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Ricoh Aficio MP C3500, Operating Instructions Manual

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Paper type: Wood Free 80g/m2, Paper Thickness=100 

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m // Pages in book=232 // Print scale=81%

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  Paper thickness  /  2  = 11.600001 mm

Operating Instructions

Security Reference

B2227900 

Op
erating In

struction

s
S

ecurity Reference

Operating Instructions

Security Reference

Read this manual carefully before you use this machine and keep it handy for future reference. For safe and correct use, be sure to read the
Safety Information in "About This Machine" before using the machine.

Getting Started

Authentication and its Application

Preventing Information Leaks

Managing Access to the Machine

Enhanced Network Security

Specifying the Extended Security Functions

Troubleshooting

Appendix

1

2

3

4

5

6

7

8

Printed in the Netherlands

GB

GB

B222-7900

Summary of Contents for Aficio MP C3500

Page 1: ...y Reference Read this manual carefully before you use this machine and keep it handy for future reference For safe and correct use be sure to read the Safety Information in About This Machine before u...

Page 2: ...tered trademarks of Adobe Systems Incorporated PCL is a registered trademark of Hewlett Packard Company NetWare is a registered trademarks of Novell Inc Bluetooth is a Trademark of the Bluetooth SIG I...

Page 3: ...y func tions that the administrators can use to protect data from being tampered or prevent the machine from unauthorized use Also refer to this manual for the procedures for registering administrator...

Page 4: ...eskTopBinder Introduction Guide Auto Document Link Guide Note Manuals provided are specific to machine types Adobe Acrobat Reader Adobe Reader must be installed in order to view the manuals as PDF fil...

Page 5: ...ion 17 Specifying Administrator Privileges 17 Registering the Administrator 20 Logging on Using Administrator Authentication 23 Logging off Using Administrator Authentication 26 Changing the Administr...

Page 6: ...using the Scanner and Fax Functions 91 Assigning the User and the Access Permission for the User s Stored Files 94 Specifying Passwords for the Stored Files 97 Unlocking Files 99 Preventing Data Leaks...

Page 7: ...ity Functions 151 Settings 153 Other Security Functions 158 Fax Function 158 Scanner Function 159 Limiting Machine Operation to Customers Only 160 Settings 160 7 Troubleshooting Authentication Does No...

Page 8: ...Administrator Settings 189 System Settings 189 Settings via Web Image Monitor 190 Settings via SmartDeviceMonitor for Admin 190 Document Server File Permissions 191 The Privilege for User Account Sett...

Page 9: ...he Safety Information section of About This Machine Indicates points to pay attention to when using the machine and explanations of likely causes of paper misfeeds damage to originals or loss of data...

Page 10: ...2 ApollonC1 GB_Sec_F_FM_forPaper book Page 2 Thursday March 30 2006 12 47 PM...

Page 11: ...age the machine and its users To enable authentication information about both administrators and users must be registered in order to authenticate users via their login user names and passwords Four t...

Page 12: ...machine s set tings or accessing the machine over the network User Authentication Users are authenticated by means of the login user name and login password supplied by the user when specifying the ma...

Page 13: ...ngs E Specify IP Address For details see the General Settings Guide F Connect the machine to the network G Start the Web Image Monitor and then log on to the machine as the admin istrator For details...

Page 14: ...rypted form will be vulnerable to network inter ception and this account may be used for breaking into the machine over the network If you consider this risky we recommend that you specify a temporary...

Page 15: ...ng Authentication Information to Log on Specifying Which Functions are Available This can be specified by the user administrator Specify the functions availa ble to registered users By making this set...

Page 16: ...ivities as the sending and downloading of stored files by unauthorized users Reference For details see p 87 Specifying Access Permission for Stored Files Preventing Data Leaks Due to Unauthorized Tran...

Page 17: ...ng and Controlling Access Preventing Modification or Deletion of Stored Data You can specify who is allowed to access stored scan files and files stored in Document Server You can permit selected user...

Page 18: ...nce For details see p 135 Encrypting Transmitted Passwords Safer Communication Using SSL When you access the machine using a Web Image Monitor or IPP you can es tablish encrypted communication using S...

Page 19: ...machine administrator network administrator file administrator and user ad ministrator By sharing the administrative work among different administrators you can spread the workload and limit unauthori...

Page 20: ...ermission to access stored files You can specify passwords to allow only registered and permitted users to view and edit files stored in Document Server By making this setting you can pre vent data le...

Page 21: ...Authentication Management make sure not to forget the administrator login user name and login password If an adminis trator login user name or login password is forgotten a new password must be specif...

Page 22: ...e specified by the ma chine administrator 3 Network Administrator This administrator manages the network settings You can set the machine so that network settings such as the IP address and settings f...

Page 23: ...as copying and print ing 2 Group A group performs normal operations on the machine such as copying and print ing 3 Unauthorized User 4 Authentication Using a login user name and password user authenti...

Page 24: ...or authentication You can specify User Code Authentication without specifying administrator authentication Administrator Authentication See p 17 Specifying Administra tor Privileges Specifying Adminis...

Page 25: ...tDeviceMonitor for Admin Administrators are limited to managing the machine s settings and controlling user access so they cannot use functions such as copying and printing To use such functions you n...

Page 26: ...on see p 23 Logging on Using Administrator Authentication p 26 Log ging off Using Administrator Authentication A Press the User Tools Counter key B Press System Settings C Press Administrator Tools D...

Page 27: ...gs to manage from Available Settings The selected settings will be unavailable to users Available Settings varies depending on the administrator For details about Available Settings see p 119 Managing...

Page 28: ...the login name and blank for the password For details about logging on and logging off with administrator authentication see p 23 Logging on Using Administrator Authentication p 26 Logging off Using A...

Page 29: ...administrator whose authority you want to specify press Administrator 1 Administrator 2 Administrator 3 or Administrator 4 and then press Change If you allocate each administrator s authority to a di...

Page 30: ...r the login password and then press OK Follow the password policy to make the login password more secure For details about the password policy see p 157 Password Policy J If a password reentry screen...

Page 31: ...g an administra tor s user name and password This section describes how to log on Note To log on as an administrator enter the administrator s login user name and login password If you log on that a u...

Page 32: ...hen press OK Note When you log on to the machine for the first time as the administrator en ter admin D Press Enter next to Login Password Note If assigning the administrator for the first time procee...

Page 33: ...n 25 2 E Enter the login password and then press OK F Enter Login Authenticating Please wait appears followed by the screen for specifying the default ApollonC1 GB_Sec_F_FM_forPaper book Page 25 Thurs...

Page 34: ...If administrator authentication has been specified be sure to log off after com pleting settings This section explains how to log off after completing settings A Press the Login Logout key B Press Ye...

Page 35: ...rator For example to assign machine administrator authority and user administrator authority to Administrator 1 press Administrator 1 in the lines for the machine administrator and the user administra...

Page 36: ...o change press Administrator 1 Administrator 2 Administrator 3 or Administrator 4 and then press Change F Press Change for the setting you want to change and re enter the setting G Press OK H Press OK...

Page 37: ...er authentication can also be specified via Web Image Monitor For details see the Web Image Monitor Help User Code Authentication This is an authentication method for limiting access to functions acco...

Page 38: ...hentication This can be specified by the machine administrator A Press the User Tools Counter key B Press System Settings C Press Administrator Tools D Press User Authentication Management ApollonC1 G...

Page 39: ...on management select Off F Select which of the machine s functions you want to limit The selected settings will be unavailable to users For details about Limiting Available Functions see p 124 Limitin...

Page 40: ...or without any printer driver Authentication is required for printing with non specified devices If you select Simple All or Simple Limitation you can print even with un authenticated printer drivers...

Page 41: ...when using the machine s address book to authenti cate for each user Using basic authentication you can not only manage the ma chine s available functions but also limit access to stored files and to...

Page 42: ...2 C Press Administrator Tools D Press User Authentication Management E Select Basic Auth Note If you do not want to use user authentication management select Off ApollonC1 GB_Sec_F_FM_forPaper book Pa...

Page 43: ...uthentica tion is not required Specify this setting if you want to print using unau thenticated printer drivers or without any printer driver Authentication is required for printing with non specified...

Page 44: ...pplied to Printer Job Au thentication You can specify the IPv4 address range to which this setting is applied and whether or not to apply the setting to the parallel and USB interfaces K Press Exit L...

Page 45: ...on and logging off with administrator authentica tion see p 23 Logging on Using Administrator Authentication p 26 Log ging off Using Administrator Authentication You need to register a user in the ad...

Page 46: ...2 E Select the user or group F Press Auth Info G Press Change for Login User Name H Enter a login user name and then press OK I Press Change for Login Password ApollonC1 GB_Sec_F_FM_forPaper book Pag...

Page 47: ...information for SMTP Authentication Folder Au thentication and LDAP Authentication For details about specifying login user name and login password see p 37 Spec ifying Login User Name and Login Passwo...

Page 48: ...agement If the setting to be specified does not appear press TNext to scroll down to other settings E Select the user or group F Press Auth Info G Specify the login user name and password ApollonC1 GB...

Page 49: ...an other admin supervisor or HIDE must be specified The symbol represents any character To use Use Auth Info at Login for SMTP authentication a login password up to 128 characters in length must be sp...

Page 50: ...e Printer Scanner unit must be installed A domain controller has been set up in a designated domain This function is supported by the operating systems listed below NTLM authentication is used for Win...

Page 51: ...ions available under Default Group Specifying Windows Authentication This can be specified by the machine administrator Note Under Windows Authentication you can select whether or not to use secure so...

Page 52: ...C Press Administrator Tools D Press User Authentication Management E Select Windows Auth Note If you do not want to use user authentication management select Off ApollonC1 GB_Sec_F_FM_forPaper book P...

Page 53: ...setting if you want to print using unau thenticated printer drivers or without any printer driver Authentication is required for printing with non specified devices If you select Simple All or Simple...

Page 54: ...which Simple Limitation is applied to Printer Job Au thentication You can specify the IPv4 address range to which this setting is applied and whether or not to apply the setting to the parallel and U...

Page 55: ...stered in the Windows Server Keep in mind that group names are case sensitive Then specify the machine functions available to each group If global groups are not specified users can use the available...

Page 56: ...ect which of the machine s functions you want to permit The selected settings will be available to users For details about limiting available functions see p 124 Limiting Available Functions Q Press O...

Page 57: ...ext On the displayed screen Enterprise root CA is selected I Enter the Certificate Authority name optional in CA Identifying Information and then click Next J Leave Data Storage Location at its defaul...

Page 58: ...d in the LDAP server can be registered to the machine enabling user authentication without first using the machine to register individual settings in the address book When using LDAP Authentication to...

Page 59: ...g the login user name or password If you use double byte characters you cannot authenticate using Web Image Monitor Note Under LDAP Authentication if Anonymous Authentication in the LDAP server s sett...

Page 60: ...tication This can be specified by the machine administrator A Press the User Tools Counter key B Press System Settings C Press Administrator Tools D Press User Authentication Management ApollonC1 GB_S...

Page 61: ...Select LDAP Auth Note If you do not want to use user authentication management select Off F Select the LDAP server to be used for LDAP authentication ApollonC1 GB_Sec_F_FM_forPaper book Page 53 Thurs...

Page 62: ...Specify this setting if you want to print using unau thenticated printer drivers or without any printer driver Authentication is required for printing with non specified devices If you select Simple...

Page 63: ...s setting is applied and whether or not to apply the setting to the parallel and USB interfaces K Press Exit L Select which of the machine s functions you want to permit The selected settings will be...

Page 64: ...r You can create a search filter based on the Login Name Attribute select a user and then retrieve the user infor mation from the LDAP server so it is transferred to the machine s address book The met...

Page 65: ...erver Authentication you need a server on which ScanRout er software that supports authentication is installed For external authentication the Integration Server Authentication collectively authentica...

Page 66: ...itten when authentication is performed Note The built in default administrator name is Admin on the Server and ad min on the machine Specifying Integration Server Authentication This can be specified...

Page 67: ...Select Integration Svr Auth Note If you do not wish to use User Authentication Management select Off F Press Change for Server Name Specify the name of the server for external authentication ApollonC1...

Page 68: ...the authentication system for external au thentication Select an available authentication system I Press Change for Domain Name J Enter the domain name and then press OK Note You cannot specify a doma...

Page 69: ...changed after obtaining the URL the URL is Not Obtained L Press OK If you set Authentication Type to Windows you can use the global group If you set Authentication Type to Notes you can use the Notes...

Page 70: ...driver Authentication is required for printing with non specified devices If you select Simple All or Simple Limitation you can print even with un authenticated printer drivers or devices Specify thi...

Page 71: ...ess range to which this setting is applied and whether or not to apply the setting to the parallel and USB interfaces Q Press Exit R Press On for SSL and then press OK To not use secure sockets layer...

Page 72: ...ut Restrict Use of Simple Encryption see p 151 Changing the Extended Security Functions Printer Job Authentication Entire The machine authenticates all printer jobs and remote settings and cancels job...

Page 73: ...ox the User Authentication check box is not selected Personal authentication information is added to the printer job and is dis abled D When using the PostScript 3 printer driver the printer job conta...

Page 74: ...evice For details see p 71 Authentication using an external device Note Consult the User Administrator about your login user name password and user code For user code authentication enter a number reg...

Page 75: ...on when Basic Authentication Windows Au thentication LDAP Authentication or Integration Server Authentication is set A Press Enter for Login User Name B Enter a login user name and then press OK C Pr...

Page 76: ...the screen for the function you are using ap pears Log Off Using the Control Panel Follow the procedure below to log off when Basic Authentication Windows Au thentication or LDAP Authentication is se...

Page 77: ...ging off is not required Login Using Web Image Monitor This section explains how to log onto the machine via Web Image Monitor A Click Login B Enter a login user name and password and then click Login...

Page 78: ...rol panel within a given time This feature is called Auto Logout Specify how long the machine is to wait before performing Auto Logout A Press the User Tools Counter key B Press System Settings C Pres...

Page 79: ...F Enter 60 to 999 seconds using the number keys and then press q G Press the User Tools Counter key Authentication using an external device If you authenticate using an external device see the Kit man...

Page 80: ...Authentication and its Application 72 2 ApollonC1 GB_Sec_F_FM_forPaper book Page 72 Thursday March 30 2006 12 47 PM...

Page 81: ...river specify the printer settings for unauthorized copy prevention See p 77 Specifying Printer Settings for Unauthorized Copy Prevention Printer Driver Setting Data Security for Copying A Using the p...

Page 82: ...No Copying in a printed document appears conspicuously in printed copies Important Unauthorized copy prevention discourages unauthorized copying and will not necessarily stop information leaks The em...

Page 83: ...Security Unit must be installed in the machine 1 Documents with data security for copying 2 The document is copied or stored in the Document Server 3 Printed Copies Text and images in the document ar...

Page 84: ...egistered as a user stamp is grayed out and no entry is added to the unauthorized copying log Printing Limitations The following is a list of limitations on printing with unauthorized copy preven tion...

Page 85: ...Prevention Printer Driver Setting Using the printer driver specify the printer settings for unauthorized copy pre vention To use the printer function under the User Authentication you must enter the...

Page 86: ...Edit tab select the Unauthorized copy check box C Click Control Settings D In the Unauthorized copy prevention Pattern group check the Data security for copying E Click OK Reference For details see th...

Page 87: ...s Data security for copying If the setting you want to specify does not appear press TNext to scroll down to other settings E Press On If you do not want to specify Data security for copying select Of...

Page 88: ...sing a Locked Print file Using the printer driver specify a Locked Print file If user authentication has been enabled you must enter the login user name and login password using the printer driver For...

Page 89: ...Monitor For details see the Web Image Monitor Help Preparation For details about logging on and logging off with user authentication see p 67 Login Using the Control Panel p 68 Log Off Using the Cont...

Page 90: ...ed by the file creator owner To delete Locked Print files you must enter the password for the files If the password has been forgotten ask the file administrator to change the password This can also b...

Page 91: ...3 B Press Print Jobs C Press Locked Print Job List D Select the file E Press Delete F Enter the password of the Locked Print file and then press OK G Press Yes ApollonC1 GB_Sec_F_FM_forPaper book Page...

Page 92: ...assword has been forgotten the file administrator change the password This can also be specified via Web Image Monitor For details see the Web Image Monitor Help A Press the Printer key B Press Print...

Page 93: ...ess OK The machine administrator does not need to enter the password G Enter the new password for the stored file and then press OK H If a password reentry screen appears enter the login password and...

Page 94: ...unlock files This can also be specified via Web Image Monitor For details see the Web Image Monitor Help For details about Enhance File Protection see p 151 Changing the Extended Security Functions N...

Page 95: ...For details see the Web Image Monitor Help The default access permission for the file creator owner is Read only You can also specify the access permission Password for Stored Files Passwords for sto...

Page 96: ...g on and logging off with administrator authentica tion see p 23 Logging on Using Administrator Authentication p 26 Log ging off Using Administrator Authentication Important If files become inaccessib...

Page 97: ...ecifying Access Permission for Stored Files 89 3 D Press Change Access Priv E Press Program Change Delete F Press New Program ApollonC1 GB_Sec_F_FM_forPaper book Page 89 Thursday March 30 2006 12 47 P...

Page 98: ...pressing All Users you can select all the users H Press Exit I Select the user who you want to assign an access permission to and then select the permission Select the access permission from Read only...

Page 99: ...s when storing them in the Docu ment Server You can also change the access privileges for the file Specifying Access Privileges When Storing Files This section explains how to specify the access privi...

Page 100: ...on Select the access permission from Read only Edit Edit Delete or Full Con trol F Press Exit G Press OK H Store files in the Document Server Changing Access Privileges for Previously Stored Files Thi...

Page 101: ...o assign permission to You can select more than one users By pressing All Users you can select all the users H Press Exit Select the user who you want to assign an access permission to and then se lec...

Page 102: ...easier than it is when permis sion is specified for each stored file Preparation For details about logging on and logging off with administrator authentica tion see p 23 Logging on Using Administrator...

Page 103: ...ecifying Access Permission for Stored Files 95 3 D Press Address Book Management E Select the user or group F Press Protection ApollonC1 GB_Sec_F_FM_forPaper book Page 95 Thursday March 30 2006 12 47...

Page 104: ...e setting to be specified does not appear press TNext to scroll down to other settings H Press New Program I Select the users or groups to register You can select more than one users By pressing All U...

Page 105: ...or the Stored Files This can be specified by the file creator owner or file administrator Specify passwords for the stored files Provides increased protection against unauthorized use of files Prepara...

Page 106: ...d E Enter the password using the number keys You can use 4 to 8 numbers as the password for the stored file F Press OK G Confirm the password by re entering it using the number keys H Press OK I Press...

Page 107: ...ator can unlock files For details about Enhance File Protection see p 151 Changing the Extended Security Functions Preparation For details about logging on and logging off with administrator authentic...

Page 108: ...Preventing Information Leaks 100 3 D Press Unlock File E Press Yes F Press OK ApollonC1 GB_Sec_F_FM_forPaper book Page 100 Thursday March 30 2006 12 47 PM...

Page 109: ...umbers e mail addresses or Folder Path in order to send files If you set Restrict Use of Destinations to Off Restrict Adding of User Destina tions appears In Restrict Adding of User Destinations you c...

Page 110: ...nformation Leaks 102 3 A Press the User Tools Counter key B Press System Settings C Press Administrator Tools D Press Extended Security ApollonC1 GB_Sec_F_FM_forPaper book Page 102 Thursday March 30 2...

Page 111: ...Use of Destinations F Press OK G Press the User Tools Counter key Reference This can also be specified using Web Image Monitor or SmartDeviceMon itor for Admin For details see the Help for each appli...

Page 112: ...permission can also be specified by a user granted full control or the user administrator You can specify who is allowed to access the data in the address book By making this setting you can prevent...

Page 113: ...ss Address Book Management E Select the user or group F Press Protection G Under Protect Destination press Program Change Delete for Permissions for Users Groups ApollonC1 GB_Sec_F_FM_forPaper book Pa...

Page 114: ...u can select all the users J Press Exit K Select the user who you want to assign an access permission to and then select the permission Select the permission from Read only Edit Edit Delete or Full Co...

Page 115: ...logging on and logging off with administrator authentica tion see p 23 Logging on Using Administrator Authentication p 26 Log ging off Using Administrator Authentication Note If you register addition...

Page 116: ...n for Encrypt Address Book F Press Change for Encryption Key G Enter the encryption key and then press OK Enter the encryption key using up to 32 alphanumeric characters H Press Encrypt Decrypt Apollo...

Page 117: ...e data in the address book depends on the number of registered users The machine cannot be used during encryption Normally once encryption is complete Exit appears If you press Stop during encryption...

Page 118: ...a this action may take a few hours Once you start the Erase All Memory function no other machine operation is possible until the function completes or you quit the function Auto Erase Memory Setting T...

Page 119: ...Overwriting starts automatically once the job is completed The Copier Fax and Printer functions take priority over the Auto Erase Memory function If a copy fax or print job is in progress overwriting...

Page 120: ...ll down to other settings E Press On and then select the method of erasing the data Select the method of erasing the data from NSA DoD or Random Numbers If you select Random Numbers proceed to step F...

Page 121: ...ng is completed the temporary data will remain on the hard disk un til the main power switch is next turned on and overwriting is resumed If the overwriting method is changed while overwriting is in p...

Page 122: ...he Document Server 5 Data stored in the Address Book can be encrypted for security For details see p 107 Encrypting the Data in the Address Book 6 Image overlay data can be overwritten by Auto Erase M...

Page 123: ...ollowing are also deleted user codes counters under each user code user stamps data stored in the Address Book printer fonts downloaded by users applications using Embedded Software Architecture SSL s...

Page 124: ...scroll down to other settings F Select the method of erasing the data Select the method of erasing the data from NSA DoD or Random Numbers If you select Random Numbers proceed to step G If you select...

Page 125: ...uld the main power switch of the machine be turned off before Erase All Memory is completed overwriting is canceled Make sure the main power switch is not turned off during overwriting Note If the mai...

Page 126: ...d Note If you stop this before completion the data is not fully erased Execute Erase All Memory again to erase the data C Turn off the main power Note To resume overwriting after power off turn on the...

Page 127: ...termines which machine settings can be modified The following types of administrator are available User Administrator Network Administrator Machine Administrator File Administrator Reference For detai...

Page 128: ...on see p 195 User Set tings Menu Protect You can set menu protect to Off Level 1 or Level 2 If you set it to Off no menu protect limitation is applied To limit access to the fullest extent select Leve...

Page 129: ...Settings Adminis trator Tools Administrator Authentication Management set Machine Management to On A Press the User Tools Counter key B Press Facsimile Features C Press Initial Settings D Press Menu...

Page 130: ...in Printer Features set Machine Management to On in Administrator Authentication Management in Administrator Tools in System Set tings A Press the User Tools Counter key B Press Printer Features C Pr...

Page 131: ...dministrator Authentication Management in Administrator Tools in System Set tings A Press the User Tools Counter key B Press Scanner Features C Press Initial Settings D Press Menu Protect E Select the...

Page 132: ...nctions are Available This can be specified by the user administrator Specify the functions available to registered users By making this setting you can limit the functions available to users Preparat...

Page 133: ...F Press Auth Info G In Available Functions select the functions you want to specify If the setting to be specified does not appear press TNext to scroll down to other settings H Press OK I Press Exit...

Page 134: ...ation 2 Formatting the hard disk B Deleting log information To delete the log the log collection server is required By deleting the log stored in the machine you can free up space on the hard disk C T...

Page 135: ...y When using the machine s control panel you can change the setting to Off only if it is set to On You can check and change the transfer log setting This setting lets you transfer log files to the log...

Page 136: ...ools D Press Transfer Log Setting If the setting to be specified does not appear press TNext to scroll down to other settings E Press Off F Press OK G Press the User Tools Counter key ApollonC1 GB_Sec...

Page 137: ...nistrator Specify whether to enable or disable the function for each protocol By making this setting you can specify which protocols are available and so pre vent unauthorized access over the network...

Page 138: ...ch access is possible by specifying the access control range For example if you specify the access control range as 192 168 15 16 192 168 15 20 the client PC addresses from which access is possible wi...

Page 139: ...the machine Reference For details see the Web Image Monitor Help Specifying Network Security Level This can be specified by the network administrator This setting lets you change the security level to...

Page 140: ...r key B Press System Settings C Press Administrator Tools D Press Network Security Level If the setting you want to specify does not appear press TNext to scroll down to other settings ApollonC1 GB_Se...

Page 141: ...ols Counter key Status of Functions under each Network Security Level Available Unavailable U Port is open Port is closed Automatic Ciphertext Only Ciphertext Priority Function Network Security Level...

Page 142: ...ort 21 U U U ssh Port 22 U U U sftp U U U RFU Port 10021 U U U RSH RCP SNMP SNMP v1v2 Setting Browse SNMP v3 SNMP Encryption TELNET SSDP Port 1900 U U NBT Port 137 138 U U SSL SSL TLS En cryption Mode...

Page 143: ...nt for compressed PDF files To use PDF direct print the optional PostScript3 unit must be installed Password for IPP Authentication To encrypt the IPP Authentication password on the Web Image Monitor...

Page 144: ...A Press the User Tools Counter key B Press System Settings C Press Administrator Tools D Press Extended Security E For Driver Encryption Key press Change ApollonC1 GB_Sec_F_FM_forPaper book Page 136...

Page 145: ...assword you can enhance security and so protect pass words from being analyzed Preparation For details about logging on and logging off with administrator authentica tion see p 23 Logging on Using Adm...

Page 146: ...ter E Enter the password and then press OK Enter the group password for PDF files using up to 32 alphanumeric charac ters F Press OK G For New Password press Enter H Enter the password and then press...

Page 147: ...system s standard IPP port A Open a Web Image Monitor B Enter http machine s address in the address bar to access the machine C Log onto the machine The network administrator can log on Enter the logi...

Page 148: ...ine negotiate a secure connection and encrypt transmitted data SSL Secure Sockets Layer A To access the machine from a user s computer request for the SSL server certificate and public key B The serve...

Page 149: ...authority A Creating the server certificate Create the server certificate using Web Image Monitor The application procedure after creating the certificate depends on the cer tificate authority Follow...

Page 150: ...in password D Click Configuration under Security click Device Certificate E Click Create F Make the necessary settings Reference For details about the displayed items and selectable items see Web Imag...

Page 151: ...Make the necessary settings Reference For details about the displayed items and selectable items see Web Image Monitor Help G Click OK Requesting appears for Certificate Status in the Certificates ar...

Page 152: ...twork administrator can log on Enter the login user name and login password D Click Configuration under Security click Device Certificate The Device Certificate page appears E Click Install F Enter th...

Page 153: ...ress bar to access the printer C Log onto the machine The network administrator can log on Enter the login user name and login password D Click Configuration under Security click SSL TLS The SSL TLS p...

Page 154: ...box appears To be able to respond to inquiries from users about such problems as expiry of the certificate check the contents of the certificate B On the General tab click Install Certificate Certific...

Page 155: ...ty level Preparation For details about logging on and logging off with administrator authentica tion see p 23 Logging on Using Administrator Authentication p 26 Log ging off Using Administrator Authen...

Page 156: ...the encrypted communication mode Select Ciphertext Only Ciphertext Priority or Ciphertext Clear Text as the en crypted communication mode F Press OK G Press the User Tools Counter key Note The SSL TL...

Page 157: ...making this setting you can protect data from being tampered with Preparation For details about logging on and logging off with administrator authentica tion see p 23 Logging on Using Administrator A...

Page 158: ...etwork administrator s Encryption Password setting and Encryption Key in SNMP Authentication Information in SmartDeviceMonitor for Admin in addition to specifying Permit SNMPv3 Communication on the ma...

Page 159: ...extended security functions and how to specify them For details about when to use each function see the corresponding chapters Changing the Extended Security Functions To change the extended security...

Page 160: ...52 6 C Press Administrator Tools D Press Extended Security E Press the setting you want to change and change the setting F Press OK G Press the User Tools Counter key ApollonC1 GB_Sec_F_FM_forPaper bo...

Page 161: ...s address book Reference See p 107 Encrypting the Data in the Address Book On Off Note Default Off Restrict Use of Destinations This can be specified by the user administrator The available fax and s...

Page 162: ...administrator can change the address book On Off Note Default Off Restrict Display of User Information This can be specified if user authentication is specified When the job history is checked using a...

Page 163: ...by SNMP v1 and v2 This can be specified by the network administrator When the machine is ac cessed using the SNMPv1 v2 protocol authentication cannot be performed allowing machine administrator settin...

Page 164: ...This can be specified by the machine administrator This setting lets you specify whether or not authentication is required for op erations such as canceling jobs under the copier and printer functions...

Page 165: ...ng and Min imum Character No If you select Level 1 specify the password using a combination of two types of characters selected from upper case letters lower case letters decimal numbers and symbols s...

Page 166: ...network specified users must enter their user codes or login user names and passwords Allowing only authorized users to manage files can prevent others seeing fax es you have sent Reference For detai...

Page 167: ...ion and the journal will not print automatically Instead items in the Print Delete Scanner Journal are over written one by one when the number of transmissions deliveries exceeds 250 To prevent the tr...

Page 168: ...e specified by the machine administrator Service mode is used by a customer engineer for inspection or repair If you set the service mode lock to On service mode cannot be used unless the machine admi...

Page 169: ...nly 161 6 C Press Administrator Tools D Press Service Mode Lock E Press On and then OK A confirmation message appears F Press Yes G Press the User Tools Counter key ApollonC1 GB_Sec_F_FM_forPaper book...

Page 170: ...the service mode lock Preparation For details about logging on and logging off with administrator authentica tion see p 23 Logging on Using Administrator Authentication p 26 Log ging off Using Admini...

Page 171: ...ation to Customers Only 163 6 E Press Off and then press OK F Press the User Tools Counter key The customer engineer can switch to service mode ApollonC1 GB_Sec_F_FM_forPaper book Page 163 Thursday Ma...

Page 172: ...Specifying the Extended Security Functions 164 6 ApollonC1 GB_Sec_F_FM_forPaper book Page 164 Thursday March 30 2006 12 47 PM...

Page 173: ...he message Messages Causes Solutions You do not have the privileges to use this function The authority to use the func tion is not specified If this appears when trying to use a function The function...

Page 174: ...ct login user name and login password The number of users regis tered in the address book has reached the maximum limit allowed by Windows Authen tication or LDAP Authentica tion or Integration Server...

Page 175: ...erating condi tions Make sure the LDAP server setting is correct Make sure the network set tings are correct Authentication is not possible while the machine is editing the address book data Wait unti...

Page 176: ...out enabling All Users see p 87 Specifying Access Permission for Stored Files Destinations specified using the machine do not appear User authentication may have been disabled while All Users is not s...

Page 177: ...cters and symbols Keep in mind that user names and passwords are case sensitive Be sure not to forget the supervisor login user name and login password If you do forget them a service representative w...

Page 178: ...you assign the administrator for the first time proceed to step F without pressing Enter F Press Login Logging off as the Supervisor If administrator authentication has been specified be sure to log...

Page 179: ...e Supervisor A Press the User Tools Counter key B Press System Settings C Press Administrator Tools D Press Program Change Administrator E Under Supervisor click Change ApollonC1 GB_Sec_F_FM_forPaper...

Page 180: ...ars enter the login password and then press OK K Press OK twice L Press the User Tools Counter key Resetting an Administrator s Password A Press the Login Logout key B Log on as the supervisor You can...

Page 181: ...ess Change for the login password H Enter the login password and then press OK I If a password reentry screen appears enter the login password and then press OK J Press OK K Press OK L Press the User...

Page 182: ...he following settings can be specified Delivery Option SMTP Authentication SMTP Authentication User Name E mail Address Password Encryption POP before SMTP Wait Time after Authent User Name E mail Add...

Page 183: ...Counter List Display Clear Print Counter per User All the settings can be specified Capture Priority 1 Capture Ownership Capture Public Priority Capture Owner Defaults Extended Features AOF Always On...

Page 184: ...All the settings can be specified Reproduction Ratio All the settings can be specified Edit All the settings can be specified Stamp All the settings can be specified Input Output All the settings can...

Page 185: ...eption Settings The following settings can be specified Switch Reception Mode Program Special Sender SMTP RX File Delivery Settings 2 Sided Print Checkered Mark Centre Mark Print Reception Time Recept...

Page 186: ...Overflow Job Separation Initial Print Job List Memory Usage Duplex Copies Blank Page Print Reserved Job Waiting Time Printer Language Sub Paper Size Paper Size Letterhead Setting Bypass Tray Setting P...

Page 187: ...ettings All the settings can be specified Scan Settings All the settings can be specified Send Settings The following settings can be specified Compression Black White Compression Gray Scale Full Colo...

Page 188: ...otification All the settings can be specified On demand E mail Notification All the settings can be specified File Transfer All the settings can be specified User Authentication Management All the set...

Page 189: ...lution Tray Parameters PCL Tray Parameters PS PDF Group Password PDF Fixed Password 1 The PostScript 3 unit option must be installed Fax Environment Settings All the settings can be specified Send Rec...

Page 190: ...s can be specified Device Information Reset Device Reset Current Job Reset All Jobs User Management Tool The following settings can be specified User Page Count Access Control List Reset User Counters...

Page 191: ...must be installed 2 The IEEE802 11b interface unit option must be installed File Transfer SMTP Server Server Name Port No E mail Communication Port E mail Reception Interval Scanner Resend Interval T...

Page 192: ...x E mail Size Divide Send E mail Settings via Web Image Monitor The following settings can be specified Device Settings System Device Name Comment Location E mail Reception SMTP E mail Communication P...

Page 193: ...WEP Key Status Key Confirm Key IEEE 1394 2 IP over 1394 SCSI print SBP 2 Bidirectional SCSI print Bluetooth 3 Operation Mode 1 The IEEE802 11b interface unit option must be installed 2 The IEEE1394 in...

Page 194: ...ngs can be specified IPP Authentication All the settings can be specified SSL TLS All the settings can be specified ssh All the settings can be specified Site Certificates All the settings can be spec...

Page 195: ...trator Extended Security Enhance File Protection Auto Delete File in Document Server Delete All Files in Document Server Facsimile Features The following settings can be specified Reception Settings S...

Page 196: ...d Administrator Authentication Management File Administrator Authentication Available Settings for File Administrator Program Change Administrator You can specify the following administrator settings...

Page 197: ...m Change Administrator User Administrator Extended Security Restrict Use of Destinations Restrict Adding of User Destinations Encrypt Address Book Password Policy Print Address Book Destination List A...

Page 198: ...ile Administrator Program Change Administrator The user administrator settings that can be specified are as follows Login User Name Login Password Change Encryption Password Webpage Download Help File...

Page 199: ...is is a user who can store files in the machine and authorize other users to view edit or delete those files File Administrator This is the file administrator Granted authority to operate Not granted...

Page 200: ...trol This is a user granted full control Registered User This is a user whose personal information is registered in the address book The registered user is the user who knows the login user name and p...

Page 201: ...Name as U U U U Protection Code 1 1 Protection Object U U U U Protect Dest Per missions for Us ers Groups Protect File s Per missions for Us ers Groups FaxDest Transmis sion For mat U U Facsimile Num...

Page 202: ...r Destina tion SMB FTP NCP U SMB Path U FTP Port No U FTP Server Name U FTP Path U NCP Path U NCP Connec tion type U Settings User User Ad ministra tor Registered User Full Control Read only Edit Edit...

Page 203: ...ment Server Features The default for Menu Protect is Level 2 Tab Names Settings Menu Protect Off Level 1 Level 2 General Features Auto Image Density Priority U Oriental Type Priority U Original Photo...

Page 204: ...U Erase Border Width U Erase Original Shadow in Combine U Erase Centre Width U Front Cover Copy in Combine U Copy Order in Combine U Copy on Designating Page in Combine U Image Repeat Separation Line...

Page 205: ...ity DRAFT 1 U Stamp Colour COPY 1 U Stamp Colour URGENT 1 U Stamp Colour PRIORITY 1 U Stamp Colour For Your Info 1 U Stamp Colour PRELIMINARY 1 U Stamp Colour For Internal Use Only 1 U Stamp Colour CO...

Page 206: ...amp Position 1 2 1 U Stamp Position P 1 P 2 1 U Stamp Position 1 2 1 U Stamp Position 1 1 1 2 1 U Superimpose U Stamp Colour U Page Numbering Initial Letter U Input Output Switch to Batch U SADF Auto...

Page 207: ...t U U Auto Continue U U Memory Overflow U U Job Separation U U Auto Delete Temporary Print Jobs U U Auto Delete Stored Print Jobs U U Initial Print Job List U U Memory Usage U U Duplex U U Copies U U...

Page 208: ...er Font U U Extend A4 Width U U Append CR to LF U U Resolution U U PS Menu 1 Data Format U U Resolution U U Colour Setting U U Colour Profile U U PDF Menu 1 Change PDF Password U U PDF Group Password...

Page 209: ...U Print Delete Scanner Journal U Print Scanner Journal U Delete Scanner Journal U Scan Settings A C S Sensitivity Level U Wait Time for Next Orig Exposure Glass U Background Density ADS Full Colour U...

Page 210: ...tings Max E mail Size U U Program Change Delete Standard Message U U Backup File TX Setting U U Reception Settings Switch Reception Mode U U Program Special Sender U U Program Special Sender Print Lis...

Page 211: ...de U Program Memory Lock ID U Internet Fax Settings U U Program Fax Information U U Enable H 323 U U Enable SIP U U H 323 Setting U U SIP Setting U U Program Change Delete Gateway U U Tab Names Settin...

Page 212: ...ble Set tings has not been speci fied General Features Program Change Delete User Text U Panel Key Sound U Warm up Beeper U Copy Count Display U Function Priority U Print Priority U Function Reset Tim...

Page 213: ...U Printer Auto Reset Timer U Scanner Auto Reset Timer U Set Date U Set Time U Auto Logout Timer U Tab Names Settings Admin istrator authen tication has not been speci fied Administrator au thenticati...

Page 214: ...thernet Speed U Ping Command U Permit SNMP v3 Communication U Permit SSL TLS Communication U Host Name U Machine Name U Parallel Inter face 8 Parallel Timing U Parallel Communication Speed U Selection...

Page 215: ...U Transmission Speed U SSID Setting U Channel U WEP Encryp tion Set ting WEP Encryption Key 2 U Transmission Speed U Restore Defaults U Print List U Tab Names Settings Admin istrator authen tication h...

Page 216: ...mail Storage in Server U Default User Name Password Send 4 U Program Change Delete E mail Message U U Auto Specify Sender Name U Fax E mail Account U Scanner Resend Interval Time U Number of Scanner R...

Page 217: ...Charge Unit Management U Enhanced External Charge Unit Management U Extended Security U Auto Delete File in Document Server U Delete All Files in Document Server U Capture Priority 7 U Capture Delete...

Page 218: ...nitor Setting Device Settings The settings available to the user depend on whether or not administrator au thentication has been specified If administrator authentication has been specified the settin...

Page 219: ...olling Interval U Time Zone U Timer Auto Off Timer U Energy Saver Timer U Panel Off Timer U System Auto Reset Timer U Copier Document Server Auto Reset Timer U Facsimile Auto Reset Timer U Scanner Aut...

Page 220: ...ss U POP User Name POP Password 1 Timeout setting after POP Auth U POP3 IMAP4 Server Name U POP3 IMAP4 Encryption U POP3 Reception Port No U IMAP4 Reception Port No U SMTP Reception Port No U Fax E ma...

Page 221: ...ll U Add Staple U Paper Misfeed U Cover Open U Out of Paper U Almost Out of Paper U Hole Punch Receptacle is Full U Paper Tray Error U Output Tray Full U Unit Connection Error U Duplex Unit Error U Do...

Page 222: ...atus Info U Receivable E mail Address Domain Name U E mail Language U File Transfer SMB User Name SMB Password 1 FTP User Name FTP Password 1 NCP User Name NCP Password 1 Category Settings Admin istra...

Page 223: ...cation Login Name Attribute U LDAP Authentication Unique Attribute U Integration Server Authentication Printer Job Authentication U Integration Server Authentication Integra tion Server Name U Integra...

Page 224: ...ime U U Toner Saving U Sub Paper Size U U Page Size U Letterhead Setting U U Bypass Tray Setting Priority U U Edge to Edge Print U Tray Switching U Host Interface I O Buffer U U I O Timeout U U PCL Se...

Page 225: ...assword Category Settings Menu Protect Off Level 1 Level 2 Environmental Setting Closed Network Code Internet Fax Fax Information Program Memory Lock ID Fax Information Select Dial Push Phone Send Rec...

Page 226: ...way Address 1 5 Parameter Settings Just Size Printing Convert to PDF When Transferring to Folder Journal Immediate Transmission Result Report Communication Result Report Memory Storage Report SEP Code...

Page 227: ...option must be installed Category Settings Admin istrator authen tication has not been speci fied Administrator au thentication has been specified Availa ble Set tings has been speci fied Availa ble S...

Page 228: ...hether or not Available Settings has been specified Category Settings Admin istrator authen tication has not been speci fied Administrator au thentication has been specified Availa ble Set tings has b...

Page 229: ...ateway Address U DNS Server U LPR U RSH RCP U DIPRINT U FTP U IPP U IPP Timeout U Category Settings Admin istrator authen tication has not been speci fied Administrator au thentication has been specif...

Page 230: ...gon Mode U File Server Name U NDS Tree U NDS Context Name U Operation Mode U Remote Printer No U Job Timeout U Frame Type U Print Server Protocol U NCP Delivery Protocol U Category Settings Admin istr...

Page 231: ...njour Bonjour U Computer Name U Location U DIPRINT U LPR U IPP U Category Settings Admin istrator authen tication has not been speci fied Administrator au thentication has been specified Availa ble Se...

Page 232: ...rtain options and additional functions Hard Disk overwrite erases function DataOverwriteSecurity unit Data security for copying function Copy Data Security Unit PDF Direct Print function PostScript un...

Page 233: ...191 192 Edit Delete 191 192 Enable H 323 184 Enable SIP 184 Encrypt Address Book 153 Encrypted Communication Mode 147 Encryption Technology 3 Enhance File Protection 155 Environment Settings 181 Eras...

Page 234: ...Reset Printer Job 180 Restrict Adding of User Destinations 154 Restrict Display of User Information 154 Restrict Use of Destinations 153 Restrict Use of Simple Encryption 155 S Scan Settings 177 179 S...

Page 235: ...tered trademarks of Adobe Systems Incorporated PCL is a registered trademark of Hewlett Packard Company NetWare is a registered trademarks of Novell Inc Bluetooth is a Trademark of the Bluetooth SIG I...

Page 236: ...y Reference Read this manual carefully before you use this machine and keep it handy for future reference For safe and correct use be sure to read the Safety Information in About This Machine before u...

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