Ricoh 3500SP Facsimile Reference Manual Download Page 89

Page: 89 / 312

Searching for a Destination in the Address Book

Searching for a Destination in the Address
Book

Use this function to search for a destination registered in the destination list or
on the LDAP server.

Note

❒

If you press

[

Fax

]

[

E-mail

]

[

IP-Fax

]

on the search result display, you can

switch between fax destination, e-mail destination and IP-Fax destination.

❒

The search returns only destinations whose beginnings match the entered
name.

❒

A warning message appears if the search returns more than the maximum
number of destinations you can search for at a time. Press

[

]

and change the

destination name to view fewer destinations.

❒

For the maximum number of destinations you can search at a time, see “Max-
imum Values”.

Reference

p.291 “Maximum Values”
“System Settings”, General Settings Guide

Summary of Contents for 3500SP

Page 1: ...machine and keep it handy for future reference For safe and correct use be sure to read the Safety Information in About This Machine before using the machine Transmission Other Transmission Features Reception Changing Confirming Communication Information Storing a Document Fax via Computer Appendix 1 2 3 4 5 6 7 ...

Page 2: ...uential damages as a result of handling or oper ating the machine Notes Some illustrations in this manual might be slightly different from the machine Certain options might not be available in some countries For details please contact your local dealer Depending on your machine certain units may be optional For details please contact your local dealer Caution Use of controls or adjustments or perf...

Page 3: ...tings and Address Book procedures such as register ing fax numbers e mail addresses and user codes Also refer to this manual for explanations on how to connect the machine Troubleshooting Provides a guide to solving common problems and explains how to replace paper toner and other consumables Security Reference This manual is for administrators of the machine It explains security func tions that t...

Page 4: ...ls for DeskTopBinder Lite DeskTopBinder Lite Setup Guide DeskTopBinder Introduction Guide Auto Document Link Guide Note Manuals provided are specific to machine types For UNIX Supplement please visit our Web site or consult an authorized dealer PostScript3 Supplement and UNIX Supplement include descriptions of functions and settings that might not be available on this machine The following softwar...

Page 5: ...al 22 Immediate Transmission 22 Sending multiple originals using the exposure glass Immediate Transmission 24 Checking the Transmission Settings 25 IP Fax Functions 26 Terminology 28 Notes on Using IP Fax 29 Functions Not Available for IP Fax Transmission 29 Internet Fax Functions 30 Notes on Using Internet Fax 32 Functions Not Available by E mail Transmission 33 Functions Not Available by E mail ...

Page 6: ...the Address Book 79 Search by Destination Name 80 Search by Fax Number 82 Search by E mail Address 84 Search by IP Fax Destination 86 Search by LDAP Server 87 Search by Registration Number 90 On Hook Dial 91 External Telephone On Hook Dial 92 Manual Dial 93 Advanced Features 94 Setting SUB Codes for Transmission 94 Setting a password 95 Setting SEP Codes for Reception 96 Entering a password 98 Tra...

Page 7: ...ce 153 Default ID Transmission 154 3 Reception Types of Reception 157 Immediate Reception 157 Memory Reception 158 Substitute Reception 159 Receiving documents unconditionally 160 Receiving documents according to parameter specified settings 160 Reception Modes 162 Manual Reception 162 Auto Reception 162 Switching the Reception Mode 163 Receiving Internet Fax Documents 164 Auto E mail Reception 16...

Page 8: ...ation Information Changing the Settings of Files in Memory 189 Deleting a Destination from a Simultaneous Broadcast 190 Adding a Destination 192 Changing the Transmission Time 194 Changing the SMTP Server Setting 195 Printing a File from Memory 197 Printing a List of Files in Memory Print TX File List 199 Resending a File 200 Checking the Transmission Result TX File Status 202 Confirming on Displa...

Page 9: ...Sending Stored Documents 242 Specifying documents from the File List 245 Specifying documents by User Name 245 Specifying documents by File Name 246 Printing Stored Documents 246 Changing Stored Document Information 248 Changing a user name 249 Changing the file name 250 Changing the password 250 Deleting a Stored Document 251 6 Fax via Computer Sending Fax Documents from Computers 253 Before Use ...

Page 10: ...ions Using SmartDeviceMonitor for Admin 274 LAN Fax Operation Messages 274 Viewing Fax Information Using a Web Browser 275 Viewing Printing and Deleting Received Fax Documents Using a Web Image Monitor 275 Viewing received fax documents using a Web browser 275 Printing fax information using a Web browser 276 Deleting fax information using a Web browser 277 Programming Destination Information from ...

Page 11: ...ct the local telephone company The REN for this product is part of the product identifier that has the format US AAAEQ TXXXXX The digits represented by are the REN with out a decimal point e g 03 is a REN of 0 3 E If this equipment causes harm to the telephone network the telephone company will notify you in advance that temporary discontinuance of service may be required But if advance notice is ...

Page 12: ...l the devices does not exceed five Note to users in the United States of America Note This equipment has been tested and found to comply with the limits for a Class B digital device pursuant to Part 15 of the FCC Rules These limits are designed to provide reasonable protection against harmful interfer ence in a residential installation This equipment generates uses and can radiate radio frequency ...

Page 13: ...mber provided may not be a 900 number or any other number for which charges exceed local or long distance trans mission charges In order to program this information into your FAX machine you should complete the following steps Follow the FAX HEADER programming procedure in the Programming chapter of the operating instructions to en ter the business identification and telephone number of the termin...

Page 14: ...Save these instructions IMPORTANTES MESURES DE SÉCURITÉ Certalnes mesures de sécurité doivent être prises pendant l utilisation de matéri al téléphonique afin de réduire les risques d incendle de choc électrique et de blessures En voici quelquesunes Ne pas utiliser l appareil près de l eau p ex près d une balgnoire d un lava bo d un évier de cuisine d un bac à laver dans un sous sol humide ou près...

Page 15: ...nts to pay attention to when using the machine and explanations of likely causes of paper misfeeds damage to originals or loss of data Be sure to read these explanations Indicates supplementary explanations of the machine s functions and instruc tions on resolving user errors This symbol is located at the end of sections It indicates where you can find fur ther relevant information Indicates the n...

Page 16: ... Reset Timer in System Settings You can have the machine return to default mode after each transmission us ing Scan End Reset under Gen Settings Adjust in the Facsimile Features menu To manually return to the standby display do one of the following If you have placed the original in the optional Auto Document Feeder ADF and have not pressed the Start key remove the original If you have not placed ...

Page 17: ... login user name appears 3 Press this button to enter or add fax numbers e mail address or IP Fax destination Internet Fax setting On IP Fax H 323 SIP setting On Internet Fax setting On and IP Fax H 323 SIP setting On 4 Displays messages and the ma chine status 5 Displays the entered number of a destination When adding destina tions using the number keys press Add 6 Press to display various inform...

Page 18: ...s You can change Internet Fax setting under E mail Settings in the Facsimile Features menu You can change IP Fax settings under IP Fax Settings in the Facsimile Fea tures menu Reference p 13 Transmission Modes p 14 Switching between Memory Transmission and Immediate Transmis sion p 71 Switching the titles in the Address Book p 79 Searching for a Destination in the Address Book p 111 Other Transmis...

Page 19: ... to be shown on the destination list Change Initial Mode Select whether contents registered in pro gram No 1 are to be used as the initial set tings after the power is turned on or the Clear Modes key is pressed Adjust Sound Volume Adjust the sound volume during On Hook Mode and Immediate Transmission Program Fax Information Program information to be shown on the dis play of the other machine and ...

Page 20: ...ments from other senders using differ ent paper trays Specify Tray for Lines Specify a paper tray for each line telephone Internet Fax IP Fax Checkered Mark Specify whether or not a checkered mark is to be printed on the first page of received fax documents Center Mark Specify whether or not a center mark is to be printed halfway down the left side and at the top center of each page received Print...

Page 21: ... can program change or cancel fre quently used sizes Print Journal The Journal allows you to check a maximum of the last 50 communications receptions and transmissions performed by the machine Transmission Page Count This function allows you to check the total number of pages transmitted and received Forwarding This function allows you to have documents printed on the machine and sent to a speci f...

Page 22: ...his function to select a line type when the machine is connected to a G3 analog line Reception File Setting Selects whether received documents are saved on the hard disk to be printed later or printed immediately without being saved Stored RX File User Setting The administrator can be specified for man aging documents stored on the machine after fax documents are received To specify the administra...

Page 23: ...ransmission starts automatically after the original is stored in memory This is convenient when you are in a hurry and want to take the document away with you You can also send the same original to several destinations Immediate Transmission Immediately dials the destination number and while scanning the original sends it It is very convenient when you want to send an original quickly or when you ...

Page 24: ... currently active You can change trans mission mode by pressing Immed TX or Memory TX Note You can set the machine to enter Memory Transmission mode or Immediate Transmission mode right after the power is turned on or the Clear Modes key is pressed with Memory Immed Transmission Switch under Gen Settings Adjust in the Facsimile Features menu Reference Facsimile Features General Settings Guide ...

Page 25: ...he Power Failure Re port is printed to help you identify deleted files Simply turning off the power by pressing the operation switch does not delete stored documents See Troubleshooting When Using the Facsimile Function Troubleshooting If memory is full 0 appears under Information on the display Memory Transmission is disabled Use Immediate Transmission instead A Make sure that Memory TX is select...

Page 26: ...If you do not want to do a broadcast transmission proceed to step G E When sending the same original to several destinations broadcasting press Add to specify the destinations You do not have to press Add when adding a destination using the destina tion list F Specify the next destination Pressing switches the destination list between fax number e mail ad dress and IP Fax destination To specify an...

Page 27: ... store in memory for Memory Transmission see Maximum Values For the maximum number of pages you can store in memory using A4 Standard ITU T q1 Chart see Maximum Values Reference p 36 Placing Originals p 49 Resolution p 51 Original Type p 52 Image Density Contrast p 58 Sending Over a Fax Line p 61 Sending by IP Fax p 65 Sending to an E mail Address p 70 Using the Address Book to Specify Destination...

Page 28: ... of the original face down on the exposure glass C Specify a destination D Make the scan settings you require E Press the Start key The machine starts scanning F Place the next original on the exposure glass within 60 seconds after the ma chine has finished scanning the first original G Repeat steps D to F for all originals H Place the last original and then press The machine dials the destination...

Page 29: ...en two or more destinations are specified When you send only an Auto Document When an original is placed on the exposure glass and then sent When you send documents stored in the Document Server Note You can turn this function on or off with the User Parameters switch 07 bit 2 in the Facsimile Features menu Standard Memory Transmission may be used instead of Parallel Memory Transmission depending ...

Page 30: ...ocument by Memory Transmission and there is another fax document waiting in memory to be sent to the same destination that document is sent along with your original Several fax documents can be sent with a single call thus eliminating the need for several separate calls This helps save communication costs and reduce trans mission time Fax documents whose transmission time was set in advance are se...

Page 31: ...and C are busy the machine dials the destinations in the following order A B C D A and C To check the transmission progress print the TX file list If the optional extra G3 interface unit is installed you can use the Simultaneous Broadcast function to send faxes simultaneously on different phone lines If you specify a second transmission while broadcasting to several destinations faxes are transmit...

Page 32: ...e with standard fax transmission and IP Fax transmission Important Internet Fax is executed in only Memory Transmission that starts transmis sion automatically after storing documents in memory If you specify Imme diate Transmission in Internet Fax the mode is switched to Memory Transmission while an e mail address is being entered Group cannot be used for Immediate Transmission You cannot send th...

Page 33: ...k see Using the Address Book to Specify Destinations E Press the Start key The machine dials a destination After transmission the standby display appears Note Documents are not stored in memory Reference p 36 Placing Originals p 49 Resolution p 51 Original Type p 52 Image Density Contrast p 58 Sending Over a Fax Line p 61 Sending by IP Fax p 70 Using the Address Book to Specify Destinations p 72 S...

Page 34: ...ure that Immed TX is selected B Place the first page face down on the exposure glass C Specify a destination D Make the scan settings you require E Press the Start key F Place the next original on the exposure glass within 10 seconds after the ma chine has finished scanning the first original G Repeat steps D to F for all originals H Place the last original and then press ...

Page 35: ...ion transmission mode and other transmission settings before transmitting A Press the Check Modes key and then check the transmission settings The following display appears B After checking the settings on the display press the Check Modes key The display before the Check Modes key was pressed appears ...

Page 36: ...e network protocol Specify an IPv4 address or host name instead of a fax number for sending When using a gatekeeper specify its alias telephone number Specify addresses of the gatekeeper or SIP server proxy server register server redirect server as appro priate in IP Fax Settings in the Facsimile Features menu When using a SIP server you can send by specifying SIP user name You can also transmit t...

Page 37: ...st be connected to a LAN and set up correctly under IP Fax Settings in the Facsimile Features menu The facsimile function of this machine cannot be used with IPv6 Before using this function configure the network in the System Settings menu Note IP Fax supported by this machine is ITU T Recommendation T 38 compliant ALT001S ...

Page 38: ... connected to an IP network and converts alias telephone numbers to IPv4 addresses and performs authentication functions In addition a gatekeeper governs band transmission rate assignment and access control SIP server A SIP server mediates connection requests between devices connected to an IP network and is composed mainly of servers that have the following three functions Proxyserver ReceivesSIP...

Page 39: ... the Power Failure Report is automatically printed out when the main power switch is turned on Use this report to check which documents were deleted Simply turning off the power by pressing the operation switch does not delete stored documents See Troubleshooting When Using the Facsimile Function Troubleshooting Reference Troubleshooting When Using the Facsimile Function Troubleshooting Functions ...

Page 40: ...ner functions are required To use Internet Fax functions this machine must be connected to a LAN and set up correctly in System Settings The facsimile function of this machine cannot be used with IPv6 Before using this function configure the network in the System Settings menu To send Internet Fax documents in the Facsimile Features menu under E mail Settings set Internet Fax Settings to On Howeve...

Page 41: ...eceived Images for how e mail is actually received by the computer You cannot send e mail to a destination as cc If you send Internet Fax documents specifying a user code and the e mail ad dress is set as the routing destination of the specified user code a Communi cation Result Report is sent after the transmission is completed This makes it possible to verify the result of a transmission For det...

Page 42: ... transmission that bypasses the SMTP server a public telephone line fax or IP Fax whenever communication time is a concern If a power outage lasts about an hour or the machine is disconnected from the power outlet for about an hour documents stored in the fax machine s memory are deleted If any document is deleted the Power Failure Report is automatically printed out when the main power switch is ...

Page 43: ...ransmission Polling Transmission Chain Dial Transmission by SUB Code On Hook Dial Manual Dial JBIG Transmission Batch Transmission ECM Error Correction Mode Functions Not Available by E mail Reception The following functions are supported with standard fax reception but not with Internet Faxing Confidential Reception Memory Lock Reception Polling Reception SEP Code Reception Authorized Reception R...

Page 44: ...xxx When Stamp Sender Name is set to Off If Own Fax Number and Own Name are programmed From Own Fax Number Own Name Fax Message NO xxxx If only Own Fax Number is programmed From Own Fax Number Fax Message NO xxxx If only Own Name is programmed From Own Name Fax Message NO xxxx If neither Own Fax Number nor Own Name are programmed Fax Message NO xxxx Note xxxx is the document number that appears in...

Page 45: ... that the final recipient address sent is pro grammed in the Address Book If it is programmed as a full mode destination the sender automatically registers the receiver s reception capability The reg istered reception capability is updated each time the sender receives new re ception capability information The sender can send documents to the receiver based on this information If the receiver is p...

Page 46: ...nce Originals not recommended for the Auto Document Feeder ADF Copy Document Server Reference Note that Special Original of the copy function cannot be used with the facsimile function Place the originals according to their paper size How to place A4 B4 JIS Japanese Industrial Standard A3 81 2 11 81 2 14 and 11 17 size originals Generally place A4 81 2 11 originals in the landscape orientation L I...

Page 47: ...en scan the original using the ADF if a jam occurs the original might become damaged because scanning does not stop in this mode Specify the area under Scan Area Select Long Document mode with the User Parameters switch 14 bit 1 in the Facsimile Features menu Documents longer than 800 mm 32 must be sent by Memory Transmission Immediate Transmission may not be possible If an original jams press the...

Page 48: ...ull Mode p 38 Setting a Scan Area p 44 Acceptable Original Sizes p 44 Paper Size and Scanned Area p 47 Original Sizes Difficult to Detect p 48 Transmission with Image Rotation p 130 Book Fax p 132 Two Sided Transmission Double Sided Transmission Facsimile Features General Settings Guide Placing Originals Copy Document Server Reference Setting a Scan Area Normally a placed original is scanned accor...

Page 49: ...l Sizes function If the machine cannot detect the original size a confirmation message appears Place the original again A Place the original and then select the scan settings you require B Press Scan Area C Make sure that Auto Detect is selected If it is not press Auto Detect D Press OK Auto Detect is shown above Scan Area E Specify a destination and then press the Start key ...

Page 50: ... The sizes that can be specified are A4KL B4 JISL A3L 81 2 11 KL 81 2 14 L and 11 17 L A Place the original and then select the scan settings you require B Press Scan Area C Press Regular D Press the size of the originals to be sent and then press OK 81 2 11 indicates LT 81 2 14 indicates LG 11 17 indicates DLT ...

Page 51: ...cify a destination and then press the Start key Area Program the sizes of the originals to be scanned in advance in the Facsimile Fea tures menu Only the area in the specified size is scanned regardless of the actual size of a placed original A Place the original and then select the scan settings you require B Press Scan Area C Press Area 1 or Area 2 ...

Page 52: ...ample when A3L and A4K size originals are sent together usually all are sent using the size of the first original By selecting Mixed Original Sizes the machine scans and sends each original according to its size Important The sizes of the originals that can be placed in this mode are follows Metric version A3L B4 JISL A4KL B5 JISKL Inch version 11 17 L 81 2 14 L 81 2 11 KL 51 2 81 2 KL You can pla...

Page 53: ...Scan Area To cancel Mixed Original Sizes press Auto Detect E Specify a destination and then press the Start key Note When using Mixed Original Sizes the machine sends the originals by Memory Transmission When using Mixed Original Sizes rotation transmission is disabled Reference p 48 Transmission with Image Rotation ...

Page 54: ... a margin of 3 mm 0 1 around each edge of the original may not be sent If the receiver uses paper of a smaller width than the original the image is re duced to fit that paper Reference p 153 Auto Reduce Where original is set Acceptable original size Maximum number of sheets Paper thickness Exposure glass Up to A3 297 420 mm 11 17 279 432 mm 1 ADF one sided document B6 JIS KL to A3 L up to 1200 mm ...

Page 55: ...7 area is scanned Maximum scan area The following shows the maximum scan area 297 432 mm 11 17 W L The machine detects paper sizes in the following ways Metric Version Inch Version Unable to auto detect 1 Normally a length of about 420 mm 16 5 can be scanned however it is only possible to specify a scanning size up to 432 mm 17 Reference p 38 Setting a Scan Area ...

Page 56: ...L Immediate Transmission 297 1200 mm 11 47 W L The machine detects paper sizes in the following ways Metric Version Inch Version Note During Immediate Transmission the length of the scanning range can become narrower than 1200mm 47 dependingontheresolutionaswellasthesettingsonthedestinationmachine Reference p 38 Setting a Scan Area AAG019S ARZ003S ARZ004S ...

Page 57: ...ies or translucent paper dark originals with dense text or drawings originals that contain areas of solid print originals that have solid print around their edges originals with glossy surfaces bound originals of more than 10 mm 0 3 in thickness such as books The following paper sizes are automatically detected in facsimile mode Metric Version Auto detect Unable to auto detect Inch Version Auto de...

Page 58: ...rtrait orientation K the image is sent rotated by 90 Providing the receiver has A4 81 2 11 landscape paper L the document is printed the same size as the original Note This function is unavailable with Immediate Transmission When Image Rotation is used all documents are sent by normal Memory Transmission This function is unavailable when using Mixed Original Sizes ...

Page 59: ...ermines the quality of the image and how long it takes to transmit Therefore images scanned at high resolution Super Fine have high quality but transmission takes longer Conversely low resolution Standard scanning results in lower quality but the original is sent more quick ly Select the setting that matches your needs based upon this trade off between speed and image clarity Standard 8 3 85 lines...

Page 60: ...capability to receive fax documents at Super Fine resolution The machine supports Standard Detail Fine with the optional expansion memory and Super Fine with the optional expansion memory resolu tions for reception You can set the resolution type that is selected right after the machine is turned on or the Clear Modes key is pressed with Text Size Priority under Gen Settings Adjust in the Facsimil...

Page 61: ...s text and a halftone image such as a photograph Photo Select Photo to send an original containing a halftone image such as a pho tograph or a color original A Press Original Type B Select the original type you require and then press OK Note If you select Text Photo or Photo the transmission will take longer than when Text is selected If you send a fax document with Text Photo or Photo and the bac...

Page 62: ...and ECM function G3 communication only If ECM is turned off in the Facsimile Features menu JBIG Transmission is un available Reference p 51 Original Type Facsimile Features General Settings Guide Image Density Contrast The text and diagrams on originals should stand out clearly from the paper they are on If the original has a darker background than normal for example a newspaper clipping or if the...

Page 63: ... illustrations or diagrams if the original has a dark background You can select one of seven image density levels A Make sure that Auto Image Density is selected B Press iLighter or Darkerj to adjust the density The square moves Note Selecting Text or Text Photo for the original type causes Auto Image Density to be selected You can set the image density that is selected right after the machine is ...

Page 64: ...d on the exposure glass C Select the image density resolution and original type While the machine is beeping you have about 60 seconds 10 seconds for Immediate Transmission to select density resolution and original type The time remaining is shown on the display Adjust the settings for each page before you press the Start key When placing originals in the optional Auto Document Feeder ADF A Check ...

Page 65: ...all the extra G3 interface unit you can select G3 1 G3 2 G3 3 or G3 Au to depending on the number of the installed unit Multi port When the extra G3 interface unit is installed communications can take place simultaneously through three lines at once The following list shows protocol combinations available for each line type Option Available line types Available protocol combinations Without option...

Page 66: ...terface unit you can specify the line port home position under Gen Settings Adjust in the Facsimile Features menu When sending a fax you can select the line port if dialing with the number keys or Chain Dial A maximum of three simultaneous communications are possible You can not perform three Immediate Transmissions simultaneously If three communications are in progress the display shows the first...

Page 67: ...n can simultaneously send faxes to multiple destinations using different lines This results in a shorter overall transmission time Important The optional extra G3 interface unit is required Note A maximum of three simultaneous transmissions including LAN are possible When using the optional extra G3 interface unit if you set the line selection as G3 Auto beforehand the machine will use whichever G...

Page 68: ... control panel A Enter the fax number using the number keys If you make a mistake press the Clear Stop key and then enter again If the optional extra G3 interface unit is installed select the line you want to use before pressing the Start key To select a destination from the Address Book see Using the Address Book to Specify Destinations B Press the Start key The machine starts to scan the origina...

Page 69: ...red Destinations to the Address Book p 291 Maximum Values Entering a pause Press the Pause Redial key when dialing or storing a number to insert a pause of about two seconds Note If you press the Pause Redial key at the first digit the Redial screen appears A pause is shown as a on the display You can also program numbers including pauses in the destination list Reference p 74 Redial ...

Page 70: ...nction with On Hook Dial as an example A Press the On Hook Dial key B Enter the fax number using the number keys C Press the Tone key D Enter the number you want to tone dial using the number keys E Press the Start key If you want to cancel a transmission press the Clear Stop key and then re move the originals After transmission the standby display appears Note Certain services may be unavailable ...

Page 71: ...mission When using IP Fax transmission specify the IP Fax destination IPv4 address host name or alias telephone number in place of the fax number A Press to switch the destination to IP Fax destination B Press Manual Input To select a destination from the Address Book see Using the Address Book to Specify Destinations ...

Page 72: ...e IP Fax destination after pressing OK press Edit Dest re enter an IP Fax destination and then press OK The destination is specified Press ProgDest in order to store the entered IP Fax destination in the Address Book If you do not want to add a destination proceed to step F D To add a destination press Add It is not necessary to press Add when adding destinations using the destination list E Speci...

Page 73: ...ressing the wrong Destination key you can set the machine so that each time a destination is added using a Destination key Add must be pressed Make the setting in User Parameters switch 17 bit 2 in the Facsimile Features menu For the maximum number of digits for a destination see Maximum Values Reference p 26 IP Fax Functions p 63 Regarding IP Fax destinations p 70 Using the Address Book to Specif...

Page 74: ... or SIP server you must register the gateway also When you specify a destination with IP Fax depending on the receiver s net work configuration you may need to specify the IPv4 address and port num ber of the receiving machine For example if the receiver s IPv4 address is 192 168 1 10 and the port number is 2100 specify 192 168 1 10 2100 Ask the network administrator for details When you specify a...

Page 75: ...ess Book Management in System Settings Internet Fax is executed in only Memory Transmission that starts transmis sion automatically after storing documents in memory If you specify Imme diate Transmission in Internet Fax the mode is switched to Memory Transmission while an e mail address is being entered A Press to switch the destination to e mail address B Specify the sender For details about spe...

Page 76: ... OK press Edit Dest re enter an e mail address and then press OK The destination is specified If you do not want to add a destination proceed to step G Press ProgDest in order to store the entered e mail address in the Address Book You can specify whether or not to bypass the SMTP server by pressing SMTP E To add a destination press Add It is not necessary to press Add when adding destinations usi...

Page 77: ...tails about canceling a transmission see Canceling a Transmission To avoid accidentally pressing the wrong Destination key you can set the machine so that each time a destination is added using a Destination key Add must be pressed Make the setting in User Parameters switch 17 bit 2 in the Facsimile Features menu For the maximum number of digits for a destination see Maximum Values If Auto Specify...

Page 78: ...er to 25 To specify the host name of the other party as the domain part of the e mail address program the host name of the other party on the DNS server If the other party s IPv4 address is not registered on the DNS server specify the IPv4 address at the domain part of the e mail address To use this function the other party s fax machine must be compatible with Internet Fax connected to the same L...

Page 79: ... s host name Specify a destination s e mail address by adding the other party s host name to the domain part of the e mail address Specify the address to the right of as follows host name dot and domain name xxxx host name of the other party domain name Example The other party s e mail address is abc defcompany com and the host name is HOST abc HOST defcompany com Specify the other party s IPv4 ad...

Page 80: ...Addresses and Users for Facsimile Scanner Functions Gen eral Settings Guide Special Operations under Windows Network Guide Using the Address Book to Specify Destinations When destinations are programmed in a destination list you can specify a des tination by selecting a Destination key from the destination list The programmed name appears on Destination key Pressing switches the destination list b...

Page 81: ...nd C The destination is set and the Destination key is highlighted D Press the Start key Note To check the contents of Destination keys print the destination list Reference System Settings General Settings Guide Registering Addresses and Users for Facsimile Scanner Functions Gen eral Settings Guide Switching the titles in the Address Book There are three types of titles for destination lists Title...

Page 82: ...achine automatically changes to Memory Transmission when you use group destination The total number of destinations programmed in multiple groups should not exceed the maximum number of destinations you can specify for one file For details see Maximum Values A Press to switch the destination between fax number e mail address and IP Fax destination B Press the title word key where the desired desti...

Page 83: ...ay the desired destination Then press the Clear Stop key You can also cancel a transmission by pressing the highlighted Destination key to deselect it Reference p 291 Maximum Values System Settings General Settings Guide Facsimile Features General Settings Guide Registering Addresses and Users for Facsimile Scanner Functions Gen eral Settings Guide Chain Dial This allows you to compose a telephone...

Page 84: ...saves time when you are sending to the same destination re peatedly as you do not have to enter the destination again Important The following kinds of destinations are not stored Destinations specified using the destination list Destinations specified as a group destination Destinations dialed as Receiving Stations for Transfer Request Destinations dialed using the external telephone Destinations ...

Page 85: ...ntered instead You can specify Internet Fax and IP Fax destinations using the Redial func tion Select this function before pressing Manual Input When the date and time the original was scanned appears as a key select by pressing it When you press ProgDest you can register a selected recipient in the des tination list For the maximum number of redials the machine can store see Maximum Values Refere...

Page 86: ...estinations using Address Book Management in Administrator Tools in the System Settings menu A Press the User Tools Counter key B Press System Settings C Press Administrator Tools and then press TNext D Press Address Book Management E Press New Program For a description of the subsequent procedure see System Settings General Settings Guide ...

Page 87: ...ated message appears Press Exit to bring up the facsimile s initial display You can register in the Address Book using Web Image Monitor or Smart DeviceMonitor for Admin For details about installation see Monitoring and Configuring the Printer Network Guide or for information about the Address Book see the relevant Help Reference System Settings General Settings Guide Registering Addresses and Use...

Page 88: ...gDest appears in the destination field A Press ProgDest B Press Names and enter any necessary information For details about registering destinations see Registering Addresses and Users for Facsimile Scanner Functions General Settings Guide C Press OK Note Depending on security settings ProgDest may not appear and you may be unable to register the destination Reference p 74 Redial Entering Text Abo...

Page 89: ... between fax destination e mail destination and IP Fax destination The search returns only destinations whose beginnings match the entered name A warning message appears if the search returns more than the maximum number of destinations you can search for at a time Press OK and change the destination name to view fewer destinations For the maximum number of destinations you can search at a time se...

Page 90: ...registered in the Address Book by name A Press the magnifier icon B Press Advanced Search C Press Search by Dest Name D Enter a destination name to search for and then press OK If you enter a wrong destination name press or and Backspace or Delete All and then enter the destination name again ...

Page 91: ... the entered character and press OK A search in progress message appears When the search is finished a result appears F Select a destination If the desired destination does not appear use U or T to scroll through the list Reference Entering Text About This Machine ...

Page 92: ...arch for a destination registered in the Address Book by fax number A Press the magnifier icon B Press Advanced Search C Press Fax Number D Enter a number to search for and then press OK If you enter a wrong number press or and Clear and then enter the number again ...

Page 93: ... Book 83 1 E Confirm the entered fax numbers and press OK A search in progress message appears When the search is finished a result appears F Select a destination If the desired destination does not appear use U or T to scroll through the list ...

Page 94: ...for a destination registered in the destination list A Press the magnifier icon B Press Advanced Search C Press E mail Address D Enter an e mail address to search for and then press OK If you enter a wrong e mail address press or and Backspace or De lete All and then enter the e mail address again ...

Page 95: ...the entered characters and press OK A search in progress message appears When the search is finished a result appears F Select a destination If the desired destination does not appear use U or T to scroll through the list Reference Entering Text About This Machine ...

Page 96: ...gistered in the Address Book by IP Fax destination A Press the magnifier icon B Press Advanced Search C Press Search IP Fax Dest D Enter an IP Fax destination to search for and then press OK If you enter a wrong destination press or and Backspace or Delete All and then enter the destination again ...

Page 97: ...pears F Select a destination If the desired destination does not appear use U or T to scroll through the list Search by LDAP Server Follow these steps to search for a destination registered on the LDAP server Important To search for a destination from an LDAP server the LDAP server must be registered in advance A Press the magnifier icon B Press Search LDAP C Press Select Server ...

Page 98: ... an error message appears after you start searching E Press OK F Press Advanced Search G Enter a partial string for each search condition Conditions Name E mail Address Fax Number Company Name and De partment Name are those programmed in the LDAP server Press each condition to display the entry field where you enter the necessary information ...

Page 99: ...rching method supported by the LDAP server I Press OK When the search is finished the search result appears J Select a destination If the required destination does not appear press U or T to display it Press Detail to display the detailed information of the selected destination Note You can add one additional search condition for LDAP servers by specifying the Search Options under Program Change D...

Page 100: ... keys You do not need to enter the first zeros of a registration number when the dis play prompts you to enter five digits If you do not enter 5 digits press the q key to complete the entry The corresponding destination appears Thetitlewordkeyswitchestothedestinationlisttowhichthespecifieddestinationisprogrammed Note If the Cannot find the specified Registration No message ap pears the specified r...

Page 101: ... and IP Fax A Place the original and then select the scan settings you require B Press the On Hook Dial key You will hear a low tone from the internal speaker If you want to cancel this operation press the On Hook Dial key again C Dial The machine immediately dials the destination If you make a mistake press the On Hook Dial or Clear Modes key and then return to step B To select a destination from...

Page 102: ...rner of the display The volume can also be preprogrammed in Gen Settings Adjust in the Facsimile Features menu For details about On Hook Mode Release Time see Facsimile Features General Settings Guide Reference p 70 Using the Address Book to Specify Destinations Facsimile Features General Settings Guide External Telephone On Hook Dial If you have an external telephone on the fax machine you can sp...

Page 103: ...andset and then try again from step B To select a destination from the Address Book see Using the Address Book to Specify Destinations D When the line is connected and you hear a high pitched tone press the Start key to send your fax document If you hear a voice tell the receiver that you want to send them a fax docu ment ask them to switch to facsimile mode The transmission starts E Replace the h...

Page 104: ...s a similar function called SUB Code you can send fax documents to the other party using this method instead FordetailsabouttheSUBCode see BoxSettings in FacsimileFeatures GeneralSettingsGuide Important A SUB Code cannot be used with Internet Fax A Place the original and then select the scan settings you require B Enter the fax number of a destination or an IP Fax destination C Press Adv Features ...

Page 105: ...he SUB Code is specified in Adv Features using the number keys Reference p 281 Registering and Changing Keystroke Programs p 291 Maximum Values Facsimile Features General Settings Guide Registering Addresses and Users for Facsimile Scanner Functions Gen eral Settings Guide Setting a password There are times when you may want to use an SID Sender ID when sending confidential faxes with the SUB Code...

Page 106: ... SEP Code you entered For details about the SEP Code see Box Settings in Facsimile Fea tures General Settings Guide Important A SEP Code cannot be used with Internet Fax A Enter the fax number of a destination or an IP Fax destination B Press Adv Features C Press SEP Code D Press RX SEP Code E Enter a SEP Code and then press OK SEP Code appears one line above Adv Features on the display If you mak...

Page 107: ...ng For the maximum number of digits for the SEP Code of this machine see Maximum Values You can enter numbers p q and spaces You can store SEP Codes as well as names and fax numbers in the destina tion list and Keystroke Programs The SEP Code is printed on lists and reports This is possible only if the SEP Code is specified in Adv Features using the number keys Reference p 281 Registering and Chan...

Page 108: ...he number keys Reference p 281 Registering and Changing Keystroke Programs p 291 Maximum Values Registering Addresses and Users for Facsimile Scanner Functions Gener al Settings Guide Transfer Request Transfer Request allows fax machines that have this function to automatically transfer incoming documents to multiple fax destinations This function helps you save costs when you send the same docume...

Page 109: ...net Fax To send a Transfer Request by IP Fax the Transfer Station must be a fax machine that supports IP Fax and be made by the same manufacturer The Requesting Party s fax number must be programmed in the Transfer Station s Quick Dial or Speed Dial The Receiving Station s fax number must be programmed in the Transfer Station s Quick Dial Speed Dial or Group Dial You cannot enter Receiving Station...

Page 110: ...en enter the number of the Speed Dial code For example to select the number stored in Speed Dial 12 of the Transfer Sta tion enter 1 2 H To specify a Receiving Station using the Transfer Station s Group Dial se lect qpp Group Dial and then enter the number of the Group number For example to select the number stored in Group Dial 04 of the Transfer Sta tion enter 0 4 I To specify another Receiving ...

Page 111: ... and has the Transfer Station function When using a Transfer Request by e mail documents are sent at Detail resolution even if you have specified Super Fine To send a document at Super Fine configure the Full Mode when registering the destinations in the Address Book When using a Transfer Request by e mail originals are sent at A4 size Originals larger than A4 are reduced to A4 size If the receive...

Page 112: ...e mail p 291 Maximum Values Facsimile Features General Settings Guide With transfer requests set in the System Settings menu You can program a Destination key with Transfer Station and or Receiving Sta tion under Program Change Delete Transfer Request in the System Settings menu A Place the original and then select the scan settings you require B Press the key programmed with Transfer Request C Pr...

Page 113: ... destination list When the machine receives a Transfer Request that specifies a registered Transfer Station as the Receiving Sta tion the machine sends the Transfer Request to that registered Transfer Station Note For the maximum number of Receiving Stations you can specify per Transfer Station see Maximum Values Reference p 102 With transfer requests set in the System Settings menu p 291 Maximum ...

Page 114: ...fore pressing the Start key A Press the Clear Modes key Note When originals are placed into the ADF you can cancel transmission sim ply by removing them While the Original Is Being Scanned Use this procedure to cancel a transmission while the originals are being scanned after the Start key has been pressed A Press the Clear Stop key The machine stops scanning Note You can also cancel scanning by p...

Page 115: ...cancel a Memory Transmission by pressing Change Stop TX File B Select the file you want to cancel If the desired file is not shown press UPrev or TNext to find it There are cases when a destination may not be selected as the destination ap pears as p depending on the security settings C Press Stop Transmission To cancel another file repeat steps B and C To cancel stopping transmission press Save ...

Page 116: ...he cancellation procedure However some pages of the document may already have been sent and received at the other end You can also cancel an Immediate Transmission by pressing Stop Transmission If the transmission finishes while you are carrying out this procedure it will not be canceled If multiple destinations were specified only one destination number appears ...

Page 117: ...ncel transmission of a file while the file is being sent stored in mem ory or fails to transmit All the scanned data is deleted from memory Important This function is unavailable with Immediate Transmission A Press Change Stop TX File The list of stored files being transmitted or waiting for transmission appears B Select the file you want to cancel If the desired file is not shown press UPrev or T...

Page 118: ...eing sent some pages of your file may have already been sent and is received at the other end If the transmission finishes while you are carrying out this procedure transmission cannot be canceled If multiple destinations were specified only the number of the destina tions that have not received the document you sent is shown If multiple destinations were specified only one destination number ap p...

Page 119: ...nge Settings C Select a file to check If multiple destinations were specified only the name of the destination you specify first and only the number of destinations that have not received the document you sent are shown D Confirm a transmission and then press Exit E Press Exit The standby display appears ...

Page 120: ...3 bit 2 in the Facsimile Features menu Even if the machine is set up not to print this report it is still printed if an orig inal could not be stored You can select whether to include part of the original image on the report with the User Parameters switch 04 bit 7 in the Facsimile Features menu You can select whether to display a destination with the User Parameters switch 04 bit 4 in the Facsimi...

Page 121: ...elect Send Later with Economy Transmission when you scan it Faxes are queued in memory and sent during Economy Trans mission Time Important If the machine is switched off for about one hour all fax documents stored in memory are lost If documents are lost for this reason a Power Failure Report is automatically printed when the operation switch is turned on Use this re port to identify lost documen...

Page 122: ...s To check the settings press Transmission Mode F Specify a destination and then press the Start key Note You can specify a time within 24 hours of the current time If the current time shown is not correct change it Set the Economy Transmission Time in the Facsimile Features menu to co incide with off peak call charge time You can program one of the Quick Operation keys with operations for this fu...

Page 123: ...r name appears on the receiver s sheet lists and report Important In the destination list register senders specify their e mail addresses and set Use Name as Sender in advance using Address Book Management in System Settings If user authentication is set the user logged in is set as sender The transmis sion result is sent to the logged in user s e mail address A Place the original and then select ...

Page 124: ...e pro tection code for destination using the number keys and then press OK E Confirm the selected sender and then press OK F To print the sender s name on the receiver s sheet select On for the Stamp Sender Name function If you enable this function the sender s name user name appears on the re ceiver s sheet lists and report ...

Page 125: ...send the transmission re sult to the registered e mail address H Press OK The display returns to that of step C The selected sender s name appears above Sender Settings The sender name is displayed in up to 14 characters followed by an ellipsis I Press OK The standby display appears To check the settings press Transmission Mode J Specify the destination and then press the Start key ...

Page 126: ...Fea tures menu You can use Communication Result Report etc to check usage status by specified users If user authentication is set you can check usage by logged in users If User Code is set to sender you can count the number of uses by each user To cancel the Sender Name cancel the transmission See Canceling a Transmission You can program one of the Quick Operation keys with operations for this fun...

Page 127: ...veral documents are queued in memory the next document will not be sent immediately Important This function is not available with Immediate Transmission If this function is selected the machine automatically switches to Memory Transmission A Place the original and then select the scan settings you require B Press Transmission Mode C Press Priority TX and then press OK The standby display appears T...

Page 128: ...ress the Start key Note If there is already a document stored with this function or a transmission in progress your document is sent after that document is transmitted Press Change Stop TX File to cancel the transmission Reference p 107 Before the Transmission Is Started ...

Page 129: ... Should you want to send a confidential document to a particular person at the other end you can specify the Confidential ID that the receiver has to enter to see that document Before you send the document do not forget to tell the re ceiver the ID that must be entered to print the document Important The destination machine must be of the same manufacturer and have the Confidential Reception funct...

Page 130: ...take press Clear or the Clear Stop key before pressing OK and then try again To cancel Confidential Transmission press Cancel The display returns to that of step C F Press OK The standby display appears To check the settings press Transmission Mode G Specify the destination and then press the Start key Note It is recommended that you program the Confidential ID in this machine beforehand An ID can...

Page 131: ...Confidential Transmission 121 2 Reference p 94 Setting SUB Codes for Transmission p 107 Before the Transmission Is Started Facsimile Features General Settings Guide ...

Page 132: ...that both machines Polling IDs are identical ID Override Transmission You must enter an Override Polling ID unique to the transmission This ID overrides the ID stored in the machine The user must supply this ID when they poll your machine If the IDs match the document is sent Make sure in advance the other end knows the ID you are using Important Before using ID Polling Transmission you must regis...

Page 133: ...D To use Free Polling Transmission check that Free Polling TX is selected E To use Default ID Transmission select Default ID TX F To use ID Override Transmission select ID Override Transmission and then specify a 4 digit ID using the number keys and A B C D E and F If you make a mistake press Clear or the Clear Stop key and then try again ...

Page 134: ...g Transmission allows a file to be stored in memory for each ID For the maximum number of files you can store in memory by changing IDs see Maximum Values You can set whether a Polling Transmission file is deleted in User Param eters switch 11 bit 7 in the Facsimile Features menu To save a file for fre quent sending set to Standby Save Polling Transmission Clear Report allows you to verify Polling...

Page 135: ...er Parameters switch 03 bit 6 in the Facsimile Features menu You can have a portion of the sent image printed on the report with the User Parameters switch 04 bit 7 in the Facsimile Features menu You can check the result of Polling Transmission with the Journal To view the report without text disruption select a font of even character width in your e mail application s settings You can display a d...

Page 136: ...ing ID Override Polling Reception You must enter an Override Polling ID unique to this transmission This ID overrides the one stored in this machine Your machine will receive any doc uments waiting in the transmitting machine that have matching ID s If no ID s match any documents that do not require IDs are received Free Polling Important Before using ID Polling Reception you must register a Polli...

Page 137: ...ep B D To use ID Override Polling Reception select ID Override Polling Reception specify a 4 digit ID using the number keys and A B C D E and F and then press OK ID Override and the entered Polling ID are shown above the highlighted Polling RX If you make a mistake press Clear or the Clear Stop key before pressing OK and then try again To cancel Polling Reception press Cancel The display returns t...

Page 138: ...ogram one of the Quick Operation keys with operations for this function Using the key allows you to omit step A Reference p 96 Setting SEP Codes for Reception p 129 Polling Reception Result Report Facsimile Features General Settings Guide Polling Reception Reserve Report This report is printed after Polling Reception is set up Note You can turn this function on or off with the User Parameters swit...

Page 139: ...ith the Journal You can turn this function on or off with the User Parameters switch 03 bit 4 in the Facsimile Features menu To view the report without text disruption select a font of even character width in your e mail application s settings You can display a destination with the User Parameters switch 04 bit 4 in the Facsimile Features menu You can display a sender name with the User Parameters...

Page 140: ...ace the original on the exposure glass You cannot use the optional ADF Depending on paper sizes available in the destination machine the document may be reduced when printed at the other end A Place the original on the exposure glass and then select the scan settings you require B Press Sub TX Mode C Press Book Fax D Select the size of the original To cancel this mode press Cancel The display retu...

Page 141: ... last original press Note You can have bound originals scanned as left or right page first You can set which page left or right the machine scans first as default with the User Parameters switch 06 bit 6 in the Facsimile Features menu When using the Internet Fax function originals are sent at A4 size Origi nals larger than A4 are reduced to A4 size If the receiver is T 37 full mode compliant origi...

Page 142: ...rientationofalternatesheetsmaybereversedattheotherend Ifyouwant to print the original with the same orientation at the other end specify the Original posi tion and Page openingorientation Important The optional ADF is required to use this function Two sided originals cannot be sent by using just the exposure glass Two sided originals are only sent with Memory Transmission Immediate Transmission is...

Page 143: ...ub TX Mode C Press 2 Sided Original D Specify the original position Check the orientation of the placed document and then press or Make sure that the specified original position matches the orientation of orig inals loaded in the ADF E Specify the page opening orientation from Top to Top or Top to Bottom ...

Page 144: ... of step C Select 2 Sided from 1st Page to send a two sided original from the first page Select 1 Sided for 1st Page if you want to send a cover letter as the first page G Press OK H Specify a destination and then press the Start key Note You can confirm whether both sides were properly scanned using the Stamp function You can program one of the Quick Operation keys with operations for this functi...

Page 145: ...ence p 65 Sending to an E mail Address Entering the subject Allows you to enter a subject for the e mail document you want to send A Place the original and then select the scan settings you require B Specify the sender For details about specifying senders see Sender Settings C Press Sub TX Mode D Press E mail Options ...

Page 146: ...ed subjects or entering characters directly If you are entering characters pro ceed to step G F Select the subject from the displayed list The selected subject appears in the manual input column You can enter extra characters after the selected subject If you do not need to enter extra characters proceed to step I G Press Manual Input ...

Page 147: ...and then press the Start key Note For convenience program frequently used subjects in advance in Pro gram Change Delete Subject in System Settings Urgent and High are programmed as default If you send e mail without setting a subject a subject is automatically in serted For details about how the subject is automatically inserted see E mail Subject and Received Images You cannot send a subject only...

Page 148: ...e Features General Settings Guide Entering the text Allows you to enter the text for the e mail document you want to send Important Program text strings in advance in Program Change Delete E mail Mes sage in System Settings A Place the original and then select the scan settings you require B Specify the sender For details about specifying senders see Sender Settings C Press Sub TX Mode D Press E m...

Page 149: ...d then press OK G Press OK twice The standby display appears H Specify a destination and then press the Start key Note You cannot send text only without an original Reference p 113 Sender Settings System Settings General Settings Guide Facsimile Features General Settings Guide ...

Page 150: ...pears in the Result column of the Journal allowing the originator to verify the transmission was received Important The Reception Notice feature is only available if the receiver supports MDN Message Disposition Notification A Place the original and then select the scan settings you require B Specify the sender For details about specifying senders see Sender Settings C Press Sub TX Mode D Press E ...

Page 151: ...lt column will be overwritten each time a new notice message is received However if you receive a reception notice message indicating an error Error appears in the Result column and will not be overwritten even if you subsequently receive a reception notice message as OK following the error message Reception notice results are only shown in the Journal The Result column in all other files lists an...

Page 152: ...elect the scan settings you require B Specify the sender For details about specifying senders see Sender Settings C Press Sub TX Mode D Press E mail Options E Select Yes or No for BCC TX F Press OK twice The standby display appears G Specify a destination and then press the Start key Reference p 113 Sender Settings Facsimile Features General Settings Guide ...

Page 153: ...t image is deleted Program a standard message in Program Change Delete Standard Mes sage in the Facsimile Features menu See Facsimile Features General Set tings Guide A Place the originals and then select the scan settings you require B Press Sub TX Mode C Press Std Message D Select the standard message to be stamped and then press OK Programmed standard messages are shown in the keys The selected...

Page 154: ...ax document Important Store an Auto Document beforehand using Store Change Delete Auto Document in the Facsimile Features menu A Place the original and then select the scan settings you require When you fax an Auto Document start from step B B Press Sub TX Mode C Press Auto Document D Select an Auto Document file and then press OK Programmed Auto Documents are shown in the keys When you fax an Aut...

Page 155: ...ents reduces the amount of free memory slightly Un less you delete the document free memory will not return to 100 You can print an Auto Document currently stored in memory You can program one of the Quick Operation keys with operations for this function Using the Quick Operation keys allows you to omit step B For the maximum number of Auto Documents you can store see Maxi mum Values Reference p 1...

Page 156: ...ent C Select an Auto Document file to be printed and then press Print File To cancel the Auto Document press Cancel The display returns to that of step B D Press the Start key Once printing is completed the display returns to that of step C To cancel printing after pressing the Start key press Stop Printing The dis play returns to that of step C E Press Cancel F Press OK The standby display appear...

Page 157: ...rked at the bottom of the front page and top of the rear page Important The optional ADF is required to use this function Stamp only works when scanning from the ADF A Place the original and then select the scan settings you require B Press Sub TX Mode C Press Stamp and then press OK To cancel the stamp press Stamp again before pressing OK D Specify the destination and then press the Start key ...

Page 158: ...simile Features menu so that this function is always on In this case Stamp can easily be turned off for any single transmission by pressing Stamp A paper jam during Parallel Memory Transmission may cause the trans mission to fail even if stamping is performed You cannot turn the Stamp function on or off while an original is being scanned Reference Facsimile Features General Settings Guide Adding P...

Page 159: ...st when sending internal faxes and the second for external faxes Important In the USA the Fax Header must contain the telephone number of the line your machine is connected to It will be printed on the header of every page you send Required in the USA A Place the original and then select the scan settings you require B Press Sub TX Mode C Select Options D Press On for Fax Header Print To cancel th...

Page 160: ...ader Print with User Parameters switch 18 bit 1 in the Facsimile Features menu See Facsim ile Features General Settings Guide Reference Facsimile Features General Settings Guide Label Insertion With this function you can have the receiver s name printed on the document that is received at the other end Important To use this function set Label Insertion to On when registering fax destina tions in t...

Page 161: ...cel E Press OK twice F Specify the destination and then press the Start key Note You can program one of the Quick Operation keys with operations for this function Using the Quick Operation key allows you to omit steps B through E To print a standard message that is not programmed as a default program it in advance in Program Change Delete Standard Message in the Facsimile Features menu Reference p...

Page 162: ...on is unavailable with Immediate Transmission or specified trans mission of a stored document Image Rotation is unavailable with this function A Place the original and then select the scan settings you require B Press Sub TX Mode C Select Options D Press On for Reduced Image TX Press Off if you do not want to do a reduced transmission To cancel the option settings press Cancel ...

Page 163: ... the size of the original you are sending the document is automatically reduced to fit onto the paper available at the other end Important If you turn this function off the scale of the original is maintained and some parts of the image may be deleted when printed at the other end A Place the original and then select the scan settings you require B Press Sub TX Mode C Select Options ...

Page 164: ...t key Default ID Transmission If you turn this function on transmission will only take place if the destination s Polling ID is the same as yours This function can stop you accidentally sending information to the wrong place Important You need to register a Polling ID beforehand This function is not available with Internet Fax A Place the original and then select the scan settings you require B Pr...

Page 165: ...ncel the option settings press Cancel E Press OK twice F Specify the destination and then press the Start key Note You can program one of the Quick Operation keys with operations for this function Using the Quick Operation key allows you to omit steps B through E Reference Facsimile Features General Settings Guide ...

Page 166: ...Other Transmission Features 156 2 ...

Page 167: ...ry space is low If free memory reaches 0 during Immediate Reception any further recep tion becomes impossible and the current communication is terminated Note Normally this machine receives documents by Immediate Reception But Memory Reception is used when Combine Two Originals Multi copy Recep tion Reverse Order Printing or Two Sided Printing is active If the Substitute Reception is used a fax do...

Page 168: ...c uments with high data content In such cases it is recommended that you switch off Combine Two Originals Multi copy Reception Reverse Order Printing and Two Sided Printing or install the optional expansion memory The machine may not be able to receive fax documents when free memory space is low If free memory reaches 0 during Memory Reception any further reception becomes impossible and the curre...

Page 169: ...d for all fax documents received or for only those documents that match a condition specified in the User Parameters in the Facsimile Features menu The Receive File indicator lights to let you know when fax documents have been received using Substitute Reception Important Reception may not take place if there is not enough free memory If free memory reaches 0 during Substitute Reception any furthe...

Page 170: ...ment is automatically printed after the current job finishes The message Follow ing output tray is full Remove pa per appears The output tray is full Remove paper from the output tray M is lit The cover is open Close the cover shown in the display Problems Causes Solutions x is lit Paper is jammed Remove the jammed paper Fordetailsaboutremovingthepaper see Clearing Misfeeds Troubleshooting B is li...

Page 171: ...em to resend If a sender has not programmed their Own Name or Own Fax Number the machine may fail to receive an important fax document It is recommended that you ask important senders to program an Own Name or Own Fax Number in advance Free The machine switches to Substitute Reception regardless of whether or not the sender has programmed their Own Name or Own Fax Number Polling ID match The machi...

Page 172: ...itch manually to facsimile mode A When the machine rings pick up the optional handset or the handset of the external telephone B If you hear beeps press the Start key or the Start Manual RX key The Start key is only available in facsimile mode when an original is not placed C Replace the optional handset or the handset of the external telephone The machine will start receiving Note When the operat...

Page 173: ...Facsimile Fea tures menu If you program a Quick Operation key with Switch Reception Mode you can switch the reception mode quickly A Press Switch RX Mode B Select the reception mode and then press OK The standby display appears To cancel the selection press Cancel Reference Facsimile Features General Settings Guide ...

Page 174: ...l is set to POP3 or IMAP4 you can set the machine to retain incoming e mail or delete it from the server in System Settings With User Parameters switch 21 bit 1 in the Facsimile Features menu you can have the machine send the return receipt in response to the reception no tice request attached to the sent e mail Reference System Settings General Settings Guide Facsimile Features General Settings G...

Page 175: ...splay appears Reference Facsimile Features General Settings Guide Received Images Here is an example of an Internet Fax document sent from this machine and re ceived on a computer using the Outlook Express e mail application The received image varies according to the e mail application Important When Internet Fax e mail is sent to computer the following information is al ways inserted in the e mai...

Page 176: ... of transmission If no subject is specified one is automati cally assigned in the format shown in 1 above 7 The message is inserted in all e mail xxxx is the machine name 8 Attachment File Any document included by the sender is displayed as an attached document Note The display format of the sender name differs according to that of the Stamp Sender Name setting and other functions The display form...

Page 177: ...is the machine the Transfer Station sends to Receiving Stations must be programmed into a Destination key in the Transfer Station Important This machine can receive forwarding requests by e mail Before you can use this function you must make the following preparations Program G3 Fax No Dir in this machine Transfer Station and in the Requesting Party For details see Administrator Tools in Facsimile...

Page 178: ... switch 32 bit 0 setting Reference p 291 Maximum Values Facsimile Features General Settings Guide Multistep transfer The principles of Transfer Stations can be used to build up a multi step facsimile network where documents are passed through several Transfer Stations By programming the Receiving Stations in a Transfer Station Group you can en able this machine to transfer documents onto other Tra...

Page 179: ...eport with the User Parameters switch 04 bit 7 in the Facsimile Features menu Unprogrammed indicates that the document could not be sent because the end receiver s address is incorrect or not programmed indicates that the Internet Fax document was sent to the mail server pro grammed in this machine Reference Facsimile Features General Settings Guide Transfer Result Report transfer request by e mai...

Page 180: ...on according to the sender specify the Forwarding destination for each sender under Facsimile Features Administrator Tools Program Special Sender Documents from other senders are forwarded to the default Forward ing destination specified for this function You can select whether the machine prints out the documents it forwards with User Parameters switch 11 bit 6 in the Facsimile Features menu You ...

Page 181: ...ived Documents Important You must set the Personal Box and register a delivery destination beforehand Personal Boxes can be programmed in Box Setting in the Facsimile Features menu This function is not available when you set received documents to be deliv ered to the network delivery server Delivery of received documents can be set in System Settings Documents cannot be routed to folders using thi...

Page 182: ...esses are programmed as receivers received documents are sent in an e mail format to the receivers Transfer Results are not sent back to the Requesting Party You can transfer data received from any fax machine regardless of manufacturer Reference Facsimile Features General Settings Guide SMTP Reception Using Internet Fax You can receive a document sent Internet Fax using SMTP reception With SMTP r...

Page 183: ... server attempts to route received documents to this machine while the machine is transmitting e mail the machine will respond to the SMTP server with a busy signal Then the SMTP server usually tries re sending the documents until the set timeout Reference p 164 Auto E mail Reception p 173 Routing e mail received via SMTP System Settings General Settings Guide Routing e mail received via SMTP E ma...

Page 184: ...eceived when the SMTP RX File Delivery Set tings is Off in the Facsimile Features menu this machine responds with an error message to the SMTP server You can make settings that limit transfer to specified originators Using this function you can also send documents from your e mail applica tion to e mail addresses and G3 fax machines destinations through this ma chine simultaneously For the maximum...

Page 185: ...in power switch is on Important Reception is not possible if both the operation switch and main power switch are turned off Note You can set whether documents are printed as soon as they are received Im mediate Reception with the User Parameters switch 14 bit 0 in the Facsim ile Features menu You can also have fax documents received by Memory Reception Substitute Reception printed after the machin...

Page 186: ... turn it off completely using Adjust Sound Volume in the Facsimile Features menu set the volume to the mini mum level Reference Troubleshooting When Using the Facsimile Function Troubleshooting Checkered Mark When this function is turned on a Checkered Mark is printed on the first page of fax documents to help you separate them Note You can turn this function on or off using Checkered Mark in the ...

Page 187: ...simile Features menu Reference Facsimile Features General Settings Guide Reception Time You can have the date time and file number printed at the bottom of the docu ment when it is received Note You can turn this function on or off using Print Reception Time in the Facsim ile Features menu When a received document is split and printed on two or more sheets the re ception time is printed on the las...

Page 188: ...et in the machine of the same size as that sent by the sending par ty In Two Sided Printing this machine will correctly receive in A3L B4 JIS Japanese Industrial Standard L A4KL B5 JISKL A5KL 11 17 L 81 2 14 L 81 2 11 KL 81 2 51 2 L The following table shows the re sults that can be achieved when receiving with this machine This function works only when all pages are of the same width and received...

Page 189: ...he same size are printed on the same paper Some stored documents may be unavailable for this printing option Reference Facsimile Features General Settings Guide 180 degree rotation printing When printing on both sides of the paper this machine rotates images as shown in the diagram Multi Copy Reception If you switch this function on multiple copies of each incoming fax document is printed You can ...

Page 190: ... Facsimile Features menu The machine will use Memory Reception for Multi copy Reception Reference p 291 Maximum Values Facsimile Features General Settings Guide Image Rotation If you have set paper in the standard tray K incoming fax documents are auto matically rotated to fit onto the paper Note If you specified a tray for Paper Tray in the Facsimile Features menu the paper loaded in the specifie...

Page 191: ... larger than A5K B5 JISK A4K 81 2 11 K or 81 2 51 2 K When A5K B5 JISK A4K 81 2 11 K or 81 2 51 2 K size paper is loaded in the machine each page of the re ceived document is printed on a single sheet When A5L B5 JISL A4L 81 2 11 L or 81 2 51 2 L size paper is loaded in the machine each page of the received document is rotated and printed on a single sheet If paper matching the size and orientatio...

Page 192: ...cument is reduced if it is less than 20 mm 0 79 When a document is split an asterisk p is inserted at the split position and about 10 mm 0 39 of the split area is duplicated on the top of the second sheet Note Your service representative can customize this function with the following settings Reduction Print split mark Overprinting Overprinting length Guideline for split You can adjust the overpri...

Page 193: ... ile Features menu When this function is on the first page is printed last This function uses Memory Reception Reference Facsimile Features General Settings Guide Page Reduction If you receive a document that is longer than the paper in the tray the machine usually prints it on two pages If you turn this function on the machine reduces the width and length of the received image so that it will fit...

Page 194: ...itch 02 bit 3 in the Facsimile Features menu Reference Facsimile Features General Settings Guide If There Is No Paper of the Correct Size If there is no paper in the machine that matches the size of a received document the machine will choose a paper size based on the paper available Note The document is split over two sheets of paper depending on the paper size Paper placed in the bypass tray is ...

Page 195: ...n output You can perform this setting in Paper Tray Priority Facsimile in System Settings Note When a different size of document from the priority tray is received the tray containing the same size of paper as the received document is used Reference System Settings General Settings Guide Just size printing If you enable this function received documents are printed on the sheet that has the highest...

Page 196: ... Set Up Important When using this function printed sheets cannot be delivered to the finisher output tray Even if you specify the finisher output tray sheets are delivered to the Internal Tray 1 Note You can load a maximum of 100 sheets of standard paper in the bypass tray You can use a size of paper not loaded in the paper tray s in the bypass tray The machine can detect A4L A3L 81 2 11 L 11 17 L...

Page 197: ...ptional extra G3 interface unit is required Note To use this function specify the port and destination using Specify Tray for Lines in the Facsimile Features menu Reference Facsimile Features General Settings Guide Tray Shift Use this function to shift the output position for each document so you can sep arate received documents easily When the optional finisher unit is selected for fax output you...

Page 198: ...Reception 188 3 ...

Page 199: ...mission You can also can cel a transmission change the settings of a transmission print a stored file print a list of stored files and resend a file which the machine failed to transmit Note If there are no files being sent or stored by Memory Transmission Change Stop TX File does not appear on the display You cannot check or edit a file being sent Also a Confidential Transmission file or stored f...

Page 200: ... Broadcast You can delete selected broadcasting destinations Important If you delete a destination that is the only destination for a transmission the transmission is canceled A Press Change Stop TX File B Press Check Change Settings C Select the file from which you want to delete a destination ...

Page 201: ...ween fax number e mail ad dress and IP Fax destination E Press Clear to delete the destination Pressing Clear deletes by single digits the fax number or IP Fax address The Internet Fax address can be entirely deleted at once by pressing Clear F Press Exit To delete another destination repeat from step C G Press Exit The standby display appears ...

Page 202: ...92 4 Adding a Destination You can add a destination for broadcasting Important A destination cannot be added using a destination list A Press Change Stop TX File B Press Check Change Settings C Select the file to which you want to add a destination ...

Page 203: ...tination E Specify the destination using the number keys or soft on screen keys To add an e mail address press Manual Input and then specify the destination You can also program a SUB Code or SEP Code by pressing Adv Features F Press Exit Repeat from steps C through E if you want to add another destination G Press Exit The standby display appears ...

Page 204: ...ssion time specified with Send Later You can also delete the transmission time If the transmission time is deleted the file is transmitted immediately A Press Change Stop TX File B Press Check Change Settings C Select the file for which you want to change or cancel the transmission time D Press Change TX Time ...

Page 205: ...eatures menu is entered If you press Transmit Now the file is transmitted immediately However if there is a file on standby that file is sent first F Press Exit Repeat from step C if you want to change another transmission time G Press Exit The standby display appears Changing the SMTP Server Setting You can change the settings for whether or not to bypass the SMTP server A Press Change Stop TX Fi...

Page 206: ... Select a file whose SMTP server setting you want to change D Press Change E Press SMTP F Select Yes or No and then press Exit G Press Exit Repeat from step C to change the SMTP server settings of other recipients H Press Exit The standby display appears ...

Page 207: ... want to print If multiple destinations were specified only the number of the destinations that have not received the document you sent is shown If you want two sided printing press Print 2 Sides To cancel printing press Cancel The display returns to the previous screen D Press the Start key To cancel printing after pressing the Start key press Stop Printing The dis play returns to that of step C ...

Page 208: ...ing Communication Information 198 4 E Press Exit The standby display appears Note Confidential Transmission files are displayed but cannot be printed You can also print files that have not been successfully transmitted ...

Page 209: ...To cancel printing before pressing the Start key press Cancel The screen returns to that displayed before pressing Print List C Press the Start key To cancel printing after pressing the Start key press Stop Printing The dis play returns to that of step B D Press Exit The standby display appears Note The contents of a file stored in memory can also be printed You can set whether or not to display a...

Page 210: ...ansmitted to On in User Parameters switch 24 bit 0 in the Facsimile Features menu A Press Change Stop TX File B Press Transmit Failed File C Select the file you want to resend TX failed is displayed for files that could not be sent If multiple destinations were specified only the name of the destination you specify first and only the number of destinations that have not received the document you s...

Page 211: ...splay returns to that of step C E Press Exit The standby display appears Transmission starts Note Files that could not be transmitted are kept for either 24 or 72 hours de pending on the setting you make in User Parameters switch 24 bit 1 in the Facsimile Features menu Reference Facsimile Features General Settings Guide ...

Page 212: ...tatus C Check the transmission results Transmission results are displayed from the latest result down in groups of six When a fax is sent Destination shows the Own Fax Number or Fax Header information of the receiver When an Internet Fax is sent the e mail address and name programmed in the destination list appears For a transmission from a computer LAN Fax is shown Depending on security settings ...

Page 213: ...document cannot be sent a Communication Failure Report is automati cally printed Or you can use the Communication Result Report to check each transmission result regardless of status This report is printed each time a Memory Transmission is completed if turned on with User Parameters switch 03 bit 0 in the Facsimile Features menu You can also print the report by programming the TX Status Report to...

Page 214: ... from the Internet Fax destina tions in the destination list When using the Sender Settings function to select the sender the transmis sion results are sent to senders e mail addresses that have been registered Se lect the sender from the Internet Fax destinations in the destination list If you send fax documents from a computer use LAN Fax Driver to specify whether or not the LAN Fax Result Repor...

Page 215: ... this report and the fax document could not be successfully transmitted a Communication Failure Report is printed You can turn this function on or off with the User Parameters switch 03 bit 0 in the Facsimile Features menu You can display a sender name with the User Parameters switch 04 bit 5 in the Facsimile Features menu You can select whether to include part of the original image on the report ...

Page 216: ...TX Results is programmed in a Quick Operation key you can select whether a report e mail is sent after transmission You can switch this report on or off in the User Parameters switch 03 bit 5 in the Facsimile Features menu To view the report without text disruption select a font of even character width in your e mail application s settings You can set whether or not to display a destination with t...

Page 217: ...Transmission You can select whether to include part of the original image on the report with the User Parameters switch 04 bit 7 in the Facsimile Features menu You can display a destination with the User Parameters switch 04 bit 4 in the Facsimile Features menu You can set whether or not to display a sender name with the User Parame ters switch 04 bit 5 in the Facsimile Features menu The Pg s colu...

Page 218: ...teps to display the reception result A Press Information B Press RX File Status C Check the reception results Reception results are displayed from the latest result in groups of six When a fax or IP Fax is received TX Station shows the Own Fax Number or Fax Header information When an Internet Fax is received the sender s e mail address appears D Press Exit twice The standby display appears ...

Page 219: ...b Image Monitor s Help If a document is received while you are using this function the result will not appear To view the latest result exit RX File Status and then try again You can program one of the Quick Operation keys with operations for this function Using the key allows you to omit step A Reference p 291 Maximum Values Facsimile Features General Settings Guide Confirming by Report Print a r...

Page 220: ... the Facsimile Features menu Depending on security settings the Journal is not automatically printed If the machine is equipped with the optional extra G3 interface unit you can print the Journal of each line type You can set whether the Journal is printed by line type with the User Param eters switch 19 bit 1 in the Facsimile Features menu You can program one of the Quick Operation keys with oper...

Page 221: ... of communications in the order made A Press Information B Press Print Journal C Select All D Press the Start key To cancel a file printing press Stop Printing The display returns to that of step C E Press Exit twice The standby display appears ...

Page 222: ...umber A Press Information B Press Print Journal C Select Print per File No D Enter a 4 digit file number If you make a mistake press Clear or the Clear Stop key and then try again E Press the Start key To cancel a file printing press Stop Printing The display returns to that of step C F Press Exit twice The standby display appears ...

Page 223: ...tered The display returns to that of step C Press Clear to return to the previous screen if a wrong user name is selected E Press OK after checking the user name shown on the display Press Cancel if awronguser nameisselected The display returns to thatof step C F Press the Start key To cancel a file printing press Stop Printing The display returns to that of step C G Press Exit twice The standby d...

Page 224: ...ed for printing 3 Date Shows the transmission or reception date 4 Time Shows the transmission or reception start time 5 Other end For fax destinations Shows the name for display pro grammed by the other end Showstheprogrammedfaxnumberifthe name for display was not programmed If neither name nor fax number was programmed by the other end an entered fax number or a name programmed in a destinationli...

Page 225: ...or which a Reception Notice is set in E mail Op tions whereas an A indicates re ception notice e mail For IP Fax transmissions and receptions After T for outgoing faxes or R for incoming faxes and the com munication mode appear in alphabet ical letters or symbols For forwarding to the folder destinations After folder mark and T for outgoing faxes the communication mode appears in alphabetical lett...

Page 226: ...ournal fails to be transmitted in e mail format the Journal is printed out The name of an attached CSV file is JOURNALnyear month date hours minutes For example the file name transmitted in 14 40 on 20th December 2006 is JOURNAL200612201440 csv The subject of a Journal sent by e mail begins with Journal Reference Facsimile Features General Settings Guide Journal by e mail If the setting is made so...

Page 227: ... of Memory Lock files and the number of received documents to be printed A Press Information B Press Memory Status C Check the memory status Others is displayed when storing Auto Documents storing Transfer Request files storing originals in the Information Boxes sending to the Personal Box D Press Exit twice The standby display appears Note If you made the machine save received documents on the ha...

Page 228: ...mation 218 4 Reference p 144 Sending an Auto Document p 167 Transfer Station p 219 Printing Deleting Received and Stored Documents Print Delete Stored RX File p 228 Printing Personal Box Documents p 231 Storing Documents in Information Boxes ...

Page 229: ...Set ting in the Facsimile Features menu before using this function Note If you have selected to store received documents and specified an e mail ad dress for notification of receipt fax reception notification can be sent to that e mail address For the maximum number of received documents you can store on the ma chine s hard disk see Maximum Values You can view and print received and stored documen...

Page 230: ...Print on 2 Sides before pressing the Start key D Select the printing mode and then press the Start key To stop printing after pressing the Start key press Stop Printing The dis play returns to that of step C E Press Exit twice The standby display appears Note This function allows you to print only received and stored documents You cannot print and delete received documents using the Document Serve...

Page 231: ...t a file to be deleted and then press Delete D Press Yes To cancel a deletion press No The display returns to that of step C E Press Exit twice The standby display appears Note You cannot delete a document while another person is previewing or printing it using a Web Image Monitor or DeskTopBinder You can specify and delete multiple documents For the maximum number of documents you can specify at ...

Page 232: ...rogram your Confidential ID in the Facsimile Features menu If the main power switch is turned off for about an hour all confidential doc uments are deleted When this happens the Power Failure Report is printed so you can confirm which documents have been deleted For details see Troubleshooting When Using the Facsimile Function Troubleshooting You must program the Confidential ID for Confidential R...

Page 233: ...der specified Confidential ID ap pears Press Exit to cancel the operation and then check the Confidential ID or Personal Confidential ID with the other party and then try again The Confidential File indicator also lights if the machine received a docu ment with a SUB Code If you cannot print confidential files even if the Confidential File i indicator is lit check the Personal Boxes Print from the...

Page 234: ...t When this function is turned on this report is printed whenever your machine receives a confidential document Note You can turn this function on or off with the User Parameters switch 04 bit 0 in the Facsimile Features menu Reference Facsimile Features General Settings Guide ...

Page 235: ...ng this function the following preparations are required in the Fac simile Features menu Program your Memory Lock ID Set Memory Lock to On Important If the main power switch is turned off for about an hour all documents pro tected by Memory Lock are deleted When this happens the Power Failure Report is printed so you can confirm which documents have been deleted For details see Troubleshooting Whe...

Page 236: ... on Memo ry Lock is unavailable and received documents become stored documents Even when Memory Lock is available if free memory is insufficient recep tion is not possible You can also apply a Memory Lock to documents that come only from cer tain senders Documents received by Polling Reception are automatically printed even if this function is switched on You can program one of the Quick Operation...

Page 237: ...ate be tween documents Furthermore if you specify a receiver for the Personal Box instead of being stored in memory incoming documents with this SUB Code ap pended are forwarded directly to the destination you specify You can specify a fax number e mail address or IP Fax destination as the receiver See Facsimile Features General Settings Guide for details about programming receivers For details ab...

Page 238: ...ed For details see Troubleshooting When Using the Facsimile Function Troubleshooting Reference p 224 Confidential File Report p 228 Printing Personal Box Documents Facsimile Features General Settings Guide Troubleshooting When Using the Facsimile Function Troubleshooting Printing Personal Box Documents Follow these steps to print a document received into a Personal Box A Make sure that the Confide...

Page 239: ...d press Cancel The display returns to that of step D F Press the Start key To stop printing press Stop Printing The display returns to that of step D G Press Exit To print a document in another Personal Box repeat from step D H Press Exit The standby display appears Note If you print a Personal Box document it is deleted The passwords for Personal Boxes can be programmed under Box Set ting in the ...

Page 240: ...rammed in an Infor mation Box you need to inform them of the SEP Code assigned to that Infor mation Box When an SEP Code Polling Reception request is made by another party the SEP Code they specify is matched against the SEP Codes programmed in that Information Boxes If a code matches the document stored in the Information Box is sent to the other party automatically You can check the contents of ...

Page 241: ...eshooting Storing Documents in Information Boxes Follow these steps to store a document in an Information Box A Press Information B Press Store Delete Print Information Box File C Select the box in which you want to store the file When there are pre programmed files a file mark appears to the right of the box name A message is displayed if you select a box with a file stored in it Press Yes when c...

Page 242: ...elect the following settings Book Fax 2 Sided Original The optional ADF is required Stamp The optional ADF is required F Press the Start key The machine starts to scan the original To stop scanning press Stop Scanning The display returns to that of step C G Press Exit To store a document in another Information Box repeat from step C H Press Exit The standby display appears Note One Information Box...

Page 243: ... File C Press Print File D Select the box that contains the stored file you want to print You cannot select a box that has no stored file E If a password has been set for the box enter the password and then press OK If you make a mistake press Clear or the Clear Stop key before pressing OK and then try again To cancel entering a password press Cancel The display returns to that of step D ...

Page 244: ...printing after pressing the Start key press Stop Printing The dis play returns to that of step D G Press Exit Repeat from step D to print another stored file in the box H Press Exit The standby display appears Deleting Information Box Documents Follow these steps to delete a file stored in an Information Box A Press Information B Press Store Delete Print Information Box File C Press Delete File D ...

Page 245: ...e Clear Stop key before pressing OK and then try again To cancel entering a password press Cancel The display returns to that of step D F Press Delete To stop deleting press Do not Delete The display returns to that of step D G Press Exit Repeat from step D to delete another stored file in another box H Press Exit The standby display appears ...

Page 246: ...Changing Confirming Communication Information 236 4 ...

Page 247: ...ment Server enables the following Once stored a document can be sent out as many times as you want just by selecting it Storing a document does not use facsimile memory You can send and print multiple stored documents as a single document and also send them with scanned originals at the same time Follow the instructions under Select Stored File in Sub TX Mode when sending or printing stored docume...

Page 248: ...r using the fac simile function Number of pages per document you can store in the Document Server Number of pages you can store in the Document Server in total copy function facsimile function printer function and scanner function Reference p 291 Maximum Values Utilizing Stored Documents About This Machine System Settings General Settings Guide Document Server Copy Document Server Reference Storin...

Page 249: ...ppppppppp is shown E Press File Info Setting and then set the user name file name and password as necessary If you are not setting a user name file name or password proceed to step F You cannot change multiple documents at once F Press OK G If you have selected Store Transmit specify the receiver If you have selected Store only proceed to step H H Press the Start key Note You can change file names...

Page 250: ...grammed in the user code User code is pro grammed in System Settings A Press User Name B Press the user name to be programmed and then press OK Press the title key to switch between titles To set a non programmed user name press Non programmed Name and then enter the name User names entered by pressing Non programmed Name are not programmed into the user code C Press OK Reference Entering Text Abo...

Page 251: ...eference Entering Text About This Machine Setting a password A Press Password B Enter a password using the number keys and then press If you make a mistake press Clear or the Clear Stop key before pressing and then reenter your password You can enter up to four to eight digits C Enter the password again and then press ...

Page 252: ...rver Therefore you can send them in just one operation without having to set your originals again Important Store the documents to be sent in advance You can program a password for this function You can change the user names file names and passwords of stored documents You cannot use the following transmission methods Free Polling Transmission Default ID Transmission ID Override Transmission Immed...

Page 253: ...o place the documents in alphabetical order Press User Name to place the documents in order by programmed user name Press Date to place the documents in order of programmed date To see details of the selected document press Detail To return to the display of step C press Select File D If you select a document with a password enter the password and then press OK If the document does not have a pass...

Page 254: ...select any scan settings you require Note You can send only documents saved with the facsimile function in the Doc ument Server You cannot send documents stored in the Document Server using the copy printer or scanner functions The specified documents are sent with the scan settings made when they were stored Received fax documents are stored and categorized as stored received files You can progra...

Page 255: ...fying documents by User Name A Select Search by User Name B Select the user name of the programmed document and then press OK To search by directly entering a user name press Non programmed Name and then enter the user name Partial matching is used when searching for a user name C Select the file to be sent Reference Entering Text About This Machine ...

Page 256: ...s OK Partial matching is used when searching for a file name C Select the file to be sent Printing Stored Documents Use this function to print documents stored in the Document Server Important When Print 1st Page is selected originals larger than A4 size are printed after they are reduced to A4 size A Press Sub TX Mode B Press Select Stored File ...

Page 257: ...ted per file To cancel printing press Cancel F Press the Start key When only the first page is printed the file name is printed at the top of the paper To cancel printing after pressing the Start key press Stop Printing G Press OK twice The standby display appears Note Only documents stored using the facsimile function can be printed You can also print the first page only to check the content of t...

Page 258: ...ange a stored document delete the document you no longer need and then reprogram the new document A Press Sub TX Mode B Select Select Stored File C Select Manage Delete File and then press the document to be changed D If you select a document for which a password is set enter the password and then press OK When a selected file does not have a password proceed to step E ...

Page 259: ...this function Using the key allows you to omit step A Reference Facsimile Features General Settings Guide Changing a user name A Press Change User Name B Press Clear The user name is deleted C Enter the new user name and then press OK Press the title word keys to switch between titles To set a non programmed user name press Non programmed Name and then enter the name User names entered by pressing...

Page 260: ...ace or Delete All and then re enter the file name C Press OK Reference Entering Text About This Machine Changing the password A Press Change Password B Press upper Change C Enter a new password using the number keys and then press D Press lower Change E Enter the password again and then press F Press OK The standby display appears ...

Page 261: ...leting a Stored Document Use this function to delete stored documents A Press Sub TX Mode B Press Select Stored File C Press Manage Delete File D Select the document you want to delete You can also delete multiple documents at once ...

Page 262: ...ss OK F Press Delete File G Press Delete If you do not want to delete the document press Do not Delete H Press Exit I Press OK The standby display appears Note You can program one of the Quick Operation keys with operations for this function Using the key allows you to omit step A Reference Facsimile Features General Settings Guide ...

Page 263: ...ss LAN optional or USB 2 0 To send a fax simply select Print from the Windows application then select LAN Fax as the printer and then specify a destination LAN Fax enables pa perless faxing from your computer to the other destinations In addition to sending faxes the LAN Fax Driver allows this machine to be used for printing out documents prepared on a computer for proof checking To use the LAN Fa...

Page 264: ... this machine Otherwise the Web browser may not open and an error may occur Before Use To use these features a LAN Fax Driver must be installed on your computer Use the LAN Fax Driver included on the printer CD ROM You must also make the required computer to fax network settings on the machine according to the type of connection Note When a personal computer and the machine are connected in parall...

Page 265: ...The following folders are on the CD ROM LAN Fax Driver for Windows 98 Me DRIVERS LAN FAX WIN9X_ME LAN Fax Driver for Windows 2000 XP and Windows Server 2003 DRIVERS LAN FAX WIN2K_XP Operating environment Computer PC AT compatible Operating systems Microsoft Windows 98 Me Microsoft Windows 2000 XP Microsoft Windows Server 2003 Microsoft Windows NT 4 0 Display VGA 640 480 pixels or more Note Before ...

Page 266: ...rs depending on the system version of Windows 98 Me Windows 2000 XP Windows Server 2003 or Windows NT 4 0 Auto Run might not work automatically with certain OS settings If this is the case double click Setup exe located on the CD ROM root directory If you want to cancel Auto Run hold down the SHIFT key when your sys tem is Windows 2000 Windows XP or Windows Server 2003 hold down the left SHIFT key...

Page 267: ...all SmartDeviceMonitor for Client A Quit all applications currently running B Insert the CD ROM included with this machine into the CD ROM drive of your computer The installer launches automatically and the language selection window appears Depending on your operating system settings the installer may not launch automatically If it does not double click Setup exe in the CD ROM root di rectory to l...

Page 268: ...inters and Faxes on the Start menu With Windows XP Home Edition select Control Panel on the Start menu Next select Printers and Other Hardware and then Printers and Faxes B Select to highlight LAN Fax M7 then click Properties on the File menu With Windows NT click Document Defaults on the File menu C WhenusingWindows98 Me clickthe Paper tabtosetthefollowingproperties Paper Size Orientation Tray Re...

Page 269: ...s click Load from Device E When this machine is connected locally to your computer select the check boxes for the installed optional units F Click Apply Option configuration settings are complete G Click OK Accessories tab The Accessories tab contains the following items besides option configura tion items Prohibit manual destination entry Check this option to inhibit direct destination specificat...

Page 270: ...enu click Print B Select LAN Fax M7 in the Name list C Click OK The LAN Fax dialog box appears The setting method may differ depending on the application you are using In all cases select LAN Fax M7 for the printer D Specify the destination For details about specifying a destination see the LAN Fax Driver s Help When user authentication is used with this machine click User Settings E Specify neces...

Page 271: ...s field on the Address Book tab On the Specify Destination tab enter the registration number of the Des tination key in the Device Address box D Click Set as Destination The entered destination is added and appears in the List of Destination box If you add a destination by mistake click the wrong destination and then click Delete from List E To specify more destinations repeat steps C and D Specif...

Page 272: ...rom List In the Address Book list box directly enter the name you want to search for You can then jump to the name you entered F To specify more destinations repeat steps B through E Specifying a destination by directly entering a fax number Internet Fax destination or IP Fax destination A Click the Specify Destination tab The Specify Destination tab appears B Select the type of fax from the Type ...

Page 273: ...k the wrong destination and then click Delete from List F To specify more destinations repeat steps B through E Note For the maximum number of digits for a destination see Maximum Values Reference p 58 Sending Over a Fax Line p 61 Sending by IP Fax p 65 Sending to an E mail Address p 291 Maximum Values Specifying Options You can specify the following transmission options when sending a fax For det...

Page 274: ...ver sheet Reference p 271 Editing Fax Cover Sheets To specify two sided printing A Click Send Options The Send Options tab appears B Select the 2 sided printing check box To display preview Selecting the Preview check box allows you to check how the fax document will be output at the destination A Click Send Options The Send Options tab appears B Select the Preview check box C Click Print Send or ...

Page 275: ...tically create a new file the image file is assigned a name and saved under the specified folder The file name will be RicHHMMSS tif HH hours MM minutes SS seconds H Enter a file name You can also change the folder in this step I Click Save The image file is saved in the specified folder Note Single page documents are saved as single TIFF files and multiple page documents are saved as multiple TIF...

Page 276: ...y differ from the machine s transmission results In that case refer to the machine s transmission results See the relevant Help for details Reference p 291 Maximum Values Confirming Transmission Results by E mail After communicating in the LAN Fax mode this function transmits the commu nication results with the computer by e mail When you have done Send or Send Print using the LAN Fax and when the...

Page 277: ...esult Report System Settings General Settings Guide Facsimile Features General Settings Guide LAN Fax Result Report This section explains the LAN Fax Result Report If E mail TX results is set to Notify if there be any insufficient configura tions in the e mail menu on this machine or if Auto Specify Sender Name is set to Off the LAN Fax result notification e mail is not transmitted and the LAN Fax...

Page 278: ...an also save documents in TIFF format For details about saving in TIFF format see Saving as files You can select the length of time the machine keeps document data in memory if print fails due to problems such as a paper shortage or paper jams Make this setting with User Parameters switch 20 bit 2 3 4 5 in the Facsimile Features menu Data is deleted when the specified length of time elapses Refere...

Page 279: ...F If you made changes to a destination a confirmation message appears To save the changes click Yes If you do not want to save the changes and want to quit editing click No To return to the editing display click Cancel The confirmation dialog box does not appear when you have not made any changes after starting Address Book Note To program the contents of the destination list of this machine to th...

Page 280: ...ion message appears To save the changes click Yes If you do not want to save the changes and want to quit editing click No To return to the editing display click Cancel The confirmation dialog box does not appear when you have not made any changes after starting Address Book Deleting programmed destinations A On the Start menu point to Programs LAN Fax Utilities and then click Ad dress Book The Ad...

Page 281: ...on table of the LAN Fax Driver by selecting New Browse in Address Book Save the file again for the LAN Fax Driver Note When destinations registered in groups by this machine are inserted into Ad dress Book each person s destination is determined according to the follow ing order of priority check before inserting and changing the order of priority if necessary IP Fax destination Fax number Mail ad...

Page 282: ...artment name as sender information Contact name as sender information Telephone number as sender information Fax number as sender information Date Message A On the Start menu point to Programs LAN Fax Utilities and then click LAN Fax Cover Sheet Editor The LAN Fax Cover Sheet Editor dialog box appears B Edit the cover sheet For details about operations see Help C Click Save as on the File menu D S...

Page 283: ...ess you select an other file If you want to change only destination information omit this step and proceed to step E E Select the type of information from To You can select Use Address Book To Whom It May Concern Edit Names or None Selecting Edit Names allows you to enter company department and contact names F To print the date select the With a Date check box G Enter the sender information You ca...

Page 284: ...lains typical operation error messages displayed on the computer when using the LAN Fax Driver and solutions to those messages Message Causes and Solutions Cannot connect to the de vice Check the network connection Check that the power is turned on The number of entries in Destinations exceed the limits Up to 500 entries can be entered The number of destinations specified exceeds the maximum possi...

Page 285: ...wing Printing and Deleting Received Fax Documents Using a Web Image Monitor Use the following procedure to view and or print received fax documents using a Web Image Monitor Viewing received fax documents using a Web browser A Start a Web browser B Enter the IPv4 address of the machine you want to monitor after http in the address field C Click Fax Received File in the left pane D If you have prog...

Page 286: ...e method for downloading differs depending on the selected format For more information see Help on the Web Image Monitor Reference Network Guide Printing fax information using a Web browser A Start a Web browser B Enter the IPv4 address of the machine you want to monitor after http in the address field C Click Fax Received File in the left pane The list of received fax documents appears D Select t...

Page 287: ... before clicking Delete File After selecting multiple documents you can also cancel deletion of some of the selected documents For more information see Help on the Web Image Monitor G Click OK The display returns to that of step D Programming Destination Information from Web Browser If the receiving machine is compliant with T 37 full mode Internet Fax you can program the receiver s properties fro...

Page 288: ... then enter the Administrator s name and password D Click Address Book in the left pane The Address Book is displayed E Click the radio button to the left of the machine you want to modify and then click Change The Change User page appears F Set the properties for Internet Fax data format other than the mode selection If you change the mode to Simple Mode you cannot set machine properties G Click ...

Page 289: ...Book is displayed E Click Add The Add User page appears F Check that User is selected in the dropdown menu G Enter the registration number name and e mail address then set the nec essary properties You can set the Internet Fax data format after entering the e mail address H Click Full Mode under Internet Fax Data Format and set the properties ac cording to the receiver s properties If you change t...

Page 290: ...he computer Incoming documents with no SUB Code Own Name or Own Fax Number are saved in the delivery server inbox You can also set it so that the received documents are stored in the specified delivery server inbox according to the line used for reception You can check or download received documents stored in the delivery server inbox using DeskTopBinder Note Confidential documents are also forwar...

Page 291: ...g number keys Stamp Send Later Confidential TX Auto Image Density Manual Image Density Scan Area Mixed Original Sizes Auto Document Book Fax Polling TX Polling RX Transfer Req 2 Sided Original Enter Text Recept Notice BCC TX Protocol Store File Options Program name Important Destinations and polling transmission cannot be registered in program No 1 as Keystroke Programs A Make the settings you wan...

Page 292: ...ess Register after pressing the program number you want to change If you make a mistake press Do not Register and try again F Enter the program name and then press OK The standby display appears If the program name is already registered the name is displayed To change the program name press Backspace or Delete All and then try again You should register the program name To cancel a program press Ca...

Page 293: ... Values Entering Text About This Machine Registering a priority function using a program You can select whether or not the function registered in program No 1 is set af ter the power is turned on or the Clear Modes key is pressed After registering a function in program No 1 select Program No 1 for Change Ini tial Mode on the Facsimile Features menu Important Destinations and polling transmission c...

Page 294: ...nd the standby display is shown If the standby display is not shown press the Facsimile key B Press the Program key C Press Change Name D Select the program number of the name you want to change E Enter a new program name and then press OK Press Cancel to cancel the change and proceed to step F F Press Exit The standby display appears ...

Page 295: ...n facsimile mode and the standby display is shown If the standby display is not shown press the Facsimile key B Press the Program key C Press Delete D Select the program number you want to delete E Press Yes Press No not to delete the program The display returns to that of step D F Press Exit The standby display appears ...

Page 296: ...press the registered program number The standby display appears The programmed fax number appears and the registered settings are recalled E Press the Start key The machine starts to scan the original Then transmission starts with the recalled transmission settings Note Using the program causes the previous settings to be cleared If you have no programmed destinations or scan settings as programs ...

Page 297: ...u to receive fax documents at high resolution Fine or Super Fine If you require this option consult your service representative Reference p 291 Maximum Values Handset You can make or receive calls by installing the optional handset and dialing manually Reference p 93 Manual Dial Extra G3 Interface Unit This option provides one extra G3 line connection A maximum of two G3 interface units can be ins...

Page 298: ...a laser Transmission speed G3 33 600 31 200 28 800 26 400 24 000 21 600 19 200 16 800 14 400 12 000 9 600 7 200 4 800 2 400bps auto shift down system Immediate Transmission approx 210 W Memory Transmission approx 190 W Memory Reception approx 190 W Reception approx 650 W Network LAN Local Area Network Ethernet 10base T 100base TX IEEE802 11b wireless LAN Scan line density 8 3 85 mm 200 100 dpi Sta...

Page 299: ...an line density 200 100 dpi Standard character 200 200 dpi Detail char acter 200 400 dpi Fine character optional 1 400 400 dpi Super Fine character optional 1 Original size Scanning width A3 1 B4 JIS 1 A4 Communication Protocols Transmission SMTP TCP IP Reception POP3 SMTP IMAP4 TCP IP E mail format Single Multi part MIME Conversion Attached file forms TIFF F MH MR 1 MMR 1 compression Authenticati...

Page 300: ...tions for coding original size and resolution For de tails about the specifications available in full mode see Internet Fax Transmission and Reception in Specifications Reference p 288 Specifications Communication protocols Transmission SMTP Reception POP3 SMTP IMAP4 E mail format Format MIME Base64 Content Type Image tiff Multipart mixed text plain Image tiff attached file forms Data format Profi...

Page 301: ...g files in memory 500 500 Number of destinations you can search at a time 100 100 Number of redials the machine can store 10 10 Number of Transfer Stations you can specify in a Transfer Request 500 500 Number of Receiving Stations you can specify per Transfer Station 30 30 Number of digits for a registration number you can specify using q Quick Dial 5 5 Number of digits for a destination 128 128 N...

Page 302: ...ch doc ument 10 10 Number of documents you can print at a time in Print Delete Stored RX File 30 30 Number of documents you can delete at a time in Print Delete Stored RX File 30 30 Number of stored documents you can specify at a time in Select Stored File 30 30 Number of stored pages you can send in one op eration in Select Stored File 1 000 1 000 Number of stored documents you can print at a tim...

Page 303: ...ansmission before the transmission is started 107 Canceling a transmission of an Internet Fax 104 Canceling a transmission while the original is being scanned 104 Canceling a transmission while the original is being transmitted 105 Caution 4 Center Mark 9 177 Chain Dial 73 Change File Name 250 Change Initial Mode 9 Change Name 284 Change Password 250 Change Stop TX File 107 109 189 197 199 200 Cha...

Page 304: ...y 6 Displaying the memory status 217 Document Server 237 265 Dual Access 21 E ECM 9 Economy Time 111 194 Economy Transmission Time 111 Edit Cover Sheet 273 Edit Dest 61 65 Editing Address Book 268 Editing fax cover sheets 271 Editing programmed destinations 270 E mail Address 84 E mail Options 135 E mail Settings 9 E mail subject 34 E mail text 165 E mail transfer 173 E mail TX Results 113 204 E m...

Page 305: ...4 Journal by e mail 216 Just size printing 185 K Keystroke Programs 281 L Label Insertion 150 LAN Fax Cover Sheet Editor 256 271 LAN Fax Driver 253 255 LAN Fax operation messages 274 LAN Fax Result Report 267 LDAP server 87 Lighter 52 Line Priority Setting 9 Lower 91 M Making settings for option configuration 259 Manage Delete File 248 251 Managing facsimile functions using SmartDeviceMonitor for ...

Page 306: ... confidential document 222 Printing a file from memory 197 Printing a file received with Memory Lock 225 Printing a list of files in memory 199 Printing and saving 268 Printing documents stored as Auto Documents 146 Printing fax information using a Web browser 276 Printing Information Box documents 233 Printing on both sides 178 Printing options 176 Printing Personal Box documents 228 Printing rec...

Page 307: ...ode 171 RTI Own Name 160 RX File Print Qty 9 RX File Status 208 RX Reverse Printing 9 S Saving as files 265 Scan Area 38 Scan End Reset 9 Scan settings 49 Search by destination name 80 Search by Dest Name 80 Search by e mail address 84 Search by fax number 82 Search by File Name 246 Search by IP Fax destination 86 Search by LDAP server 87 Search by registration number 90 Search by User Name 245 Se...

Page 308: ...TX Mode 130 242 246 248 251 Super Fine 49 Switching between Memory Transmission and Immediate Transmission 14 Switching the reception mode 163 Switching the titles in the Address Book 71 Switch Reception Mode 9 Switch RX Mode 162 163 Switch Title 71 Symbols 5 T T 37 full mode 35 277 Terminology 28 Text 51 Text in e mail 138 Text Photo 51 Text Size Priority 9 TIFF F format 30 Title 1 71 Title 2 71 ...

Page 309: ...destination list of the LAN Fax 271 Using the software 254 V Viewing fax information using a Web browser 275 Viewing received fax documents using a Web browser 275 W Web Image Monitor 275 When placing an original into the ADF 46 When placing an original on the exposure glass 45 Where incoming documents are delivered output tray 187 With transfer requests set in the System Settings menu 102 ...

Page 310: ...300 EN USA B779 8515 ...

Page 311: ...of the Windows operating systems are as follows The product name of Windows 98 is Microsoft Windows 98 The product name of Windows Me is Microsoft Windows Millennium Edition Windows Me The product names of Windows 2000 are as follows Microsoft Windows 2000 Advanced Server Microsoft Windows 2000 Server Microsoft Windows 2000 Professional The product names of Windows XP are as follows Microsoft Wind...

Page 312: ...FAX Option Type 3045 Operating Instructions Facsimile Reference EN USA B779 8515 ...

Search results

Summary of Contents for 3500SP

Reviews:

Related manuals for 3500SP

Brands by name

Popular brands

Ricoh 3500SP, Facsimile Reference Manual

Search results

Summary of Contents for 3500SP

Reviews:

Related manuals for 3500SP

Brands by name

Popular brands