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Ricoh Aficio 2075, Operating Instructions Manual

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Ricoh Aficio 2075 Operating Instructions Manual Download Page 48

Sending Scan Files by Scan to Folder

40

3

Checking the Scan to Folder Results

The sending results can be checked.

Note

❒

For details about the maximum
number of sending operations that
can be checked, see p.103 “Print &
Delete Scanner Journal”.

❖

❖

❖

❖

Items that can be checked

• Date / Time

The date and time sending was
requested or the date and time
“Error” or “Cancelled” is con-
firmed is displayed.

• Destination

The sending function (e-mail,
Scan to Folder, or delivery func-
tion) used is displayed with an
icon.
When multiple destinations
were selected, the destinations
are displayed individually.

• Sender
• File Name

The file name is displayed only
when a file is stored at the same
time and when a stored file is
sent.

• Status

One of the following status is
displayed:  “Done”,  “Send-
ing...”, “Waiting...”, “Error”, or
“Cancelled”.

AAAA

Press 

[

Scanned Files Status

]

 on the

Scan to Folder screen.

BBBB

Check the displayed records.

Note

❒

Depending on the security set-
tings, certain records may not
be displayed.

❒

One screen shows the records
for five sending operations.
Press 

[

U

U

U

U

Prev.

]

 or 

[

T

T

T

T

Next

]

 to

scroll through the screen.

❒

When the status of a file is
“Waiting...”, the sending can be
cancelled by selecting that file,
and then pressing 

[

Cancel

]

.

❒

Press 

[

Print

]

 to print the whole

journal.

CCCC

Press 

[

Exit

]

.

The Scan to Folder screen appears.

Summary of Contents for Aficio 2075

Page 1: ...or safe and correct use please be sure to read the Safety Information in the General Settings Guide before using the machine Getting Started Sending Scan Files by E mail Sending Scan Files by Scan to Folder Storing Files Delivering Scan Files Using the Network TWAIN Scanner Function Configuring Registering Scan Settings Troubleshooting Initial Scanner Setup Appendix ...

Page 2: ... of Adobe Systems Incorporated Pentium is a registered trademark of Intel Corporation Microsoft Windows and Windows NT are registered trademarks of Microsoft Corporation Other product names used herein are for identification purposes only and might be trademarks of their respective companies We disclaim any and all rights in those marks The product name of Windows 95 is Microsoft Windows 95 The pr...

Page 3: ...ity func tions that the administrators can use to protect data from being tampered or prevent the machine from unauthorized use Also refer to this manual for the procedures for registering administrators as well as setting user and admin istrator authentication Network Guide PDF file CD ROM1 Provides information about configuring and operating the printer in a net work environment or using softwar...

Page 4: ...r Lite is installed DeskTopBinder Lite Introduction Guide PDF file CD ROM2 Describes operations with DeskTopBinder Lite and provides an overview of its functions This guide is added to the Start menu when DeskTop Binder Lite is installed Auto Document Link Guide PDF file CD ROM2 Describes operations and functions of Auto Document Link installed with DeskTopBinder Lite This guide is added to the St...

Page 5: ...he Control Panel 12 Log Off Using the Control Panel 13 Programming E mail Addresses and Folders 14 2 Sending Scan Files by E mail Preparation for Sending by E mail 15 E mail Screen 16 Sending Scan Files by E mail 17 Procedure for Sending E mail 17 Simultaneous Storage and Sending by E mail 26 Checking the E mail Results 28 3 Sending Scan Files by Scan to Folder Preparation for Sending by Scan to F...

Page 6: ...ettings Specifying Scan Settings 71 Making the Settings Related to the Orientation of the Original and Scanned Sides 73 For E mail Scan to Folder and a Network Delivery Scanner 73 For a Network TWAIN Scanner 75 Scanning Originals in Several Times 76 When a Time Limit Is Specified for Additional Originals 76 When a Time Limit Is Not Specified for Additional Originals 77 Programs 79 Registering a Pr...

Page 7: ...r E mail Scan to Folder or Store or as a Network Delivery Scanner 105 When Using as a Network TWAIN Scanner 106 Relationship between File Type Specified for Scanning and File Type Specified for E mail File 108 Placing Originals 109 Scanning Documents of Different Sizes 111 Software Supplied on CD ROM 112 Table of files 112 Type2075 TWAIN Driver 112 DeskTopBinder 113 Specifications for Transmission...

Page 8: ...vi ...

Page 9: ... be used together or conditions in which a particular function cannot be used Reference This symbol indicates a reference Keys that appear on the machine s display panel Keys and buttons that appear on the computer s display Keys built into the machine s control panel Keys on the computer s keyboard Names of Major Options Major options of this machine are referred to as follows in this manual Prin...

Page 10: ...2 ...

Page 11: ...urrently selected 5 Program key Use to register settings used frequently as a program or to recall the registered pro gram 6 Clear Modes key Press to clear the current settings 7 Energy Saver key Press this key to begin warm up Pressing this key again while in warm up mode cancels warm up Note This key is inactive while scanning or setting scanner defaults 8 Interrupt key Press this key to interru...

Page 12: ... red the corresponding func tion is interrupted Press the respec tive key and then follow the instructions that appear on the screen 12 Function keys Press the Copy Document Server Printer or Scanner key to activate the respective function The display content changes accordingly The indicator for the selected function lights up 13 Number keys Use to enter numeric values 14 key Enter key Use to con...

Page 13: ...to a mail server In combination with the file storage function scan files from multiple originals that have been temporarily stored can be sent all at once 2 Mail server A mail server is an SMTP server used for an e mail system It transfers a received e mail to a specified destination through a LAN or the Internet 3 Client computer An e mail with a scan file attached is re ceived from the mail ser...

Page 14: ...torage function scan files from multiple originals that have been temporarily stored can be sent all at once 2 FTP server The FTP server is a server that provides file transfer services among computers on the same network A scan file that is sent to the FTP server is stored and the stored files can be downloaded by a cli ent computer that logs on to the FTP serv er 3 Client computer A scan file th...

Page 15: ... viewing a file by setting a password for the file Reference p 41 Storing Files 1 This machine A scan file from the originals scanned by the machine is stored 2 Client computer A stored file can be viewed copied or deleted by connecting to the machine us ing DeskTopBinder Also a file stored in the machine can be viewed downloaded or deleted using Web Image Monitor Reference For details about DeskT...

Page 16: ... tion scan files from multiple originals that have been temporarily stored can be delivered all at once See p 63 Simulta neous Storage and Delivery 2 Delivery server The ScanRouter delivery software is in stalled in this computer which is used as a delivery server A received file is delivered to the in tray of the specified destination A in the fig ure According to the settings of the in tray the ...

Page 17: ... 67 Using the Network TWAIN Scanner Function 1 This machine The scanner function of the machine can be used from a client computer via a net work 2 Client computer Originals are scanned using the TWAIN Driver from an application Note When using the machine as a network TWAIN scanner it is not necessary to press the Scanner key on the control panel When the TWAIN Driver be comes active on a client ...

Page 18: ... and keep it pressed until the computer finish es reading from the CD ROM If Cancel is selected during instal lation the installation will be stopped and all the remaining soft ware will not be installed If Can cel has been selected reinstall the remaining software after restarting the client computer For information about the software that can be installed by Auto Run see p 112 Software Supplied ...

Page 19: ...tion Before installation check the sys tem requirements for DeskTop Binder See p 112 Software Supplied on CD ROM Reference For information about the subse quent installation procedure see Setup Guide that can be displayed from the Setup screen of the re spective software Note Use Auto Run for installation To use the network delivery scan ner function you need to install the ScanRouter delivery sof...

Page 20: ...ropri ate administrators For user code authentication enter a number registered in the address book as User Code User Code Authentication Using the Control Panel When user authentication is set the following screen appears Enter a User Code eight digit and then press Login Using the Control Panel Follow the procedure below to log in when Basic Authentication Windows Authentication or LDAP Authenti...

Page 21: ...the Control Panel Follow the procedure below to log off when Basic Authentication Windows Authentication or LDAP Authentica tion is set A A A A Press User Tools Counter B B B B Press Logout C C C C Press Yes D D D D Press User Tools Counter ...

Page 22: ...rs in a Group Note You can register entries in the address book using Web Image Monitor or SmartDeviceMonitor for Admin For details about installing SmartDevice Monitor for Admin see Monitoring and Configuring the Printer Network Guide For details about registering addresses see each application s Help Reference E mail Destination General Settings Guide Folder Destination General Settings Guide Re...

Page 23: ...to be used and the software to be installed Connect the machine to the network with an Ethernet cable or IEEE 1394 cable or use wireless LAN To connect using an IEEE 1394 cable the IEEE 1394 interface board is required To connect using wireless LAN the IEEE 802 11b interface unit is required See Network Guide To send scan files by e mail the following System Settings set tings must be specified co...

Page 24: ...il icon Indicates that the e mail screen is dis played 4 Registration No Press to specify a destination using a five digit registration number 5 Manual Input When specifying a destination that is not listed press Manual Input and then enter the destination using the soft keyboard 6 Attach Sender s Name Return Re ceipt Subject Message File Type Set the sender a reception confirmation e mail subject...

Page 25: ...ides scanned and oth er settings if necessary Reference p 73 Making the Settings Relat ed to the Orientation of the Original and Scanned Sides E E E E Make the scan settings Reference There are two ways to specify scan settings as described below Configure each setting for scanning For details see p 71 Specifying Scan Set tings Recall registered settings For details see p 79 Programs F F F F If th...

Page 26: ...ke one of the following steps Display the destination by selecting its initial letter from the title Display the destination by pressing U U U U or T T T T B To select more destinations re peat steps A A A A Note To deselect a destination press the destination once more or press U U U UPrev or T T T TNext to display the destination in the destination field and then press the Clear Stop key Using a...

Page 27: ...l address entered press Change locat ed on the left side of the des tination field The soft keyboard appears Make any changes and then press OK To check the selected desti nations press the Check Modes key Depending on the security settings ProgDest may not be displayed D To enter more destinations re peat steps A A A A to C C C C Note To deselect a destination press U U U UPrev or T T T TNext to ...

Page 28: ... not performed and an error message appears E Press OK F Press Advanced Search G Enter a character string related to the destination for a search condition such as Name E mail Address Fax Number Company Name or Department Name Note Each search condition Name E mail Address Fax Number Company Name and Depart ment Name corresponds to a item that is registered in the LDAP server If you press a search...

Page 29: ... example to search for ABC enter ABC Include One of Words The names which contain an entered character or char acters are targeted For example to search for ABC enter A B or C Exclude Words The names which do not contain an entered character or char acters are targeted For example to search for ABC enter D Fuzzy Search a vague search The function of this vague search depends on the system supporte...

Page 30: ...tion party does not support MDN Message Dispo sition Notification the e mail may not be sent I I I I Select the file type if necessary A Press Attached File B Press File Type C Select the file type of the file D Press OK twice J J J J Specify the file name if necessary A Press Attached File B Press File Name The soft keyboard appears C Enter a file name D Press OK twice K K K K Specify the e mail ...

Page 31: ...der name is displayed C Press OK Using a registration number to specify a sender name A Press Attach Sender s Name B Enter the five digit registration number that has been assigned to a destination folder using the number keys If the entered number is less than five digits press the key after the last number Example To enter 00006 Press the 6 key and then press the key Note When a protection code ...

Page 32: ...tection code has been set a screen for entering the protection code appears after selecting the sender En ter the protection code and then press OK If the protec tion code you entered is cor rect the sender name is highlighted G Press Exit H Press OK L L L L For a reception confirmation e mail press Return Receipt Note If you have not specified the sender you cannot press the key When Return Recei...

Page 33: ...e sub ject Urgent New product appear ance is explained as an example here A Press Subject Message B Press Attach Subject C Select the subject Urgent D Press Manual Input The soft keyboard appears E Enter the subject New prod uct appearance F Press OK G Press OK twice N N N N Enter a message if necessary Note For details about the maximum number of characters that can be entered see p 114 E mail Wh...

Page 34: ...nding by E mail You can use the e mail function and the storage function together The scan file is sent by e mail and at the same time is stored Note This section explains mainly the procedure for simultaneous stor age and sending of e mail For de tails see p 17 Procedure for Sending E mail The file stored when simultane ously storing a file and sending it by e mail cannot be resent in the e mail ...

Page 35: ...etting for scanning For details see p 71 Specifying Scan Set tings Recall registered settings For details see p 79 Programs D D D D Specify the destination E E E E Specify the sender and a subject F F F F Press Store File G G G G Make sure Send Store is select ed H H H H Specify file information if neces sary Reference For details about specifying file information see p 43 Specify ing file informa...

Page 36: ...elected destination is displayed Sender File Name The file name is displayed only when a file is stored at the same time and when a stored file is sent Status One of the following status is displayed Done Send ing Waiting Error or Cancelled A A A A Press Scanned Files Status on the e mail screen B B B B Check the displayed records Note Depending on the security set tings certain records may not be...

Page 37: ...ngs made with the control panel Web Image Monitor Telnet or other methods do not permit the use of SMB and FTP sending files is still possible Connect the machine to the network with an Ethernet cable or IEEE 1394 cable or use wireless LAN To connect using an IEEE 1394 cable the IEEE 1394 interface board is required To connect using wireless LAN the IEEE 802 11b interface unit is required See Netw...

Page 38: ...splayed 4 Registration No Press to specify a destination using a five digit registration number 5 Enter Destination When specifying a destination that is not listed press Enter Destination and then enter the destination using the soft key board 6 Attach Sender s Name Return Re ceipt Subject Message File Type Set the sender a reception confirmation e mail file name subject and message of the scan f...

Page 39: ...Preparation for Sending by Scan to Folder 31 3 Note When the entire list does not fit on one screen press U U U U or T T T T to scroll through the list Group destinations are denoted by this symbol ...

Page 40: ...ngs for original orien tation the sides scanned and oth er settings if necessary Reference p 73 Making the Settings Relat ed to the Orientation of the Original and Scanned Sides E E E E Make the scan settings Reference There are two ways to specify scan settings as described be low Configure each setting for scanning For details see p 71 Specifying Scan Set tings Recall registered settings For det...

Page 41: ...selecting its initial letter from the title Display the destination by pressing U U U U or T T T T If a protection code has been set for the shared folder a screen for entering the pro tection code appears B To select more destination fold ers repeat step A A A A Note To deselect a destination press the destination once more or press U U U UPrev or T T T TNext to display the destination in the des...

Page 42: ...XP 2000 or Windows NT 4 0 Computer and shared folder names consisting of more than 12 characters cannot be displayed E Press OK F If entering a user name to log on is required press Manual In put on the right side of the user name field The soft keyboard appears G Enter the user name Reference For details about the maxi mum number of characters that can be entered see p 115 Scan to Folder H Press ...

Page 43: ...Press FTP A confirmation message for changing the protocol appears C Press Manual Input on the right side of the server name field The soft keyboard appears D Enter a server name Note For details about the maxi mum number of characters that can be entered see p 115 Scan to Folder An IP address also can be en tered E Press OK F Press Manual Input on the right side of the path field The soft keyboar...

Page 44: ...u may not be able to press Connection Test right after pressing Cancel during a connection test Q Check the connection test re sult and then press Exit R Press OK S To enter more destinations re peat steps A A A A to R R R R Note To deselect a destination press U U U UPrev or T T T TNext to display the destination in the destination field and then press the Clear Stop key To change the path for th...

Page 45: ...on screen appears Enter the user name and password The list of folders on the select ed computer appears E Select the destination folder Note When the selected folder has sub folders the sub folders list appears If authentication is required for the selected folder a log on screen appears Enter the user name and password F Press OK G Press OK Searching for a destination folder in the destination l...

Page 46: ...t the file type D Press OK twice I I I I Specify the file name if necessary A Press Attached File B Press File Name The soft keyboard appears C Enter a file name Note A scan file is given a 21 digit excluding the extension file name which combines the time and date the original was scanned with a 4 digit page number Example When one page is scanned in TIFF at 15 10 seconds 3 30 p m 31 December 202...

Page 47: ...nals is the same as that for plac ing originals for copying For details about placing originals see Placing Originals Copy Reference B B B B Make settings for original orien tation the sides scanned and oth er settings if necessary Reference p 73 Making the Settings Relat ed to the Orientation of the Original and Scanned Sides C C C C Make the scan settings Note There are two ways to specify scan ...

Page 48: ...ions are displayed individually Sender File Name The file name is displayed only when a file is stored at the same time and when a stored file is sent Status One of the following status is displayed Done Send ing Waiting Error or Cancelled A A A A Press Scanned Files Status on the Scan to Folder screen B B B B Check the displayed records Note Depending on the security set tings certain records may...

Page 49: ...of DeskTopBinder For de tails contact your local dealer Note When a delivery server is added to the network stored files can be delivered You can store scan files and simultaneously deliver them with the network delivery scanner function send it by e mail or send it by Scan to Folder See p 48 Sending Stored Files by E mail or Scan to Folder or Delivering Storing Files This section explains how to ...

Page 50: ...nd oth er settings if necessary Reference p 73 Making the Settings Relat ed to the Orientation of the Original and Scanned Sides E E E E Make the scan settings Reference There are two ways to specify scan settings as described be low Configure each setting for scanning For details see p 71 Specifying Scan Set tings Recall registered settings For details see p 79 Programs F F F F Make the settings ...

Page 51: ...pecify a user name file name and password for a stored scan file According to the settings made you can search for files by user name or file name and you can prevent unau thorized persons from accessing the files Reference For details about the maximum number of characters that can be entered see p 116 Store A A A A Press Store File The File Information screen ap pears B B B B Specify file inform...

Page 52: ...ing a password When a password is specified only a person who knows the pass word can view the file A Press Password B Enter a four to eight digit number using the number keys C Press the key Note To change the password press Change and then en ter a new one D Enter the same number as you entered in step B B B B for confirma tion E Press the key F Press OK Important Do not forget the password If y...

Page 53: ...e following steps Note You can also display the list of stored files from a client computer using DeskTopBinder and Web Image Monitor For details see p 49 Checking Stored Files from a Client Computer A A A A Press the Scanner key Note The illustration is an example The actual appearance may be different B B B B Display the list of stored files A Press Select Stored File B Press Manage Delete File ...

Page 54: ...nction When displaying information of a selected stored file 1 Keys for searching for files Press to switch to the screens for searching for a file by user name or file name or to the screen for displaying all files 2 Keys to switch to the information display Press to switch between the stored file list and the detailed information of the selected file 3 Keys for sorting files Press to sort the fi...

Page 55: ... p 48 Sending Stored Files by E mail or Scan to Folder or Delivering 8 Information for a selected stored file Press Detail to display the informa tion for a file after selecting the file from the file list Searching for Files You can search for files from the stored files using the user name or file name Searching by user name A A A A On the screen with the list of stored files press Search by Use...

Page 56: ...te This section explains how to select files you want to send or deliver For details about sending by e mail see p 17 Procedure for Send ing E mail For details about sending by Scan to Folder see p 32 Procedure for Sending by Scan to Folder For details about deliver ing stored files see p 58 Deliver ing Scan Files When stored files are sent or deliv ered scan settings cannot be changed The files a...

Page 57: ...er You can view the list of stored files from a client computer using Desk TopBinder and Web Image Monitor Note You can also view the files stored under the copy Document Server and printer functions The illustration used in the follow ing explanation is an example The items that actually appear on the screen may differ depending on the model in use and the environ ment Viewing a list of stored fi...

Page 58: ...a client com puter Top Page of Web Image Monitor is displayed You can also download the stored files Reference For details about displaying or downloading stored files using Web Image Monitor see General Settings Guide For details about making settings for using Web Image Monitor see Network Guide For details about functions for managing stored files using Web Image Monitor click Help on the upper...

Page 59: ... see p 116 Store When you select a password protected file the Password en try screen appears Enter the correct password and then press OK When multiple files are selected the password entry screen appears each time a pass word protected file is selected D D D D Press Delete File A confirmation message about de leting the file appears E E E E Press Delete F F F F Press Exit Changing File Informati...

Page 60: ...le information Changing the user name A Press Change User Name B Select the new user name Note The user names shown here are names that were regis tered on the Administrator Tools tab in System Settings To change a user name not shown here press Non pro grammed Name and then en ter the user name C Press OK Changing the file name A Press Change File Name B Enter the new file name Reference For info...

Page 61: ... the key Note To change the password press Change and then enter a new one D Enter the same number as you entered in step B B B B for confirma tion E Press the key F Press OK Important Do not forget the password If you forget it consult the system administrator of the machine E E E E Make sure that the file informa tion was changed as necessary and press Exit ...

Page 62: ...Storing Files 54 4 ...

Page 63: ... the delivery results when this function is used Important A delivery server in which the ScanRouter delivery software is installed is necessary to use the network delivery scanner function Information about delivery destinations and senders must be registered first in the delivery serv er Also connected devices should be configured in Set I O Device of the Scan Router delivery software For detail...

Page 64: ... Option under File Trans fer For details about making settings and other settings see Network Guide Make settings for the network delivery scanner function such as Destination List Settings See p 95 Initial Scanner Setup Install the ScanRouter delivery software required for using the network delivery scanner functions on the delivery server See p 11 DeskTopBinder After installing the software make...

Page 65: ...sing a five digit registration number 4 Manual Input When sending e mail via the delivery server press Manual Input and then enter the destination using the soft keyboard that is displayed For information about sending e mail via the delivery server see the ScanRouter delivery software manuals 5 Attach Sender s Name Return Re ceipt Attach Subject Specify the sender subject and message of the docum...

Page 66: ...nals Copy Reference D D D D Make settings for original orien tation the sides scanned and oth er settings if necessary Reference p 73 Making the Settings Relat ed to the Orientation of the Original and Scanned Sides E E E E Make the scan settings Reference There are two ways to specify scan settings as described be low Configure each setting for scanning For details see p 71 Specifying Scan Set ti...

Page 67: ... destination titles are pro gramed in the delivery serv er To deselect a destination press the destination once more or press U U U UPrev or T T T TNext to display the destination in the destination field and then press the Clear Stop key B To select more destinations re peat step A A A A Using a registration number to select a destination A Press Registration No B Enter the five digit registratio...

Page 68: ...rcase and low ercase letters E Press OK F Select a destination G Press Exit Manual entry of a destination A Press Manual Input The soft keyboard appears B Enter the destination Note Enter the e mail address of the destination when send ing via the delivery server For details about the maxi mum number of characters that can be entered see p 116 The network delivery scan ner function Alphanumeric ch...

Page 69: ...ender sender of the file if necessary You can specify the sender in the following ways Select it from the list Specify its registration number Search for it Note When a sender has been speci fied this information is added to the scan file Select a sender from the senders registered in the delivery server Depending on the security set tings Attach Sender s Name may be selected as the user name when...

Page 70: ... I Specify Return Receipt if neces sary Note If you have not specified the sender you cannot press the key E mail notification that the file has been opened at the destina tion is sent to the sender speci fied in Attach Sender s Name To use Return Receipt it is neces sary to make settings such as the e mail address in advance in the ScanRouter delivery software J J J J Specify a subject if necessa...

Page 71: ... and Delivery You can use the network delivery scanner function and the storage function together The scan file is delivered and at the same time is stored Note This section explains mainly the procedure for simultaneous deliv ery and storage For details see p 58 Delivering Scan Files A A A A Place originals Note The procedure for placing origi nals is the same as that for plac ing originals for c...

Page 72: ...cessary F F F F Press Store File G G G G Make sure that Send Store is se lected H H H H Make settings for file informa tion if necessary Reference For details about specifying file information see p 43 Specify ing file information I I I I Press OK J J J J Press the Start key ...

Page 73: ...ation is displayed Sender File Name The file name is displayed only when a file is stored at the same time and when a stored file is sent Status One of the following status is displayed Done Send ing Waiting Error or Cancelled A A A A Press Scanned Files Status on the network delivery scanner screen B B B B Check the displayed records Note Depending on the security set tings certain records may no...

Page 74: ...Delivering Scan Files 66 5 ...

Page 75: ...low is required Connect the machine to the network with an Ethernet cable or IEEE 1394 cable or use wireless LAN To connect using an IEEE 1394 cable the IEEE 1394 interface board is required To connect using wireless LAN the IEEE 802 11b interface unit is required See Network Guide Check the network settings in System Settings and change if re quired See Network Guide On the client computers insta...

Page 76: ... as that for plac ing originals for copying For details about placing originals see Placing Originals Copy Reference C C C C Make the scan settings A On the File menu point to Add Document and then click Scan The TWAIN Driver starts After a short while the dialog box of the TWAIN Driver that operates the scanner appears This dialog box is called the scanner properties dialog box Note The name of t...

Page 77: ...curity set tings a dialog box requesting your user name and password may appear when you press Scan E E E E Save the scan file in DeskTop Binder A On the File menu click Exit B Enter the file name and then click OK The image is stored in DeskTop Binder and DeskTopBinder Viewer closes Editing and printing scan files With DeskTopBinder it is possible to edit and print scan files For details about ho...

Page 78: ...Using the Network TWAIN Scanner Function 70 6 ...

Page 79: ... type Select the scan type from the fol lowing Text Print For standard originals con taining mainly text Printer printing is best scanned with Text Print Text OCR For standard originals con taining mainly text Text OCR is suitable for higher OCR accuracy Text Photo For originals containing a mixture of text and photo graphs Photo For originals containing pho tographs and other pictures two value C...

Page 80: ...tandard B5 JISR B5 JISS Custom Size Note When Custom Size is select ed the dimensions of the scan area width and height can be specified When selecting Custom Size for Scan Size see p 100 Se lecting a custom size Edit Make editing settings Erase Border Delete the borders of the scanned original according to the width specified If you select Same Width you can specify in millimeters a uniform width...

Page 81: ...riginal Two sided original selection A When scanning one sided orig inals make sure that 1 Sided Orig is selected B When scanning two sided orig inals press 2 Sided Orig to se lect 2 Sided Orig T to T or 2 Sided Orig T to B according to the binding orientation of the original C When the last page of two sid ed originals is blank select 1 Side to skip that side and fin ish scanning or select 2 Side...

Page 82: ...lect SADF To wait until the next originals are placed select Batch See p 99 Switch to Batch Mixed size selection A When originals of different sizes are placed select Mixed Sizes Note Originals of different sizes are scanned differently de pending on the settings and the positions of the originals See p 111 Scanning Docu ments of Different Sizes Specifying Divide A If you want to divide and sent a...

Page 83: ...A A Open the Scanner Properties dia log box Reference p 68 Scanning Originals B B B B Select the position from the Docu ment list in the Document area C C C C Select or from the Orientation list Reference p 109 Placing Originals D D D D When the originals are placed in the ADF select Simplex or Du plex in the Side list Note Originals of different sizes are scanned differently depending on the sett...

Page 84: ...Next Original s SADF in Scanner Features Reference p 98 Wait Time for Next Orig Ex posure Glass or Wait Time for Next Original s SADF A A A A Place the originals Reference The procedure for placing the originals is the same as that for placing the originals for copy ing For details about placing the originals see Placing Orig inals Copy Reference Note Originals are scanned in order Place them from...

Page 85: ...here are additional orig inals place them within the specified time The machine starts scanning au tomatically Note If you change settings while the machine is waiting for additional originals the countdown stops Press the Start key to resume the countdown and scanning You can also use the expo sure glass instead of the ADF In this case you must press the Start key to start scanning D D D D When a...

Page 86: ...gs for sending by e mail or Scan to Folder storing or delivering Reference p 17 Procedure for Sending E mail p 32 Procedure for Sending by Scan to Folder p 42 Storage Procedure p 58 Delivery Procedure E E E E Press the Start key Note The selected destination appears while scanning the originals F F F F When there are additional origi nals to scan place them and press the Start key Repeat this step...

Page 87: ...op to Top Top to Bot tom Last Page Divide Original Feed Type File Type and Batch SADF Registering a Program A A A A Make the settings you want to register in the initial display of the scanner mode B B B B Press the Program key C C C C Press m m m m Register D D D D Press the program number you want to register Note Program numbers with m al ready have settings in them E E E E Enter the program na...

Page 88: ...ettings of the program E E E E Press the Program key F F F F Press m m m m Register G G G G Press the number of the program for which you changed settings or the number of a different pro gram in which you want to regis ter the changed settings H H H H Press m m m m Register Note When you want to overwrite a program that is already regis tered a confirmation message appears I I I I Enter a program...

Page 89: ... press the Pro gram key B B B B Press Change Name C C C C Press the number of the program for which you want to change the name D D D D Enter a new program name Note A program name can be entered using up to 40 characters E E E E Press OK The display returns to the initial display after a moment ...

Page 90: ...Configuring Registering Scan Settings 82 7 ...

Page 91: ...he correct orientation See Placing Originals Copy Reference No image results from scanning The original was placed with the front and back reversed When the original is placed directly on the exposure glass the side to be scanned must face down When the original is fed via the ADF the side to be scanned must face up See Placing Originals Copy Ref erence The scanned image con tains white spaces If ...

Page 92: ...hine settings may not be correct IP address subnet mask Check the settings See Connection and Setup Network Guide Problems Causes and solutions The TWAIN Driver cannot be found Advanced encryption has been specified in the extended security setting For details about the extended security setting consult an administrator Problems Causes and solutions Stored files cannot be de leted File names and p...

Page 93: ...anned Files Status Check that the user name and password are correct Note A password of 64 or more characters may not be recog nized Check that the ID and password for the destination folder are cor rect Cannot cancel sending certain file s To confirm the result check Scanned Files Status Only files in waiting can be can celled Files with a delivery status of successful or other result cannot be c...

Page 94: ...er Check that components such as the LAN cable are connected properly Check that the server settings are correct and the server is working properly Entered protection code for destina tion is incorrect Please re enter Make sure the protection code is cor rect and then enter it again See Registering a Protection Code General Settings Guide Exceeded max data capacity Check the scanning resolution th...

Page 95: ...nt at the same time Reduce the number of the selected files The number of files exceeded the maximum number possible Reduce the number of files and send them again Exceeded max number of files which can be used in Document Server at the same time Check the files stored by the other functions and then delete unneeded files See Document Server General Settings Guide Exceeded max number of pages per ...

Page 96: ...peration Reduce the scan area or scanning resolution See p 95 Scan Set tings Delete unneeded stored files See p 51 Deleting Files Memory is full Do you want to store scanned file Because there is not enough free hard disk space in the machine for storing in the Document Server only some of the pages could be scanned Specify whether to use the data or not Memory is full Press Send to send the curre...

Page 97: ...e Cannot delete it You cannot delete a file whose status is Waiting or that is being edited with DeskTopBinder Delete the file after canceling delivery or complet ing editing Selected files contain file s that the user does not have access privi leges to Please note that only the files with access privileges will be deleted You have tried to delete files without the authority to do so The files ca...

Page 98: ...then enter it again The specified group contains some invalid destination s Do you want to select only valid destination s The specified group contains some destinations for sending by e mail and some destinations for sending by Scan to Folder To select destina tions for sending by email press Se lect for the message displayed on the e mail screen To select destina tion for sending by Scan to Fold...

Page 99: ...ecify the scanning size Place the original correctly Specify the scan size When placing an original directly on the exposure glass the lifting lower ing action of the ADF triggers the au tomatic original size detection process Lift the ADF by more than 30 degrees Cannot find the scanner Check if the scanner mainpower is on Check whether the main power switch of the machine is turned off Check whet...

Page 100: ...hip between the Reso lution and the Scanning Area chart in Help for halftone scanning might not always apply Scanning cannot be per formed if large values are set for brightness when using halftone or high resolution When a paper misfeed occurs in the machine during printing scanning cannot be performed In this case af ter the misfed paper has been re moved proceed with scanning Invalid Winsock ve...

Page 101: ...turned off Check whether the machine is con nected to the network correctly Deselect the personal firewall func tion of the client computer Scanner is not available on the specified device The TWAIN scanner function cannot be used on this machine Contact your serv ice representative Scanner is not ready Check the scanner and the op tions Check whether the ADF cover is closed The name is already in...

Page 102: ...Troubleshooting 94 8 ...

Page 103: ...below Make the necessary settings Note Make settings for the items marked with if necessary Scan Settings For explanations of settings see p 98 Scan Settings Settings Default E mail Scan to Folder Store Delivery TWAIN Default Scan Settings Scan Type Text Print Resolution 200 dpi Image Den sity Auto Image Density Medium Scan Size Auto Detect Wait Time for Next Orig Exposure Glass Set Wait Time 60 W...

Page 104: ...ault E mail Scan to Folder Store Delivery TWAIN Destination List Display Priority 1 Delivery Server Destination List Display Priority 2 E mail Ad dress Select Title Title 1 Update Delivery Server Destination List Settings Default E mail Scan to Folder Store Delivery TWAIN TWAIN Standby Time 10 sec File Type Priority Multi page TIFF Compression Black White On Compression Gray Scale On Com pression ...

Page 105: ...tem see General Settings Guide A A A A Press the User Tools Counter key B B B B Press Scanner Features C C C C Press Send Settings D D D D Press the item to be set Example TWAIN Standby Time setting E E E E Change the setting To select an item touch its key on the screen The item is high lighted To enter numbers use the number keys Note To cancel changing a setting press Cancel The setting re turn...

Page 106: ... selected en ter the wait time in seconds 3 999 for placing additional orig inals with the number keys Scanning will start if additional originals are placed and the Start key is pressed within this time You can end scanning and begin transmission by pressing the key within this time Once the specified time has elapsed transmission starts automatically If Continuous Wait is selected the machine wi...

Page 107: ...If a paper misfeed occurs or any of the following operations is performed while the machine is waiting for additional originals the countdown stops and does not start again until the key is pressed Changing the settings such as the scan settings Opening the upper cover of the ADF Pressing the Interrupt key to activate the copy mode Original Settings Set the default for whether origi nals are one s...

Page 108: ...tion switch is turned on or modes are cleared or reset Select Program No 10 to use the set tings stored in Program No 10 as the initial mode Selecting a custom size When selecting Custom Size as the scan size follow the procedure be low A A A A Press Custom Size on the Scan Size Setting screen B B B B Enter the original size with the number keys Select and enter values for X1 and Y1 and then press...

Page 109: ...settings within these ranges E E E E When all dimensions are entered press OK F F F F Make sure that the area specified in step D D D D X3 and Y3 is shown in the Custom Size field and then press OK G G G G Press Exit twice The main menu reappears Destination List Settings Select the defaults for the titles and the display priority for the destina tion list in the machine and the deliv ery server D...

Page 110: ...ttings consist of the following For the table about settings and de faults see p 95 Scanner Features TWAIN Standby Time When the machine is being used to send e mail or a file or functioning as Document Server or a network delivery scanner a scanning re quest to the machine as a TWAIN scanner will switch the machine to the network TWAIN scanner func tion This setting determines the delay until the...

Page 111: ...ssion from the oldest record While the journal is being print ed files with the status waiting cannot be sent Print Scanner Journal The scanner journal is printed and deleted Delete Scanner Journal The scanner journal is deleted without being printed Max E mail Size Select whether or not to limit the size of an e mail to which an image is attached When On is selected enter the size limit 128 10240...

Page 112: ... is a tem plate cannot be changed Store File Priority Select Send Store Store Only or Off as the default that is displayed when modes are cleared or reset or immediately after the operation switch is turned on Note If you select Send Store Send Store appears in Scan ner Features and files are stored and sent simultaneously If you select Store Only Store Only appears in Scanner Fea tures and files ...

Page 113: ...ntrol panel of the ma chine Specify the scan size and resolution again Limitation Depending on the image compression level the maximum image size will be limited When Using for E mail Scan to Folder or Store or as a Network Delivery Scanner When Text Text Photo or Photo is selected as the Scan Type All combinations up to A3 297 432 mm 11 17 inches and 600 dpi are possible When Gray Scale is select...

Page 114: ...p When Binary or Halftone is selected for the Color Gradation The originals can be scanned using combinations marked with in the table Original orientation S 1 The scanning size must be manually entered 100 dpi 200 dpi 300 dpi 400 dpi 500 dpi 600 dpi 700 dpi 800 dpi 900 dpi 1000 dpi 1100 dpi 1200 dpi A3 B4 A4 B5 A5 B6 A6 A7 1 11 17 Legal 81 2 14 81 2 13 Letter 81 2 11 51 2 81 2 ...

Page 115: ...iginals can be scanned using combinations marked with in the table Original orientation S 1 The scanning size must be manually entered 100 dpi 200 dpi 300 dpi 400 dpi 500 dpi 600 dpi 700 dpi 800 dpi 900 dpi 1000 dpi 1100 dpi 1200 dpi A3 B4 A4 B5 A5 B6 A6 A7 1 11 17 Legal 81 2 14 81 2 13 Letter 81 2 11 51 2 81 2 ...

Page 116: ... is converted to JPEG when On is selected for Compression Gray Scale in Send Settings and TIFF when Off is selected Note Files are stored in single page style When sending files by e mail you can se lect single page style or multi page style You cannot select multi page TIFF format for an image stored in JPEG format File type specified Single page Multi page Scan type TIFF JPEG PDF TIFF PDF Text P...

Page 117: ...on specified on the control panel or scanner driver does not change An original to be scanned Decide the placement method Exposure glass ADF Place the original There are two original orienta tions Place the original so that the top edge touches the top left of the exposure glass 1 Place the original so that the top edge touches the rear of the exposure glass Place the top edge of the original firs...

Page 118: ...Appendix 110 10 1 When using the machine as a network TWAIN scanner this is the standard orienta tion for the TWAIN Driver Normally set the original this way The original displayed on a computer ...

Page 119: ... mail Scan to Folder Store Net work Delivery Scanner TWAIN Scanner Mixed Sizes is not specified Scan Size is set to Auto Detect 1 Auto detection is used to de termine the size of each origi nal placed on the exposure glass A whole batch of originals placed in the ADF will be scanned using the size of the maximum size original A whole batch of originals is scanned using the size of the first origin...

Page 120: ...uirements Hardware PC AT compatible machines that support the operating system properly Limitation Under Windows NT with RISC based processors MIPS R series Alpha AXP or PowerPC this driver is not supported Operating system Microsoft Windows 95 98 Me Microsoft Windows 2000 XP Microsoft Windows NT 4 0 Display resolution 800 600 pixels 256 colors or higher CD ROM Wizard for the TWAIN Driver and util...

Page 121: ... properly Operating system Microsoft Windows 98SE Me Microsoft Windows 2000 XP Microsoft Windows Server 2003 Display resolution 800 600 pixels 64K colors or higher Software installed with DeskTopBinder Auto Document Link Auto Document Link on the client computer monitors in trays of the deliv ery server In addition the files delivered to in trays can be retrieved or no tification of the arrival of...

Page 122: ...riod They can be used anywhere except the beginning and end of an add Periods cannot be used next to each other not occur more than once in succes sion 3 An e mail address found using a LDAP server search cannot be specified properly if the address exceeds 128 characters 4 100 destinations can be entered directly including LDAP search The remaining 400 destinations can be selected from the registe...

Page 123: ...m Number of Characters That Can Be Entered for Scan to Folder SMB Destination folder path 128 characters User name 64 char acters Password 64 char acters FTP Server name 64 characters Destination folder path 128 characters User name 64 char acters Password 64 char acters Maximum Number of Destinations That Can Be Specified at Once 50 1 Maximum Number of Destinations That Can Be Registered in the D...

Page 124: ... beginning and end of an ad dress or before Periods cannot be used next to each other 3 The maximum number of destinations that can be selected depends on the ScanRout er delivery software For details see the manual provided with the ScanRouter de livery software Maximum Number of Characters That Can Be Entered for Stored File Information File Name 64 1 User Name 20 1 Password 4 digit number Maxim...

Page 125: ... either version 2 of the License or at your option any later version This program is distributed in the hope that it will be useful but WITHOUT ANY WARRANTY without even the implied warranty of MERCHANTABILI TY or FITNESS FOR A PARTICULAR PURPOSE See the GNU General Public License for more details You should have received a copy of the GNU General Public License along with this program if not writ...

Page 126: ...heet book Interface Ethernet interface 10BASE T or 100BASE TX IEEE 1394 IP over 1394 optional and IEEE 802 11b Wireless LAN optional Maximum scan size A3 297 432 mm 11 17 inches Sizes that can be detected auto matically Exposure glass A3S B4S A4RS B5RS 8 13 S ADF A3S B4S A4RS B5RS A5RS B6RS 8 5 13 S 8KS 16KRS Resolution 600 dpi 8 bit grayscale Variable range of scan resolution E mail Scan to Folde...

Page 127: ...n status indicators 4 I Indicators 3 Installing software 10 Interrupt key 3 L LDAP server 5 Login Using the Control Panel 12 Log Off Using the Control Panel 13 M Main power indicator and power indicator 3 Max E mail Size 103 Menu Protect 104 Mixed Original Sizes Priority 99 N Network delivery scanner 8 Network Delivery Scanner Screen 57 Network TWAIN scanner 9 67 Number keys 4 O Operation switch 4...

Page 128: ...neous Storage and Sending by Scan to Folder 39 SMB 6 34 SMTP server 5 Software supplied on CD ROM 112 Start key 4 Store 7 41 116 Store File Priority 104 Storing Files 41 Switch to Batch 99 T Transmission 114 TWAIN Standby Time 102 Type2075 TWAIN Driver 112 U Update Delivery Server Destination List 102 User Authentication 12 User Code Authentication Using the Control Panel 12 Use Tools Counter key ...

Page 129: ...sult the dealer or an experienced radio TV technician for help Caution Changes or modifications not expressly approved by the party responsible for compliance could void the user s authority to operate the equipment Note to users in Canada Note This Class B digital apparatus complies with Canadian ICES 003 Remarque concernant les utilisateurs au Canada Avertissement Cet appareil numérique de la cl...

Page 130: ...Printer Scanner Unit Type 2075 Operating Instructions Scanner Reference EN USA B659 8707A ...

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