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Sharp DX-C311 - Color - All-in-One, Operation Manual

The Sharp DX-C311 All-in-One color printer offers exceptional performance and versatility. Ensure a smooth setup and operation with the included Quick Start Manual. This comprehensive manual provides step-by-step instructions and troubleshooting tips, available for free download from our website. Streamline your printing experience with this user-friendly manual.

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8-31

TROUBLESHOOTING

Contents

GENERAL PROBLEMS

PROBLEMS RELATED TO MACHINE OPERATION

• Specified machine functions cannot be used.. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .8-32

• The operation panel cannot be used. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .8-32

• Printing is not possible or stops during a job. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .8-33

• The wrong size is selected.. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .8-33

• The displayed bypass tray paper size is not correct.  . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .8-33

PROBLEMS RELATED TO PAPER FEEDING AND OUTPUT

• The original misfeeds (automatic document feeder). . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .8-34

• The paper misfeeds. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .8-34

• Paper does not feed from the paper tray. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .8-35

• The image on paper is skewed.  . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .8-35

• The automatic document feeder does not operate.  . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .8-35

PROBLEMS RELATED TO QUALITY / PRINT RESULTS

• Lines appear in the scanned image. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .8-35

• Smudges appear on printed output. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .8-36

• Toner does not adhere well or creases appear in the paper. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .8-36

• Print quality is poor.  . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .8-36

• Part of the image is cut off. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .8-36

• Printing takes place on the wrong side of the paper.  . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .8-37

• A cover or insert is not printed on the specified paper.. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .8-37

PROBLEMS RELATED TO PERIPHERAL DEVICES

• The connected USB device cannot be used. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .8-37

• The connected USB memory cannot be used. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .8-37

• The finisher does not operate.  . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .8-37

• Stapling does not take place. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .8-37

• The stapling position is not correct.  . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .8-38

• Output does not collect neatly in the output tray of the finisher. . . . . . . . . . . . . . . . . . . . . . . . . . . . . .8-38

• Stapled output does not collect neatly. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .8-38

OTHER PROBLEMS

• Preview images or thumbnail images do not appear. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .8-39

• The touch panel screen is difficult to view. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .8-39

• You were logged out without having performed logout yourself.  . . . . . . . . . . . . . . . . . . . . . . . . . . . .8-39

• You forgot the administrator password.  . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .8-39

If you are unable to solve a problem using the solutions in this manual, switch off the [POWER] key (

) and the main power switch. 

Wait at least 10 seconds, and then switch on the main power switch and the [POWER] key (

) in that order.

Caution:

When the LINE indicator is lit or the DATA indicator is lit or blinking, do not switch off the main power switch or 
unplug the power plug. This may damage the hard drive or cause the data being stored or received to be lost.

Summary of Contents for DX-C311 - Color - All-in-One

Page 1: ...E SYSTEM SETTINGS About Operation Guide MAKE A COPY PRINT A DOCUMENT SEND A FAX SCAN AN IMAGE SEND AN INTERNET FAX SAVE A JOB AND REUSE IT LATER Search based on what you want to do Search based on what you want to do Search using the table of contents Search using the table of contents OPERATION GUIDE ...

Page 2: ...A COPY Conserve Reduce copy mistakes Make a copy of this type of original Make a copy on this type of paper 2010 04 04 Add the date or page numbers Assemble output into a pamphlet Other convenient functions ...

Page 3: ...Conserve Copy on both sides of the paper Copy multiple pages on one side of one sheet of paper Copy on the front and back of a card ...

Page 4: ...Reduce copy mistakes Print one set of copies for proofing ...

Page 5: ...Make a copy of this type of original Mixed color and black white originals More original pages than can be loaded at once Mixed size originals Bulky original shadows appear at edges ...

Page 6: ...Make a copy on this type of paper Envelopes and other special media Transparency film ...

Page 7: ...Add the date or page numbers 2010 04 04 Add the date Add a stamp 9 10 11 Add the page number ABCDEFG Add text ...

Page 8: ...Assemble output into a pamphlet Create a pamphlet Staple output Create a blank margin for punching ...

Page 9: ...purposes z Make a copy of arranged photos z Make a mirror image copy z Copy onto the center of the paper z Make a negative copy Convenient functions z Give priority to a copy job z Check the status of a reserved job z Copy a thin original z Adjust the color ...

Page 10: ...PRINT A DOCUMENT Conserve Print without a computer Print attractive output Assemble output into a pamphlet Print on this type of paper Add text or an image Other convenient functions ...

Page 11: ...Conserve Print on both sides of the paper Print multiple pages on one side of the paper ...

Page 12: ...Print without a computer FTP Print a file on an FTP Print a file in a USB memory device Print a file in a network folder Print a file stored in the machine ...

Page 13: ...Print attractive output Print matching the size of the paper Adjust the brightness and contrast Print using color settings suitable for the data Bring out faint text and lines Select the print mode ...

Page 14: ...Assemble output into a pamphlet Create a pamphlet Staple output Create a blank margin for punching Print specific pages on the front side of the paper ...

Page 15: ...Print on this type of paper Envelopes Transparency film Print specific pages on different paper Rotate the image 180 degrees ...

Page 16: ...Add text or an image Add a watermark to print data Overlay an image on the print data Overlay a fixed form on the print data ...

Page 17: ...rint image z Print a mirror image Security is important z Print confidentially z Print an encrypted PDF file Functions used for specific purposes z Print an invoice copy z Create a large poster Convenient functions z Give priority to a print job z Store frequently used print settings z Store a print job ...

Page 18: ...SEND A FAX Conserve Send this type of document Preventtransmissionto the wrong destination Send a clear document Save trouble Security is important Other convenient functions ...

Page 19: ...Conserve Send when the rate is lowest Check received data before printing Relay a transmission through a branch office ...

Page 20: ...Send this type of document Bulky original shadows appear at edges More original pages than can be loaded at once Original printed on both sides ID card or other card ...

Page 21: ...Prevent transmission to the wrong destination Check the destination once more before sending Check the result of transmission Check the log of previous transmissions ...

Page 22: ...Send a clear document Adjust the exposure Adjust the image quality Specify the size before sending Send without shadows at the edges ...

Page 23: ...sed settings Send to multiple destinations XXXX 6 7 8 9 XXXX 9 8 7 4 XXXX 4 5 6 7 XXXX 5 4 3 2 XXXX 9 9 9 9 View the transmission log XXXX 6 7 8 9 XXXX 9 8 7 4 XXXX 4 5 6 7 XXXX 5 4 3 2 XXXX 9 9 9 9 Easily specify an address search number ...

Page 24: ...s important Check the destination once more before sending Send confidentially Print protected reception data Initiate reception of a document from a sending machine Send a document at the other machine s request ...

Page 25: ... functions z Forward a received fax to a network address z Print a list of addresses Convenient functions z Send a thin original z Select a transmission destination from a global address book z Give priority to a transmission z Use an extension phone ...

Page 26: ...AN AN IMAGE SEND AN INTERNET FAX Send a clear image Send this type of document Preventtransmissionto the wrong destination Send a smaller file Save trouble Scan from my computer Other convenient functions ...

Page 27: ...Send a clear image Adjust the contrast or image quality Adjust the resolution before sending Send without shadows at the edges Suppress the background of a transmitted document ...

Page 28: ...Send this type of document Bulky original shadows appear at edges More original pages than can be loaded at once Original printed on both sides Original with background ...

Page 29: ...Prevent transmission to the wrong destination Check the result of transmission Check the log of previous transmissions ...

Page 30: ...Send a smaller file Send at low resolution Compress a file before sending Reduce an image before sending Send an image in black white ID or other card ...

Page 31: ...o multiple destinations aaa aa aa co bbb bb bb c ccc cc cc co ddd dd dd c eee ee ee co View the transmission log a a a a a a a c bbb bb bb c c c c c c c c ddd dd dd e e e e e e e e Easily specify an address search number Send an Internet fax from a computer ...

Page 32: ... received fax to a network address z Print a list of transmission destinations Convenient functions z Scan a thin original z Select a transmission destination from a global address book z Send at a specified time z Give priority to a transmission z Send in USB memory mode ...

Page 33: ...SAVE A JOB AND REUSE IT LATER Search for a file Organize my files Save an important document Print a batch of files ...

Page 34: ...Search for a file abc Search for a file using a keyword Search by checking the contents of files ...

Page 35: ...Organize my files Delete a file Delete all files Periodically delete files Change the folder ...

Page 36: ...n use a regular table of contents The following explanation assumes that Adobe Reader 8 0 is being used Some buttons do not appear in the default state Return to top page Return to previously displayed page Menu page Table of contents page Body page Search based on what you want to do Search using the table of contents ...

Page 37: ... that was displayed before the current page 5 Adobe Reader Help button Opens Adobe Reader Help 6 Contents button Displays the contents of each chapter For example if the current page is a page in the body of the printer chapter this button shows the contents of the printer chapter 1 2 3 4 5 6 If a button does not appear refer to Adobe Reader Help to display the button Caution when printing If all ...

Page 38: ...edures and how to load paper 2 COPIER This chapter provides detailed explanations of the procedures for using the copy function 3 PRINTER This chapter provides detailed explanations of the procedures for using the print function 4 FACSIMILE This chapter provides detailed explanations of the procedures for using the fax function 5 SCANNER INTERNET FAX This chapter provides detailed explanations of ...

Page 39: ...oduct and its options or other failures or for any damage that occurs due to use of the product Warning Reproduction adaptation or translation of the contents of the manual without prior written permission is prohibited except as allowed under copyright laws All information in this manual is subject to change without notice Illustrations and the operation panel and touch panel shown in this manual...

Page 40: ... PASSWORD 1 19 HOME SCREEN 1 22 REMOTE OPERATION OF THE MACHINE 1 23 ITEMS RECORDED IN THE JOB LOG 1 24 UPDATE OF FIRMWARE 1 27 LOADING PAPER IMPORTANT POINTS ABOUT PAPER 1 28 NAMES AND LOCATIONS OF TRAYS 1 28 USEABLE PAPER 1 28 TRAY SETTINGS FOR TRAYS 1 TO 4 1 31 LOADING PAPER AND CHANGING THE PAPER SIZE 1 31 LOADING PAPER IN THE BYPASS TRAY 1 33 IMPORTANT POINTS WHEN USING THE BYPASS TRAY 1 34 O...

Page 41: ...ay center tray Output is delivered to this tray 5 Finisher This can be used to staple output FINISHER page 1 41 6 Main power switch This is used to power on the machine When using the fax or Internet fax functions keep this switch in the on position TURNING THE POWER ON AND OFF page 1 14 7 Handle Grasp it when moving the machine 8 Bypass tray Use this tray to feed paper manually When loading paper...

Page 42: ...Tray 2 Tray 3 Tray 4 When 500 sheet paper feed units are installed These hold paper TRAY SETTINGS FOR TRAYS 1 TO 4 page 1 31 11 USB connector A type Supports USB 2 0 Hi Speed This is used to connect a USB device such as USB memory to the machine For the USB cable use a shielded cable Peripheral device 9 11 10 ...

Page 43: ...afety Guide 19 Primary transfer belt unit The images created on the drum cartridges are combined into a single image and transferred to the secondary transfer roller unit Maintenance Safety Guide 20 Toner collection container This collects excess toner that remains after printing Maintenance Safety Guide 21 Toner collection container release lever Turn this lever when you need to release the toner...

Page 44: ...l is scanned correctly Adjust the guides to the width of the original PLACING THE ORIGINAL page 1 36 4 Document feeder tray Place originals in this tray 1 sided originals must be placed face up PLACING THE ORIGINAL page 1 36 5 Original exit tray Originals are delivered to this tray after scanning 6 Scanning area Originals placed in the document feeder tray are scanned here Maintenance Safety Guide...

Page 45: ...tor Connect the LAN cable to this connector when the machine is used on a network For the LAN cable use a shielded type cable 3 USB connector B type Supports USB 2 0 Hi Speed A computer can be connected to this connector to use the machine as a printer For the USB cable use a shielded cable 4 Service only connector 5 Power plug 1 2 3 4 5 Caution This connector is for use only by service technician...

Page 46: ...ived when this indicator is lit DATA indicator This blinks while print data is being received and lights steadily while printing is taking place 5 Numeric keys These are used to enter the number of copies fax numbers and other numerical values These keys are also used to enter numeric value settings except for the system settings 6 CLEAR key Press this key to return the number of copies to 0 7 HOM...

Page 47: ...used when dialing 13 CLEAR ALL key Press this key to return to the initial operation state Use this key when you wish to cancel all settings that have been selected and start operation from the initial state 14 STOP key Press this key to stop a copy job or scanning of an original 15 POWER SAVE key indicator Use this key to put the machine into auto power shut off mode to save energy The POWER SAVE...

Page 48: ...ase a value To make a value change quickly keep your finger on the key 3 Touch this key to cancel a setting 4 Touch the OK key to enter and save a setting Example 3 1 Some items in the special modes screen are selected by simply touching the key of the item To cancel a selected item touch the highlighted key once again so that it is no longer highlighted 2 When settings extend over multiple screen...

Page 49: ...nch Shift Right Front 1 2inch Back 1 2inch 2 3 4 1 5 x8 8 x14 8 x11 8 x11 1 2 1 2 1 2 1 2 1 2 8 x11 Plain Color Mode Special Modes 2 Sided Copy Output File Quick File Original Paper Select Full Color Exposure Auto Copy Ratio 1 2 100 OK Cancel 100 Enter value via the 10 key 25 400 Copy Ratio OK Auto Image XY Zoom 200 150 175 50 75 80 350 150 100 Zoom 100 2 2 The touch panel screen shown in this man...

Page 50: ...f copies completed and the job status appear Jobs cannot be manipulated in this screen Jobs can only be manipulated in the job status screen For details see the chapters for each of the functions in this manual 3 MFP Status display This shows machine system information Maintenance Information This shows machine maintenance information by means of codes Job Status MFP Status Job Status Maintenance ...

Page 51: ...8 8 x14 8 x11 8 x11 1 2 1 2 1 2 1 2 1 2 8 x11 Plain 1 2 1 2 3 Print job Copy job Scan to E mail job Scan to FTP job Scan to Network Folder job Scan to Desktop job Fax transmission job Fax reception job PC Fax transmission job Internet fax transmission job Including Direct SMTP Internet Fax reception job Including Direct SMTP PC I Fax transmission job Broadcast job Inbound routing job Scan to HDD f...

Page 52: ...el When touched the following screen appears next to the key Touch the key or the key to adjust the brightness When finished touch the brightness adjustment key again to close the screen This icon appears when the data security kit is being used The icon appears when the machine is communicating with an external application ...

Page 53: ...seconds and switch off the main power switch In the event that the main power is suddenly interrupted due to a power failure or other reason turn the machine power back on and then turn it off in the correct order If the machine is left for a long time with the main power having been turned off prior to the POWER key abnormal noises degraded image quality and other problems may result Before switc...

Page 54: ...ator This mode provides the lowest level of power consumption Considerably more power is saved than in preheat mode however the wakeup time is longer This mode can be disabled in the system settings administrator The machine automatically wakes up and resumes normal operation when a print job is received or when the blinking POWER SAVE key is pressed POWER SAVE KEY Press the POWER SAVE key to put ...

Page 55: ...m occurs in the machine an error code may appear in the display The action to be taken varies depending on the code that appears TROUBLESHOOTING in Maintenance Safety Guide How to print the machine information list Basic machine information can be printed This information can be used to help solve machine problems TROUBLESHOOTING in Maintenance Safety Guide How to print an image quality check char...

Page 56: ...og in to use the machine There are different types of user authentication and each type has a different login method For more information see the explanations of the login methods AUTHENTICATION BY USER NUMBER see below AUTHENTICATION BY LOGIN NAME PASSWORD page 1 19 AUTHENTICATION BY USER NUMBER The following procedure is used to log in using a user number received from the administrator of the m...

Page 57: ... an 8 digit number this step is not necessary Login takes place automatically after the user number is entered 3 When you have finished using the machine and are ready to log out press the LOGOUT key However note that the LOGOUT key cannot be used to log out when a fax number is being entered in fax mode as the key is used for fax number entry If a preset duration of time elapses after the machine...

Page 58: ...e not been stored in User List in the system settings administrator and are only using LDAP authentication A text entry screen will appear Enter your login name B User selection keys Touch your user name that has been stored in User List in the system settings administrator C Back key Touch this key to return to the login screen D Index tabs All users appear on the All tab Users are grouped on the...

Page 59: ...inistrator and in the LDAP server use the password stored in the LDAP server When an LDAP server has been stored Auth to can be changed If you are logging in using a user selection key The LDAP server was stored when your user information was stored and thus the LDAP server will appear as the authentication server when you select your login name Go to step 4 When logging in using the Direct Entry ...

Page 60: ...d for fax number entry If a preset duration of time elapses after the machine is last used the Auto Clear function will activate When Auto Clear activates logout takes place automatically However when PC Scan mode is used logout does not take place when the LOGOUT key is pressed and Auto Clear does not operate Change to a different mode on the machine and then log out The administrator can clear t...

Page 61: ...hortcuts to functions can be registered as keys in the home screen When a shortcut key is touched the screen for that function appears Register frequently used functions in the home screen to quickly and conveniently access those functions When user authentication is used the home screen of Favorite Operation Group can be displayed Register keys that you wish to show in the home screen in the Web ...

Page 62: ...C The procedure for using this function is as follows Example RealVNC 1 Connect from the computer to the machine 1 Start the VNC viewer 2 Enter the IP address of the machine in the Server entry box 3 Click the OK button 2 Follow the prompts on the operation panel of the machine to permit the connection When the machine is connected to the remote software appears on the system bar of the machine s ...

Page 63: ...he user authentication function is used 6 Starting Date Time The date and time the job was started 7 Completing Date Time The date and time the job was completed 8 Black White Total Count For a print job the total count is recorded For a send job the number of transmitted black white pages is recorded When a broadcast transmission is summarized the total number of pages is recorded For a scan to H...

Page 64: ...30 Sender Name Sender name of an image send job 31 Sender Address Sender address of an image send job 32 Transmission Type Transmission type of an image send job 33 Administrative Serial Number Administrative serial number of an image send job 34 Broadcast number Broadcast number of an image send job 35 Entry Order Reservation order for broadcast transmission of an image send job For a serial poll...

Page 65: ...es that duplex was disabled in Paper Type 52 Paper Property Fixed Paper Side Indicates that fixed side was specified in Paper Type 53 Paper Property Disable Staple Indicates that stapling was disabled in Paper Type 54 Paper Property Disable Punch Indicates that punching was disabled in Paper Type 55 Duplex Setup Indicates the duplex setting 56 Resolution Indicates the scanning resolution 57 Machin...

Page 66: ...operation using the Web page or other means Once the firmware is updated it will not be possible to restore the system to the state prior to the update 1 Select Update of Firmware in the Web page menu 2 A confirmation prompt will appear Select OK to execute the update A form will appear to let you specify the file to be used for the firmware update 3 Specify the file to be used and select Execute ...

Page 67: ...ypes of paper that can be loaded in each tray of the machine see the specifications in the Maintenance Safety Guide and Paper Tray Settings page 7 13 in 7 SYSTEM SETTINGS Plain paper special media Plain paper that can be used SHARP standard plain paper 21 lbs 80 g m2 For paper specifications see the specifications in the Maintenance Safety Guide Plain paper other than SHARP standard paper 16 lbs t...

Page 68: ...d paper letter head paper and pre printed paper page 1 30 Trays 1 to 4 Load the paper with the print side face up However if the paper type is Pre Punched Letter Head or Pre Printed load the paper with the print side face down Bypass tray Load the paper with the print side face down However if the paper type is Pre Punched Letter Head or Pre Printed load the paper with the print side face up If Di...

Page 69: ...r Japanese paper Perforated paper Document feeder tray Original glass Pre punched Left binding Letter head Pre printed Tray 1 to 4 Load the paper print side down with the punch holes to the front and the top edge to the right Load the paper print side down with the letter head top edge to the right Load the paper print side pre printed side down with the top edge to the right Bypass tray Load the ...

Page 70: ...t pull hard on the tray This may cause failure 2 Adjust the guide plates A and B by squeezing their lock levers and sliding them to match the vertical and horizontal dimensions of the paper to be loaded The guide plates A and B are slidable Slide each guide plate while squeezing its lock lever Be sure to place the guide to match the size of the paper If the guide is not placed correctly paper skew...

Page 71: ...injury may result If you loaded a different type or size of paper than was loaded previously be sure to change the Paper Tray Settings in the system settings If these settings are not configured correctly automatic paper selection will not operate correctly and printing may take place on the wrong size or type of paper or a misfeed may occur Caution If children are present ensure that the children...

Page 72: ...objects on the bypass tray or press down on the tray The bypass tray may be damaged the machine may topple and injury may result 2 Set the bypass tray guides to the width of the paper 3 Insert the paper along the bypass tray guides all the way into the bypass tray until it stops Load the paper with the print side face down Do not force the paper in If the bypass tray guides are set wider than the ...

Page 73: ...t with the paper to be added and reload as a single stack If paper is added without removing the remaining paper a misfeed may result Inserting paper Inserting transparency film Place paper in the horizontal orientation Use SHARP recommended transparency film When using transparency film place the film on the bypass tray with the rounded corner at the left front This ensures that the print side fa...

Page 74: ...r envelopes Envelopes with an adhesive for sealing Hand made envelopes Envelopes with air inside Envelopes with creases fold marks torn or damaged envelopes Envelopes with an incorrectly aligned corner gluing position on the back cannot be used as creasing may result Print quality on envelopes Print quality is not guaranteed in the area 13 32 10 mm around the edges of the envelope Print quality is...

Page 75: ...ilm Tracing paper Carbon paper Thermal paper or originals printed with thermal transfer ink ribbon Originals to be fed through the feeder should not be damaged crumpled folded loosely pasted together or have cut out holes Originals with multiple punched holes other than two hole or three hole punched paper Originals that have been scanned multiple times in the automatic document feeder and have be...

Page 76: ...n the document feeder tray Up to 50 sheets can be inserted Be sure to remove originals that have been finished scanning from the original exit tray Do not insert your hand into the document insertion opening in the automatic document feeder If originals are placed higher than the line misfeeds may occur Before inserting originals into the document feeder tray be sure to remove any staples or paper...

Page 77: ... 1 2 height x 11 width A4 210 mm height x 297 mm width Non standard sizes 8 1 2 height x 11 11 16 width 216 mm height x 297 mm width 1 Open the automatic document feeder 2 Place the original Place the original face down in the left center position of the document glass All originals should be placed in the left center position Align the middle of the original with the tip of the mark 3 Close the a...

Page 78: ...ides of the automatic document feeder The automatic document feeder will rise 2 Slowly close the automatic document feeder Caution Close the automatic document feeder slowly Abruptly closing the automatic document feeder may damage it Take care that your fingers are not pinched when closing the automatic document feeder Do not press hard on the automatic document feeder This may cause failure ...

Page 79: ...n and offset function Barcode font kit AR PF1 Adds barcode fonts to the machine XPS expansion kit MX PUX1 The machine can be used as an XPS compatible printer To install this kit a 1 GB expansion memory board MX SMX3 is required Expansion memory board MX SMX3 This expands the memory that can be used on the machine Internet fax expansion kit MX FWX1 Enables Internet Fax Facsimile expansion kit MX F...

Page 80: ... 2 5 sizes 2 Lever Use this to move the finisher in order to remove a paper misfeed replace staples or remove a staple jam 3 Front cover Open this cover to remove a paper misfeed replace staples or remove a staple jam 4 Staple case This holds the staple cartridge Pull the case out to replace the staple cartridge or remove a staple jam 5 Staple case release lever Use this to remove the staple case ...

Page 81: ...ve attached the business card feeder enable Business Card Scan Option in the system settings administrator When scanning business cards it is convenient to use Business Card Scan in the special modes for copying and scanning 3 Load the business cards Make sure the edges of the cards are aligned evenly Insert the cards face up all the way into the business card feeder 4 After using the business car...

Page 82: ...pages of the machine the machine retrieves the operation screen from the registered URL Control of the operation screen is performed by the standard application and Scan to FTP Scan to Network Folder and HTTPS transmission can be executed Standard application setup To enable a general application in the Web pages of the machine click Application Settings in the administrator menu frame and then Ex...

Page 83: ...When the Enable Authentication by External Server checkbox is selected in External Account Setting of Sharp OSA Settings in the system settings administrator the machine enters external authentication mode When the machine is powered on in external authentication mode the machine accesses the external account application and displays the login screen The login screen also appears when the Call key...

Page 84: ...ings administrator The setting change will take effect after the machine is restarted To restart the machine see TURNING THE POWER ON AND OFF page 1 14 External count mode When only the External Account Control setting is enabled in External Account Setting of Sharp OSA Settings in the system settings administrator the machine enters external count mode Unlike external authentication mode when the...

Page 85: ...ghlighted Touch this key to enter a line break when entering the body text of an e mail message Touch this key to delete the characters to the left of the cursor one character at a time Touch this key to temporarily change the key layout of character entry mode to a different language Select the key layout that you wish to use Touch this key to enter a space between letters This key temporarily ch...

Page 86: ...d search results will appear based on the entered characters in the text entry screen indicates how many characters can be entered A number of characters greater than cannot be entered The key layouts that can be selected vary depending on the language selected in MFP Display Language Setting in the system settings administrator The following symbols cannot be used when entering a file name or fol...

Page 87: ...MENT ZOOM 2 25 AUTOMATIC RATIO SELECTION Auto Image 2 25 MANUAL RATIO SELECTION Preset ratios Zoom 2 26 ENLARGING REDUCING THE LENGTH AND WIDTH SEPARATELY XY Zoom 2 28 ORIGINAL SIZES 2 29 SPECIFYING THE ORIGINAL SIZE 2 29 STORING FREQUENTLY USED ORIGINAL SIZES 2 31 OUTPUT 2 34 OUTPUT MODES 2 35 MAKING COPIES USING THE BYPASS TRAY 2 37 SPECIAL MODES SPECIAL MODES 2 40 ADDING MARGINS Margin Shift 2 ...

Page 88: ...F A COPY Brightness 2 89 ADJUSTING THE INTENSITY OF A COPY Intensity 2 90 CHECKING COPIES BEFORE PRINTING Proof Copy 2 91 COPYING ORIGINALS OF DIFFERENT SIZES Mixed Size Original 2 94 COPYING THIN ORIGINALS Slow Scan Mode 2 96 COPYING MULTIPLE BUSINESS CARDS Business Card Scan 2 98 CONVENIENT COPY FUNCTIONS INTERRUPTING A COPY RUN Interrupt copy 2 100 JOB STATUS SCREEN 2 102 JOB QUEUE SCREEN AND C...

Page 89: ...SURE AND ORIGINAL IMAGE TYPE page 2 23 5 Copy Ratio key This shows the current copy ratio Touch this key to adjust the copy ratio REDUCTION ENLARGEMENT ZOOM page 2 25 6 Original key Touch to specify the original size If the original size displayed in this key is different from the size of the original you placed or if the original size is not displayed be sure to touch this key and specify the cor...

Page 90: ...se the File function or Quick File function of document filing mode These are the same File and Quick File keys that appear when the Special Modes key is touched For information on the document filing function see 6 DOCUMENT FILING Tray during paper feeding Do not pull out a tray while paper is being fed from the tray This will cause a paper misfeed Identifying the tray that is being used to feed ...

Page 91: ...ay the selected special modes To close the screen touch the OK key System Settings Administrator Customize Key Setting Registration is performed in System Settings Operation Settings Customize Key Setting in the Web page menu 8 x11 8 x11 5 x8 Auto 8 x11 Plain 8 x14 8 x11 Color Mode Special Modes Plain 2 Sided Copy Output Copy Ratio 100 3 2 1 Original Paper Select Full Color Exposure Auto 4 Erase M...

Page 92: ...e original is placed Basic copy settings Select the basic copy settings The main settings are as follows Color mode COLOR COPY MODES page 2 21 Exposure and original type CHANGING THE EXPOSURE AND ORIGINAL IMAGE TYPE page 2 23 Copy ratio REDUCTION ENLARGEMENT ZOOM page 2 25 Original size ORIGINAL SIZES page 2 29 Paper Settings PAPER TRAYS page 2 9 2 sided copy settings Select settings as needed for...

Page 93: ...al modes such as Margin Shift and Erase SPECIAL MODES page 2 40 Number of copies sets setting Set the number of copies number of sets Start copying Start scanning the original s and making copies Press the COLOR START key or the BLACK WHITE START key OK Output Sort Offset Staple Sort Group Special Modes 1 2 Card Shot 2in1 OK Stamp File Transparency Inserts Color Adjustments Erase Job Build Image E...

Page 94: ... CLEAR ALL key is pressed all settings selected to that point are cleared and you will return to the base screen To stop scanning of the original and copying press the STOP key When the STOP key is pressed a message will appear asking you if you want to cancel the job Touch the Yes key in the message screen A A Document glass Document feeder tray Place the original face down in the left center pos...

Page 95: ...ere is another tray that has the same size and type of paper that tray will be automatically selected and the copy job will continue To return to automatic paper tray selection after selecting a tray manually press the CLEAR ALL key System Settings Administrator Initial Status Settings Paper Tray Use this setting to change the tray that is selected by default 8 x11 8 x11 5 x8 Auto 8 x11 Plain 8 x1...

Page 96: ...eeder tray Multiple originals can be placed in the document feeder tray Place portrait originals so that the top edge enters the feeder first Place landscape originals so that the left edge enters first The stack of originals must not be higher than the indicator line on the tray Up to 50 sheets can be inserted The stack of originals must not exceed the indicator line Do not press down on the orig...

Page 97: ...e the paper size 5 Set the number of copies number of sets with the numeric keys Up to 999 copies sets can be set A single copy can be made even if 0 appears for the number of copies If an incorrect number of copies is set Press the CLEAR key and then enter the correct number 6 Press the COLOR START key or the BLACK WHITE START key Even if a color mode is selected copying will take place in black ...

Page 98: ...2 x 11 A4 Align the middle of the original with the tip of the mark Place the original in the appropriate position for its size as shown above After placing the original be sure to close the automatic document feeder If left open parts outside of the original will be copied black causing excessive use of toner 2 Touch the Original key A A Portrait original Landscape original Align the top edge of ...

Page 99: ... sets with the numeric keys Up to 999 copies sets can be set A single copy can be made even if 0 appears for the number of copies If an incorrect number of copies is set Press the CLEAR key and then enter the correct number 6 Press the COLOR START key or the BLACK WHITE START key Normally copying will start Depending on the copy settings 2 sided copying etc copying may not begin until all original...

Page 100: ...ART key Repeat this step until all originals have been scanned For the second original and following originals use the same START key as you did for the first original 8 Touch the Read End key To cancel scanning of the original and copying Press the STOP key Read End Place next original Press Start When finished press Read End ...

Page 101: ...t the top edge enters the feeder first Place landscape originals so that the left edge enters first The stack of originals must not be higher than the indicator line on the tray Up to 50 sheets can be inserted The stack of originals must not exceed the indicator line Do not press down on the originals or otherwise load more originals than can fit under the indicator line This will cause original m...

Page 102: ...d originals 1 sided copying of 2 sided originals 2 Touch the OK key To make 2 sided copies of a 1 sided portrait original placed horizontally or to invert the reverse side with respect to the front side when copying a 2 sided original touch the Binding Change key Using the Binding Change key page 2 17 5 x8 8 x13 8 x11 8 x14 8 x13 Custom Size None Original OK Size Input Inch AB 2 5 2 1 8 x11 8 x11 ...

Page 103: ...e copy can be made with the copy number display showing 0 If an incorrect number of copies is set Press the CLEAR key and then enter the correct number 8 Press the COLOR START key or the BLACK WHITE START key To cancel scanning of the original and copying Press the STOP key Originals Binding Change is used For a tablet binding Binding Change is not used For a booklet binding The reverse side is up...

Page 104: ...After placing the original be sure to close the automatic document feeder If left open parts outside of the original will be copied black causing excessive use of toner 2 Touch the Original key Originals Copies A A Portrait original Landscape original Align the top edge of the original against the side of the document glass with the scale Align the right side of the original against the side of th...

Page 105: ...d copy mode 1 Touch the 1 Sided to 2 Sided key 2 Touch the OK key The 2 Sided to 2 Sided key and 2 Sided to 1 Sided key cannot be used when copying from the document glass 5 x8 8 x13 8 x11 8 x14 8 x13 Custom Size None Original OK Size Input Inch AB 2 5 2 1 8 x11 8 x11 5 x8 Auto 8 x11 Plain 8 x14 8 x11 8 x11 Color Mode Special Modes Plain 2 Sided Copy Output File Quick File Copy Ratio 100 3 2 1 Ori...

Page 106: ...ter the correct number 8 Press the COLOR START key or the BLACK WHITE START key Scanning begins 9 Remove the original and place the next original and then press the COLOR START key or the BLACK WHITE START key Repeat this step until all originals have been scanned For the second original and following originals use the same START key as you did for the first original 10 Touch the Read End key To c...

Page 107: ...s copied in full color Auto The machine automatically detects whether each original is color or black white and switches the mode appropriately full color for a color original or black white for a black white original Single Color The original is copied in the selected color only All colors in the original are changed to the selected color which can be selected from red green blue cyan magenta or ...

Page 108: ...ITE START key as appropriate to manually switch between color and black white Copying takes place in black white when the BLACK WHITE START key is pressed regardless of the color mode setting System Settings Administrator Initial Status Settings Color Mode This is used to change the default color mode setting System Settings Administrator Detect Standard in Auto Color Mode When the color mode is s...

Page 109: ...your original Original image type select keys 8 x11 8 x11 5 x8 Auto 8 x11 Plain 8 x14 8 x11 Color Mode Special Modes Plain 2 Sided Copy Output File Quick File Copy Ratio 100 3 2 1 Original Paper Select Full Color Exposure Auto 4 Exposure OK Manual Original Image Type 1 3 5 Text Prtd Photo Photo Text Photo Map Text Printed Photo Light Original Scan Resolution Auto Mode Description Text Text Prtd Ph...

Page 110: ...rk when Auto is selected the exposure level can be adjusted using Copy Exposure Adjustment in the system settings administrator To change the resolution When making a full size copy you can press the Scan Resolution key to select the scanning resolution The numbers that allow selection of the document glass are different from the numbers that allow selection of the automatic document feeder System...

Page 111: ...nd then touch the Auto Image key For a non standard size original the size must be entered in order to use Auto Image To cancel automatic ratio selection Touch the Auto Image key so that it is no longer highlighted To return the ratio to 100 To return the ratio setting to 100 touch the Copy Ratio key to display the ratio menu and then touch the 100 key System Settings Administrator Initial Status ...

Page 112: ...sing Add or Change Extra Preset Ratios in the system settings administrator To quickly select a ratio touch a reduction or enlargement key to select a ratio close to the desired ratio and then use the zoom keys for fine adjustment The zoom keys can be used to select any ratio from 50 to 200 in increments of 1 Touch the key to increase the ratio or the key to decrease the ratio If you continue to t...

Page 113: ... 200 To return the ratio to 100 To return the ratio setting to 100 touch the Copy Ratio key to display the ratio menu and then touch the 100 key System Settings Administrator Add or Change Extra Preset Ratios Two enlargement preset ratios 101 to 200 and two reduction preset ratios 50 to 99 can be added An added preset ratio can also be changed Copy Ratio OK Auto Image XY Zoom 129 64 77 100 Zoom 75...

Page 114: ...eys can be touched to set the ratio from 50 to 200 in increments of 1 3 Touch the Y key and set the Y vertical ratio in the same way as the X key 4 Touch the OK key After touching the OK key make sure that a paper size suitable for the ratio is selected To quickly select a ratio touch a preset ratio key A to select a ratio close to the desired ratio and then use the zoom keys B for fine adjustment...

Page 115: ...ch original size 1 Touch the appropriate original size key 2 Touch the OK key Specifying an AB original size 1 Touch the AB Inch key 2 Touch the appropriate original size key 3 Touch the OK key 5 x8 8 x13 8 x11 8 x14 8 x13 Custom Size None Original OK Size Input Inch AB 2 5 2 1 Original OK A5 B5 Size Input 216x343 A4 216x330 16K 216x340 Custom Size Inch AB None 3 1 2 System Settings Administrator ...

Page 116: ...ical dimension of the original Touch the Y key and enter the Y vertical dimension of the original with the keys When the document glass is used enter a number from 1 to 8 1 2 25 mm to 216 mm When the automatic document feeder is used enter a number from 4 to 8 1 2 100 mm to 216 mm If the vertical dimension of the original is less than 4 100 mm use the document glass 3 Touch the OK key You will ret...

Page 117: ... 1 Touch the Store Delete tab 2 Touch a key for storing a custom original size Touch a key that does not show a size If you wish to edit or clear a previously stored key Touch the key that you want to edit or clear The following screen will appear To edit the key touch the Modify key and go to the next step To clear the key touch the Delete key Make sure that the original size has been cleared and...

Page 118: ...m to 356 mm can be entered 2 Enter the Y vertical dimension of the original Touch the Y key and enter the Y vertical dimension of the original with the keys A dimension from 1 to 8 1 2 25 mm to 216 mm can be entered 3 Touch the OK key The stored original size will be retained even if the main power is turned off To cancel the operation Press the CLEAR ALL key OK Cancel Original 1 14 inch 1 8 1 2 i...

Page 119: ...low 1 Touch the Custom Size key 2 Retrieve the desired stored original size 1 Touch the Recall tab 2 Touch the key of the original size that you wish to retrieve 3 Touch the OK key To cancel the operation Press the CLEAR ALL key 5 x8 8 x13 8 x11 8 x14 8 x13 Custom Size None Original OK Size Input Inch AB 2 5 X15 Y 8 Custom Size Original OK OK Recall Store Delete 3 1 2 ...

Page 120: ...2 35 3 Staple Sort key This is used to sort output into sets staple each set and deliver the sets to the tray Note that the sets will not be offset in the output tray Staple sort function page 2 36 4 Group key This is used to group copies by page Group mode page 2 35 5 Output display An icon will appear to indicate the output mode 6 OK key Touch this key to close the output screen and return to th...

Page 121: ...ument filing is full copying of a large number of originals using the sort function will be impeded Delete unneeded files from the Quick File Folder Sort Output Originals Output Set the number of copies 5 Touch the Output key Touch the Sort key Press the COLOR START key or the BLACK WHITE START key The group function is automatically selected when an original is placed on the document glass Group ...

Page 122: ...r original placement orientations see Original placement orientation page 2 36 Original placement orientation When using the staple sort function the original must be placed as shown below to enable stapling in the desired position on the paper Stapling positions Paper Applicable paper sizes 8 1 2 x 14 8 1 2 x 13 1 2 8 1 2 x 13 2 5 8 1 2 x 13 8 1 2 x 11 7 1 4 x 10 1 2 A4 B5 16K Number of sheets th...

Page 123: ...e original size ORIGINAL SIZES page 2 29 When placing the originals on the document glass After placing the original be sure to close the automatic document feeder If left open parts outside of the original will be copied black causing excessive use of toner 2 Place paper in the bypass tray Insert the paper with print side face down When loading paper larger than 8 1 2 x 11 or A4 be sure to pull o...

Page 124: ...m Size key Touch this key if you wish to enter numeric values for the size of the loaded paper Enter the paper size of the bypass tray page 2 39 Manual key This key can be touched to display the 16K key Touch one of these keys if you loaded the corresponding size of paper 2 Touch the OK key When Envelope is selected specify the size of the envelope When finished touch the OK key Paper Select Paper...

Page 125: ...e page at a time When using sort mode change originals and press the START key Repeat until all pages have been scanned and then press the Read End key For the second original and following originals use the same START key as you did for the first original To cancel scanning of the original and copying Press the STOP key Paper Select Paper Tray Bypass Tray OK Plain Plain Plain 2 5 x8 8 x11 3 8 x14...

Page 126: ...y Inserts key ADDING INSERTS WHEN COPYING ON TRANSPARENCY FILM Transparency Inserts page 2 51 6 2in1 key COPYING TWO ORIGINAL PAGES ONTO ONE SHEET 2in1 page 2 53 7 Card Shot key COPYING BOTH SIDES OF A CARD ON ONE SHEET OF PAPER Card Shot page 2 55 8 Stamp key PRINTING THE DATE AND A STAMP ON COPIES Stamp page 2 58 9 Image Edit key Image Edit KEY page 2 74 10 Color Adjustments key Color Adjustment...

Page 127: ...se this function the business card feeder must be attached to the automatic document feeder and Business Card Scan Option must be enabled in the system settings administrator For the attachment procedure see BUSINESS CARD FEEDER in 1 BEFORE USING THE MACHINE page 1 42 Special Modes 2 2 OK Proof Copy Bus Card Scan Slow Scan Mode Mixed Size Original 1 2 3 4 Special modes can generally be combined wi...

Page 128: ...ode settings and return to the special modes menu screen Touch this key when you wish to continue selecting other special mode settings C During selection of special mode settings this key returns you to the special modes menu screen without saving the settings When settings have been completed this cancels the settings and returns you to the special modes menu screen Special Modes OK 1 2 Margin S...

Page 129: ...1 1 Place the original Place the original face up in the document feeder tray or face down on the document glass After placing the original specify the original size ORIGINAL SIZES page 2 29 2 Select the special modes 1 Touch the Special Modes key 2 Touch the Margin Shift key Special modes menu 1st screen page 2 40 3 Set the margin shift 1 Touch the margin shift position Select one of the 4 positi...

Page 130: ...scanned and then touch the Read End key For the second original and following originals use the same START key as you did for the first original To cancel scanning of the original and copying Press the STOP key Rotation copy cannot be used in combination with margin shift To cancel the margin shift setting Touch the Cancel key in the screen of step 3 System Settings Administrator Initial Margin Sh...

Page 131: ...using the erase function Using the erase function Shadows appear on the copy Shadows do not appear on the copy 1 Place the original Place the original face up in the document feeder tray or face down on the document glass After placing the original specify the original size ORIGINAL SIZES page 2 29 2 Select the special modes 1 Touch the Special Modes key 2 Touch the Erase key Special modes menu 1s...

Page 132: ...ing the document glass to copy multiple original pages copying will take place as you scan each original If you have selected sort mode change originals and press the START key Repeat until all pages have been scanned and then touch the Read End key For the second original and following originals use the same START key as you did for the first original To cancel scanning of the original and copyin...

Page 133: ...original Place the original face up in the document feeder tray or face down on the document glass When using this function with a portrait original on the document glass place the original so that the top of the image is to the right After placing the original specify the original size ORIGINAL SIZES page 2 29 If the originals are 2 sided place them in the document feeder tray 7 2 2 3 4 5 6 7 5 3...

Page 134: ...ying in group mode and staple sort mode is not possible When the pamphlet copy function is selected 2 sided copying mode is automatically selected When settings are selected that prevent 2 sided copying the pamphlet copy function cannot be used Scan the originals in order from the first page to the last page The order of copying will be automatically adjusted by the machine Four original pages wil...

Page 135: ...aper that can be loaded and then scan from the set with the first page The settings that you select for the first set can be used for all remaining sets Sorting the copies of a large number of originals into 2 sets 1 Insert the originals face up in the document feeder tray Insert the originals all the way into the document feeder tray Multiple originals can be placed in the document feeder tray Th...

Page 136: ...d set and following sets use the same START key as you did for the first set To cancel scanning Press the STOP key All scanned data will be cleared 5 Touch the Read End key To cancel copying Press the STOP key If the Quick File Folder of document filing mode is full copying in job build mode will be impeded Delete unneeded files from the Quick File Folder To cancel job build mode Touch the Job Bui...

Page 137: ...ly be placed in the bypass tray Place the transparency film face down on the bypass tray When placing transparency film place so that the rounded corner of the film is to the front and left After loading the transparency film configure the bypass tray settings as explained in MAKING COPIES USING THE BYPASS TRAY page 2 37 2 Place the original Place the original face up in the document feeder tray o...

Page 138: ...lected paper tray paper size and paper type are indicated here 5 Press the COLOR START key or the BLACK WHITE START key Copying will begin To cancel scanning and copying Press the STOP key The number of copies cannot be selected in this mode When performing 2 sided copying only 2 sided to 1 sided mode can be used To cancel the transparency inserts setting Touch the Cancel key in the screen of step...

Page 139: ... paper used can be cut in half 1 Place the original Place the original face up in the document feeder tray or face down on the document glass When using this function with a portrait original on the document glass place the original so that the top of the image is to the right After placing the original specify the original size ORIGINAL SIZES page 2 29 2 Select the special modes 1 Touch the Speci...

Page 140: ...scanned and then touch the Read End key For the second original and following originals use the same START key as you did for the first original To cancel scanning and copying Press the STOP key When using the 2in1 function the appropriate copy ratio will be automatically set based on the original size paper size and the number of originals to be copied onto one sheet The minimum possible reductio...

Page 141: ...r identification purposes and helps save paper 1 Select the paper to be used for card shot Select the paper as explained in PAPER TRAYS page 2 9 Front Back Originals Copies Example of an 8 1 2 x 11 A4 size portrait copy Example of an 8 1 2 x 11 A4 size landscape copy 8 x11 8 x11 5 x8 Auto 8 x11 Plain 8 x14 8 x11 Color Mode Special Modes Plain 2 Sided Copy Output File Quick File Copy Ratio 100 3 2 ...

Page 142: ...l with the keys A To enlarge or reduce the images to fit the paper based on the entered original size touch the Fit to Page key B The Size Reset key can be pressed to return the horizontal and vertical dimensions to the values set in Card Shot Settings in the system settings administrator 2 Touch the OK key You will return to the base screen of copy mode Make sure that the entered dimensions appea...

Page 143: ...he original must be placed on the document glass Copying is only possible on standard size paper XY Zoom cannot be used when using this function The image cannot be rotated when using this function To cancel card shot Touch the Cancel key in the screen of step 4 System Settings Administrator Card Shot Settings This is used to set the values to which the size returns when the Size Reset key is pres...

Page 144: ...umbering A 1 position only Text A 6 positions If the selected stamp content of one position overlaps the stamp content of another position priority will be given in the following order right side left side center Content that is hidden due to overlapping will not be printed Text will be printed at the preset size regardless of the copy ratio or paper size setting Text will be printed at the preset...

Page 145: ...tamp Top left Page Numbering Bottom center Text Top left Print positions The keys that show the print positions will appear as follows depending on the state of the settings Date and Page Numbering cannot be selected in multiple positions If the Date key or Page Numbering key is touched when Date or Page Numbering has already been selected for a position a message will appear asking you if you wis...

Page 146: ...K WHITE START key Copying will begin If you are using the document glass to copy multiple original pages copying will take place as you scan each original If you have selected sort mode change originals and press the START key Repeat until all pages have been scanned and then touch the Read End key For the second original and following originals use the same START key as you did for the first orig...

Page 147: ...e separator 3 Touch the Print Color key and select the print color Touch the desired color and touch the OK key If you selected a color other than Bk Black press the COLOR START key Pressing the BLACK WHITE START key will print the date in black and white If the date is printed in color on a black and white copy the copy will be included in the full color count APR 04 2010 Cancel Print Color Bk Bl...

Page 148: ...ing Clock in the system settings 5 Select the pages that the date will be printed on and touch the OK key Select printing on the first page only or printing on all pages After touching the OK key continue from step 5 of GENERAL PROCEDURE FOR USING STAMP page 2 59 to complete the copy procedure To cancel the date print setting Touch the Cancel key in the screen of step 2 Cancel Print Color Bk Black...

Page 149: ...the stamp background Seven colors can be selected for the stamp color Two stamp sizes can be selected CONFIDENTIAL PRIORITY PRELIMINARY FINAL FOR YOUR INFO DO NOT COPY IMPORTANT COPY URGENT DRAFT TOP SECRET PLEASE REPLY 1 Touch the Stamp key in the stamp selection screen See steps 1 to 4 of GENERAL PROCEDURE FOR USING STAMP page 2 59 2 Touch the key of the stamp that you wish to use CONFIDENTIAL C...

Page 150: ... all pages After touching the OK key continue from step 5 of GENERAL PROCEDURE FOR USING STAMP page 2 59 to complete the copy procedure The stamp text cannot be edited To cancel a stamp setting Touch the Cancel key in the screen of step 2 Cancel OK PRIORITY CONFIDENTIAL DO NOT COPY FOR YOUR INFO DRAFT URGENT FINAL PRELIMINARY COPY IMPORTANT PLEASE REPLY TOP SECRET Print Color Bk 2 1 3 Larger Small...

Page 151: ...e total pages entry screen Enter the total pages 1 to 999 with the numeric keys and touch the OK key The CLEAR key can be pressed to return the setting of the selected item to the default value If you make a mistake press the CLEAR key and then enter the correct number When 2 sided copying is performed the total pages is the total number of sides of the paper If the final page is blank it is not c...

Page 152: ...y set to Auto which means that page numbers are automatically printed through the last page based on the First Number and Printing Start from Page settings If the Last Number is set to a number smaller than the Total Pages page numbers are not printed on pages after the page set as the Last Number Printing Starts from Page is used to set the page number from which you want to begin printing page n...

Page 153: ... page numbers will alternate sides with this stamp item A stamp item that is in a position not affected by the changing page number position will be printed in its original set position Example When four pages are copied using pamphlet copy and the page number format is 1 2 3 the result is as follows In this example the page number is set at the bottom of the page and the date is set at the top an...

Page 154: ...d touch the OK key To store or delete a text string touch the Store Delete key Storing editing and deleting text strings page 2 70 3 Specify the text to be printed 1 Touch the text string that you wish to select You can touch the 5 10 key to switch the number of keys displayed in the screen between 5 and 10 When 5 key display is selected the entire text string appears in each key 2 Touch the OK ke...

Page 155: ...on the first page only or printing on all pages After touching the OK key continue from step 5 of GENERAL PROCEDURE FOR USING STAMP page 2 59 to complete the copy procedure Text settings can also be configured in the Web pages Click Application Settings Copy settings and then Text Settings Stamp in the Web page menu To cancel a text setting Touch the Cancel key in the screen of step 2 Cancel Print...

Page 156: ... the text string is touched the following screen appears When the Modify key is touched a text entry screen appears The stored text string appears in the text entry screen Edit the text When you have finished entering the text touch the OK key The text entry screen will close When the Delete key is touched the stored text is deleted Text settings can also be configured in the Web pages Click Appli...

Page 157: ... screen of step 2 To copy using a stored text string continue from step 2 of PRINTING TEXT ON COPIES Text page 2 68 No 01 AAA AAA No 03 CCC CCC No 04 No 02 BBB BBB No 05 No 07 No 08 No 09 No 10 No 06 1 3 10 5 Store Delete Stamp Text 10 5 Store Delete Stamp Text Back ...

Page 158: ...nt to delete or whose position you want to change A maximum of 14 characters appear in each key 3 To change the position of the item touch the Move key To delete the item touch the Delete key If the Move key is touched a screen for selecting the destination position appears If the Delete key is touched the item is deleted Go to step 6 OK Special Modes Special Modes OK Layout Cancel Date Page Numbe...

Page 159: ...he stamp item to a position that is already occupied by another stamp item a message will appear asking you if you wish to overwrite the other stamp item To overwrite the other stamp item touch the Yes key To cancel the move touch the No key 6 Touch the OK key Select the location to move the selected item OK Stamp Move 1 2 3 4 5 6 1 1 1 Not selected stamp setting has not been selected Selected dur...

Page 160: ...or Image key REVERSING THE IMAGE Mirror Image page 2 77 3 Centering key COPYING IN THE CENTER OF THE PAPER Centering page 2 78 4 B W Reverse key REVERSING BLACK AND WHITE IN A COPY B W Reverse page 2 80 OK Mirror Image B W Reverse Centering Photo Repeat OK Special Modes Image Edit Special Modes OK 1 2 Card Shot 2in1 Stamp File Transparency Inserts Color Adjustments Erase Job Build Image Edit Quick...

Page 161: ...opies are made Copying on 8 1 2 x 11 A4 size paper 2 copies are made Copying on 8 1 2 x 11 A4 size paper 12 copies are made 1 Place the original face down on the document glass When placing a 3 x 5 or 2 1 2 x 2 1 2 90 mm x 130 mm or 65 mm x 70 mm photo size original place the original with the short side aligned against the left side of the document glass When placing a 7 x 5 150 mm x 100 mm or bu...

Page 162: ...wing originals use the same START key as you did for the first original To cancel scanning and copying Press the STOP key The original must be placed on the document glass Only 8 1 2 x 11 A4 size paper can be used The copy ratio is 100 when this function is used The ratio cannot be changed However for a business card size original up to 2 5 8 x 2 1 8 100 mm x 57 mm the images are reduced to 95 To ...

Page 163: ...h the OK key to return to the base screen of copy mode 4 Press the COLOR START key or the BLACK WHITE START key Copying will begin If you are using the document glass to copy multiple original pages copying will take place as you scan each original If you have selected sort mode change originals and press the START key Repeat until all pages have been scanned and then touch the Read End key For th...

Page 164: ... Image Edit KEY page 2 74 3 Select Centering 1 Touch the Centering key so that it is highlighted 2 Touch the OK key You will return to the special modes screen Touch the OK key to return to the base screen of copy mode 4 Press the COLOR START key or the BLACK WHITE START key Copying will begin If you are using the document glass to copy multiple original pages copying will take place as you scan e...

Page 165: ...hen using the centering function but not enlarged When the original size or the paper size is displayed as a special size this function cannot be used To cancel centering Touch the Centering key in the screen of step 3 so that it is not highlighted ...

Page 166: ...uch the Image Edit key Image Edit KEY page 2 74 3 Select B W Reverse 1 Touch the B W Reverse key so that it is highlighted 2 Touch the OK key You will return to the special modes screen Touch the OK key to return to the base screen of copy mode 4 Press the BLACK WHITE START key Copying will begin If you are using the document glass to copy multiple original pages copying will take place as you sca...

Page 167: ...s When this function is selected the Original Image Type setting for exposure adjustment automatically changes to Text To cancel B W reverse Touch the B W Reverse key in the screen of step 3 so that it is not highlighted ...

Page 168: ...lance key ADJUSTING THE COLOR Color Balance page 2 87 5 Brightness key ADJUSTING THE BRIGHTNESS OF A COPY Brightness page 2 89 6 Intensity key ADJUSTING THE INTENSITY OF A COPY Intensity page 2 90 OK Suppress Background Intensity Sharpness Brightness Color Balance RGB Adjust OK Special Modes Color Adjustments Special Modes OK 1 2 Card Shot 2in1 Stamp File Transparency Inserts Color Adjustments Era...

Page 169: ...hen adjust another color the adjustment of the first color is canceled 2 Adjust the selected color Touch the key to strengthen the selected color or touch the key to weaken the color 3 Touch the OK key You will return to the special modes screen Touch the OK key to return to the base screen of copy mode 4 Press the COLOR START key Copying will begin If you are using the document glass to copy mult...

Page 170: ...p key 2 Touch the OK key You will return to the special modes screen Touch the OK key to return to the base screen of copy mode 4 Press the COLOR START key Copying will begin If you are using the document glass to copy multiple original pages copying will take place as you scan each original If you have selected sort mode change originals and press the COLOR START key Repeat until all pages have b...

Page 171: ...ts key 3 Touch the Suppress Background key Color Adjustments KEY page 2 82 3 Select the suppress background setting 1 Adjust the background suppression level Touch the key to suppress only faint background Touch the key to suppress faint to dark background 2 Touch the OK key You will return to the special modes screen Touch the OK key to return to the base screen of copy mode Light areas are suppr...

Page 172: ... copying will take place as you scan each original If you have selected sort mode change originals and press the COLOR START key Repeat until all pages have been scanned and then touch the Read End key To cancel scanning and copying Press the STOP key To cancel a suppress background setting Touch the Cancel key in the screen of step 3 ...

Page 173: ...n be adjusted at once OK OK Cancel Color Adjustments Color Balance Y M C Bk 1 2 3 4 5 6 7 8 All 1 2 3 4 5 6 7 8 Dark Light C Cyan M Magenta Y Yellow B Black 1 Place the original Place the original face up in the document feeder tray or face down on the document glass After placing the original specify the original size ORIGINAL SIZES page 2 29 2 Select the special modes 1 Touch the Special Modes k...

Page 174: ...reen of copy mode To return the color balance values to the default settings Touch the key The values of all eight gradations will return to the default color balance values The default color balance values are set in Initial Color Balance Setting in the system settings administrator 4 Press the COLOR START key Copying will begin If you are using the document glass to copy multiple original pages ...

Page 175: ...he key to make the image brighter or the key to make the image darker 2 Touch the OK key You will return to the special modes screen Touch the OK key to return to the base screen of copy mode 4 Press the COLOR START key Copying will begin If you are using the document glass to copy multiple original pages copying will take place as you scan each original If you have selected sort mode change origi...

Page 176: ... intensity 2 Touch the OK key You will return to the special modes screen Touch the OK key to return to the base screen of copy mode 4 Press the COLOR START key Copying will begin If you are using the document glass to copy multiple original pages copying will take place as you scan each original If you have selected sort mode change originals and press the COLOR START key Repeat until all pages h...

Page 177: ...n on the document glass After placing the original specify the original size ORIGINAL SIZES page 2 29 2 Select copy settings in the base screen 3 Select Proof Copy 1 Touch the Special Modes key SPECIAL MODES page 2 40 2 Touch the keys to switch through the screens 3 Touch the Proof Copy key so that it is highlighted 4 Touch the OK key A A A A A A A A A A A A A A A A A A A A A A A A A A A A A A A A...

Page 178: ...ange originals and press the START key Repeat until all pages have been scanned and then touch the Read End key One set of copies will be printed For the second original and following originals use the same START key as you did for the first original To cancel copying Press the STOP key 6 Check the printed set of copies If the copies are acceptable touch the End key If you need to change the setti...

Page 179: ... copies is printed again using the adjusted settings Check the results If further adjustments are needed repeat steps 6 through 8 Repeating Proof Copy does not decrease the remaining number of sets to be printed 9 Touch the End key You will return to the base screen of copy mode and the remaining sets will be printed To cancel scanning and copying Press the STOP key If Proof Copy is executed while...

Page 180: ...uto ratio selection the ratio is adjusted individually for each original according to the selected paper size enabling output on a uniform paper size For mixed originals the only combination of sizes that can be used is 8 1 2 x 11 and 8 1 2 x 14 5 1 2 x 8 1 2 and 8 1 2 x 11 A5 and A4 When mixed size original is combined with auto ratio selection Auto ratio selection and 8 1 2 x 14 8 1 2 x 11 A4 ar...

Page 181: ...3 Press the COLOR START key or the BLACK WHITE START key Copying will begin To cancel scanning and copying Press the STOP key To cancel the mixed size original setting Touch the Cancel key in the screen of step 2 System Settings Administrator Original Feeding Mode The original feeding mode can be set to always scan mixed size originals 8 1 2 x 14 8 1 2 x 11 8 1 2 x 11 5 1 2 x 8 1 2 A4 A5 Place wit...

Page 182: ...n the tray After placing the original specify the original size ORIGINAL SIZES page 2 29 If the originals are inserted with too much force they may crumple and misfeed 2 Select Slow Scan Mode 1 Touch the Special Modes key SPECIAL MODES page 2 40 2 Touch the keys to switch through the screens 3 Touch the Slow Scan Mode key so that it is highlighted 4 Touch the OK key You will return to the base scr...

Page 183: ...automatic 2 sided copying cannot be used To cancel the slow scan mode setting Touch the Slow Scan Mode key in the screen of step 2 so that it is not highlighted System Settings Administrator Original Feeding Mode This is used to have scanning always take place in slow scan mode ...

Page 184: ...s Card Scan 1 Touch the Special Modes key SPECIAL MODES page 2 40 2 Touch the keys to switch through the screens 3 Touch the Bus Card Scan key 3 Specify settings for Business Card Scan 1 Specify the number of business cards to be copied and touch the 1 Sheet Layout key or the 8 Sheet Layout key When the 1 Sheet Layout key is selected the smallest size of paper loaded in the paper trays will be aut...

Page 185: ...d the following functions and paper cannot be used Zoom function Auto Image Label To cancel the business card scan setting Touch the Cancel key in the screen of step 3 System Settings Administrator Business Card Scan Option Specify whether or not the Business Card Scan function is used A A D B C E H F G A C B D E G F H A C E G B D F H A B C D E F G H A A B C D H G F E A C E G H F D B Originals Ori...

Page 186: ...ppear while an original is being scanned 2 Place the original Place the original face up in the document feeder tray or face down on the document glass After placing the original specify the original size ORIGINAL SIZES page 2 29 3 Select copy settings and press the COLOR START key or the BLACK WHITE START key The interrupt copy job begins 4 When the interrupt copy job is completed the interrupted...

Page 187: ... settings of the job in progress the Reserve key may appear instead of the Interrupt key Unlike interrupt copy reserve copy does not temporarily stop the job in progress Instead the reserve copy job begins when the job in progress is finished Interrupt copy cannot be used in combination with the following special modes Job Build Card Shot If the document glass is used for an interrupt copy job 2 s...

Page 188: ...b status screen The first four jobs in the print queue the job in progress and reserved jobs can be checked in the job status display B Detail Spool Complete Stop Delete Copy 2 3 4 002 000 Waiting Computer01 002 000 Waiting 0312345678 001 000 Waiting Print Job Job Queue Sets Progress Status Scan to Fax Job Internet Fax Priority 1 1 Job Queue Copy 1 020 001 Copying JOB STATUS 8 x11 8 x11 5 x8 Auto ...

Page 189: ... completed jobs screen and the spool screen 4 Detail key job queue screen Touch this key to display detailed information on a job 5 Priority key Touch this key to give priority to a selected job 6 Stop Delete key Touch this key to stop or delete a selected job 7 Job list completed jobs screen This shows up to 99 completed jobs The result status of each completed job is shown Copy jobs that used th...

Page 190: ...tion job that was canceled 3 Job name Copy appears for a copy job When user authentication is enabled the name of the user that performed the job appears 4 Number of copies sets entered This shows the number of copies sets specified 5 Number of completed copies This shows the number of copies sets completed 000 appears while the job is waiting in the job queue 6 Status Shows the job status Copy 2 ...

Page 191: ...ssage appears to confirm the cancelation Touch the Yes key The selected job key is deleted and printing is canceled If the job in progress is a copy job you can also press the STOP key to display the above screen To cancel touch the Yes key If you do not want to cancel the selected print job Touch the No key in step 5 JOB STATUS 3 4 Computer02 002 000 Waiting 1 Computer01 020 001 Printing 03123456...

Page 192: ... the Print Job tab 2 Change the print job status mode to Job Queue Touch this key to change modes The selected mode will be highlighted 3 Touch the key of the copy job to which you want to give priority 4 Touch the Priority key The job being printed stops and the job selected in 3 is printed JOB STATUS 3 4 Computer02 002 000 Waiting 1 Computer01 020 001 Printing 0312345678 001 000 Waiting Internet...

Page 193: ...the paper ran out the Paper Select key can be pressed to change to a different paper tray When the Paper Select key is pressed the paper tray selection screen appears PAPER TRAYS page 2 9 Touch the key of the tray that has the size of paper that you wish to use and then touch the OK key The stopped copy job will resume JOB STATUS Copy 002 000 Waiting Computer01 002 000 Waiting 0312345678 001 000 W...

Page 194: ... COLOR START key or the BLACK WHITE START key Press the P key Touch the stored program key Press the COLOR START key or the BLACK WHITE START key Considerable time is required to copy the drawings each month because the above settings must be selected In addition mistakes are occasionally made when selecting the settings so some copies must be redone The settings are stored in a job program so the...

Page 195: ...am When a highlighted numeric key is touched the following screen appears The Store key can be touched to delete the stored settings and store new settings Go to the next step When the Delete key is touched the stored settings are deleted After the deletion is finished touch the Exit key to return to the base screen When Disabling Deletion of Job Programs is enabled in the system settings a stored...

Page 196: ...tered for the name When you have finished touch the OK key You will return to the base screen with the stored information reflected in the screen The number of copies cannot be stored 8 x11 8 x11 5 x8 Auto 8 x11 Plain 8 x14 8 x11 Color Mode Special Modes Plain 2 Sided Copy Output Copy Ratio 100 3 2 1 Original Paper Select Full Color Exposure Auto 4 Program Name To store make selections and press O...

Page 197: ...NT IMAGE TO THE PAPER 3 28 PRINTING MULTIPLE PAGES ON ONE PAGE 3 29 STAPLING OUTPUT 3 31 CONVENIENT PRINTING FUNCTIONS CONVENIENT FUNCTIONS FOR CREATING PAMPHLETS AND POSTERS 3 33 CREATING A PAMPHLET Pamphlet 3 33 INCREASING THE MARGIN Margin Shift 3 35 CREATING A LARGE POSTER Poster Printing 3 36 FUNCTIONS TO ADJUST THE SIZE AND ORIENTATION OF THE IMAGE 3 37 ROTATING THE PRINT IMAGE 180 DEGREES R...

Page 198: ...ER DIRECTLY PRINTING FROM THE MACHINE 3 55 DIRECTLY PRINTING A FILE ON AN FTP SERVER 3 56 DIRECTLY PRINTING A FILE IN USB MEMORY 3 57 DIRECTLY PRINTING A FILE IN A NETWORK FOLDER 3 59 DIRECTLY PRINTING FROM A COMPUTER 3 62 SUBMIT PRINT JOB 3 62 FTP PRINT 3 62 E MAIL PRINT 3 63 CHECKING THE PRINT STATUS JOB STATUS SCREEN 3 64 SPOOL SCREEN JOB QUEUE SCREEN COMPLETED JOB SCREEN 3 65 PRINTING AN ENCRY...

Page 199: ...ronment Printer driver type Remarks Windows PCL6 PCL5c The machine supports the Hewlett Packard PCL6 and PCL5c printer control languages It is recommended that you use the PCL6 printer driver If you have a problem printing from older software using the PCL6 printer driver use the PCL5c printer driver Can be used in the standard machine configuration PS This printer driver supports the PostScript 3...

Page 200: ...the machine If the printer drivers appear as icons click the icon of the printer driver to be used If the printer drivers appear as a list select the name of the printer driver to be used from the list 2 Click the Preferences button If you are using Windows 2000 the Preferences button does not appear Click a tab on the Print dialog box to adjust the settings on that tab In Windows 98 Me NT 4 0 cli...

Page 201: ...er size is the same as the paper size set in the software application Up to eight custom paper sizes can be stored Storing a custom paper size makes it easy to specify that size each time you need to use it To store a paper size select Custom Paper or one of User1 to User7 from the pull down menu and click the Custom button 4 Click the Print button Printing begins In Windows 98 Me NT 4 0 click the...

Page 202: ...y When other than Auto Select is selected in Paper Type A tray with the specified type of paper and the size specified in Paper Size is used for printing Special media such as envelopes can also be placed in the bypass tray For the procedure for loading paper and other media in the bypass tray see LOADING PAPER IN THE BYPASS TRAY page 1 33 in 1 BEFORE USING THE MACHINE When Enable Detected Paper S...

Page 203: ...Settings in many applications and then perform the following steps 1 Click the Paper tab 2 Select the envelope size from the Paper Size menu 3 Select Bypass Tray from the Paper Source menu of Paper Selection 4 Select Envelope from the Paper Type menu Set the paper type of the bypass tray to Envelope and make sure the envelope is loaded in the bypass tray 4 2 1 3 It is recommended that you do a tes...

Page 204: ...print The information that must be entered varies depending on the authentication method being used so check with the administrator of the machine before printing 1 Open the printer driver properties window from the print window of the software application 1 Select the printer driver of the machine 2 Click the Preferences button The button that is used to open the printer driver properties window ...

Page 205: ...r before printing starts select the Auto Job Control Review checkbox so that a checkmark appears 3 Start printing When user authentication is enabled in the system settings administrator printing is possible without entering user information if black and white printing is set in the printer driver For black and white print settings see BLACK AND WHITE PRINTING page 3 24 The number of pages printed...

Page 206: ... the combinations of settings that can be selected in the printer driver properties window When a restriction exists on a selected setting an information icon will appear next to the setting Click the icon to view an explanation of the restriction 1 Open the printer driver properties window from the print window of the software application 1 Select the printer driver of the machine 2 Click the Pre...

Page 207: ...ab of the printer driver properties window Settings configured on each tab are listed at the time of saving allowing you to check the settings as you save them 1 Open the printer driver properties window from the print window of the software application 1 Select the printer driver of the machine 2 Click the Preferences button The button that is used to open the printer driver properties window usu...

Page 208: ...f 20 characters 3 Click the OK button 4 Click the OK button 5 Start printing Up to 30 sets of user settings can be saved The following items cannot be saved in user settings A watermark that you created Paper insertion settings Overlay file The login name password user name and job name entered in the Job Handling tab 3 2 1 ...

Page 209: ...ow from the print window of the software application 1 Select the printer driver of the machine 2 Click the Preferences button The button that is used to open the printer driver properties window usually Properties or Printing Preferences may vary depending on the software application 2 Select the print settings 1 Select the user settings that you wish to use 2 Click the OK button 3 Start printing...

Page 210: ...e start button and then click Printers and Faxes In Windows 98 Me NT 4 0 2000 click the Start button point to Settings and then select Printers In Windows XP if Printers and Faxes does not appear in the start menu select Control Panel select Printers and Other Hardware and then select Printers and Faxes 2 Open the printer properties window 1 Click the icon of the printer driver of the machine 2 Cl...

Page 211: ...3 15 PRINTER Contents 4 Configure the settings and click the OK button For explanations of the settings see printer driver Help ...

Page 212: ... PRINTING FROM A MACINTOSH 1 Select Page Setup from the File menu of TextEdit In Mac OS 9 select Page Setup from the File menu of SimpleText 2 Select paper settings 1 Make sure that the correct printer is selected 2 Select paper settings The paper size paper orientation and enlarge reduce can be selected 3 Click the OK button The machine name that appears in the Format for menu is normally SCxxxxx...

Page 213: ...ormally SCxxxxxx xxxxxx is a sequence of characters that varies depending on the machine model 3 Select print settings In Mac OS X click next to Copies Pages and select the settings that you wish to configure from the pull down menu The corresponding setting screen will appear If the settings do not appear in Mac OS X v10 5 to 10 5 1 click next to the printer name In Mac OS 9 click next to General...

Page 214: ...3 18 PRINTER Contents 4 Click the Print button Printing begins ...

Page 215: ... used for printing Special media such as envelopes can also be placed in the bypass tray For the procedure for loading paper and other media in the bypass tray see LOADING PAPER IN THE BYPASS TRAY page 1 33 in 1 BEFORE USING THE MACHINE When Enable Detected Paper Size in Bypass Tray disabled by factory default or Enable Selected Paper Type in Bypass Tray enabled by factory default is enabled in th...

Page 216: ... Paper Size menu on the page setup screen In Mac OS 9 select the envelope size from the Paper menu on the page setup screen 2 Click the OK button In the case of media that can only be loaded in a certain orientation such as an envelope you can rotate the image 180 degrees if needed For more information see ROTATING THE PRINT IMAGE 180 DEGREES Rotate 180 degrees page 3 37 2 Select the bypass tray 1...

Page 217: ...or of the machine before printing 1 Select Print from the application s File menu The menu used to execute printing may vary depending on the software application 2 Display the job handling screen 1 Make sure that the machine s printer name is selected 2 Select Job Handling In Mac OS X v10 5 to 10 5 1 select Job Handling and then click the Authentication tab in the screen that appears In Mac OS 9 ...

Page 218: ...ppear 3 Click the Print button In Mac OS X you can click the lock button after entering your login name and password or user number to simplify operation the next time you wish to print based on the same user authentication When user authentication is enabled in the system settings administrator printing is possible without entering user information if black and white printing is set in the printe...

Page 219: ...Black toner only This is convenient when printing a document that has both color and black and white pages however the printing speed is slower Color All pages are printed in color Both color data and black and white data are printed using Y Yellow M Magenta C Cyan and Bk Black toner Black and White All pages are printed in black and white Color data such as images or materials for a presentation ...

Page 220: ...nt checkbox on the Main tab so that a checkmark appears The Black and White Print checkbox on the Main tab and the Color Mode setting on the Color tab are linked When the Black and White Print checkbox is selected on the Main tab Black and White is also selected on the Color tab 1 Select Color 2 Select the Color Mode that you wish to use Macintosh 1 2 ...

Page 221: ...able for printing data such as regular text or a table High Quality The print quality of color photos and text is high Fine Select this when you want to a print color photo with greater clarity or print graphics with gradations etc This mode cannot be selected when using the PCL5c printer driver 1 Click the Advanced tab 2 Select the Print Mode 1 Select Color 2 Select the Print Mode Windows 1 2 Mac...

Page 222: ...Select 2 Sided Book or 2 Sided Tablet Orientation Print results Vertical Windows Macintosh Windows Macintosh 2 Sided Book Long edged binding Flip on long edge 2 Sided Tablet Short edged binding Flip on short edge Horizontal Windows Macintosh Windows Macintosh 2 Sided Book Short edged binding Flip on short edge 2 Sided Tablet Long edged binding Flip on long edge The pages are printed so that they c...

Page 223: ...elect Layout 2 Select Long edged binding or Short edged binding Macintosh 1 2 In Mac OS X v10 2 8 select the settings in Advanced In Mac OS 9 select Output Document Style and then select Flip on long edge or Flip on short edge ...

Page 224: ...print an invoice size document on letter size paper 1 Click the Paper tab 2 Select the size of the print image for example Invoice 3 Select Fit To Paper Size 4 Select the actual paper size to be used for printing for example Letter This function can only be used in Mac OS X v10 4 11 and v10 5 to 10 5 1 1 Select Paper Handling 2 Check the size of the print image for example Invoice To change the pr...

Page 225: ...cted the following print results will be obtained depending on the order selected N Up Pages per sheet Print results Left To Right Right To Left Top To Bottom When the print orientation is landscape 2 Up 2 pages per sheet N Up Pages per sheet Right and Down Down and Right Left and Down Down and Left 4 Up 4 pages per sheet The page orders for 6 Up 8 Up 9 Up and 16 Up are the same as for 4 Up In a W...

Page 226: ...you wish to print borderlines click the Border checkbox so that a checkmark appears 4 Select the order of the pages 1 Select Layout 2 Select the number of pages per sheet 3 Select the order of the pages 4 If you wish to print borderlines select the desired type of borderline Windows 2 3 4 1 Macintosh 1 2 3 4 ...

Page 227: ...apling takes place in one location only Orientation Left Right Top Vertical Horizontal To use the staple function a finisher is required For the maximum number of sheets that can be stapled see SPECIFICATIONS in the Maintenance Safety Guide The maximum number of sheets that can be stapled at once includes any covers and or inserts that are inserted The staple function cannot be used in combination...

Page 228: ...n select the number of staples in the Staple menu 1 Select Printer Features 2 Select the Binding Edge 3 Select the staple function For the staple function select the number of staples in the Staple menu Windows 3 2 1 Macintosh 1 2 3 In Mac OS X v10 2 8 select the settings in Advanced In Mac OS 9 select the settings in Output Document Style ...

Page 229: ...r printing and the steps for opening the printer driver properties window see the following section Windows BASIC PRINTING PROCEDURE page 3 4 Macintosh BASIC PRINTING PROCEDURE page 3 16 CONVENIENT FUNCTIONS FOR CREATING PAMPHLETS AND POSTERS CREATING A PAMPHLET Pamphlet The pamphlet function prints on the front and back of each sheet of paper so that the sheets can be folded and bound to create a...

Page 230: ...er Features 2 Select the Binding Edge 3 Select Tiled Pamphlet or 2 Up Pamphlet Macintosh 3 1 2 In Mac OS X v10 2 8 select from the 2 Side Printing and Binding Edge menus in Advanced In Mac OS 9 select the settings in Output Document Style ...

Page 231: ...ngs on the Main tab 2 Select the Binding Edge 3 Select the Margin Shift Select from the Margin Shift menu If you wish to configure another numeric setting select the setting from the pull down menu and click the Settings button Click the button or directly enter the number 1 Select Printer Features 2 Select the Binding Edge 3 Select the Margin Shift Windows 3 2 1 Macintosh 3 1 2 In Mac OS X v10 2 ...

Page 232: ...ise alignment of the edges of the sheets during attachment borderlines can be printed and overlapping edges can be created overlap function This function can be used when the PCL6 or PS printer driver is used 1 Click the Paper tab 2 Select the Poster Printing checkbox and click the Poster Settings button 3 Select poster settings Select the number of sheets of paper to be used from the pull down me...

Page 233: ...one orientation such as envelopes or paper with punch holes In Mac OS X a portrait image cannot be rotated 180 degrees 1 Select the setting on the Main tab 2 Select the Rotate 180 degrees checkbox 1 Select Page Setup from the File menu and click the button In Mac OS 9 select Page Setup from the File menu and select PostScript Options Then select the Flip Horizontal and Flip Vertical checkbox 2 Cli...

Page 234: ...ange the proportions of the image XY Zoom 1 Click the Paper tab 2 Select Zoom and click the Settings button The actual paper size to be used for printing can be selected from the pull down menu 3 Select the zoom ratio Directly enter a number or click the button to change the ratio in increments of 1 You can also select Upper Left or Center for the base point on the paper 1 Select Page Setup from t...

Page 235: ...ted When the data includes lines of varying widths you can also print all lines at the minimum width Only for black and white printing This function can be used when the PCL6 printer driver is used 1 Click the Advanced tab 2 Adjust the line width Select a number from the pull down menu Windows 2 1 The units of line width adjustment can be set to Fixed Width or Ratio Click the Compatibility button ...

Page 236: ...ick the Advanced tab 2 Select a mirror image setting If you wish to reverse the image horizontally select Horizontal If you wish to reverse the image vertically select Vertical This function can only be used in Mac OS 9 1 Select Page Setup from the File menu and select PostScript Options 2 Select Visual Effects To reverse the image horizontally select Flip Horizontal To reverse the image verticall...

Page 237: ...ns when you do not have image editing software installed on your computer 1 Click the Color tab 2 Click the Color Adjustment button 3 Adjust the color settings To adjust a setting drag the slide bar or click the or button This function can only be used in Mac OS X v10 3 9 and v10 4 11 1 Select Color 2 Click the Color Adjustment button 3 Select the Color Adjustment checkbox and adjust the color Adj...

Page 238: ...uch as bitmap images cannot be adjusted This allows you to bring out color text and lines that are faint and difficult to see when printed in grayscale Text To Black can be selected to print all text other than white text in black Vector To Black can be selected to print all vector graphics other than white lines and areas in black 1 Click the Color tab 2 Select the Text To Black checkbox and or t...

Page 239: ...ll down menu Standard for data that includes text photos graphs etc Graphics for data with many drawings or illustrations Photo for photo data or data that uses photos CAD for engineering drawing data Scan for data scanned by a scanner Custom for data to be printed with special settings 3 Select advanced color settings If you wish to select advanced settings click the Advanced Color button If you ...

Page 240: ...he computer screen Rendering Intent Standard value used when converting the color balance of the image displayed on the computer screen to a color balance that can be printed by the machine Output Profile Selecting a color profile for the image to be printed CMYK Correction 3 When printing a CMYK image you can correct the image to obtain the optimum result Screening Select the most suitable image ...

Page 241: ...k settings Select a stored water mark from the pull down menu You can click the Edit button to edit the font color and select other detailed settings 1 Select Watermarks 2 Click the Watermark checkbox and configure watermark settings Detailed watermark settings can be configured such as selection of the text and editing of the font and color Adjust the size and angle of the text by dragging the sl...

Page 242: ...can be used to stamp the print data with a frequently used image or an icon of your own creation This function can be used when the PCL6 or PS printer driver is used 1 Click the Watermarks tab 2 Select the image stamp setting If an image stamp has already been stored it can be selected from the pull down menu If you have not stored an image stamp click the Image File select the file you wish to us...

Page 243: ... file Click the Create Overlay button and specify the name and folder to be used for the overlay file that you wish to create The file will be created when the settings are completed and printing is started Printing with an overlay file 1 Click the Advanced tab Configure the printer driver settings from the application from which you wish to print using the overlay file 2 Select the overlay file A...

Page 244: ...the Special Modes tab 2 Select Different Paper and click the Settings button 3 Select paper insertion settings Select the insertion position paper source and printing method from the corresponding menus Click the Add button to show the selected settings in Information When you have completed the settings click the Save button in User Settings to save the settings 5 4 3 2 1 Windows 1 2 3 When Bypas...

Page 245: ...5 to 10 5 1 1 Select Printer Features 2 Select Different Paper 3 Select cover insertion settings Select the print setting paper tray and paper type for the cover page and last page Macintosh 1 3 2 In Mac OS 9 select Different Paper and then select the settings for the cover page and last page ...

Page 246: ...me content on the insert as is printed on the sheet of transparency film select the Printed checkbox Select the paper source and type if needed 1 Select Printer Features 2 Select Transparency Inserts 3 Select transparency insert settings To print the same content on the insert as is printed on the sheet of transparency film select Print in Transparency Inserts Select the paper source and type if n...

Page 247: ...r to a carbon copy slip can be obtained with a single selection of the print command As another example if standard paper is loaded in tray 1 and recycled paper is loaded in tray 2 Carbon Copy can simultaneously print one copy for presentation and one copy as a duplicate 1 Click the Special Modes tab 2 Select Carbon Copy and click the Settings button 3 Select the carbon copy settings Select the tr...

Page 248: ...he reverse side will be left blank and the page will be printed on the front side of the next sheet of paper This function can be used when the PCL6 printer driver is used 1 Click the Special Modes tab 2 Select Chapter Inserts and click the Settings button 3 Select the chapter settings Enter the page numbers that are to begin chapters in Page Settings Click the Add button and your settings will ap...

Page 249: ...ntents of the first set of copies you can print the remaining sets from the operation panel of the machine This prevents the occurrence of excessive misprints To print files stored on the machine s hard drive see PRINTING A STORED FILE page 6 31 in 6 DOCUMENT FILING 1 Click the Job Handling tab 2 Select the retention setting Click the Retention checkbox Select the retention method in Retention Set...

Page 250: ...Macintosh PRINTING WHEN THE USER AUTHENTICATION FUNCTION IS ENABLED page 3 21 1 Log into the machine Enter your user number or login name and password in the user authentication screen of the machine 2 Perform print all A confirmation prompt will appear Touch the OK key The print files stored in the quick file folder main folder and custom folder will be printed automatically and then deleted Maci...

Page 251: ...ine without using the printer driver PRINTING WITHOUT THE PRINTER DRIVER File Type TIFF JPEG PCL PDF Encrypted PDF PS XPS Extension tiff tif jpeg jpg jpe jfif pcl pdf ps xps Even if the print result is black and white the following types of print jobs will be counted as 4 color Y Yellow M Magenta C Cyan and Bk Black print jobs To be always counted as a black and white job select black and white pr...

Page 252: ...on appears to the left of keys of files that can be printed The icon is displayed to the left of keys of folders on the FTP server To display the files and folders in a folder touch the key of the folder A total of 100 keys of files and folders can be displayed Touch the key to move up one folder level When you move down a folder level by touching a folder key the key appears in the top right corn...

Page 253: ...pplied 2 Touch the Print key Printing begins When the message appears in the touch panel touch the OK key When you select a PDF file that has a password you must enter the password in the job status screen to begin printing PRINTING AN ENCRYPTED PDF FILE page 3 67 1 Connect the USB memory device to the machine Use a FAT32 USB memory with a capacity of no more than 32 GB 2 Access the USB memory dev...

Page 254: ...rder each time you touch the key 4 Print the selected file 1 Select print conditions If you selected a file PCL PS or XPS in step 3 that includes print settings the settings will be applied 2 Touch the Print key Printing begins after the selected file is transferred When the message appears in the touch panel touch the OK key To cancel printing To cancel printing while the file is being transferre...

Page 255: ...rver or in a shared folder of an individual s computer on the same network as the machine 1 Access the network 1 Touch the DOCUMENT FILING key 2 Touch the Ex Data Access tab 3 Touch the Network Folder key FTP Network Folder USB Memory External Data Access File Retrieve Scan to HDD HDD Status Ex Data Access IMAGE SEND DOCUMENT FILING COPY 2 3 1 ...

Page 256: ...oups 100 servers and 100 network folders can be displayed Touch the key to move up one folder level To return to the workgroup selection screen touch the key To change the sorting order of the displayed keys touch the key that shows or in each screen The order switches between ascending order and descending order each time you touch the key To go to a particular page touch the key that shows the c...

Page 257: ...tween ascending order and descending order each time you touch the key 4 Print the selected file 1 Select print conditions If you selected a file PCL PS or XPS in step 3 that includes print settings the settings will be applied 2 Touch the Print key Printing begins after the selected file is transferred When the message appears in the touch panel touch the OK key When you select a PDF file that ha...

Page 258: ...You can print a file from your computer by simply dragging and dropping the file onto the FTP server of the machine Configuring settings To enable FTP Print click Application Settings and then Setting for Print from the PC in the Web page menu and configure the port number Administrator rights are required Performing FTP Print Type ftp and then the IP address of the machine in the address bar of y...

Page 259: ... Can be omitted except when authentication is by user number Function Command name Values Example Copies COPIES 1 999 Staples 1 STAPLEOPTION NONE ONE Output COLLATE OFF ON 2 sided print DUPLEX OFF TOP LEFT RIGHT Account number 2 ACCOUNTNUMBER Number 5 to 8 digits File type LANGUAGE PCL PCLXL POSTSCRIPT PDF TIFF JPG XPS Paper PAPER Name of available paper LETTER A4 etc Document Filing FILE OFF ON F...

Page 260: ...screen You can check the first four print jobs in the print queue the job in progress and reserved jobs in the job status display B Detail Spool Complete Stop Delete Copy 2 4 002 000 Waiting Copy 002 001 Printing 0312345678 001 000 Waiting Print Job Job Queue Sets Progress Status Scan to Fax Job Internet Fax Priority 1 1 Job Queue Computer01 3 020 000 Waiting 1 JOB STATUS 8 x11 8 x11 5 x8 Auto 8 x...

Page 261: ...y key Touch this key to give priority to a selected job 7 Stop Delete key Touch this key to stop or delete a selected job 8 Job list completed jobs screen This shows up to 99 completed jobs The result status of each completed job is shown 9 Detail key completed jobs screen When a job is shown as a key in the job list the Detail key can be touched to show detailed information on the job 10 Call key...

Page 262: ...river to display the name of the user who executed the job 4 Number of sets entered This shows the number of sets specified 5 Number of completed sets This shows the number of sets completed 000 appears while the job is waiting in the job queue 6 Status Shows the job status Computer01 2 002 000 Waiting 1 2 3 4 5 6 Message Status Printing Printing is in progress Waiting The job is waiting to be exe...

Page 263: ...32 characters or less and touch the OK key The print job is released and moved to the Job Queue When both a master password and a user password which is used to open the file have been set enter the master password To print an encrypted PDF file using the printer driver enter the password when opening the file on your computer Printing is not possible if you do not know the password for an encrypt...

Page 264: ...is key to change modes The selected mode will be highlighted 3 Touch the key of the print job to which you want to give priority 4 Touch the Priority key The job being printed stops and the job selected in 3 is printed To check print information on the selected job touch the Detail key JOB STATUS Computer01 Computer02 0312345678 Copy 020 001 020 000 002 000 002 000 Printing Waiting Waiting Waiting...

Page 265: ...The selected job key is deleted and printing is canceled It is also possible to cancel printing with the STOP key on the operation panel When the STOP key is pressed a message will appear asking you if you want to cancel the job If you do not want to cancel the selected print job Touch the No key in step 5 JOB STATUS Computer01 Computer02 0312345678 Copy 020 001 020 000 002 000 002 000 Printing Wa...

Page 266: ...he key of the job for which Paper Empty appeared 2 Touch the Detail key 3 Touch the Paper Select key 4 Touch the key of the tray that has the paper you wish to use Printing begins If you changed to a different paper size printing may not take place correctly for example part of the text or image may run off the paper JOB STATUS Computer01 020 001 Paper Empty Priority Spool Job Queue Complete Detai...

Page 267: ...5 Yes Yes Yes Yes Yes Paper Paper Size Yes Yes Yes Yes Yes Custom Paper 8 size 8 size 8 size Yes 2 Yes Paper Selection Yes Yes Yes Yes Yes Output tray Yes Yes Yes Yes Yes Convenient printer functions Pamphlet Yes Yes Yes Yes Yes Margin Shift 0 inch to 1 2 inch 0 inch to 1 2 inch 0 inch to 1 2 inch Yes Yes Poster Printing Yes No Yes No No Rotate 180 degrees Yes Yes Yes Yes Yes Zoom XY Zoom Yes 6 Ye...

Page 268: ...y not operate in some software applications and operating systems 14 The number of available resident fonts is 35 in Windows NT 4 0 15 True Type and Type1 can be selected in some versions of LaserWriter Functions to combine text and images Watermark Yes Yes Yes Yes Yes Image Stamp Yes No Yes No No Overlay Yes Yes Yes No No Image Quality Print Mode Normal High Quality Fine Normal High Quality Norma...

Page 269: ...ETRIEVE A DESTINATION 4 20 RETRIEVING A DESTINATION FROM A GLOBAL ADDRESS BOOK 4 21 USING THE RESEND FUNCTION 4 23 CHAIN DIALING 4 24 BASIC TRANSMISSION METHODS TRANSMISSION METHODS 4 25 PLACEMENT ORIENTATION OF THE ORIGINAL 4 27 WHEN THE LINE IS BUSY 4 27 WHEN A COMMUNICATION ERROR OCCURS 4 27 FAX DESTINATION CONFIRMATION MODE 4 28 USING THE AUTOMATIC DOCUMENT FEEDER FOR TRANSMISSION 4 29 USING T...

Page 270: ...ORARILY CHANGING THE SENDER INFORMATION Own Name Select 4 83 CALLING A FAX MACHINE AND INITIATING RECEPTION Polling 4 84 INITIATING POLLING RECEPTION MANUALLY 4 86 SENDING A FAX WHEN ANOTHER MACHINE POLLS YOUR MACHINE Polling Memory 4 87 RESTRICTING POLLING ACCESS Polling security 4 87 SCANNING A DOCUMENT INTO POLLING MEMORY 4 88 CHECKING THE DOCUMENT IN THE PUBLIC BOX 4 90 DELETING A DOCUMENT FRO...

Page 271: ...X JOBS JOB STATUS SCREEN 4 110 JOB QUEUE SCREEN AND COMPLETED JOB SCREEN 4 111 OPERATION WHEN A JOB IN THE JOB QUEUE IS COMPLETED 4 114 CHECKING A RESERVED JOB OR THE JOB IN PROGRESS 4 115 CHECKING COMPLETED JOBS 4 116 CANCELING A FAX IN PROGRESS OR A RESERVED FAX 4 117 GIVING PRIORITY TO A RESERVED FAX JOB 4 118 CHECKING THE ACTIVITY LOG Image Sending Activity Report 4 119 IMAGE SENDING ACTIVITY ...

Page 272: ...of line must be set CONNECTION TO THE TELEPHONE LINE Be sure to use the provided telephone line cord to connect the machine to the wall telephone jack Connect the end of the line cord that has the core to the LINE jack on the machine Insert the other end the end without the core into a telephone line jack BEFORE USING THE MACHINE AS A FAX Click LINE jack Core Insert the end of the cord with the co...

Page 273: ...wer is off Switch the main power switch to the on position and press the POWER key on the operation panel If the fax function will be used and in particular if reception or timer transmission will take place at night always keep the main power switch in the on position You can also set the Dial Mode Setting manually After setting the dial mode do not change the setting unless you have a specific r...

Page 274: ...ault Settings Clock and Clock Adjust and set the year month day hour and minute STORING THE SENDER FAX NUMBER Store the user name and fax number in Sender Data Registration Be sure to configure this information as it is required for communication If Disabling of Clock Adjustment has been enabled in the system settings administrator the date and time cannot be set System Settings Administrator Send...

Page 275: ... One of the following screens can be selected for the initial screen that appears when the IMAGE SEND key is touched Base screen of each mode scan Internet fax fax or data entry mode Address book screen Auto Auto File Quick File Address Review Direct TX Sub Address Address Book USB Mem Scan Fax Internet Fax PC Scan Special Modes Resolution Exposure Original Scan Scan Send Standard Auto Reception F...

Page 276: ...and passcode for F code transmission F CODE DIALING page 4 93 7 Customized keys The keys that appear here can be changed to show settings or functions that you prefer Customizing displayed keys page 4 9 8 key Touch this key to dial a fax destination using a search number USING A SEARCH NUMBER TO RETRIEVE A DESTINATION page 4 20 9 Speaker key Pause key Space key Touch this key to dial using the spe...

Page 277: ...nt filing mode Example When Erase Job Build and Slow Scan Mode are assigned to the customized keys Checking what special modes are selected The key appears in the base screen when a special mode or 2 sided scanning is selected The key can be touched to display the selected special modes To close the screen touch the OK key Displaying a program key in the base screen will enable you to call up the ...

Page 278: ...or F code transmission F CODE DIALING page 4 93 8 Sort Address key Touch this key to change the index tabs to custom indexes or to display one touch keys by send mode CHANGING THE DISPLAY OF ONE TOUCH KEYS IN THE ADDRESS BOOK SCREEN page 4 11 9 To key Touch this key to enter a selected destination one touch key RETRIEVING A STORED DESTINATION page 4 18 10 Cc key Not used in fax mode 11 One touch k...

Page 279: ...lected for the initial screen that appears when the IMAGE SEND key is touched Base screen of each mode scan Internet fax fax or data entry mode Address book screen System Settings Administrator Address Book Default Selection The following settings are available for the method of sorting the addresses that appear in the address book Index type alphabetical custom Address type all group E mail FTP D...

Page 280: ...tab on an index tab can be touched to display keys to further narrow the search range For example when the ABCD tab is touched keys from A to D appear If the B key is touched only destinations starting with the letter B will appear To cancel touch the key again Note that the search letter range cannot be narrowed on the Freq tab the etc tab or on a user index tab System Settings Custom Index page ...

Page 281: ...FROM THE ADDRESS BOOK page 4 17 key Use a search number to specify a destination stored in the address book USING A SEARCH NUMBER TO RETRIEVE A DESTINATION page 4 20 Resend key Select a fax number from the last eight destinations used for transmission USING THE RESEND FUNCTION page 4 23 Numeric keys Enter a fax number ENTERING A FAX NUMBER WITH THE NUMERIC KEYS page 4 16 Auto Auto File Quick File ...

Page 282: ...this key to adjust the resolution of the image CHANGING THE RESOLUTION page 4 53 Special mode settings Touch the Special Modes key to select special modes such as timer transmission and the erase function Auto Auto File Quick File Address Review Direct TX Sub Address Address Book USB Mem Scan Fax Internet Fax PC Scan Special Modes Resolution Exposure Original Scan Scan Send Standard Auto Reception...

Page 283: ...e BLACK WHITE START key 4 Repeat steps 2 and 3 until all originals have been scanned 5 Touch the Read End key When sending a fax in direct transmission mode Multiple originals cannot be scanned in direct transmission mode Press the BLACK WHITE START key to start transmission When transmission ends image settings and convenient special mode settings are cleared To cancel scanning Press the STOP key...

Page 284: ... ENTERING DESTINATIONS Enter the destination fax number with the numeric keys Take care to enter the correct number If an incorrect number is entered Press the CLEAR key to clear the number and then enter the correct number Touch the Pause key A hyphen is entered when the Pause key is touched once System Settings Administrator Pause Time Setting This is used to set the length of pauses The default...

Page 285: ...ple fax destinations When destinations of other scan modes are stored in addition to fax destinations an icon indicating the mode appears together with the name of the destination in each one touch key Icon Mode Fax Scan to E mail Internet fax Direct SMTP Scan to FTP Scan to Network Folder Scan to Desktop Group key with multiple destinations System Settings Address Book page 7 16 This is used to s...

Page 286: ...es whether or not the Next Address key can be omitted before specifying the next destination Factory default setting The Next Address key can be omitted System Settings Administrator Disable Switching of Display Order This is used to disable switching of the order of display of the one touch keys in the address book screen The currently selected display order will be the order that is used after t...

Page 287: ...age will appear to confirm the deletion Touch the Yes key Touch the Detail key to check the specified destination type and name 1 2 CCC CCC 10 5 15 To Cc III III GGG GGG EEE EEE AAA AAA JJJ JJJ HHH HHH FFF FFF DDD DDD BBB BBB Global Address Search Address Entry Sort Address Sub Address Address Review Condition Settings ABCD Freq EFGH IJKL MNOP QRSTU VWXYZ etc Auto Reception Fax Memory 100 To 1 2 C...

Page 288: ...ogrammed when the destination is stored in the address book If you do not know the search number print the one touch address list using Sending Address List in the system settings When entering search numbers such as 001 and 011 0 can be omitted For example to enter 001 enter 1 and touch the key or the Next Address key If an incorrect search number is entered Press the CLEAR key to clear the numbe...

Page 289: ...ch the OK key 3 Search for the destination in the search screen Enter search characters for the destination and touch the Search key The search results will appear after a brief interval For the procedure for entering text see ENTERING TEXT page 1 46 in 1 BEFORE USING THE MACHINE How to search Enter a maximum of 64 characters for the search characters The system will look for names starting with t...

Page 290: ...you find that communication errors frequently occur when communicating with that destination you can try changing the settings 3 Select the destination 1 Touch the key of the desired destination If no names are found that match the search letters a message will appear Touch the OK key to close the message and touch the Search Again key to search again 2 Touch the To key This enters the selected de...

Page 291: ...s possible A one touch key in which multiple destinations are stored group key Broadcast destinations Destinations transmitted to using a program System Settings Administrator Disable Resend on Fax Image Send Mode This prohibits use of the resend function When this setting is enabled the Resend key cannot be used in the base screen of image send mode Auto Auto USB Mem Scan Fax Internet Fax PC Scan...

Page 292: ...untry code and or area code are stored separately in one touch keys Example Using chain dialing to dial an international number System Settings Administrator Pause Time Setting This is used to set the length of pauses The default setting is 2 seconds XXX 010 00 XX XXXX XXX 010 Number to access international telephone service Country code Area code Number of other party Using a one touch key Using ...

Page 293: ...tus screen CHECKING THE STATUS OF FAX JOBS page 4 110 BASIC TRANSMISSION METHODS If memory becomes full while the first original page is being scanned transmission will stop In the following situations the transmission will be automatically reserved memory transmission When the line is busy or a communication error occurs and automatic resending is enabled WHEN THE LINE IS BUSY page 4 27 WHEN A CO...

Page 294: ...head of any previously reserved transmissions To send a fax by direct transmission touch the Direct TX key in the base screen USING THE AUTOMATIC DOCUMENT FEEDER TO SEND A FAX IN DIRECT TRANSMISSION MODE page 4 30 USING THE DOCUMENT GLASS TO SEND A FAX IN DIRECT TRANSMISSION MODE page 4 34 When the document glass is being used for a transmission Quick Online transmission will not operate When tran...

Page 295: ...setting is rotate before transmission If this setting is disabled the original will be transmitted in the orientation in which it is placed To cancel transmission Cancel the transmission from the job status screen CANCELING A FAX IN PROGRESS OR A RESERVED FAX page 4 117 System Settings Administrator Recall in Case of Line Busy This is used to set the number of recall attempts and the interval betw...

Page 296: ... entered for confirmation 3 times in a row the screen will revert to the base screen Functions that cannot be used When the fax destination confirmation function is enabled only one destination is allowed and thus the following functions cannot be used Broadcast transmission to multiple destinations including fax destinations Group keys and program keys that contain multiple fax destinations canno...

Page 297: ... look up a destination in a global address book For more information see ENTERING DESTINATIONS page 4 16 3 Press the BLACK WHITE START key Scanning begins When scanning is completed the machine sounds a beep When scanning is completed Job stored will be displayed together with a job control number This number can be used to locate the job in the Transaction Report or in the Image Sending Activity ...

Page 298: ...ple destinations are stored group key cannot be used In addition to specification by one touch key a destination can also be specified using a search number You can also directly enter a fax number with the numeric keys or look up a destination in a global address book For more information see ENTERING DESTINATIONS page 4 16 3 Touch the Direct TX key 4 Press the BLACK WHITE START key Transmission ...

Page 299: ...uccessful due to a communication error or other reason If a fax transmission is already in progress when the direct transmission operation is performed the direct transmission will wait until the previous transmission is finished When the previous transmission is completed the direct transmission will begin While the direct transmission is waiting the JOB STATUS key can be pressed to display the j...

Page 300: ...in order starting from the first page When sending a multi page fax the automatic document feeder and the document glass cannot both be used to scan the original pages 2 Enter the destination fax number 1 Touch the Address Book key in the base screen For the Address Book key see BASE SCREEN OF FAX MODE page 4 8 2 Touch the one touch key of the desired destination In addition to specification by on...

Page 301: ... the confirmation screen appears scanning automatically ends and the transmission is reserved The Configure key can be touched to change the exposure resolution scan size and send size for each original page scanned However when Card Shot is selected in the special modes only the exposure can be changed and this can only be done when scanning each even page number of the original pages To cancel t...

Page 302: ...etector plate and prevent correct detection of the document size 2 Enter the destination fax number 1 Touch the Address Book key in the base screen For the Address Book key see BASE SCREEN OF FAX MODE page 4 8 2 Touch the one touch key of the desired destination 3 Touch the Condition Settings key Only one destination can be entered A one touch key in which multiple destinations are stored group ke...

Page 303: ...mmunication error or other reason If a fax transmission is already in progress when the direct transmission operation is performed the direct transmission will wait until the previous transmission is finished When the previous transmission is completed the direct transmission will begin While the direct transmission is waiting the JOB STATUS key can be pressed to display the job status screen No o...

Page 304: ...h the numeric keys or look up a destination in a global address book For more information see ENTERING DESTINATIONS page 4 16 After touching the Speaker key you can touch the Speaker Volume key to adjust the volume of the speaker The speaker volume changes each time the Speaker Volume key is touched Adjust the volume to the desired level 3 Wait until the connection is made and then press the BLACK...

Page 305: ...ows you to retrieve multiple fax numbers stored in a one touch key by simply pressing the one touch key To store group keys see Address Control page 7 16 in 7 SYSTEM SETTINGS When a group key is used to dial the number of fax numbers that are dialed is the number of destinations that are stored in the group key When a group key that has 10 destinations is used 10 fax numbers are dialed 1 Place the...

Page 306: ...trator the Next Address key must be touched before entering the next destination System Settings Administrator Must Input Next Address Key at Broadcast Setting This setting is used to prohibit omission of the Next Address key when entering destinations for broadcast transmissions 3 Touch the Address Review key Pause Next Address CCC CCC 0123456789 1 2 10 5 15 To Cc III III GGG GGG EEE EEE CCC CCC ...

Page 307: ...WHITE START key Repeat until all pages have been scanned and then touch the Read End key A beep will sound to indicate that scanning is finished To cancel scanning Press the STOP key A broadcast transmission takes place by memory transmission only A broadcast transmission can be used in combination with the timer transmission function to transmit at night or any other desired time A broadcast tran...

Page 308: ...mpleted broadcast transmission 2 Touch the Detail key Broadcastxxxx will appear as the destination of the broadcast job key The job control number that appeared in the touch panel when scanning ended appears in xxxx JOB STATUS Fax Job Scan to Print Job Internet Fax Address Broadcast0001 1 2 3 4 5 10 00 04 01 020 003 Connecting 04 01 000 004 Waiting Broadcast BBB BBB AAA AAA 0123456789 10 05 04 01 ...

Page 309: ...on selection screen will appear with the unsuccessful destinations entered Perform the document filing resend procedure There is no need to rescan the original If the job was stored in a confidential folder or was stored as confidential file a password entry screen will appear after you touch the Retry key Enter the password If the All Destinations key is touched in 1 all destinations will be disp...

Page 310: ...omputer and then select the Print command in the software application Image data for transmission will be created and sent as a fax For more information on using PC Fax see the Help file for the PC Fax driver To use the PC Fax function the PC Fax driver must be installed For more information see the Installation Guide This function can only be used on a Windows computer This function can only be u...

Page 311: ...UTOMATICALLY SCANNING BOTH SIDES OF AN ORIGINAL 2 Sided Original page 4 44 SPECIFYING THE SCAN SIZE AND SEND SIZE page 4 45 2 Exposure key Touch this key to select the exposure for scanning CHANGING THE EXPOSURE page 4 52 3 Resolution key Touch this key to select the scanning resolution CHANGING THE RESOLUTION page 4 53 8 x11 Auto Auto USB Mem Scan Fax Internet Fax PC Scan Scan Scan Send Standard ...

Page 312: ...own below 2 Touch the appropriate Image Orientation key If the wrong orientation is selected here the image may not be sent properly 3 Touch the OK key To cancel 2 sided scanning touch the highlighted key so that it is no longer highlighted 2 sided scanning automatically turns off after the transmission operation is completed 2 sided scanning is not possible when direct transmission or speaker tra...

Page 313: ...fy the original size Specifying the original scan size by paper size page 4 46 Specifying the original scan size by numerical values page 4 48 System Settings Administrator Default Original Size Settings Set this if you frequently use a particular original size The set size will appear in the Original key When this setting is configured changing the original size can be omitted Auto Auto USB Mem S...

Page 314: ... the Original key IMAGE SETTINGS page 4 43 2 Touch the Scan Size key 3 Specify the scan size 1 Touch the appropriate original size key 2 Touch the OK key If you are sending a long original touch the Long Size key Use the automatic document feeder to scan a long original The maximum length that can be scanned is 19 5 8 500 mm the maximum height is 8 1 2 216 mm To specify an AB size for the scan siz...

Page 315: ... Contents 4 Touch the OK key When Long Size is selected the 2 sided scanning setting and send size cannot be changed Auto 5 x8 Scan Size Send Size 100 Fax Original OK 2 Sided Booklet 2 Sided Tablet Image Orientation ...

Page 316: ...the original size 1 Touch the Original key The original size set in the system settings appears to the right of the Original key IMAGE SETTINGS page 4 43 2 Touch the Scan Size key 3 Touch the Size Input key Auto 8 x11 Scan Size Send Size 100 Fax Original OK 2 Sided Booklet 2 Sided Tablet Image Orientation Fax Original OK Inch AB 5 x8 8 x14 8 x13 Long Size Size Input 8 x13 8 x11 ...

Page 317: ...r a number from 4 to 8 1 2 100 mm to 216 mm If the vertical dimension of the original is less than 4 100 mm use the document glass 3 Touch the OK key To complete the setting and return to the screen of step 3 touch the OK key next to the Cancel key When a number from 11 3 4 to 14 298 mm to 356 mm to the X horizontal dimension and a number from 1 to 3 7 8 25 mm to 99 mm to the Y vertical dimension ...

Page 318: ...inal key IMAGE SETTINGS page 4 43 2 Touch the Send Size key 3 Specify the send size 1 Touch the desired send size key 2 Touch the OK key Depending on the Scan Size setting it may not be possible to select some sizes for the Send Size Size keys that cannot be specified for the Send Size are grayed out to prevent selection To specify an AB size for the send size touch the AB Inch key to highlight th...

Page 319: ...rong orientation is selected here the image may not be sent properly when using enlargement reduction 2 Touch the OK key The ratio used for reduction or enlargement of the original will appear between the Scan Size and the Send Size 11x17 8 x11 Scan Size Send Size 129 Fax Original OK 2 Sided Booklet 2 Sided Tablet Image Orientation 2 1 ...

Page 320: ...ETTINGS page 4 43 2 Select the exposure 1 Touch the Manual key 2 Adjust the exposure with the keys When the exposure is set to Auto the keys cannot be used The exposure darkens when the key is touched and lightens when the key is touched To return to auto exposure adjustment touch the Auto key 3 Touch the OK key When using the document glass to scan multiple original pages the exposure setting can...

Page 321: ...or has gradations of color such as a color original This setting will produce a clearer image than Fine Super Fine or Ultra Fine used alone Halftone cannot be selected when Standard is used 1 Touch the Resolution key The current resolution setting appears to the right of the Resolution key IMAGE SETTINGS page 4 43 2 Select the resolution 1 Touch the key of the desired resolution 2 Touch the OK key...

Page 322: ... depending on the orientation vertical or horizontal in which the sender placed the original System Settings Receive Setting page 7 99 This is used to change the fax reception mode Auto Reception should normally be used Select Manual Reception when an extension phone is connected to the machine System Settings Administrator Allow Reject Number Setting You can store numbers and specify whether or n...

Page 323: ... received data you can specify the number of copies and staple settings If printing of a copy job or print job is in progress when a fax is received the fax will not be printed until the previously reserved job is completed Received faxes will not be printed when the machine cannot print due to an error condition such as out of paper out of toner or a paper misfeed The faxes will be printed automa...

Page 324: ...e to speak Even when you use an extension phone to answer a call you can touch the Fax Manual Reception key in the touch panel to begin fax reception You can also use the extension phone to begin fax reception RECEIVING A FAX AFTER ANSWERING A CALL ON THE EXTENSION PHONE Remote Reception page 4 109 Auto Auto Speaker Volume USB Mem Scan Fax Special Modes Resolution Exposure Original Scan Standard F...

Page 325: ...en Received Data Image Check Setting is enabled in the system settings administrator a password can be entered to display the received data list screen If you wish to check an image before printing it continue from step 2 on the next page The received faxes will be retained in memory regardless of whether they were received automatically or manually If Fax Data Receive Forward is executed in the s...

Page 326: ...s been selected touch the Delete key To print an image that has been selected touch the Print key 3 Check the received image and then touch the Print key Printing begins For information on the image check screen see IMAGE CHECK SCREEN page 4 59 If the screen of step 1 appears when you are configuring settings in the setting screens of any of the modes the configured settings will be cancelled if y...

Page 327: ...tal number of pages and the current page number You can touch the current page number key and enter a number with the numeric keys to go to that page number 4 Display Rotation key This rotates the image right or left by 90 degrees The rotation applies to all pages in the file not just the displayed page 5 Print key Touch to start printing 6 Display zoom key Use this to set the zoom ratio of the di...

Page 328: ...cessfully printed only those pages that were not printed will be forwarded A forwarded fax becomes a fax transmission job If transmission does not take place because the transmission was canceled or an error occurred the fax will be held in memory until it can be printed Faxes received to an F code confidential memory box cannot be forwarded If a password entry screen appears after touching the OK...

Page 329: ...time of reception cannot be printed on the faxes Receiving Date Time Print is disabled 1 Enabling the inbound routing function 1 In the Web page menu click Application Settings Inbound Routing Settings and then Administration Settings 2 Select Enable in Inbound Routing and click the Submit button Users without administrator rights can be prohibited from storing editing and deleting forwarding tabl...

Page 330: ... Fax Address or Fax Number as appropriate and click the Add to List button The entered address will be added to the Address to be Entered list Specify whether the address will be directly entered maximum of 1500 characters or selected from a global address book by clicking the Global Address Search button To store multiple addresses repeat this step 3 When you have finished adding addresses click ...

Page 331: ...be stored 5 Select the file format A file format can be set for each forwarding table 6 Click Submit When selecting senders from the Sender Number Address Setting list you can use the Shift key or the Ctrl key on your keyboard to select multiple senders A maximum of 50 forwarding tables can be stored If you wish to select a group of addresses for the forwarding destination you can only select a gr...

Page 332: ...IDES OF A CARD AS A SINGLE PAGE Card Shot page 4 72 5 Job Build key SENDING A LARGE NUMBER OF PAGES Job Build page 4 75 6 Slow Scan Mode key FAXING THIN ORIGINALS Slow Scan Mode page 4 77 7 File key Touch this to use the File function of document filing mode 8 Quick File key Touch this to use the Quick File function of document filing mode 9 Business Card Scan key SENDING BUSINESS CARDS Business C...

Page 333: ...nd return to the base screen B Enter the selected special mode setting and return to the special modes menu screen Touch this key when you wish to continue selecting other special mode settings C During selection of special mode settings this key returns you to the special modes menu screen without saving the settings When settings have been completed this cancels the settings and returns you to t...

Page 334: ...may occasionally be made when selecting the settings so incorrect transmissions may occur When a program is stored settings are selected with ease by simply pressing the program key In addition transmission takes place based on the stored settings so there are no chances for mistakes Programs are stored edited and deleted using Address Control in the system settings See Program page 7 19 in 7 SYST...

Page 335: ...l vary depending on the destination stored in the program The mode cannot be changed here Functions stored in the program cannot be canceled here 5 Press the BLACK WHITE START key Scanning begins If you inserted the original pages in the document feeder tray all pages are scanned A beep will sound to indicate that scanning is finished If you are scanning the original on the document glass scan eac...

Page 336: ...appear here Not using the erase function Using the erase function Shadows appear in the image No shadows appear 1 Place the original Place the original face up in the document feeder tray or face down on the document glass When the original is a different size than the size setting set the original size SPECIFYING THE SCAN SIZE AND SEND SIZE page 4 45 2 Enter the destination fax number ENTERING DE...

Page 337: ...ing the original on the document glass scan each page one page at a time When scanning finishes place the next original and press the BLACK WHITE START key Repeat until all pages have been scanned and then touch the Read End key A beep will sound to indicate that scanning is finished To cancel scanning Press the STOP key When the erase function is used erase takes place at the edges of the origina...

Page 338: ...ment feeder or on the document glass and have it scanned at the reserved time of transmission Settings selected for a timer transmission exposure resolution special modes etc are automatically cleared after the transmission is finished However when the document filing function is used the scanned original and settings are stored on the built in hard drive 1 Place the original Place the original fa...

Page 339: ...en scanning finishes place the next original and press the BLACK WHITE START key Repeat until all pages have been scanned and then touch the Read End key A beep will sound to indicate that scanning is finished The time can be specified up to a week in advance Up to 94 timer transmissions can be stored at once Only one timer polling operation can be stored at once If you wish to poll multiple machi...

Page 340: ... to send each side separately When using card shot the original must be scanned on the document glass 1 Place the original face down on the document glass 2 Enter the destination fax number ENTERING DESTINATIONS page 4 16 3 Select the special modes 1 Touch the Special Modes key 2 Touch the Card Shot key SPECIAL MODES page 4 64 Transmission Front Back Originals Transmitted image ...

Page 341: ...u entered After selecting Card Shot you can touch the Original key in the base screen to change the original scan size or the send size In this case the screen of step 3 appears when you touch the scan size key For the procedure for setting the send size see Specifying the send size of the original page 4 50 5 Press the BLACK WHITE START key to scan the front of the card To cancel scanning Press t...

Page 342: ...olution scan size and send size The ratio cannot be specified and Rotation Sending Setting cannot be selected This function cannot be used in direct transmission mode or when the speaker is used to dial To cancel Card Shot Touch the Cancel key in the screen of step 4 Place next original Press Start When finished press Read End Pg No x Configure Read End ...

Page 343: ...1 Insert the originals face up in the document feeder tray Insert the originals all the way into the document feeder tray Multiple originals can be placed in the document feeder tray The stack of originals must not be higher than the indicator line on the tray When the original is a different size than the size setting set the original size SPECIFYING THE SCAN SIZE AND SEND SIZE page 4 45 2 Enter ...

Page 344: ...nfirmation screen appears scanning automatically ends and the transmission is reserved The Configure key can be touched to change the exposure resolution scan size and send size for each original page scanned If the memory becomes full during scanning a message will appear and the transmission will be canceled This function cannot be used in direct transmission mode or when the speaker is used to ...

Page 345: ...size setting set the original size SPECIFYING THE SCAN SIZE AND SEND SIZE page 4 45 If the originals are inserted with too much force they may crumple and misfeed 2 Enter the destination fax number ENTERING DESTINATIONS page 4 16 3 Select slow scan mode 1 Touch the Special Modes key SPECIAL MODES page 4 64 2 Touch the Slow Scan Mode key so that it is highlighted 3 Touch the OK key D C B A D C B A ...

Page 346: ...ancel scanning Press the STOP key When this function is selected automatic 2 sided scanning is not possible To cancel slow scan mode Touch the Slow Scan Mode key in the screen of step 3 so that it is not highlighted System Settings Administrator Original Feeding Mode This is used to have scanning always take place using slow scan mode ...

Page 347: ...oad the business cards 2 Enter the destination fax number ENTERING DESTINATIONS page 4 16 3 Select the special modes 1 Touch the Special Modes key 2 Touch the Business Card Scan key Read the message that appears and then touch the OK key SPECIAL MODES page 4 64 4 Press the BLACK WHITE START key Scanning begins A beep will sound to indicate that scanning is finished To cancel scanning Press the STO...

Page 348: ...an the size setting set the original size SPECIFYING THE SCAN SIZE AND SEND SIZE page 4 45 2 Enter the destination fax number ENTERING DESTINATIONS page 4 16 3 Select the special modes 1 Touch the Special Modes key 2 Touch the Transaction Report key SPECIAL MODES page 4 64 4 Select print conditions 1 Select the print conditions 2 Touch the OK key The print conditions for a transaction report are a...

Page 349: ...ssion changes to the transaction report print conditions apply to all destinations To cancel the transaction report setting Touch the Cancel key in the screen of step 4 System Settings Administrator Transaction Report Print Select Setting This is used to set the conditions for printing transaction reports The factory default setting is Single Sending Print Out All Report No Printed Report Broadcas...

Page 350: ...lude page numbers in Printing Page Number at Receiver in the system settings administrator Page numbers appear in the format page number total pages Only the page number is printed when manual transmission or quick online transmission is used System Settings Administrator Date Own Number Print Position Setting This is used to set the position where the sender information is printed The sender info...

Page 351: ...4 2 Select the sender information 1 Touch the desired sender information key 2 Touch the OK key 3 Touch the OK key System Settings Administrator Registration of Own Name Select This is used to store sender information for Own Name Select Own Name Select Cancel OK 1 2 AAAAA CCCCC EEEEE GGGGG IIIII KKKKK BBBBB DDDDD FFFFF HHHHH JJJJJ LLLLL 1 2 Own Name Select OK Fax Special Modes 2 Transaction Repor...

Page 352: ...itch through the screens 3 Touch the Polling key so that it is highlighted 4 Touch the OK key 2 Enter the destination fax number ENTERING DESTINATIONS page 4 16 Multiple fax numbers can be entered Polling will take place in the order that the numbers were entered Polling multiple machines is called Serial Polling Up to 500 fax numbers can be entered In this procedure one touch keys that have a sub...

Page 353: ...oll at any specified time such as at night or when you are not present Only one timer polling reception can be set This function can only be used when the other machine is Super G3 or G3 compatible and has a polling function The receiving machine bears the expense phone charges of the polling reception To cancel polling reception Touch the Polling key in the screen of step 1 so that it is not high...

Page 354: ...the numeric keys or look up a destination in a global address book For more information see ENTERING DESTINATIONS page 4 16 After touching the Speaker key you can touch the Speaker Volume key to adjust the volume of the speaker The speaker volume changes each time the Speaker Volume key is touched Adjust the volume to the desired level 2 Receive the fax 1 Touch the Special Modes key SPECIAL MODES ...

Page 355: ...l your machine you can restrict polling to machines whose programmed sender fax number matches a fax number stored in your machine as a polling passcode number This is called Polling Security To use this function first store polling passcode numbers the sender fax numbers programmed in the other machines in the machine s system settings and then enable polling security Up to 10 fax numbers can be ...

Page 356: ...the keys to switch through the screens 3 Touch the Memory Box key SPECIAL MODES page 4 64 3 Touch the Data Store key 4 Touch the Public Box key 5 Specify the number of polling times 1 Touch the key for the desired number of times Touch the Once key if you want the document cleared from memory after it is transmitted Touch the Unlimited key to allow polling an unlimited number of times 2 Touch the ...

Page 357: ...each page one page at a time When scanning finishes place the next original and press the BLACK WHITE START key Repeat until all pages have been scanned and then touch the Read End key To cancel scanning Press the STOP key while the original is being scanned If another document remains in the memory box Public Box the newly scanned document is added to the previous document In this case the number...

Page 358: ...ored in the Public Box the Public Box key will be grayed out 4 Touch the Image Check key The content of the document can be viewed in the image check screen For information on the image check screen see IMAGE CHECK SCREEN page 4 59 To print the document touch the Print key Polling Memory Confidential Reception Data Check Delete Data Data Store Memory Box Print Data Exit Memory Box Print Data Publi...

Page 359: ...ch the Yes key The document is deleted and you return to the screen of step 3 You can touch the Image Check key to check the image in the touch panel before deleting it For information on the image check screen see IMAGE CHECK SCREEN page 4 59 To cancel the deletion Touch the No key You will return to the screen of step 3 Polling Memory Confidential Reception Data Check Delete Data Data Store Memo...

Page 360: ...transmitting machine does not match the F code in the receiving machine reception will not take place The products of other manufacturers may use different terms for sub address and passcode If you need to contact the operator of another machine regarding sub addresses and passcodes refer to the terms used by the ITU T in the table below PERFORMING F CODE COMMUNICATION The ITU T is a United Nation...

Page 361: ...nient to store a F code together with the fax number in a one touch key or group key When the following F code functions are used your machine dials the other machine F code confidential transmission F code polling reception F code relay request transmission When the following F code functions are used the other machine dials your machine F code confidential reception F code polling memory F code ...

Page 362: ... print a F code confidential fax the print passcode must be entered The F code sub address and passcode of the memory box to be used should be verified by the sender and the recipient before the fax is sent System Settings F Code Memory Box page 7 97 This is used to create memory boxes for F code confidential communication confidential reception A memory box name sub address passcode and print pas...

Page 363: ...eys 5 Touch the Sub Address key appears 6 Enter the passcode with the numeric keys If a passcode has been omitted in the memory box of the other machine 5 and 6 are not necessary 3 Press the BLACK WHITE START key Scanning begins If you inserted the original pages in the document feeder tray all pages are scanned A beep will sound to indicate that scanning is finished If you are scanning the origin...

Page 364: ... the Special Modes key 2 Touch the keys to switch through the screens 3 Touch the Memory Box key SPECIAL MODES page 4 64 3 Touch the Print Data key 4 Touch the key of the memory box containing the confidential fax appears in the keys of memory boxes that have received faxes The keys of memory boxes that have not received faxes are grayed out and cannot be selected Beep Exit Polling Memory Confiden...

Page 365: ...ck screen For information on the image check screen see IMAGE CHECK SCREEN page 4 59 To print the document touch the Print key The confidential fax is automatically given priority in the print job queue The fax is automatically cleared from the memory box after printing System Settings Administrator Transaction Report Print Select Setting This setting can be used to have a transaction report print...

Page 366: ...hine before you perform F code polling reception Do not place an original in the automatic document feeder or on the document glass when using this function The receiving machine bears the phone charges of the transmission 1 Select polling 1 Touch the Special Modes key SPECIAL MODES page 4 64 2 Touch the keys to switch through the screens 3 Touch the Polling key so that it is highlighted 4 Touch t...

Page 367: ...as been omitted in the memory box of the other machine 5 and 6 are not necessary 3 Press the BLACK WHITE START key Your machine will call the other machine and initiate reception of the fax Polling multiple machines serial polling is not possible F code polling reception can be used in combination with a timer setting Only one polling reception operation with a timer setting can be stored at a tim...

Page 368: ...n System Settings F Code Memory Box page 7 97 This is used to create memory boxes polling memory for F code polling memory transmission A memory box name sub address and passcode are programmed in each box 1 Place the original Place the original face up in the document feeder tray or face down on the document glass When the original is a different size than the size setting set the original size S...

Page 369: ...tings and special modes A program timer setting transaction report polling and document filing cannot be selected To return to the screen of step 4 touch the Memory Box List key Polling Memory Confidential Reception Data Check Delete Data Data Store Memory Box Print Data Exit Memory Box Data Store Public Box Back 1 2 Box 1 Box 3 Box 5 Box 7 Box 9 Box 11 Box 2 Box 4 Box 6 Box 8 Box 10 Box 12 Unlimi...

Page 370: ...ce the next original and press the BLACK WHITE START key Repeat until all pages have been scanned and then touch the Read End key To cancel scanning Press the STOP key while the original is being scanned If other documents have already been stored in the memory box the document is added to the previously stored documents The factory default setting for the number of polling times is Once after the...

Page 371: ... the F code memory polling box where the document you wish to print is stored appears in keys that have documents stored 4 Touch the Image Check key The content of the document can be viewed in the image check screen For information on the image check screen see IMAGE CHECK SCREEN page 4 59 To print the document touch the Print key Polling Memory Confidential Reception Data Check Delete Data Data ...

Page 372: ...nt you wish to delete appears in keys that have documents stored 4 Touch the Yes key The document is deleted and you return to the screen of step 3 You can touch the Image Check key to check the image in the touch panel before deleting it For information on the image check screen see IMAGE CHECK SCREEN page 4 59 To cancel the deletion Touch the No key You will return to the screen of step 3 withou...

Page 373: ...cation This function can be used in combination with a broadcast transmission or timer transmission An F code relay request transmission can also be stored in a program Your machine the machine that requests a relay broadcast transmission only bears the cost of sending the fax to the relay machine The relay machine bears the cost of sending the fax to each of the end receiving machines When faxes ...

Page 374: ... been omitted in the memory box of the other machine 5 and 6 are not necessary 3 Press the BLACK WHITE START key Scanning begins If you inserted the original pages in the document feeder tray all pages are scanned A beep will sound to indicate that scanning is finished If you are scanning the original on the document glass scan each page one page at a time When scanning finishes place the next ori...

Page 375: ...UNICATION page 4 93 The end receiving machines do not need to support F code communication The machine that requests a relay broadcast transmission only bears the cost of sending the fax to your machine the relay machine Your machine bears the cost of sending the fax to each of the end receiving machines When faxes forwarded using this function are printed at the forwarding destination the date an...

Page 376: ... WHITE START key to fax an original that has been placed to that party You can also press the BLACK WHITE START key when an original is not placed to receive a fax Connect the extension phone as shown below USING AN EXTENSION PHONE Connect an extension phone that has a modular jack Use standard phone line cable to connect the phone If other than a standard phone line cable is used the connection m...

Page 377: ...lls on your extension phone A phone call can also be made by dialing on the machine 1 When you hear ringing answer the call on the extension phone 2 Signal the machine to start fax reception Press on the keypad of the extension phone 3 Replace the extension phone The machine sounds a beep when reception ends System Settings Receive Setting page 7 99 To use remote fax reception set this setting to ...

Page 378: ...HECKING THE STATUS OF FAX JOBS The job status display is in the lower left corner of the touch panel The job status display can be touched to display the job status screen Fax Job Scan to Print Job Address Broadcast0001 10 00 04 01 020 003 Connecting 04 01 000 004 Waiting Broadcast BBB BBB AAA AAA 0123456789 10 05 04 01 000 004 Waiting 10 22 04 01 000 010 Waiting 10 30 04 01 000 010 Waiting 10 33 ...

Page 379: ...the results of completed broadcast transmission jobs completed serial polling jobs and completed jobs that used the document filing function Select the key of the desired job in the completed jobs screen 9 and then touch the Detail key From the details screen it is possible to resend the fax to destinations to which transmission was not successful CHECKING COMPLETED JOBS page 4 116 8 Call key Touc...

Page 380: ...serial polling operation Broadcast or Multi Polling appears together with a broadcast control number 4 digits 4 Time reserved Time started In the job queue screen the date and time the job was reserved In the completed jobs screen the date and time the job was started 5 Number of pages Shows the number of pages transmitted total number of original pages 6 Status Shows the job status Job in progres...

Page 381: ... of a broadcast transmission serial polling or inbound routing operation If transmission to 3 destinations was successful out of a total of 5 003 005 will appear No response An error occurred because there was no response from the destination Busy An error occurred because the other party was busy Reject Reception A fax was sent from a party that has been blocked by the anti junk fax function NGxx...

Page 382: ...s completed Retry jobs A retry job appears at the bottom of the job queue screen When the set retry interval elapses the job is executed If there are jobs reserved ahead of the retry job the retry job is reserved at the bottom of the job queue and executed when its turn arrives Fax reception jobs when Inbound Routing is enabled When Inbound Routing is enabled in the Web pages fax reception jobs ar...

Page 383: ...ed total number of pages Fax Waiting This shows information on the destinations that are waiting A broadcast control number 3 digits appears in front of each destination Address The name of the other destination Status The status of communication Failed This shows information on destinations for which communication failed A broadcast control number 3 digits appears in front of each destination Add...

Page 384: ... File Information on a transmission reception that used document filing To retrieve the file and use it touch the Call key Failed This shows information on destinations for which communication failed A broadcast control number 3 digits appears in front of each destination Address The name or fax number of each destination Start time Time at which communication began Status Description of failure e...

Page 385: ...ob Touch the NO key Printing of received faxes and forwarding jobs set using Inbound Routing Settings cannot be canceled FORWARDING RECEIVED FAXES TO A NETWORK ADDRESS Inbound Routing Settings page 4 61 JOB STATUS Fax Job Scan to Print Job Internet Fax Address Broadcast 10 00 04 01 020 003 Connecting 04 01 000 004 Waiting Broadcast BBB BBB AAA AAA 0123456789 10 05 04 01 000 004 Waiting 10 22 04 01...

Page 386: ...b will be executed when the job in progress is completed If the job in progress is a broadcast transmission job or a serial polling job the priority job will be transmitted between destinations of the broadcast transmission or serial polling job However if the priority job is a broadcast transmission job or a serial polling job it will be executed after the current job is completed JOB STATUS Fax ...

Page 387: ...rt You can have the machine print the Image Sending Activity Report each time the number of transactions reaches 201 or at a specified time once a day only The contents of the Image Sending Activity Report are erased when the report is printed and thus it cannot be reprinted System Settings Administrator Activity Report Print Select Setting This is used to set the conditions for printing activity ...

Page 388: ... polled because no data was in memory NO F CODE POLL The other machine refused a F code polling operation or your machine broke the connection when polled because no data was in its F code memory polling box RX POLL NG The connection was broken because the sub address for F code polling memory was not valid F POLL PASS NG The connection was broken because the passcode for F code polling memory was...

Page 389: ...CHECKING AND DELETING THE SELECTED DESTINATIONS 5 19 USING A SEARCH NUMBER TO RETRIEVE A DESTINATION 5 20 ENTERING AN ADDRESS MANUALLY 5 21 RETRIEVING A DESTINATION FROM A GLOBAL ADDRESS BOOK 5 22 USING THE RESEND FUNCTION 5 24 TRANSMITTING AN IMAGE SENDING AN IMAGE IN SCAN MODE 5 25 CHANGING THE SUBJECT FILE NAME REPLY TO AND BODY TEXT 5 29 SENDING AN IMAGE IN USB MEMORY MODE 5 32 ENTERING A FILE...

Page 390: ...90 STOPPING A SCAN JOB BEING TRANSMITTED OR WAITING TO BE TRANSMITTED 5 91 GIVING PRIORITY TO A SCAN TRANSMISSION JOB 5 92 CHECKING THE INTERNET FAX ACTIVITY LOG Image Sending Activity Report 5 93 IMAGE SENDING ACTIVITY REPORT 5 93 INFORMATION APPEARING IN THE RESULT COLUMN 5 93 INTERNET FAX RECEPTION FUNCTIONS RECEIVING AN INTERNET FAX 5 94 MANUALLY RECEIVING INTERNET FAXES 5 95 PRINTING A PASSWO...

Page 391: ... is sent to a specified directory of a FTP server When the file is sent it is also possible to send an e mail to a previously stored e mail address to inform the recipient of the location of the file This is called Scan to FTP Hyperlink Scan to Desktop The scanned file is sent to a specified folder on your computer To use Scan to Desktop software must be installed from the Sharpdesk Network Scanne...

Page 392: ...hine is used to scan a document or image To use PC Scan the scanner driver must be installed from the Software CD ROM that accompanies the machine Operating systems that can be used are Windows 98 Me 2000 XP Server 2003 Vista Server 2008 The application integration module is required to use the metadata transmission function METADATA DELIVERY page 5 107 Metadata delivery The application integratio...

Page 393: ...RING SENDER INFORMATION Be sure to configure this information as it is required for communication Before using Scan to E mail Store a default sender name in Sender Name and a reply e mail address in Reply E mail Address These will be used when a sender is not selected Before using Internet fax Store a sender name in Sender Name and a sender Internet fax address in Own Address When the POWER SAVE k...

Page 394: ...ns in the address book makes it easy to select them Store each type of destination as explained below Types of transmission in scanner mode Scan to FTP Click Address Book in the Web page menu and then click the Add button Select FTP in Address Type and store an address Scan to Network Folder Click Address Book in the Web page menu and then click the Add button Select Network Folder in Address Type...

Page 395: ... in My Profiles C will be the name of the one touch key The profile name is determined by the combination of the text entered in Prefix A and the profile The one touch key is assigned to an index tab in the address book screen based on the text entered in Initial B This defines how an image sent to your computer is processed For more information see profile explanation D ADDING DESTINATIONS For th...

Page 396: ...ssion will be re attempted automatically after a preset interval To cancel transmission Cancel the transmission from the job status screen STOPPING A SCAN JOB BEING TRANSMITTED OR WAITING TO BE TRANSMITTED page 5 91 System Settings Administrator Recall in Case of Line Busy This is used to set the number of recall attempts and the interval between attempts when the connection cannot be established ...

Page 397: ...ESTINATION FROM THE ADDRESS BOOK page 5 17 5 Address Entry key Touch this key to manually enter a destination address instead of using a one touch key ENTERING AN ADDRESS MANUALLY page 5 21 6 Send Settings key Touch this key to select or enter the subject file name sender name or body text which has been previously stored in the Web page Scan modes CHANGING THE SUBJECT FILE NAME REPLY TO AND BODY ...

Page 398: ...nabled Both settings are enabled PRINTING A PASSWORD PROTECTED FAX Hold Setting For Received Data Print page 5 96 CHECKING THE IMAGE BEFORE PRINTING page 5 97 15 I Fax Manual Reception key Touch this key to receive an Internet fax manually MANUALLY RECEIVING INTERNET FAXES page 5 95 When sending an image you can retrieve and use a stored transmission destination from the address book screen The ad...

Page 399: ...OK key Displaying a program key in the base screen will enable you to retrieve the program by simply touching the key STORING SCAN OPERATIONS Programs page 5 67 The functions that can be selected for the customized keys vary depending on the mode System Settings Administrator Customize Key Setting Registration is performed in System Settings Operation Settings Customize Key Setting in the Web page...

Page 400: ...To key Touch this key to enter the selected destination one touch key RETRIEVING A DESTINATION page 5 18 9 Cc key When using Scan to E mail touch the Cc key when you wish to send a Carbon copy of the e mail to an additional destination 10 Bcc key When using Scan to E mail touch the Bcc key when you wish to send a Blind carbon copy of the e mail to an additional destination When an address is speci...

Page 401: ...g enables or disables Bcc delivery When enabled the Bcc key appears in the address book screen System Settings Administrator Default Display Settings One of the following screens can be selected for the initial screen that appears when the IMAGE SEND key is touched Base screen of each mode scan Internet fax fax or data entry mode Address book screen System Settings Administrator Address Book Defau...

Page 402: ...an index tab can be touched to display keys to further narrow the search range For example when the ABCD tab is touched keys from A to D appear If the B key is touched only destinations starting with the letter B will appear To cancel touch the key again Note that the search letter range cannot be narrowed on the Freq tab the etc tab or on a user index tab System Settings Custom Index page 7 18 Th...

Page 403: ...SEARCH NUMBER TO RETRIEVE A DESTINATION page 5 20 Resend key USING THE RESEND FUNCTION page 5 24 Select settings Settings can be selected for scanning the original Original 2 sided original scan size send size Exposure Resolution File Format Color Mode IMAGE SETTINGS page 5 49 Send Settings File Name Scan mode Data entry mode CHANGING THE SUBJECT FILE NAME REPLY TO AND BODY TEXT page 5 29 USB memo...

Page 404: ...4 Repeat 2 and 3 until all originals have been scanned 5 Touch the Read End key The COLOR START key cannot be used in Internet fax mode After the original is scanned the settings revert to the default settings To cancel scanning Press the STOP key to cancel the operation System Settings Administrator Default Display Settings The settings can be kept in effect a fixed period of time after scanning ...

Page 405: ...TIONS Icon Mode Fax Scan to E mail Internet fax Direct SMTP Scan to FTP Scan to Network Folder Scan to Desktop Group key with multiple destinations For information on storing addresses in the address book see STORING DESTINATION ADDRESSES FOR EACH SCAN MODE IN THE ADDRESS BOOK page 5 6 For information on storing destinations for Scan to Desktop see STORING A DESTINATION FOR SCAN TO DESKTOP page 5 ...

Page 406: ...end Cc or Bcc copies of the e mail System Settings Administrator Bcc Setting This setting enables or disables Bcc delivery When enabled the Bcc key appears in the address book screen System Settings Administrator Must Input Next Address Key at Broadcast Setting This setting determines whether or not the Next Address key can be omitted before specifying the next destination Factory default setting ...

Page 407: ...ouch key of the destination that you wish to cancel A message will appear to confirm the deletion Touch the Yes key Touch the Detail key to check the specified destination type and name AAA AAA BBB BBB To Cc 1 2 5 15 10 Global Address Search Address Entry Sort Address Address Review Condition Settings III III GGG GGG EEE EEE CCC CCC JJJ JJJ HHH HHH DDD DDD FFF FFF ABCD Freq EFGH IJKL MNOP QRSTU VW...

Page 408: ...n the destination is stored in the address book If you do not know the search number print the one touch address list using Sending Address List in the system settings When entering search numbers such as 001 and 011 0 can be omitted For example to enter 001 enter 1 and touch the key or the Next Address key If an incorrect search number is entered Press the CLEAR key to clear the number and enter ...

Page 409: ... fax mode is selected the base screen appears after the destination address is entered However if I Fax Reception Report On Off Setting is enabled in the system settings administrator the reception report request screen will appear If you wish to receive a report touch the Yes key If not touch the No key When Direct SMTP is used transmission confirmation is not performed System Settings Administra...

Page 410: ...ver appears enter your user name and password 2 Touch the OK key 3 Search for the destination in the search screen Enter search characters for the destination and touch the Search key The search results will appear after a brief interval For the procedure for entering text see ENTERING TEXT page 1 46 in 1 BEFORE USING THE MACHINE How to search Enter the search characters maximum of 64 characters T...

Page 411: ... to request a reception report when sending an Internet fax 3 Select the destination 1 Touch the key of the desired destination If no names are found that match the search characters a message will appear Touch the OK key to close the message and touch the Search Again key to search again 2 Touch the To key This enters the selected destination If you wish to enter another destination repeat 1 and ...

Page 412: ...ions are stored group key Scan to FTP Scan to Desktop and Scan to Network Folder addresses Broadcasting destinations Addresses used only for BCC delivery Destinations transmitted to using a program System Settings Administrator Disable Resend on Fax Image Send Mode This prohibits use of the resend function When this setting is enabled the Resend key cannot be used in the base screen of image send ...

Page 413: ...l key in the touch panel and then follow the procedure below 1 Place the original When placing the originals orient them as shown below To place a large portrait oriented original place it as shown above in Landscape orientation and specify the placement orientation in step 3 Originals cannot be scanned in succession from both the automatic document feeder and the document glass and sent in a sing...

Page 414: ... from a global address book For more information see ENTERING DESTINATIONS page 5 17 System Settings Administrator Bcc Setting This setting enables or disables Bcc delivery When enabled the Bcc key appears in the address book screen 3 Switch to scan mode and display the image settings screen 1 Touch the Scan tab 2 Touch the Original key The current settings for Original Exposure Resolution File Fo...

Page 415: ...ouch panel If the original is only one page go to step 7 To scan more pages go to the next step If the original was inserted in the document feeder tray a beep will sound when scanning is completed and transmission will take place To scan in full color press the COLOR START key To scan in black and white press the BLACK WHITE START key If the color mode of the COLOR START key is set to Auto the co...

Page 416: ...rge file it may be necessary to reduce the number of scanned pages or reduce the send size Storing a mail signature You can have preset text automatically added at the end of e mail messages as a mail signature This is convenient when you wish to have a corporate policy or other preset text appear at the bottom of e mail messages To store the text for the mail signature click Application Settings ...

Page 417: ...ng text see ENTERING TEXT page 1 46 in 1 BEFORE USING THE MACHINE 1 Touch the Send Settings key in the base screen BASE SCREEN page 5 9 If you are sending to a Scan to FTP Scan to Desktop or Scan to Network Folder destination go to step 4 2 To change the subject touch the Subject key 3 Enter the subject 1 Touch a Pre Set text key 2 Touch the OK key If you wish to directly enter the text touch the ...

Page 418: ...also touch the Address Entry key to directly enter an e mail address To specify the return address you can touch the key and enter a user number that has been previously stored using User List in the system settings administrator A key can only be selected for the return address if an e mail address has been stored for that user in User List in the system settings administrator Send Settings OK Su...

Page 419: ...sender When storing pre set text for the subject and file name in the Web pages up to 80 characters can be entered System Settings Administrator The Number of File Name Subject Body Keys Displayed Setting The setting for the number of subject keys and file name keys displayed in one screen can be changed to 6 12 or 18 System Settings Administrator Default Sender Set This is used to store the sende...

Page 420: ...low the steps below 1 Connect the USB memory to the USB connector Type A on the machine 2 Place the original When placing the originals orient them as shown below To place a large portrait oriented original place it as shown above in Landscape orientation and specify the placement orientation in step 4 Originals cannot be scanned in succession from both the automatic document feeder and the docume...

Page 421: ... original scan size and placement orientation To make sure that the original is scanned in the correct orientation the orientation in which the top edge of the original appears at the top of the display check the size and orientation of the original placed in step 1 1 Check the scan size Check if the size of the placed original is displayed If the displayed size is different from the size of the p...

Page 422: ...maximum of 32 characters and touch the OK key The recipient must use the password entered here to open the encrypted PDF file To cancel encrypted PDF touch the Cancel key The format settings screen will appear to let you change the file type Select a new file type and press the START key to begin transmission 6 If the original was placed on the document glass replace it with the next original and ...

Page 423: ...p The scanned data will not be stored However if the file format is set to JPEG and the Specified Pages per File checkbox is selected files for which scanning is completed will be stored in USB memory To cancel scanning Press the STOP key to cancel the operation To cancel scanning to USB memory While scanned data is being stored in the USB memory the message Sending data and the Cancel key appear ...

Page 424: ...e file name is not entered the settings in the Web page are used For the procedure for entering text see ENTERING TEXT page 1 46 in 1 BEFORE USING THE MACHINE To check the entered file name touch the File Name key in the base screen once again USB Mem Scan Fax Internet Fax PC Scan Scan Auto Scan Send Auto Text 200X200dpi PDF Auto Grayscale Mono2 PDF Special Modes Color Mode File Format Resolution ...

Page 425: ... not a scanned original image is rotated before transmission Initially a B5 landscape original is set to be rotated and sent as a B5 portrait image and an 5 1 2 x 8 1 2 A5 landscape original is set to be rotated and sent as an 5 1 2 x 8 1 2 A5 portrait image 2 Specify the destination 1 Touch the Address Book key in the base screen For the Address Book key see BASE SCREEN page 5 9 2 Touch the key o...

Page 426: ...ge of the original is up touch the key If the top edge of the original is to the left touch the key 3 Touch the OK key You will return to the screen of step 2 The placement orientation of the original is initially set to If you placed the original with the top edge to the left this step is not necessary The original size set in the system settings appears as the original size 5 Press the BLACK WHI...

Page 427: ...stop Storing a mail signature You can have preset text automatically added at the end of e mail messages as a mail signature This is convenient when you wish to have a corporate policy or other preset text appear at the bottom of e mail messages To store the text for the mail signature click Application Settings Network Scanner Settings and then Administration Settings in the Web page menu Adminis...

Page 428: ...BASE SCREEN page 5 9 2 To change the subject touch the Subject key 3 Enter the subject 1 Touch a pre set text key 2 Touch the OK key If you wish to directly enter the text touch the Direct Entry key to open the text entry screen Enter the text and touch the OK key The text in a pre set text key can be edited by touching the pre set text key and then the Direct Entry key The text entry screen will ...

Page 429: ...clear all entered text touch the Clear All key When this key is touched the entire body of the message is erased immediately not just the selected line Each line of the entered text can be selected with the keys To edit the selected line touch the Edit key The text entry screen will appear with the selected text entered Send Settings OK Subject File Name Body Text Sub Schedule coordination meeting...

Page 430: ...em Settings Administrator The Number of File Name Subject Body Keys Displayed Setting The setting for the number of subject keys and file name keys displayed in one screen can be changed to 6 12 or 18 Sub Schedule coordination meeting Material for planning meeting Thank you for your continuous support We have attached sca Send Settings OK Subject File Name Body Text ...

Page 431: ... be selected in one broadcast operation If you frequently use broadcasting to send images to the same group of destinations it is convenient to store those destinations in a group key 1 Place the original Place the original face up in the document feeder tray or face down on the document glass When the original is a different size than the size setting set the original size SPECIFYING THE ORIGINAL...

Page 432: ...tions in a group key 3 Touch the Address Review key 4 Check the destinations and then touch the OK key If the transmission includes Cc or Bcc destinations touch the Cc tab or the Bcc tab to check those destinations To cancel a specified destination Touch the one touch key of the destination that you wish to cancel A message will appear to confirm the deletion Touch the Yes key CHECKING AND DELETIN...

Page 433: ...ss scan each page one page at a time When scanning of one page finishes replace it with the next page and press the COLOR START key or the BLACK WHITE START key Repeat until all pages have been scanned and then touch the Read End key A beep will sound to indicate that scanning is finished If Internet fax or fax destinations are included in the broadcast transmission the COLOR START key cannot be p...

Page 434: ...esolution setting is selected in scan mode the resolution will be changed to 200X200dpi File compression mode The compression mode will be changed to the compression mode set in Compression Mode at Broadcasting in the system settings administrator Color scanning Scanning will take place in Mono2 regardless of the color mode setting Scan file size If a broadcast transmission is performed that inclu...

Page 435: ...inal and perform the steps of the broadcast transmission Using document filing You will return to the document filing resend screen with the unsuccessful destinations entered Perform the document filing resend procedure There is no need to rescan the original If the All Destinations tab is touched in 1 all destinations will be displayed The Retry key that appears in the screen can be touched to re...

Page 436: ...n Image data for transmission will be created and sent as an Internet fax For the procedures for using this function see the PC Fax driver Help To send an Internet fax using the PC I Fax function the PC Fax driver must be installed and then updated using the CD ROM that accompanies the Internet fax expansion kit For more information see the Installation Guide This function can only be used on a Wi...

Page 437: ... the exposure for scanning CHANGING THE EXPOSURE AND ORIGINAL IMAGE TYPE page 5 57 3 Resolution key Touch this key to select the resolution for scanning CHANGING THE RESOLUTION page 5 59 4 File Format key Touch this key to change the format file type of the scanned image file CHANGING THE FILE FORMAT page 5 60 5 Color Mode key Touch this key to select the color mode for scanning This key does not ...

Page 438: ...original is placed 1 Touch the 2 Sided Booklet key or the 2 Sided Tablet key A book and a tablet are bound as shown below 2 Touch the appropriate Image Orientation key If this setting is not correct a suitable image may not be transmitted 3 Touch the OK key To cancel 2 sided scanning touch the highlighted key so that it is no longer highlighted 2 sided scanning automatically turns off after the tr...

Page 439: ...ginal size Specifying the original scan size by paper size page 5 52 Specifying the original scan size by numerical values page 5 53 System Settings Administrator Default Original Size Settings Set this if you frequently use a particular original size The set size will appear in the Original key When this setting is configured changing the original size can be omitted Auto Auto File Quick File Add...

Page 440: ...ate original size key 2 Touch the OK key If you are sending a long original touch the Long Size key Use the automatic document feeder to scan a long original The maximum width that can be scanned is 19 5 8 500 mm the maximum height is 8 1 2 216 mm To specify an AB size for the scan size touch the AB Inch key to highlight the AB side and then specify the scan size 4 Touch the OK key When Long Size ...

Page 441: ...age settings screen 1 Touch the tab of the mode that you wish to use 2 Touch the Original key The original size set in the system settings appears to the right of the Original key IMAGE SETTINGS page 5 49 2 Touch the Scan Size key 3 Touch the Size Input key Scan Original OK Auto Scan Size 2 Sided Tablet 2 Sided Booklet Send Size 100 Image Orientation 8 x11 Scan Original OK Inch AB 5 x8 8 x14 8 x11...

Page 442: ...is used enter a number from 4 to 8 1 2 100 mm to 216 mm If the vertical dimension of the original is less than 4 100 mm use the document glass 3 Touch the OK key Touch the OK key next to the Cancel key to complete the setting and return to the screen of step 3 When a number from 11 3 4 to 14 298 mm to 356 mm to the X horizontal dimension and a number from 1 to 3 7 8 25 mm to 99 mm to the Y vertica...

Page 443: ...on 1 Select the mode and display the image settings screen 1 Touch the tab of the mode that you wish to use 2 Touch the Original key IMAGE SETTINGS page 5 49 2 Touch the Send Size key 3 Specify the send size 1 Touch the desired send size key 2 Touch the OK key Depending on the paper size specified for the Scan Size it may not be possible to select some sizes for the Send Size Size keys that cannot...

Page 444: ...is setting is not correct when sending an image with a changed ratio a suitable image may not be transmitted 2 Touch the OK key The ratio used for reduction or enlargement of the original will appear between the Scan Size and the Send Size Scan Original OK 11x17 8 x11 Scan Size 2 Sided Tablet 2 Sided Booklet Send Size 129 Image Orientation 1 2 ...

Page 445: ... text and printed photographs such as a magazine or catalogue Text Photo This mode provides the best balance for scanning an original which contains both text and photographs such as a text document with a photo pasted on Text Use this mode for regular text documents Photo Use this mode to scan photos Printed Photo This mode is best for scanning printed photographs such as photos in a magazine or ...

Page 446: ...cannot be selected To reduce the occurrence of line patterns moiré effect when scanning printed matter touch the Moiré Reduction checkbox so that a checkmark appears When using the document glass to scan multiple original pages the exposure setting can be changed each time you change pages When using the automatic document feeder the exposure setting cannot be changed once scanning has begun Howev...

Page 447: ...ct the resolution 1 Touch the key of the desired resolution 2 Touch the OK key In Internet fax mode the Half Tone key can be touched to select halftone except when 200X100dpi is selected When the original has many gradations of light and dark such as a photo or color illustration halftone provides a more attractive image than regular transmission Scan Resolution OK 300X300dpi 200X200dpi 100X100dpi...

Page 448: ... can be changed When using the document glass to scan multiple original pages the resolution setting can be changed each time you change pages When using the automatic document feeder the resolution setting cannot be changed once scanning has begun However when Job Build is used in the special modes the resolution can be changed each time a new set of originals is inserted When TIFF S is selected ...

Page 449: ...rmat that is used when the BLACK WHITE START key is pressed with the B W mode set to Mono2 The format setting for Color Gray mode is the file format that is used when the COLOR START key is pressed or when the BLACK WHITE START key is pressed with the B W mode set to Grayscale The file type of B W mode and the file type of Color Gray mode are linked The file type cannot be set separately for each ...

Page 450: ...e file is created for each page a file cannot be created for multiple pages For this reason the Specified Pages per File checkbox does not appear When Encrypt PDF is selected a password entry screen will appear when the START key is pressed to begin scanning and transmission Touch the Entry key in the displayed screen to open the keyboard screen Enter a password maximum of 32 characters and touch ...

Page 451: ...F S is selected after 200X400dpi 400X400dpi or 600X600dpi is selected the resolution automatically changes to 200X200dpi Send size Always 8 1 2 x 11 A4 in landscape orientation If TIFF S is selected after the send size is changed the send size is automatically changed to 8 1 2 x 11 A4 in landscape orientation If a size larger than 8 1 2 x 11 A4 is scanned the size will automatically be reduced to ...

Page 452: ...grayscale 1 Select the mode and display the color mode settings screen 1 Touch the tab of the mode that you wish to use 2 Touch the Color Mode key IMAGE SETTINGS page 5 49 2 Select the color mode 1 Touch the key of the mode to be used when the COLOR START key is pressed You can select whether black white scanning will take place in Mono2 or grayscale when Auto is selected and a black and white ori...

Page 453: ...E PAGE Card Shot page 5 73 5 Job Build key SCANNING MANY ORIGINALS AT ONCE Job Build page 5 76 6 Slow Scan Mode key SCANNING THIN ORIGINALS Slow Scan Mode page 5 78 7 File key 1 Touch this to use the File function of document filing mode 8 Quick File key 1 Touch this to use the Quick File function of document filing mode 9 Business Card Scan key 3 SCANNING BUSINESS CARDS Business Card Scan page 5 ...

Page 454: ...d return to the special mode menu screen Touch this key when you wish to continue selecting other special mode settings C During selection of special mode settings this key returns you to the special mode menu screen without saving the settings When settings have been completed this cancels the settings and returns you to the special mode menu screen Internet Fax Special Modes Card Shot OK Slow Sc...

Page 455: ... pressing the stored key In addition transmission takes place based on the stored settings so there are no chances for mistakes Programs are stored edited and deleted using Address Control in the system settings See Program page 7 19 in 7 SYSTEM SETTINGS Programs can also be stored in the Web pages Click Job Programs and then Image Send in the Web page menu The settings stored in a program will be...

Page 456: ...ACK WHITE START key Scanning begins If you inserted the original pages in the document feeder tray all pages are scanned A beep will sound to indicate that scanning is finished If you are scanning the original on the document glass scan each page one page at a time When scanning finishes place the next original and press the COLOR START key or the BLACK WHITE START key Repeat until all pages have ...

Page 457: ...d when the automatic document feeder is used When using USB memory mode connect the USB memory device to the machine before performing the procedure below 1 Place the original Place the original face up in the document feeder tray or face down on the document glass When the original is a different size than the size setting set the original size SPECIFYING THE ORIGINAL SCAN SIZE AND SEND SIZE page...

Page 458: ... page at a time When scanning of one page finishes replace it with the next page and press the COLOR START key or the BLACK WHITE START key Repeat until all pages have been scanned and then press the Read End key A beep will sound to indicate that scanning is finished If the destination is an Internet fax destination press the BLACK WHITE START key To cancel scanning Press the STOP key to cancel t...

Page 459: ...fied time of transmission Settings selected for a timer transmission exposure resolution special modes etc are automatically cleared after the transmission is finished However when the document filing function is used the scanned original and settings are stored on the built in hard drive This function cannot be used in USB memory mode 1 Place the original Place the original face up in the documen...

Page 460: ...iginal and press the COLOR START key or the BLACK WHITE START key Repeat until all pages have been scanned and then touch the Read End key A beep will sound to indicate that scanning is finished If the destination is an Internet fax destination press the BLACK WHITE START key The original is scanned into memory The original cannot be scanned at a specified time To cancel scanning Press the STOP ke...

Page 461: ...ing USB memory mode connect the USB memory device to the machine before performing the procedure below 1 Place the original face down on the document glass 2 Specify the destination ENTERING DESTINATIONS page 5 17 When scanning to USB memory there is no need to specify the destination Go to step 3 3 Select the special modes 1 Touch the tab of the mode that you wish to use 2 Touch the Special Modes...

Page 462: ...ginal scan size or the send size In this case the screen of this step appears when you touch the scan size key For the procedure for setting the send size see Specifying the send size of the image page 5 55 5 Press the COLOR START key or the BLACK WHITE START key to scan the front side of the card If the destination is an Internet fax destination press the BLACK WHITE START key To cancel scanning ...

Page 463: ...n touch the Configure key to change the exposure resolution scan size and send size The ratio cannot be specified and Rotation Sending Setting cannot be selected To cancel Card Shot Touch the Cancel key in the screen of step 4 Read End Configure Place next original Pg No x Press Start When finished press Read End ...

Page 464: ...er pages can be scanned When using USB memory mode connect the USB memory device to the machine before performing the procedure below 1 Insert the originals face up in the document feeder tray Insert the originals all the way into the document feeder tray Multiple originals can be placed in the document feeder tray The stack of originals must not be higher than the indicator line on the tray When ...

Page 465: ...ey to cancel the operation All scanned data will be cleared 7 Touch the Read End key If no action is taken for one minute after the confirmation screen appears scanning automatically ends and the transmission is reserved The Configure key can be touched to change the exposure resolution scan size and send size for each original page scanned If the memory becomes full during scanning a message will...

Page 466: ...n the document feeder tray Adjust the original guides slowly When the original is a different size than the size setting set the original size SPECIFYING THE ORIGINAL SCAN SIZE AND SEND SIZE page 5 51 If the originals are inserted with too much force they may crumple and misfeed 2 Specify the destination ENTERING DESTINATIONS page 5 17 When scanning to USB memory there is no need to specify the de...

Page 467: ...he BLACK WHITE START key To cancel scanning Press the STOP key to cancel the operation When this function is selected automatic 2 sided scanning is not possible To cancel slow scan mode Touch the Slow Scan Mode key in the screen of step 4 so that it is not highlighted System Settings Administrator Original Feeding Mode This is used to have scanning always take place in slow scan mode Slow Scan Mod...

Page 468: ...estination ENTERING DESTINATIONS page 5 17 3 Select the special modes 1 Touch the tab of the mode that you wish to use 2 Touch the Special Modes key 3 Touch the Business Card Scan key Read the message that appears and then touch the OK key SPECIAL MODES page 5 65 4 Press the COLOR START key or the BLACK WHITE START key Scanning begins A beep will sound to indicate that scanning is finished To canc...

Page 469: ...e document glass When the original is a different size than the size setting set the original size SPECIFYING THE ORIGINAL SCAN SIZE AND SEND SIZE page 5 51 2 Specify the destination ENTERING DESTINATIONS page 5 17 When scanning to USB memory there is no need to specify the destination Go to step 3 3 Select the special modes 1 Touch the tab of the mode that you wish to use 2 Touch the Special Mode...

Page 470: ...lass scan each page one page at a time When scanning finishes place the next original and press the COLOR START key or the BLACK WHITE START key Repeat until all pages have been scanned and then touch the Read End key A beep will sound to indicate that scanning is finished When the color mode setting of the BLACK WHITE START key is Mono2 the suppress background function will not operate if the BLA...

Page 471: ...riginal face up in the document feeder tray or face down on the document glass When the original is a different size than the size setting set the original size SPECIFYING THE ORIGINAL SCAN SIZE AND SEND SIZE page 5 51 2 Specify the destination ENTERING DESTINATIONS page 5 17 3 Select the special modes 1 Touch the Internet Fax tab 2 Touch the Special Modes key 3 Touch the Transaction Report key SP...

Page 472: ...cel the operation For a broadcast transmission changes to the transaction report print conditions apply to all destinations To cancel the transaction report setting Touch the Cancel key in the screen of step 4 System Settings Administrator Transaction Report Print Select Setting This is used to set the conditions for printing transaction reports The factory default setting is Single Sending Print ...

Page 473: ...CHECKING THE STATUS OF TRANSMISSION RECEPTION JOBS The job status display is in the lower left corner of the touch panel The job status display can be touched to display the job status screen Print Job Fax Job Scan to Address Set Time Pages Status Broadcast0001 1 2 3 4 10 00 04 01 020 003 Connecting AAA AAA BBB BBB CCC CCC 10 05 04 01 000 001 Waiting 10 22 04 01 000 004 Waiting 10 30 04 01 000 010...

Page 474: ...d its current status Job key display page 5 87 7 Completed jobs screen Detail key This shows detailed information on the results of completed broadcast transmissions and jobs that used the document filing function Select the key of the desired job in the completed jobs screen 9 and then touch the Detail key CHECKING COMPLETED JOBS page 5 90 8 Call key Touch this key to call up and use a transmissi...

Page 475: ...t appears together with a broadcast control number 4 digits 4 Time reserved Time started In the job queue screen the date and time the job was reserved In the completed jobs screen the date and time the job was started 5 Number of pages Shows the number of pages transmitted total number of original pages 6 Status Shows the job status Job in progress Job waiting to be executed 3 AAA AAA 10 22 04 01...

Page 476: ...nse from the destination OK Report A receive report was requested for a transmission the transmission was completed normally and the receive report was received from the destination NG Report A receive report was requested for a transmission however the transmission did not take place correctly and a transmission failed report was received No Report An e mail was received without an attached file ...

Page 477: ...ssion job excluding Direct SMTP transmission jobs that requests a receive report the job is placed on standby at the bottom of the job queue screen Report Wait appears in the status column When the receive report is received from the destination or if the report is not received within the timeout time the job moves to the completed jobs screen Reception jobs when Inbound Routing Settings are enabl...

Page 478: ...des a Scan to FTP address Scan to Network Folder address or Scan to Desktop address Tab name Information displayed File Shows information on a transmission reception that used document filing function To call up the file and use it touch the Call key Failed Shows information on addresses for which communication failed Address Address name or number Start time Time at which communication began Stat...

Page 479: ... of the job to be stopped 3 Touch the Stop Delete key 3 Touch the Yes key If you do not want to stop the selected job Touch the No key Printing of a received Internet fax cannot be stopped JOB STATUS Broadcast 1 2 4 10 00 04 01 020 003 Connecting AAA AAA CCC CCC 10 05 04 01 000 001 Waiting 10 30 04 01 000 010 Waiting Priority 3 BBB BBB 10 22 04 01 000 004 Waiting Print Job Fax Job Internet Fax Sca...

Page 480: ... 1 Touch the mode tab of the job to be given priority 2 Touch the key of the job to be given priority 3 Touch the Priority key The selected job moves up to the position immediately following the job in progress The job will be executed when the job in progress is completed JOB STATUS Broadcast 1 2 4 10 00 04 01 020 003 Connecting AAA AAA CCC CCC 10 05 04 01 000 001 Waiting 10 30 04 01 000 010 Wait...

Page 481: ...orts The factory default setting is not to print The Image Sending Activity Report can be set to print each time the number of transactions reaches 201 or at a specified time once a day only Message Explanation OK The transaction was completed normally OK REPORT A receive report was requested for a transmission the transmission was completed normally and the receive report was received from the de...

Page 482: ...ta Receive Forward page 7 20 When printing is not possible because the machine has run out of paper or toner received Internet faxes can be forwarded to and printed by another previously stored Internet fax machine System Settings Administrator I Fax Default Settings These settings are used to select how received faxes are handled when the POWER key is off the main power switch is on the volume of...

Page 483: ...vent selection System Settings Fax Data Receive Forward page 7 20 This setting is used to hide the I Fax Manual Reception key that appears in the base screen of Internet Fax mode When the I Fax Manual Reception key is hidden manual reception is initiated by touching the Reception Start key in the screen that appears when Fax Data Receive Forward I Fax Settings is selected Auto Auto File Quick File...

Page 484: ...Received Data Image Check Setting is enabled in the system settings administrator a password can be entered to display the received data list screen If you wish to check an image before printing it continue from step 2 on the next page The received faxes will be retained in memory regardless of whether they were received automatically or manually If Fax Data Receive Forward is enabled in the syste...

Page 485: ...t has been selected touch the Delete key To print an image that has been selected touch the Print key 3 Check the received image and then touch the Print key Printing begins For information on the image check screen see IMAGE CHECK SCREEN page 5 98 If the screen of step 1 appears when you are configuring settings in the setting screens of any of the modes the configured settings will be cancelled ...

Page 486: ... the total number of pages and the current page number You can touch the current page number key and enter a number with the numeric keys to go to that page number 4 Display Rotation key This rotates the image right or left by 90 degrees The rotation applies to all pages in the file not just the displayed page 5 Print key Touch to start printing 6 Display zoom key Use this to set the zoom ratio of...

Page 487: ... printed on the faxes Receiving Date Time Print is disabled 1 Enabling the inbound routing function 1 In the Web page menu click Application Settings Inbound Routing Settings and then Administration Settings 2 Select Enable in Inbound Routing and click the Submit button Users without administrator rights can be prohibited from storing editing and deleting forwarding tables in this screen and from ...

Page 488: ...ternet Fax Address or Fax Number as appropriate and click the Add to List button The entered address will be added to the Address to be Entered list Specify whether the address will be directly entered maximum of 1500 characters or selected from a global address book by clicking the Global Address Search button To store multiple addresses repeat this step 3 When you have finished adding addresses ...

Page 489: ...s can be stored 5 Select the file format A file format can be set for each forwarding table 6 Click Submit When selecting senders from the Sender Number Address Setting list you can use the Shift key or the Ctrl key on your keyboard to select multiple senders A maximum of 50 forwarding tables can be stored If you wish to select a group of addresses for the forwarding destination you can only selec...

Page 490: ...he scanner driver and configuring settings see the Software Setup Guide This function cannot be used when it has been disabled using Disable Scan Function in the system settings administrator The procedures for selecting the scanner driver and starting scanning vary depending on the TWAIN compliant application For more information see the manual for the application or Help When a large image is sc...

Page 491: ... the TWAIN compliant application on your computer and select Select Scanner from the File menu 4 Select the scanner driver of the machine 1 Select SHARP MFP TWAIN V 2 Click the Select button 5 Select Acquire Image from the File menu The scanner driver opens 1 2 ...

Page 492: ...e four buttons or select the resolution or other advanced settings change to the Custom Settings screen Image Area menu Select the scan area You can also set the scanning area in the preview window with your mouse 3 Click the Preview button The preview image will appear in the scanner driver If you are not satisfied with the preview image repeat 2 and 3 If the Zoom Preview checkbox is selected bef...

Page 493: ...d numbers will change the area relative to the top left corner of the specified area button When a preview image is displayed and a scanning area is not specified you can click the button to automatically set the scanning area to the entire preview image For further information on the scan settings click the button to open scanner driver Help If the originals are placed in the document feeder tray...

Page 494: ...tents At the machine 9 Touch the Exit key in the touch panel 10 Touch the Yes key Exit This machine is in the PC scan mode Do not remove the original Scanner IP address 250 160 102 106 Yes No PC scan in progress Finish PC scan mode ...

Page 495: ... separate file The metadata file is created in XML format By linking the metadata with applications such as document management software a workflow application or an encryption server a sophisticated document solution environment can be built Using the application integration module kit information on a generated image file can be entered at the touch panel and transmitted along with the image as ...

Page 496: ...e by including a unique extension the date etc in the generated file name If the file name setting is left blank the machine will automatically generate a file name that is unique Addresses specified in Address Type Allowing Metadata Entry when a metadata set is stored can be selected as transmission destinations at the time of transmission using one touch keys manual entry and or a global address...

Page 497: ...ey of the item that you want to enter If you accidentally selected the wrong metadata set or wish to use a different metadata set when a default metadata set has been set touch the Metadata Set key Touch the OK key in the message screen that appears You will return to the screen of step 1 Metadata items entered to that point will be canceled Auto Auto File Quick File Send Settings Address Entry Ad...

Page 498: ...ansmission without sending metadata switch to a different mode by touching the tab of that mode and then perform transmission Before configuring metadata settings you can specify addresses in all modes to be used After metadata settings have been configured only addresses in modes that are allowed in the selected metadata set can be specified When metadata settings have been configured or an addre...

Page 499: ...iate information in the related items of the send settings Name entered in metadata field Description Where entered fromName Name of the user who sent the job If the name is not entered as metadata the sender name determined by the usual rules for determining the sender name will be applied as metadata Reply To Sender name of selected sender replyTo E mail address to which the transmission result ...

Page 500: ...FILING 6 7 USING DOCUMENT FILING IN EACH MODE 6 8 BASE SCREEN OF DOCUMENT FILING MODE 6 10 SAVING FILES WITH DOCUMENT FILING SAVING A FILE WITH Quick File 6 11 SAVING A FILE WITH File 6 13 FILE INFORMATION 6 15 SAVING A DOCUMENT FILE ONLY Scan to HDD 6 18 Scan to HDD SCREEN 6 18 PERFORMING Scan to HDD 6 22 USING STORED FILES SEQUENCE FOR USING A STORED FILE 6 24 FOLDER AND FILE SELECTION SCREENS 6...

Page 501: ...or other information The stored file can also be used by other people Do not use this method to save files that you do not want others to use such as files containing sensitive or confidential information File As a copy scan send or other job is performed this function saves the document data to the hard drive Unlike Quick File various types of information can be appended to the file when the file...

Page 502: ...ed above to obtain another set of output the settings must be selected all over again If you don t remember the settings much effort may be expended to get the same output result as the previous time By retrieving a job stored using document filing there is no need to reselect copy settings or rescan the original The job can be retrieved and printed using the same settings quickly and easily Ratio...

Page 503: ... are not needed when storing a job using Quick File A maximum of 1000 custom folders can be created on the hard drive User Name This is necessary if you will be assigning a user name to stored files User names are stored in User List in the system settings administrator A user name is also used as a search condition when searching for a file Custom Folder The Main folder is initially available as ...

Page 504: ...een stored in the Quick File folder it may not be possible to perform a large copy job using sort mode Delete unneeded files The original types above are examples to make the explanation easier to understand The actual number of pages and number of files that can be stored will vary depending on the contents of the original images and the settings when the files are stored Examples of original typ...

Page 505: ...check information on the deletion cycle Print the Administrator Settings List in the system settings administrator To check information on the folders selected for file deletion Print the Document Filing Folder List in the system settings When Automatic Deletion of File Settings is enabled in the system settings administrator all files in the specified folders will be deleted when the set time arr...

Page 506: ...others to use When saving a file with File use the Confidential property A password can be set for a Confidential file to prevent the file from being used by other people Take care to keep the password of a stored Confidential file secret The property of a stored Confidential file can be changed to Sharing by Property Change when the file is used Do not store sensitive documents or documents that ...

Page 507: ...itted 1 Touch the COPY key 2 Touch the File key or the Quick File key 1 Touch the IMAGE SEND key 2 Touch the Scan tab 3 Touch the File key or the Quick File key Ready to scan for copy 0 Auto 8 x11 Plain Color Mode Special Modes 2 Sided Copy Output File Quick File Original Paper Select Full Color Exposure Auto Copy Ratio IMAGE SEND DOCUMENT FILING COPY 100 2 3 4 1 5 x8 8 x14 8 x11 8 x11 1 2 1 2 1 2...

Page 508: ...cument filing in print mode To use document filing in print mode select document filing in the printer driver For more information on using document filing in print mode see CONVENIENT PRINTER FUNCTIONS page 3 53 in 3 PRINTER Using document filing in PC Fax PC I Fax mode To use document filing in PC Fax or PC I Fax mode select document filing settings in the PC Fax driver For more information see ...

Page 509: ...on are performed The file will be stored in the Main folder or a custom folder SAVING A DOCUMENT FILE ONLY Scan to HDD page 6 18 4 HDD Status tab Touch this key to check how much of the machine s hard drive is being used The amount used is shown as a percentage 5 External Data Access tab This can be selected when an FTP server is stored or a USB memory device is connected to the machine DIRECTLY P...

Page 510: ...riginal As an example the procedure for storing a document in the Quick File folder while copying is explained below SAVING FILES WITH DOCUMENT FILING 1 Place the original Place the original face up in the document feeder tray or face down on the document glass After placing the original specify the original size Copy mode SPECIFYING THE ORIGINAL SIZE page 2 29 Fax mode SPECIFYING THE SCAN SIZE AN...

Page 511: ...age finishes replace it with the next page and press the same START key that you pressed initially Repeat until all pages have been scanned and then press the Read End key To cancel scanning Press the STOP key When a file is stored using Quick File the following user name and file name are automatically assigned to the file User Name User Unknown File Name Mode_Month Day Year_Hour Minute Second Ex...

Page 512: ...cifying the send size of the image page 5 55 2 Touch the File key 3 Select the File settings 1 Select file information settings To select the user name file name folder and confidential setting see FILE INFORMATION page 6 15 Specifying a user name page 6 15 Assigning a file name page 6 16 Specifying the folder page 6 16 Storing a file as a confidential file page 6 17 After configuring the above se...

Page 513: ...WITH Quick File page 6 11 To cancel scanning Press the STOP key When a file is stored using File without appending file information the following user name and file name are automatically assigned to the file User Name User Unknown File Name Mode_Month Day Year_Hour Minute Second Example Copy_04042010_112030AM Stored to Main Folder When user authentication is used the user name that was used for l...

Page 514: ...d user name in the list of user names that is displayed 1 Select the user name There are two ways to select the user name A Touch the key of the user name The touched user name is highlighted If you accidentally select the wrong user name touch the key of the correct name B Touch the key An area for entering the Registration No appears in the message display Enter the Registration No set during us...

Page 515: ...file 1 Touch the key of the folder where you want to store the file If a password has been set for the folder a password entry screen appears Enter the password of the touched folder with the numeric keys 5 to 8 digits and touch the OK key 2 Touch the OK key File Information OK Cancel Confidential User Name User Unknown Copy_04042010_112030AM Main Folder File Name Stored to Password File Informati...

Page 516: ...rty 1 Select the Confidential checkbox so that a checkmark appears Confidential mode is enabled and a password can be entered 2 Touch the Password key 2 Enter a password 5 to 8 digits with the numeric keys and touch the OK key As each digit is entered changes to File Information OK Cancel Confidential User Name Password Name 1 file 01 User 1 File Name Stored to 1 2 Password Enter password via the ...

Page 517: ...ize and orientation of the original and select 2 sided scanning settings Original key page 6 19 4 Exposure key Touch this key to select the exposure for scanning 5 Resolution key Use this key to select the resolution that will be used when the file is transmitted When Long Size is specified only resolution settings of 300 X 300 dpi and under can be selected 6 Comp Ratio key Use this key to select ...

Page 518: ...he settings are stored and you return to the Scan to HDD screen Exposure key To adjust the exposure touch the Exposure key Select an appropriate exposure mode for the original and touch the or key to adjust the exposure level When finished touch the OK key 1 Select the appropriate original type for the original to be scanned 2 Select Auto or Manual If you selected Manual touch the or key to adjust...

Page 519: ... black and white it is scanned as a full color original Auto The machine detects whether the original is color or black and white and automatically selects full color or black and white grayscale scanning 2 Color Only the red areas of the original are changed to the selected color colors other than red are scanned in black Red green blue cyan magenta or yellow can be selected BLACK WHITE START key...

Page 520: ... you store the front and reverse sides of a card as a single file 3 Job Build key This function lets you separate a many page original into sets scan each set using the automatic document feeder and store all pages as a single file Use this function when there are more original pages than can be placed at once in the auto document feeder 4 Slow Scan Mode key Use this function when you wish to scan...

Page 521: ...key and then touch the 2 Sided Booklet key or the 2 Sided Tablet key as appropriate for the original 3 Press the COLOR START key or the BLACK WHITE START key Scanning begins For the procedure for placing the original see step 4 of SAVING A FILE WITH Quick File page 6 11 A beep will sound to indicate that Scan to HDD is completed To cancel scanning Press the STOP key a b c a b c Portrait original L...

Page 522: ...the following user name and file name are automatically assigned to the file User Name User Unknown File Name Mode_Month Day Year_Hour Minute Second Example HDD_04042010_112030AM Stored to Main Folder When user authentication is used the user name that was used for login is automatically selected ...

Page 523: ...user authentication and storing user names see User Control page 7 45 in 7 SYSTEM SETTINGS USING STORED FILES Files stored by document filing can also be retrieved and used from the Web pages Click Document Operation and then Document Filing in the Web page menu and select the folder that contains the file you wish to use You can also show a preview of a stored file in the web pages Change the mod...

Page 524: ...red operation and configure settings JOB SETTINGS SCREEN page 6 30 PRINTING A STORED FILE page 6 31 SENDING A STORED FILE page 6 37 PROPERTIES OF STORED FILES page 6 39 MOVING A STORED FILE page 6 41 DELETING A STORED FILE page 6 43 CHECKING AN IMAGE OF A STORED FILE page 6 44 Main Folder File Name file 01 Name 1 04 04 2010 file 02 Name 2 04 04 2010 file 03 tiff Name 3 04 04 2010 file 04 Name 4 04...

Page 525: ...touched The password must be entered 3 Quick File Folder key Touch this key to retrieve a file from the Quick File folder The files in the Quick File folder will appear SAVING A FILE WITH Quick File page 6 11 4 Index tabs All folders appear on the All Folders tab Touch a tab to display the custom folders whose initials set in Document Filing Control in the system settings match the letters on the ...

Page 526: ...creen appears Enter the desired page number 3 digits with the numeric keys For example to display page 3 enter 003 5 Switch Display key The displayed file keys can be changed by job type and can be displayed as thumbnail images The currently selected job type appears to the right of the Switch Display key All Files is initially selected When the Switch Display key is touched the following screen a...

Page 527: ...PRINTING page 6 33 7 Sort Order Display Items This can be used in the thumbnail screen The order of display of the file thumbnails can be changed in Sort Order Select Date Date File Name File Name User Name or User Name The number of displayed file thumbnails can be changed in Display Items Select 2 thumbnails or 8 thumbnails ...

Page 528: ...en will appear Enter the password with the numeric keys 5 to 8 digits and touch the OK key Touch the Switch Display key to display the keys of a particular mode such as copy or scanner mode or to display thumbnail images of the files The Switch Display key allows you to quickly find a file You can touch the File Name key the User Name key or the Date key to change the order of display of the files...

Page 529: ...ES OF STORED FILES page 6 39 8 Image Check key An image of the stored file appears CHECKING AN IMAGE OF A STORED FILE page 6 44 9 Detail key Touch this key to show detailed information on the selected file When this key is touched the following screen appears If you wish to change the file name touch the File Name key in this screen A text entry screen will appear Enter the desired file name The k...

Page 530: ...mber of copies and other settings can be selected For more information see PRINT SETTINGS SCREEN page 6 32 A file saved in black and white or grayscale cannot be printed in color When a long size document is stored from Scan to HDD or scan mode the file cannot be printed A file stored from scan mode that included fax mode or Internet fax mode destinations in a broadcast transmission can be printed...

Page 531: ...s key to select Margin Shift Pamphlet Style 2in1 or Stamp This key does not appear if the file was saved from print mode 5 key Use these keys to set the number of copies The number of copies can also be selected by directly touching the numeric display and changing the number with the numeric keys 6 Print and Delete the Data key Printing begins when this key is touched When printing is finished th...

Page 532: ... with the Switch Display key or the screen is changed with the Back key while a file is selected the selection of the file will be canceled When the Select All key is touched it will change into the Cancel All key To cancel the selection of all files that was made with the Select All key touch the Cancel All key If all files are selected without using the Select All key the key will not change int...

Page 533: ...the keys You can also directly touch the numeric display and change the number with the numeric keys 3 Touch the Print and Delete the Data key or the Print and Save the Data key If the Print and Delete the Data key is touched the files will be automatically deleted after printing If the Print and Save the Data key is touched the files will be saved after printing Number of Selected Files 5 Job Set...

Page 534: ...y key A text entry screen appears Directly enter the user name After selecting the user name touch the OK key When Selection of All Users is not allowed checkbox and Selection of User Unknown is not allowed checkbox are disabled in the system settings administrator the All Users key and User Unknown key can be selected The All Users key can be touched to select all files in the folder the files of...

Page 535: ... Data key If the Print and Delete the Data key is touched the files will be automatically deleted after printing If the Print and Save the Data key is touched the files will be saved after printing If there are no files that match the search conditions you will return to the file list screen All files that match the current search conditions can be deleted by touching the Delete the Data key User ...

Page 536: ...hese transmission methods require installation of the corresponding options If any of the following special modes were included in the saved file the file cannot be transmitted Pamphlet Copy Photo Repeat 2in1 for copying If any of the following special modes were included in the saved file the file can be transmitted but the special modes will not be executed Margin Shift Transparency Inserts Stam...

Page 537: ...a file to multiple destinations 7 Cancel key This returns you to the job settings screen 8 File name User name display This shows the icon of the file to be sent the file name the user name and the color mode color black white 9 Any of these keys can be touched to change the corresponding settings of the file to be sent The settings that can be selected vary by mode Scan mode Resolution key Use th...

Page 538: ...n be changed to Protect or Confidential using Property Change in the Job Settings Protect Protect prevents a file from being moved or deleted A password cannot be established The icon appears with the mode icon in the file key of a protected file Confidential To protect a Confidential file a password is set The password must be entered to retrieve the file The icon appears with the mode icon in th...

Page 539: ...hanged to Protect A file that is set to Protect can be changed to Sharing or Confidential However a Protect file that is saved in the Quick File folder can only be changed to Sharing A file that is saved in the Quick File folder cannot be changed to Confidential If the file is moved to the Main folder or a custom folder the property can be changed to Confidential Two properties cannot be selected ...

Page 540: ...he file name touch the File Name key 3 The above screen shows the custom folders as an example Select the destination folder 1 Touch the key of the folder to which you want to move the file If a password is set for the selected folder a password entry screen will appear Enter the password with the numeric keys 5 to 8 digits and touch the OK key 2 Touch the OK key Job Settings Cancel file 01 Name 1...

Page 541: ... A file whose property is Protect cannot be moved To move a protected file change its property to Sharing or Confidential User 2 Move Job Settings Move Cancel file 01 Name 1 F Color File Name Move to Select the folder the file is moved to file 01 8 x11 ...

Page 542: ...TING A FILE page 6 29 1 Touch the Delete key 2 Check the file and then touch the Yes key A file whose property is Protect cannot be deleted To delete a protected file change its property to Sharing or Confidential Job Settings Cancel file 01 Name 1 8 x11 F Color Print Send Image Check Property Change Move Delete Detail Select the job Yes No Delete the file data Name 1 file 01 ...

Page 543: ...ge Check key SELECTING A FILE page 6 29 1 Touch the Image Check key 2 Check the image of the file For information on each of the items see IMAGE CHECK SCREEN page 6 45 Job Settings Cancel file 01 Name 1 8 x11 F Color Print Send Image Check Property Change Move Delete Detail Select the job Image Check Back Display Rotation Detail file 01 Name 1 F Color 8 x11 0010 0001 ...

Page 544: ...age number You can touch the current page number key and enter a number with the numeric keys to go to that page number 4 Display Rotation key This rotates the image right or left by 90 degrees The rotation applies to all pages in the file not just the displayed page 5 Detail key This shows the detailed information screen FILE SELECTION SCREEN page 6 27 6 Display zoom key Use this to set the zoom ...

Page 545: ... FILE page 6 37 PROPERTIES OF STORED FILES page 6 39 MOVING A STORED FILE page 6 41 DELETING A STORED FILE page 6 43 CHECKING AN IMAGE OF A STORED FILE page 6 44 To view information on a file select the file and then touch the Detail key JOB STATUS Print Job Scan to Fax Job Computer01 002 001 Printing 0312345678 002 000 Waiting 0312345678 002 000 Waiting Copy 002 000 Waiting Spool Job Queue Comple...

Page 546: ...Name key If you know the user name touch the User Name key and go to Using the user name to search in step 3 If you know the file name touch the File or Folder Name key and go to Using the file name or folder name to search in step 3 When you search using Meeting All folders and files that include Meeting will be listed Search results Text 1 Report Regular meeting Regular meeting Meeting graphs Me...

Page 547: ...text entry screen appears Directly enter the user name Searching is possible even if you only enter the first several letters of the user name After selecting the user name touch the OK key After the user name is selected the Password key can be touched To search for files of the selected user name that have a certain password touch the Password key and enter the password It is not possible to sea...

Page 548: ...search screen touch the Search Again key When you search using File or Folder Name custom folders that match the search characters will also appear in the list When a folder key is touched a list of the files in the folder appears Touch the desired file in the list You can also use the Web pages to search for a file Click Document Operations Document Filing and then Search in the Web page menu Sta...

Page 549: ...h the User Name key and go to Using the user name to search in step 4 If you know the file name touch the File or Folder Name key and go to Using the file name or folder name to search in step 4 File Retrieve Scan to HDD HDD Status Ex Data Access Main Folder User 1 User 3 User 5 User 7 User 9 User 2 User 4 User 6 User 8 User 10 Quick File Folder Search Folder Select 1 2 All Folders ABCD EFGHI JKLM...

Page 550: ... key A text entry screen appears Directly enter the user name Searching is possible even if you only enter the first several letters of the user name After selecting the user name touch the OK key After the user name is selected the Password key can be touched To search for files of the selected user name that have a certain password touch the Password key and enter the password It is not possible...

Page 551: ...ill appear in a screen similar to the following screen A list of the files that match your search criteria will appear Select the desired file from the list The job settings screen will appear To return to the base screen of document filing mode touch the Cancel key To return to the file search screen touch the Search Again key Start Search Password file 01 Name 1 Search within Current Folder Sear...

Page 552: ...Auto Tray Switching 7 15 Custom Size Registration Bypass 7 15 Address Control 7 16 Address Book 7 16 Custom Index 7 18 Program 7 19 Fax Data Receive Forward 7 20 I Fax Settings 7 20 Printer Condition Settings 7 21 Printer Default Settings 7 21 PCL Settings 7 22 PostScript Setting 7 23 Document Filing Control 7 24 USB Device Check 7 25 User Control 7 25 Modify User Information 7 25 SYSTEM SETTINGS ...

Page 553: ...tings 7 84 List Print Administrator 7 85 Security Settings 7 86 Enable Disable Settings 7 87 Change Administrator Password 7 90 Product Key 7 90 Data Backup 7 91 Storing Calling of System Settings 7 92 Sharp OSA Settings 7 93 SYSTEM SETTINGS FOR FAX System Settings for Fax General List 7 94 Address Control 7 95 Address Book 7 95 F Code Memory Box 7 97 Fax Data Receive Forward 7 99 Fax Settings 7 9...

Page 554: ... settings can be configured Storing users of the machine Energy save settings Settings related to the operation panel Settings for peripheral devices installed on the machine Settings related to the copy function Network connection settings Transmission reception settings for faxes and scanned images Advanced settings for the document filing function For more information see SYSTEM SETTINGS ADMINI...

Page 555: ...ou make a mistake press the CLEAR key to clear the incorrect number 7 Text box Touch this box to open a text entry screen When you have finished entering text in the screen the text will appear in the text box 8 Checkbox This switches between and each time you touch it To enable the corresponding setting touch the checkbox so that a checkmark appears To disable the setting clear the checkmark Radi...

Page 556: ...nfigure For detailed explanations of each of the settings see the following pages of this chapter SYSTEM SETTINGS GENERAL JOB STATUS IMAGE SEND HOME PRINT READY DATA DATA LINE SYSTEM SETTINGS LOGOUT System Settings Exit Admin Password Total Count Default Settings Address Control USB Device Check List Print User Fax Data Receive Forward Paper Tray Settings Printer Condition Settings Document Filing...

Page 557: ...ed to the fax function see SYSTEM SETTINGS FOR FAX page 7 94 Item Factory default setting Page Total Count 7 10 Job Count 7 10 Device Count 7 10 Item Factory default setting Page Default Settings 7 10 Image Quality Adjustment 7 10 Clock Adjust 7 11 X Clock Adjust Specify Time Zone Date Time Settings Synchronize with Internet Time Server Disable X Daylight Saving Time Setting Disable X Date Format ...

Page 558: ... 4 X Bypass Select Similar Sizes for Auto Detection 8 1 2 x 14 Paper Type Registration 7 15 Auto Tray Switching Enabled 7 15 Custom Size Registration Bypass Custom 1 X 11 Y 8 1 2 Custom 2 X 11 Y 8 1 2 Custom 3 X 11 Y 8 1 2 7 15 Item Factory default setting Page Address Control 7 16 Address Book 7 16 Custom Index User 1 7 18 Program 7 19 Item Factory default setting Page Fax Data Receive Forward 7 ...

Page 559: ...Initial Resolution Setting 600dpi High Quality X Disable Blank Page Print Disabled X Line Thickness 5 X 2 Sided Print 1 Sided X Color Mode Auto X N Up Print 1 Up X Fit To Page Enabled X Output Print per Unit Enabled Staple Disabled X Quick File Disabled PCL Settings 7 22 X PCL Symbol Set Setting PC 8 X PCL Font Setting Internal Font 0 Courier X PCL Line Feed Code 0 CR CR LF LF FF FF X Wide A4 Disa...

Page 560: ...the logged in user does not have the authority to configure the system settings administrator excluding factory default users Item Factory default setting Page Document Filing Control 7 24 Item Factory default setting Page USB Device Check 7 25 Item Factory default setting Page User Control 7 25 Modify User Information 7 25 ...

Page 561: ...to obtain a suitable image quality Each sheet of paper used for automatic two sided copying is counted as two pages Pages printed directly from the machine such as list prints are included in the Other Prints count The items displayed or printed will vary depending on the machine specifications and peripheral devices installed Document feeder Each sheet is counted as two pages when two sided scann...

Page 562: ...using the day of the week or the date Start Time Set the starting time of daylight saving time Set the starting month If you selected Day of the Week in Select Setting Type set the starting week of daylight saving time and then the starting day If you selected Date in Select Setting Type set the starting date Set the hour and minute and the UTC Coordinated Universal Time setting Completing Time Se...

Page 563: ... PS Font List PS Extended Font List NIC Page Sending Address List Lists can be printed of various addresses stored in the machine Individual List Group List Program List Memory Box List All Sending Address List Document Filing Folder List This shows the folder names for document filing Machine Information List This list prints basic information such as the model name and the installation location ...

Page 564: ...ings page 7 14 If the desired size does not appear in the list select Custom Size and directly enter the size only for the bypass tray For more information see Tray Settings page 7 14 Feeding Approved Job Select the modes that can be used If there is a function that you do not wish to be used with the selected tray disable the function When the Type is other than plain paper recycled paper colored...

Page 565: ...tter Head Pre Punched Color User Type Auto Inch 8 1 2 x 14 8 1 2 x 11 7 1 4 x 10 1 2 5 1 2 x 8 1 2 Auto AB A4 A5 B5 216 mm x330 mm 8 1 2 x 13 8 1 2 x 13 2 5 216 mm x 340 mm 216 mm x 343 mm 8 1 2 x 13 1 2 16K Tray 2 1 Tray 3 1 Auto Inch 8 1 2 x 14 8 1 2 x 11 7 1 4 x 10 1 2 Auto AB A4 B5 216 mm x 330 mm 8 1 2 x 13 8 1 2 x 13 2 5 216 mm x 340 mm 216 mm x 343 mm 8 1 2 x 13 1 2 16K Tray 4 1 Bypass In a...

Page 566: ...the size in inches Size Input Inch or mm Size Input AB and then set the X and Y dimensions of the paper Size Input Inch The X dimension can be set to a value from 5 1 2 to 14 The factory default setting is 11 The Y dimension can be set to a value from 5 1 2 to 8 1 2 The factory default setting is 8 1 2 Size Input AB The X dimension can be set to a value from 140 mm to 356 mm The factory default se...

Page 567: ...Disable Registering Destination from Operation Panel page 7 73 is enabled in the system settings administrator for a function addresses cannot be stored for that function To store addresses for Scan to FTP Scan to Network Folder and Scan to Desktop Store Scan to FTP and Scan to Network addresses in the Web pages Store Scan to Desktop addresses using Network Scanner Tool A combined maximum of 200 a...

Page 568: ...tial Enter up to 10 characters for the initials The initials you enter here determine the position of the one touch key in the alphabetical index Key Name Enter the name that you wish to appear in the address book this is different from the address name Custom Index Select the custom index in which the address will appear Register this Address to be added to the Frequent Use index Frequently used ...

Page 569: ...ext box 2 Using the host name in the domain part of the e mail address of the receiving machine Enter the e mail address of the receiving machine in the Direct SMTP Address text box with the host name substituted for the domain Example When the e mail address of the receiving machine is user sample_domain com and the host name is HOST Enter user HOST in the Direct SMTP Address text box 3 When the ...

Page 570: ...ystem Settings Back Program 1 Program 3 Program 5 Program 7 Program 9 Program 11 Program 2 Program 4 Program 6 Program 8 Program 10 Program 12 Add New A timer setting cannot be included in a program At least one one touch key must be specified in a program or the program cannot be stored Item Description Program Number Set the number to be assigned to the program The lowest available number is aut...

Page 571: ...tion see SYSTEM SETTINGS FOR FAX page 7 94 To use this function POP3 server settings must be configured Configure these settings in the screen that appears when Application Settings Internet Fax Settings is selected in the Web page menu To store a forwarding address see Set Address for Data Forwarding page 7 80 in the system settings administrator If forwarding was not successful because the trans...

Page 572: ...print driver installed Settings When printing using the printer driver the printer driver settings take precedence over the printer condition settings Item Selections Copies 1 999 sets Orientation Portrait Horizontal Default Paper Size 8 1 2 x 14 8 1 2 x 13 8 1 2 x 11 7 1 4 x 10 1 2 5 1 2 x 8 1 2 A4 B5 A5 16k Default Paper Type Plain Paper Letter Head Pre Printed Pre Punched Recycle Paper Color In...

Page 573: ...ut Print per Unit Use Print per Unit Do not use Print per Unit Staple 4 Use Staple Do not use Staple Quick File Disabled Enabled Item Description Selections PCL Symbol Set Setting Specify the symbol set used for printing Select from 35 items PCL Font Setting Use this to select the font used for printing Internal Font Extended Font List of internal fonts when extended fonts are not installed PCL Li...

Page 574: ...e is printed and whether or not the PostScript data is received in binary format Settings Item Description Selections Print PS Error When a PS PostScript error occurs during PostScript printing this setting determines whether or not an error notice is printed Enabled Disabled Binary Processing Receive PostScript data in binary format Enabled Disabled ...

Page 575: ...delete screen for the folder For more information see Settings page 7 24 Delete a folder with the Delete key Settings Folder List Back User 1 User 3 User 5 User 7 User 9 User 2 User 4 User 6 User 8 User 10 Add New Sort Up All Folders EFGHI ABCD JKLMN OPQRST UVWXYZ 1 2 If the folder has a password the correct password must be entered before a file can be deleted A folder that contains files cannot ...

Page 576: ...ument filing user name and the sender name The user name must be unique Initial Edit the initials maximum of 10 characters The initials determine where the user name will appear in the user name list Index Select the desired custom index The custom index names are the same as those in the address book Login Name This cannot be edited Password Enter the password used for user authentication by logi...

Page 577: ... password 2 Touch the OK key This completes the administrator login procedure The system settings administrator can now be used User authentication is initially disabled factory default setting To logout Touch the Logout key in the top right corner of the screen You can also touch the Exit key to quit the system settings If Auto Clear activates logout will automatically take place System Settings ...

Page 578: ...y Enter the administrator password in the administrator password entry screen 2 Touch the OK key If login name password e mail address is selected for the authentication method the E mail Address key will appear below the User Name For the factory default administrator password see TO THE ADMINISTRATOR OF THE MACHINE in the Maintenance Safety Guide This completes the administrator login procedure ...

Page 579: ...ey the system settings administrator can also be accessed when login is performed by selecting a user with administrator rights from the user list or by entering a user number with administrator rights For more information on login procedures when user authentication is enabled see USER AUTHENTICATION page 1 17 in 1 BEFORE USING THE MACHINE To logout Press the LOGOUT key Except when entering a fax...

Page 580: ...ntication Setting 7 45 X User Authentication Disabled 7 45 X Authentication Method Setting Authenticate a User by Login Name and Password 7 45 X Device Account Mode Setting Disabled 7 45 Other Settings 7 46 X Actions when the Limit of Pages for Output Jobs Job is Completed even when the Limit of Pages is Reached 7 46 X The Number of User Name Displayed Setting 12 7 46 X A Warning when Login Fails ...

Page 581: ...y Touch Sound at Initial Point Disabled X Auto Clear Setting 60 sec 7 58 Cancel Auto Clear Timer Disabled X Message Time Setting 6 sec 7 58 X MFP Display Language Setting American English 7 58 X Disabling of Job Priority Operation Disabled 7 58 X Disabling of Bypass Printing Disabled 7 58 X Key Operation Setting 0 0 sec 7 58 Disable Auto Key Repeat Disabled X Disabling of Clock Adjustment Disabled...

Page 582: ...Scan Home Screen Settings 1 7 59 Preview Setting 7 60 X Default Preview Display Image Send Reception Data Twice Memory Box Twice Doc Filing Twice X Received Data Image Check Setting Disabled X Default List Thumbnail Display List Remote Operation Settings 7 60 X Remote Software Operation Operational Authority Prohibited View Password Entry Screen Display in Both PC and MFP X Operation from Specifie...

Page 583: ...lection Setting Plain Paper 7 61 X Detect Standard in Auto Color Mode 3 7 61 X Registration Adjustment 7 61 X Fusing Cleaning Mode 7 62 X Optimization of a Hard Disk 7 62 X Clear All Job Log Data 7 62 X Interval of Image Quality Adjustment Setting 2 7 62 Disabling of Devices 7 63 X Disabling of Document Feeder Disabled 7 63 X Disabling of Duplex Disabled 7 63 X Disabling of Optional Paper Feed Uni...

Page 584: ...e Width Adjustment 7 65 Edge Clearance Width 1 2 X Card Shot Settings 7 65 Original Size X 3 3 8 Y 2 1 8 Fit to Page Disabled X Disabling Deletion of Job Programs Disabled 7 65 X Disabling of Bypass Tray in Duplex Copy Disabled 7 65 X Disabling of Auto Paper Selection Disabled 7 65 X Auto Selection of Paper Tray that was Last Loaded Disabled 7 66 X Color 600dpi x 600dpi Scanning Mode for Document ...

Page 585: ...led 7 69 X A4 Letter Size Auto Change Disabled 7 69 X Print Density Level 7 69 Color 3 Black White 3 X CMYK Exposure Adjustment 0 7 69 X Bypass Tray Settings 7 69 Enable Detected Paper Size in Bypass Tray Disabled 7 69 Enable Selected Paper Type in Bypass Tray Enabled 7 69 Exclude Bypass Tray from Auto Paper Select Disabled 7 69 X Job Spool Queuing Enabled 7 69 Interface Settings 7 70 X Hexadecima...

Page 586: ...Resolution Set when Stored Disabled 200 X 200 dpi Internet Fax 1 Apply the Resolution Set when Stored Disabled 200 X 100 dpi Fax 2 Apply the Resolution Set when Stored Disabled Standard Default Exposure Settings Auto 7 72 Original Image Type Text Moiré Reduction Disabled Must Input Next Address Key at Broadcast Setting Disabled 7 73 Scan Complete Sound Setting Middle 7 73 The Number of File Name S...

Page 587: ...ode Disabled 7 74 Disable Selection From Address Book All disabled 7 74 Disable Direct Entry All disabled 7 74 Disable PC I Fax Transmission 1 Disabled 7 74 Disable PC Fax Transmission 2 Disabled 7 74 X Own Name and Destination Set 7 75 Sender Data Registration Sender Name Sender Fax Number 2 I Fax Own Address 1 Registration of Own Name Select 7 75 Scan Settings 7 76 X Other Settings 7 76 Default ...

Page 588: ...Disabled 7 77 I Fax Settings 1 7 78 X I Fax Default Settings 7 78 Auto Wake Up Print Enabled 7 78 Compression Setting MH G3 7 78 Speaker Volume Setting 7 78 Receive Signal Middle Communication Error Signal Middle Original Print on Transaction Report Print Out Error Report Only 7 78 Transaction Report Print Select Setting 7 78 Single Sending Print Out Error Report Only Broadcasting Print Out All Re...

Page 589: ...mited 7 79 Rotation Sending Setting All Enabled 7 80 Printing Page Number at Receiver Enabled 7 80 Recall in Case of Line Busy Times 2 Interval 3 min 7 80 Recall in Case of Communication Error Times 2 Interval 3 min 7 80 X I Fax Receive Settings 7 80 Auto Receive Reduce Setting Enabled 7 80 Duplex Reception Setting Disabled 7 80 Set Address for Data Forwarding 7 80 Direct SMTP Disabled Add Hostnam...

Page 590: ...cluded Enabled X Default Color Mode Settings 7 82 Color Auto Black White Mono 2 X Default Exposure Settings Auto 7 82 Original Image Type Text Moiré Reduction Disabled X Initial Resolution Settings 600 x 600 dpi 7 82 X Color Data Compression Ratio Setting Medium 7 83 X Scan Complete Sound Setting Middle 7 83 X Disable Stamp for Reprinting Disabled 7 83 X Batch Print Settings 7 83 Selection of All ...

Page 591: ...an Send Copy Disabled Scan Send Enabled Internet Fax Send Incl PC I Fax 1 Disabled Fax Send Incl PC Fax 2 Disabled Scan to HDD Enabled X Internet Fax Send 1 Copy Disabled Scan Send Disabled Internet Fax Send Incl PC I Fax Enabled Fax Send Incl PC Fax Disabled Scan to HDD Disabled X Fax Send 2 7 84 Copy Disabled Scan Send Disabled Internet Fax Send Incl PC I Fax 1 Disabled Fax Send Incl PC Fax 2 En...

Page 592: ...e Sending Activity Report 7 85 Data Receive Forward List 7 85 Web Settings List 1 7 85 Metadata Set List 2 7 85 Item Factory default setting Page Security Settings 7 86 SSL Settings 7 86 X Server Port HTTPS Enabled IPP SSL Disabled Redirect HTTP to HTTPS in Device Web Page Access Disabled X Client Port HTTPS Enabled FTPS Enabled SMTP SSL Enabled POP3 SSL Enabled LDAP SSL Enabled Level of Encryptio...

Page 593: ...bling of Clock Adjustment Disabled 7 87 Device Control 7 87 X Disabling of Document Feeder Disabled 7 87 X Disabling of Duplex Disabled 7 87 X Disabling of Optional Paper Feed Unit 1 Disabled 7 87 X Disabling of Tray Setting Disabled 7 87 X Disabling of Offset 2 Disabled 7 87 X Disabling of Stapler 2 Disabled 7 87 Copy Function Settings 7 88 X Disabling Deletion of Job Programs Disabled 7 88 X Dis...

Page 594: ...sabled 7 89 Disable Registration of Memory Box 4 All disabled 7 89 Disable Destination Registration Using Global Address Search 5 All disabled 7 89 Disable Registration Using Network Scanner Tools 3 Disabled 7 89 X Settings to Disable Transmission 7 89 Disable Resend on Image Send Mode Disabled 7 89 Disable Selection from Address Book All disabled 7 89 Disable Direct Entry All disabled 7 89 Disabl...

Page 595: ...e 7 90 Application Communication Module 7 90 External Account Module 7 90 XPS Expansion Kit 7 90 Item Factory default setting Page Data Backup 7 91 Storage Backup 7 91 Device Cloning 7 91 Item Factory default setting Page Storing Calling of System Settings 7 92 Restore Factory Defaults 7 92 Store Current Configuration 7 92 Restore Configuration 7 92 Item Factory default setting Page Sharp OSA Sett...

Page 596: ...so requires the entry of an e mail address Authenticate a User by User Number Only This can be used as a simple authentication method when network authentication is not used Device Account Mode Setting A specific user can be stored as an auto login user When this setting is enabled login can be performed automatically This function eliminates the bother of logging in but still allows the settings ...

Page 597: ...fault Network Authentication Server Setting Use this to set the default network authentication server When a user logs in from the Web page or sends a print job to the machine using user information that is not stored on the machine the authentication server is not known This setting is used to specify one of the LDAP servers stored on the machine as the authentication server Display Usage Status ...

Page 598: ... the machine User This is used when network authentication is used and a login name not stored in the machine is directly entered This cannot be selected in the login user screen Other User This is used when a print job is executed using invalid user information This cannot be selected in the login user screen For settings related to each of the users see the following table 1 Items that can be ch...

Page 599: ... name password is enabled 1 to 32 characters The password can be omitted E mail Address Enter the e mail address used in the sender list and for LDAP authentication maximum of 64 characters My Folder A folder My Folder can be specified as the folder used by the user for document filing A previously created folder can be selected or you can create and select a new folder Authentication Settings 1 S...

Page 600: ...on on the settings see Settings To return a group to the factory default state set Select the Group Name to be the Registration Model to Unlimited in the editing screen Settings Page Limit Group List System Settings Back Group 2 Group 1 Group 3 Group 4 Group 5 Group 6 Group 7 Group 8 Group 9 Group 10 Group 11 Group 12 Add New Item Description Group Name Store the name of the group max 32 character...

Page 601: ... screen to open a registration screen Up to 20 groups can be stored For information on the settings see List of settings and factory default settings of template groups page 7 51 Editing an authority group A group can be selected from the list in the above screen to open an edit delete screen for the group For information on the settings see List of settings and factory default settings of templat...

Page 602: ...owed Allowed Only Black White Allowed FTP Pull Print Allowed Allowed Prohibited USB Memory Direct Print Allowed Allowed Prohibited Network Folder Pull Print Allowed Allowed Prohibited Image Send Approval Settings for Each Mode E mail FTP Desktop Network Folder USB Memory PC Scan Internet Fax Send PC I Fax Send Fax Send PC Fax Send All allowed All allowed All allowed Color Scan Allowed Allowed Proh...

Page 603: ... allowed All allowed All prohibited MFP Settings System Settings Operational Authority System Settings 1 Allowed 2 Only user authority settings are allowed All settings prohibited Web Settings Operational Authority Display of Device Network Status Allowed Allowed Prohibited Power Reset Prohibited Machine Identification Prohibited Network Settings Prohibited Application Settings Excluding Registrat...

Page 604: ...and number Document Filing Scan to HDD Initial Status Settings Select settings for Color Mode Resolution Exposure Original Image Type and Compression Ratio System Settings Original Size Detector Setting Select whether inch sizes or AB sizes are detected or disable detection on the document glass MFP Display Language Setting Select the display language Key Operation Setting Set the key input time a...

Page 605: ...r the title name Display the User Name Show the currently logged in user name on the home screen Display the Date and Time Show the date and time on the home screen Background Image Select the image that appears in the background of the home screen Design Template A template for the design of the home screen can be selected from the list A sample of the selected template can be viewed Layout of Ke...

Page 606: ...ear User Count Back Administrator Other User User Name 1 Name 2 Name 3 Name 4 Name 5 Name 6 Name 7 Select All Users Show Delete ABCD EFGH IJKL MNOP QRSTU VWXYZ etc ABC Search Number Index Switch Sorting Order All 1 2 Item Settings Next This shows the next user in the order of the registration numbers Previous This shows the previous user in the order of the registration numbers Show Counts The cou...

Page 607: ...ion Next This shows the next user in the order of the registration numbers Previous This shows the previous user in the order of the registration numbers Show Counts The counts and the number of pages remaining of the selected user are shown by function Clear Count Reset the count of the selected item to 0 Clear All Counts Reset all items of the selected user to 0 Item Description Show Counts The ...

Page 608: ...ather than disabling the function altogether The time setting is changed using Auto Power Shut Off Timer below Auto Power Shut Off Timer The time until Auto Power Shut Off activates can be set to any number of minutes from 1 to 240 Select the time that best suits your workplace needs Preheat Mode Setting The time until Preheat Mode activates can be set to any number of minutes from 1 to 240 Prehea...

Page 609: ...ing other jobs ahead of a job that has been stopped because the paper required for the job is not in any of the trays This does not include cases where the paper ran out during the job Key Operation Setting This setting determines how long a key in the touch panel must be touched until the key input is registered The time can be set from 0 to 2 seconds in increments of 0 5 seconds By lengthening t...

Page 610: ...s all customized keys to their factory default state This setting can only be configured in the Web pages It cannot be configured in the touch panel of the machine Item Description Display Title Show a title on the home screen Title Enter a maximum of 70 characters for the title name Display the User Name Show the currently logged in user name on the home screen Display the Date and Time Show the ...

Page 611: ...e entry screen for the various passwords entered on the machine such as login passwords can be displayed on the machine your computer or both This setting can be used to prevent the password from being seen Operational Authority This is used to allow remote operation of the machine using a specified computer Hostname or IP Address of PC Enter the host name or IP address of the computer that will c...

Page 612: ...r Recycle Paper The Auto Paper Selection function will not select any paper types other than the paper types specified with this setting The paper type set for each paper tray using Paper Tray Settings page 7 13 in the system settings general Detect Standard in Auto Color Mode When the color mode is set to auto in copy mode the discrimination point for detecting whether originals are color or blac...

Page 613: ...achine automatically performs Image Quality Adjustment at regular intervals in order to prevent changes of color after repeated color printing This setting is used to select the interval of Image Quality Adjustment The interval becomes shorter and Image Quality Adjustment is performed more frequently in the following order Setting 1 Long Setting 2 Setting 3 Setting 4 Setting 5 Short Guidelines for...

Page 614: ...he bypass tray Disabling of Offset When a finisher is installed This setting is used to disable the offset function Disabling of Stapler When a finisher is installed This setting is used to prohibit stapling such as when the stapler unit of the finisher malfunctions Fusing Control Settings These are used to control the toner fusing temperature according to the weight of the paper These settings ap...

Page 615: ...llowing settings can be changed Item Description Color Mode Configure default color mode settings Paper Tray Specify the paper tray that is selected by default Exposure Type Configure exposure mode settings Copy Ratio Specify the copy ratio that is selected by default 2 Sided Copy Configure the 2 sided mode settings that are selected by default If this setting is used to change the default setting...

Page 616: ... 0 mm to 1 20 mm in increments of 1 8 1 mm for edge erase Card Shot Settings This is used to set the default original size for the card shot function Both the X horizontal and Y vertical dimensions of the original can be set from 1 25 mm to 8 1 2 210 mm in increments of 1 8 1 mm Fit to Page Enable this setting to have the Fit to Page key always appear in the card shot screen Disabling Deletion of ...

Page 617: ...from Document Glass The resolution for copying in black and white using the document glass can be changed from 600 x 600 dpi to 600 x 300 dpi high speed mode When high speed mode is selected the first copy time is quicker however the copy image is not as clear When high quality mode is not selected the following conditions must be satisfied in order to scan at 600 x 300 dpi and attain the fastest ...

Page 618: ...o contain the incorrect colors throughout the document The machine prints a test patch the test patch is scanned and the color is automatically corrected Make sure to load 8 1 2 x 11 or A4 white plain paper in the machine After the Execute key is touched and a test patch is printed a message appears prompting you to begin automatic calibration Place the test patch on the document glass as shown be...

Page 619: ...achine on a TCP IP network this setting must be enabled Enable NetWare To use the machine on a NetWare network this setting must be enabled Enable EtherTalk To use the machine on an EtherTalk network this setting must be enabled Enable NetBEUI To use the machine on a NetBEUI network this setting must be enabled Reset the NIC This returns all Network Settings to the factory default settings Ping Co...

Page 620: ...sity of cyan C magenta M Yellow Y and Black K The density of each color can be adjusted to 17 levels Bypass Tray Settings Enable Detected Paper Size in Bypass Tray This is used to prohibit printing when the paper size specified for a print job is different from the paper size inserted in the bypass tray Enable Selected Paper Type in Bypass Tray This is used to prohibit printing when the paper type...

Page 621: ...hine is connected using the USB port select the emulated printer language The settings are shown below Auto PostScript PCL Enable Network Port This is used to enable printing from the network port Network Port Emulation Switching This setting is used to select the emulated printer language when the machine is connected by a network port The settings are shown below Auto PostScript PCL Port Switchi...

Page 622: ... calibration Place the test patch on the document glass as shown below the four squares should be on the left Lay copy paper about five sheets that is the same size as the test patch on top of the placed test patch gently close the automatic document feeder and touch the Execute key Before executing Auto Color Calibration check to see if the registration adjustment is correct If the registration a...

Page 623: ...SMTP Fax Group Initial Resolution Setting The following settings are available for the default resolutions of scan Internet fax and fax mode Scan 100X100 dpi 200X200 dpi 300X300 dpi 400X400 dpi 600X600 dpi Internet fax 200X100 dpi 200X200 dpi 200X400 dpi 400X400 dpi 600X600 dpi Fax Standard Fine Super Fine Ultra Fine Apply the Resolution Set when Stored When an image stored by document filing is u...

Page 624: ...When the Internet fax expansion kit or facsimile expansion kit is installed This function holds received faxes and Internet faxes in memory without printing them The faxes can be printed by entering a password factory default setting 0000 with the numeric keys Password When Hold Setting for Received Data Print is enabled enter the password 4 digit number Erase Width Adjustment This is used to set ...

Page 625: ...s Disable Registration Using Network Scanner Tool When network connection is enabled This disables address control from the Network Scanner Tool These settings are used to disable the following transmission operations Disable Resend on Image Send Mode This setting disables the Resend key in the base screen of image send mode Disable Selection From Address Book This disables the selection of destin...

Page 626: ...he sender fax number To insert a pause between digits of the number touch the key To insert a space between digits of the number touch the Space key I Fax Own Address Enter a default sender address maximum of 56 characters Registration of Own Name Select Store sender names used in Own Name Select in the special modes Up to 18 sender names can be stored Add New Store a sender name A maximum of 20 c...

Page 627: ...the e mail address is entered manually by touching the Address Entry key File Format PDF TIFF JPEG B W TIFF Encrypt PDF XPS Black White Compression Mode None MH G3 MMR G4 Color Grayscale Compression Ratio Low Medium High Specified Pages per File When multiple pages are scanned this is used to generate a separate file for each scanned page or specified number of pages When this setting is enabled t...

Page 628: ...s list tab Disable Scan Function This is used to disable PC scan and USB memory scan When these modes are disabled they are grayed out when the mode is changed in the base screen Pre Setting Mail Signature A signature can be automatically appended to the end of the body text of e mail This is convenient when it is a corporate policy to append a specific signature at the end of e mail The mail sign...

Page 629: ...ion Report When a transaction report is printed this is used to print part of the first page of the transmitted original on the transaction report Select one of the settings below Print Out All Report Print Out Error Report Only No Printed Report This setting will not be effective if Transaction Report Print Select Setting below is set to No Printed Report Transaction Report Print Select Setting T...

Page 630: ...tion of time that the machine will wait for a reception report from the destination machine can be set by any number from 1 minute to 240 hours in increments of 1 minute Number of Resend Times at Reception Error The number of resend attempts when an error message is received from an I Fax recipient can be set to any number from 0 to 15 Maximum Size of E mail Attachments To prevent the transmission...

Page 631: ...0 to 15 can be selected Interval to Wait Between Recall Attempts min in Case of Error The interval between recall attempts can be set Any number of minutes from 1 to 15 can be selected I Fax Receive Settings are described below Auto Receive Reduce Setting When a fax is received that includes printed information such as the sender s name and address the received image is slightly larger than the st...

Page 632: ... cannot be selected for the reception date and time print setting when Auto Receive Reduce Setting page 7 80 is not enabled The machine also checks the mail server POP3 server for received Internet faxes when the main power is switched on Except when 0 hours 0 minutes is specified Allow Reject Mail or Domain Name Setting Item Description Reject Reception Reception from the stored address domain is...

Page 633: ...le Folder Delete Now Touch this key to start deletion of all files immediately Delete Quick Files at Power Up This is used to automatically delete all files in the Quick File Folder with the exception of protected files when the POWER key is turned on Default Color Mode Settings This sets the default settings for black white and color when Scan to HDD is used The settings are shown below Color Aut...

Page 634: ...istencies in the printed information such as that of the original date in the file and the date the file is retrieved and printed Batch Print Settings When printing files by batch printing this setting is used to prohibit the selection of the All Users key and the User Unknown key in the user selection screen Erase Width Adjustment This is used to set the default erase width for erase function Spe...

Page 635: ...e functions that have been added to the machine Item Description Print For each mode select whether or not printing of stored files is allowed Scan Send For each mode select whether or not scan send of stored files is allowed Internet Fax Send For each mode select whether or not I Fax transmission of stored files is allowed Fax Send For each mode select whether or not fax transmission of stored fi...

Page 636: ...ing Image Sending Activity Reports can each be separately printed Image Sending Activity Report Scan Image Sending Activity Report Internet Fax Image Sending Activity Report Fax Data Receive Forward List The following lists showing reception settings and forwarding settings can be printed Anti Junk Fax Number List Anti Junk Mail Domain Name List Inbound Routing List Document Admin List Web Setting...

Page 637: ...Psec is used data can be sent and received safely without the need to configure settings for IP packet encryption in a Web browser or other higher level application This setting is only used to enable or disable IPsec detailed IPsec settings are configured in the Web pages Some Web page settings may not allow connection to the machine or the settings may not allow printing scanning or Web page dis...

Page 638: ...es where the paper ran out during the job Disable Auto Key Repeat This setting is used to disable the auto key repeat function Disabling of Clock Adjustment This setting is used to prohibit changing of the date and time Device Control Disabling of Document Feeder Use this setting to prohibit the use of the automatic document feeder such as when the feeder malfunctions When the setting is enabled s...

Page 639: ... Page Printing This setting is used to disable printing of test pages When this setting is enabled Printer Test Page in the system settings cannot be used to print test pages Exclude Bypass Tray from Auto Paper Select When Auto is selected for paper type selection the bypass tray can be excluded from the trays that can be selected This is recommended when special paper is often placed in the bypas...

Page 640: ... are used to disable the following transmission operations Disable Resend on Image Send Mode This setting disables the Resend key in the base screen of image send mode Disable Selection from Address Book This disables the selection of destinations from the address book Configure the setting for each of the following items E mail FTP Desktop Network Folder Internet Fax Including Direct SMTP Fax Sel...

Page 641: ...r that is required to obtain the product key Internet Fax Expansion Kit Enter the product key of the Internet fax expansion kit E mail Alert and Status Enter the product key of e mail alert and status Application Integration Module Enter the product key of the application integration module Application Communication Module Enter the product key of the application communication module External Acco...

Page 642: ...tedly configuring the same settings in multiple machines Export This exports data to USB memory Import This imports data that was exported to USB memory using Export into the machine This function can be enabled when a USB memory device is installed This function cannot be used while the system settings are in use while a job is being executed or when there is a reserved job The following data is ...

Page 643: ...m settings administrator Store Current Configuration This is used to store the currently configured system settings The stored settings will be retained even if the POWER key is turned off To retrieve the stored settings use Restore Configuration below Items not stored Network Settings These are not stored as unexpected settings may cause damage to the network Product Keys Product Keys are not sto...

Page 644: ... the internal or external USB memory driver is used Level of Encryption Select the level of encryption for communication using the external driver Select from none or AES 128 AES 256 Animation Play Speed Setting Set the playing speed of the animation in the Sharp OSA application The following settings can be configured Standard High When settings are changed the changes will take effect after the ...

Page 645: ...essed with administrator rights see System Settings for Fax Administrator List page 7 100 Address Control Fax Data Receive Forward When a finisher is installed SYSTEM SETTINGS FOR FAX Depending on the machine specifications and peripheral devices installed it may not be possible to use some settings Item Factory default setting Page Address Control 7 95 Address Book 7 95 F Code Memory Box 7 97 Ite...

Page 646: ... HHH HHH JJJ JJJ Freq ABCD EFGH IJKL MNOP QRSTU VWXYZ etc 1 2 When Disable Registering Destination from Operation Panel page 7 73 is enabled in the system settings administrator for a function addresses cannot be stored for that function If you cannot edit or delete a one touch individual or group key Individual keys and group keys cannot be edited or deleted in the following situations The key is...

Page 647: ...ter the destination fax number 2 Touch the key 3 Enter the sub address maximum of 20 digits 4 Touch the key 5 Enter the passcode maximum of 20 digits A passcode is not necessary if the destination machine does not use a passcode The destination fax number can be a maximum of 64 digits including all numbers and characters However only the first 32 digits will appear in the display Transmission Mode...

Page 648: ...mory box Touch the Add New key in the above screen to open a registration screen A total of 100 F code memory boxes for all functions polling memory confidential and relay broadcast can be stored For information on the settings see Settings page 7 98 Editing and deleting a memory box A memory box can be selected from the list in the above screen to open an edit delete screen for the box For inform...

Page 649: ...perform a F code relay request transmission ask your machine to relay a fax Memory Box Name Enter a name maximum of 18 characters for the memory box Sub Address Passcode Enter a sub address and passcode A maximum of 20 digits can be entered for each Separate a sub address and passcode by a slash Items displayed when storing a confidential memory box Print PIN Set a Print PIN for confidential recep...

Page 650: ...eived Data When the machine cannot print because it is out of paper or out of toner received faxes can be forwarded to another previously stored fax machine If some pages of a fax that is being forwarded were successfully printed only those pages that were not printed will be forwarded A forwarded fax becomes a fax transmission job If transmission does not take place because the transmission was c...

Page 651: ... Page Image Send Settings 7 102 Fax Settings 7 102 X Fax Default Settings 7 102 Detection of Dial Tone Enabled 7 102 Dial Mode Setting Tone 7 102 Auto Wake Up Print Enabled 7 102 Pause Time Setting 2 sec 7 102 Fax Dest Confirmation Mode Disabled 7 102 Speaker Settings 7 102 Speaker Volume 5 Ringer Volume Volume 5 Line Monitor Volume 5 Fax Receive Complete Signal Volume 5 Tone Pattern 3 Transmissio...

Page 652: ...tion Setting Outside the Original Image 7 104 Recall in Case of Line Busy Recall Number of Times 2 Interval 3 min 7 104 Recall in Case of Communication Error Recall Number of Times 1 Interval 3 min 7 104 Initial Transmission Speed Setting 33 6kbps 7 104 X Fax Receive Settings 7 105 Number of Calls in Auto Reception 2 7 105 Duplex Reception Setting Disabled 7 105 Auto Receive Reduce Setting Enabled...

Page 653: ...mbers If a hyphen is entered when dialing or storing a fax number a pause of 2 seconds is inserted The pause can be changed to any number of seconds from 1 to 15 Fax Dest Confirmation Mode This setting specifies whether or not a destination verification message is displayed when sending a fax in order to prevent accidental transmission to the wrong destination Speaker Settings Use these settings t...

Page 654: ...ular intervals The Image Sending Activity Report can be set to automatically print each time the number of transactions reaches 201 and it can also be set to automatically print at a specified time once a day only The settings can be simultaneously enabled ECM Line conditions can sometimes distort a transmitted fax image When ECM Error Correction Mode is turned on pages that are distorted are auto...

Page 655: ...attempts and the interval between recall attempts when a transmission is not successful due to the line being busy or other reason Number of Times to Recall When Line is Busy This setting specifies whether or not recalling is performed when the line is busy When recalling is performed you can set the number of recall attempts Any number from 1 to 14 can be selected Interval to Wait Between Recall ...

Page 656: ...ted at full size If necessary the image is divided onto multiple sheets of paper Auto Size Select Each received image is printed at full size when possible When not possible the image is automatically reduced before printing Set the Telephone Number for Data Forwarding When a problem prevents the machine from printing a received fax the received fax can be forwarded to another fax machine This set...

Page 657: ...ur machine or only machines that have been stored in your machine Add New When the Polling Security Setting is enabled use this setting to store or delete the fax numbers of the machines that are allowed to poll your machine The stored fax numbers are called passcode numbers Up to 10 passcode numbers can be stored maximum of 20 digits each Passcode Number Key List This shows a list of the stored p...

Page 658: ...ut Jobs The Number of User Name Displayed Setting A Warning when Login Fails Disabling of Printing by Invalid User Keys Touch Sound Auto Clear Setting Message Time Setting MFP Display Language Setting AB Inch Type Setting Default Original Size Settings Original Feeding Mode Auto Paper Selection Setting Detect Standard in Auto Color Mode Registration Adjustment Fusing Cleaning Mode Optimization of ...

Page 659: ...nt Card Shot Settings Default Mode Settings Sort Method Setting Administrator Authority Setting Delete All Quick Files Default Color Mode Settings Default Exposure Settings Initial Resolution Settings Color Data Compression Ratio Setting Scan Complete Sound Setting Disable Stamp for Reprinting Fax Output Settings Initial Reception Speed Setting Initial Transmission Speed Setting Detection of Dial ...

Page 660: ...tings REMOVING MISFEEDS REMOVING MISFEEDS 8 2 HOW TO REMOVE MISFEEDS 8 3 REMOVING STAPLE JAMS FINISHER 8 6 COPYING PROBLEMS RELATED TO COPYING OPERATION 8 8 PROBLEMS RELATED TO COPY RESULTS 8 9 PRINTING PROBLEMS RELATED TO PRINTING OPERATION 8 11 PROBLEMS RELATED TO PRINT RESULTS 8 14 FACSIMILE PROBLEMS RELATED TO TRANSMISSION 8 18 PROBLEMS RELATED TO RECEPTION 8 20 PROBLEMS RELATED TO TELEPHONE 8...

Page 661: ...The fusing unit is hot Take care not to burn yourself when removing a misfeed When removing misfed paper do not touch or damage the transfer belt Carefully pull the paper out without tearing it A misfeed may have occurred inside the machine Check carefully and remove the misfeed If the paper tears be sure to remove all pieces from the machine While the message appears printing and scanning cannot ...

Page 662: ...t feeder tray and remove the misfed paper Open the automatic document feeder and remove the original Removing the paper feed roller Lift up the knob that holds the roller shaft Pull down the release lever Remove the shaft rotating the roller cover upward and remove the shaft When removing a misfeed or closing a cover tray or the finisher take care that your fingers do not become pinched 1 2 10 8 9...

Page 663: ...emove the paper 6 Paper misfeed in the bypass tray Remove the misfed paper 7 Paper misfeed in tray 1 side Open the right side cover and remove the misfed paper 8 Paper misfeed in tray 2 to tray 4 side The misfeed may have occurred inside the machine Check carefully and remove it Caution The fusing unit area is hot Take care not to burn yourself Do not touch any metal parts When the fusing unit is ...

Page 664: ...rn roller rotating knob in the direction of the arrow to remove the misfed paper Make sure that there is no misfed paper in the machine When pulling out a tray be sure to open the right cover and check for a paper misfeed If a tray is pulled out when there is a misfeed the paper will tear and a torn piece may remain in the machine making it more difficult to remove the misfed paper To open the rig...

Page 665: ...g the lever over to the left slide the finisher to the left until it stops Gently slide the finisher until it stops 3 Lower the staple case release lever and remove the staple case Pull the staple case out to the right 4 Raise the lever at the front end of the staple case and remove the jammed staple Remove the leading staple if it is bent If bent staples remain a staple jam will occur again ...

Page 666: ...the front end of the staple case 6 Replace the staple case Push the staple case in until it clicks into place 7 Slide the finisher back to the right Gently slide the finisher back to the right until it locks into its original position 8 Close the cover ...

Page 667: ...or is lit or blinking do not switch off the main power switch or unplug the power plug This may damage the hard drive or cause the data being stored or received to be lost Problem Point to check Solution Copying does not take place Have functions been disabled by the administrator When user authentication is enabled the functions that you can use may be restricted in your user settings Check with ...

Page 668: ...The paper size of a tray cannot be set Have functions been disabled by the administrator Some functions may have been disabled in the system settings administrator Check with your administrator Problem Point to check Solution The image is too light or too dark Is the image too light or too dark Select an appropriate exposure mode for the original being copied and adjust the exposure level manually...

Page 669: ...en copying an AB size original specify the original size manually Has the correct original size been set Touch the Original key and select the correct size Copies come out blank Is the original placed face up or face down correctly When using the document glass the original must be placed face down When using the automatic document feeder the original must be placed face up Problem Point to check ...

Page 670: ...e to solve a problem using the solutions in this manual switch off the POWER key and the main power switch Wait at least 10 seconds and then switch on the main power switch and the POWER key in that order Caution When the LINE indicator is lit or the DATA indicator is lit or blinking do not switch off the main power switch or unplug the power plug This may damage the hard drive or cause the data b...

Page 671: ...ange the SNMP Status Enabled checkbox to Installation Guide Is Connect via set to Ethernet for AppleTalk Mac OS 9 0 9 2 2 Open AppleTalk from the Control Panels and make sure that Ethernet is selected in the Connect via menu Printing is not possible if Ethernet is not selected Is your computer in an unstable state Printing is sometimes not possible when you run multiple applications at once or the...

Page 672: ...ab of the printer driver Macintosh In the Color menu of the print window In Windows Black and White Print can also be selected on the Main tab of the printer driver If you wish to print in color make sure that the Black and White Print checkbox on the Main tab is not selected Have functions been disabled by the administrator When user authentication is enabled the functions that you can use may be...

Page 673: ... using the PCL5c printer driver Windows The resolution setting is selected in the Advanced tab of the printer driver properties window Macintosh Select the resolution in the Advanced menu of the print window In Mac OS v10 5 select the resolution on the Color menu in the print window Have you selected color settings appropriate for the print job Select color settings appropriate for the print job W...

Page 674: ...s selected as follows Windows On the Paper tab of the printer driver If Fit to Paper Size is selected check the loaded paper and the paper size setting Macintosh In the Page Setup menu Is the print orientation setting portrait or landscape correct Set the print orientation to match the image The print orientation is selected as follows Windows On the Main tab of the printer driver Macintosh In the...

Page 675: ...in To cancel printing Windows Double click the printer icon that appears at the lower right of the task bar and click Cancel All Documents or Purge Print Documents in the Printer menu Macintosh Double click the name of the machine in the printer list select the job that you wish to delete and delete it In Mac OS 9 0 to 9 2 2 double click the printer icon on the desktop select the print job that yo...

Page 676: ... TO AUDIBLE SIGNALS The volume is too low 8 21 No sound is heard 8 21 PROBLEMS RELATED TO ONE TOUCH INDIVIDUAL KEYS GROUP KEYS A one touch individual key or group key cannot be stored 8 22 A one touch individual key or group key cannot be edited or deleted 8 22 If you cannot find the item that you are looking for in the above table of contents see GENERAL PROBLEMS page 8 31 If you are unable to so...

Page 677: ...rror occur Depending on the destination region and line conditions transmission may fail if the transmission speed is too fast Lower the transmission speed in the system settings and try again System Settings Administrator Image Send Settings Fax Settings Fax Send Settings Initial Transmission Speed Setting If an error occurs that prevents transmission the transmission is temporarily canceled and ...

Page 678: ... However in some connection environments transmission is not possible when this setting is enabled In this case disable Detection of Dial Tone and try faxing again System Settings Administrator Image Send Settings Fax Settings Fax Default Settings Detection of Dial Tone Have functions been disabled by the administrator When user authentication is enabled the functions that you can use may be restr...

Page 679: ...creen appears Restore printing capability as instructed by the message Does a password entry screen appear Hold Setting for Received Data Print is enabled Enter the correct password with the numeric keys If you do not know the password check with your administrator Is forwarding Inbound Routing function selected in the Web page for a received fax When the Inbound Routing function is enabled in the...

Page 680: ...Problem Point to check Solution The volume is too low Speaker Ringer Volume Line Monitor Fax Receive Complete Signal Fax Send Complete Signal Fax Communication Error Signal Has the volume been set to a low level in the system settings administrator Ask your administrator to set the volumes in Speaker Settings to a higher level System Settings Administrator Image Send Settings Fax Settings Fax Defa...

Page 681: ...ed or cancel the transmission and then edit or delete the key Is the key included in a program key Remove the key from the program and then edit or delete the key If the key is included in program it must be removed from program System Settings Address Control Program If multiple program keys have been stored print the Program List in Sending Address List in the system settings The list will show ...

Page 682: ...red 8 28 A one touch individual key or group key cannot be edited or deleted 8 28 If you cannot find the item that you are looking for in the above table of contents see GENERAL PROBLEMS page 8 31 If you are unable to solve a problem using the solutions in this manual switch off the POWER key and the main power switch Wait at least 10 seconds and then switch on the main power switch and the POWER ...

Page 683: ... possible in some computer environments For information about IPsec settings consult your administrator System Settings Administrator Security Settings IPsec Settings Did you place a long size original on the document glass when it is scanned A long size original cannot be scanned from the document glass Place originals in the document feeder tray of the automatic document feeder An address cannot...

Page 684: ...t fax mode If the original does not contain a halftone image such as a photo or illustration scanning at the default resolution will create a practical and useful image A higher resolution setting or the Half Tone setting in Internet fax mode should only be selected if the original contains a photo and you wish to give priority to the quality of the photo image Exercise caution in this case as a l...

Page 685: ... colors in the original with either black or white This is suitable for text only originals however for originals that contain illustrations it is best to use the BLACK WHITE START key with the color mode set to Grayscale or set the color mode of the COLOR START key to Full Color or Auto Grayscale and then scan Is a destination included that has TIFF S selected for the format When a broadcast tran...

Page 686: ...adation selected from the Color Mode of the Custom Settings window check the B W Threshold setting A large threshold value makes the image darker and a small threshold value makes the image brighter To adjust the B W Threshold automatically click the Auto Threshold button on the Image tab of the Custom Settings window Are the brightness and contrast settings suitable When the brightness and contra...

Page 687: ...System Settings List Print User Sending Address List Group List Is the key being used in a reserved transmission or a transmission in progress Wait until the transmission is finished or cancel the transmission and then edit or delete the key Is the key included in a program key Remove the key from the program and then edit or delete the key If the key is included in program it must be removed from...

Page 688: ...r is lit or the DATA indicator is lit or blinking do not switch off the main power switch or unplug the power plug This may damage the hard drive or cause the data being stored or received to be lost Problem Point to check Solution Document filing does not take place Did you select document filing settings in the printer driver In print mode enable document filing on the Job Handling tab of the pr...

Page 689: ... file set to Protect A file cannot be deleted when its property is set to Protect Change the property to Sharing and then delete the file The property of a file cannot be set to Confidential Is the file in the Quick File folder Confidential cannot be specified for a file in the Quick File folder Move the file to a different folder and then specify Confidential Note that Protect can be specified fo...

Page 690: ...nsert is not printed on the specified paper 8 37 PROBLEMS RELATED TO PERIPHERAL DEVICES The connected USB device cannot be used 8 37 The connected USB memory cannot be used 8 37 The finisher does not operate 8 37 Stapling does not take place 8 37 The stapling position is not correct 8 38 Output does not collect neatly in the output tray of the finisher 8 38 Stapled output does not collect neatly 8...

Page 691: ...ng that the machine is ready Is the POWER SAVE key blinking Auto Power Shut Off mode has activated To return the machine to normal operation press the POWER SAVE key 1 BEFORE USING THE MACHINE POWER SAVE KEY page 1 15 Is a cover open or a device separated from the machine A warning message will appear when a cover is open or a device is separated from the machine Read the message and take appropri...

Page 692: ...Safety Guide In the Paper Tray Settings of the system settings are restrictions placed on the trays that can be used in each mode copy print fax Internet fax and document filing Check the Paper Tray Settings and see if checkmarks appear in the checkboxes of each mode Feeding Approved Job Functions without a checkmark cannot be used for printing using that tray System Settings Paper Tray Settings T...

Page 693: ...r is removed REMOVING MISFEEDS page 8 2 Is too much paper loaded in the tray Make sure that the stack of paper in the tray is not higher than the indicator line Are multiple sheets feeding at once Fan the paper well before loading it Are you using paper that is not within the specifications Use SHARP recommended paper Using paper that is not supported may result in misfeeds creases or smudges Plea...

Page 694: ... without a checkmark cannot be used for printing using that tray System Settings Paper Tray Settings Tray Settings Change Each mode The image on paper is skewed Is too much paper loaded in the bypass tray Do not load more than the maximum number of sheets The maximum number of sheets varies depending on the paper type setting For more information see SPECIFICATIONS in the Maintenance Safety Guide ...

Page 695: ...hat the following has not occurred Heavy paper is being used but a paper type other than heavy paper is selected in the tray settings The image may disappear if rubbed Paper other than heavy paper is being used but heavy paper is selected in the tray settings This may cause creases and misfeeds System Settings Paper Tray Settings Tray Settings Is the paper loaded so that printing takes place on th...

Page 696: ...patible with the machine Is the connected USB device recognized correctly Use USB Device Check in the system settings to check whether or not the device can be recognized System Settings USB Device Check If it is not recognized connect it once again The connected USB memory cannot be used Is the format of the USB memory FAT32 If the format of the USB memory is other than FAT32 use your computer to...

Page 697: ...the machine and select a tray that has paper that can be used for stapling Click the Tray Status button in Paper Selection on the Paper tab of the printer properties window and check the paper type setting of each tray Stapling is not possible on labels transparency film or envelopes In addition if Disable Staple is selected in the user type stapling will not be possible Have functions been disabl...

Page 698: ...formed logout yourself Did Auto Clear activate When user authentication is used the currently logged in user will be automatically logged out if Auto Clear activates Except when in PC scan mode Log in again If you are the administrator you can change the time setting of Auto Clear or disable Auto Clear in Auto Clear Setting System Settings Administrator Operation Settings Other Settings Auto Clear...

Page 699: ...RONICS CORPORATION 1 Sharp Plaza Mahwah New Jersey 07495 1163 www sharpusa com SHARP ELECTRONICS OF CANADA LTD 335 Britannia Road East Mississauga Ontario L4Z 1W9 DXC311 US Z1 Operation Guide DX C311 DX C401 MODEL ...

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