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Synchronizing e-mail messages
Use the Outlook Email account to send and receive e-mail messages by synchronizing
e-mail messages with Microsoft Exchange or Microsoft Outlook on your PC.
E-mail messages can be synchronized as part of the general synchronization process.
You will need to enable Inbox synchronization in ActiveSync.
During synchronization:
•
Messages are copied from the mail folders of Exchange or Outlook on your PC to the
Outlook Email
folders on your phone.
•
E-mail messages in
Outlook Email
on your phone are transferred to Exchange or
Outlook, and then sent from those programs.
Connecting Directly to an E-mail Server
You can send and receive e-mail messages by connecting to an e-mail server. You’ll
need to set up a remote connection to a network or an ISP, and a connection to your e-
mail server.
When you connect to the e-mail server, new messages are downloaded to the phone’s
Inbox folder. Also messages in the phone’s Outbox folder are sent, and messages that
have been deleted on the e-mail server are removed from the phone’s message
folders.
Folder Behavior With a Direct Connection to an E-mail Server:
The behavior of the folders you create depends on whether you are using POP3 or
IMAP4.
•
If you use POP3 and you move e-mail messages to a folder you created, the link is
broken between the messages on the phone and their copies on the mail server. The
next time you connect, the mail server will see that the messages are missing from
the phone and delete them. This prevents you from having duplicate copies of a
message, but it also means that you will no longer have access to messages that you
move to folders created from anywhere except the phone.
•
If you use IMAP4, the folders you created and the e-mail messages you moved are
mirrored on the server. Therefore, messages are available to you anytime you
connect to your mail server. This synchronization of folders occurs whenever you
connect to your mail server; create new folders or rename/delete folders when
connected.
Creating an E-mail Account
You need to create a new account to be used for retrieving and sending e-mail
messages.