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Ricoh Aficio MP 2500, Facsimile Reference Manual

The Ricoh Aficio MP 2500 is a powerful multifunctional printer that combines printing, copying, and scanning capabilities. With its network manual, users can easily set up and configure the printer to their network. Download the free manual from our website to maximize the functionality of this exceptional product.

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Sending Fax Documents from Computers

169

5

Specifying Options

You can specify the options in the following list.
For details about transmission options, see the LAN-Fax Driver's Help.
• Sending at specific time
• Print  Fax  Header
• Attach a Cover Sheet
• Preview
• Save as file

To send a fax document at a specific time

A

Click 

[

Send Options

]

.

The 

[

Send Options

]

 tab appears.

B

Select the 

[

Sending at specific time

]

 check box, and then specify a transmission

time.

To print a sender stamp

A

Click 

[

Send Options

]

.

The 

[

Send Options

]

 tab appears.

B

Select the 

[

Print Fax Header

]

 check box.

To attach a cover sheet

A

Click 

[

Send Options

]

.

The 

[

Send Options

]

 tab appears.

B

Select the 

[

Attach a Cover Sheet

]

 check box.

A cover sheet is attached to the document you are sending.
Click 

[

Edit Cover Sheet...

]

 to edit the cover sheet.

Reference

p.176 “Editing Fax Cover Sheets”

Summary of Contents for Aficio MP 2500

Page 1: ...ore you use this machine and keep it handy for future reference For safe and correct use be sure to read the Safety Information in About This Machine before using the machine Transmission Send Settings Reception Changing Confirming Communication Information Fax via Computer Appendix 1 2 3 4 5 6 ...

Page 2: ...le for direct indirect special incidental or consequential damages as a result of handling or oper ating the machine Notes Some illustrations in this manual might be slightly different from the machine Certain options might not be available in some countries For details please contact your local dealer Caution Use of controls or adjustments or performance of procedures other than those specified i...

Page 3: ... mail addresses and user codes Also refer to this manual for explanations on how to connect the machine Troubleshooting Provides a guide to solving common problems and explains how to replace paper toner and other consumables Security Reference This manual is for administrators of the machine It explains security func tions that you can use to prevent unauthorized use of the machine data tam perin...

Page 4: ...e of this machine Other manuals PostScript 3 Supplement UNIX Supplement Manuals for DeskTopBinder Lite DeskTopBinder Lite Setup Guide DeskTopBinder Introduction Guide Auto Document Link Guide Note Manuals provided are specific to machine types For UNIX Supplement please visit our Web site or consult an authorized dealer PostScript 3 Supplement and UNIX Supplement include descriptions of functions ...

Page 5: ...20 Immediate Transmission 20 Sending multiple originals using the exposure glass Immediate Transmission 22 IP Fax Functions 23 Terminology 25 Notes on Using IP Fax 26 Functions Not Available for IP Fax Transmission 26 Internet Fax Functions 27 Notes on Using Internet Fax 29 Functions Not Available for E mail Transmission 30 Functions Not Available for E mail Reception 30 E mail Subject 30 T 37 Ful...

Page 6: ...tion List 69 Search by Registration Number 71 Search by Fax Number 73 Search by E mail Address 75 Search by IP Fax Destination 77 Search by LDAP Server 79 On Hook Dial 83 Manual Dial 85 Memory Storage Report 86 Canceling a Transmission 87 Before the Original Is Scanned 87 While the Original Is Being Scanned 87 While the Original Is Being Transmitted 88 Before the Transmission Is Started 89 2 Send ...

Page 7: ... Checkered Mark 132 Center Mark 133 Reception Time 133 Image Rotation 134 Page Separation and Length Reduction 134 Page Reduction 135 TSI Print Transmitting Subscriber Identification Print 136 If There Is No Paper of the Correct Size 136 Setting priority trays 137 Just size printing 137 4 Changing Confirming Communication Information Printing a List of Files in Memory Print TX Standby File List 13...

Page 8: ...ber Internet Fax destination or IP Fax destination 168 Specifying Options 169 To send a fax document at a specific time 169 To print a sender stamp 169 To attach a cover sheet 169 To display preview 170 Saving as files 170 Checking Transmission Using LAN Fax Driver 171 Confirming Transmission Results by E mail 171 LAN Fax Result Report 172 Printing and Saving 173 Editing Address Book 173 Programmi...

Page 9: ...Programming Frequently Used Functions to User Function Keys 181 Optional Equipment 182 Handset 182 Specifications 183 Specifications Required for the Internet Fax Destination Machines 185 Maximum Values 186 INDEX 187 ...

Page 10: ...viii ...

Page 11: ...cal telephone company The REN for this product is part of the product identifier that has the format US AAAEQ TXXXXX The digits represented by are the REN with out a decimal point e g 03 is a REN of 0 3 E If this equipment causes harm to the telephone network the telephone company will notify you in advance that temporary discontinuance of service may be required But if advance notice is not pract...

Page 12: ...l the devices does not exceed five Note to users in the United States of America Note This equipment has been tested and found to comply with the limits for a Class B digital device pursuant to Part 15 of the FCC Rules These limits are designed to provide reasonable protection against harmful interfer ence in a residential installation This equipment generates uses and can radiate radio frequency ...

Page 13: ...mber provided may not be a 900 number or any other number for which charges exceed local or long distance trans mission charges In order to program this information into your FAX machine you should complete the following steps Follow the FAX HEADER programming procedure in the Programming chapter of the operating instructions to en ter the business identification and telephone number of the termin...

Page 14: ...Save these instructions IMPORTANTES MESURES DE SÉCURITÉ Certaines mesures de sécurité doivent être prises pendant l utilisation de matéri al téléphonique afin de réduire les risques d incendle de choc électrique et de blessures En voici quelquesunes Ne pas utiliser l appareil près de l eau p ex près d une balgnoire d un lava bo d un évier de cuisine d un bac à laver dans un sous sol humide ou près...

Page 15: ...aper misfeeds damage to originals or loss of data Be sure to read these explanations Indicates supplementary explanations of the machine s functions and instruc tions on resolving user errors This symbol is located at the end of sections It indicates where you can find fur ther relevant information Indicates the names of keys that appear on the machine s display panel Indicates the names of keys o...

Page 16: ...cally returns to standby mode if you do not use the machine for a certain period of time You can select the period using the Fac simile Auto Reset Timer in System Settings To return to the standby screen manually do one of the following If you have placed the original in the optional ARDF and have not pressed the Start key remove the original If you have not placed an original press the Clear Mode...

Page 17: ...en the instruction Press Tone appears in this manual press the mid dle selection key When the instruction Press TX Mode appears in this manual press the right selection key 2 Escape key Press to cancel an operation or return to the previous display 3 OK key Press this to set numeric values make settings or select an entered item 4 Scroll keys Press to move the cursor to each direction one by one W...

Page 18: ...on installed optional units You can change Internet Fax setting under E mail Settings in the Fax Features menu You can change IP Fax settings under IP Fax Settings in the Fax Features menu Reference p 13 Transmission Modes p 58 Specifying a destination using the Quick Dial key p 67 Searching for a Destination in the Address Book Fax Features General Settings Guide Registering Addresses and Users f...

Page 19: ...to cancel On Hook mode after you transmit using On Hook dialing Set User Function Key Frequently used functions programmed as User Function keys are shown on the menu immediately after the power is turned on Function name Description Switch Reception Mode Specify the method for receiving fax messages Authorized Reception Specify whether or not unwanted fax mes sages are to be screened out Checkere...

Page 20: ...rger than the specified limit SMTP RX File Delivery This function is available on systems that al low routing of e mail received via SMTP Function name Description Enable H 323 Specify whether or not H 323 is used for IP Fax transmission Enable SIP Specify whether or not SIP is used for IP Fax transmission H 323 Settings Set the IPv4 address and alias telephone number of the gatekeeper SIP Setting...

Page 21: ...lts of forwarding Parameter Setting Parameter Settings allow you to customize various settings to suit your needs To change function settings set the Parameter Switches Program Special Sender Program Change Delete Special Senders perform initial setup and print the Special Sender List You can set functions for each sender if Special Senders are preprogrammed Program Memory Lock ID Program a Memory...

Page 22: ...12 ...

Page 23: ...Transmission starts automatically after the original is stored in memory This is convenient when you are in a hurry and want to take the document away with you You can also send the same original to several destinations Immediate Transmission Immediately dials the destination number and while scanning the original sends it It is very convenient when you want to send an original quickly or when you...

Page 24: ...ssion You can select the transmission type standard fax IP Fax or Internet Fax Important To select IP Fax destinations or Internet Fax destinations the optional print er scanner unit must be installed The display differs depending on whether or not the optional printer scanner unit is installed When sending over a fax line Press to display in the destination display column When sending to an e mai...

Page 25: ...is unplugged for about twelve hours all the documents stored in memory are deleted As soon as the main power switch is turned on the Power Failure Re port is printed to help you identify deleted files Simply turning off the power by pressing the Operation switch does not delete stored documents See Troubleshooting When Using the Facsimile Function Troubleshooting If memory is full 0 appears on the...

Page 26: ...estination Pressing switches the destination type between and A fax number e mail address and IP Fax destination can be specified simul taneously G Press the Start key Note If the combined total number of programmed destinations exceeds the maximum value only Immediate Transmission is possible For the maximum number of destinations you can specify per file see Maximum Values For the maximum number...

Page 27: ...ass Memory Transmission Follow these steps to send multiple originals using the exposure glass A Make sure that Memory Trans indicator lights B Place the first page of the original face down on the exposure glass C Specify a destination D Make the scan settings you require E Press the Start key The machine starts scanning F Place the next original on the exposure glass within 60 seconds after the ...

Page 28: ...he User Parameters switch 07 bit 2 in the Fax Features menu Standard Memory Transmission may be used instead of Parallel Memory Transmission if there is not enough free memory left If you use this function the Memory Storage Report will not be printed If the Clear Stop key is pressed the original jams or memory runs out Par allel Memory Transmission will stop The Communication Result Report is pri...

Page 29: ...the last destination specified for broadcasting For example if you specify four destinations A through D for broadcasting and if the lines to destinations A and C are busy the machine dials the destinations in the following order A B C D A and C To check the transmission progress print the TX file list If you specify a second transmission while broadcasting to several destinations faxes are transm...

Page 30: ...ransmission Important Internet Fax is executed in only Memory Transmission that starts transmis sion automatically after storing documents in memory If you specify an Internet Fax destination after selecting Immediate Trans mission the mode switches to Memory Transmission If you try to select Immediate Transmission after specifying an Internet Fax destination the Dest and functions that could not ...

Page 31: ... Quick Dial key specify a destination To specify a destination using a Quick Dial key see Using the Quick Dial Keys If you make a mistake press the Clear Stop key and then enter the correct number E Press the Start key The machine dials a destination Note Documents are not stored in memory Reference p 42 Original Type p 43 Resolution p 44 Image Density Contrast p 46 Sending Over a Fax Line p 48 Se...

Page 32: ...mediate Trans indicator is lit B Place the first page face down on the exposure glass C Specify a destination D Make the scan settings you require E Press the Start key F Place the next original on the exposure glass within 10 seconds after the ma chine has finished scanning the first original G Repeat steps D to F for all originals H Place the last original and then press the q key ...

Page 33: ...as the network protocol Specify an IPv4 address or host name instead of a fax number for sending When using a gatekeeper specify its alias telephone number When using a SIP server you can send by specifying SIP user name Specify addresses of the gatekeeper or SIP server proxy server register server redirect server as appropriate in IP Fax Settings in the Fax Features menu You can also transmit to ...

Page 34: ...ns this machine must be connected to a LAN and set up correctly under IP Fax Settings in Fax Features Before using this function configure the network in the System Settings menu The facsimile function of this machine cannot be used with IPv6 Note IP Fax supported by this machine is ITU T Recommendation T 38 compliant ALT001S ...

Page 35: ...connected to an IP network and converts alias telephone numbers to IPv4 addresses and performs authentication functions In addition a gatekeeper governs band transmission rate assignment and access control SIP server A SIP server mediates connection requests between devices connected to an IP network and is composed mainly of servers that have the following three functions Proxyserver ReceivesSIPr...

Page 36: ...t is deleted the Power Failure Report is automatically printed out when the main power switch is turned on Use this report to check which documents were deleted Simply turning off the power by pressing the Operation switch does not delete stored documents See Troubleshooting When Using the Facsimile Function Troubleshooting Reference Troubleshooting When Using the Facsimile Function Troubleshootin...

Page 37: ...mportant To use Internet Fax functions the optional printer scanner unit must be installed To use Internet Fax functions this machine must be connected to a LAN and set up correctly under System Settings The facsimile function of this machine cannot be used with IPv6 To send Internet Fax documents in the Fax Features menu under E mail Set tings set Internet Fax Settings to On However documents can...

Page 38: ...ings of Fax Features See Received Images for how e mail is actually received by the computer For details about how to confirm the transmission result see Checking the Transmission Result TX File Status When you transmit an Internet Fax specifying a user code and the e mail ad dress is set as the routing destination of the specified user code a Communi cation Result Report is sent after the transmi...

Page 39: ...er net Fax transmission that bypasses the SMTP server a public telephone line fax or IP Fax whenever communication time is a concern If a power outage lasts about twelve hours or the machine is disconnected from the power outlet for about twelve hours documents stored in the fax machine s memory are deleted If any document is deleted the Power Failure Report is automatically printed out when the m...

Page 40: ...eception E mail Subject If you send e mail without specifying a subject a subject is automatically inserted Subjects differ depending on Stamp Sender Name settings When Stamp Sender Name is set to on From Sender Name Fax Message NO xxxx When Stamp Sender Name is set to off If Own Fax Number and Own Name are programmed From Own Fax Number Own Name Fax Message NO xxxx If only Own Fax Number is progr...

Page 41: ... that the final recipient address sent is pro grammed in the Address Book If it is programmed as a full mode destination the sender automatically registers the receiver s reception capability The reg istered reception capability is updated each time the sender receives new re ception capability information The sender can send documents to the receiver based on this information If the receiver is p...

Page 42: ...lacing originals in the optional ARDF Placing Originals in the ARDF Copy Reference Non compatible originals for the ARDF Copy Reference Important If you place A5 size originals on the exposure glass they are not detected Place A5 size originals into the ARDF Do not lift the ARDF while using it to scan originals How to place A4 B4 JIS Japanese Industrial Standard A3 81 2 11 81 2 14 and 11 17 size o...

Page 43: ... place an A4 81 2 11 original in the portrait orientation K the image is sent rotated by 90 You can send the first page from the exposure glass then the remaining pages from the ARDF You cannot change from the ARDF to the exposure glass When transmitting from memory see Sending multiple originals using the exposure glass Memory Transmission When sending immediately see Sending multiple originals u...

Page 44: ...cult to Detect p 39 Transmission with Image Rotation p 41 Detecting Blank Sheet System Settings General Settings Guide Placing Originals Copy Reference Acceptable Original Sizes Where original is set Acceptable original size Maximum number of sheets Paper thickness Exposure glass Up to A3 297 420 mm 11 17 279 432 mm 1 ARDF one sided document A5 to A3 L up to 1200 mm long 81 2 51 2 to 11 17 L 50 sh...

Page 45: ...17 on the exposure glass only an A3 11 17 area is scanned Exposure Glass ARDF Maximum scan area The following shows the maximum scan area Memory Transmission 297 1200 mm 11 47 W L from the ARDF Immediate Transmission 297 1200 mm 11 47 W L from the ARDF 297 432 mm 11 17 W L from the exposure glass BAM006S ...

Page 46: ... in the following ways When you place an original in the ARDF an original wider than about 264 mm 10 4 is scanned as A3 11 17 size An original narrower than about 230 mm 9 1 is sent as 81 2 11 or 81 2 14 size and an original narrower than about 264 mm 10 4 is scanned as B4 JIS Originals up to 1200 mm 47 2 in length can be scanned See the following table for sizes the machine can detect when you pl...

Page 47: ...ginal again then press Start key message appears If this happens do the following A Press Exit The previous display returns B Remove the original and replace it C Press the Start key Note If you repeat steps A to C twice and the original size is still not detected the screen for specifying the original size appears Select the original size and then press the OK key ...

Page 48: ...er dark originals with dense text or drawings originals that contain areas of solid print originals that have solid print around their edges originals with glossy surfaces bound originals of more than 10 mm 0 3 in thickness such as books The following paper sizes are automatically detected in facsimile mode Metric Version Auto detect Unable to auto detect Inch Version Auto detect Unable to auto de...

Page 49: ...cument using the ARDF the machine can stamp a circle mark at the bottom of the original When sending a two sided document the document is marked at the bottom of the front page and top of the rear page Important The optional ARDF is required Stamp only works when scanning from the ARDF This function must be registered to a User Function key in advance It is reg istered to the User Function key F3 ...

Page 50: ...sfully sent by Immediate Transmission When the stamp starts getting lighter replace the cartridge If a multi page feed or paper jam occurs the originals are not sent properly and not stamped If you find a page that is not stamped send only that page again A paper jam during Parallel Memory Transmission may cause the trans mission to fail even if stamping is performed You cannot turn the Stamp func...

Page 51: ...message appears for a few seconds The message dif fers depending on the number of pages to be scanned and transmission mode When sending a document using Immediate Transmission or when all pages have been scanned in Memory Transmission When some pages are left unscanned in Parallel Memory Transmission or Memory Transmission Note Even if a near blank sheet is detected it is transmitted as normal Yo...

Page 52: ...following settings for original types are available Text Select Text to send high contrast black and white image originals Use this setting when you only want to send clearer text even if the original contains text and photographs Photo Select Photo to send an original containing a halftone image such as a photo graph or a color original A Press the Original Type key for the type you require Press...

Page 53: ...ng it takes to transmit Therefore images scanned at high resolution have high quality but transmission takes longer Conversely low resolution scanning re sults in lower quality but the original is sent more quickly Select the setting that matches your needs based upon this trade off between speed and image clarity Standard 8 3 85 lines mm 200 100 dpi Select for originals containing normal size cha...

Page 54: ...sing Internet Fax transmission documents are sent at Detail res olution even if you have specified Fine To send a document at Fine configure the Full Mode when registering the destinations in the Address Book Reference p 31 T 37 Full Mode p 150 Printing the Journal Image Density Contrast Adjust the image density for scanning originals Use the Image Density key to vary the image density within 5 le...

Page 55: ...e next page that you checked on the exposure glass C Select the image density resolution and original type You have about 60 seconds 10 seconds for Immediate Transmission to se lect density resolution and original type The time remaining is shown on the display Adjust the settings for each page before you press the Start key When placing originals in the optional ARDF A Check which pages you want ...

Page 56: ...ectly using the number keys on the right side of the control panel A Press to display B Enter the fax number using the number keys To specify a destination using a Quick Dial key see Using the Quick Dial Keys If you make a mistake press the Clear Stop key and then enter again C Press the Start key The machine starts to scan the original and stores it in memory When scan ning ends the Communicating...

Page 57: ...n the display You can also program numbers including pauses in the destination list Entering a tone This function allows a machine connected to a pulse dialing line to send tonal signals for example if you want to use a special service on a tone dialing line When you press Tone the machine dials the number using tonal signals This section explains how to use the tone function with On Hook Dial as ...

Page 58: ... IP Fax This section explains how to specify a destination using IP Fax transmission When using IP Fax transmission specify the IP Fax destination IPv4 address host name or alias telephone number in place of the fax number Important To use IP Fax functions the optional printer scanner unit must be installed To send an IP Fax document in the Fax Features menu configure the IP Fax Settings as follow...

Page 59: ... standby screen appears E Press Manual To specify a destination using a Quick Dial key see Using the Quick Dial Keys F Enter the IP Fax destination and then press the OK key Ifyouenteranincorrectcharacter pressthe Clear Stop key Then re enterthecharacterscorrectly To change the IP Fax destination after pressing the OK key press EditDest re enter an IP Fax destination and then press the OK key ...

Page 60: ...ary depending on the network settings made by the administrator Ask the machine administrator for details For detailsaboutenteringtheIP Faxdestination see RegardingIP Faxdestinations To avoid accidentally pressing the wrong Quick Dial key you can set the machine so that each time a destination is added using a Quick Dial key Add Dest must be pressed Make the setting in User Parameters switch 17 bi...

Page 61: ...m IP Fax to G3 fax Specify the G3 fax telephone number of the receiving machine Example 0312345678 When using a gatekeeper server From IP Fax to IP Fax Specify the alias telephone number of the receiving machine Example 0311119999 alias telephone number From IP Fax to G3 fax Specify the G3 fax telephone number of the receiving machine Example 0312345678 When using a SIP server From IP Fax to IP Fa...

Page 62: ...s a number that is registered in the gatekeeper and is available only in the network to which the gatekeeper is connected Pay attention to the number of telephone number digits set in the gateway IPv4 address conversion table to avoid transmission error Sending to an E mail Address This section explains how to specify an e mail address as a destination When using Internet Fax transmission specify ...

Page 63: ...tination and then press the OK key If you enter an incorrect character press the Clear Stop key Then re enter the characters correctly To change the e mail address after pressing the OK key press EditDest re enter an e mail address and then press the OK key D To add a destination press Add Dest E Specify the next destination To add another destination repeat steps D and E ...

Page 64: ...n User Parameters switch 17 bit 2 in the Fax Features menu For the maximum number of digits for a destination see Maximum Values If Auto Specify Sender Name is set to On the sender is automatically specified and you can omit the procedure for specifying a sender If On is selected the specified e mail address is printed at From If no e mail address is specified for the sender or if the specified e ...

Page 65: ...using this function even if reception is not successful an Error Mail Notification is not sent to the sender When an Internet Fax is transmitted using this function even if transmission is not successful the error e mail is not sent from the server When using this function you cannot send Internet Fax documents to the ad ministrator s e mail address programmed on this machine You can send Internet...

Page 66: ... the other party s IPv4 address Example The other party s e mail address is abc defcompany com and the IPv4 address is 192 168 1 10 abc 192 168 1 10 Follow these steps to bypass the SMTP server A Press TX Mode B Select Send via SMTP Server using T or U and then press the OK key C Select On or Off using T or U and then press the OK key D Press the Escape key The standby screen appears ...

Page 67: ...ck box selected the SMTP server setting speci fied on this machine is enabled Reference p 157 Sending Fax Documents from Computers System Settings General Settings Guide Fax Features General Settings Guide Registering Addresses and Users for Facsimile Scanner Functions Gen eral Settings Guide Special Operations under Windows Network Guide Using the Quick Dial Keys You can specify a destination sim...

Page 68: ...top key and try again To select more destinations repeat steps A and B When you add destinations if you switch the destination type between and press Add Dest and then repeat steps A and B C Press the Start key Note Destinations programmed can be checked using Destination List in Ad ministrator Tools in System Settings You do not have to press Add Dest when adding the same type of destina tion as ...

Page 69: ... mode switches to Memory Transmission If you try to select Immediate Transmission after specifying a group the Dest and functions that could not be specified on immediate transmission is already selected message appears When this happens press Exit The total number of destinations programmed in multiple groups should not exceed the maximum number of destinations you can specify for one file For de...

Page 70: ... Press Can cel to change the destination You can select the priority order used to specify an alternative destination if there is no destination of the specified type Make this setting with User Parameters switch 32 bit 0 in the Fax Features menu To cancel any destination s among the group press View and display the desired destination using U or T and then press the Clear Stop key Reference p 61 ...

Page 71: ...display B Press the Check Destination key C If you specified more than one destination display them one by one using U or T D Press the OK key when confirmation is complete The display returns to that of step A Note If you specified a group using the Quick Dial keys the group icon appears to the left of the destination name by pressing the Check Destination key When you specify a destination using...

Page 72: ...dialed using the external telephone Destinations dialed by Redial regarded as already stored in memory Second and later destinations broadcasted to Destinations specified in the LAN Fax Driver on the computer To redial a fax number do not dial any numbers before you press the Pause Redial key If you press the Pause Redial key after entering numbers using the number keys a pause is entered instead ...

Page 73: ... function Select this function before pressing Manual When you press Program you can register a selected recipient in the des tination list For the maximum number of redials the machine can store see Maximum Values Reference p 66 Programming Destinations from Redial Screen p 186 Maximum Values ...

Page 74: ...destinations using Address Book Management in Administrator Tools in the System Settings menu A Press the User Tools Counter key B Select System Settings using U or T and then press the OK key C Select Administrator Tools using U or T and then press the OK key D Select Address Book Management using U or T and then press the OK key ARX033S ...

Page 75: ...etails about installation see Monitoring and Configuring the Printer Network Guide or for information about the Address Book see the relevant Help Reference Registering Addresses and Users for Facsimile Scanner Functions Gen eral Settings Guide Monitoring and Configuring the Printer Network Guide Programming Destinations from Check Destination Screen This section explains how to register a directl...

Page 76: ...e Address Book using the Redial screen If Program appears on the screen it is possible to register a destination dis played on the Redial screen to the Address Book A On the Redial screen select the destination you want to register to the Ad dress Book B Press Program For details about registering destinations see Registering Addresses and Users for Facsimile Scanner Functions General Settings Gui...

Page 77: ...se first characters match the entered characters A warning message appears if the search returns more than the maximum number of destinations you can search for at a time Press Exit and change the destination name to view fewer destinations Reference p 186 Maximum Values System Settings General Settings Guide Search by Name Follow these steps to search for a destination registered in the Address B...

Page 78: ...tination name you want to search for and then press the OK key Depending on the type of characters to enter press the Shift key to switch the mode If you enter the wrong destination name before pressing the OK key press the Clear Stop key and then enter the correct destination name F Confirm the characters you entered and then press the OK key When the search is finished the results appear ARX034S...

Page 79: ...annot specify destinations twice If you try the This destination has already been programmed message appears Press Exit to return to the standby screen Press Add Dest to specify other destinations Reference Entering Text About This Machine Search by Destination List Follow these steps to search for a destination registered in the Address Book us ing the destination list Important If LDAP Search is...

Page 80: ...ation number order E Select a destination using U or T and then press V to specify it put a tick against it Multiple destinations can be selected Press W to deselect a destination F Press the OK key Note You cannot specify destinations twice If you try the This destination has already been programmed message appears Press Exit to return to the standby screen Press Add Dest to specify other destina...

Page 81: ...tant If LDAP Search is set to Off in Administrator Tools in the System Settings menu the display for selecting either Search Address Book or Search LDAP does not appear A Press to switch the destination type between and B Press the Search Destination key C Select Search Address Book using U or T and then press the OK key D Select Search by Registration No using U or T and then press the OK key ARX...

Page 82: ...lect a destination before pressing the OK key press W Note If no destination matches the specified text the Specified destination is not programmed message appears Press Exit to return to the dis play of step D You cannot specify destinations twice If you try the This destination has already been programmed message appears Press Exit to return to the standby screen Press Add Dest to specify other ...

Page 83: ...in the System Settings menu the display for selecting either Search Address Book or Search LDAP does not appear A Press to display B Press the Search Destination key C Select Search Address Book using U or T and then press the OK key D Select Search Fax Destination using U or T and then press the OK key If Search Fax Destination does not appear press the Escape key to return to step A and then swi...

Page 84: ...tination using U or T and then press V to specify it put a tick against it Multiple destinations can be selected Press W to deselect a destination H Press the OK key Note If no destination matches the specified text the Specified destination is not programmed message appears Press Exit to return to the dis play of step D You cannot specify destinations twice If you try the This destination has alr...

Page 85: ...ols in the System Settings menu the display for selecting either Search Address Book or Search LDAP does not appear A Press to display B Press the Search Destination key C Select Search Address Book using U or T and then press the OK key D Select Search by E mail Address using U or T and then press the OK key If Search by E mail Address does not appear press the Escape key to return to step A and ...

Page 86: ...r G Select a destination using U or T and then press V to specify it put a tick against it Multiple destinations can be selected Press W to deselect a destination H Press the OK key Note If no destination matches the specified text the Specified destination is not programmed message appears Press Exit to return to the dis play of step D You cannot specify destinations twice If you try the This des...

Page 87: ...r Tools in the System Settings menu the display for selecting either Search Address Book or Search LDAP does not appear A Press to display B Press the Search Destination key C Select Search Address Book using U or T and then press the OK key D Select Search Fax Destination using U or T and then press the OK key If Search Fax Destination does not appear press the Escape key to return to step A and ...

Page 88: ...is finished the results appear H Select a destination using U or T and then press V to specify it put a tick against it Multiple destinations can be selected Press W to deselect a destination I Press the OK key Note If no destination matches the specified text the Specified destination is not programmed message appears Press Exit to return to the dis play of step D You cannot specify destinations ...

Page 89: ...vailable if LDAP Search is set to Off under Administra tor Tools in the System Settings menu A Press the Search Destination key B Select Search LDAP using U or T and then press the OK key C Select Select Server using U or T and then press the OK key D If more than one server is programmed select the server you want to search using U or T and then press the OK key The screen returns to that of step...

Page 90: ...key Conditions Name E mail Address Fax Destination Company Name and Department Name are those programmed in the LDAP server G Enter a partial string and then press the OK key Depending on the type of characters you need to enter press the Shift key to switch between modes To search for an IP Fax destination press IP on the Fax Destination screen ...

Page 91: ...er A Last Word Search for strings that end with the specified character Example When searching for ABC enter C Exact Match Search for strings that fully match the specified character Example When searching for ABC enter ABC Fuzzy Search Perform a fuzzy search according to the searching method supported by the LDAP server I Press the Escape key The screen returns to that of step E J Press Search Wh...

Page 92: ...tion for LDAP servers by specify ing the Search Options under Prog Chnge Del LDAP Server under Sys tem Settings For details about setting Search Options see System Settings General Settings Guide The string you enter in the Name condition field in step F is read as the first or last name depending on the administrator s setting For example to search for the name John Smith ask the system administr...

Page 93: ... from the internal speaker If you want to cancel this operation press the On Hook Dial key again C Dial To specify a destination using a Quick Dial key see Using the Quick Dial Keys The machine immediately dials the destination If you make a mistake press the On Hook Dial or Clear Modes key and then try again D When the line is connected and you hear a high pitched tone press the Start key The tra...

Page 94: ...ou have the optional handset or an external telephone on the fax ma chine you can speak with the other party when you hear a voice If you hear a voice before pressing the Start key pick up the optional handset or the handset of the external telephone and tell the receiver you want to send a fax document ask them to switch to facsimile mode For details about On Hook Release Time see Fax Features Ge...

Page 95: ...l Keys The machine immediately dials the destination If you make a mistake replace the handset and then try again from step B D When the line is connected and you hear a high pitched tone press the Start key to send your fax document If you hear a voice tell the receiver that you want to send them a fax docu ment ask them to switch to facsimile mode The transmission starts E Replace the handset If...

Page 96: ...in the Fax Features menu Even if the machine is set up not to print this report it is still printed if an orig inal could not be stored You can select whether to include part of the original image on the report with the User Parameters switch 04 bit 7 in the Fax Features menu You can select whether to display a destination with the User Parameters switch 04 bit 4 in the Fax Features menu You can s...

Page 97: ...d Use this procedure to cancel a transmission before pressing the Start key A Press the Clear Modes key Note When originals are placed into the ARDF you can cancel transmission simply by removing them While the Original Is Being Scanned Use this procedure to cancel a transmission after pressing the Start key A Press the Clear Stop key The machine stops scanning Note Scanning may be completed while...

Page 98: ...ng transmission press No D Press the Escape key The standby display appears Note If you cancel a document while it is being sent the transmission is halted as soon as you finish the cancellation procedure However some pages of the document may already have been sent and received at the other end If the transmission finishes while you are carrying out this procedure it will not be canceled If multi...

Page 99: ...ission search for the file to be canceled among the files stored in memory and then de lete it You can cancel transmission of a file while the file is being sent stored in mem ory or fails to transmit All the scanned data is deleted from memory Important This function is unavailable with Immediate Transmission A Press the Job Information key B Select Check Stop TX File using U or T and then press ...

Page 100: ...ransmission while the file is being sent some pages of your file may have already been sent and is received at the other end If the transmission finishes while you are carrying out this procedure transmission cannot be canceled If multiple destinations were specified only the number of the destina tions that have not received the document you sent is shown If multiple destinations were specified o...

Page 101: ...re lost If documents are lost for this reason a Power Fail ure Report is automatically printed when the operation switch is turned on Use this report to identify lost documents For details see Troubleshooting When Using the Facsimile Function Troubleshooting This function is unavailable with Immediate Transmission If you specify Im mediate Transmission for this function the Dest and functions that...

Page 102: ... make a mistake press the Clear Stop key before pressing the OK key and then try again To cancel Send Later press the Escape key The display returns to that of step C F Press the Escape key The standby display appears To check the settings press TX Mode G Specify a destination and then press the Start key Note You can specify a time within 24 hours of the current time If the current time shown is ...

Page 103: ...ed In the destination list register senders specify their e mail addresses and register as Sender Only or Dest Sender in advance using Address Book Management in System Settings If user authentication is set the user logged in is set as sender The transmis sion result is sent to the logged in user s e mail address A Place the original and then select the scan settings you require B Press TX Mode C...

Page 104: ...nsmission results by e mail using Internet Fax select E mail using U or T and then press the OK key If the sender s e mail address is registered you can specify whether or not to send the transmission result by e mail to the sender If you enable this func tion the transmission result is sent to the registered mail address The display returns to that of step C H Press the Escape key The standby dis...

Page 105: ...h operations for Sender Settings User Function keys allow you to omit steps B C and H You can use Communication Result Report etc to check usage status by specified users If user authentication is set you can check usage by logged in users If User Code is set to sender you can count the number of uses by each user To cancel the Sender Settings cancel the transmission See Canceling a Transmission R...

Page 106: ...ABX system you are using you might have to enter a PIN Code every time you want to send a fax If you want to use PIN Code Transmission ask the PABX administrator the PABX you are connected to supports the PIN Code function and if it does con tact your service representative for information about setting up Important Program the PIN Code TX function to a User Function key beforehand This function i...

Page 107: ...e Start key Note For the maximum number of digits you can use in a PIN Code see Max imum Values You can enter numbers p q and pauses PIN Codes are not printed in lists and reports You can set the machine so that a PIN Code must be entered after the fax num ber before you can send a fax For details contact your service representative Reference p 186 Maximum Values Fax Features General Settings Guid...

Page 108: ... want to send Important To use Internet Fax functions the optional printer scanner unit must be installed A Place the original and then select the scan settings you require B Press TX Mode C Select E mail Options using U or T and then press the OK key D Select Attach Subject using U or T and then press the OK key E Enter the subject line and then press the OK key Depending on the type of character...

Page 109: ... you send e mail without setting a subject a subject is automatically in serted For details about how the subject is automatically inserted see E mail Subject and Received Images You cannot send a subject only as e mail without an original For the maximum number of characters for an e mail subject see Maxi mum Values Reference p 30 E mail Subject p 93 Sender Settings p 125 Received Images p 186 Ma...

Page 110: ...o verify the transmission was received Important The Reception Notice feature is only available if the receiver supports MDN Message Disposition Notification A Place the original and then select the scan settings you require B Press TX Mode C Select E mail Options using U or T and then press the OK key D Select Return Receipt using U or T and then press the OK key E Select On or Off using U or T a...

Page 111: ...esult column will be overwritten each time a new notice message is received However if you receive a reception notice message indicating an error Error appears in the Result column and will not be overwritten even if you subsequently receive a reception notice message as OK following the error message Reception notice results are only shown in the Journal The Result column in all other files lists...

Page 112: ...ted on the header of every page you send Required in the USA A Place the original and then select the scan settings you require B Press TX Mode C Select Print Fax Header using U or T and then press the OK key D Select On using U or T and then press the OK key The screen returns to that of step C E Press the Escape key The standby screen returns To check the settings press TX Mode F Specify a desti...

Page 113: ...switch 18 bit 3 2 1 0 in the Fax Features menu You can program one of the User Function keys with operations for this function Using the User Function key allows you to omit steps B through E In the USA law requires that your fax number be included in the Fax Header Register the fax number and switch on Fax Header Print with User Parameters switch 18 bit 1 in the Fax Features menu See Fax Features...

Page 114: ...ed The receiver s name is printed as follows Receiver s name printed at the top of the page and preceded by To Set this function as follows Set Label Insertion to On when programming fax destinations Select Programmed Name for Label Insertion when sending fax documents A Place the original and then select the scan settings you require B Press TX Mode C Select Label Insertion using U or T and then ...

Page 115: ...Label Insertion 105 2 F Specify a destination and then press the Start key Note Programmed Name is selected by default ...

Page 116: ...ve the Transfer Station function This function helps you save costs when you send the same document to more than one place in a distant area and saves time since many documents can be sent in a single operation Important Documents can be sent to facsimiles that have the Personal Box function A SUB Code cannot be used with Internet Fax To use this function set SUB Code TX to On Program this functio...

Page 117: ... E Press the Escape key The standby screen returns F Enter the fax number of a destination or an IP Fax destination G Press the User Function key F1 to F3 programmed with SUB SEP Code H Enter a SUB Code and then press the OK key If you make a mistake press the Clear Stop key before pressing the OK key and then try again ARX030S ...

Page 118: ...alues YoucanstoreSUBCodesaswellasnamesandfaxnumbersinthedestinationlist The SUB Code is printed on lists and reports Reference p 186 Maximum Values Fax Features General Settings Guide Registering Addresses and Users for Facsimile Scanner Functions Gen eral Settings Guide Setting a Password There are times when you may want to use an SID Sender ID when sending confidential faxes with the SUB Code f...

Page 119: ... or receive documents from multiple destinations Important Documents can be received from facsimiles that have Information Boxes and the polling transmission function A SEP Code cannot be used with Internet Fax To use this function set SEP Code RX to On Program this function to one of the User Function keys in advance A Press TX Mode B Select SEP Code RX using U or T and then press the OK key C Se...

Page 120: ...K key The standby screen returns I Press the Start key Note Make sure the number of digits in the SEP Code matches the specification of the machine from which you are receiving For the maximum number of digits for the SEP Code of this machine see Maximum Values You can enter numbers p q and spaces YoucanstoreSEPCodesaswellasnames andfaxnumbersinthedestinationlist The SEP Code is printed on lists a...

Page 121: ...ce p 186 Maximum Values Registering Addresses and Users for Facsimile Scanner Functions Gener al Settings Guide SEP Code RX Reserve Report This report is printed after SEP Code Reception is set up You can use this report to check the reservations for SEP Code Reception Note You can turn this function on or off with the User Parameters switch 03 bit 3 in the Fax Features menu You can have a destina...

Page 122: ...r off with the User Parameters switch 03 bit 4 in the Fax Features menu To view the report without text disruption select a font of even character width in your e mail application s settings You can display a destination with the User Parameters switch 04 bit 4 in the Fax Features menu You can display a sender name with the User Parameters switch 04 bit 5 in the Fax Features menu Reference p 149 J...

Page 123: ...ired A Place the original in the ARDF and then select the scan settings you require B Press TX Mode C Select 2 Sided TX using U or T and then press the OK key D Select the transmission mode using U or T and then press the OK key Select 2 Sided from 1st Page to send a two sided original from the first page Select 1 Sided for 1st Page if you want to send a cover letter as the first page ...

Page 124: ... Two Sided Transmission press the Escape key The display re turns to that of step C F Select the page opening orientation using U or T and then press the OK key The screen returns to that of step C G Press the Escape key The screen returns to the standby screen H Specify a destination and then press the Start key ...

Page 125: ...e original position and page opening orientation This function is only available with Memory Transmission This function is only available with the ARDF You can confirm whether both sides were properly scanned using the Stamp function You can program one of the User Function keys with operations for this function Using the User Function keys allows you to omit steps B C and G Make sure that the spe...

Page 126: ...Send Settings 116 2 ...

Page 127: ...s of the received documents with the senders The machine may not be able to receive fax documents when free memory space is low If free memory reaches 0 during Immediate Reception any further recep tion becomes impossible and the current communication is terminated Note If the Substitute Reception is used a fax document is not printed it is stored in memory This machine supports Standard and Detai...

Page 128: ...Failure Re port is automatically printed when the operation switch is turned on Use this report to identify lost documents See Troubleshooting When Using the Fac simile Function Troubleshooting The machine may not be able to receive fax documents when free memory space is low If free memory reaches 0 during Memory Reception any further reception becomes impossible and the current communication is ...

Page 129: ... when fax documents have been received using Substitute Reception Important Reception may not take place if there is not enough free memory If free memory reaches 0 during Substitute Reception any further reception becomes impossible and the current communication is terminated Note The Receive File indicator may light even when receiving documents using Immediate Reception Reference Fax Features G...

Page 130: ...Number the machine may fail to receive an important fax document It is recommended that you ask important senders to program an Own Name or Own Fax Num ber in advance Free The machine switches to Substitute Reception regardless of whether or not the sender has programmed their Own Name or Own Fax Number Disable The machine does not receive any documents Reference Fax Features General Settings Guid...

Page 131: ... the external telephone B If you hear beeps press the Start key or the User Function key pro grammed with Start Manual Reception The Start key is only available in facsimile mode when an original is not placed C Replace the optional handset or the handset of the external telephone The machine will start receiving Note When the operation switch is off even if the main power switch is on you cannot ...

Page 132: ...If you program a User Function key with Switch Reception Mode you can switch the reception mode quickly A Press the Switch RX Mode key B Select the reception mode using U or T and then press the OK key The standby display appears To cancel the selection press the Escape key Reference Fax Features General Settings Guide ARX039S ...

Page 133: ...ndows Server 2003 reception is not possible Note When Reception Protocol is set to POP3 or IMAP4 you can set the machine to retain incoming e mail or delete it from the server in System Settings With User Parameters switch 21 bit 1 in the Fax Features menu you can have the machine send the return receipt in response to the reception notice request attached to the sent e mail Reference System Setti...

Page 134: ...eybeforehand A Press the User Function key F1 to F3 programmed with Manual E mail Reception B Press the Start key The machine accesses the server to check for e mail and receives any new e mail The standby display appears Note Alternatively press the Job Information key and then select Manual E mail Reception to receive e mail Reference Fax Features General Settings Guide ARX030S ...

Page 135: ... the host name and e mail address see System Settings General Set tings Guide 1 E mail transmitted without speci fying a subject in E mail Options 2 E mail transmitted with a subject specified in E mail Options 3 From The name e mail address of the sender 4 Date The date and time of e mail transmission 5 To The e mail address of the recipient 6 Subject Shows the subject specified in E mail Options...

Page 136: ...ender name differs according to that of the Stamp Sender Name setting and other functions The display format of the subject varies according to Stamp Sender Name and other settings Reference p 30 E mail Subject System Settings General Settings Guide ...

Page 137: ...nd IP Fax functions the optional printer scanner unit must be installed Forwarding Received Documents This machine can forward received documents to other destinations pro grammed in this machine Important To use this function specify the Forwarding destination in advance For warding can be set under Administrator Tools in Fax Features ALT004S ...

Page 138: ...meters switch 11 bit 6 in the Fax Features menu You can set whether or not the Folder Transfer Result Report is transmitted to the specified e mail address if folders are programmed as the forwarding destinations to which documents are sent from all senders or Special Senders For details see Fax Features General Settings Guide For the maximum number of destinations you can program in a group see M...

Page 139: ...server will send an error notification to the originator When the SMTP server attempts to route received documents to this machine while the machine is transmitting e mail the machine will respond to the SMTP server with a busy signal Then the SMTP server usually tries re sending the documents until the set timeout Reference p 123 Auto E mail Reception System Settings General Settings Guide Routin...

Page 140: ...ved via SMTP can also be routed to single or group destinations programmed in the destination list If an e mail transfer request is received when the SMTP RX File Delivery is Off in the Fax Features menu this machine responds with an error message to the SMTP server You can make settings that limit transfer to specified originators Using this function you can also send documents from your e mail a...

Page 141: ...the main power switch is on Important Reception is not possible if both the operation switch and main power switch are turned off Note You can set whether documents are printed as soon as they are received Im mediate Reception with the User Parameters switch 14 bit 0 in the Fax Fea tures menu You can also have fax documents received by Memory Reception Substitute Reception printed after the machin...

Page 142: ...e beep or turn it off completely set the volume to the minimum level using Adjust Sound Volume in the Fax Features menu Reference Troubleshooting When Using the Facsimile Function Troubleshooting Checkered Mark When this function is turned on a Checkered Mark is printed on the first page of fax documents to help you separate them Note You can turn this function on or off using Checkered Mark in th...

Page 143: ...e exact center of the edge Reference Fax Features General Settings Guide Reception Time You can have the date time and file number printed at the bottom of the docu ment when it is received Note You can turn this function on or off using Print Reception Time in the Fax Fea tures menu When a received document is split and printed on two or more sheets the re ception time is printed on the last shee...

Page 144: ...ed in the machine each page of the document can be split and printed on several sheets or reduced and printed on a single sheet For example this function splits the document if the document length is 20 mm 0 79 or longer than the paper used The document is reduced if it is less than 20 mm 0 79 When a document is split an asterisk p is inserted at the split position and about 10 mm 0 39 of the spli...

Page 145: ... document that is longer than the paper in the tray the machine usually prints it on two pages If you turn this function on the machine reduces the width and length of the received image so that it will fit on one page If A4L paper is loaded and a document of B4 JISL size is received the machine will reduce the document to a single A4L sheet Note You can turn this function on or off with the User ...

Page 146: ...ze If there is no paper in the machine that matches the size of a received document the machine will choose a paper size based on the paper available Note The document is split over two sheets of paper depending on the paper size Paper placed in the bypass tray is not usually selected for printing a received document Widths that this machine can receive are A4 B4 JIS LT 81 2 11 and A3 Any document...

Page 147: ...gs Guide Just size printing If you enable this function received documents are printed on the sheet that has the highest priority This function is enabled with User Parameters switch 05 bit 5 in the Fax Fea tures menu If the paper tray is not stocked with paper of a suitable size to print a received document a message appears on the display prompting you to load paper of the required size When you...

Page 148: ...Reception 138 3 ...

Page 149: ...emory and what their file numbers are Knowing the file number can be useful for example when erasing files A Press the Job Information key B Select Print TX Standby File List using U or T and then press the OK key To cancel printing before pressing the Start key press the Escape key The standby display appears C Press the Start key To cancel printing after pressing the Start key press the Clear St...

Page 150: ...scape key The standby display appears Note The contents of a file stored in memory can also be printed You can set whether or not to display a sender name with the User Param eters switch 04 bit 5 in the Fax Features menu Reference Fax Features General Settings Guide ...

Page 151: ...stored in memory and not yet sent use this procedure to print it out A Press the Job Information key B Select Check Stop TX File using U or T and then press the OK key C Select the file you want to print using U or T To cancel printing press the Escape key The display returns to that of step B D Press Print ARX037S ...

Page 152: ...t key press the Clear Stop key The display returns to that of step C The display returns to that of step C after printing a TX Standby File Repeat from step C if you want to print another file F Press the Escape key The standby display appears Note You can also print files that have not been successfully transmitted ...

Page 153: ...ob Information key B Select TX File Status using U or T and then press the OK key C Check the transmission results using U or T When a fax is sent the Own Fax Number or Own Name information of the receiver appears When an Internet Fax is sent the e mail address you entered or the name programmed in the machine s destination list appears For a transmission from a computer LAN Fax is shown D Press t...

Page 154: ...If a document cannot be sent a Communication Failure Report is automati cally printed Or you can use the Communication Result Report to check each transmission result regardless of status This report is printed each time a Memory Transmission is completed if turned on with User Parameters switch 03 bit 0 in the Fax Features menu You can also print the report by programming the Print TX Status Repo...

Page 155: ...ve been registered Se lect the sender from the Internet Fax destinations in the destination list If you send fax documents from a computer use LAN Fax Driver to specify whether or not the LAN Fax Result Report is sent to the computer Reference p 93 Sender Settings p 112 SEP Code RX Result Report p 146 Communication Result Report Memory Transmission p 146 Immediate TX Result Report Immediate Transm...

Page 156: ...ser Parameters switch 04 bit 7 in the Fax Features menu To view the report without text disruption select a font of even character width in your e mail application s settings You can set whether or not to display a destination with the User Parameters switch 04 bit 4 in the Fax Features menu The Pg s column gives the total number of pages The Page Not Sent column gives the number of pages that cou...

Page 157: ...ommunication Failure Report is automatically printed using the User Parameters switch 04 bit 1 in the Fax Features menu This report is only printed if the Communication Result Report is turned off andadocumentcouldnotbesuccessfullytransmittedwithMemoryTransmission You can select whether to include part of the original image on the report with the User Parameters switch 04 bit 7 in the Fax Features...

Page 158: ... to display the reception result A Press the Job Information key B Select RX File Status using U or T and then press the OK key C Check the reception results using U or T When a fax or IP Fax is received the sender s fax number or Fax Header in formation appears When an Internet Fax is received the sender s e mail ad dress appears D Press the Escape key twice The standby display appears ARX037S ...

Page 159: ...Image Monitor s Help If a document is received while you are using this function the result will not appear To view the latest result exit RX File Status and then try again You can program one of the User Function keys with operations for this function Using the key allows you to omit steps A and B Reference p 186 Maximum Values Fax Features General Settings Guide Confirming by Report Print a repo...

Page 160: ...step B after printing the Journal D Press the Escape key The standby display appears Note You can set whether the Journal is automatically printed after every 50 communications in User Parameters switch 03 bit 7 in the Fax Features menu Depending on security settings the Journal is not automatically printed You can set whether or not to display a sender name with the User Param eters switch 04 bit...

Page 161: ... sender name programmed for printing 3 Date Shows the transmission or reception date 4 Time Shows the transmission or reception start time 5 Other end For fax destinations Shows the name for display pro grammed by the other end Showstheprogrammedfaxnumberifthe name for display was not programmed If neither name nor fax number was pro grammedbytheotherend anenteredfax number or a name programmed in...

Page 162: ...ions is indicated by Q whereas A appears with reception notice e mail For IP Fax transmissions and receptions After T for outgoing faxes or R for incoming faxes and the com munication mode appear in alphabet ical letters or symbols For forwarding to the folder destinations After and T for outgoing faxes or e mail the communication mode appearsinalphabeticallettersorsymbols 7 Communication time Sho...

Page 163: ...dministrator s address is wrong you may not be able to acquire the Journal If the Journal fails to be transmitted in e mail format the Journal is printed out The name of an attached CSV file is JOURNALnyear month date hours minutes For example the file name transmitted in 14 40 on 20th December 2007 is JOURNAL200712201440 csv The subject of a Journal sent by e mail begins with Journal Reference Fa...

Page 164: ...with Memory Lock the Receive File indicator blinks Before using this function the following preparations are required in the Fax Features menu Program your Memory Lock ID Set Memory Lock to On Important If the main power switch is turned off for about twelve hours all documents protected by Memory Lock are deleted When this happens the Power Failure Report is printed so you can confirm which docum...

Page 165: ...tch the programmed Memory Lock ID message appears and then the display returns to the previous screen Retry after checking the Memory Lock ID E Press the Escape key The standby display appears Note Even when Memory Lock is available if free memory is insufficient recep tion is not possible You can also apply a Memory Lock to documents that come only from cer tain senders Documents received by SEP ...

Page 166: ...Changing Confirming Communication Information 156 4 ...

Page 167: ...s LAN or USB 2 0 To send a fax simply select Print from the Windows application then select LAN Fax as the printer and then specify a destination LAN Fax enables pa perless faxing from your computer to the other destinations In addition to sending faxes the LAN Fax Driver allows this machine to be used for printing out documents prepared on a computer for proof checking To use the LAN Fax Driver c...

Page 168: ...he same network environment as this machine Otherwise the Web browser may not open and an error may occur Before Use To use these features a LAN Fax Driver must be installed on your computer Use the LAN Fax Driver included on the printer CD ROM You must also make the required computer to fax network settings on the machine according to the type of connection Note When a personal computer and the m...

Page 169: ...lowing folders are on the CD ROM LAN Fax Driver for Windows 98 Me DRIVERS LAN FAX WIN9X_ME LAN Fax Driver for Windows 2000 XP Vista Windows Server 2003 DRIVERS LAN FAX XP_VISTA Operating environment Computer PC AT compatible Operating systems Microsoft Windows 98 Me Microsoft Windows 2000 XP Vista Microsoft Windows Server 2003 Microsoft Windows NT 4 0 Display VGA 640 480 pixels or more Note Before...

Page 170: ...appears depending on the system version of Windows 98 Me Windows 2000 XP Vista Windows Server 2003 Windows NT 4 0 Auto Run might not work automatically with certain OS settings If this is the case double click Setup exe located on the CD ROM root directory If you want to cancel Auto Run hold down the SHIFT key when your sys tem is Windows 2000 XP Vista Windows Server 2003 hold down the left SHIFT ...

Page 171: ...cedure see When installing on Windows Vista A Quit all applications currently running B Insert the CD ROM included with this machine into the CD ROM drive of your computer The installer launches automatically and the language selection window appears Depending on your operating system settings the installer may not launch automatically If it does not double click Setup exe in the CD ROM root direc...

Page 172: ...in DRIVERS LAN FAX XP_VISTA on the CD ROM If the installer starts automatically click Cancel to stop it In the Printers list select LAN Fax M10 Note Available ports vary according to your Windows operating system or the type of interface For details see Preparing the Machine Printer Reference Reference Preparing the Machine Printer Reference Setting LAN Fax Driver Properties This section explains ...

Page 173: ...ntrol Panel on the Start menu Next select Hardware and Sound and then Printers B Select to highlight LAN Fax M10 then click Properties on the File menu With Windows NT click Document Defaults on the File menu With Windows Vista click Set printer properties C WhenusingWindows98 Me clickthe Paper tabtosetthefollowingproperties Paper Size Orientation Tray Resolution Gray Scale Print as Graphics D Whe...

Page 174: ...nfiguration is auto matically performed If the settings do not match the installed optional units click Load from Device E When the machine is connected locally to your computer select the check boxes for the installed optional units F Click Apply Option configuration settings are complete G Click OK Accessories tab The Accessories tab contains the following items besides option configura tion ite...

Page 175: ...menu click Print B Select LAN Fax M10 in the Name list C Click OK The LAN Fax dialog box appears The setting method may differ depending on the application you are using In all cases select LAN Fax M10 for the printer D Specify the destination For details about specifying a destination see the LAN Fax Driver s Help When user authentication is used with this machine click User Settings E Specify ne...

Page 176: ...tination table of the LAN Fax Driver A Click the Address Book or Specify Destination tab The Address Book or Specify Destination tab appears B Select the Device Address or Use device address check box C The machine s address is displayed in the Device Address field on the Ad dress Book tab On the Specify Destination tab enter the registration number of the destination list in the Device Address bo...

Page 177: ...al name company name department name fax number Group Group name If you selected Group proceed to step E D If you selected Contact in step C select the type of fax from the Type dropdown menu To send by standard fax or IP Fax select Fax To send by Internet Fax select E mail E Click the destination in the destination list to highlight it and then click Set as Destination The selected destination is...

Page 178: ... a pause in the fax number click Pause If you selected E mail in step B Pause is not available D Specify settings according to the type of fax transmission Specify settings according to the type of fax transmission selected in step B as follows If you selected Fax select a line or a protocol in the Line list If you selected E mail select the Do not use SMTP server check box if you want to bypass t...

Page 179: ...Click Send Options The Send Options tab appears B Select the Sending at specific time check box and then specify a transmission time To print a sender stamp A Click Send Options The Send Options tab appears B Select the Print Fax Header check box To attach a cover sheet A Click Send Options The Send Options tab appears B Select the Attach a Cover Sheet check box A cover sheet is attached to the do...

Page 180: ...tions tab appears B Select the Save as file check box C Click Save to D Select a folder on the folder tree E Select a method of file naming To enter a file name manually select the Specify file name when saving check box To have the file assigned a name and saved automatically select the Au tomatically create a new file check box F Click OK G Click Save or Save Send If you select Automatically cre...

Page 181: ...x to this machine increases the message may appear during the operation due to the differences in memory capacity between this ma chine and SmartDeviceMonitor for Client For more accurate fax transmis sion results use E mail TX results The job history may differ from the machine s transmission results In that case refer to the machine s transmission results See the relevant Help for details Refere...

Page 182: ...esult Report is printed See System Settings General Settings Guide for the e mail set tings and see LAN Fax Result Report for the LAN Fax Result Report Reference p 146 Communication Result Report Memory Transmission p 172 LAN Fax Result Report System Settings General Settings Guide Fax Features General Settings Guide LAN Fax Result Report This section explains the LAN Fax Result Report If E mail T...

Page 183: ...an also save documents in TIFF format For details about saving in TIFF format see Saving as files You can select the length of time the machine keeps document data in memory if print failed due to problems such as paper shortage or paper jams Make this setting with User Parameters switch 20 bit 2 3 4 5 in the Fax Features menu Data is deleted when the specified length of time elapses Reference p 1...

Page 184: ... made changes to a destination a confirmation message appears To save the changes click Yes If you do not want to save the changes and want to quit editing click No To return to the editing display click Cancel The confirmation dialog box does not appear when you have not made any changes after starting Address Book Note To program the contents of the destination list of this machine to the Ad dre...

Page 185: ...y click Cancel The confirmation dialog box does not appear when you have not made any changes after starting Address Book Deleting programmed destinations A On the Start menu point to Programs LAN Fax Utilities and then click Ad dress Book The Address Book dialog box appears If LAN Fax Driver has already started up click Edit Address Book B Click New Browse and then select the CSV file containing ...

Page 186: ...mber Mail address You may not be able to use the machine when it is updating the Address Book using CSV files retrieved using SmartDeviceMonitor for Admin that contain user codes For details see SmartDeviceMonitor for Admin Help Editing Fax Cover Sheets LAN Fax Cover Sheet Editor allows you to edit the format for fax cover sheets Important It is necessary to create a cover sheet file before attach...

Page 187: ...N Fax dialog box appears C Click Edit Cover Sheet The Cover Sheet dialog box appears D Select a cover sheet file from the dropdown list or after clicking Browse in Select Cover Sheet The selection made in Select Cover Sheet is not canceled unless you select an other file If you want to change only destination information omit this step and proceed to step E E Select the type of information from To...

Page 188: ...rk Guide LAN Fax Operation Messages This section explains typical operation error messages displayed on the comput er when using the LAN Fax Driver and solutions to those messages Message Causes and Solutions Cannot connect to the de vice Check the network connection Check that the power is turned on The number of entries in Destinations exceed the limits Up to 300 entries can be entered The numbe...

Page 189: ... programmed as full mode in the Address Book re turns a Reception Notice e mail the contents of the newly received e mail overwrite the existing information Reference p 31 T 37 Full Mode System Settings General Settings Guide Monitoring and Configuring the Printer Network Guide To Edit Machine Properties Already Programmed Follow these steps to use Web Image Monitor to edit information about the d...

Page 190: ...p in the address field The top screen is displayed C Click Login and then enter the Administrator s name and password D Click Address Book in the left pane The Address Book is displayed E Click Add User The Add User page appears F Enter the registration number name and e mail address then set the nec essary properties You can set the Internet Fax data format after entering the e mail address G Cli...

Page 191: ... and F3 You can register the following functions to User Function keys Print Journal TX File Status RX File Status 2 Sided TX option Print Fax Header Forwarding Switch Reception Mode Start Manual Reception Sender Settings Transmission Stamp E mail Options option Print TX Status Report Manual E mail Reception option Select Line SMTP option SUB SEP Code PIN Code TX Specify Dest Reg No pNot programme...

Page 192: ...182 6 Optional Equipment This section explains the functions of options Handset You can make or receive calls by installing the optional handset and dialing manually Reference p 83 On Hook Dial p 85 Manual Dial ...

Page 193: ...mission 2 seconds Data compression method MH MR MMR JBIG Maximum original size Standard size A3L 11 17 Custom size 297 1200 mm 11 47 Maximum scanning size 297 1200 mm 11 47 Print process Printing on standard paper using a laser Transmission speed G3 33 600 31 200 28 800 26 400 24 000 21 600 19 200 16 800 14 400 12 000 9 600 7 200 4 800 2 400bps auto shift down system Immediate Transmission approx ...

Page 194: ... Receive faxes sent from an IP Fax compatible fax through a network Also capable of receiving faxes from a G3 fax connected to a telephone line via a VoIP gateway Network LAN Local Area Network Ethernet 10Base T 100Base TX IEEE802 11b wireless LAN Transmit function E mail Scan line density 200 100 dpi Standard character 200 200 dpi Detail char acter 200 400 dpi Fine character 1 Original size Scann...

Page 195: ...cations for coding original size and resolution For de tails about the specifications available in full mode see Internet Fax Transmission and Reception in Specifications Reference p 183 Specifications Communication protocols Transmission SMTP Reception POP3 SMTP IMAP4 E mail format Format MIME Base64 Content Type Image tiff Multipart mixed text plain Image tiff attached file forms Data format Pro...

Page 196: ... file 300 Number of destinations you can specify for all files including files in memory 300 Number of destinations you can search for at a time 100 Number of redials the machine can store 10 Number of digits for a destination 128 Number of characters you can enter in the e mail subject line 128 Number of digits for a SEP SUB PWD SID Code 20 Number of digits in a PIN Code 20 Number of communicatio...

Page 197: ...nation key 61 Checkered Mark 9 132 Checking files stored in memory 139 Checking the reception result 148 Checking the result of the communication 146 Checking the result of the Immediate Transmission 146 Checking the specified destination 61 Checking the transmission result 143 Checking transmission using LAN Fax Driver 171 Check Stop TX File 89 Clear Modes key 6 87 Clear Stop key 87 88 Communicat...

Page 198: ...3 Settings 9 Handset 85 121 182 How to Read This Manual 5 I If memory runs out while storing an original 20 If the machine cannot detect the size of your original 37 If there is no paper of the correct size 136 Image density contrast 44 Image Density key 44 Image Rotation 134 Immediate Reception 117 Immediate Transmission 13 20 Immediate TX Result Report 146 Important Safety Instructions 4 Install...

Page 199: ...nd scanned area 35 Parallel Memory Transmission 13 18 Parameter Setting 9 Password PWD 111 Password SID 108 Pause Redial key 47 62 Photo 42 PIN Code Transmission 96 PIN Code TX 96 Placing into the ARDF 32 Placing on the exposure glass 32 Placing originals 32 Preview 170 Print 141 Print completion beep 132 Print Fax Header 102 169 Printing a file from memory 141 Printing a file received with Memory...

Page 200: ... Line 48 Select Server 79 Send at Specified Time 91 Sender Settings 93 Sending at a specific time 91 Sending at specific time 169 Sending by Internet Fax 52 Sending by IP Fax 48 Sending fax documents from computers 157 Sending multiple originals using the exposure glass 17 22 Sending over a fax line 46 Sending to an e mail address 52 Send Later 91 Send via SMTP Server 55 SEP Code RX 109 SEP Code R...

Page 201: ...0 Transmission modes 13 Transmission with Image Rotation 39 Transmitting Journal by e mail 153 TSI Print Transmitting Subscriber Identification Print 136 TSI Transmitting Subscriber Identification 136 Two Sided Transmission 113 TX File Status 143 TX Mode 91 98 100 102 104 106 109 TX Standby File List 139 Types of reception 117 U User Function keys 181 User Tools Counter key 9 64 Using the machine ...

Page 202: ...192 EN USA D327 7623 ...

Page 203: ...product name of Windows Me is Microsoft Windows Millennium Edition Windows Me The product names of Windows 2000 are as follows Microsoft Windows 2000 Professional Microsoft Windows 2000 Server Microsoft Windows 2000 Advanced Server The product names of Windows XP are as follows Microsoft Windows XP Professional Microsoft Windows XP Home Edition Microsoft Windows XP Media Center Edition Microsoft W...

Page 204: ...FAX Option Type 2500 Operating Instructions Facsimile Reference EN USA D327 7623 ...

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