Ricoh 161 Function Manual Download Page 126

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Reception

118

Reception Functions

This section explains useful functions for receiving fax documents.

Important

❒

To use Internet Fax and IP-Fax functions, the optional printer/scanner unit
must be installed.

Forwarding Received Documents

This machine can forward received documents to other destinations pro-
grammed in this machine.

Important

❒

To use this function, specify the Forwarding destination in advance. For-
warding can be set under Administrator Tools, in Fax Features.

ALT004S

Summary of Contents for 161

Page 1: ...e this machine and keep it handy for future reference For safe and correct use be sure to read the Safety Information in About This Machine before using the machine Transmission Send Settings Reception Changing Confirming Communication Information Fax via Computer Appendix 1 2 3 4 5 6 ...

Page 2: ...le for direct indirect special incidental or consequential damages as a result of handling or oper ating the machine Notes Some illustrations in this manual might be slightly different from the machine Certain options might not be available in some countries For details please contact your local dealer Caution Use of controls or adjustments or performance of procedures other than those specified i...

Page 3: ...ins User Tools settings and Address Book procedures such as register ing fax numbers e mail addresses and user codes Also refer to this manual for explanations on how to connect the machine Troubleshooting Provides a guide to solving common problems and explains how to replace paper toner and other consumables Security Reference This manual is for administrators of the machine It explains security...

Page 4: ...ls PostScript3 Supplement UNIX Supplement Manuals for DeskTopBinder Lite DeskTopBinder Lite Setup Guide DeskTopBinder Introduction Guide Auto Document Link Guide Note Manuals provided are specific to machine types For UNIX Supplement please visit our Web site or consult an authorized dealer PostScript3 Supplement and UNIX Supplement include descriptions of functions and settings that might not be ...

Page 5: ...al 21 ECM Error Correction Mode 21 Immediate Transmission 21 Sending multiple originals using the exposure glass Immediate Transmission 23 IP Fax Functions 24 Terminology 26 Notes on Using IP Fax 27 Functions Not Available for IP Fax Transmission 27 Internet Fax Functions 28 Notes on Using Internet Fax 30 Functions Not Available for E mail Transmission 31 Functions Not Available for E mail Recepti...

Page 6: ... 68 Search by E mail Address 70 Search by IP Fax Destination 72 Search by LDAP Server 74 On Hook Dial 77 Manual Dial 79 Memory Storage Report 80 Canceling a Transmission 81 Before the Original Is Scanned 81 While the Original Is Being Scanned 81 While the Original Is Being Transmitted 82 Before the Transmission Is Started 83 2 Send Settings Sending at a Specific Time Send Later 85 Sender Settings ...

Page 7: ...nd Length Reduction 125 TSI Print Transmitting Subscriber Identification Print 125 If There Is No Paper of the Correct Size 126 Setting priority trays 126 Just size printing 127 4 Changing Confirming Communication Information Printing a List of Files in Memory Print TX Standby File List 129 Printing a File from Memory 131 Checking the Transmission Result TX File Status 133 Confirming on Display 13...

Page 8: ...Saving as files 158 Checking Transmission Using LAN Fax Driver 159 Confirming Transmission Results by E mail 160 LAN Fax Result Report 161 Printing and Saving 161 Editing Address Book 162 Programming new destinations 162 Editing programmed destinations 163 Deleting programmed destinations 164 Using the Machine s Address Book Data in the Destination List of the LAN Fax 164 Editing Fax Cover Sheets ...

Page 9: ...ct the local telephone company The REN for this product is part of the product identifier that has the format US AAAEQ TXXXXX The digits represented by are the REN with out a decimal point e g 03 is a REN of 0 3 E If this equipment causes harm to the telephone network the telephone company will notify you in advance that temporary discontinuance of service may be required But if advance notice is ...

Page 10: ...l the devices does not exceed five Note to users in the United States of America Note This equipment has been tested and found to comply with the limits for a Class B digital device pursuant to Part 15 of the FCC Rules These limits are designed to provide reasonable protection against harmful interfer ence in a residential installation This equipment generates uses and can radiate radio frequency ...

Page 11: ...mber provided may not be a 900 number or any other number for which charges exceed local or long distance trans mission charges In order to program this information into your FAX machine you should complete the following steps Follow the FAX HEADER programming procedure in the Programming chapter of the operating instructions to en ter the business identification and telephone number of the termin...

Page 12: ...Save these instructions IMPORTANTES MESURES DE SÉCURITÉ Certalnes mesures de sécurité doivent être prises pendant l utilisation de matéri al téléphonique afin de réduire les risques d incendle de choc électrique et de blessures En voici quelquesunes Ne pas utiliser l appareil près de l eau p ex près d une balgnoire d un lava bo d un évier de cuisine d un bac à laver dans un sous sol humide ou près...

Page 13: ...ses of paper misfeeds damage to originals or loss of data Be sure to read these explanations Indicates supplementary explanations of the machine s functions and instruc tions on resolving user errors This symbol is located at the end of sections It indicates where you can find fur ther relevant information Indicates the names of keys that appear on the machine s display panel Indicates the names o...

Page 14: ...cally returns to standby mode if you do not use the machine for a certain period of time You can select the period using the Fac simile Auto Reset Timer in System Settings To return to the standby screen manually do one of the following If you have placed the original in the optional ARDF and have not pressed the Start key remove the original If you have not placed an original press the Clear Mode...

Page 15: ...n the instruction Press Tone appears in this manual press the mid dle selection key When the instruction Press TX Mode appears in this manual press the right selection key 2 Escape key Press to cancel an operation or return to the previous display 3 OK key Press this to set numeric values make settings or select an entered item 4 Scroll keys Press to move the cursor to each direction one by one Wh...

Page 16: ...ts You can change Internet Fax setting under E mail Settings in the Fax Features menu You can change IP Fax settings under IP Fax Settings in the Fax Features menu Reference p 13 Transmission Modes p 53 Specifying a destination using the Quick Dial key p 62 Searching for a Destination in the Address Book Fax Features General Settings Guide Registering Addresses and Users for Facsimile Scanner Func...

Page 17: ...s programmed as User Function keys are shown on the menu immediately after the power is turned on Function name Description Switch Reception Mode Specify the method for receiving fax messages RX Mode Auto Switch Time Specify the number of rings with the Auto Switch Time In Auto Select Mode the ma chine rings a number of times to give you the chance to pick up the handset before taking the call aut...

Page 18: ...than the specified limit SMTP RX File Delivery This function is available on systems that al low routing of e mail received via SMTP Function name Description Enable H 323 Specify whether or not H 323 is used for IP Fax transmission Enable SIP Specify whether or not SIP is used for IP Fax transmission H 323 Settings Set the IPv4 address or host name of gate keeper and alias telephone number SIP Se...

Page 19: ...lts of forwarding Parameter Setting Parameter Setting allow you to customize various settings to suit your needs To change function settings set the Parameter Switches Program Special Sender Program Change Delete Special Senders perform initial setup and print the Special Sender List You can set functions for each sender if Special Senders are preprogrammed Program Memory Lock ID Program a Memory ...

Page 20: ...12 ...

Page 21: ...Transmission starts automatically after the original is stored in memory This is convenient when you are in a hurry and want to take the document away with you You can also send the same original to several destinations Immediate Transmission Immediately dials the destination number and while scanning the original sends it It is very convenient when you want to send an original quickly or when you...

Page 22: ...e transmission type standard fax IP Fax or Internet Fax Switch between types of transmission by pressing the selection key displayed on the standby screen Important To select IP Fax destinations or Internet Fax destinations the optional print er scanner unit must be installed The display differs depending on whether or not the optional printer scanner unit is installed When sending over a fax line...

Page 23: ...Settings Guide Memory Transmission Memory transmission mode has standard fax Internet Fax and IP Fax Important If there is a power failure the main power switch is turned off or the machine is unplugged for about twelve hours all the documents stored in memory are deleted As soon as the main power switch is turned on the Power Failure Re port is printed to help you identify deleted files Simply tu...

Page 24: ...s you require D Using the number keys or a Quick Dial key specify a destination To specify a destination using a Quick Dial key see Using the Quick Dial Keys If you make a mistake press the Clear Stop key and then enter the correct number E When sending the same original to several destinations broadcasting press Add Dest to specify the destinations You do not have to press Add Dest when adding a ...

Page 25: ...ons you can specify for all files in cluding files in memory see Maximum Values For the maximum number of documents you can store in memory for Memory Transmission see Maximum Values For the maximum number of pages you can store in memory using A4 Standard ITU T q1 Chart see Maximum Values Reference p 38 Original Type p 39 Resolution p 40 Image Density Contrast p 42 Sending Over a Fax Line p 45 Se...

Page 26: ...of the original face down on the exposure glass C Specify a destination D Make the scan settings you require E Press the Start key The machine starts scanning F Place the next original on the exposure glass within 60 seconds after the ma chine has finished scanning the first original G Repeat steps D to F for all originals H Place the last original and then press the q key The machine dials the de...

Page 27: ...h the User Parameters switch 07 bit 2 in the Fax Features menu Standard Memory Transmission may be used instead of Parallel Memory Transmission if there is not enough free memory left If you use this function the Memory Storage Report will not be printed If the Clear Stop key is pressed the original jams or memory runs out Par allel Memory Transmission will stop The Communication Result Report is ...

Page 28: ...xample if you specify four destinations A through D for broadcasting and if the lines to destinations A and C are busy the machine dials the destinations in the following order A B C D A and C To check the transmission progress print the TX file list If you specify a second transmission while broadcasting to several destinations faxes are transmitted alternately to each remaining destination in th...

Page 29: ... other machine must have ECM This function is not available with Internet Fax Immediate Transmission Immediate Transmission is possible with standard fax transmission and IP Fax transmission Important Internet Fax is executed in only Memory Transmission that starts transmis sion automatically after storing documents in memory If you specify Imme diate Transmission in Internet Fax the Try again aft...

Page 30: ...y a destination using a Quick Dial key see Using the Quick Dial Keys If you make a mistake press the Clear Stop key and then enter the correct number E Press the Start key The machine dials a destination Note Documents are not stored in memory Reference p 38 Original Type p 39 Resolution p 40 Image Density Contrast p 42 Sending Over a Fax Line p 45 Sending by IP Fax p 53 Specifying a destination u...

Page 31: ...Memory Trans indicator is not lit B Place the first page face down on the exposure glass C Specify a destination D Make the scan settings you require E Press the Start key F Place the next original on the exposure glass within 10 seconds after the ma chine has finished scanning the first original G Repeat steps D to F for all originals H Place the last original and then press the q key ...

Page 32: ... the network protocol Specify an IPv4 address or host name instead of a fax number for sending When using a gatekeeper specify its alias telephone number When using a SIP server you can send by specifying SIP user name Specify addresses of the gatekeeper or SIP server proxy server register server redirect server as appropriate in IP Fax Settings in the Fax Features menu You can also transmit to a ...

Page 33: ...ions this machine must be connected to a LAN and set up correctly under IP Fax Settings in Fax Features Before using this function configure the network in the System Settings menu The facsimile function of this machine cannot be used with IPv6 Note IP Fax supported by this machine is ITU T Recommendation T 38 compliant ALT001S ...

Page 34: ...nnected to an IP network and converts alias telephone numbers to IPv4 addresses and performs authentication functions In addition a gatekeeper governs band transmission rate assignment and access control SIP server A SIP server mediates connection requests between devices connected to an IP network and is composed mainly of servers that have the following three functions Proxyserver ReceivesSIPreq...

Page 35: ...ent is deleted the Power Failure Report is automatically printed out when the main power switch is turned on Use this report to check which documents were deleted Simply turning off the power by pressing the Operation switch does not delete stored documents See Troubleshooting When Using the Facsimile Function Troubleshooting Reference Troubleshooting When Using the Facsimile Function Troubleshoot...

Page 36: ...Internet Fax functions the optional printer scanner unit must be installed To use Internet Fax functions this machine must be connected to a LAN and set up correctly under Internet Fax Settings in Fax Features The facsimile function of this machine cannot be used with IPv6 To send Internet Fax documents in the Fax Features menu under E mail Set tings set Internet Fax Settings to On However documen...

Page 37: ... of Fax Features See Received Images for how e mail is actually received by the computer For details about how to confirm the transmission result see Checking the Transmission Result TX File Status When you transmit an Internet Fax specifying a user code and the e mail ad dress is set as the routing destination of the specified user code a Communi cation Result Report is sent after the transmissio...

Page 38: ...nsmission that bypasses the SMTP server a public telephone line fax or IP Fax whenever communication time is a concern If a power outage lasts about twelve hours or the machine is disconnected from the power outlet for about twelve hours documents stored in the fax machine s memory are deleted If any document is deleted the Power Failure Report is automatically printed out when the main power swit...

Page 39: ...ed Reception E mail Subject If you send e mail without specifying a subject a subject is automatically insert ed Subjects differ depending on Stamp Sender Name settings When Stamp Sender Name is set to on From Sender Name Fax Message NO xxxx When Stamp Sender Name is set to off If Own Fax Number and Own Name are programmed From Own Fax Number Own Name Fax Message NO xxxx If only Own Fax Number is ...

Page 40: ... the final recipient address sent is pro grammed in the Address Book If it is programmed as a full mode destination the sender automatically registers the receiver s reception capability The reg istered reception capability is updated each time the sender receives new re ception capability information The sender can send documents to the receiver based on this information If the receiver is progra...

Page 41: ...lacing Originals on the Exposure Glass Copy Reference Placing originals in the optional ARDF Placing Originals in the ARDF Copy Reference Non compatible originals for the ARDF Copy Reference Important Do not lift the ARDF while using it to scan originals How to place A4 B5 JIS Japanese Industrial Standard A5 51 2 81 2 81 2 11 and 81 2 14 size originals How to place A5 and 51 2 81 2 size originals ...

Page 42: ...glass then the remaining pages from the ARDF You cannot change from the ARDF to the exposure glass When transmitting from memory see Sending multiple originals using the exposure glass Memory Transmission When sending immediately see Sending multiple originals using the exposure glass Immediate Transmission When using the Internet Fax function originals are sent at A4 size Originals larger than A4...

Page 43: ...RDF Where original is set Acceptable original size Maximum number of sheets Paper thickness Exposure glass Up to A4 210 297 mm 81 2 14 216 356 mm 1 ARDF one sided document A5 to A4 L up to 1200 mm long 81 2 51 2 to 81 2 14 L 50 sheets 80 g m2 20 lb 52 105 g m2 14 28 lb ARDF two sided document A5L to A4 L up to 356 mm long 81 2 51 2 L to 81 2 14 L 50 sheets 80 g m2 20 lb 64 105 g m2 17 28 lb ASO001...

Page 44: ... can be come narrower than 1200 mm 47 depending on the resolution as well as the settings on the destination machine Detecting Blank Sheet Upon completion of the first page scanning an alarm sounds if the page is nearly blank Important The blank sheet detecting function works only when an original is scanned using the ARDF The blank sheet detecting function is ineffective for second and subsequent...

Page 45: ... detected it is transmitted as normal You can turn this function on or off with the User Parameter switch 11 bit 2 in the Fax Features menu To cancel scanning if a blank sheet is detected press the Clear Stop key Reference Fax Features General Settings Guide ...

Page 46: ...following settings for original types are available Text Select Text to send high contrast black and white image originals Use this setting when you only want to send clearer text even if the original contains text and photographs Photo Select Photo to send an original containing a halftone image such as a photo graph or a color original A Press the Original Type key for the type you require Press...

Page 47: ...nned at high resolution have high quality but transmission takes longer Conversely low resolution scanning re sults in lower quality but the original is sent more quickly Select the setting that matches your needs based upon this trade off between speed and image clarity Standard 8 3 85 lines mm 200 100 dpi Select for originals containing normal size characters Detail 8 7 7 lines mm 200 200 dpi Se...

Page 48: ...sing Internet Fax transmission documents are sent at Detail res olution even if you have specified Fine To send a document at Fine configure the Full Mode when registering the destinations in the Address Book Reference p 32 T 37 Full Mode p 141 Printing the Journal Image Density Contrast Adjust the image density for scanning originals Use the Image Density key to vary the image density within 5 le...

Page 49: ...e next page that you checked on the exposure glass C Select the image density resolution and original type You have about 60 seconds 10 seconds for Immediate Transmission to se lect density resolution and original type The time remaining is shown on the display Adjust the settings for each page before you press the Start key When placing originals in the optional ARDF A Check which pages you want ...

Page 50: ... number keys on the right side of the control panel A Press to switch the destination to fax number B Enter the fax number using the number keys To specify a destination using a Quick Dial key see Using the Quick Dial Keys If you make a mistake press the Clear Stop key and then enter again C Press the Start key The machine starts to scan the original and stores it in memory When scan ning ends the...

Page 51: ...n the display You can also program numbers including pauses in the destination list Entering a tone This function allows a machine connected to a pulse dialing line to send tonal signals for example if you want to use a special service on a tone dialing line When you press Tone the machine dials the number using tonal signals This section explains how to use the tone function with On Hook Dial as ...

Page 52: ...ss the Start key The transmission starts If you want to cancel a transmission press the Clear Stop key and then re move the originals After transmission the standby display appears Note Certain services may be unavailable even when using the Tone function A tone is shown as a T on the display and the next numbers are dialed using tonal signals ...

Page 53: ...unit must be installed A Press to switch the destination to IP Fax destination When using a gatekeeper server select When using a SIP server select B Press Manual To specify a destination using a Quick Dial key see Using the Quick Dial Keys C Enter the IP Fax destination and then press the OK key If you enter an incorrect character press the Clear Stop key Then re enter the characters correctly To...

Page 54: ...ler or ser vice representative Methods of entering a destination vary depending on the network settings made by the administrator Ask the machine administrator for details For detailsaboutenteringtheIP Faxdestination see RegardingIP Faxdestinations To avoid accidentally pressing the wrong Quick Dial key you can set the machine so that each time a destination is added using a Quick Dial key Add Des...

Page 55: ... name From IP Fax to G3 fax Specify the G3 fax telephone number of the receiving machine Example 0312345678 Note To send to a G3 fax via a gateway connected to a public telephone line you must specify it s the receiver s machine telephone number For example if the receiver s fax number is 0312345678 specify 5678 To send from an IP Fax to G3 fax without using gatekeeper or SIP server you must regis...

Page 56: ...ternet Fax functions the optional printer scanner unit must be installed In the destination list register senders specify their e mail addresses and register as Sender Only or Dest Sender in advance using Address Book Management in System Settings Internet Fax is executed in only Memory Transmission that starts transmis sion automatically after storing documents in memory If you specify Imme diate...

Page 57: ... the OK key press EditDest re enter an e mail address and then press the OK key D To add a destination press Add Dest E Specify the next destination To add another destination repeat steps D and E F Specify the sender For details about specifying senders see Sender Settings G Press the Start key The machine starts to scan the original and stores it in memory When scan ning ends the Communicating i...

Page 58: ... Values If Auto Specify Sender Name is set to On the sender is automatically specified and you can omit the procedure for specifying a sender If On is selected the specified e mail address is printed at From If no e mail address is specified for the sender or if the specified e mail address is not programmed in the destination list Internet Fax documents cannot be sent Reference p 28 Internet Fax ...

Page 59: ...transmitted from the other party using this function even if reception is not successful an Error Mail Notification is not sent to the sender When an Internet Fax is transmitted using this function even if transmission is not successful the error e mail is not sent from the server When using this function you cannot send Internet Fax documents to the ad ministrator s e mail address programmed on t...

Page 60: ...umber keys you can specify whether or not to use the SMTP server for each destination When you select destinations in the destination list the SMTP server set ting specified in the Address Book is enabled To send Internet Fax documents from a computer use the LAN Fax Driver to specify whether or not to bypass the SMTP server When sending with the Use device address check box selected the SMTP serv...

Page 61: ...n e mail address and or groups of destinations Specifying a destination using the Quick Dial key A Press to switch the destination between fax number e mail ad dress and IP Fax destination B Press the Quick Dial key in which the destination s number is programmed The destination s name is shown on the display If you make a mistake press the Clear Stop key and try again To select more destinations ...

Page 62: ...nation can be used only for Memory Transmission it cannot be used for Immediate Transmission If you specify Immediate Transmission for a Group destination the Try again after switching to memory trans mission message appears When this happens press Exit and then switch to Memory Transmission The total number of destinations programmed in multiple groups should not exceed the maximum number of dest...

Page 63: ...is programmed Press Cancel to change the destination You can select the priority order used to specify an alternative destination if there is no destination of the specified type Make this setting with User Parameters switch 32 bit 0 in the Fax Features menu To cancel any destination s among the group display the desired destina tion using U or T and then press the Clear Stop key Reference p 56 Ch...

Page 64: ...isplay B Press the Check Destination key C If you specified more than one destination display them one by one using U or T D Press the OK key when confirmation is complete The display returns to that of step A Note If you specified a group using the Quick Dial keys the group icon ap pearstotherightofthedestinationnamebypressingthe CheckDestination key When you specify a destination using the numbe...

Page 65: ...tions dialed using the external telephone Destinations dialed by Redial regarded as already stored in memory Second and later destinations broadcasted to Destinations specified in the LAN Fax Driver on the computer To redial a fax number do not dial any numbers before you press the Pause Redial key If you press the Pause Redial key after entering numbers using the number keys a pause is entered in...

Page 66: ...func tion Select this function before pressing Manual When you press Program you can register a selected recipient in the des tination list For the maximum number of redials the machine can store see Maximum Values Reference p 61 Programming Destinations from Redial Screen p 176 Maximum Values ...

Page 67: ...ions and folder destinations using Address Book Management in Administrator Tools in the System Settings menu A Press the User Tools Counter key B Select System Settings using U or T and then press the OK key C Select Administrator Tools using U or T and then press the OK key D Select Address Book Management using U or T and then press the OK key ASO032S ...

Page 68: ...ring and Configuring the Printer Network Guide or for information about the Address Book see the relevant Help Reference System Settings General Settings Guide Registering Addresses and Users for Facsimile Scanner Functions Gen eral Settings Guide Monitoring and Configuring the Printer Network Guide Programming Destinations from Check Destination Screen This section explains how to register a dire...

Page 69: ...estination to the Address Book using the Redial screen If Program appears on the screen it is possible to register a destination dis played on the Redial screen to the Address Book A On the Redial screen select the destination you want to register to the Ad dress Book B Press Program For details about registering destinations see Registering Addresses and Users for Facsimile Scanner Functions Gene...

Page 70: ...istered in advance For details about registering LDAP servers see Sys tem Settings General Settings Guide Note The search returns destinations whose first characters match the entered characters A warning message appears if the search returns more than the maximum number of destinations you can search for at a time Press Exit and change the destination name to view fewer destinations Reference p 1...

Page 71: ... in Administrator Tools in the System Settings menu the display for selecting either Search Address Book or Search LDAP does not appear A Press to switch the destination to fax number e mail address or IP Fax destination B Press the Search Destination key C Select Search Address Book using U or T and then press the OK key D Select Search by Name using U or T and then press the OK key ASO033S ...

Page 72: ...ed the results appear G Select a destination using U or T and then press V to specify it put a tick against it Multiple destinations can be selected Press W to deselect a destination H Press the OK key Note If no destination matches the specified text the Specified destination is not programmed message appears Press Exit to return to the dis play of step D You cannot specify destinations twice If ...

Page 73: ...nistrator Tools in the System Settings menu the display for selecting either Search Address Book or Search LDAP does not appear A Press to switch the destination to fax number e mail address or IP Fax destination B Press the Search Destination key C Select Search Address Book using U or T and then press the OK key D Select Display List using U or T and then press the OK key Destinations appear in ...

Page 74: ...xit to return to the standby screen Press Add Dest to specify other destinations Search by Registration Number Follow these steps to search for a destination by specifying a registration number stored in the destination list Important If LDAP Search is set to Off in Administrator Tools in the System Settings menu the display for selecting either Search Address Book or Search LDAP does not appear A...

Page 75: ...Stop key and then enter the registration number again When the search is finished the results appear F Press V to select a destination and press the OK key To deselect a destination before pressing the OK key press W Note If no destination matches the specified text the Specified destination is not programmed message appears Press Exit to return to the dis play of step D You cannot specify destina...

Page 76: ...y for selecting either Search Address Book or Search LDAP does not appear A Press to switch the destination to fax number B Press the Search Destination key C Select Search Address Book using U or T and then press the OK key D Select Search Fax Destination using U or T and then press the OK key If Search Fax Destination does not appear press the Escape key to return to step A and then switch the d...

Page 77: ...ar G Select a destination using U or T and then press V to specify it put a tick against it Multiple destinations can be selected Press W to deselect a destination H Press the OK key Note If no destination matches the specified text the Specified destination is not programmed message appears Press Exit to return to the dis play of step D You cannot specify destinations twice If you try the This de...

Page 78: ...y for selecting either Search Address Book or Search LDAP does not appear A Press to switch the destination to e mail address B Press the Search Destination key C Select Search Address Book using U or T and then press the OK key D Select Search by E mail Address using U or T and then press the OK key If Search by E mail Address does not appear press the Escape key to return to step A and then swit...

Page 79: ...he results appear G Select a destination using U or T and then press V to specify it put a tick against it Multiple destinations can be selected Press W to deselect a destination H Press the OK key Note If no destination matches the specified text the Specified destination is not programmed message appears Press Exit to return to the dis play of step D You cannot specify destinations twice If you ...

Page 80: ...y for selecting either Search Address Book or Search LDAP does not appear A Press to switch the destination to IP Fax destination B Press the Search Destination key C Select Search Address Book using U or T and then press the OK key D Select Search Fax Destination using U or T and then press the OK key If Search Fax Destination does not appear press the Escape key to return to step A and then swit...

Page 81: ...When the search is finished the results appear H Select a destination using U or T and then press V to specify it put a tick against it Multiple destinations can be selected Press W to deselect a destination I Press the OK key Note If no destination matches the specified text the Specified destination is not programmed message appears Press Exit to return to the dis play of step D You cannot speci...

Page 82: ...earch is set to Off under Administra tor Tools in the System Settings menu A Press the Search Destination key B Select Search LDAP using U or T and then press the OK key C Select Select Server using U or T and then press the OK key D If more than one server is programmed select the server you want to search using U or T and then press the OK key The screen returns to that of step C ASO033S ...

Page 83: ...using the scroll keys and then press the OK key The meanings of the search criteria are as follows Include Search for strings that include the specified character Example When searching for ABC enter A B or C Exclude Search for strings that do not include the specified character Example When searching for ABC enter D First Word Search for strings that start with the specified character Example Whe...

Page 84: ...The address retrieved by the search depends on the searching method supported by the LDAP server Howev er the address programmed first is normally retrieved You can add one additional search condition for LDAP servers by specify ing the Search Options under Prog Chnge Del LDAP Server under Sys tem Settings For details about setting Search Options see System Settings General Settings Guide The stri...

Page 85: ... from the internal speaker If you want to cancel this operation press the On Hook Dial key again C Dial To specify a destination using a Quick Dial key see Using the Quick Dial Keys The machine immediately dials the destination If you make a mistake press the On Hook Dial or Clear Modes key and then try again D When the line is connected and you hear a high pitched tone press the Start key The tra...

Page 86: ...ou have the optional handset or an external telephone on the fax ma chine you can speak with the other party when you hear a voice If you hear a voice before pressing the Start key pick up the optional handset or the handset of the external telephone and tell the receiver you want to send a fax document ask them to switch to facsimile mode For details about On Hook Release Time see Fax Features Ge...

Page 87: ...l Keys The machine immediately dials the destination If you make a mistake replace the handset and then try again from step B D When the line is connected and you hear a high pitched tone press the Start key to send your fax document If you hear a voice tell the receiver that you want to send them a fax docu ment ask them to switch to facsimile mode The transmission starts E Replace the handset If...

Page 88: ...in the Fax Features menu Even if the machine is set up not to print this report it is still printed if an orig inal could not be stored You can select whether to include part of the original image on the report with the User Parameters switch 04 bit 7 in the Fax Features menu You can select whether to display a destination with the User Parameters switch 04 bit 4 in the Fax Features menu You can s...

Page 89: ...d Use this procedure to cancel a transmission before pressing the Start key A Press the Clear Modes key Note When originals are placed into the ARDF you can cancel transmission simply by removing them While the Original Is Being Scanned Use this procedure to cancel a transmission after pressing the Start key A Press the Clear Stop key The machine stops scanning Note Scanning may be completed while...

Page 90: ...ancel stopping transmission press No The standby display appears Note If you cancel a document while it is being sent the transmission is halted as soon as you finish the cancellation procedure However some pages of the document may already have been sent and received at the other end If the transmission finishes while you are carrying out this procedure it will not be canceled If multiple destina...

Page 91: ...he files stored in memory and then delete it You can cancel transmission of a file while the file is being sent stored in mem ory or fails to transmit All the scanned data is deleted from memory Important This function is unavailable with Immediate Transmission A Press the Job Information key B Select Stop Communication using U or T and then press the OK key C Select the file you want to cancel us...

Page 92: ...ve already been sent and is received at the other end If the transmission finishes while you are carrying out this procedure transmission cannot be canceled If multiple destinations were specified only the number of the destina tions that have not received the document you sent is shown If multiple destinations were specified only one destination number appears ...

Page 93: ...re lost If documents are lost for this reason a Power Fail ure Report is automatically printed when the operation switch is turned on Use this report to identify lost documents For details see Troubleshooting When Using the Facsimile Function Troubleshooting This function is unavailable with Immediate Transmission If you specify Im mediate Transmission for this function the Dest and functions that...

Page 94: ... make a mistake press the Clear Stop key before pressing the OK key and then try again To cancel Send Later press the Escape key The display returns to that of step C F Press the Escape key The standby display appears To check the settings press TX Mode G Specify a destination and then press the Start key Note You can specify a time within 24 hours of the current time If the current time shown is ...

Page 95: ...ed In the destination list register senders specify their e mail addresses and register as Sender Only or Dest Sender in advance using Address Book Management in System Settings If user authentication is set the user logged in is set as sender The transmis sion result is sent to the logged in user s e mail address A Place the original and then select the scan settings you require B Press TX Mode C...

Page 96: ...nsmission results by e mail using Internet Fax select E mail using U or T and then press the OK key If the sender s e mail address is registered you can specify whether or not to send the transmission result by e mail to the sender If you enable this func tion the transmission result is sent to the registered mail address The display returns to that of step C H Press the Escape key The standby dis...

Page 97: ...nder Settings User Function keys allow you to omit steps B and C You can use Communication Result Report etc to check usage status by specified users If user authentication is set you can check usage by logged in users If User Code is set to sender you can count the number of uses by each user To cancel the Sender Settings cancel the transmission See Canceling a Transmission Reference p 81 Canceli...

Page 98: ...ABX system you are using you might have to enter a PIN Code every time you want to send a fax If you want to use PIN Code Transmission ask the PABX administrator the PABX you are connected to supports the PIN Code function and if it does con tact your service representative for information about setting up Important Program the PIN Code TX function to a User Function key beforehand This function i...

Page 99: ...e Start key Note For the maximum number of digits you can use in a PIN Code see Max imum Values You can enter numbers p q and pauses PIN Codes are not printed in lists and reports You can set the machine so that a PIN Code must be entered after the fax number before you can send a fax For details contact your service repre sentative Reference p 176 Maximum Values Fax Features General Settings Guid...

Page 100: ... want to send Important To use Internet Fax functions the optional printer scanner unit must be installed A Place the original and then select the scan settings you require B Press TX Mode C Select E mail Options using U or T and then press the OK key D Select Attach Subject using U or T and then press the OK key E Enter the subject line and then press the OK key Depending on the type of character...

Page 101: ... you send e mail without setting a subject a subject is automatically in serted For details about how the subject is automatically inserted see E mail Subject and Received Images You cannot send a subject only as e mail without an original For the maximum number of characters for an e mail subject see Maxi mum Values Reference p 31 E mail Subject p 87 Sender Settings p 116 Received Images p 176 Ma...

Page 102: ... verify the transmission was received Important The Reception Notice feature is only available if the receiver supports MDN Message Disposition Notification A Place the original and then select the scan settings you require B Press TX Mode C Select E mail Options using U or T and then press the OK key D Select Return Receipt using U or T and then press the OK key E Select On or Off using U or T an...

Page 103: ...sult column will be overwritten each time a new notice message is received However if you receive a reception notice message indicating an error Error appears in the Result column and will not be overwritten even if you subsequently receive a reception notice message as OK following the error message Reception notice results are only shown in the Journal The Result column in all other files lists ...

Page 104: ...ed on the header of every page you send Required in the USA A Place the original and then select the scan settings you require B Press TX Mode C Select Print Fax Header using U or T and then press the OK key D Select On using U or T and then press the OK key The screen returns to that of step C E Press the Escape key The standby screen returns To check the settings press TX Mode F Specify a destin...

Page 105: ...switch 18 bit 3 2 1 0 in the Fax Features menu You can program one of the User Function keys with operations for this function Using the User Function key allows you to omit steps B through E In the USA law requires that your fax number be included in the Fax Header Register the fax number and switch on Fax Header Print with User Parameters switch 18 bit 1 in the Fax Features menu See Fax Features...

Page 106: ...d The receiver s name is printed as follows Receiver s name printed at the top of the page and preceded by To Set this function as follows Set Label Insertion to On when programming fax destinations Select Programmed Name for Label Insertion when sending fax documents A Place the original and then select the scan settings you require B Press TX Mode C Select Label Insertion using U or T and then p...

Page 107: ...Label Insertion 99 2 F Specify a destination and then press the Start key Note Programmed Name is selected by default ...

Page 108: ...ve the Transfer Station function This function helps you save costs when you send the same document to more than one place in a distant area and saves time since many documents can be sent in a single operation Important Documents can be sent to facsimiles that have the Personal Box function A SUB Code cannot be used with Internet Fax To use this function set SUB Code TX to On Program this functio...

Page 109: ... E Press the Escape key The standby screen returns F Enter the fax number of a destination or an IP Fax destination G Press the User Function key F1 to F3 programmed with SUB SEP Code H Enter a SUB Code and then press the OK key If you make a mistake press the Clear Stop key before pressing the OK key and then try again ASO029S ...

Page 110: ...u can store SUB Codes as well as names and fax numbers in the destina tion list The SUB Code is printed on lists and reports Reference p 176 Maximum Values Fax Features General Settings Guide Registering Addresses and Users for Facsimile Scanner Functions Gen eral Settings Guide Setting a Password There are times when you may want to use an SID Sender ID when sending confidential faxes with the SU...

Page 111: ... or receive documents from multiple destinations Important Documents can be received from facsimiles that have Information Boxes and the polling transmission function A SEP Code cannot be used with Internet Fax To use this function set SEP Code RX to On Program this function to one of the User Function keys in advance A Press TX Mode B Select SEP Code RX using U or T and then press the OK key C Se...

Page 112: ...K key The standby screen returns I Press the Start key Note Make sure the number of digits in the SEP Code matches the specification of the machine from which you are receiving For the maximum number of digits for the SEP Code of this machine see Maximum Values You can enter numbers p q and spaces YoucanstoreSEPCodesaswellasnames andfaxnumbersinthedestinationlist The SEP Code is printed on lists a...

Page 113: ...ce p 176 Maximum Values Registering Addresses and Users for Facsimile Scanner Functions Gener al Settings Guide SEP Code RX Reserve Report This report is printed after SEP Code Reception is set up You can use this report to check the reservations for SEP Code Reception Note You can turn this function on or off with the User Parameters switch 03 bit 3 in the Fax Features menu You can have a destina...

Page 114: ...r off with the User Parameters switch 03 bit 4 in the Fax Features menu To view the report without text disruption select a font of even character width in your e mail application s settings You can display a destination with the User Parameters switch 04 bit 4 in the Fax Features menu You can display a sender name with the User Parameters switch 04 bit 5 in the Fax Features menu Reference p 140 J...

Page 115: ...ss TX Mode C Select 2 Sided TX using U or T and then press the OK key D Select the transmission mode using U or T and then press the OK key Select 2 Sided from 1st Page to send a two sided original from the first page Select 1 Sided for 1st Page if you want to send a cover letter as the first page E Select the position of the placed document using U or T and then press the OK key To cancel Two Sid...

Page 116: ...e sheets at the other end The orientation of alternate sheets may be reversed at the other end If you want to print the original with the same orientation at the other end specify the original position and page opening orientation This function is only available with Memory Transmission You can program one of the User Function keys with operations for this function Using the User Function keys all...

Page 117: ...ontents of the received documents with the senders Themachinemay notbeabletoreceivefaxdocumentswhenfreememoryspace islow If free memory reaches 0 during Immediate Reception any further recep tion becomes impossible and the current communication is terminated Note If the Substitute Reception is used a fax document is not printed it is stored in memory This machine supports Standard and Detail resol...

Page 118: ...Failure Re port is automatically printed when the operation switch is turned on Use this report to identify lost documents See Troubleshooting When Using the Fac simile Function Troubleshooting The machine may not be able to receive fax documents when free memory space is low If free memory reaches 0 during Memory Reception any further reception becomes impossible and the current communication is ...

Page 119: ... when fax documents have been received using Substitute Reception Important Reception may not take place if there is not enough free memory If free memory reaches 0 during Substitute Reception any further reception becomes impossible and the current communication is terminated Note The Receive File indicator may light even when receiving documents using Immediate Reception Reference Fax Features G...

Page 120: ...ax Number the machine may fail to receive an important fax document It is recommended that you ask important senders to program an Own Name or Own Fax Number in advance Free The machine switches to Substitute Reception regardless of whether or not the sender has programmed their Own Name or Own Fax Number Disable The machine does not receive any documents Reference Fax Features General Settings Gu...

Page 121: ...party send a fax document the machine changes to receive the fax document automatically You can connect a telephone answering machine with Auto Switch Set a smaller number of rings for the telephone answering machine than for the fax machine This function will not work with certain answering machines Reference Fax Features General Settings Guide Manual Reception When a telephone call comes in the ...

Page 122: ...ception When a telephone call comes in the machine automatically receives it as a fax document Use this setting on a dedicated fax line Switching the Reception Mode You can switch reception modes using Reception Settings in the Fax Features menu If you program a User Function key with Switch Reception Mode you can switch the reception mode quickly A Press the Switch RX Mode key B Select the recept...

Page 123: ...ndows Server 2003 reception is not possible Note When Reception Protocol is set to POP3 or IMAP4 you can set the machine to retain incoming e mail or delete it from the server in System Settings With User Parameters switch 21 bit 1 in the Fax Features menu you can have the machine send the return receipt in response to the reception notice request attached to the sent e mail Reference System Setti...

Page 124: ...Job Information key and then select Manual E mail Reception to receive e mail Reference Fax Features General Settings Guide Received Images Here is an example of an Internet Fax document sent from this machine and re ceived on a computer using the Outlook Express e mail application The received image varies according to the e mail application Important WhenInternetFaxe mailissenttocomputer thefoll...

Page 125: ... at the time of transmission If no subject is specified one is automati cally assigned in the format shown in 1 above 7 The message is inserted in all e mail xxxx is the machine name 8 Attachment File Any document included by the sender is displayed as an attached document Note The display format of the sender name differs according to that of the Stamp Sender Name setting and other functions The ...

Page 126: ... Fax functions the optional printer scanner unit must be installed Forwarding Received Documents This machine can forward received documents to other destinations pro grammed in this machine Important To use this function specify the Forwarding destination in advance For warding can be set under Administrator Tools in Fax Features ALT004S ...

Page 127: ... Parameters switch 11 bit 6 in the Fax Features menu You can set whether or not the Folder Transfer Result Report is transmitted to the specified e mail address if folders are programmed as the forwarding destinations to which documents are sent from all senders or Special Senders For details see Fax Features General Settings Guide For the maximum number of destinations you can program in a group ...

Page 128: ...e SMTP server attempts to route received documents to this machine while the machine is transmitting e mail the machine will respond to the SMTP server with a busy signal Then the SMTP server usually tries re sending the documents until the set timeout Reference p 115 Auto E mail Reception System Settings General Settings Guide Routing e mail received via SMTP E mail received via SMTP can be route...

Page 129: ...tinations programmed in the destination list If an e mail transfer request is received when the SMTP RX File Delivery is Off in the Fax Features menu this machine responds with an error message to the SMTP server You can make settings that limit transfer to specified originators Using this function you can also send documents from your e mail applica tion to e mail addresses and G3 fax machines de...

Page 130: ...ain power switch is on Important Reception is not possible if both the operation switch and main power switch are turned off Note You can set whether documents are printed as soon as they are received Im mediate Reception with the User Parameters switch 14 bit 0 in the Fax Fea tures menu You can also have fax documents received by Memory Reception Substitute Reception printed after the machine is ...

Page 131: ...f the beep or turn it off completely set the volume to the minimum level using Adjust Sound Volume in the Fax Features menu Reference Troubleshooting When Using the Facsimile Function Troubleshooting Checkered Mark When this function is turned on a Checkered Mark is printed on the first page of fax documents to help you separate them Note You can turn this function on or off using Checkered Mark i...

Page 132: ...act center of the edge Reference Fax Features General Settings Guide Reception Time You can have the date time and file number printed at the bottom of the docu ment when it is received Note You can turn this function on or off using Print Reception Time in the Fax Fea tures menu When a received document is split and printed on two or more sheets the re ception time is printed on the last sheet Th...

Page 133: ...ervice representative can customize this function with the following settings Reduction Print split mark Overprinting Overprinting length Guideline for split You can adjust the overprinting and reduction lengths within the following ranges Overprinting length 4 mm 0 16 10 mm 0 39 15 mm 0 59 Guideline for split 5 155 mm 5 mm steps 0 2 6 1 0 2 steps TSI Print Transmitting Subscriber Identification P...

Page 134: ...he paper size used to print a received document may be different from the size of the sent original Reference p 125 Page Separation and Length Reduction Setting priority trays With the same size of paper loaded into multiple trays you can make the ma chine use one tray for one function and another tray for another function For example you may load white A4 paper into tray 1 to use when making cop ...

Page 135: ... the display prompting you to load paper of the re quired size When you have loaded new paper press Exit to print the document Note After pressing Exit procedure varies depending on machine status when the message occurred If any received documents or reports were being printed automatically the printer automatically continues printing from where it left off If any documents or reports were being ...

Page 136: ...Reception 128 3 ...

Page 137: ...emory and what their file numbers are Knowing the file number can be useful for example when erasing files A Press the Job Information key B Select Print TX Standby File List using U or T and then press the OK key To cancel printing before pressing the Start key press the Escape key The standby display appears C Press the Start key To cancel printing after pressing the Start key press the Clear St...

Page 138: ...scape key The standby display appears Note The contents of a file stored in memory can also be printed You can set whether or not to display a sender name with the User Param eters switch 04 bit 5 in the Fax Features menu Reference Fax Features General Settings Guide ...

Page 139: ...r T and then press the OK key C Select the file you want to print using U or T To cancel printing press the Escape key The display returns to that of step B D Press Print To cancel printing after pressing Print press the Clear Stop key The display returns to that of step B The display returns to that of step B after printing a TX Standby File Repeat from step B if you want to print another file E ...

Page 140: ...Changing Confirming Communication Information 132 4 Note You can also print files that have not been successfully transmitted ...

Page 141: ...ob Information key B Select TX File Status using U or T and then press the OK key C Check the transmission results using U or T When a fax is sent the Own Fax Number or Own Name information of the receiver appears When an Internet Fax is sent the e mail address you entered or the name programmed in the machine s destination list appears For a transmission from a computer LAN Fax is shown D Press t...

Page 142: ... If a document cannot be sent a Communication Failure Report is automati cally printed Or you can use the Communication Result Report to check each transmission result regardless of status This report is printed each time a Memory Transmission is completed if turned on with User Parameters switch 03 bit 0 in the Fax Features menu You can also print the report by programming the Print TX Status Rep...

Page 143: ...re sent to senders e mail addresses that have been registered Se lect the sender from the Internet Fax destinations in the destination list If you send fax documents from a computer use LAN Fax Driver to specify whether or not the LAN Fax Result Report is sent to the computer Reference p 87 Sender Settings p 137 Immediate TX Result Report Immediate Transmission Registering Addresses and Users for ...

Page 144: ...display a sender name with the User Parame ters switch 04 bit 5 in the Fax Features menu You can select whether to include part of the original image on the report with the User Parameters switch 04 bit 7 in the Fax Features menu To view the report without text disruption select a font of even character width in your e mail application s settings You can set whether or not to display a destination...

Page 145: ...cessfully transmitted the Error Report is printed instead Note You can switch this report on or off in the User Parameters switch 03 bit 5 in the Fax Features menu To view the report without text disruption select a font of even character width in your e mail application s settings You can set whether or not to display a destination with the User Parameters switch 04 bit 4 in the Fax Features menu...

Page 146: ...ith Memory Trans mission You can select whether to include part of the original image on the report with the User Parameters switch 04 bit 7 in the Fax Features menu You can set whether or not to display a destination with the User Parameters switch 04 bit 4 in the Fax Features menu You can set whether or not to display a sender name with the User Parame ters switch 04 bit 5 in the Fax Features me...

Page 147: ...to display the reception result A Press the Job Information key B Select RX File Status using U or T and then press the OK key C Check the reception results using U or T When a fax or IP Fax is received the sender s fax number or Fax Header in formation appears When an Internet Fax is received the sender s e mail ad dress appears D Press the Escape key twice The standby display appears ASO036S ...

Page 148: ... Image Monitor s Help If a document is received while you are using this function the result will not appear To view the latest result exit RX File Status and then try again You can program one of the User Function keys with operations for this function Using the key allows you to omit steps A and B Reference p 176 Maximum Values Fax Features General Settings Guide Confirming by Report Print a rep...

Page 149: ...rinting the Journal D Press the Escape key The standby display appears Note You can set whether the Journal is automatically printed after every 50 com munications in User Parameters switch 03 bit 7 in the Fax Features menu Depending on security settings the Journal is not automatically printed You can set whether or not to display a sender name with the User Param eters switch 04 bit 5 in the Fax...

Page 150: ...ws the sender name programmed for printing 3 Date Shows the transmission or reception date 4 Time Shows the transmission or reception start time 5 Other end For fax destinations Shows the name for display pro grammed by the other end Shows the programmed fax number if the name for display was not pro grammed If neither name nor fax number was programmed by the other end an en tered fax number or a...

Page 151: ...d by Q whereas A appears with reception notice e mail For IP Fax transmissions and receptions After T for outgoing faxes or R for incoming faxes and the com munication mode appear in alphabet ical letters or symbols For forwarding to the folder destinations After and T for outgoing faxes or e mail the communication mode ap pears in alphabetical letters or symbols 7 Communication time Shows time ta...

Page 152: ...Note If the administrator s address is wrong you may not be able to acquire the Journal If the Journal fails to be transmitted in e mail format the Journal is printed out The name of an attached CSV file is JOURNALnyear month date hours minutes For example the file name transmitted in 14 40 on 20th December 2006 is JOURNAL200612201440 csv The subject of a Journal sent by e mail begins with Journal...

Page 153: ...Memory Lock the Receive File indicator blinks Before using this function the following preparations are required in the Fax Features menu Program your Memory Lock ID Set Memory Lock to On Important If the main power switch is turned off for about twelve hours all documents protected by Memory Lock are deleted When this happens the Power Fail ure Report is printed so you can confirm which documents...

Page 154: ...match the programmed Memory Lock ID message appears and then the display returns to the previous screen Retry after checking the Memory Lock ID E Press the Escape key The standby display appears Note Even when Memory Lock is available if free memory is insufficient recep tion is not possible You can also apply a Memory Lock to documents that come only from cer tain senders Documents received by SE...

Page 155: ...ss LAN or USB 2 0 To send a fax simply select Print from the Windows application then select LAN Fax as the printer and then specify a destination LAN Fax enables pa perless faxing from your computer to the other destinations In addition to sending faxes the LAN Fax Driver allows this machine to be used for printing out documents prepared on a computer for proof checking To use the LAN Fax Driver ...

Page 156: ...he same network environment as this machine Otherwise the Web browser may not open and an error may occur Before Use To use these features a LAN Fax Driver must be installed on your computer Use the LAN Fax Driver included on the printer CD ROM You must also make the required computer to fax network settings on the machine according to the type of connection Note When a personal computer and the m...

Page 157: ...The following folders are on the CD ROM LAN Fax Driver for Windows 98 Me DRIVERS LAN FAX WIN9X_ME LAN Fax Driver for Windows 2000 XP and Windows Server 2003 DRIVERS LAN FAX WIN2K_XP Operating environment Computer PC AT compatible Operating systems Microsoft Windows 98 Me Microsoft Windows 2000 XP Microsoft Windows Server 2003 Microsoft Windows NT 4 0 Display VGA 640 480 pixels or more Note Before ...

Page 158: ...rs depending on the system version of Windows 98 Me Windows 2000 XP Windows Server 2003 or Windows NT 4 0 Auto Run might not work automatically with certain OS settings If this is the case double click Setup exe located on the CD ROM root directory If you want to cancel Auto Run hold down the SHIFT key when your sys tem is Windows 2000 Windows XP or Windows Server 2003 hold down the left SHIFT key...

Page 159: ...ROM included with this machine into the CD ROM drive of your computer The installer launches automatically and the language selection window appears Depending on your operating system settings the installer may not launch automatically If it does not double click Setup exe in the CD ROM root di rectory to launch the installer C Select the interface language of the software and then click OK D Clic...

Page 160: ...inters and Faxes on the Start menu With Windows XP Home Edition select Control Panel on the Start menu Next select Printers and Other Hardware and then Printers and Faxes B Select to highlight LAN Fax M11 then click Properties on the File menu With Windows NT click Document Defaults on the File menu C WhenusingWindows98 Me clickthe Paper tabtosetthefollowingproperties Paper Size Orientation Tray R...

Page 161: ...ch the installed optional units click Load from Device E When the machine is connected locally to your computer select the check boxes for the installed optional units F Click Apply Option configuration settings are complete G Click OK Accessories tab The Accessories tab contains the following items besides option configura tion items Prohibit manual destination entry Check this option to inhibit ...

Page 162: ... Print B Select LAN Fax M11 in the Name list C Click OK The LAN Fax dialog box appears The setting method may differ depending on the application you are using In all cases select LAN Fax M11 for the printer D Specify the destination For details about specifying a destination see the LAN Fax Driver s Help When user authentication is used with this machine click User Settings E Specify necessary op...

Page 163: ...dress field on the Ad dress Book tab On the Specify Destination tab enter the registration number of the destination list in the Device Address box D Click Set as Destination The entered destination is added and appears in the List of Destination box If you add a destination by mistake click the wrong destination and then click Delete from List E To specify more destinations repeat steps C and D S...

Page 164: ... to search for You can then jump to the name you entered F To specify more destinations repeat steps B through E Note Destination list contents can be narrowed down by selecting the first letter of a contact name company name or group name in the Search dropdown menu Specifying a destination by directly entering a fax number Internet Fax destination or IP Fax destination A Click the Specify Destin...

Page 165: ...lick the wrong destination and then click Delete from List F To specify more destinations repeat steps B through E Note For the maximum number of digits for a destination see Maximum Values Reference p 42 Sending Over a Fax Line p 45 Sending by IP Fax p 48 Sending to an E mail Address p 176 Maximum Values Specifying Options You can specify the options in the following list For details about transm...

Page 166: ...ting Fax Cover Sheets To display preview Selecting the Preview check box allows you to check how the fax document will be output at the destination A Click Send Options The Send Options tab appears B Select the Preview check box C Click Print Send or Send Print The Preview window appears D Click Next or Previous to check the image To close the Preview window click Cancel Saving as files You can sa...

Page 167: ...Monitor you can check information about files sent using LAN Fax Driver For the maximum number of transmission results you can check see Maximum Values Also you can save the contents of the Journal in a personal computer as a CSV file using Load Fax Journal in SmartDeviceMonitor for Admin Note When data is transmitted from the LAN Fax Driver via the SmartDevice Monitor for Client port the Data tra...

Page 168: ... the machine s programmed address click the Device Address radio button and then enter the registration number of the destination list in the Device Address box The Device Address box is unavailable when Specify destinations is selected and you cannot enter anything in the text box D Click Send or Send Print Note You can confirm transmission results using the E mail TX Result function and the Comm...

Page 169: ...mission Fax Features General Settings Guide Printing and Saving You can print documents created using Windows applications Open the application document you want to print or create a new document and then perform the following procedure For details about printing the fax image see the LAN Fax Driver s Help A On the File menu click Print B Select LAN Fax M11 in the Name list and then click OK The L...

Page 170: ...ox appears If LAN Fax Driver has already started up click Edit Address Book B Click New Browse and then select the CSV file containing the address list to be edited C Enter the destination and name You can enter a contact name company name department name fax number e mail address and IP Fax address The name and destination Fax Number E mail address or IP Fax address cannot be omitted D Click Add ...

Page 171: ...k box Editing programmed destinations A On the Start menu point to Programs LAN Fax Utilities and then click Ad dress Book The Address Book dialog box appears If LAN Fax Driver has already started up click Edit Address Book B Click New Browse and then select the CSV file containing the address list to be edited C Select the destination you want to edit so it is highlighted in the list D Edit the d...

Page 172: ... after starting Address Book Using the Machine s Address Book Data in the Destination List of the LAN Fax You can save information about fax destinations registered to this machine in a personal computer as a CSV file using Address Management Tool in Smart DeviceMonitor for Admin Saved CSV files can be inserted into the destination table of the LAN Fax Driver by selecting New Browse in Address Boo...

Page 173: ...n Department name as destination information Contact name as destination information Company name as sender information Department name as sender information Contact name as sender information Telephone number as sender information Fax number as sender information Date Message A On the Start menu point to Programs LAN Fax Utilities and then click LAN Fax Cover Sheet Editor The LAN Fax Cover Sheet ...

Page 174: ...elect an other file If you want to change only destination information omit this step and proceed to step E E Select the type of information from To You can select Use Address Book To Whom It May Concern Edit Names or None Selecting Edit Names allows you to enter company department and contact names F To print the date select the With a Date check box G Enter the sender information You can enter c...

Page 175: ...ction explains typical operation error messages displayed on the comput er when using the LAN Fax Driver and solutions to those messages Message Causes and Solutions Cannot connect to the de vice Check the network connection Check that the power is turned on The number of entries in Destinations exceed the limits Up to 300 entries can be entered The number of destinations specified exceeds the max...

Page 176: ...l mode in the Address Book re turns a Reception Notice e mail the contents of the newly received e mail overwrite the existing information Reference p 32 T 37 Full Mode System Settings General Settings Guide Monitoring and Configuring the Printer Network Guide To Edit Machine Properties Already Programmed Follow these steps to use Web Image Monitor to edit information about the des tination machin...

Page 177: ... monitor after http in the address field The top screen is displayed C Click Login and then enter the Administrator s name and password D Click Address Book in the left pane The Address Book is displayed E Click Add User The Add User page appears F Enter the registration number name and e mail address then set the nec essary properties You can set the Internet Fax data format after entering the e ...

Page 178: ...Fax via Computer 170 5 ...

Page 179: ... Function keys F1 F2 and F3 You can register the following functions to User Function keys Print Journal TX File Status RX File Status 2 Sided TX option Print Fax Header Forwarding Switch Reception Mode Start Manual Reception Sender Settings E mail Options option Print TX Status Report Manual E mail Reception option Use SMTP Server option SUB SEP Code PIN Code TX pNot programmed Reference Fax Feat...

Page 180: ...172 6 Optional Equipment This section explains the functions of options Handset You can make or receive calls by installing the optional handset and dialing manually Reference p 77 On Hook Dial p 79 Manual Dial ...

Page 181: ...ing a laser Transmission speed G3 33 600 31 200 28 800 26 400 24 000 21 600 19 200 16 800 14 400 12 000 9 600 7 200 4 800 2 400bps auto shift down system Immediate Transmission approx 110 W Memory Transmission approx 85 W Memory Reception approx 85 W Reception approx 350 W Network LAN Local Area Network Ethernet 10base T 100base TX IEEE802 11b wireless LAN Scan line density 8 3 85 mm 200 100 dpi S...

Page 182: ...LAN Transmit function E mail Scan line density 200 100 dpi Standard character 200 200 dpi Detail char acter 200 400 dpi Fine character 1 Original size Scanning width A4 Communication Protocols Transmission SMTP TCP IP Reception POP3 SMTP IMAP4 TCP IP E mail format Single Multi part MIME Conversion Attached file forms TIFF F MH MR 1 MMR 1 compression Authentication method SMTP AUTH POP before SMTP ...

Page 183: ...cations for coding original size and resolution For de tails about the specifications available in full mode see Internet Fax Transmission and Reception in Specifications Reference p 173 Specifications Communication protocols Transmission SMTP Reception POP3 SMTP IMAP4 E mail format Format MIME Base64 Content Type Image tiff Multipart mixed text plain Image tiff attached file forms Data format Pro...

Page 184: ... file 300 Number of destinations you can specify for all files including files in memory 300 Number of destinations you can search for at a time 100 Number of redials the machine can store 10 Number of digits for a destination 128 Number of characters you can enter in the e mail subject line 128 Number of digits for a SEP SUB PWD SID Code 20 Number of digits in a PIN Code 20 Number of communicatio...

Page 185: ...rted 83 Canceling a transmission of an Internet Fax 81 Canceling a transmission while the original is being scanned 81 Canceling a transmission while the original is being transmitted 82 Caution 4 Center Mark 9 124 Check Destination key 56 Checkered Mark 9 123 Checking files stored in memory 129 Checking the reception result 139 Checking the result of the communication 136 Checking the result of t...

Page 186: ...vailable for e mail reception 31 Functions not available for e mail transmission 31 Functions not available for IP Fax transmission 27 G G3 Analog Line 9 Gatekeeper VoIP gatekeeper 26 Gateway Settings 9 Gateway VoIP gateway 26 General Settings Adjust 9 H H 323 26 H 323 Settings 9 Handset 79 113 172 How to Read This Manual 5 I If memory runs out while storing an original 21 If there is no paper of ...

Page 187: ...ew 158 Print 131 Print completion beep 123 Print Fax Header 96 158 Printing a file from memory 131 Printing a file received with Memory Lock 145 Printing a list of files in memory 129 Printing and saving 161 Printing the Journal 141 Print Journal 9 141 Print Memory Lock File 145 Print Reception Time 9 Print TX Standby File 131 Print TX Standby File List 9 129 Program 56 57 60 61 Program Fax Inform...

Page 188: ...Report 105 SEP Code RX Result Report 106 Setting LAN Fax Driver properties 152 Setting print properties 152 Setting priority trays 126 Set User Function Key 9 SID Code 102 Simultaneous Broadcast 20 SIP 26 SIP server 26 SIP Settings 9 SMTP reception using Internet Fax 119 SMTP RX File Delivery 9 Specifications 173 Specifying a destination 42 Specifying a destination by directly entering 156 Specify...

Page 189: ...dentification 125 Two Sided Transmission 107 TX File Status 133 TX Mode 85 92 94 96 98 100 103 TX Standby File List 129 Types of reception 109 U User Function keys 171 User Tools Counter key 9 59 Using the machine s Address Book data in the destination list of the LAN Fax 164 Using the Quick Dial keys 53 Using the software 148 ...

Page 190: ...182 EN USA B284 7623 ...

Page 191: ...l rights to those marks The proper names of the Windows operating systems are as follows The product name of Windows 95 is Microsoft Windows 95 The product name of Windows 98 is Microsoft Windows 98 The product name of Windows Me is Microsoft Windows Millennium Edition Windows Me The product names of Windows 2000 are as follows Microsoft Windows 2000 Advanced Server Microsoft Windows 2000 Server M...

Page 192: ...Operating Instructions Facsimile Reference EN USA B284 7623 ...

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