Ricoh Aficio MP 171F Operating Instructions Manual Download

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3. Printing Stored Documents

This chapter explains how to print documents stored in the machine.

Display

This section describes configuration using the display when the printer function is selected.

• Do not touch the display.

The following screen appears when you turn on the printer.

BRP002S

1. Operational Status or Messages

Displays the printer status or the messages.

2. [JobReset]

Press to cancel the current print job. If you press it when the machine is offline and Hex Dump is selected,
Hex Dump is canceled.

3. [Prt.Jobs]

Displayed when the hard disk is connected.
Press to display print jobs sent from a computer.

4. [Menu]

Press to display the menu to select the following options:

• Form Feed

Prints all the data left in the machine's input buffer.

• Show Error Log

Displays the error logs of print jobs that are sent from a computer.

Reading the Display and Using Keys

This section explains how to read the display and using the selection key for the initial display.

Summary of Contents for Aficio MP 171F

Page 1: ... safe and correct use be sure to read the Safety Information in About This Machine before using the machine 10 8 9 11 Preparing the Machine Printing Documents Printing Stored Documents Printing from DeskTopBinder Lite Printer Features Appendix 1 2 3 4 5 6 7 Operating Instructions Printer Reference ...

Page 2: ......

Page 3: ...rd TCP IP Port 20 Using the LPR Port 21 Using the WSD port 23 Using as a Windows Network Printer 25 Using as a NetWare Print Server Remote Printer 27 Form Feed 28 Banner Page 29 Printing after Resetting the Printer 29 Installing the Printer Driver Using USB 30 Windows 2000 XP Windows Server 2003 2003 R2 USB 30 Windows Vista Windows Server 2008 USB 31 Printing with Parallel Connection 33 Making Opt...

Page 4: ...ed or Two Sided Paper 55 Frequently Used Print Methods 57 Standard Printing 57 Printing on both sides of sheets 58 Combining Multiple Pages into Single Page 60 Using One Click Presets 63 Advanced Printing 65 Menu Names and Brief Overview of Each Function 65 Collate 65 If Error Occurs with the Specified Paper Size and Type 67 Printing from a Selected Tray 67 Canceling a Print Job 68 Spool Printing ...

Page 5: ...Checking the Error Log 99 4 Printing from DeskTopBinder Lite Printing a PDF File Directly 101 Printing Method 101 Using DeskTopBinder Lite 101 PDF Direct Print Properties 103 Using Commands 104 5 Printer Features Accessing User Tools 105 Changing Default Settings 105 Quitting User Tools 105 Menu Protect 106 List Test Print 107 Printing the Configuration Page 107 Maintenance 110 System 111 Host Int...

Page 6: ...anging a Virtual Printer Configuration 122 Confirming a Virtual Printer Configuration 122 Deleting a Virtual Printer 123 Printing Using a Virtual Printer 123 Specifications 125 Trademarks 127 INDEX 129 4 ...

Page 7: ...Trouble Shooting Provides a guide for resolving common usage related problems Copy Reference Explains Copier functions and operations Also refer to this manual for explanations on how to place originals Facsimile Reference Explains Facsimile functions and operations Printer Reference Explains Printer functions and operations Scanner Reference Explains Scanner functions and operations Network and S...

Page 8: ...e Fax Guide Quick Reference Printer Guide Quick Reference Scanner Guide Manuals for DeskTopBinder Lite DeskTopBinder Lite Setup Guide DeskTopBinder Introduction Guide Auto Document Link Guide Manuals provided are specific to machine types For UNIX Supplement please visit our Web site or consult an authorized dealer This manual includes descriptions of functions and settings that might not be avail...

Page 9: ...ges as a result of handling or operating the machine For good copy quality the supplier recommends that you use genuine toner from the supplier The supplier shall not be responsible for any damage or expense that might result from the use of parts other than genuine parts from the supplier with your office products 7 ...

Page 10: ...d at the end of sections It indicates where you can find further relevant information Indicates the names of keys that appear on the machine s display panel Indicates the names of keys on the machine s control panel Note Contents of this manual are subject to change without prior notice Some illustrations in this manual might be slightly different from the machine Certain options might not be avai...

Page 11: ...hecks passports driver s licenses The preceding list is meant as a guide only and is not inclusive We assume no responsibility for its completeness or accuracy If you have any questions concerning the legality of copying or printing certain items consult with your legal advisor This machine is equipped with a function that prevents making counterfeit bank bills Due to this function the original im...

Page 12: ...to 240 V model Indicates information that is specific to the 120 V model Check the label on the right side of the machine to identify the model BRP008S Dimensions in this manual are given in two units of measure metric and inch If your machine is the 220 to 240 V model refer to the metric units If your printer is the 120 V model refer to the inch units 10 ...

Page 13: ...edure that is appropriate to the connection method Network Connection This machine can be used as a Windows printing port or network printer Using this printer as the Windows printing port Network connections can be established through Ethernet and Wireless LAN Available ports are determined based on the combination of Windows operating system version and connection method used BMG021S Windows 200...

Page 14: ...or each type of port For details about SmartDeviceMonitor for Client port see Installing the Printer Driver For details about Standard TCP IP port see Installing the Printer Driver For details about LPR port see Installing the Printer Driver For details about WSD port see Installing the Printer Driver p 14 Installing the Printer Driver Using as a network printer This machine can be used as the Win...

Page 15: ...p 25 Using as a Windows Network Printer p 27 Using as a NetWare Print Server Remote Printer Local Connection Local connections can be established via parallel and USB connections See the explanation about how to install the printer driver for each method of connections For details about USB connections see Installing the Printer Driver Using USB For details about parallel connections see Printing ...

Page 16: ...TopBinder SmartDeviceMonitor for Client are installed under network environment and the TCP IP port will be set To install the printer driver under Windows 2000 XP Vista and Windows Server 2003 2003 R2 2008 youmusthaveanaccountthathasManagePrinterspermission LogonasanAdministrator If you connect using USB see Installing the Printer Driver Using USB and install the printer driver 1 Quit all applica...

Page 17: ...ction For details about bidirectional communication between the machine and computer see Making Option Settings for the Printer p 30 Installing the Printer Driver Using USB p 35 Making Option Settings for the Printer Using the SmartDeviceMonitor for Client Port To install SmartDeviceMonitor for Client under Windows 2000 XP Vista and Windows Server 2003 2003 R2 2008 you must have an account that ha...

Page 18: ...stalling the PCL printer driver TCP IP 1 Quit all applications currently running 2 Insert the CD ROM into the CD ROM drive The installer starts 3 Select an interface language and then click OK 4 Click PCL Printer Driver 5 The software license agreement appears in the License Agreement dialog box After reading the agreement click I accept the agreement and then click Next 6 Select the printer drive...

Page 19: ...prints For details see SmartDeviceMonitor for Admin Help Auto Run may not work with certain operating system settings If this happens launch Setup exe on the CD ROM root directory A message appears if there is a newer version of the printer driver already installed If there is you cannot install the printer driver using Auto Run If you still want to install the printer driver use Add Printer See M...

Page 20: ...fying the printer in IPP Port Name Use a name different from the one of any existing ports If a name is not specified here the address entered in the Printer URL box becomes the IPP port name 15 Click Detailed Settings to make necessary settings For details about the settings see SmartDeviceMonitor for Client Help 16 Click OK 17 Check that the port of the selected printer is displayed in Port 18 S...

Page 21: ... The Printers window appears 2 Click the icon of the printer you want to use On the File menu click Properties 3 On the Ports tab click Configure Port The Configuration dialog box appears Windows XP Windows Server 2003 2003 R2 1 On the Start menu click Printers and Faxes The Printers and Faxes window appears 2 Click the icon of the printer you want to use On the File menu click Properties 3 Click ...

Page 22: ...ws Server 2003 2003 R2 2008 you must have an account that has Manage Printers permission Log on as an Administrators or Power Users group member In an IPv6 environment you cannot use the Standard TCP IP Port Use the SmartDeviceMonitor for Client port Installing the PCL printer driver 1 Quit all applications currently running 2 Insert the CD ROM into the CD ROM drive The installer starts 3 Select a...

Page 23: ...log box reappears 16 Check that the port of the selected printer is displayed in Port 17 Configure the default printer as necessary 18 Click Continue The printer driver installation starts 19 After the installation is completed select one of the options to restart the computer either now or later and then click Finish Restart the computer to complete installation To stop installation of the select...

Page 24: ...ox You can select several printer drivers The PCL6 printer driver is installed in the language specified by your operating system 7 Select the printer model you want to use The printer name can be changed in the Change settings for Printer Name box 8 Click Next 9 Double click the printer name to display the printer settings The details shown in Comment Driver and Port vary depending on the operati...

Page 25: ...To install under Windows Vista or Windows Server 2008 you must have an account that has Manage Printers permission Log on as an Administrator You can connect to the printer only if both the printer and computer are on the same network segment or Network discovery is enabled For details see Windows Help Installing the PCL printer driver 1 Quit all applications currently running 2 On the Start menu ...

Page 26: ...s can t verify the publisher of this driver software message appears click Install this driver software anyway 10 Click Close If installation is successful the icon of the printer connected to the WSD port is added to the Printers window The port name that follows WSD uses random character strings It cannot be changed freely To stop the installation click Cancel before the installation is complete...

Page 27: ... print server notification functions of SmartDeviceMonitor may not be used with the client You can install the printer driver from the CD ROM provided with this printer or download it from the supplier s Web site If your operating system is Windows XP Pro x64 Windows Server 2003 2003 R2 2008 x64 you mustdownloadtheprinterdriverfromthemanufacturer sWebsite Selectthisprinterandtheoperating system yo...

Page 28: ...he printer driver installation starts 18 After the installation is completed select one of the options to restart the computer either now or later and then click Finish Restart the computer to complete installation A user code can be set after the printer driver installation For information about user code see the printer driver Help To stop installation of the selected software click Cancel befor...

Page 29: ... ROM drive The installer starts Auto Run may not work with certain operating system settings In that case launch Setup exe on the CD ROM root directory 2 Select an interface language and then click OK 3 Click PCL Printer Driver 4 The software license agreement appears in the License Agreement dialog box After reading the agreement click I accept the agreement and then click Next 5 Select the print...

Page 30: ...ting tab Under Windows Vista or Windows Server 2003 2003 R2 2008 on the Printer Settings tab clear the Form Feed and Enable Banner check boxes Do not select these check boxes since they are automatically selected by the printer driver If you select the check boxes the printer may not print correctly 19 Click OK to close the printer properties dialog box To stop installation of the selected softwar...

Page 31: ...he printer properties dialog box Printing after Resetting the Printer Printer to print server connection requires 30 40 seconds to resume after the printer is reset During this period jobs may be accepted depending on NetWare specifications but not printed To print after resetting the printer as the remote printer check on the print server that the remote printer is disconnected or wait for two mi...

Page 32: ...plug and play instructions of the printer to install it from the CD ROM provided 1 Check that the power of the printer is off 2 Connect the printer and computer using the USB cable Connect the USB cable firmly 3 Turn on the power of the printer Found New Hardware Wizard starts and USB Printing Support is installed automatically 4 IntheFoundNewHardwareWizarddisplay click Searchforasuitabledriverfor...

Page 33: ...t is added to the Printers window The printer drivers can be installed from the CD ROM provided with this printer If the printer driver is not installed follow the plug and play instructions of the printer to install it from the CD ROM provided 1 Check that the power of the printer is off 2 Connect the printer and computer using a USB cable Connect the USB cable firmly 3 Turn on the power of the p...

Page 34: ...ck Next 8 Click Continue 9 Click Finish If the installation is successful the icon of the printer connected to the USB001 port is added to the Printers and Faxes window To disable Auto Run press the left Shift key when inserting the CD ROM into the drive and keep it pressed until the computer finishes reading from the CD ROM The number after USB varies depending on the number of printers connected...

Page 35: ...currently running 2 Insert the CD ROM into the CD ROM drive The installer starts 3 Select an interface language and then click OK 4 Click PCL Printer Driver 5 The software license agreement appears in the License Agreement dialog box After reading the agreement click I accept the agreement and then click Next 6 Select the printer driver you want to use in the Select Program dialog box You can sele...

Page 36: ...ation of the selected software click Cancel before installation is complete Auto Run may not work with certain operating system settings In that case launch Setup exe on the CD ROM root directory A message appears if there is a newer version of the printer driver already installed If there is you cannot install the printer driver using Auto Run If you still want to install the printer driver use A...

Page 37: ...directional communication The machine must be connected to the computer using the standard parallel cables and parallel connectors Under Windows 2000 Enable bidirectional support must be selected and Enable printer pooling must not be selected on the Ports tab with the PCL printer driver When connected with the network The machine must support bidirectional communication Under Windows 2000 XP Vist...

Page 38: ...rt menu and then click Printers The Printers window appears When using Windows Vista or Windows Server 2008 click Control Panel on the start menu and then click Printer The Printers window appears 2 Click the icon of the printer you want to use 3 On the File menu click Properties When using Windows Vista right click the icon of the printer you want to use and then click the Properties 4 Click the ...

Page 39: ...requires Administrator privilege To install a printer driver by Auto Run log on using an account that has Administrator privilege 1 Quit all applications currently running 2 Insert the CD ROM into the CD ROM drive The installer starts 3 Click Font Manager 4 Follow the instructions on the display Installing Font Manager 37 1 ...

Page 40: ...nstallation The directory is C PM6 RSRC PPD4 For PageMaker 6 5 default installation The directory is C PM65 RSRC USENGLISH PPD4 The USENGLISH may vary depending on your language selection For PageMaker 7 0 default installation The directory is C PM7 RSRC USENGLISH PPD4 The USENGLISH may vary depending on your language selection If the driver is not set correctly after copying the ppd file printing...

Page 41: ...mbers of the Administrators and Power Users groups have Manage Printers permission by default You cannot change the printer default settings for individual users Settings made in the Printer Properties dialog box are applied to all users 1 On the Start menu click Printers and Faxes The Printers and Faxes window appears 2 Click the icon of the printer you want to use 3 On the File menu click Proper...

Page 42: ...g procedure explains how to make printer settings for a specific application using Windows XP WordPad as an example 1 On the File menu click Print The Print dialog box appears 2 In the Select Printer list select the printer you want to use 3 Click Preferences The Printing Preferences dialog box appears 4 Make the settings you require and then click OK Procedures for opening the Printing Preference...

Page 43: ... mm 23 62 in in length is used the paper may become wrinkled may not be fed into the machine or may cause paper jams If you want to use the bypass tray be sure to specify the paper size and paper type The following functions are disabled when printing from the bypass tray Duplex printing Auto Tray Select Auto Tray Switching Certain types of OHP transparencies for color printing cannot be used For ...

Page 44: ...e If the paper size of the paper guide and the paper do not match skewing and misfeeds might occur Do not stack paper over the limit mark otherwise a skewed image or misfeeds might occur Open out the extender to support paper sizes larger than A4 81 2 11 Fan the paper to get air between the sheets to avoid a multi sheet feed BRH025S 1 Horizontal size 2 Vertical size 3 Extender 4 Paper guides 2 Pri...

Page 45: ...nel Key Sound see System Settings Network and System Settings Guide For details about setting printer drivers see the printer driver Help Setting the Paper Size Using the Control Panel Follow the procedure below to set the machine using the control panel when loading standard size paper onto the bypass tray The following procedures are not required if you select Driver Command from Bypass Tray Pri...

Page 46: ... 3 Press the or key to select Tray Paper Settings and then press the OK key 4 Press the or key to select Printer Bypass Paper Size and then press the OK key 5 Press the or key to select the paper size you want to use and then press the OK key 6 Press the User Tools Counter key to return to the initial screen 2 Printing Documents 44 2 ...

Page 47: ...ommand from Bypass Tray Priority in System of Printer Features see Printer Features In that case set the paper size using the printer driver If you select Machine Settings from Bypass Tray Priority in System of Printer Features see Printer Features the settings made using the control panel have priority over the printer driver settings If the printer driver is not used select Machine Settings from...

Page 48: ...Printer Bypass Paper Size and then press the OK key 5 Press the or key to select the Custom Size and then press the OK key 6 Enter the horizontal size of the paper using the number keys and press OK key 7 Enter the vertical size of the paper using the number keys and press OK key 2 Printing Documents 46 2 ...

Page 49: ...t the paper size using the printer driver If you select Machine Settings from Bypass Tray Priority in System of Printer Features see Printer Features the settings made using the control panel have priority over the printer driver settings If the printer driver is not used select Machine Settings from Bypass Tray Priority in System of Printer Features see Printer Features Set the paper size using t...

Page 50: ...ettings and then press the OK key 3 Press the or key to select Tray Paper Settings and then press the OK key 4 Press the or key to select Paper Type Bypass Tray and then press the OK key 5 Press the or key to select the proper items according to the paper type you want to set 2 Printing Documents 48 2 ...

Page 51: ...e control panel when loading envelopes onto the bypass tray The following procedures are not required if you select Driver Command from Bypass Tray Priority in System of Printer Features see Printer Features In that case set the paper size using the printer driver If you select Machine Settings from Bypass Tray Priority in System of Printer Features see Printer Features the settings made using the...

Page 52: ...e stack is not higher than the limit mark on the side guide When loading envelopes be sure to unfold the flaps and position them opposite to the paper feed direction Load type 4 162 114 mm C6 6 38 4 49 in C6 envelopes flap down flap fold against the side guide BRP009S Depending on the envelope type specify an appropriate print image rotation using the printer driver For a type 1 4 envelope rotate ...

Page 53: ...me Before loading envelopes flatten leading edges the side going into the machine by pressing a pencil or ruler across them Before loading envelopes check they are rectangular in shape 1 Open the bypass tray and then insert the envelopes with the side you want to print face down until the beeper sounds BRP010S 2 Press the User Tools Counter key on the control panel BRP005S 3 Press the or key to se...

Page 54: ...lect Printer Bypass Paper Size and then press the OK key 6 Press the or key to select the Custom Size and then press the OK key 7 Press the or key to enter the horizontal value and then press the OK key 8 Press the or key to enter the vertical value and then press the OK key 2 Printing Documents 52 2 ...

Page 55: ...key to select Thick Paper and then press the OK key 11 Press the User Tools Counter key to return to the initial screen When entering the horizontal size for envelopes including the opened out flap in the measurement BAT029S 1 Vertical size 2 Horizontal size Setting Paper on the Bypass Tray 53 2 ...

Page 56: ... For details about envelopes see Envelopes About This Machine 2 Printing Documents 54 2 ...

Page 57: ...aper Orientation Paper Trays 1 3 Multi Bypass tray Letterhead Setting On Always Letterhead Setting Off Letterhead Setting On Always Letterhead Setting Off 1 sided print 2 sided print 1 sided print 2 sided print To print on letterhead paper when Letterhead Setting is set to Auto you must specify Letterhead as the paper type in the PCL printer driver s settings If you change from 1 sided to 2 sided ...

Page 58: ... p 58 Printing on both sides of sheets p 111 System 2 Printing Documents 56 2 ...

Page 59: ...application The Printing Preferences dialog box appears 2 Click the One Click Presets tab if it is not already selected 3 In the Job type list select Normal Print If you want to print multiple copies specify a number of sets in the Copies box 4 In the Document Size list select the size of the original to be printed 5 In the Orientation list select Portrait or Landscape as the orientation of the or...

Page 60: ...ist select the type of paper that is loaded in the paper tray 8 Click OK to close the printer preferences dialog box 9 Print the document using the print function in the document s native application The types of paper loaded in the paper trays are indicated on the printer s display This allows you to see which tray the selected paper type is loaded in However the paper type setting available in t...

Page 61: ...ided list select Open to Left or Open to Top 6 Change any other print settings if necessary 7 To save current setting in the One Click Preset List click Register Current Settings Enter a name and comment that describe the setting and then click OK The newly registered icon appears in the One Click Preset List area 8 Click OK to close the printer preferences dialog box 9 Print the document using th...

Page 62: ...ion explains how to print multiple pages onto a single sheet The combine printing function allows you to economize on paper by printing multiple sheets at reduced size onto a single sheet The combine printing function is not available on a custom size paper To use the combine printing function specify a standard size paper For the PCL 6 printer driver 1 After creating a document open the Printing ...

Page 63: ...log box in the document s native application The Printing Preferences dialog box appears 2 Click the Setup tab if it is not already selected 3 In the Layout list select the combination pattern from the list 4 Change any other print settings if necessary 5 Click OK to close the printer preferences dialog box 6 Print the document using the print function in the document s native application If the d...

Page 64: ...2 pages per sheet BMF018S BMF023S BMF024S 4 pages per sheet BMF019S 2 Printing Documents 62 2 ...

Page 65: ...y by clicking on the one click preset name This helps to avoid incorrect settings and misprints One click presets can be added modified and deleted as required They can also be shared for use by different users By using registered one click presets users without in depth knowledge of the printer driver can utilize advanced printing functions easily For details about registering modifying and delet...

Page 66: ... Only the PCL6 printer driver is supported 2 Printing Documents 64 2 ...

Page 67: ...ting multiple sets of documents such as handouts for meetings you can have prints delivered in batches of ordered sets For details about collate function see Collate p 65 Collate Collate When printing multiple documents such as handouts for meetings you can separate sets into order This function is known as Collate Collate stores data transmitted from a computer to the machine memory or hard disk ...

Page 68: ...BAC016S Set Collate when using the PCL printer driver 2 Printing Documents 66 2 ...

Page 69: ... following settings you can change the tray by canceling the settings Duplex print If Auto Continue is selected form feed paper is printed after a set interval See System p 111 System Printing from a Selected Tray If the printer does not have a tray for the selected paper size or paper type or if the selected paper loaded in the printer has run out a caution message appears If this message appears...

Page 70: ...int job may be cut short or other problems may occur Canceling a Print Job Follow this procedure for canceling the print job if the message prompting form feed appears 1 Press JobReset 2 Press Current The confirmation message appears To resume printing jobs press Resume 3 Press Yes to cancel the print job Press No to return to the previous display 2 Printing Documents 68 2 ...

Page 71: ...g for print data is displayed on the control panel After the interval set in I O Timeout in Host Interface has passed the next print job can be sent A print job sent from a different client computer will not be canceled in this case You cannot stop printing data that has already been processed For this reason printing may continue for a few pages after you press the Job Reset key p 97 Canceling a ...

Page 72: ...Printing cannot be performed Setting Spool Printing Spool Printing can be set using telnet or Web Image Monitor Using Web Image Monitor For details see Network and System Settings Guide or Help for more information Using telnet Type in spoolsw spool on to set Spool Printing For details see Network and System Settings Guide for more information about telnet Viewing Deleting spool jobs in Web Image ...

Page 73: ...s Classification Code Based Process example BJF013S 1 Divisions sections departments project teams users etc to be managed 2 The appropriate classification code for the print job is entered For details see Specifying Classification Code for Print Job 3 The job is printed When printing in an environment where classification codes are required print jobs that do not have a classification code cannot...

Page 74: ...ed for Classification Code in the Common Settings for All Logs column If Required is selected for the classification code requirement setting in Web Image Monitor any print job that without a classification code specified will not be printed 6 Click OK 7 Click Logout 8 Quit Web Image Monitor Specifying the Classification Code for a Print Job When printing in an environment where classification cod...

Page 75: ...ode box This code identifies the user The classification code can contain up to 32 alphanumeric a z A Z 0 9 characters 4 Make any other necessary print settings and then click OK 5 A confirmation message appears Read it and then click OK 6 Execute the print command 7 The print job is sent to the printer The specified classification code is stored in the printer driver To switch between different c...

Page 76: ...2 Printing Documents 74 2 ...

Page 77: ...ess to cancel the current print job If you press it when the machine is offline and Hex Dump is selected Hex Dump is canceled 3 Prt Jobs Displayed when the hard disk is connected Press to display print jobs sent from a computer 4 Menu Press to display the menu to select the following options Form Feed Prints all the data left in the machine s input buffer Show Error Log Displays the error logs of ...

Page 78: ...n operation or return to the previous display 4 Selection keys Correspond to items at the bottom line on the display Example initial printer display When the instruction press JobReset appears in this manual press the left selection key When the instruction press Prt Jobs appears in this manual press the center selection key When the instruction press Menu appears in this manual press the right se...

Page 79: ...screen When the printer is turned on the following screen appears if an optional hard disk is installed in the printer If you press Prt Jobs on the initial screen a screen prompting to select the type of print job appears After selecting a type you can select print files in the list by pressing Job List Displays the Job List screen User ID Displays the User ID screen If you select Sample Print Loc...

Page 80: ... of a file if a password is set To change the password of a Locked Stored Print job press Change enter the current password and then enter the new password on the confirmation screen To clear the password press Change leave the entering confirming a new password box blank and then press the OK key You can also set passwords to the Stored Print files that do not currently have passwords 6 Delete De...

Page 81: ...by the user whose user ID has been selected 5 Job List Switches the screen to the Job List screen Displays the print jobs of the selected user only To cancel selecting a file press JobReset The display is not updated if a new file is stored while the list of stored files is displayed To update the display press the Escape key to return to the initial screen and then press Prt Jobs again If a large...

Page 82: ... it is not selected before sending a print job By default Sample Print jobs are automatically collated by the printer driver If a collate option is selected from the application s Print dialog box more prints than intended may be produced If the first set of the Sample Print files is not as you expected and you do not want to print remaining sets delete the Sample Print file using the display pane...

Page 83: ...es The printer properties dialog box appears 3 In the Job Type list click Sample Print 4 Click Details and then enter a user ID in the User ID box This is used to identify the user The user ID can be entered using up to eight alphanumeric a z A Z 0 9 characters 5 Execute a command to print Make sure to set more than two copies The Sample Print job is sent to the printer and the first set is printe...

Page 84: ... when User ID is pressed in step 7 the changed quantity is applied to all selected files When printing is completed the stored file will be deleted To stop printing after printing has started press JobReset The file will be deleted For details about User ID see Printing from the User ID Screen p 94 Printing from the User ID Screen Deleting Sample Print files If you are not satisfied with the sampl...

Page 85: ...sible to print data using the display panel once it is stored in this printer When using Locked Print it is not possible to print unless a password is entered on the printer s display panel Your confidential documents will be safe from being viewed by other people A Locked Print file cannot be stored if the hard disk is not installed in the printer the total number of Sample Print Locked Print Hol...

Page 86: ...those Locked Print files For details about the error log on the display panel see Checking the Error Log For details about Auto Delete Temporary Jobs or Auto Delete Stored Jobs see System p 99 Checking the Error Log p 111 System Printing a Locked Print file The following procedure describes how to print a Locked Print file with the PCL 6 5e or PostScript 3 printer driver For information about how ...

Page 87: ...hen press the OK key The print confirmation screen appears A confirmation screen will appear if the password is not entered correctly Press Clear to enter the password again If you forget your password contact your administrator for help 7 Press Print The remaining sets are printed Press Cancel to cancel printing When printing is completed the stored file will be deleted To stop printing after pri...

Page 88: ...e using the or key and then press Delete The password screen appears 4 Enter the password using the number keys and then press the OK key The delete confirmation screen appears A confirmation screen will appear if the password is not entered correctly Press Clear to enter the password again If you forget your password contact your administrator for help 5 Press Delete The selected file is deleted ...

Page 89: ...y collated by the printer driver If a collate option is selected from the application s Print dialog box more prints than intended may be produced Hold Print files printed or deleted using Web Image Monitor after you select Hold Print using the control panel will appear on the display panel However an error message will appear if you try to print or delete those Hold Print files If stored files ha...

Page 90: ... Click Details and then enter a User ID in the User ID box You can also set a file name The file name you set will be displayed on the printer s Job List screen 3 Start printing from the application s Print dialog box The Hold Print job is sent to the printer and stored 4 On the printer s control panel press Prt Jobs 5 Select Hold Print Jobs using the or key and then press Job List A list of Hold ...

Page 91: ... Web Image Monitor For details see Web Image Monitor Help For details about User ID see Printing from the User ID Screen p 94 Printing from the User ID Screen Deleting Hold Print files 1 Press Prt Jobs 2 Select Hold Print Jobs using the or key and then press Job List A list of Hold Print files stored in the printer appears Depending on the security settings certain print jobs may not be displayed ...

Page 92: ...plied first If the application has a collate option make sure it is not selected before sending a print job By default Stored Print jobs are automatically collated by the printer driver If a collate option is selected from the application s Print dialog box more prints than intended may be produced Stored Print files printed or deleted using Web Image Monitor after you select Stored Print using th...

Page 93: ...el Store and Print Prints the file at once and also stores the file in the printer For details about configuring the printer drivers see the relevant Help files 2 Click Details and then enter a User ID in the User ID box You can also set a password The same password must be entered when printing or deleting You can also set a file name The file name you set will be displayed on the printer s Job L...

Page 94: ...essed in step 5 the changed quantity is applied to all selected files To stop printing after printing has started press JobReset A Stored Print file is not deleted even if JobReset is pressed The Stored Print file that sent to the printer is not deleted unless you delete a file or select Auto Delete Stored Jobs You can set or delete a password after sending files to the printer Select the file and...

Page 95: ...t jobs may not be displayed 3 Select the file you want to delete using the or key and then press Delete The delete confirmation screen will appear If you set the password in the printer driver enter the password to delete If you forget your password contact your administrator for help 4 Press Delete The selected file is deleted If you do not want to delete the file press Cancel Printing from the P...

Page 96: ...f user IDs whose files are stored in the printer appears 3 Select the user ID whose file you want to print using the or key and then press Job List The print job list of the selected user ID appears 4 Select the file you want to print using the or key and then press Print The confirmation screen appears 5 Press Print The selected file is printed Press Cancel to cancel printing 3 Printing Stored Do...

Page 97: ...using the or key and then press PrintAll The confirmation screen appears 4 Press Print The selected files are printed To cancel printing press Cancel If you print a Sample Locked or Hold Print file the print file saved in the printer is deleted after printing is completed You cannot select a print job that is not stored under the selected user ID When printing multiple Sample Print files without s...

Page 98: ...t specified on the computer is applied for every selected document If you select Locked Print Jobs enter the correct password If there are multiple passwords the printer prints only files that correspond to the entered password If you select Stored Print files and some of these require a password the printer prints files that correspond to the entered password and files that do not require a passw...

Page 99: ... To resume printing jobs press Resume 3 Press Yes to cancel the print job Press No to return to the previous display Windows Canceling a Print Job from the computer You can cancel a print job from the computer if transferring print jobs is not completed 1 Double click the printer icon on the Windows task tray A window appears showing all print jobs currently queued for printing Check the current s...

Page 100: ...indow appears showing all print jobs that are currently queuing to be printed Check the current status of the job you want to cancel Under Mac OS X start Print Center 2 Select the name of the job you want to cancel 3 Click the pause icon and then click the trash icon If the printer is shared by multiple computers be careful not to accidentally cancel someone else s print job If the printer is conn...

Page 101: ...rint jobs it is not deleted Instead it will be stored separately in error logs for each job type up to a maximum of 30 for each log You can check any of these print jobs for error log information If the main power switch is turned off the error log is deleted 1 Press Menu 2 Press the or key to select Error Log and then press the OK key 3 Select a type of print jobs using or key and then press the ...

Page 102: ... To print files that appear in the error log resend them after stored files have been printed or deleted 3 Printing Stored Documents 100 3 ...

Page 103: ...reated using PDF version 1 6 watermark note functions or extended optional contents cannot be printed PDF version 1 7 Acrobat 8 0 files created without any functions that are exclusive to PDF version 1 7 can be printed Paper size errors may occur when printing on custom size paper Printing Method There are the two methods of printing the PDF files directly either using the DeskTopBinder Lite or en...

Page 104: ...pecify and then enter the IP address or host name of the printer 5 Click OK The PDF Direct Print Properties dialog box closes 6 Click Next repeatedly until Finish appears 7 Click Finish Function Palette The Function palette contains buttons for functions that are already configured through DeskTopBinder Lite enhancement Using these buttons you can print Windows files preview printouts convert imag...

Page 105: ...nd drop it there The Output File List PDF Direct Print dialog box appears 2 Highlight the PDF file you want to print and then click OK The PDF file is printed PDF Direct Print Properties BRP007S 1 2 3 4 5 6 7 8 9 10 15 11 12 13 14 1 Setting name Displays the plug in configuration name up to 63 single byte characters 2 Change Icon Changes the icon displayed on the tool bar 3 Printer Displays printe...

Page 106: ...ber of copies to print 11 Collate Sorts printed sheets 12 Range Specify which paper to print 13 Printout paper size Specify the paper size you want copies to be printed onto 14 Color Black and White not supported for this printer Specify color or black and white printing 15 Resolution Specify a print resolution Using Commands You can print PDF files directly using commands such as ftp sftp and lpr...

Page 107: ...shed Any changes you make with User Tools remain in effect even if the main power switch or operation switch is turned off or the Energy Saver or Clear Modes key is pressed Changing Default Settings This section describes how to change the settings of User Tools If Administrator Authentication Management is specified contact your administrator 1 Press the User Tools Counter key BRP005S 2 Press Pri...

Page 108: ... Protect Using Menu Protect you can prevent unauthenticated users from changing the user tools Menu Protect can be specified for each of the following user tools menus Copier Features Fax Features Printer Features Scanner Features For details consult your administrator 5 Printer Features 106 5 ...

Page 109: ... You can check any of these print jobs for error log information Sample Print Locked Print Hold Print Stored Print The records of Auto Job Cancel and jobs canceled manually from the control panel can be printed Menu List You can print a Menu List showing the machine s function menus PCL Config Font Page You can print the current configuration and installed PCL font list PS Config Font Page You can...

Page 110: ...tal Memory Displays the total amount of memory SDRAM installed on the printer Firmware Version Printer Displays the version number of the printer firmware System Displays the version number of the system firmware Engine Displays the version number of the printer engine LCDC Displays the version number of the panel display NIB Displays the version number of the Network interface Device Connection T...

Page 111: ... Displays settings made under PCL Menu PS Menu Displays settings made under PS Menu PDF Menu Displays settings made under PDF Menu Host Interface Displays settings made under the Host Interface menu When DHCP is active on the network the actual IPv4 address subnet mask and gateway address appear in parentheses on the configuration page Interface Information Displays the interface information p 105...

Page 112: ... this setting specify protection level The default setting is Level 2 List Test Print Lock You can lock the List Test Print menu The default setting is Off Delete All Temporary Jobs You can delete all print jobs temporarily stored in the machine Delete All Stored Jobs You can delete all print jobs stored in the machine p 105 Accessing User Tools 5 Printer Features 110 5 ...

Page 113: ...Off Auto Delete Temporary Jobs You can select to automatically delete print jobs temporarily stored in the machine The default setting is Off If you select On you can set up to 200 hours for auto file deleting Auto Delete Stored Jobs You can select to automatically delete print jobs stored in the machine The default setting is On 3 day s If you select On you can set up to 180 days for auto file de...

Page 114: ...area There are only blank characters Edge Smoothing Set this to enable Edge Smoothing The default setting is On If Toner Saving is set to On Edge Smoothing is ignored even if it is set to On Toner Saving Set this to enable Toner Saving The default setting is Off Printer Language Specify the printer language The default setting is Auto Sub Paper Size You can enable the Auto Substitute Paper Size A4...

Page 115: ...r Printer Driver Command or Machine Settings has priority for determining the paper size for the bypass tray The default setting is Driver Command Edge to Edge Print You can select whether or not to print on the entire sheet The default setting is Off Default Printer Lang You can set the default printer language if the machine cannot find the printer language automatically The default setting is P...

Page 116: ...n set to On Auto Tray Switching is enabled and the Auto Tray Switching setting configured in the printer driver is overridden The default setting is Off p 105 Accessing User Tools 5 Printer Features 114 5 ...

Page 117: ...lly it is not necessary to change this setting The default setting is 128 KB I O Timeout You can set how many seconds the machine should wait before ending a print job If data from another port usually arrives in the middle of a print job you should increase this timeout period The default setting is 15 seconds p 105 Accessing User Tools Host Interface 115 5 ...

Page 118: ...efault font you want to use When Resident is selected under Font Source The font number can be specified from 0 to 63 by increments of one The default setting is 0 When RAM HDD or SD is selected under Font Source The font number can be specified from 1 up to number of fonts stored on the machine The default setting is 1 Point Size You can set the point size you want to use for the selected font Th...

Page 119: ...5 ISO 17 ISO 21 ISO 60 ISO 69 Win 3 0 The default setting is PC 8 Courier Font You can select a courier font type The default setting is Regular Ext A4 Width You can extend the printing area width when printing on A4 sheet with PCL The default setting is Off When the setting is On the width will be 81 2 inches Append CR to LF When set to On a carriage return will follow each line feed CR CR LF CR ...

Page 120: ...etween 0 and 999 The default setting is 300 When set to 0 the print job will not be canceled when the end of the job cannot be detected Data Format You can select a data format The default setting is TBCP This setting is not effective when operating the machine with a parallel or EtherTalk connection When operating the machine with a parallel connection and also if the binary data is sent from the...

Page 121: ...The Default setting is On p 105 Accessing User Tools PS Menu 119 5 ...

Page 122: ... password already specified with DeskTopBinder Current Password New Password Confirm Password A password can be set using Web Image Monitor but in this case the password information is sent through the network If security is a priority set the password using this menu from the Control Panel Reverse Order Print When set to On printing starts from the last page of document The default setting is Off...

Page 123: ...ter protocols are available TCP IP Unspecified Normal TCP IP DIPRINT TCP IP RHPP AppleTalk and NetWare 1 Log on to Web Image Monitor as an administrator For details about login user names and passwords see Using Web Image Monitor Network and System Settings Guide 2 Inthemenuarea click Configuration andthenclick VirtualPrinterSettings inthe Printer category A list of the available virtual printers ...

Page 124: ...er configuration see Web Image Monitor Help Confirming a Virtual Printer Configuration Use this procedure to confirm a virtual printer configuration 1 Start Web Image Monitor For details about login user names and passwords see Using Web Image Monitor Network and System Settings Guide 2 Inthemenuarea click Configuration andthenclick VirtualPrinterSettings inthe Printer category A list of available...

Page 125: ... appears 4 Click OK You cannot delete this printer s default virtual printer Delete appears only if you have already added a virtual printer Printing Using a Virtual Printer To print directly from a specified virtual printer assign the virtual printer in the print command Before printing for the first time specify the virtual printer you want to use 1 Log on to Web Image Monitor in administrator m...

Page 126: ...rcp c rcp b path file name path name file name printer s host name Virtual Printer Name ftp ftp put path file name Virtual Printer Name 6 Appendix 124 6 ...

Page 127: ... T USB 2 0 Type A B Optional Giga Ethernet interface 1000BASE T 100BASE TX 10BASE T IEEE 1284 parallel interface IEEE 802 11a b g wireless LAN interface Network protocol TCP IP IPv4 IPv6 IPX SPX AppleTalk Printer language Standard PCL 5e 6 Optional PostScript 3 PDF Fonts PCL 5e 6 45 Intellifonts 13 International fonts PostScript 3 136 fonts Type 2 24 Type 14 112 Memory 640 MB Hard disk Optional 80...

Page 128: ...003 R2 2008 Optional Mac OS 8 6 or later Mac OS X 10 1 or later When using Mac OS use only the standard USB Interface The optional USB interface board is not supported When using Mac OS the USB interface is supported only under Mac OS 9 or later When using the USB Interface Standard with Mac OS 10 3 3 or later USB2 0 is supported 6 Appendix 126 6 ...

Page 129: ...ademarks or trademarks of Novell Inc PCL is a registered trademark of Hewlett Packard Company UNIX is a registered trademark of The Open Group Other product names used herein are for identification purposes only and might be trademarks of their respective companies We disclaim any and all right to those marks The proper names of the Windows operating systems are as follows The product names of Win...

Page 130: ...ct names of Windows Server 2003 R2 are as follows Microsoft Windows Server 2003 R2 Standard Edition Microsoft Windows Server 2003 R2 Enterprise Edition Microsoft Windows Server 2003 R2 Datacenter Edition The product names of Windows Server 2008 are as follows Microsoft Windows Server 2008 Standard Microsoft Windows Server 2008 Enterprise Microsoft Windows Server 2008 Datacenter 6 Appendix 128 6 ...

Page 131: ...bining multiple pages into single page 60 Config page 107 Confirming the connection method 11 Copies 112 Copy Reference 5 Courier font 117 D Data format 118 Default printer lang 113 Delete all stored jobs 110 Delete all temporary jobs 110 DeskTopBinder Lite 101 Enhancements 102 Function palette 102 Install 101 Display 75 Downloading the printer driver 14 Duplex 111 E Edge smoothing 112 Edge to edg...

Page 132: ... PageMaker 38 Parallel connection 33 PCL 14 PCL config font page 107 PCL menu 116 PDF config font page 107 PDF direct print 101 103 PDF Direct Print PDF direct print properties 103 using commands 104 PDF group password 120 PDF menu 120 Point size 116 PostScript 3 14 PostScript 3 Supplement 5 Print compressed data 111 Print error report 111 Print job function 77 Print job screen 77 Printer driver 1...

Page 133: ...ving 112 Trademarks 127 Tray switching 113 Trouble Shooting 5 Types of combined printing 61 Types of duplex printing 60 U USB connection 30 User ID 94 Using one click presets 63 V Virtual printer 121 Adding 121 Changing 122 Confirming 122 Deleting 123 Printing 123 W Wait timeout 118 Web Image Monitor 72 Windows 2000 30 Windows printing port 11 Windows Server 2003 30 Windows Server 2003 R2 30 Windo...

Page 134: ...MEMO 132 GB GB EN USA AE AE D468 ...

Page 136: ...Operating Instructions Printer Reference D468 6702 AE AE ...

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