Panasonic WORKiO DP-8020P Operating Instructions Manual Download Page 138 | Manualshive

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138

Setting Your Machine

User Parameters

General Description

Your machine has several basic settings (User Parameters) to help you keep records of the documents you send or
receive. For example, the built-in clock keeps the current date and time, your LOGO and ID Number help to identify
you when you send or receive documents.
These parameters can be programmed via your PC by using the Configuration Editor included with the Panasonic
Document Management System software CD-ROM (included with the machine).
Follow the Operating Instructions included with the Panasonic Document Management System application.

Setting the User Parameters

2

1

3

CHARACTER ID

HEAD OFFICE

CHARACTER ID

LOGO

PANASONIC

Enter your Character ID (max.
16 characters and digits).

Ex:

HEAD OFFICE

DATE & TIME

01-01-2006 12:00

Enter the new Date and Time.

Ex:

04 06 2004 1500

7

8

6

If set on other
function mode.

or

(Option)

NOTE

1. The special characters of Å, Ä, Ö, Ü, Æ, È and É cannot be used for Character ID.
2. If you make a mistake, use

or

to move the cursor beyond of the incorrect number,

press

CLEAR

then re-enter the new number.

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Summary of Contents for WORKiO DP-8020P

Page 1: ...anced Internet Fax Features Appendix DP 8020P 8020E Operating Instructions Model No English Before operating this equipment please carefully read this manual and keep this documentation in a safe place for future reference Illustration shows optional accessories that may not be installed on your machine For Facsimile and Internet Fax Email Functions Digital Imaging Systems ...

Page 2: ... intervention For example How to send receive a Fax Email or when a trouble message appears etc Copy Network Scan Use the information provided on the enclosed CD whenever a Copy Network Scan function requires intervention For example How to make copies add paper replace the toner bottle etc Print Other Advanced Functions Use the information provided on the enclosed CD for an explanation of how to ...

Page 3: ...ee pages 114 135 Setting Adjusting or Customizing Your Machine Adjusting the Volume etc User Parameters One Touch Abbreviated Dialling Numbers Fax Parameters See pages 136 155 Printing Journals Fax Parameter Program and Phone Book One Touch ABBR List See pages 156 165 Troubleshooting Information Codes etc See pages 166 177 Specifications Glossary Index etc See pages 178 191 Getting To Know Your Ma...

Page 4: ...endix Specifications Glossary Index etc Place original s on the ADF i ADF Place original on the Platen Sheet Press any Hard Key on the Control Panel Press Hard Key Input numbers Telephone Number Email Address etc Input text with a Keyboard Option Go to next step Go to next step below Ensure that the indicator lamp of the FAX EMAIL button is ON If not press the FAX EMAIL mode button To change the i...

Page 5: ...tion Priority Transmission Reservation 24 Q On Hook Dialling 26 Q Off Hook Dialling Voice Mode Transmission 26 Q To Stop the Transmission 26 Q To Cancel the Direct Transmission Reservation 26 Q Job Build 28 Receiving Documents 30 Q Automatic Reception 30 Q Manual Reception 30 Q Print Reduction Setting 30 Q Substitute Memory Reception 30 Q Duplex 2 Sided Receiving DP 8020E Only 31 Timer Controlled ...

Page 6: ...not Make a Phone Call via LAN 54 Q Dual Port Communication 54 Q Transmission Resolution 54 Q Internet Mail Reception 55 Q Sending a Document to a PC via LAN 55 Q Internet Relayed Transmission 55 Setting the Internet Parameters 56 Q Basic Parameters 56 Sending Documents 58 Q Manual Email Addressing 58 Q One Touch Abbreviated and Search Email Addressing 60 Q Entering the Email Header 62 Q A3 Ledger ...

Page 7: ...ing RCV To Memory Password 92 Q Setting the RCV To Memory 92 Q Printing Documents 92 PIN Code Access 94 Q Selecting the Access Method Prefix or Suffix 94 Q Dialling with a PIN Code 94 Selective Reception 96 Q General Description 96 Q Setting the Selective Reception 96 Department Code 98 Q General Description 98 Q Setting the Department Code 98 Q Changing or Erasing the Department Code 100 Q Sendin...

Page 8: ...ding via an Internet Relay 130 Q Sending Document s from a PC to a G3 Fax Machine 132 Q Printouts and Reports 134 Adjusting the Volume and Dialling Method Tone or Pulse 136 Q Setting the Dialling Method Tone or Pulse 136 Q Setting the Monitor Volume 136 Q Setting the Ringer Volume 136 User Parameters 138 Q General Description 138 Q Setting the User Parameters 138 One Touch Option Abbreviated Diall...

Page 9: ...BBR Programming Errors 172 Q Error Messages Sent to the Sender 172 Q Internet Fax Return Receipt Error Messages 173 Verification Stamp and Flash Memory Card 174 Q Verification Stamp 174 Q Installing the Flash Memory Card 176 Specifications 178 Regulatory Information 180 Q For Germany Users 181 Q For New Zealand Users 181 Q IMPORTANT NOTICE 181 Glossary 182 ITU T Image No 1 189 Index 190 Printing J...

Page 10: ...ailable when a Keyboard option is installed 4b 4a Manual Number Dialling Up to 50 Stations Directory Search Dialling see Note 3 When the Telephone Number s or Email Address es are registered in the One Touch Abbreviated Dialling or or 4c or Email Address or Telephone Number Change to Email Address or Telephone No input mode Enter the first letter s of the name you wish to search Ex SA Email Addres...

Page 11: ...ls A4 A4 R ORIGINAL SIZE key is used for Platen Glass If set on other function mode A4 A4 A5 A5 A5 A5 R A3 A3 B4 B4 11 Getting To Know Your Machine NOTE 1 If your machine sounds an alarm pi pi pi in Step 4 above this indicates that the Dialler is Full more than 50 full Email Addresses are entered or 50 transmission reservations including G3 communication have been already reserved 2 To utilize the...

Page 12: ...e size as the transmitted originals at the Receiving Station Fax Parameter No 78 Rotation XMT set to Invalid Sends with 70 Reduction Double Sided Transmission Scan This machine has duplex SCAN capabilities It is available when the i ADF DA AR202 option is installed Duplex Scan 2 Sided Original on the Basic Menu 2 Sided Original ON 1 SIDED COPY lights NOTE 1 To select the Comm Journal printout cond...

Page 13: ...p the transmission 5 13 Getting To Know Your Machine Valid Default Position Sends with Rotated Transmission NOTE 3 Rotation XMT requires the use of Memory Transmission 4 Verification Stamp is disabled during Duplex Scan Letter or A4 Original Receiving Station Letter or A4 paper ...

Page 14: ...ge 151 2 These functions are available when the optional Keyboard DA KB180 is installed Deferred Communication 1 Deferred XMT see page 32 2 Deferred Polling see page 32 3 Advanced Communication Advanced Communication 2 Confidential Communication see page 76 4 Sub Address XMT see page 84 5 LAN Relay XMT see Note 1 see page 130 Polling 1 Polling see page 38 2 Polled see page 36 Print Out 1 Journal P...

Page 15: ...me Logo Character ID ID Number Fax Telephone Number Time Zone Internet Parameters 2 One Touch see Note 2 Abbreviated Numbers see page 140 3 Program Keys see Note 2 see page 40 4 Fax Parameters see page 146 Select Mode see Note 3 1 Communication Journal OFF ON INC see page 158 2 Delivery Notice OFF ON see pages 52 152 3 Cover Sheet OFF ON see page 86 4 Password XMT OFF ON see Note 4 see pages 88 90...

Page 16: ... jack Ethernet LAN Cable 10Base T 100Base TX Not included Telephone Jack ACTIVITY Lamp Blinks when there is data traffic on the LAN Power Switch After connecting all cables and Power Cord turn the Power Switch on the Right Side of the machine to the ON position Telephone Line Jack Plug one end of the telephone line cable into the telephone jack supplied by the telephone company and the other end i...

Page 17: ...CTIONS When using your telephone equipment basic safety precautions should always be followed to reduce the risk of fire electric shock and injury to persons including the following DO NOT USE THIS PRODUCT NEAR WATER FOR EXAMPLE NEAR A BATH TUB WASH BOWL KITCHEN SINK OR LAUNDRY TUB IN A WET BASEMENT OR NEAR A SWIMMING POOL AVOID USING A TELEPHONE OTHER THAN A CORDLESS TYPE DURING AN ELECTRICAL STO...

Page 18: ...r while entering numbers and characters Search the Station Name for Directory Search Dialling Confirm the entered station for multi station communication Select functions Confirm the current communication modes e g Page Number ID Dialled Telephone Number or Email Address File Number when the unit is ON LINE 10 REDIAL PAUSE Key Used to enter a pause when recording or dialling a Telephone Number or ...

Page 19: ...uble occurs Lights Machine detected a trouble status No paper in the selected tray or toner has run out Machine detected trouble such as paper misfed or jammed Flashes Machine detected an alarm status No paper in the Tray Tray not selected Toner is getting low etc 23 PRINT DATA LED green Flashes When receiving printing data Lights While printing 24 Keyboard Option Used to input the Characters To s...

Page 20: ...d to enter characters and symbols The keypad assignment for the characters and symbols is shown below The key is also used to enter a period during Email or IP Address input Ex To enter Panasonic Character Keypad Key Strokes P 1 a 5 n 6 a 5 s 9 o 7 n 6 i 7 c 7 NOTE 1 When the Keyboard Option DA KB180 is installed the keypad reverts to Numerical entries only Ex LOGO Cursor LOGO Panasonic ...

Page 21: ... 6 key is used for both Characters Enter as follows 6 x 7 6 x 6 SET To delete a Character Symbol press CLEAR To enter a space press MONITOR Upper case character are used to enter Station Name etc Lower case character are used to enter E mail Addresses Character Table and Required Number of Key Strokes 1 2 3 4 5 6 7 8 9 10 11 12 13 14 Å å Ä ä Ö ö Ü ü È è É é Æ æ Ñ 1 1 A B C 2 a b c a b c 2 A B C D ...

Page 22: ...ly Store If you make a mistake press to erase the number then re enter the correct number CLEAR or Receive When the Telephone Number s or Email Address es are registered in the One Touch Abbreviated Dialling or ABBR No 3 digit Enter the first letter s of the name you wish to search Ex SA or or Option Option ENTER LETTER S SA 100 SALES 3 5551234 005 SALES 2 5551234 001 SALES 5551234 See page 10 NOT...

Page 23: ...no action is taken within 10 seconds the machine will start transmitting the stored documents If memory overflows while storing the 1st page use Direct Transmission An Information Code will be displayed if the transmission has failed or there was no answer at the receiving side after the last automatic redial The document stored for the transmission will be erased from the memory automatically and...

Page 24: ...te You cannot send document s to multiple stations A A Does not store original s in memory 5 MEMORY XMT ON 1 OFF 2 ON If you need to change the preset Memory position change the setting of Fax Parameter No 5 See page 148 or Receive Only 1 page can be sent from the Platen in this mode If set on other function mode Transmit NOTE 1 If you need a special access number to get an outside line dial it fi...

Page 25: ...e Touch is available when a Keyboard option is installed or When the Telephone Number s or Email Address es are registered in the One Touch Abbreviated Dialling or ABBR No 3 digit Enter the first letter s of the name you wish to search Ex SA or or Option Option 25 Facsimile Features NOTE 3 To stop the transmission see page 26 4 If you are using Pulse dialling and you wish to change to Tone diallin...

Page 26: ...Voice Mode Transmission Your machine requires an external telephone Select the original size when placing the document on the Platen or Only 1 page can be sent from the Platen in this mode If set on other function mode To Stop the Transmission 1 2 COMMUNICATION STOP 1 YES 2 NO To Cancel the Direct Transmission Reservation 1 2 DIRECT XMT RESERVED Station Name Make sure the document s are still on t...

Page 27: ...the file If Fax Parameter No 31 INC FILE SAVE is Valid See page 149 1 2 Print Communication Journal COMM JOURNAL Stop the transmission 4 3 After the transmission stops remove the document s from the ADF i ADF CANCEL XMT RESERVE 1 YES 2 NO 27 Facsimile Features NOTE 2 If you are using Pulse dialling and you wish to change to Tone dialling in the middle of dialling press TONE represented by a The di...

Page 28: ... one at a time Ex one 70 sheet job is split into 2 scan jobs 1 or 50 1 70 1 70 51 Documents 50 sheets 1st scan 1st and 2nd Scanning Data is combined into one job Documents Remaining 20 sheets 2nd scan 70 sheet is sent at one time Max 255 sheet NOTE 1 Quick Memory Transmission features are not available when using the Job Build 2 Job Build features are not available if the Duplex sending is selecte...

Page 29: ...cuments are scanned ANOTHER ORIGINAL will display select 2 NO to start sending After the 1st Scan you can place the remaining 20 documents on the ADF within 5 seconds to continue sending the machine will display ANOTHER ORIGINAL Place the remaining 20 documents on the ADF and select 1 YES If you place the documents within 5 seconds after the 1st Scan the next scan will start immediately without di...

Page 30: ...mory Reception If the recording paper runs out jams or if the toner runs out during reception the machine automatically starts receiving documents into its image data memory Stored documents are printed automatically after replenishing the recording paper toner or after clearing the paper jam See Notes 2 and 3 1 When the machine completes the memory reception and there is no recording paper or ton...

Page 31: ... steps a Set Fax Parameter No 24 PRINT REDUCTION to Fixed b Set Fax Parameter No 25 REDUCTION RATIO See page 149 Ex A4 to A4 96 A4 to Letter 90 Letter to Letter 96 Legal to Letter 75 Replenish the recording paper or toner The document s stored in memory are automatically printed 2 NOTE 2 If the memory overflows the machine will stop receiving and release the communication line The document s store...

Page 32: ...ore document s in memory 1 Calling at predetermined time 1 2 Transmit or Receive 1 3 If set on other function mode Deferred Polling A A 1 2 4 DEFERRED POLLING PASSWORD Enter a 4 digit polling Password then press SET Store document s in memory See page 36 1 Calling at predetermined time 1 2 Transmit Receive 1 3 If set on other function mode If you have set the polling password in Fax parameter No 0...

Page 33: ...mory 3 6 001 Station name 5551234 DEFERRED POLLING START TIME Enter the start time from the keypad then press Use a 4 digit 24 hour clock Ex and SET 2 3 3 0 SET 5 Dial by any combination of the following methods One Touch Option ABBR Dialling Manual Number Dialling Directory Search Dialling See page 22 Ex ABBR 0 0 1 or ENTER STATION S THEN PRESS START 4 33 Facsimile Features NOTE 2 If you enter a ...

Page 34: ...nt documents for the same destination s to be transmitted in a single phone call Real Time Batch Transmission to NY to LA to London to LA to London Transmit to NY Transmit to LA Transmit to LONDON Time NOTE 1 The machine cannot Batch to a file s that is are Waiting to Redial or is currently being sent but it will Batch to files that are pending to dial ...

Page 35: ...emory transmission this machine searches its memory for reserved files up to 5 files to transmit to the same destination automatically batching and transmitting them in a single phone call 35 Facsimile Features ...

Page 36: ...sword before storing the document into memory After being polled the documents stored in the memory will be erased automatically To retain the documents in memory so that they can be polled repeatedly change the Fax Parameter No 27 POLLED FILE SAVE to Valid 1 1 2 Store document s in memory or If set on other function mode NOTE 1 You can still send or receive documents even when the machine is set ...

Page 37: ...LLING 2 POLLED POLLED PASSWORD Enter a 4 digit polling Password Ex 4 3 2 1 6 37 Facsimile Features NOTE 5 If a Password is not set in the polled station you may poll the other station even though your machine has a Password ...

Page 38: ...2 Transmit For Deferred Polling see page 32 If set on other function mode Receive 1 3 or Poll Documents from Another Station NOTE 1 You can still send or receive documents even when the machine is set to be polled 2 Only 1 polled file can be stored in memory If you need to add document s into the same polled file see page 108 3 If you have set the polling Password in Fax Parameter No 26 the Passwo...

Page 39: ...SSWORD Enter a 4 digit polling Password Ex 4 3 2 1 6 POLLING PASSWORD 4321 7 001 Station name 5551234 39 Facsimile Features NOTE 4 If a Password is not set in the polled station you may poll the other station even though your machine has a Password ...

Page 40: ...olled a deferred transmission sequence or an additional One Touch key To set the Manual POP RCV see page 74 Setting for Group Dialling 1 2 The Program Keys are useful if you frequently need to send or poll the same group of stations 6 ENTER STATION S THEN PRESS START PROGRAM P1 NAME ENTER NAME Enter the Group Name up to 15 characters by using the Character keys then press Ex GROUP A SET 5 If set o...

Page 41: ...he procedures from Step 4 or return to standby mode by pressing STOP 8 41 Facsimile Features NOTE 2 The Group Dialling and Program Key cannot be changed or erased until the communication has finished To change or erase the settings cancel the communication first by using the Edit File Mode See page 106 3 To print a Program List see page 162 ...

Page 42: ...NAME Enter the Program Name up to 15 characters by using the Character keys then press Ex PROG A SET If set on other function mode NOTE 1 Press FAX EMAIL If set on other function mode FUNCTION 7 3 SET 4 to delete a Group Dialling or Program Dial 2 The Group Dialling and Program Key cannot be changed or erased until the communication has finished To change or erase the settings cancel the communica...

Page 43: ... Polling Communication see page 36 3 PROGRAM P PRESS PROGRAM KEY PROGRAM 1 5 ENTER NO OR 4 5 FUNCTION 1 3 ENTER NO OR You can now set other Program Keys by repeating the procedures from Step 4 or return to standby mode by pressing STOP Ex P1 M 43 Facsimile Features NOTE 3 To print a Program List see page 162 ...

Page 44: ... setting a program key on pages 40 to 45 Start time or station s for deferred transmission Station s for normal polling Start time or station s for deferred polling Station s for group dialling Telephone Number and station name for One Touch key NOTE 1 Press FAX EMAIL If set on other function mode FUNCTION 7 3 SET 4 to delete a Group Dialling or Program Dial 2 The Group Dialling and Program Key ca...

Page 45: ... Character keys then press Ex SALES SET 6 PROGRAM P PRESS PROGRAM KEY 5 7 P1 SALES 9 555 1234 You can now set other Program Keys by repeating the procedures from Step 4 or return to standby mode by pressing STOP Ex P1 M 45 Facsimile Features NOTE 3 To print a Program List see page 162 ...

Page 46: ...TU T SUB Address see Inbound Routing on page 120 Route received G3 Fax message s automatically to the preprogrammed Email Address or G3 Fax machine using the sender s fax ID Code see Inbound Routing on page 120 Relay an Internet Email to a G3 Fax machine via regular fax transmission see Relayed Transmission on page 124 Scan to Email To utilize the above functions your machine needs to be set up pr...

Page 47: ...o not support PDF file format Internet Faxing requires TIFF F file format If your customer s requirements are mainly Internet Faxing please change the Fax Parameter No 177 XMT FILE TYPE to TIFF See page 153 If your customer uses both Internet Fax and Scan to Email and needs to switch file formats on the fly please explain to them how to use the Select Mode F8 6 XMT FILE TYPE NAME for individual tr...

Page 48: ...faxuser fax01 panasonic com ifaxuser fax02 panasonic com popuser001 panasonic com SMTP Mail Server POP Server Email from a PC to your machine and Direct Internet Fax XMT Reception SMTP01 panasonic com SMTP ifaxuser fax01 panasonic com Direct Internet Fax XMT Gateway Router SMTP Mail Server popuser001 panasonic com ifaxuser fax02 panasonic com NOTE 1 To function as an SMTP Mail Server your machine ...

Page 49: ... Address POP User Account Name POP Password Email Transmission from your machine to a PC SMTP01 panasonic com POP02 panasonic com SMTP POP3 Email Reception from a PC to your machine SMTP01 panasonic com POP02 panasonic com SMTP POP3 Gateway Router ifaxuser fax01 panasonic com popuser001 panasonic com SMTP Mail Server POP Server NOTE 3 The email address format can be the same as your regular email ...

Page 50: ... IP Address 14 LDAP Login Name 15 LDAP Password 16 LDAP Search Base 17 Host Name Domain Name 18 Default Subject 19 Default Domain 20 Selectable Domains 1 6 2 7 3 8 4 9 5 10 21 Remote Password 22 Relay XMT Password 23 Manager s Email Address 24 Relay Domains Domains Authorized for Relay Transmission 1 6 2 7 3 8 4 9 5 10 NOTE 1 Items in Bold depict information obtained from your Network Administrato...

Page 51: ...ountries only 15 LDAP Password The LDAP Password Up to 10 characters Ex password Available for some countries only 16 LDAP Search Base The LDAP Search Base Up to 60 characters Ex cn users dc company dc com Available for some countries only 17 Host Name Domain Name The name assigned to your machine Up to 60 characters 18 Default Subject The information to be added to the Subject Line for all outgoi...

Page 52: ...ing confirmation it must request a Message Disposition Notification when sending the message itself to a device supporting this notification function Several email applications such as Eudora and Outlook Express support and are able to respond to the delivery confirmation notification sent from the Internet Fax As well as send a request for notification to the Internet Fax by email applications th...

Page 53: ...net are permitted into the corporate intranet and corporate network administrators are extremely unwilling to open the firewall for other incoming services since each opened path represents additional potential security threats This makes Direct SMTP attractive because it can operate throughout the organization s Intranet LAN LAN Internet Internet Internet Fax Internet Fax SMTP Server Typical SMTP...

Page 54: ...to your machine 2 The erroneous mail may take a long time to return 20 to 30 minutes depending on the destination location traffic on the network or LAN system configuration 3 Depending on the Mail Server it is also possible that erroneous mail is not returned at all Therefore when transmitting important or time sensitive documents it is recommended that you follow up with a telephone call to conf...

Page 55: ...will be printed on separate pages Sending a Document to a PC via LAN When transmitting a document to an email address the following instructions are sent as text message in addition to the TIFF F formatted image file An Image data in TIFF F format has been attached to this email You can download the TIFF F Image Viewer from the following URL address http panasonic co jp pcc en Note If the document...

Page 56: ...D 9 SMTP AUTH NAME The SMTP Authorized Name Up to 40 characters Available when Fax Parameter No 170 SMTP AUTHENTICATION is Valid 10 SMTP AUTH PASSWORD The SMTP Authorized Password Up to 10 characters Available when Fax Parameter No 170 SMTP AUTHENTICATION is Valid 11 POP SERVER NAME The name of the POP Mail Server Up to 60 characters 12 POP SERVER IP IP Address of the POP Mail Server Available whe...

Page 57: ...hen the outgoing email address is incomplete by SMTP standards the Frequently Sent Domain specified here will be automatically added to the email address This feature is also useful as a shortcut when manually entering email addresses to a frequently used Domain Up to 50 characters 22 SELECTABLE DOMAINS 01 10 Enter up to 10 Domain Names that can be selected using the or key during Manual email add...

Page 58: ...nd press from Domain List Ex abc mgcs com SET 5c Enter the full Email Address using the keypad or the keyboard option up to 60 characters If you make a mistake press to erase the character then re enter the correct character Ex abc panasonic com CLEAR or If set on other function mode or or Option Option or Option NOTE 1 If your machine sounds an alarm pi pi pi when pressing the KEYBOARD Button or ...

Page 59: ...her original then press Machine starts sending START 7 The document s is stored into memory with a file number Then starts sending the document s 3 Change to Email Address input mode 59 Internet Fax Features NOTE 4 For the machine to perform the email address completion the Fax Parameter No 160 DEFAULT DOMAIN must be set to Valid and the Default Domain must be preprogrammed in the User Internet Pa...

Page 60: ...ote 3 or If set on other function mode or When the Telephone Number s or Email Address es are registered in the One Touch Abbreviated Dialling or ABBR No 3 digit Enter the first letter s of the name you wish to search Ex SA or or or or 001 SALES sales panasonic co ENTER LETTER S SA Option Option Option Change to Email Address input mode NOTE 1 If your machine sounds an alarm pi pi pi when pressing...

Page 61: ...achine starts sending START 6 The document s is stored into memory with a file number Then starts sending the document s 61 Internet Fax Features NOTE 5 For the machine to perform the email address completion the Fax Parameter No 160 DEFAULT DOMAIN must be set to Valid and the Default Domain must be preprogrammed in the User Internet Parameters See page 152 6 You can send the same document s to mu...

Page 62: ...e Subject Line of all outgoing emails If you would like for the machine to prompt you for the Subject before each email transmission change the Fax Parameter No 159 SUBJECT LINE ENTRY to Valid See page 152 1 nn STN S ARE SET ADD MORE OR START 2 ENTER CC STATION S THEN PRESS START 00 Enter the CC station s and then press SET Confirm the destinations 5a 5b 10 001 TO1 to1 co jp 002 TO2 to2 co jp 003 ...

Page 63: ...ress One Touch Option ABBR Dialling Manual Number Dialling Directory Search Dialling For details see pages 58 to 60 SET 5b 7a 7b ENTER BCC STATION S THEN PRESS START 00 Enter the BCC station s and then press SET Confirm the destinations 9 004 CC1 cc1 co jp 005 CC2 cc2 co jp 006 CC3 cc3 co jp then press to return to Step 6 SET or Option or Option ...

Page 64: ...e Enter Email station s by any combination of the following methods and then press One Touch Option ABBR Dialling Manual Number Dialling Directory Search Dialling For details see pages 58 to 60 SET To send with reduction repeat Steps 1 to 6 except in Step 4 set the A3 LEDGER EMAIL XMT setting to OFF position or Option When the Select Mode A3 LEDGER EMAIL XMT setting is set to the OFF position the ...

Page 65: ...mission A3 LEDGER EMAIL XMT ON A3 LEDGER EMAIL XMT OFF Fax Parameter No 141 LAN XMT REDUCE set to Invalid Fax Parameter No 141 LAN XMT REDUCE set to Valid A3 LEDGER A3 LEDGER B4 A4 Letter B4 B4 B4 A4 Letter A4 Letter A4 Letter A4 Letter A4 Letter 65 Internet Fax Features ...

Page 66: ...U 15 AUG 2004 14 52 54 0900 from nwpc31 rdmg mgcs mei co jp 172 21 22 51 The following addresses had delivery problems error nwr39 rdmg mgcs mei co jp unrecoverable error Transcript of session follows while talking to nwr39 rdmg mgcs mei co jp RCPT To error nwr39 rdmg mgcs mei co jp 550 error nwr39 rdmg mgcs mei co jp User unknown 550 error nwr39 rdmg mgcs mei co jp User unknown Original message f...

Page 67: ...67 memo Internet Fax Features ...

Page 68: ... email using SMTP protocol the email can only be received and printed unattended Internet Fax Received on a PC Figure 1 Outlook Express Inbox Sample mm dd yy 3 15 PM mm dd yy 3 17 PM mm dd yy 3 18 PM mm dd yy 3 19 PM mm dd yy 3 20 PM mm dd yy 3 21 PM mm dd yy 3 21 PM The Subject column in the above example shows samples of email messages received on a PC from your machine and Internet Fax For your...

Page 69: ...n download the TIFF F Image Viewer into your PC from the following URL address http panasonic co jp pcc en License agreement of Panasonic s TIFF F Image Viewer application You must carefully read the license agreement before installing the TIFF F Image Viewer application on your PC If you do not agree to all the terms of this agreement do not use the software and destroy all of the copies thereof ...

Page 70: ...chine will retrieve email from the POP Server and print the email unattended Invalid Not checked automatically No 148 DEL POP RCV MAIL Select whether the email is deleted from the POP Server after it is retrieved by your machine No 149 DEL POP ERR MAIL Select whether to delete the email from the POP Server when the file attachment format is not supported 1 2 5 147 AUTO POP RCV 2 VALID 6 148 DEL PO...

Page 71: ...4 5 149 DEL POP ERR MAIL 1 INVALID Enter the desired download interval 0 60 and press SET FAX PARAMETER 1 177 NO 7 Select desired Setting and press SET To return to standby NOTE 2 If the machine is in the Shutdown mode it cannot wakeup when receiving Email ...

Page 72: ...r new email See page 151 Any email on the POP Server is retrieved and printed unattended 1 If set on other function mode Manual Email Retrieval from the POP Server Use the following procedure for manual email retrieval from the POP Server 1 2 Confirm that there is no document s on the ADF i ADF If set on other function mode NOTE 1 If you program a User Name and Password in the Program Key you can ...

Page 73: ...r No 146 POP TIMER is set to 0 the machine will not query the POP Server and the email is not retrieved automatically With this setting email must be retrieved manually from the POP Server 1 NEW MAIL S 2 3 dd MMM yyyy 17 15 00 NO NEW MAIL If the POP Server has not received any new email the following message is displayed 3 ON LINE RCV ID abc panasonic com If the POP Server received new email the m...

Page 74: ...D Ex PANA123 and press SET POP USER NAME Ex kate and press SET 1 6 If set on other function mode Using POP Access Key Use the following procedure to retrieve your Email from the POP Server using the Program Key 1 2 Ex P1 M If set on other function mode NOTE 1 If security is a concern and to prevent unauthorized personnel from retrieving your email from the POP Server when programming the Program K...

Page 75: ...V USER NAME kate 3 If the POP Password is not entered in the program key enter the POP Password Up to 10 characters and press START 5 nn NEW MAIL S NO NEW MAIL If the POP Server has not received any new email the following message is displayed If the POP Server received new email the machine will display the number of emails on the server then retrieves and prints the email or 5 75 Internet Fax Fe...

Page 76: ... AAA AAA AAA BBB BBB BBB BBB BBB BBB AAA AAA These documents can only be printed by the person who has the correct confidential code Polling Storing with Confidential Code 4 digit Sending with Confidential Code 4 digit Confidential Code 4 digit Confidential Mailbox Compatibility with Other Panasonic Machines DF 1100 DP 180 DP 190 DP 1810F DP 1820P DP 1820E DP 2000 DP 2310 DP 2500 DP 3000 DP 3010 D...

Page 77: ...thods One Touch Option ABBR Dialling Manual Number Dialling Directory Search Dialling For details see page 22 If required inform the receiving person of the Confidential Code 3 4 5 8 CONFIDENTIAL XMT CONF CODE 2233 CONF COMM 1 5 ENTER NO OR 77 Advanced Facsimile Features ...

Page 78: ... feature ready to use Your machine receives a confidential fax the same way it receives a normal fax message When receiving the confidential fax the display shows the following message and prints out the Confidential Receive Report CONF RCV REPORT MESSAGE IN MAIL BOX NOTE 1 The confidential file will be erased automatically at the center station after being polled 2 If your machine receives two co...

Page 79: ... PANASONIC DP xxxxx HEAD OFFICE 201 555 1212 Explanation of Contents 1 File number 001 to 999 2 Received remote station s ID Character ID or Numeric ID 3 Number of pages received 4 Received date and time NOTE 5 Up to 10 Mailbox files can be stored in memory So you can receive confidential faxes using up to 10 different confidential codes 6 If the memory overflows the machine will stop receiving an...

Page 80: ...ument After you have been notified that someone has transmitted a confidential document to your machine s mailbox use the following procedure to print the confidential document 1 2 5 PRINTING PAGE 001 001 The machine will print the confidential documents If set on other function mode NOTE 1 The confidential file will be erased automatically after being polled If you wish to retain the confidential...

Page 81: ...d tell them the confidential code needed to poll the document 5 3 4 PRINT CONF FILE CONF CODE CONF COMM 1 5 ENTER NO OR 5 Confidential Code 4 digit and press SET 81 Advanced Facsimile Features NOTE 2 The confidential file will be erased automatically after being printed out even if the setting of Fax Parameter No 42 CONF POLLED FILE SAVE is changed to Valid See page 149 ...

Page 82: ...using the following procedure There are two types of confidential file deletions one is to delete the file individually by its Confidential Code and the other is to delete all confidential files in memory 2 1 DELETING CONF CODE 2233 5 To delete a file using Confidential Code If set on other function mode To delete all confidential files from memory 2 1 DELETE ALL CONF FILES 1 YES 2 NO 5 DELETING A...

Page 83: ...3 4 DELETE CONF FILE CONF CODE 3 CONF COMM 1 5 ENTER NO OR CONF COMM 1 5 ENTER NO OR 5 4 DELETE CONF FILE CONF CODE 5 Confidential Code 4 digit and press Ex 2233 SET 83 Advanced Facsimile Features ...

Page 84: ...7000 8000 9000 see Note 4 Sub Addressing Reception DX 600 800 and DP 180 190 1810F 1820E 1820P 2000 2310 2500 3000 3010 3510 3520 4510 4520 6010 6020 UF 7000 8000 9000 with Internet Fax NOTE 1 SUB ADDR separates the Sub Address from the Telephone Number and is indicated by an s in the display 2 Manual Off Hook or On Hook Dialling cannot be used with the Sub Addressing Transmission 3 The Sub Addres...

Page 85: ... Address Ex 0 0 1 Tel No Sub Addr 001 SALES DEPT 2013331234s2222 8 Enter Station Name Ex 2 Send the document s with Sub Addressing information See Note 5 One Touch is available when a optional Keyboard is installed When it is not installed go to Step 4 or Option 85 Advanced Facsimile Features NOTE 4 UF 788 with PC Interface Option or Option ROM installed 5 The Sub Address Password will be sent whe...

Page 86: ...PRESS START 00 Dial by any one of the following methods One Touch Option ABBR Dialling Manual Number Dialling Directory Search Dialling For details see pages 22 58 to 60 or Sending Receiving Cover If set on other function mode Page Page NOTE 1 The Fax Cover Sheet is not counted in the number of pages column of the Journal 2 To change the preset Fax Cover Sheet setting change the setting of Fax Par...

Page 87: ... Your LOGO up to 25 characters and ID Number up to 20 digits 4 The number of pages to follow 4 COVER SHEET OFF 1 OFF 2 ON Cover Sheet is not attached Cover Sheet is attached 1 2 87 Advanced Facsimile Features NOTE 3 When the Fax Cover Sheet setting is set to On the Quick Memory Transmission feature is disabled ...

Page 88: ...lity with Other Machines DF 1100 DP 180 DP 190 DP 1810F DP 1820E DP 1820P DP 2000 DP 2310 DP 2500 DP 3000 DP 3010 DP 3510 DP 3520 DP 4510 DP 4520 DP 6010 DP 6020 DP 8020P DP 8020E DX 600 DX 800 FP D250F FP D350F UF 160 UF 160M UF 170 UF 260 UF 270 UF 270M UF 280M UF 300 UF 312 UF 322 UF 550 UF 560 UF 585 UF 590 UF 595 UF 650 UF 733 UF 745 UF 750 UF 750D UF 755 UF 755e UF 766 UF 770 UF 780 UF 788 U...

Page 89: ...igit Transmission Password and press Ex 1234 SET 3 FAX PARAMETER 1 182 NO 6 4 44 PASSWORD RCV 5 4 digit Reception Password and press Ex 1234 SET 89 Advanced Facsimile Features NOTE 2 To change the password press CLEAR in Step 4 Then re enter a new one ...

Page 90: ...RT 00 Dial by any one of the following methods One Touch Option ABBR Dialling Manual Number Dialling Directory Search Dialling For details see page 22 or If set on other function mode Using Password Reception There is no additional operation required once you set the parameter by following the procedure on page 88 The parameter OFF or ON cannot be selected for each reception It is either always OF...

Page 91: ...5 3 ENTER STATION S THEN PRESS START 00 PASSWD XMT OFF 1 OFF 2 ON 4 OFF password is not checked ON password is checked 1 2 6 91 Advanced Facsimile Features ...

Page 92: ...ceiving documents with the Receive To Memory feature the following message will appear on the display MESSAGE IN MEMORY RCV TO MEMORY 2 1 If set on other function mode NOTE 1 When the memory overflows the machine will stop receiving and release the line The machine will not answer the next incoming call until there is space available in memory 2 We recommend that optional flash memory card is inst...

Page 93: ...1 OFF 2 ON 3 PRINT RCV TO MEMORY PRINT 1 OFF 2 ON 3 PRINT 5 INPUT PASSWORD 4 digit RCV to Memory Password and press Ex 1234 SET See Note 3 93 Advanced Facsimile Features NOTE 4 Once the RCV TO MEMORY feature is set to ON the password cannot be changed Fax Parameter No 37 will not be selectable on the LCD display If you wish to change the password set the RCV TO MEMORY feature to OFF first Then cha...

Page 94: ...for some countries only Selecting the Access Method Prefix or Suffix aaa PIN Personal Identification Number 1 4 39 PIN CODE ACCESS 1 NONE Suffix Code Prefix Code Ex 2 3 2 PIN Code Transmit PBX If set on other function mode Dialling with a PIN Code 1 2 5 ENTER PIN CODE ENTER PIN CODE 9876 6 PIN Code Up to 36 digits Ex 9876 or If set on other function mode NOTE 1 The PIN Code is shown as on the disp...

Page 95: ...tarts dialling with a PIN Code Dial by any one of the following methods One Touch Option ABBR Dialling Manual Number Dialling Directory Search Dialling For details see page 22 Ex ABBR 0 0 1 SET 95 Advanced Facsimile Features NOTE 2 This feature is not available when dialling a number in the Off Hook or On Hook Direct Dialling mode ...

Page 96: ... your machine will start receiving the document If a match is not found your machine will cancel the reception and an Information Code 406 will be recorded on the Journal aaa aaa bbb ID A xxxxx1234 B xxxxx9876 bbb Received with ID Number Check ID Number 4 digit Programmed Telephone No xxxxx1234 Setting the Selective Reception 2 1 5 If set on other function mode NOTE 1 When the Selective Reception ...

Page 97: ...ARAMETER 1 182 NO 46 SELECT RCV 1 INVALID 5 97 Advanced Facsimile Features NOTE 2 If your ID Number has not been set your machine might not be able to receive from some models To set your ID Number see page 138 ...

Page 98: ...Codes refer to Operator Instructions For Copy Network Scan Functions If you wish to use the Department Code function please ask your authorized Panasonic dealer to activate this feature Setting the Department Code aaa 1 4 77 DEPARTMENT CODE 1 INVALID INPUT DEPT NAME 012 Department Name and press Ex PANASONIC SET 6 Requires the input of a preset Department Code 8 digit maximum Department Code is pr...

Page 99: ...DEPT CODE 012 INPUT DEPT NAME 013 Enter the Department Code number 1 to 300 and press Ex 12 SET To record another Department Code repeat Steps 6 and 7 To return to standby press STOP 8 Department Code up to 8 digit and press Ex 12345678 SET 99 Advanced Facsimile Features ...

Page 100: ...o 300 and press Ex 12 SET then enter a new Department Code and press Ex 12345678 CLEAR SET 7 INPUT DEPT CODE 012 Previous Code Requires the input of a preset Department Code 8 digit maximum If set on other function mode Sending Document with Department Code 1 2 INPUT DEPT CODE 5 Department Code Up to 8 digit Ex 12345678 or Requires the input of a preset Department Code 8 digit maximum If set on ot...

Page 101: ...partment Code repeat Steps 5 to 7 To return to standby press STOP or Option 3 001 Station name 5551234 4 5 6 The document is sent with the header of the selected Department Name The selected Department Name is printed on the COMM Journal and Individual Transmission Journal Dial by any one of the following methods One Touch Option ABBR Dialling Manual Number Dialling Directory Search Dialling For d...

Page 102: ...ES FILE DURATION X R IDENTIFICATION DATE TIME DIAGNOSTIC 19 OK 001 001 017 00 00 13 XMT 5551234 dd MMM 10 10 C0044903C0000 30 OK 011 011 045 00 08 15 XMT SERVICE DEPT dd MMM 13 10 C0044903C0000 TOTAL PAGES 000012 TOTAL TIME 00 08 28 PANASONIC DP xxxxx HEAD OFFICE 201 555 1212 Sample Department Code Journal Received Calls DEPT CODE JOURNAL DATE dd MMM yyyy TIME 15 00 P 02 RECEIVED CALLS dd MMM TO d...

Page 103: ...eived time for this machine 4 Department Code Number 5 Department Name 6 Number of total pages transmitted received for this department 7 Total transmitted received time for this department 1 2 PRINTING JOURNAL 4 JOURNAL 1 PRINT 2 VIEW 3 3 Prints a Journal Journal View Ex 1 2 1 If set on other function mode 103 Advanced Facsimile Features ...

Page 104: ... mode FILE LIST DATE dd MMM yyyy TIME 15 00 1 2 3 4 5 6 FILE COMM TYPE CREATED TIME START TIME PAGES DESTINATION S No 001 MEM POLLED XMT dd MMM 13 20 20 30 001 002 MEM DEF XMT dd MMM 13 20 22 30 003 011 012 013 016 017 PANASONIC DP xxxxx HEAD OFFICE 201 555 1212 Sample File List Explanation of Contents 1 File number If the file is now being executed a is indicated on the left of the file number 2 ...

Page 105: ...2 4b 105 Advanced Facsimile Features Sample Display Type of Communication XMT Transmission RCV TO MEM Receive to memory POLL Polling POLLED Polled FWD Fax Forward RMT Remote Diagnostic Start Time File Number Station No Station Name Number of Pages Scroll Marker Latest transaction Oldest transaction 123 XMT 12 00 P001 02 SALES ...

Page 106: ... 6 00am CLEAR SET If set on other function mode Deleting a File Use the following procedure to delete the file from memory 1 2 5 DELETE FILE NO 001 1 YES 2 NO DELETING FILE NO 001 6 If set on other function mode NOTE 1 Your machine cannot change or delete the file while it is being sent 2 If the file is not a Deferred Communication File the following message is shown on the display Press 1 to chan...

Page 107: ...FILE NO OR FILE NO File No Ex 0 0 1 4b to delete all files then press SET DELETE ALL FILES 1 YES 2 NO Enter the next file number you want to delete or press to return to standby STOP 7 or Scroll 107 Advanced Facsimile Features NOTE 3 If you edit the file that is saved as an incomplete file after pressing START in Step 7 your machine will prompt you whether to execute the file immediately The displ...

Page 108: ... If set on other function mode Adding Documents into a File Use the following procedure to add documents into the file 1 STORE NO 001 PAGES 002 10 2 ENTER FILE NO OR FILE NO 001 5 6 or If set on other function mode NOTE 1 Your machine cannot print the file while it is being sent 2 Your machine cannot add document s into a file while it is being sent or waiting to redial ...

Page 109: ...ENTER FILE NO OR FILE NO 3 4 ENTER FILE NO OR FILE NO 001 ENTER FILE NO OR FILE NO 3 4 File No Ex 0 0 1 5 5 File No Ex 0 0 1 or Scroll or Scroll 109 Advanced Facsimile Features ...

Page 110: ...ailed change the setting of Fax Parameter No 31 INC FILE SAVE to Valid in advance See page 149 Use the following procedure to retry the incomplete file 1 2 STORE NO 001 Station name DIALLING NO 001 Station name 5 If set on other function mode NOTE 1 If you set Fax Parameter No 31 to Valid all incomplete files will remain in memory To avoid memory overflow please check the memory content frequently...

Page 111: ...ENTER FILE NO OR FILE NO 3 4 ENTER FILE NO OR FILE NO 001 5 File No Ex 0 0 1 or Scroll 111 Advanced Facsimile Features ...

Page 112: ...d simultaneously FUNCTION FAX EMAIL 3 Send your fax in normal mode of operation On completing the transmission your machine sends the Completion Notice to the designated destination COMPLETION NOTICE SELECT DESTINATION Disabling the Completion Notice 1 To disable the designated destination press and simultaneously again Pressing or also disables the destination FUNCTION FAX EMAIL STOP RESET NOTE 1...

Page 113: ...he One Touch Abbreviated Dialing for Scanner or ABBR No 3 digit Enter the first letter s of the name you wish to search Ex SA or or 001 SALES 123 123 12 001 ENTER LETTER S SA Option Option 3 Use the One Touch Dialing or ABBR Dialing to select the Completion Notice destination Use the Directory Search Dialing to select the Completion Notice destination or COMPLETION NOTICE CANCELLED 2 3 113 Advance...

Page 114: ...ss match within its auto dialler and will route the documents to the corresponding stations Email Address es and or Telephone Number s 2 If no sub address is specified then your machine tries to match the originating fax machine s Numeric ID TSI with the TSI Routing within its auto dialler and will route the documents to the corresponding stations Email Address es and or Telephone Number s LAN Int...

Page 115: ...e is recommended by the Internet Fax standard To improve and make the system robust Authentication through encryption based techniques are provided as a typical solution The techniques may be associated with the transmission channel such as by using Simple Authentication and Security Layer SASL Some Internet Service Providers ISP take advantage of Internet mail service by providing an Authenticati...

Page 116: ...ar G3 Fax machine Your machine also allows you to convert a data file from various application programs such as spreadsheet into a TIFF F format file and then transmit this file attached to an email To convert applications into a TIFF F formatted file however requires you to first download the software printer driver from the web site listed below The second part requires you to install the softwa...

Page 117: ...117 memo Advanced Internet Fax Features ...

Page 118: ... 1 5 2 SENDER SELECTION ENTER NO OR Enter the Sender Selection number 01 to 24 2 digit or Ex 1 2 ENTER USER NAME 12 Enter your User Name up to 25 characters and digits to be shown on the From field of the email then press Ex PANASONIC SALES SET 6 Email Add Sender Panasonic If set on other function mode or Option Sending Documents with Sender Selection 1 2 Enter an email address or telephone number...

Page 119: ...ge then press Ex abc panasonic com SET 3 8 FAX PARAMETER 1 182 NO or Option Scroll 12 PANASONIC SALES abc panasonic com SELECT SENDER 00 24 ENTER NO OR 4 5 6 or File No 2 digits Ex 1 2 119 Advanced Internet Fax Features NOTE 2 The Sender Selection List can be printed out with the Fax Parameter List To enable the printing of the Sender Selection List change the setting of Fax Parameter No 145 SENDE...

Page 120: ...er and to route the received document s to the corresponding stations email address es or telephone number s Telephone Line To Sub Address 001 To ID Number 9999 ID Number 9999 Sub Address 001 or Telephone Line One Touch ABBR Dialling for Inbound Routing 2 1 3 1 ONE TOUCH 2 ABBR NO One Touch is available when a optional Keyboard is installed When it is not installed go to Step 4 6a 001 ENTER NAME 5...

Page 121: ...station s email address will appear in the From field of the routed email No 155 PRINT ROUTED DOC Set this parameter to select whether a received fax to be routed is always printed on your machine or only when the routing operation fails 4 ABBR ENTER ABBR NO Ex 0 0 1 Change to Telephone No input mode 5a 001 ENTER EMAIL ADDRESS Enter an email address up to 60 characters then press Ex abc panasonic ...

Page 122: ...e Forwarding Setting Fax Forward First register the destination telephone number or email address into the One Touch or Abbreviated Dialling Number See pages 140 to 141 2 1 5a 54 FAX FORWARD ENTER STATION Press the One Touch key Ex 01 Q 54 FAX FORWARD ENTER STATION 5b Press then enter a 3 digit code Ex ABBR 1 0 0 Option ABBR No 3 digit NOTE 1 When the Fax Forward feature is set the assigned addres...

Page 123: ...O 6 dd MMM yyyy 15 00 FAX FORWARD 54 FAX FORWARD 1 INVALID 5a 5b 123 Advanced Internet Fax Features NOTE 3 It is not possible to receive a document if the memory of your machine overflows or is about 95 used Relayed Transmission ...

Page 124: ... Fax Local Telephone Call PC Internet Fax G3 Fax G3 Fax G3 Fax Stockholm Berlin Rome London New York E Mail COMM Journal Relay Station End Receiving Station s Initial Sending Station s From your PC or machine you can send documents to a Relay Station with the telephone number of the End Receiving Station s After the Relay Station completes its transmission to the End Receiving Station your PC or m...

Page 125: ...net Fax machine s User Parameters See page 57 To use the Internet Relayed Transmission just follow the set up procedure described on pages 127 to 135 and obtain certain information provided by the Relaying machine operator A sample network is shown in Figure 1 Figure 1 shows a sample network as seen from New York Initiating Station London and Singapore Relay Stations are connected to New York and ...

Page 126: ... 46 8 111 1234 London Relay Singapore ifax singapore panasonic co sg Tokyo 81 33 111 1234 Singapore Relay Singapore Relay sg rly singapore panasonic co sg Rome 39 6 111 1234 London Relay Hong Kong 852 23123456 Singapore Relay Sydney 61 2 111 1234 Singapore Relay London Relay uk rly london panasonic co uk Table 4 Sample Parameter and Phone Book Dialling Number Table for Singapore Relaying Station T...

Page 127: ...f Relay Station Address is Relay XMT Password Host Name Domain Name 5 Manager s Email Address User s Parameter Register the Department Manager s Email Address for supervision and cost control purposes Once registered the machine will send an email notification to this email address for each Relayed XMT Request received from a remote station The following information is sent From The email address ...

Page 128: ...DRESS 2 5 If set on other function mode To set an One Touch ABBR Dialling for Relayed Transmission Request Enter the telephone number up to 36 digits If the Relay and the End Receiving Stations are both in the same area omit the Country Code and the Area Code from the End Receiving Station The End Receiving Station is a local telephone number as viewed from the Relay Station 001 ENTER TEL NO Ex 39...

Page 129: ...Password of the Relay Station To return to standby press STOP 1 ONE TOUCH 2 ABBR NO 5 8 One Touch is available when a optional Keyboard is installed When it is not installed go to Step 4 ABBR ENTER ABBR NO Ex 0 0 1 7 001 ENTER NAME 3961111234 Ex ROME and press SET Enter the station name up to 15 characters by using the Character keys Ex 2 or Option 129 Advanced Internet Fax Features ...

Page 130: ... Ex ABBR 0 1 0 SET or If set on other function mode 1 Sending via an Internet Relay NOTE 1 The character is not available for the email address of the relay station 2 1 The document s is stored into memory and your machine starts sending the document s to the Relay email address of the Relay Station with the telephone number for the End Receiving Station Ex End Receiving Station 4681111234 Telepho...

Page 131: ...as successful 010 STOCKHOLM 4681111234 4 LAN RELAY XMT ENTER STATION S 4 6 LAN RELAY XMT ENTER RELAY STATION 5 Assign a Relay Station by either one of the following methods ABBR Dialling For details see pages 58 to 61 Ex ABBR 0 0 1 SET Enter only the telephone number s of the End Receiving Station s using any combination of the following methods One Touch Option ABBR Dialling Manual Number Diallin...

Page 132: ...e Note 1 and 3 End Receiving Station with Program Key as a Group Dialling or One Touch 2001 2004 see Note 1 and 3 Relay Station s Host Name Domain Name singapore panasonic co sg Your PC sends the text document s to the Relay email address of the Relay Station with the telephone number of the End Receiving Station After the Relay Station completes its transmission to the End Receiving Station s you...

Page 133: ...lication to the Internet Fax you have to convert the file into the format that the Internet Fax is allowed to receive and print as an email using the TIFF file creation function You also have to send that file to the Internet Fax as an attached document Internet Fax Mailer allows you to automatically create TIFF files by pressing one button form the TIFF Converter for the Internet Fax You can down...

Page 134: ...15 00 1 2 3 MODE RELAYED TRANSMISSION START dd MMM 15 00 END dd MMM 15 00 FILE NO 050 4 5 6 7 8 9 10 STN COMM ONE TOUCH STATION NAME EMAIL ADDRESS TELEPHONE NO PAGES DURATION NO ABBR NO 001 R OK STOCKHOLM 001 001 00 00 15 002 R OK ROME 001 001 00 00 15 PANASONIC DP xxxxx HEAD OFFICE 201 555 1212 Explanation of Contents 1 Indication of Communication Mode 2 Start Time of Communication 3 End Time of ...

Page 135: ...x Features Sample Relayed Transmission Notification Email to a Manager 2 1 MMM DD yyyy Explanation of Contents 1 Email Address of the sender s Internet Fax Your machine or PC 2 End Receiving Station s G3 Fax telephone number s ...

Page 136: ...TER 1 182 NO 3 If set on other function mode Note Available for some countries only Setting the Monitor Volume 2 1 3 MONITOR or Repeatedly to raise or lower the volume If set on other function mode 2 1 3 or Repeatedly to raise or lower the volume dd MMM yyyy 15 00 00 RINGER VOLUME If set on other function mode Setting the Ringer Volume ...

Page 137: ...5 06 DIALLING METHOD 1 PULSE 06 DIALLING METHOD 2 TONE for PULSE for TONE Ex 1 2 1 4 MONITOR VOLUME LOW HIGH 4 5 To return to standby 4 To return to standby 137 Setting Your Machine ...

Page 138: ... Management System software CD ROM included with the machine Follow the Operating Instructions included with the Panasonic Document Management System application Setting the User Parameters 2 1 3 CHARACTER ID HEAD OFFICE CHARACTER ID LOGO PANASONIC Enter your Character ID max 16 characters and digits Ex HEAD OFFICE DATE TIME 01 01 2006 12 00 Enter the new Date and Time Ex 04 06 2004 1500 7 8 6 If ...

Page 139: ...5 1212 MONITOR MONITOR MONITOR To return to standby LOGO Enter your LOGO max 25 characters and digits Ex PANASONIC or Option NOTE 3 You may use TONE to enter a character at the beginning of the ID Number to indicate the following digit s for your country code Ex 1 201 555 1212 1 for U S A country code 81 3 111 2345 81 for Japan country code ...

Page 140: ... other function mode or Option Entering One Touch Option Abbreviated Email Address 2 1 1 ONE TOUCH 2 ABBR NO 022 ENTER NAME sales panasonic com ABBR ENTER ABBR NO 3 6 7 To record another number repeat Steps 4 to 6 To return to standby press STOP One Touch is available when a optional Keyboard is installed When it is not installed go to Step 4 Ex for ABBR No 2 Enter the station name up to 15 charac...

Page 141: ...e No input mode Enter the email address up to 60 characters then press SET 4 022 ENTER EMAIL ADDRESS ABBR ENTER ABBR NO Ex 001 200 0 2 2 6 5 or Option 141 Setting Your Machine NOTE 2 If your machine sounds an alarm pi pi pi in Step 4 this indicates that the One Touch has been registered for Scanner s station 3 The required 6 Basic Internet Parameters must be set when sending via LAN See page 56 ...

Page 142: ... Sheet Option Directory Sheet is used when a optional Keyboard is installed After programming the One Touch dialling numbers you can print the Directory Sheet which includes each station s name 2 1 PRINTING DIRECTORY SHEET 3 Your machine prints the Directory Sheet If set on other function mode ...

Page 143: ...ANASONIC DP xxxxx HEAD OFFICE 201 555 1212 Cut the Directory Sheet along the dotted lines and insert into the Directory Holder Note It may be necessary to trim the edges a bit further for the sheet to fit into the holder better 143 Setting Your Machine Directory Sheet Sample dotted line ...

Page 144: ... One Touch is available when a optional Keyboard is installed When it is not installed go to Step 4 Ex 2 NOTE 1 If you require a special access number to get an outside line enter it first and then press PAUSE A hyphen is displayed for pause 2 Use MONITOR to enter a space between the numbers to make it easier to read 3 If you have to change any of the One Touch ABBR No enter a new number email add...

Page 145: ...R TEL NO 6b 5b or Option 145 Setting Your Machine NOTE 5 If the One Touch Abbreviated dialling number has been used for a communication reservation the settings cannot be changed or erased until the communication has finished To change or erase the settings cancel the communication first by Edit File Mode See page 106 6 If your machine sounds an alarm pi pi pi in Step 4 this indicates that the One...

Page 146: ...operation just before a transmission is made When the transmission ends however these parameters return to their preset values Home position Other parameters can only be changed by the procedure described below Setting the Fax Parameters 2 1 6 FAX PARAMETER 1 182 NO 04 STAMP HOME 2 ON To set another parameter press to return to Step 3 or press to return to standby CLEAR STOP 3 Enter Fax Parameter ...

Page 147: ...4 FAX PARAMETER 1 182 NO 004 5 04 STAMP HOME 1 OFF Change setting Ex for ON 2 6 147 Setting Your Machine NOTE 3 Fax Parameter setting mode is accessible only when the machine is in the Ready Mode ...

Page 148: ...printed 2 Outside 3 No print 008 HEADER FORMAT 1 Logo ID No Selecting the header format 2 From To 009 RCV D TIME PRINT 1 Invalid Selecting whether the machine prints the received date time remote ID percentage of reduction and page number on the bottom of each received document 2 Valid 012 COMM JOURNAL HOME 1 Off Selecting the home position of printout mode for COMM Journal Off Does not print Alwa...

Page 149: ...d 033 XMT REDUCTION 1 Invalid Selecting whether the machine performs reduction when the transmitting original is wider than the recording paper used at the receiving machine 2 Valid 037 RECEIVE TO MEMORY Enter a 4 digit password used to print out the received document in memory by using F8 5 RCV TO MEMORY When F8 5 is set to On this parameter will not be shown on the LCD display 038 ACCESS CODE En...

Page 150: ...fter storing the first page 2 Valid 095 DUPLEX PRINT 1 Invalid Selecting whether the machine performs duplex print when receiving the document via G3 Fax or Internet Fax 2 Valid 097 SPECIAL TRAY No 1 3 1 None Select a Special Tray that will not be used for printing received faxes Tray 1 4 One Tray must always be available for receiving Faxes You can specify one Tray 1 4 for each selection No 1 2 a...

Page 151: ...ELETE POP RCV EMAIL 1 Invalid Selecting whether the email will be deleted automatically after retrieval from the POP Server 2 Valid 149 DELETE POP ERROR EMAIL 1 Invalid Selecting whether to delete the email that includes an incompatible file attachment from the POP Server 2 Valid 150 IFAX RETURN RECEIPT 1 Invalid Selecting whether to send a return receipt when receiving from another Panasonic Inte...

Page 152: ... 2 Valid 164 IFAX XMT HEADER Email only 1 Included Selecting whether to include the header when sending a document to an addressee in the same Domain as specified in the Default Domain parameter This is useful when using the machine to scan documents back to your PC Note When sending to a Domain other than as specified in the Default Domain parameter the header will be included regardless of the s...

Page 153: ...when Scanning to Email or TIFF F format when sending to an Internet Fax The default is PDF as PDF has become the industry standard for exchanging documents from computer to computer Scan to Email However neither PDF nor JPEG formats can be used tor Internet Faxing Internet Fax to Internet Fax as current Internet Fax specifications do not support these file formats and TIFF F format must be used wh...

Page 154: ... the access code in order to use the machine again Registering the Access Code does not affect the use of the machine in any other way Setting the Access Code 2 1 3 FAX PARAMETER 1 182 NO If set on other function mode Operating FAX EMAIL with the Access Code 2a 1 2b dd MMM yyyy 15 00 ACCESS CODE Restrict all Operatings Restrict the Operation of Setting Printing the Fax Parameters Only Ex When sett...

Page 155: ...CCESS CODE 4 digit Access Code Ex 1234 38 ACCESS CODE 2 PARAMETERS 1234 38 ACCESS CODE 1 ALL 1234 Now you can operate the machine normally 4b FAX PARAMETER 1 182 NO dd MMM yyyy 15 00 00 3a dd MMM yyyy 15 00 ACCESS CODE 3b INPUT ACCESS CODE 4 digit Access Code Ex 1234 INPUT ACCESS CODE Now you can operate the machine normally 4a 5b 6_end ...

Page 156: ...4 Type of Communication XMT Transmission RCV Reception POL Polling PLD Polled FWD Fax Forward RMT Remote Diagnostic Date Time Latest transaction Oldest transaction Only 1 transaction Number of pages successfully transmitted or received Communication Result OK Communication was successful M OK Memory reception was successful BUSY Line busy STOP STOP was pressed P OK Reserved transmission was succes...

Page 157: ... Number of Pages Transmitted or Received The 3 digit number is the number of pages successfully transmitted or received When the documents are stored into memory two 3 digit numbers will appear The first 3 digit number represents the number of pages successfully transmitted The second 3 digit number represents the total number of pages that were attempted to be transmitted Asterisk indicates that ...

Page 158: ... MMM 14 50 END dd MMM 15 00 FILE NO 050 4 5 6 7 8 9 10 STN COMM ONE TOUCH STATION NAME EMAIL ADDRESS TELEPHONE NO PAGES DURATION NO ABBR NO 001 OK 01 SERVICE DEPT 001 001 00 01 30 002 OK 02 SALES DEPT 001 001 00 01 25 003 407 03 ACCOUNTING DEPT 000 001 00 01 45 004 BUSY 021 111 1234 000 001 00 00 00 PANASONIC DP xxxxx HEAD OFFICE 201 555 1212 001 OK SERVICE SERVICE DEPT 001 001 00 01 30 002 OK SAL...

Page 159: ...that the Relayed XMT was successful B OK indicates that the Batch Transmission was successful indicates LAN transmission 3 digit Info Code see page 168 indicates that the communication has failed In this case the machine will print the attached report with first page of your document as shown on the previous page 7 One Touch Abbreviated Number or Symbol mark indicates dialled by direct number dial...

Page 160: ...4 010 P Panafax1 004 panafax1 rdmg mgcs mei co jp 4827 81 03 5251 1234 Panafax2 005 panafax2 rdnn mgcs mei co jp 1773 81 0467 5251 1234 NO OF STATIONS 005 4 PANASONIC DP xxxxx HEAD OFFICE 201 555 1212 1 One Touch number or Abbreviated number nn One Touch number nnn Abbreviated number 2 Station name recorded in the machine Up to 15 characters 3 Telephone number recorded in the machine Up to 36 digi...

Page 161: ... 1212 004 Panafax1 panafax1 rdmg mgcs mei co jp 4827 81 03 5251 1234 005 Panafax2 panafax2 rdnn mgcs mei co jp 1773 81 0467 5251 1234 NO OF STATION 005 4 PANASONIC DP xxxxx HEAD OFFICE 201 555 1212 Sample One Touch List See Note ONE TOUCH LIST DATE dd MMM yyyy TIME 11 11 P 01 1 2 3 ONE STATION NAME EMAIL ADDRESS TELEPHONE NO 7 TOUCH ROUTING SUB ADDR 5 ROUTING TSI 6 RELAY ADDR ABBR NO 01 John Smith...

Page 162: ...gram List is available when a optional Keyboard is installed 2 1 If set on other function mode Sample Program List PROGRAM LIST DATE dd MMM yyyy TIME 15 00 1 2 3 4 5 PROGRAM PROGRAM NAME TYPE TIMER ABBR NOS P1 TIMER XMT XMT 12 00 001 P2 TIMER POLL POLL 19 00 002 P3 PROG A POLL 001 002 P8 PROG B ABBR GRP 001 002 003 PANASONIC DP xxxxx HEAD OFFICE 201 555 1212 ...

Page 163: ...indicates polling ABBR GRP indicates that the Program Key is programmed as a group key ONE TOUCH indicates that the Program Key is programmed as a One Touch key POP indicates that the Program Key is programmed as a POP Access Key 4 Timer Indicates the starting time indicates that the Program Key contains non deferred program 5 Numbers Recorded in the Program Key One Touch ABBR numbers ...

Page 164: ...List FAX PARAMETER LIST DATE dd MMM yyyy TIME 15 00 P 01 1 2 3 4 5 PARAMETER DESCRIPTION SELECTION CURRENT STANDARD NUMBER SETTING SETTING 6 001 CONTRAST HOME 1 Lightest 3 Normal 5 Darkest 3 3 002 RESOLUTION HOME 1 Standard 2 Fine 3 S Fine 3 2 003 ORIGINAL HOME 1 Text 2 Text Photo 3 Photo 1 1 PANASONIC DP xxxxx HEAD OFFICE 201 555 1212 ...

Page 165: ...er 2 Description HOME means home position setting 3 Selection 4 Current setting indicates code or password is not set When the code or password is set it is represented by asterisk 5 Standard setting Factory preset standard setting 6 Changed setting indicated that the Factory preset setting was changed ...

Page 166: ...ht Replace stamp or refill ink 174 Transmission Copy Quality Vertical lines on the transmitted document Check own copy quality If copy is OK your machine has no problem report to the receiving party that they have a problem If copy is NG clean the Document Scanning Area Transmitted document is blank During Reception Add Paper Replenish the recording paper Recording paper misfed Remove the misfed p...

Page 167: ...tting and the machine is printing the received document s from memory which also happens to be the 200th transaction the machine will not auto answer until the Transaction Journal completes printing 16 30 Cannot transmit or receive An information code will be shown on the display Refer to the information code table to find out the trouble 168 No Unit Operation No unit operation To reset the machin...

Page 168: ...ommunication error occurred Reload the document and send again 403 No polling capability at the remote side Ask remote side to set POLLED ON 404 405 During initial handshake communication error occurred Reload the document and send again 406 Transmission Password does not match Receiving Password does not match Received from an unauthorized station in Selective Reception mode Check the password or...

Page 169: ...d while receiving Check with the other party 580 Sub Address Transmission to a unit that has no Sub Address function Check the remote station 84 581 Sub Address Password Transmission to a unit that has no Password Sub Address function Check the remote station 84 623 No document loaded on the ADF Reload the document and send again 630 Redial was not successful due to a busy line Reload the document...

Page 170: ...ct the Network Administrator 722 Failed to obtain IP address from the DHCP server Check the 10Base T 100Base TX cable connection Confirm that the Internet Parameter and the DHCP server are correctly configured before turning On or turning Off the power Contact the Network Administrator 16 725 DNS Server connection timed out DNS Server is down Check the DNS Server IP Address Contact the Network Adm...

Page 171: ...816 825 Unit was requested to relay a document or Confidential Communication but has no capability Check with the other party 815 Mailbox is full Install Optional Flash Memory Card 826 The received sub address is not programmed in the address book Check entries in the address book Check the entry of the sub address of the remote station 870 Memory overflow occurred while storing documents into mem...

Page 172: ...transfer error FAX module Data transfer error occurred in the FAX module while communicating with the LAN module try again 4 554 MIME attachment not supported message file MIME attachment is not supported during this operation resend using plain text in the message body only 5 554 MIME format not supported MIME file type is not supported resend using plain text in the message body only 6 554 G3 re...

Page 173: ...gain 7 Format Error program block the end command is missing The block termination command end is missing in the program block add the end command and try again 8 Format Error system block the system command is missing The system block start command system is missing in the system block add the system command and try again 9 Permission denied Fax Forward parameter is set to Valid Change the Fax Fo...

Page 174: ...uld be replaced or refilled with ink To remove the Stamp For DA AS181 1 Open the ADF Detach the Scanning Pad from the left side only 5 Reinstall the Stamp Assembly and close the Stamp Holder 2 For DA AR202 1 2 Open the ADF Cover and the ADF Input Tray Open the ADF Exit Cover 5 Close the Covers NOTE 1 Please contact your local Authorized Panasonic Dealer to purchase a new stamp ...

Page 175: ...ication Stamp Order No DZHT000027 for USA and Canada DZHT000004 for other countries 5 Reattach the Scanning Pad 3 4 1 Remove by pulling the Stamp Assembly upward 2 Remove the Stamp Replace the stamp with a new one or refill the stamp with a few drops of the specified ink into the back of the stamp Verification Stamp Order No DZHT000027 for USA and Canada DZHT000004 for other countries Reinstall th...

Page 176: ...memory all contents stored in the document memory at that time will be lost 1 2 1 Turn the Power Switch OFF and unplug the Power Cord 2 Remove the Memory Card Cover 1 Insert the Flash Memory Card gently into the card slot with the Panasonic logo facing towards the back of the machine Caution Installing the Memory Card in the wrong direction will damage the connecting pins inside the machine 2 Rein...

Page 177: ...3 Plug in the Power Cord and turn the Power Switch ON Print out the Fax Parameter List see page 164 and confirm that the memory size on Fax Parameter No 99 See page 150 177 Problem Solving ...

Page 178: ...Super Fine Resolution 600 dpi 600 dpi as Super Fine Resolution One Touch Abbreviated Dialling Memory Capacity 200 stations ABBR Dialling When Keyboard Option DA KB180 is installed 232 stations including 28 One Touch keys and 4 Program Keys plus additional 800 stations ABBR Dialling with the optional Hard Disk Drive DA HD18 installed Each station can register up to 36 digits for each telephone numb...

Page 179: ...ITU T T 37 Communication Protocol TCP IP SMTP POP3 MIME File Format TIFF IETF RFC 2301 Profile S F J PDF Transmission only Email Receiving Width Maximum A3 Ledger size Options and Supplies Part Name Part No Remarks Verification Stamp DZHT000027 for USA and Canada DZHT000004 for other countries X Stamp Expansion Flash Memory Card UE 410047 UE 410048 4 MB Flash Memory Card 8 MB Flash Memory Card ...

Page 180: ...nto ordinary AC outlet before connecting telephone line cord Disconnect telephone line cord before unplugging power supply cord from AC outlet Disconnect the equipment immediately should it ever suffer physical damage which results in the internal parts becoming accessible in normal use In this instance users should have the equipment repaired or dispose of If the power supply cord and or telephon...

Page 181: ...ment only may be connected to the auxiliary telephone port The auxiliary telephone port is specifically designed for 3 wire connected equipment 3 wire connected equipment might not respond to incoming ringing when attached to this port Different characteristics of the equipment at the other end of the call and or variations in line conditions may mean that it will not always be possible to communi...

Page 182: ...llows up to 16 alphanumeric characters identifying your facsimile machine Character Keys The keys that are used to enter letters and symbols for various programming functions Client Clients are computers that run software programs used to contact and obtain data from Server software program on another computer often across a great distance Coding Scheme The data compression method used by facsimil...

Page 183: ... identifies an Internet site Domain Names always have 2 or more parts separated by dots The part on the left is the most specific and the part on the right is the most general DTMF Dual Tone Multi Frequency Dialling method that sends a different set of frequencies for each digit of the telephone keypad Commonly refers to touch tone dialling Duplex Scan The ability to scan both sides of 2 sided ori...

Page 184: ...QDN The remainder of the FQDN is the domain and often tells you something about where your machine is located i e at Panasonic Example Your machine s email address is Fax fax01 panasonic com In the example above fax01 is the host and panasonic com is the domain ID A programmable address of up to 20 digits identifying your machine Image Memory Capacity This signifies the amount of memory available ...

Page 185: ... MAC Media Access Control address that is assigned to the equipment MAC address is hard coded and is not configurable The MAC address consists of 6 hexadecimal numbers separated by colons Example 00 00 c0 34 f1 50 Mail Gateway IP Address The Address of the Mail Server The Internet Fax communicates with your existing Mail Server for all communication traffic Mailing List A system that allows people...

Page 186: ... that preserves all the fonts formatting graphics and colour of any source document regardless of the application and platform used to create it Phone Book The ability to store full phone numbers or email addresses into the dialler and then utilizing a single keystroke to speed dial that number email address in the future Phone Book Dialling The ability to dial an entire telephone number email add...

Page 187: ...the image is rotated by 90º and then transmitted as Router Gateway A special purpose computer or software package that handles the connection between 2 or more networks Gateways act like traffic cops they spend their time looking at the destination addresses of the packets passing through them and deciding which route to send them on Selective Reception A function that can be set so that your unit...

Page 188: ...smission between different units The coding method of this format supports the same coding as Modified Huffman MH and multiple page image data Transmission Password A 4 digit password that is checked when a document is transmitted Transmission Reservation The ability to preset a telephone number so that you may reserve a transmission while your unit is performing another function User Parameters P...

Page 189: ...189 Appendix ITU T Image No 1 All specifications are based on the ITU T Image No 1 The sample shown below is not to scale ...

Page 190: ... List 58 Duplex Print 31 Duplex Scan 12 Dynamic Host Configuration Protocol DHCP 115 E Edit File Mode 104 Email Address Search Dialling 60 Email Character Set 151 Email Header 62 Email Header Format 151 End Receiving Station 128 Error Messages 172 173 F Fax Cover Sheet 86 Fax Forward 122 Fax Parameter List 164 Fax Parameters 146 File Format 179 File List 104 Fixed Reduction 31 Function Key List 14...

Page 191: ...t 148 Receiving Documents via LAN 68 Reception Password 89 Reduction Ratio 149 Regulatory Information 180 Relay Address 127 Relay Network 125 Relay Station 127 130 Relay XMT Password 127 Relay XMT Report COMM JOURNAL 134 Relayed Transmission 116 124 Relayed XMT Request 127 Resolution 18 54 148 Retry an Incomplete File 110 Returned Email 66 Ringer Volume 136 Rotated Transmission 12 Routing Paramete...

Page 192: ...For Service Call Published in Japan September 2006 PJQMC0721ZA T0906 0 01 For Customer Support Panasonic Communications Co Ltd Fukuoka Japan http panasonic net ...

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