity Report 9 1 Timer List 9 3 Telephone Number List 9 3 Passcode List 9 4 Option Setting List 9 5 Anti Junk Fax Number List 9 5 T A D Program List 9 5 Message List 9 6 Program ...

Page 133: ... 8 2 Distinctive Ringing 2 17 8 3 Fax Signal Receive 8 3 Junk Number Check 8 3 Polling 8 3 Caller ID 8 3 Autocover Sheet 8 3 Activity Report 8 4 ECM 8 4 Cover Sheet Cover Sheet Header 3 4 Print Set up Initialize Film 1 5 Reception Ratio 3 13 2 in 1 Print 3 13 Paper Type Set 1 10 Paper Size Set 1 10 Copy Cut off 5 3 Program Group Program Entry Mode 7 15 Group Entry Mode 2 23 4 QUICK REFERENCE GUIDE...

Page 134: ... Display messages 11 3 Distinctive ringing 2 17 2 19 Document feeder 3 2 Document guide 3 2 Document restrictions 3 1 Document rollers 10 1 Document sizes 3 1 Document maximum scanning size 3 1 E Electrical outlet 1 6 Error Correction Mode 8 4 Extension telephone connecting 1 6 1 7 Extension telephone using 3 11 3 12 F FAX reception mode 2 8 3 11 Fax reception on TAD failure 2 15 Fine Resolution P...

Page 135: ... mode 2 8 3 11 TAD mode 2 8 4 1 TEL mode 2 8 3 11 3 12 Reception mode key 2 3 2 8 Reception ratio setting 3 13 Redial key 2 2 2 11 3 9 3 18 Redialing 3 9 3 18 Reminder Function 7 20 7 21 Resolution 3 3 Resolution key 2 3 3 3 Ringing volume 2 24 Rec Memo key 2 2 4 3 4 4 Rollers cleaning 10 1 10 2 S Scanning to a computer 5 22 5 23 Search Dialing 3 9 3 18 Sender s name and number entering 2 4 Slow P...

Page 136: ...Y fitness for use or fitness for any particular purpose in connection with the hardware SOFTWARE OR FIRMWARE EMBODIED IN OR USED IN CON JUNCTION WITH THIS PRODUCT Sharp is not responsible for any damages or loss whether direct incidental or consequential which you the end user may experience as a result of your purchase or use of the hardware software or firmware embodied in or used in conjunction...

Page 137: ...SHARP ELECTRONICS CORPORATION Sharp Plaza Mahwah New Jersey 07430 2135 SHARP CORPORATION PRINTED IN THAILAND TINSE3594XHZC ...

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