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C H A P T E R

Dragon NaturallySpeaking User’s Guide

Using Natural Language
Commands

n addition to the global, “available everywhere” commands, Dragon
NaturallySpeaking

includes many additional commands for editing,

formatting, and controlling applications. These extra commands are
called

Natural Language Commands

on the assumption that you can give

the computer commands “naturally,” without having to remember the
exact wording of the commands you want

Available Natural Language
Commands

Natural Language Commands are available in these applications:

■

Microsoft

Word 97, 2000, and 2002

■

Corel

WordPerfect

9 and 10

■

Microsoft

Internet Explorer

versions 5 and 5.5

■

America Online

6. Only one version of version 6 is supported.

Please check our Web site for the correct version information. See
page 271 for information about the Web site.

■

Microsoft

Excel

97, 2000, and 2002

■

DragonPad and DragonBar

Available in Dragon NaturallySpeaking

Professional and higher

editions:

■

Microsoft

PowerPoint

97, 2000, and 2002

■

Microsoft

Outlook

2000, and 2002

Summary of Contents for DRAGON NATURALLYSPEAKING Legal 6.1

Page 1: ...U S E R S G U I D E By Dan Newman Learn more about speech recognition at For details on ScanSoft Application Solutions Partners near you please visit www ScanSoft com NaturallySpeaking locator...

Page 2: ...turallySpeaking software please contact one of our Partners for training cus tomization and more ScanSoft Application Solution Partners are the best in the industry distinguished by their expertise ex...

Page 3: ...the Video Guide Dan guides you visually through key Dragon NaturallySpeaking version 6 topics and skills demon strating expert techniques and insider secrets He shows you how to fix mis takes quickly...

Page 4: ...anufacturers and sellers to distinguish their products are claimed as trademarks Where those designations appear in this book and where ScanSoft is aware of the trademark the designation is printed wi...

Page 5: ...dio Setup 18 New user training 21 Training problems and solutions 24 C H A P T E R 3 Starting to Dictate 27 Turning the microphone on and off 30 Sleeping and waking up 30 Online Help 31 The DragonBar...

Page 6: ...97 The Sample Commands window 98 The Command Browser 98 Sample Commands 100 C H A P T E R 9 Hands Free Computing 103 Starting programs 104 Opening documents and folders 105 Switching between open wind...

Page 7: ...to improve accuracy 180 C H A P T E R 1 4 Healthy Computing 185 Ergonomics and posture 185 Maintaining good vocal health 186 C H A P T E R 1 5 Using a Handheld Recorder 189 Installing recorder softwar...

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Page 9: ...faster than they can type Using Dragon NaturallySpeaking Professional or higher editions you can create custom voice commands to enable you to move from field to field on your form by voice Work on th...

Page 10: ...NaturallySpeaking Medical Solutions Dragon NaturallySpeaking Legal Solutions Dragon NaturallySpeaking Public Safety Solutions Most of the information presented in this guide is applicable to all these...

Page 11: ...lling and punctuation for consistency 4 This guide also includes tips and notes to help you use the software more effectively Tips and notes appear like this If you pause correctly but Dragon Naturall...

Page 12: ...data in one sweep which is much more powerful than gradual adaptation from each correction Start the optimizer before you leave for a meeting and come back to improved recognition See page 163 Add co...

Page 13: ...to let you be more productive Text and Graphics commands Create a letter closing and include your signature as a bitmap You can add this to any document with one simple voice command This is just one...

Page 14: ...mouse control commands You can now control the mouse by voice in a variety of ways for example by simply saying Move Mouse Upper Left See page 121 Natural Language Commands In addition to the command...

Page 15: ...m you Dragon NaturallySpeaking learns about your voice and pronunciation as you use it When you use words the program doesn t know it will misrecognize them To get the best results you ll need to corr...

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Page 17: ...agon NaturallySpeaking properly are Intel Pentium II 400 MHz processor or equivalent AMDTM processor 128 MB RAM 300 MB free hard disk space Microsoft Windows XP Millennium 2000 98 or Windows NT 4 0 wi...

Page 18: ...ns included with your microphone to figure out which is which The microphone plug sometimes has a small picture of a microphone imprinted in the plastic base of the plug If the two plugs are different...

Page 19: ...ivirus software that is running Sometimes installation can trigger a false virus report To install or uninstall Dragon NaturallySpeaking on Windows NT and Windows 2000 you must have Administrator righ...

Page 20: ...dition of Dragon NaturallySpeaking version 5 to version 6 your user files and vocabularies will migrate automatically to version 6 After the upgrade version 5 will no longer be functional NOTE For non...

Page 21: ...tallation of Dragon NaturallySpeaking US users choose Typical Installation Non US users choose Custom Installation Most users in the US should choose Typical Installation as shown and click Next This...

Page 22: ...and pronunciations specific to that region The vocabulary installed with the Indian user file for example is designed for people speaking English in India and includes spellings and punctuation for t...

Page 23: ...is complete After rebooting click on the Dragon NaturallySpeaking icon on your desktop to start Dragon NaturallySpeaking Create a new user After installation is complete and you launch the software f...

Page 24: ...ary on which to base the user When you create a new user or new vocabulary for an existing user you select the vocabulary on which to base the vocabulary you create Vocabulary You can select from amon...

Page 25: ...at least 150 MB of RAM Empty Dictation a vocabulary with a language model but without any words This vocabulary is designed for experienced users or value added resellers who want to create highly spe...

Page 26: ...ick Next to continue The following sections provide detailed information on positioning the microphone Once you have correctly positioned the microphone click Next to continue Position the microphone...

Page 27: ...one is roughly between one half and one inch about the width of the thick part of your thumb Place your thumb between the microphone and your mouth One side of your thumb should be touching your mouth...

Page 28: ...nt microphone placement is vital for accurate speech recognition Position the microphone exactly the same way each time you use the software If the microphone drifts your voice will sound different to...

Page 29: ...tes the clarity of your sound system If Dragon NaturallySpeaking labels this measurement PASSED you re ready to go on click the Next button to continue If not see Testing your sound system on page 221...

Page 30: ...Dragon NaturallySpeaking User s Guide 22 successive screens The Demo button gives you an example of how to read aloud during training Next the software will ask you to choose a training text to read...

Page 31: ...show you where to begin speaking again Occasionally you ll read a sentence or paragraph but the yellow arrow will point you back again to the start of what you already read This indicates that someth...

Page 32: ...er the Accuracy Center window opens click Perform additional training This second training session will take a bit longer than the first but the improvement in accuracy will be well worth the addition...

Page 33: ...o enrollment screens the first two sentences that Dragon NaturallySpeaking asks you to read This may be because you are not able to speak continuously due to a disability or other reason Solution Have...

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Page 35: ...ur new document as if you were going to begin typing For Dragon NaturallySpeaking to recognize your voice you need to turn on the microphone The microphone on off control is located on the DragonBar t...

Page 36: ...e is what to say for the most common punctuation marks For a complete list of punctuation see page 250 Did it work If no words appear check that the microphone is plugged in correctly and is turned on...

Page 37: ...he command Commands require a pause before and after the command This is a test pause Select Last 3 Words pause Bold That The pauses enable Dragon NaturallySpeaking to separate commands from words to...

Page 38: ...not using Dragon NaturallySpeaking turn off the microphone This prevents the computer from mistaking background noise for words and filling your screen with useless text If you have a laptop computer...

Page 39: ...typed them Printing From the File menu of your word processor use the mouse to choose Print Or say Click File pause and say Print You can also simply say Print Document or Print File if the Natural La...

Page 40: ...bottom of the screen make it a floating window that you can position freely or make it a clinging window where the DragonBar appears just above whatever window into which you re dictating You can als...

Page 41: ...ecorder Start Playback Fast Playback and Stop Playback Select a word sentence or paragraph then click the Start Playback button to hear a recording of what you said A yellow arrow points to the text d...

Page 42: ...peaking functions Also use this menu to make the DragonBar appear if it s hidden click Restore Previous DragonBar Mode Results box The Results box is a small yellow window that appears on screen as yo...

Page 43: ...is actually hearing you When you see the Results box fill with words you know that Dragon NaturallySpeaking is processing what you say And finally after you finish a command or phrase the Results box...

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Page 45: ...hese edits just as you normally would with keyboard and mouse You must be sure however to select a word before typing over it Using the backspace key and retyping or saying Scratch That will not enabl...

Page 46: ...ypad Or say Select plus the words you want to select To correct the last words you dictated simply say Correct That The Correction menu appears New in version 6 If you ve used earlier versions of Drag...

Page 47: ...ch space on the screen select the Show only the choices option See Correction options on page 208 If the word you want does not appear in the list just type the correct word To spell a word by voice s...

Page 48: ...d This is only applicable when you ve selected more than one word at a time Using the keyboard or mouse commands You can choose items in the Correction menu by keyboard or mouse as well as by voice To...

Page 49: ...ted This Select and Say feature is available in Accuracy improves only when you select then correct To get the most accuracy improvement when making corrections to your document you must first select...

Page 50: ...rather revising your dictated text You can also select punctuation marks 4 Say Select period US Canada or Select full stop Other Dialects If there s more than one period or full stop you can say Sele...

Page 51: ...to another part of your document For example say Go to End of Line or click somewhere else in your document Selecting a longer phrase You can select a longer phrase by saying Select text Through text...

Page 52: ...py All to Clipboard command See Copying text to other programs on page 48 When a lot of text is selected the Scratch That and Cut That commands don t work nor can you overwrite the selection by dictat...

Page 53: ...py and paste or apply formatting Going to the top or bottom of a page or document You can move to the top or bottom of the current page by saying Page Up equivalent to pressing the PAGE UP key or Page...

Page 54: ...add punctuation and so on To place the insertion point before a specific word To move the insertion point before the word lets in the sentence below say Insert Before lets or Insert Before lets me ta...

Page 55: ...or example you can say Move Right 3 Words You can move to the next or previous character by saying Move Right a Character or Move Left a Character You can also move forward and backward a number of ch...

Page 56: ...oft Outlook To use the procedure described here both the program you are copying from and the program you are copying to must already be open To copy text to another program 1 Say Copy All to Clipboar...

Page 57: ...your new dictation When using the Resume With command remember not to pause in the middle Say Resume With and then immediately say the words to which you want to return These words must be in the las...

Page 58: ...ete the next or previous word by saying Delete Next Word or Delete Previous Word You can delete the next or previous character by saying Delete Next Character or Delete Previous Character You can also...

Page 59: ...time CTRL LEFT Left Arrow key CTRL RIGHT Right Arrow key Move insertion point by one word at a time CTRL UP Up Arrow key CTRL DOWN Down Arrow key Move insertion point by one paragraph at a time CTRL B...

Page 60: ...ppears right in your document You must say Cap if the word contains a capital letter For example say Spell Cap R u m p e l s t i l s k i n to type Rumpelstilskin If you say Spell by itself without any...

Page 61: ...ith numbers are not added to the vocabulary To dictate unusual text such as automobile license plate numbers or product codes you can also switch to Spell mode by saying Switch To Spell Mode and then...

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Page 63: ...o select as you normally would when editing in your word processor To select text by voice say Select plus the words you want to select See Selecting text by voice on page 41 for more detailed instruc...

Page 64: ...uffy to get Fluffy To dictate the word cap for example in this sentence The company is putting a cap on salary increases you must say the company is putting a then say Spell c a p and then say on sala...

Page 65: ...Life 3 Say Caps Off to turn capitals off Dictating the next word in all capital letters When you re dictating you can enter a word in all capital letters by saying All Caps and then the word For exam...

Page 66: ...in all lowercase 3 Say No Caps Off to turn no capitals off Capitalizing or uncapitalizing text already in your document You can change the capitalization of text already in your document by selecting...

Page 67: ...utes you set Changing font face Changing font size Say Set Size and then a size from 4 to 100 points For example say Set Size 18 Then continue dictating Changing font style Changing a combination of f...

Page 68: ...cted text with the same combinations of font face size and style as the Set Font commands see the tables in the previous section To change the font 1 Select the text you want to change 2 Say Format Th...

Page 69: ...To align text 1 Move the insertion point to the text you want to align 2 Say Center That Left Align That or Right Align That You can also use the following commands on selected text Format That Center...

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Page 71: ...Dragon NaturallySpeaking to type a number instead of a word for numbers 0 to 9 say numeral plus the number numeral 2 This is especially useful when dictating the numbers 2 and 4 which are sometimes mi...

Page 72: ...fifteen 809 eight hundred nine eight zero nine eight oh nine 1485 one thousand four hundred eighty five fourteen eighty five 1 485 one comma four hundred eighty five one comma four eight five one com...

Page 73: ...And you can change 7 to seven dollars US Canada or 7 to seven pounds Other Dialects by saying Format That Spelled Out These commands change the last number dictated or a selected number The Format Tha...

Page 74: ...y you would normally say it US Canada Dragon NaturallySpeaking automatically types the colon if you say a m or p m when dictating the time Say o clock or colon zero zero to enter 00 TO ENTER SAY 22 Ja...

Page 75: ...US and Canadian phone numbers as you normally would pausing briefly between each group of numbers You don t need to dictate hyphens for most phone numbers numbers that are 7 10 or 11 digits long Drag...

Page 76: ...n the fraction is greater than 10 you can enter the fraction by saying slash or over between the two numbers TO ENTER SAY 01628 894150 open parenthesis oh one six two eight close parenthesis eight nin...

Page 77: ...s Dictate Roman numerals by saying Roman and the number For large numbers say the number in small combinations as in the examples shown here Don t pause after the word Roman when you re dictating a Ro...

Page 78: ...and numbers that make up the postal code Spacing and formatting will happen automatically To have Dragon NaturallySpeaking format postal codes automatically you must first activate this feature in th...

Page 79: ...e Changing word properties on page 176 TO ENTER SAY comma period dot point each one has different spacing characteristics question mark exclamation mark All Dialects exclamation point US Canada open q...

Page 80: ...ord as in the second example shown here Dictating hyphenated words Many hyphenated words and phrases are already in the Dragon NaturallySpeaking vocabulary To dictate a word or phrase that is usually...

Page 81: ...g it with a space To remove a hyphen 1 Say Select hyphen 2 Say Space Bar Preventing hyphens You can prevent Dragon NaturallySpeaking from entering a hyphen by pausing where the hyphen would normally b...

Page 82: ...und selected words by saying Compound That This command removes all spaces between selected words Or if no words are selected it removes all spaces in the last utterance Any tabs or line breaks are al...

Page 83: ...ations and acronyms Dragon NaturallySpeaking knows many common abbreviations such as NYC and BBC and acronyms such as NATO To dictate an abbreviation or acronym just say it as you normally would If Dr...

Page 84: ...and org Say the following abbreviations by saying each letter a c b n c a ie h k i d i n j p m y p h s g t h and u k Use the No Caps On and No Caps Off commands to enter an e mail or Web address in a...

Page 85: ...characters see Entering punctuation and special characters on page 250 or the online Help TO ENTER SAY ampersand or and sign asterisk at sign backquote copyright sign caret degree sign dollar sign or...

Page 86: ...e complete list of special characters and their names see the Special Characters topic in the online Help and the following sections in the Appendix Publishing symbols on page 233 Accented and interna...

Page 87: ...our vocabulary 5 You need to give this special character a spoken form and then train it To do this open the Vocabulary Editor From the Words menu on the DragonBar choose View Edit 6 From the Display...

Page 88: ...ady selected 8 In the Spoken form field type the name you want for this character 9 Click Add 10 Click Train The Train Words dialog box opens 11 Click Go 12 Say the name of the character as shown in t...

Page 89: ...se to close the Vocabulary Editor Congratulations you ve added a word that contains a special character Now when you dictate the character name in this example double dagger Dragon NaturallySpeaking s...

Page 90: ...ial modes in addition to normal mode Numbers mode The software recognizes only numbers commands and punctuation Spell mode The software recognizes only letters numbers commands and punctuation Command...

Page 91: ...s Mode On or Start Numbers Mode Numbers Mode Off or Stop Numbers Mode Spell Mode Spell Mode On or Start Spell Mode Spell Mode Off or Stop Spell Mode Command Mode Command Mode On or Start Command Mode...

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Page 93: ...r e mail applications you can dictate and edit your messages right in your e mail software In five specific e mail applications you can also use a set of built in Dragon NaturallySpeaking commands to...

Page 94: ...ably in any of the e mail commands Opening and closing e mail To open an e mail message select it and say Open Mail or Open That To close an open message say Close Mail You can also move to the messag...

Page 95: ...opies of your message optional In many e mail programs you can also say just Subject or BCC to move to the respective field by that name 4 Say Go to Subject Field pause and dictate the subject of your...

Page 96: ...message is ready to send you can simply say Send Mail to send your e mail on its way To print a message say Print Mail and the message will be sent to your printer Forwarding and replying to e mail To...

Page 97: ...these steps whenever you want to use Dragon NaturallySpeaking with Microsoft Internet Explorer To use Microsoft Internet Explorer by voice simply start Microsoft Internet Explorer while Dragon Natural...

Page 98: ...n the page by voice 5 Save the page anywhere on the Favorites menu 6 Click or say OK to close the Add Favorites dialog box Entering a Web address in the Address bar You can dictate Web addresses URLs...

Page 99: ...to move to the first text box on the page You can also say Edit Box or Text Field instead of Type Text 2 If the page has more than one text box they will be numbered like this See the following proce...

Page 100: ...ou don t need to say all of it Just say enough to distinguish it from other links on the page To click a text link 1 Say the text link it must be visible on the screen For example to click the link Fi...

Page 101: ...er s Guide 93 4 Say Choose plus the number of the link you want For example say Choose 2 On secure Web pages this feature is disabled You cannot select links on secure pages by voice Say Choose 1 to c...

Page 102: ...name For example to click the button pictured below say Search You can also say Click and then the button name For example you could say Click Search or Click Search Button To unselect the button you...

Page 103: ...e at a time You can also start automatic scrolling by saying Start Scrolling Down or Start Scrolling Up Automatic scrolling is convenient when you want to SAY TO Type Text or Edit Box Go to the first...

Page 104: ...o to Top Scroll to the beginning of the Web page Page Down Scroll down one screen same as pressing the Page Down key Page Up Scroll up one screen same as pressing the Page Up key Line Down Scroll down...

Page 105: ...exact wording of the commands you want Available Natural Language Commands Natural Language Commands are available in these applications Microsoft Word 97 2000 and 2002 Corel WordPerfect 9 and 10 Micr...

Page 106: ...use the Sample Commands window and the Command Browser The Sample Commands window To see some of the commands that Dragon NaturallySpeaking will recognize use the Sample Commands window To show this w...

Page 107: ...he Search button To train one or more of the commands shown select the check box next to each command you want to train then click the Train button in the upper right corner of the Command Browser win...

Page 108: ...ft Internet Explorer are covered in Using E Mail and Microsoft Internet Explorer on page 85 Copying moving cutting pasting and deleting command samples Select Next 10 Paragraphs Cut Selection Copy Thi...

Page 109: ...Paragraph Two Columns Double Space the Last Three Paragraphs Spelling grammar and printing sample command samples Check Spelling Check Grammar Print Preview Print Pages 1 To 5 you can say numbers up t...

Page 110: ...ew Help Copy The Folder Attach An Item Set That To Bulleted Microsoft PowerPoint sample commands Copy That Slide Enter Text Into This Title Box Eight Slides Backwards Find Word Set That To Bulleted Un...

Page 111: ...ing will let you activate the menus and controls by voice even if Dragon NaturallySpeaking has never seen the program before If you are navigating and controlling your computer by voice it is sometime...

Page 112: ...say Start Internet Explorer To start a program 1 Make sure that Dragon NaturallySpeaking is running and that the microphone is on 2 Say Start and then the name of the program For example say Start Wor...

Page 113: ...doc To open a document named journal wpd you could say Start journal dot w p d If the document doesn t open but the Results box shows that your command was recognized correctly make sure the file you...

Page 114: ...nPad Copying text to other programs When you ve finished dictating you can copy your text to another window For example if you dictate a message in Microsoft Word you can then copy it to Microsoft Out...

Page 115: ...activate any menu by saying its name To open a menu 1 Open a program window for example Microsoft Word and make it active Say the name of the menu you want to open for example say File If the command...

Page 116: ...that doesn t work say Click and then its name For example to select a check box labeled Toolbar say Toolbar or Click Toolbar To clear the check box deselect it say its name again You can select tabs b...

Page 117: ...xample My Computer Dragon NaturallySpeaking types the icon name and Windows selects it 3 To select another icon say Move and then the direction up down left right and number of icons up to 20 For exam...

Page 118: ...nu commands To maximize a window 1 Activate the window you want to maximize 2 Say Click Maximize To minimize a window 1 Activate the window you want to minimize 2 Say Click Minimize To restore a windo...

Page 119: ...keyboard keys All Windows menus and controls can be activated by pressing keys With Dragon NaturallySpeaking you can press any key on your keyboard by voice You can press letters numbers modifier keys...

Page 120: ...ch one For example to enter txt say Press t Press x Press t pausing between letters For similar sounding letters such as b d and v you can say Press b as in Bill Press d as in David and so on you can...

Page 121: ...he number For example say Press 8 h as in Henry helmet hotel i as in Iris Ireland India j as in John justice Juliet k as in Karen kitchen kilo l as in Larry lemon lima m as in Mickey magic Mike n as i...

Page 122: ...F12 say Press Function and then the name of the key For example say Press Function 1 to bring up the online Help To press the keys on the numeric keypad say Press Keypad and then the name of the key...

Page 123: ...ontrol menus and dialog boxes The Press voice commands provide an alternative to other methods of controlling applications by voice such as saying the name of a menu item In some applications these Pr...

Page 124: ...border Saying Press Escape will click the Cancel button Each control in a Windows dialog box has one letter underlined Say the underlined letter to activate that control When the desired control is t...

Page 125: ...that application s online Help Online Help Say Give Me Help to open the online Help for Dragon NaturallySpeaking The same dialog box commands discussed above work in the online Help You can move to d...

Page 126: ...n NaturallySpeaking User s Guide 118 To use MouseGrid 1 Say MouseGrid to place the MouseGrid over the full screen as in this example or say MouseGrid Window to place it over the active window Say Mous...

Page 127: ...ter over the Recycle Bin icon 4 Continue to say the respective grid number to zoom in until the mouse pointer is over an icon or other object You can use voice commands to click the mouse or mark and...

Page 128: ...he mouse pointer over the object you want to select for example say MouseGrid 9 1 or Mouse 2 2 Say Mouse Click Mouse Double Click Mouse Left Click or Mouse Right Click When an object is selected you c...

Page 129: ...ds To use the mouse motion commands you must first enable them in the Options dialog box From the Tools menu on the DragonBar choose Options The Options dialog box opens On the Startup Shutdown tab of...

Page 130: ...ange the speed at which the mouse is moving Click Double Click Right Click or Left Click to click the mouse buttons Go to Sleep Stop Listening or Microphone Off to turn the microphone off To specify w...

Page 131: ...ow to do this see the Startup Shutdown tab of the Options dialog box described on page 210 To move around the Start menu the Windows desktop and many other parts of the computer use the Move commands...

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Page 133: ...chapter shows you how to view search create delete rename export and import commands It goes into the most detail about Text and Graphics commands and Step by Step commands For more information about...

Page 134: ...perform virtually any function on the computer with voice commands Creating these commands requires expertise in the Microsoft Visual Basic programming language Advanced Scripting commands are availab...

Page 135: ...the Previous link or say Previous 4 To view or edit a command s text or script click on the command or say its name The MyCommands Editor dialog box opens Change the text in the Content field to edit...

Page 136: ...choose All Groups from the Group list 5 Click the Search button The Command Browser displays the results of your search Leave the Keyword box empty to search for all commands in the group and applicat...

Page 137: ...other user defined commands leave the Group list set to User defined as shown 6 Next decide whether your new command should work in all applications Global or in one specific application Application s...

Page 138: ...ndow you want and reopen the MyCommands Text and Graphics dialog box to see the window listed 8 Use the Command Type list to choose the type of command you want Text and Graphics Step by Step Macro Re...

Page 139: ...llySpeaking be sure that the insertion point is in the Content box and click the Paste button or say Paste That 2 You can change the formatting of the text in the Content box with the formatting butto...

Page 140: ...user files periodically To do this from the NaturallySpeaking menu on the DragonBar click Save User Files or say Save User Files Creating Step by Step commands To create a Step by Step command begin b...

Page 141: ...button 4 Depending on the type of step Dragon NaturallySpeaking may ask you for more information For example for a Keystrokes step you ll be asked to enter the keystroke you want Type the keystroke y...

Page 142: ...e removed individually If you try to delete one of these commands you will see a warning message and will be unable to delete that command If you want to remove a single command that is part of a comm...

Page 143: ...mmand Browser on the Tools menu of the DragonBar or say Command Browser 2 Click the custom command you want or say its name The MyCommands Editor dialog box opens 3 Click the Name Editor button The My...

Page 144: ...do this click Command Browser on the Tools menu of the DragonBar or say Command Browser 2 Select the check box to the left of each command you want to export 3 Click the Export link or say Export 4 T...

Page 145: ...t were created on a different computer To import commands 1 Open the Command Browser if it s not already open To do this click Command Browser on the Tools menu of the DragonBar or say Command Browser...

Page 146: ...s Select Macro Recorder from the Command Type list 3 In the MyCommand name box enter what you will say to start the command Choose a phrase that is easy to remember but not likely to be used in normal...

Page 147: ...ivalent to a mouse action you should consider using the hot key as a way to avoid this problem Recorded macros cannot be edited or changed once they are recorded Some useful commands Each command you...

Page 148: ...ide 140 Address Form types your name and address with a tab after each part for filling in forms on the Web When creating commands start with the ten text items or application functions you use most o...

Page 149: ...and desired ways of working Dictate first correct later It s a natural tendency to watch the screen as you dictate and correct the computer s errors as they occur This is however an inefficient way t...

Page 150: ...WordPerfect the DragonPad and any other application that accepts formatting Also in Dragon NaturallySpeaking Preferred you cannot save a recording of your dictation along with the document you must l...

Page 151: ...is dra file contains the audio These audio files are quite large To conserve hard disk space be sure to delete them when they are no longer needed Because of memory constraints Dragon NaturallySpeakin...

Page 152: ...ord clearly but don t pause between individual words Speak naturally in phrases or sentences but be sure to enunciate each word The small amount of time taken to speak clearly will be paid back many t...

Page 153: ...use the mouse to move to the words you want to correct or press the ESC key and then the arrow keys to move to the words you want to correct In either case after you ve finished typing the correct wor...

Page 154: ...tions settings The Correction menu will appear If one of the choices on the Correction menu matches what you said 1 Press the down arrow key to move to the correct choice 2 Press the Enter key to acce...

Page 155: ...Select more Say it as one continuous phrase without pausing The Correction menu will appear If what you said is among the options listed on the Correction menu Choose the correct alternative by saying...

Page 156: ...s this happened to you You select a mistake then dictate the correct word The program gets it wrong You say Scratch That to delete the mistake You dictate the correct word again The program still gets...

Page 157: ...ading the dictated text it s not always obvious how mistakes made by Dragon NaturallySpeaking should be corrected Also if the computer skips a word or two in the transcription the meaning of the text...

Page 158: ...he audio files Give the disk to your assistant If you have an office network you can save the draft directly onto the network for access by the assistant You could even e mail the document and audio f...

Page 159: ...s a United Nations interpreter might speak in French while listening to a speech in English Text to speech Dragon NaturallySpeaking can read any text to you in a synthesized voice which some people fi...

Page 160: ...the options on the Text to speech tab of the Options dialog box see page 215 On most computers you cannot give Dragon NaturallySpeaking voice commands while the program is reading to you or playing s...

Page 161: ...eople To achieve the most accurate results from Dragon NaturallySpeaking you must speak clearly and distinctly Pretend you re a newscaster reading the news or imagine that you re giving a presentation...

Page 162: ...s you like as long as you are speaking clearly and pronouncing each word distinctly Pause if you like Your friends might think it odd if during an animated conversation you halt mid sentence to gather...

Page 163: ...get significantly better results this way Or if you prefer to keep your eyes open try looking out of a window or at photos of friends Be alert When it s 4 00 a m and you re still dictating the proposa...

Page 164: ...tips on healthy computing see Healthy Computing on page 185 It doesn t help that the intensity of computer work can lead people to neglect their bodies posture and physical positioning for hours at a...

Page 165: ...later after you re comfortable composing simpler texts by voice To successfully dictate complex topics you ll need the skills of both speaking properly to the computer and composing intricate prose b...

Page 166: ...ater Tell yourself to keep talking If you need extra motivation to get over dictation hesitancy think of all you have to gain from writing aloud Imagine doubling your output Imagine filling the screen...

Page 167: ...etter or memo several paragraphs long Dictate the letter from start to finish based on the outline Henry James also dictated Author Henry James wrote his novels longhand until 1896 Pain in his right w...

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Page 169: ...n expect depends on many variables including the speed of your computer your sound hardware the type of text you dictate and how clearly you speak After you complete initial training in Dragon Natural...

Page 170: ...ol in the Accuracy Center is described below The Accuracy Center To use one of the tools listed click or say the name of the link you want The Accuracy Assistant If you are not sure where to begin or...

Page 171: ...want to run the Audio Setup Wizard which checks the volume level of your microphone and sound card See Testing your sound system on page 221 for information on using the Audio Setup wizard or just fo...

Page 172: ...additional training link in the Accuracy Center to continue this process of training the computer The first time you perform additional training you will need to read for about twenty minutes For the...

Page 173: ...ur voice sounds right then This is the easiest and fastest way to improve accuracy To retrain from the Tools menu on the DragonBar click Accuracy Center In the Accuracy Center click Perform additional...

Page 174: ...tend to make relatively more errors For best accuracy you need to show Dragon NaturallySpeaking samples of the types of documents you write and the words you use most often The tools in the Improve yo...

Page 175: ...xample eBusiness and Brooklynese or a name such as Rusinow The program expects to find capitals at the beginning of sentences or in a sequence of words that are all capitalized or have initial caps su...

Page 176: ...cess Corel WordPerfect files To add words from your documents 1 Click the Add words from your documents to the vocabulary link in the Accuracy Center To display the Accuracy Center choose Accuracy Cen...

Page 177: ...f documents at one time To add an entire folder of documents for processing by Dragon NaturallySpeaking click the Add Folder button to open this dialog box Then select the folder you want and click OK...

Page 178: ...ou add the names of the people in your e mail address book to your vocabulary It can also analyze e mail that you ve already sent improving accuracy by learning your writing style and the words you us...

Page 179: ...g style option lets you analyze the e mails that you ve already sent for your style For best accuracy when writing e mail leave this option selected The Rescan all sent e mails option lets you scan th...

Page 180: ...nce Create a text txt file and enter each word or phrase you want to add to the vocabulary on a separate line Make sure words are spelled correctly To add a list of words 1 Click Add a list of words t...

Page 181: ...y Center or by clicking View Edit on the Words menu of the DragonBar You can also use the Vocabulary EditorTM to add words that are spoken one way but written a different way This feature lets you add...

Page 182: ...pens 2 From the Display list at the bottom of the dialog box select Custom words only 3 The Vocabulary Editor displays all the words in your user vocabulary that were not built into Dragon NaturallySp...

Page 183: ...orm for your word choose a phrase you would not say in normal dictation For example if the spoken form is phone number you might dictate an e mail asking What is your phone number and find that your o...

Page 184: ...ace before or after the word or whether the word should be capitalized when used in a title To change the properties of a word 1 Open the Vocabulary EditorTM by choosing View Edit from the Words menu...

Page 185: ...n an online Help topic about vocabularies To display the Accuracy Center click Accuracy Center on the Tools menu of the DragonBar The Professional Medical Legal and Public Safety Solutions editions of...

Page 186: ...ser files with one set of acoustic files that works across all your vocabularies For additional information about using multiple vocabularies see the online Help Training a word or command Sometimes D...

Page 187: ...ognition system is an unattainable ideal You d have to always speak clearly and articulate each word sound exactly the same at all times and on all days have trained Dragon NaturallySpeaking to recogn...

Page 188: ...plies here The clearer your speech the better Dragon NaturallySpeaking will guess what you said If you mumble and slur your words you ll get many errors See Speaking and Dictating on page 153 Retrain...

Page 189: ...see the Web site listed on page 271 Headset microphones tend to be more accurate than handheld microphones which tend to move around more relative to your mouth This makes your voice sound less consis...

Page 190: ...tware s performance Hard disk space is relatively unimportant to program performance as long as you have about 500 MB free for the Windows operating system to use for temporary storage as you work For...

Page 191: ...microphone if you are not already using one Using Dragon NaturallySpeaking with other software When dictating into your word processor with no other programs running your computer s power is dedicated...

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Page 193: ...cs and posture Good ergonomics setting up your equipment to properly fit your body are essential for healthy computing Adjusting your monitor or keyboard even an inch or two can make a big difference...

Page 194: ...cal health Some people experience vocal strain when using speech recognition software Like an athlete stretching before a run you can take preventive measures to maintain good vocal health Speak norma...

Page 195: ...st 10 minutes each hour is best This is excellent advice for typing as well Vary your work Don t dictate for eight hours straight If you can vary your work perhaps two hours of dictation in the mornin...

Page 196: ...way will bring more accuracy which brings less frustration which helps you relax Pay attention to what conditions are present when your speech is transcribed well and when Dragon NaturallySpeaking ma...

Page 197: ...ady to use a handheld recorder is a two part process First you train Dragon NaturallySpeaking to recognize your voice as it sounds using the microphone in the recorder Then once initial training is co...

Page 198: ...Voice It Link software which is not required but can enhance the recorder s usability This software is available on your Dragon NaturallySpeaking CD but it is not automatically installed when you inst...

Page 199: ...r options as the dictation source Steps 1 and 2 assume that you have already created a headset microphone user If you have not previously created a user for Dragon NaturallySpeaking then the New User...

Page 200: ...DICTATION SOURCE HOW TO PROCEED Dragon NaturallyMobile recorder connected to serial port Use the recorder as a microphone attached to your computer with the supplied serial cable Do not proceed any f...

Page 201: ...text from the screen Click Print if you want to send the text to your printer so you can read it while away from your computer 6 After you have recorded approximately 15 minutes of your voice reading...

Page 202: ...omputer and optionally select the Detect end of recording and automatically adapt user files box If you do this choose the number of seconds of silence before the wizard assumes that the recording is...

Page 203: ...r and there s a tendency to slip into slurred words and mumbling For best results practice dictating directly to the computer before starting to use a recorder This will help you develop a speaking st...

Page 204: ...On No Caps Off No Space On No Space Off Scratch That Resume With Resume With is particularly useful when you are using a recorder It lets you return to where you want to go within a recording if you...

Page 205: ...ile recorder the Sony Memory Stick IC Recorder ICD MS and the Sony ICD BP recorder To transfer files from these recorders use the following procedure If you are transcribing from a recorder other than...

Page 206: ...ant to change the target window of the transcription specify which commands Dragon NaturallySpeaking will understand or change the recorder specific options and click the Advanced button For a more de...

Page 207: ...een and click the Voice Recognition tool on the toolbar Transcribing dictation from other recorders To transcribe recorded dictation from recorders other than the Dragon NaturallyMobile recorder the S...

Page 208: ...er which the transcription automatically stops Line In recorders only click the Advanced button For a more detailed description of the options see the section The Advanced Settings dialog box on page...

Page 209: ...opping The Advanced Settings dialog box The Advanced Settings dialog box allows you to change how Dragon NaturallySpeaking transcribes the dictation from your recorder The options you see when you ope...

Page 210: ...elect the Baud Rate to connect to the Dragon NaturallyMobile recorder specifies the communication speed between your computer and your recorder Generally the speed should be set to the highest number...

Page 211: ...Center then Check your audio settings Is your recorder working properly Check the power source If you are using a battery make sure it is fully charged If you are transcribing a wave file make sure t...

Page 212: ...ads Mic On This takes about two or three seconds after you click the Microphone button 5 Begin speaking holding the built in microphone of the recorder almost touching the corner of your mouth and a b...

Page 213: ...slur their words They forget that they are talking for a computer to transcribe To get the best accuracy from a handheld recorder use an external microphone if you are not achieving your desired accu...

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Page 215: ...s you change the spacing after periods select what key turns the microphone on and adjust other parts of the software The Options dialog box From the Tools menu on the DragonBar click Options The dial...

Page 216: ...menu Select commands bring up Correction menu opens the Correction menu when you select text by voice Correct commands bring up the spell dialog opens the Spell dialog every time you correct a word or...

Page 217: ...dialog box lets you set additional correction preferences The Select commands option searches backwards makes Dragon NaturallySpeaking look backward in your document when you select text by voice It i...

Page 218: ...obably want to select this box Leave the next three boxes selected to make Dragon NaturallySpeaking recognize the widest variety of commands Try clearing one or more of these boxes if Dragon Naturally...

Page 219: ...ng with the transcribed text The list Save recorded dictation with document lets you choose three options Choose Ask me to have Dragon NaturallySpeaking ask each time whether to save the recording Cho...

Page 220: ...mple when you open your user files and perform other tasks messages confirming these actions will apear in the DragonBar Results Box options If the Beep after recognition check box is selected Dragon...

Page 221: ...is a good one for most people That key is large and easy to find The Correction key which opens the Correction menu has the default setting of on the numeric keypad To force Dragon NaturallySpeaking...

Page 222: ...rds Wake Up or Listen to Me and the on mode listening to everything you say The default setting is the slash key on the numeric keypad The Press to talk key lets you set a key that causes the micropho...

Page 223: ...e the Volume Pitch and Speed controls to change the sound of the computer s voice Click the Read text button to have the computer read the text in the Preview box You can edit the Preview box text if...

Page 224: ...s as it recognizes your speech The default setting varies from computer to computer On most computers the automatic settings works best The Disk space reserved for recording control affects how much d...

Page 225: ...r control in this dialog box means that Dragon NaturallySpeaking will recognize only Click Edit not Edit by itself Leave this box cleared unless you find that Dragon NaturallySpeaking is confusing you...

Page 226: ...your user name is the one to back up Here is what a typical path looks like C PROGRAM FILES DRAGON NATURALLYSPEAKING USERS DAN This folder is too large to fit on a floppy disk For a safe backup copy t...

Page 227: ...sses option and the Allow pauses while speaking numbers and addresses option are selected dictating numbers Web addresses and other commonly spoken items is much easier because Dragon NaturallySpeakin...

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Page 229: ...l to Dragon NaturallySpeaking that is not clear enough for the program to accurately recognize speech A second common source of trouble is a conflict between Dragon NaturallySpeaking and other program...

Page 230: ...ded as part of the microphone and bypasses the sound card in your computer To test your sound system automatically 1 Click Accuracy Center on the Tools menu on the DragonBar The Accuracy Center appear...

Page 231: ...ally available from the sound card manufacturer s Web site Try other microphones including USB microphones to see if the quality of the sound signal improves Try other sound cards to see if sound qual...

Page 232: ...tions dialog box see page 216 Symptom Commands said after dictation are sometimes typed as text Possible cause Dragon NaturallySpeaking expects a longer pause between dictation and the command Solutio...

Page 233: ...other software programs that may be running in the background such as appointment reminder programs and antivirus software to see if this helps the problem Problems with added words Symptom Dragon Na...

Page 234: ...ce or eliminate background noise See Testing your sound system above see page 221 to check your microphone and sound card Turn off other software programs that may be running in the background such as...

Page 235: ...window see page 98 and the Command Browser see page 98 Which commands work in which programs Some commands work only in certain types of programs For example Set Font Bold works only in programs where...

Page 236: ...he currently open applications Save Speech Files Save your user files Select Tray Icon Only Mode Hide the DragonBar You can show it by clicking on the microphone icon in the system tray on the lower r...

Page 237: ...s dialog box Show Extras Bar Display the Extras toolbar on the DragonBar Hide Extras Dar Removes the Extras toolbar Start DragonPad or Open DragonPad Open the DragonPad word processor Give Me Help Dis...

Page 238: ...g a different name Print Document Print the current document Print Page 1 to 3 Print the page range you specify Display Toolbar Display the DragonPad toolbar Start Playback Have your dictation played...

Page 239: ...Y TO Select glass Select a specific word or words that are visible on screen in this example the word glass Select Again Select the same text again but in a different place that is also visible on scr...

Page 240: ...ctate on page 52 SAY THEN THEN Select Next Word Previous Character Forward 2 20 Words Back 2 20 Characters Last SAY TO Select Document or Select All Select all the text in your document SAY TO Select...

Page 241: ...ox you can enter the following special characters by voice If the program has trouble recognizing a character try using the longest available spoken form FOR SAY FOR SAY a Alpha n November b Bravo o O...

Page 242: ...ing the longest available spoken form em dash en dash soft hyphen nonbreaking space nonbreaking space or nonbreakable space or no break space or unbreakable space TO ENTER SAY dollar sign or dollar ce...

Page 243: ...rcumflex Cap o accent circumflex or Cap o circumflex and so on c accent cedilla or c cedilla Cap c accent cedilla or Cap c cedilla a angstrom Cap a angstrom inverted exclamation point or inverted excl...

Page 244: ...quarter sign or quarter one half sign or one half or half sign or half three quarters sign or three quarters multiply sign or multiply or times sign or times divide sign or divide plus or minus sign...

Page 245: ...Backspace 3 and so on up to 20 Undo That or Undo Last Action Undo the last action Scratch That Erase the last thing you said or selected text You can say Scratch That up to 10 times to keep erasing p...

Page 246: ...to the top or bottom of a page For more information about these commands see Going to the top or bottom of a page or document on page 45 SAY THEN THEN Delete Next Word Forward Character Previous 2 20...

Page 247: ...mands see Moving up or down a paragraph or line on page 46 SAY THEN Go to Beginning of Line Move to Start of Line End of Line SAY TO Insert Before glass Place the insertion point before a specific wor...

Page 248: ...orward 6 Words For more information about these commands see Moving right or left a word or character on page 47 Moving right or left a character For example you can say Move Right a Character or Move...

Page 249: ...opy the selected text to the Clipboard Cut That Cut the selected text Paste That Paste the contents of the Clipboard Copy All to Clipboard Copy all the text in your document to the Clipboard SAY TO Ca...

Page 250: ...e information about these commands see Capitalizing text on page 56 SAY TO Cap glass Start the next word with a capital in this example Glass All Caps glass Type the next word in all capitals in this...

Page 251: ...cted text Format That With Hyphens Hyphenate the selected text Compound That Compound either the last thing you said or the selected text Format That Without Spaces Compound the selected text SAY TO B...

Page 252: ...Changing font face on page 59 Changing font size For more information about these commands see Changing font size on page 59 SAY THEN Set Font Arial Format That Courier Courier New Garamond Helvetica...

Page 253: ...ombination of font face size and style on page 59 SAY THEN Set Font Bold Format That Italics Bold Italics Underline Strikeout Plain or Plain Text or Normal or Regular SAY THEN THEN THEN Set Font Times...

Page 254: ...e information about these commands see Aligning text on page 61 SAY TO Center That or Format That Centered Center the current paragraph Left Align That or Format That Left Aligned Left align the curre...

Page 255: ...1999 twenty two January nineteen ninety nine April 9 2001 April nine comma two thousand and one 14 07 85 fourteen slash oh seven slash eighty five 6 12 00 six slash twelve slash double oh or six slas...

Page 256: ...e space bar three slash fifty six 130 70 one thirty over seventy V Roman five XXIV Roman twenty Roman four TO ENTER SAY 617 965 5200 six one seven nine six five fifty two hundred 1 800 555 1212 one ei...

Page 257: ...r Postal Code kilo one alpha zero mike five X0A 0H0 Postal code x oh a oh oh o or Postal code x ray zero alpha zero hotel zero SL7 1LW Postal Code s l seven one l w or Postal Code sierra lima seven on...

Page 258: ...begin quote or begin quotes close quote or close quotes or end quote or end quotes backslash slash or forward slash space colon numeric colon space comma numeric comma caret dash dot or point US Cana...

Page 259: ...or left bracket All Dialects close parenthesis or right parenthesis US Canada close paren or right paren Other Dialects close bracket or right bracket open angle bracket less than close angle bracket...

Page 260: ...the whole document Play Back Screen Play back dictation for the text in view Play Back to Here or Play Back Up to Here Play back dictation from the top of the document window to the insertion point P...

Page 261: ...Open a document on your Windows Start menu or desktop in this example proposal doc Start My Documents Open a folder on your Windows Start menu or desktop in this example My Documents Click Start or C...

Page 262: ...File or File Open a menu or activate a menu command in this example the File menu Cancel Close an open menu SAY TO Click OK or OK Activate a button or option in this example OK Click Properties or Pro...

Page 263: ...nimize Minimize the active window Click Restore Restore the active window to its previous size Click Close Close the active window Click Control Menu Open the Control menu for the active window Click...

Page 264: ...ail or Reply Message or Reply To E Mail or Reply To Message Reply to the sender of the current message Reply to All Reply to all recipients of the current message Forward Mail or Forward E Mail or For...

Page 265: ...Move to the CC field In AOL only you can say Copy To Go To BCC Field or BCC Move to the BCC field Go To Subject Field or Subject Move to the Subject field Go To Body Field or Body Move to the Body fi...

Page 266: ...nter You cannot select paragraphs in Lotus Notes or format text using the Set Font and Format That commands For more information about Lotus Notes see the online Help SAY TO Move to Tab 1 10 Move to t...

Page 267: ...ct Us or Contact Us Follow the link that appears in an image when the mouse moves over it in this example Contact Us Choose 2 Select an alternative from the numbered list and enter it in your document...

Page 268: ...e end of the page Start Scrolling Up Start automatic scrolling toward the beginning of the page Stop Scrolling Stop automatic scrolling Speed Up Increase scrolling speed Say it again to speed up more...

Page 269: ...the mouse pointer and click the mouse see the mouse movement commands starting on page 117 Choose 2 Select the image option button and so on from the enumerated list of choices You can say any number...

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Page 271: ...opening 104 switching 105 assistant working with 149 audio saving 143 testing 221 Audio Setup Wizard 18 Audio Setup wizard using 222 audio saving 143 Australian English 14 automating your work 125 B b...

Page 272: ...ands for 232 recommended methods 144 Correction menu 38 Correction options 208 creating a new user 15 custom commands Advanced Scripting 126 creating 128 deleting 134 exporting 136 ideas for 139 impor...

Page 273: ...reducing 161 Eudora 85 Euro symbol changing 219 exporting commands See custom commands exporting Extras toolbar 33 F Favorites in Web pages 89 folders opening 105 253 fonts changing 59 Format That 60...

Page 274: ...a Web page 95 interviews transcribing 150 Italicize That 60 243 italics adding or removing 60 243 J James Henry 159 K keyboard editing shortcuts 51 keyboard pressing keys 111 115 L laptops electrical...

Page 275: ...y 64 dates 66 fractions 68 Roman numerals 69 telephone numbers 67 times of day 66 Numbers Mode 65 66 O Olympus DS 150 650 Recorder 193 194 opening documents 253 e mail 86 folders 105 253 opening and c...

Page 276: ...Select Document 44 Select and Say selecting text 41 again 43 changing search direction 209 characters 44 commands for 230 a document 44 lines 44 paragraphs 44 punctuation 42 specific words 43 44 Set F...

Page 277: ...raining commands 178 for recorded speech 193 troubleshooting 24 words 178 Transcribe from dialog box 200 transcribing interviews 150 troubleshooting accuracy problems 225 commands 224 low accuracy 162...

Page 278: ...windows closing 110 255 resizing 110 255 switching between 105 Word Properties dialog box 176 words adding 166 167 adding a list 172 changing properties 176 deleting 44 49 50 moving to next previous 4...

Page 279: ...ner contact them directly for technical support The answers to many Dragon NaturallySpeaking technical support questions can be found on our Web site at www ScanSoft com NaturallySpeaking support Info...

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Summary of Contents for DRAGON NATURALLYSPEAKING Legal 6.1

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Summary of Contents for DRAGON NATURALLYSPEAKING Legal 6.1

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