Panasonic Panafax UF-4100 Page 59 Operating Instructions Manual Download

Page: 59 / 122

Receiving Documents

asi

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When your machine is set to this mode, your machine will switch to document reception or voice
communication automatically.

Setting the Fax / Tel Auto Switching Mode

Operation of Fax / Tel Auto Switching Mode

NOTE

1 The length of time the machine signals can be changed by Fax Parameter No.18 (OP CALL

TIMER). (See page 33)

2 To adjust the Ringer Volume refer to page 21.

Fax / Tel Auto Switching Mode

Change Fax Parameter No. 17 (RECEIVE MODE) to 3: Fax / Tel
SW. (See page 33)

If it is a Fax call,

Your machine will answer the call when a call is received,
then distinguish whether it is a voice or fax call.

Your machine begins to receive the documents.

If it is a Voice call,

Your machine will answer the call when a call is received,
then distinguish whether it is a voice or fax call.

Your machine begins to signal (ringing) through the
machine's speaker for your attention. (See Note 1)

Lift the handset of the External Telephone and press

Begin the conversation

STOP

Summary of Contents for Panafax UF-4100

Page 1: ...perations Advanced Features Network Features Printout Journals and Lists Problem Solving Appendix Operating Instructions Facsimile Model No English Before operating this equipment please read these instructions completely and keep these operating instructions for future reference For Facsimile ...

Page 2: ...venience space is provided below to record information you may need in the future Model No Serial No Date of Purchase Dealer Address Telephone Number Supplies Telephone Number Service Telephone Number Model and Serial Number Copyright 2005 by Panasonic Communications Co Ltd All rights reserved Unauthorized copying and distribution is a violation of law The contents of this Operating Instructions a...

Page 3: ...tting Your Character ID 24 Setting Your ID Number Fax Telephone Number 25 Entering Characters 26 One Touch Abbreviated Dialling Numbers 27 Entering One Touch Abbreviated Dialling Numbers 27 Editing One Touch Abbreviated Dialling Numbers 29 Printing Out a Directory Sheet 31 Customizing Your Machine 32 General Description 32 Setting the Fax Parameters 32 Fax Parameter Table 33 Loading Documents 37 D...

Page 4: ...lling 68 General Description 68 Setting the Polling Password 68 To Poll Documents from Another Station 69 Program Keys 70 General Description 70 Setting for Group Dialling 70 Setting for Deferred Transmission 71 Setting for Polling 72 Setting for One Touch Key 73 Changing or Erasing the Program Key Settings 74 Access Code 75 General Description 75 Setting the Access Code 75 Operating Your Machine ...

Page 5: ...arch List 90 Program List 93 FAX Parameter List 94 Toner Cartridge and Drum Unit Supply Order Forms 95 Troubleshooting 96 Information Codes 100 Clearing a Recording Paper Jam 102 Clearing a Document Jam 103 Cleaning the Document Scanning Area 104 Cleaning the Printer Roller 105 Adjusting the Automatic Document Feeder ADF 106 Checking the Telephone Line 107 Specifications 108 Recording Paper Specif...

Page 6: ...N HAZARDOUS RADIATION EXPOSURE THE MAINS PLUG ON THIS EQUIPMENT MUST BE USED TO DISCONNECT MAINS POWER PLEASE ENSURE THAT THE SOCKET OUTLET IS INSTALLED NEAR THE EQUIPMENT AND SHALL BE EASILY ACCESSIBLE MAKE SURE THAT THE MACHINE IS INSTALLED IN A SPACIOUS OR WELL VENTILATED ROOM SO AS NOT TO INCREASE THE AMOUNT OF OZONE IN THE AIR SINCE OZONE IS HEAVIER THAN AIR IT IS RECOMMENDED THAT AIR AT FLOO...

Page 7: ...e equipment basic safety precautions should always be followed to reduce the risk of fire electric shock and injury to persons including the following DO NOT USE THIS PRODUCT NEAR WATER FOR EXAMPLE NEAR A BATH TUB WASH BOWL KITCHEN SINK OR LAUNDRY TUB IN A WET BASEMENT OR NEAR A SWIMMING POOL AVOID USING A TELEPHONE OTHER THAN A CORDLESS TYPE DURING AN ELECTRICAL STORM THERE MAY BE A REMOTE RISK O...

Page 8: ...ot install the machine near heating or an air conditioning unit Avoid exposure to direct sunlight Install the machine on a flat surface leave at least 4 inches 10 cm of space between the machine and other objects Do not block the ventilation openings Do not place heavy objects or spill liquids on the machine ...

Page 9: ...T 2 CANCEL Polling Print List 1 Journal Print View 2 Speed Dial List 3 Program List 4 Fax Parameter List 5 Not Used 6 Individual XMT Journal 7 Directory Sheet Set Mode 1 User Parameters Date Time Setting Name Character ID ID Number Fax Telephone Number 2 Speed Dial Numbers 3 Program Keys 4 Fax Parameters 5 7 Not Used 8 Maintenance Cleaning Printer Roller Drum Unit Supply Order Form Select Mode 1 C...

Page 10: ...ntries the handset may not be available because of the country s regulation or specification Paper Tray Cover Document Sub Tray Control Panel Document Return Tray Recording Paper Tray Handset Available as an option see page 112 Paper Tray ...

Page 11: ...ialling a telephone number or to redial the last dialed number Used to start Abbreviated Dialling and insert a space while entering LOGO character ID and station name See pages 44 and 49 Used to separate the Sub Address from the telephone number Used to start On Hook Dialling See page 52 Used to switch the machine into energy saving mode See page 35 Used to set Normal Lighter or Darker See page 39...

Page 12: ...ame See pages 45 and 50 Adjust the monitor and ringer volume See page 21 Move the cursor while entering numbers and characters Search the station name for Directory Search Dialling Confirm the entered station for multi station communication Confirm the current communication modes e g Page number ID Dialed Telephone number File number when the unit is ON LINE LCD Display Indicates date and time or ...

Page 13: ...hart 2 The Telephone Line Cable Adapter is available in certain countries only 3 The shape of the telephone line cable and power cord may differ depending on the each country s regulation or specification Machine Drum Unit Starter Toner Cartridge See Note 1 Paper Tray Paper Tray Cover Document Sub Tray Document Return Tray Telephone Line Cable Power Cord Operating Instructions CD ROM Handset Cradl...

Page 14: ...as an Option Handset Cradle Available as an Option Hook the projections into the square holes on the machine Connect the cable into the TEL HANDSET jack on the machine Document Sub Tray Hook the projections into the holes on the machine Paper Tray Hook the projections into the holes on the machine Paper Tray Cover Handset Cradle Stopper Document Return Tray Hook the projections into the holes on t...

Page 15: ...nd rock it back and forth as shown for 5 or 6 times to even the toner inside 2 Remove the protective seal Note Pull on the seal slowly and straight out 3 Slide the Toner Cartridge all the way into the Drum Unit and rotate the green lever upwards to lock the Toner Cartridge in place Continued on the next page ...

Page 16: ...5 2 When replacing the Drum Unit press to reset the notification message 4 Open the ADF Door and Printer Cover 5 Align the projections on both sides of the Drum Unit Toner Cartridge Assembly with the grooves in the machine as shown and insert the Drum Unit Toner Cartridge Assembly into the machine 6 1 Push the Drum Unit Toner Cartridge Assembly down into the machine snapping it in place 2 Close th...

Page 17: ...he paper into the Paper Tray by pushing toward outside the Clip 2 Verify that the papers are fitted squarely and firmly between the Paper Width Guide and the right side of tray If it does not the paper may feed into the printer incorrectly resulting in a paper jam Caution Make sure that the paper does not exceed the Maximum Paper Capacity Mark You can load about 150 sheets 80g m2 weight 3 Re insta...

Page 18: ...ephone Line Cable Plug one end of the telephone line cable into the telephone jack supplied by the telephone company and the other end into the LINE jack on the Rear of the machine NOTE 1 Your machine uses little power and you should keep it ON at all times If the power is turned OFF for too long Over 30 minutes the clock contents may be lost 2 The shape of the telephone line cable and power cord ...

Page 19: ...Connecting the Telephone Line Cable and Power Cord 19 Installing Your Machine External Telephone Optional You can connect an additional standard single line telephone to the machine ...

Page 20: ...hone line you are connected to If you need to change the dialling method to Tone or Pulse follow the procedure below NOTE 1 For some countries this feature is not available depending on the country s regulation The display may not show this feature 1 SET MODE 1 8 2 NO 01 99 3 DIALLING METHOD 4 TONE 5 for PULSE or for TONE PULSE or TONE 6 7 4 0 6 1 2 ...

Page 21: ...call NOTE 1 You can also adjust the volume of the key touch tone and the volume of the buzzer in the Fax Parameter No 10 KEY BUZZER VOL See page 33 Setting the Monitor Volume 1 You will hear the dial tone through the speaker ENTER TEL NO 2 repeatedly to raise the volume or repeatedly to lower the volume L H L H 3 Setting the Ringer Volume 1 Standby DD MMM 15 00 00 2 repeatedly to raise the volume ...

Page 22: ...eceive documents At standby the display will show the date and time Once the standby display is set it will automatically be updated General Description Setting the Date and Time 1 SET MODE 1 8 2 USER PARAMETERS 3 DATE TIME 4 01 01 2001 15 00 5 Enter the new date and time Ex Date 10th Month March Year 2005 Time 3 00 PM If you make a mistake use or to move the cursor over the incorrect number then ...

Page 23: ...Your LOGO NAME COMPANY 1 SET MODE 1 8 2 USER PARAMETERS 3 SETTING NAME 4 NAME 5 Enter your LOGO max 25 characters and digits by using the Keypad See page 26 Ex If you make a mistake use or to move the cursor one space beyond the incorrect character press then re enter the new character If more than 11 characters are entered the left side characters will scroll off the display NAME PANASONIC 6 7 1 ...

Page 24: ...É and Ñ cannot be used for Character ID Setting Your Character ID 1 SET MODE 1 8 2 USER PARAMETERS 3 CHARACTER ID 4 ID 5 Enter your Character ID max 16 characters and digits by using the Keypad See page 26 Ex If you make a mistake use or to move the cursor one space beyond the incorrect character press then re enter the new character If more than 11 characters are entered the left side characters ...

Page 25: ...to indicate the following digit s for your country code Ex 1 201 555 1212 1 for U S A country code 81 3 111 2345 81 for Japan country code Setting Your ID Number Fax Telephone Number 1 SET MODE 1 8 2 USER PARAMETERS 3 FAX TEL NO 4 TEL 5 Enter your ID max 20 digits by using the keypad and key to enter a space between numbers Ex If you make a mistake use or to move the cursor one space beyond the in...

Page 26: ...to the following table Keys Character Table Number of times key is pressed 1 2 3 4 5 6 7 8 9 10 11 12 13 Å Ä Ö Ü È É Æ Ñ 1 A B C a b c 2 D E F d e f 3 G H I g h i 4 J K L j k l 5 M N O m n o 6 P Q R S p q r s 7 T U V t u v 8 W X Y Z w x y z 9 0 Keys Special Usage Enters a SPACE Moves the cursor to the right and left Deletes a character ABC DEF GHI JKL MNO PQRS TUV W XYZ ...

Page 27: ...ch key Entering One Touch Abbreviated Dialling Numbers To enter a One Touch key follow the steps below 1 SET MODE 1 8 2 1 ONE TCH 2 ABBR 3 PRESS ONE TOUCH 4 Ex See Note 1 01 ENTER TEL 5 Enter the telephone number up to 36 digits including pauses and spaces Ex 01 9 555 1234 6 01 ENTER NAME 7 Enter the station name using character keys up to 15 characters Ex 01 SALES DEPT 8 To record another number ...

Page 28: ... dialling the digit Ex 9 PAUSE TONE 5551234 3 You can search for an unused One Touch key or ABBR number by pressing or in Steps 3 or 4 To set an Abbreviated Dialling Number follow the steps below 1 SET MODE 1 8 2 1 ONE TCH 2 ABBR 3 ABBR NO 4 Ex 01 to 82 22 ENTER TEL 5 Enter the telephone number up to 36 digits including pauses and spaces Ex 22 9 555 2345 6 22 ENTER NAME 7 Enter the station name us...

Page 29: ... Dialling Numbers To change the settings of a One Touch ABBR dialling number 1 SET MODE 1 8 2 1 ONE TCH 2 ABBR 3 Press for One Touch Dialling Number Press for ABBR Dialling Number Ex PRESS ONE TOUCH 4 Enter the station you wish to change Ex 01 9 555 1234 5 then enter a new telephone number See Note 1 Ex 01 ENTER TEL 01 9 555 3456 6 01 SALES DEPT 7 then enter a new station name See Note 1 Ex 01 ENT...

Page 30: ...the settings of a One Touch ABBR Dialling number 1 SET MODE 1 8 2 1 ONE TCH 2 ABBR 3 Press for One Touch Dialling Number Press for ABBR Dialling Number Ex PRESS ONE TOUCH 4 Enter the station you wish to erase Ex 01 9 555 1234 5 01 ENTER TEL 6 To return to standby press PRESS ONE TOUCH 7 2 1 2 1 STOP ...

Page 31: ...name Cut along the dotted line and place it over the One Touch keys under the Directory Sheet Cover To print out a directory sheet follow the steps below Printing Out a Directory Sheet 1 LIST PRINT 1 7 2 Your machine prints out the directory sheet PRINTING DIRECTORY SHEET DATE dd mmm yyyy TIME 15 00 201 555 1212 SALES DEPT ACCOUNTING PANASONIC HEAD OFFICE 201 555 1212 6 7 Directory Sheet Cover dot...

Page 32: ...he transmission ends however these parameters return to their preset values Home position Other parameters can only be changed by the procedure described below NOTE 1 To scroll the Fax Parameters in Step 2 press or 2 To print out a Fax Parameter List see page 94 General Description Setting the Fax Parameters 1 SET MODE 1 8 2 NO 01 99 3 Enter Fax Parameter number from the Parameter Table Ex for CON...

Page 33: ... 08 HEADER FORMAT 1 Logo ID No Selecting the header format 2 From To 09 RCV D TIME PRT 1 Invalid Selecting whether the machine prints the received date time remote ID percentage of reduction and page number on the bottom of each received document 2 Valid 10 KEY BUZZER VOL 1 Off Selecting the volume of the Key Buzzer tone 2 Soft 3 Loud 12 COMM JOURNAL HOME 1 Off Selecting the home position of print...

Page 34: ...IO 70 70 Selecting the fixed print reduction ratio from 70 to 100 This parameter functions only when the fixed print reduction is selected on Fax Parameter No 24 100 100 26 POLLING PWD Setting a 4 digit password for secured polling See page 68 28 STAMP MEM XMT 1 Invalid Selecting whether the machine stamps the original documents when storing the documents into memory depending on the Stamp setting...

Page 35: ...er a 4 digit Access Code to secure the machine from unauthorized use See page 75 39 PIN CODE ACCESS 1 None Selecting the access method Prefix or Suffix to dial a number with PIN Code See page 78 2 Suffix 3 Prefix 47 REMOTE RCV 1 Invalid Selecting whether or not the machine accepts the remote reception command See page 58 2 Valid 48 TELEPHONE LINE 1 PSTN Selecting the type of line connected 2 PBX 4...

Page 36: ...cument s Upload Print Print the received document s and upload it s file Upload Upload the received document file 2 Upload Print 3 Upload 65 PRINT COLLATION 1 Invalid Selecting whether the machine prints out documents in sequence See page 65 2 Valid 80 SELF MAINT TIME 00 00 23 00 12 00 Setting the hour to activate the Scanning Roller Maintenance The Scanning Roller will be rotated for a few second...

Page 37: ...urled or folded Coated e g glossy paper etc Chemically processed e g pressure sensitive paper carbon coated paper etc or made of cloth or metal Document Size Singlesheet 0 06 mm 45 g m2 to 0 15mm 112g m2 Multiplesheets 0 06 mm 45 g m2 to 0 12mm 90g m2 Document Thickness MaximumSize MinimumSize Direction Direction 2000 mm 148 mm 128 mm 257 mm See Note ABC abcdefghijklmnopqrstuvwxyzabcdef abcdefghij...

Page 38: ...ne time If you have more than 20 sheets wait until transmission or storing in memory starts as pages feed through place any remaining pages on top of the last page in the feeder 3 Adjust the Document Guides to center the document on the ADF When you set a document on the ADF the display message will change from date and time standby to the following message You can now change basic transmission se...

Page 39: ...ment with darker contrast change the setting to Darker Press to Your machine is preset to Standard resolution which is suitable for most documents If you want to send it with more detail change the setting to Fine Super Fine or Halftone Press to NOTE 1 To change the preset Contrast position change the setting of Fax Parameter No 01 See page 33 2 To change the preset Resolution position change the ...

Page 40: ...hange the setting of Fax Parameter No 12 See page 33 Communication Journal COMM JOURNAL When COMM JOURNAL OFF a Communication Journal will not print When COMM JOURNAL ON a Communication Journal will print automatically after every communication When COMM JOURNAL INC a Communication Journal will print only if the communication has failed 1 COMM JOURNAL 2 INC 3 for OFF or for ON Always prints or for...

Page 41: ...have to retrieve the document immediately You want to take advantage of Dual Operation design Use Direct Transmission if The memory is full You want to send the document s immediately Use Voice Mode Transmission if You want to send the document s after talking with the other party first You want to send the document s after listening to a voice prompting General Description ...

Page 42: ...mory capacity If no action is taken within 10 seconds the machine will start transmitting the stored document s 2 To stop the transmission press The display shows COMM STOP Press to stop the transmission The document s you stored will be erased automatically 3 If you would like to print a Communication Journal COMM JOURNAL after stopping a transmission the display shows PRINT COMM JRNL Press to pr...

Page 43: ...SE 5551234 2 If you are using Pulse dialling and you wish to change to Tone dialling in the middle of dialling press represented by a The dialling mode will be changed from Pulse to Tone after dialling the digit Ex 9 PAUSE TONE 5551234 1 Set document s face down DOCUMENT SET 2 Enter a telephone number from the keypad Up to 36 digits You can also designate more that one destination Ex 5551234 3 The...

Page 44: ... telephone number into the built in auto dialer with a 2 digit abbreviated code To program an abbreviated dialling number see page 28 1 Set document s face down DOCUMENT SET 2 Press a One Touch key 01 16 Ex 01 Station name 3 The document s begin to store into memory Then starts dialling the telephone number STORE 05 1 Set document s face down DOCUMENT SET 2 Press then enter a 2 digit code Ex 10 St...

Page 45: ...e Touch keys or Abbreviated dialling numbers 1 Set document s face down DOCUMENT SET 2 ENTER LETTER S 3 Enter the full station name or part of a station name by using the Keypad Ex for searching SALES DEPT SA 4 or repeatedly until the display shows the station name you want to send to 10 SALES DEPT 5 The document s begin to store into memory Then starts dialling the telephone number STORE 05 S A ...

Page 46: ... or Press to clear an entered station or group shown on the display if needed 1 Set document s face down DOCUMENT SET 2 Dial by any combination of the following methods One Touch Dialling Abbreviated Dialling Manual Number Dialling press after each station is entered up to 7 stations Directory Search Dialling press after each station is entered For details see pages 43 to 45 Ex If you want to conf...

Page 47: ...ling the full number Ex 9 PAUSE 5551234 2 If you are using Pulse dialling and you wish to change to Tone dialling in the middle of dialling press represented by a The dialling mode will be changed from Pulse to Tone after dialling the digit Ex 9 PAUSE TONE 5551234 3 To stop the transmission press The display shows COMM STOP Press to stop the transmission Direct Transmission 1 Set document s face d...

Page 48: ... dial a full telephone number by pressing a single key To set up the One Touch keys see page 27 1 Set document s face down DOCUMENT SET 2 MEMORY XMT 3 DOCUMENT SET 4 Press a One Touch key 01 16 Ex The display will show the One Touch number and station name The full number will then be dialed 01 Station name 8 9 1 ...

Page 49: ... by preprogramming the telephone number into the built in auto dialer with a 2 digit abbreviated code To program an abbreviated dialling number see page 28 1 Set document s face down DOCUMENT SET 2 MEMORY XMT 3 DOCUMENT SET 4 Press then enter a 2 digit code Ex The display will show the ABBR number and station name The full number will then be dialed 10 Station name 8 9 1 ABBR 1 0 ...

Page 50: ...e entered in One Touch keys or Abbreviated dialling numbers 1 Set document s face down DOCUMENT SET 2 MEMORY XMT 3 DOCUMENT SET 4 ENTER LETTER S 5 Enter the full station name or part of a station name by using the Keypad Ex for searching SALES DEPT SA 6 or repeatedly until the display shows the station name you want to send to 10 SALES DEPT 7 The full number will be dialed 8 9 1 S A ...

Page 51: ...s COMM STOP Press to stop the transmission 2 For some countries the handset may not be available because of the country s regulation or specification Voice Mode Transmission 1 Set document s face down DOCUMENT SET 2 Lift the fax handset or the external telephone and dial the telephone number from the keypad Ex ENTER TEL NO 3 When you hear the voice of the other party tell the other party to prepar...

Page 52: ... number Ex 9 PAUSE 5551234 2 If you are using Pulse dialling and you wish to change to Tone dialling in the middle of dialling press represented by a The dialling mode will be changed from Pulse to Tone after dialling the digit Ex 9 PAUSE TONE 5551234 1 Set document s face down DOCUMENT SET 2 You will hear dial tone through the monitor speaker ENTER TEL NO 3 Dial the telephone number from the keyp...

Page 53: ... following procedure Transmission Reservation 1 Your machine is on line ON LINE XMT ON LINE RCV PC MODE PRINTING 2 Set document s face down DOCUMENT SET 3 Dial by any combination of the following methods One Touch Dialling Abbreviated Dialling Manual Number Dialling press after each station is entered up to 7 stations Directory Search Dialling press after each station is entered For details see pa...

Page 54: ...ed Note that you cannot send document s to multiple stations To reserve your machine for sending the urgent documents 1 Your machine is on line ON LINE XMT ON LINE RCV PC MODE PRINTING 2 Set document s face down DOCUMENT SET 3 MEMORY XMT 4 DOCUMENT SET 5 Dial by using any one of the following methods One Touch Dialling Abbreviated Dialling Manual Number Dialling and press Directory Search Dialling...

Page 55: ...sy line is detected the machine will redial the number up to 3 times at 3 minutes interval During that time a message will appear as shown to the right WAITING TO DIAL To redial the last dialed number through memory 1 Set document s face down DOCUMENT SET 2 5551234 3 The document is stored into memory Then the machine dials the last dialed number STORE 05 REDIAL ...

Page 56: ...ng Documents 56 Redialling To redial the last dialed number through ADF 1 Set document s face down DOCUMENT SET 2 MEMORY XMT 3 DOCUMENT SET 4 Your machine starts to dial the last dialed number 5551234 8 9 1 ...

Page 57: ...ming call via an External Telephone Optional If you receive a fax calling signal simply press START to receive manually See page 58 Fax Parameter No 17 set to 1 Tel You receive both voice and fax calls Fax Tel Auto Switching Mode Unit will answer the incoming call then distinguishes whether it is voice or fax call If it is a fax call the unit will receive automatically If it is a voice call the un...

Page 58: ... press on the control panel of your fax machine Telephone Mode 1 Change Fax Parameter No 17 RECEIVE MODE to 1 Tel See page 33 1 When your telephone rings lift the handset of the External Telephone If you hear a beep from the phone it means someone wants to send a fax Or if the caller answers and says he she wants to send a fax then 2 Remove any document from the ADF 3a If you answered the call usi...

Page 59: ... 21 Fax Tel Auto Switching Mode 1 Change Fax Parameter No 17 RECEIVE MODE to 3 Fax Tel SW See page 33 If it is a Fax call 1 Your machine will answer the call when a call is received then distinguish whether it is a voice or fax call 2 Your machine begins to receive the documents If it is a Voice call 1 Your machine will answer the call when a call is received then distinguish whether it is a voice...

Page 60: ...l immediately begin to receive documents automatically when a call is received Setting the Fax Mode Operation of Fax Mode Your machine will begin receiving automatically when a fax call is received Fax Mode 1 Change Fax Parameter No 17 RECEIVE MODE to 2 Fax See page 33 ...

Page 61: ...rovided by your Local Phone company are not compatible with this feature For the operation of your TAM please refer to the Operating Instructions of the TAM TAM Telephone Answering Machine Interface Mode Installing your TAM 1 Remove the telephone line cable of your TAM from the wall jack 2 Plug the telephone line cable of your TAM into the TEL jack on the rear of the fax machine as shown Note The ...

Page 62: ...age recorded in your TAM to the calling station During the time the TAM is answering the call your fax machine will be monitoring the line to distinguish whether it is a voice or fax call 2 Your TAM continues to record the incoming message ICM after playing the OGM Sample of OGM Hello this is Smith Sorry I am unable to take your call Please leave your message after the beep or if you are calling t...

Page 63: ...re document on a single page If the received document is extremely long over 39 longer than the recording paper the document will be divided into separate pages and print without reduction 2 Fixed Reduction You can pre determine the reduction ratio from 70 to 100 in 1 steps The document s you receive will be reduced to the fixed ratio regardless of size Selecting the Print Reduction Mode Set Fax P...

Page 64: ...next page NOTE 1 If the reduction method is set to the Automatic Reduction mode the document is printed out with no reduction when printing out separate pages If the reduction method is set to Fixed Reduction mode the document is printed out by the ratio you set in Fax Parameter No 25 See page 34 Receiving Oversize Documents Transmitted Document Received Document The receiving document is divided ...

Page 65: ...ining memory The unit will print in Reverse Order Stacking Non Collation Mode whenever one of the above requirements is not met NOTE 1 If the memory overflows the machine will stop receiving and release the communication line The document s stored in the memory up to that moment will be printed out 2 If you wish to turn off the substitute reception function change the setting of Fax Parameter No 2...

Page 66: ... set the reduction ratio 2 If you make a copy with Super Fine resolution it will be reduced slightly even if the reduction ratio is set to 100 in order to fit the data on one page 3 Standard Resolution is not available in Copy Mode 4 If you experience a memory overflow error while making copies you may turn Off the Memory XMT feature temporarily by pressing However the printed copies will not be c...

Page 67: ...n 1 Set document s face down DOCUMENT SET 2 START TIME 3 Enter the start time from the keypad and press Use a 4 digit 24 hour clock Ex 11 30 p m and ENTER STN S 4 Dial by any combination of the following methods One Touch Dialling Abbreviated Dialling Manual Number Dialling press after each station is entered up to 7 stations Directory Search Dialling press after each station is entered For detail...

Page 68: ... station your polling request will be refused automatically NOTE 1 Polling might not function with all fax machines We suggest you attempt a trial polling before you actually poll important document s 2 If a password is not set in the polled station you may poll the other station even though your machine has a password General Description Setting the Polling Password To set the polling password fo...

Page 69: ... still change the password temporarily by overwriting it with a new one To Poll Documents from Another Station 1 PASSWORD 1234 2 Enter a 4 digit polling password See Note 2 Ex PASSWORD 1111 3 ENTER STN S 4 Dial by any combination of the following methods One Touch Dialling Abbreviated Dialling Manual Number Dialling press after each station is entered up to 7 stations Directory Search Dialling pre...

Page 70: ...oup Dialling 1 GROUP DIAL 2 PRESS P KEY 3 Ex P1 ENTER NAME 4 Enter the Group Name up to 15 characters by using the Character keys See page 26 Ex GROUP A and press ENTER STN S 5 Enter the station numbers by using One Touch Key or and 2 digit code Ex and You may use the or keys to review the entered station s before going to next step If you find an error press to erase the displayed station 01 Stat...

Page 71: ...E 6 Enter the starting time using 4 digits Ex 11 30 p m and press ENTER STN S 7 Enter the station numbers by using One Touch Key or and 2 digit code Ex and You may use the or keys to review the entered station s before going to next step If you find an error press to erase the displayed station 01 Station name 10 Station name 8 You can now set other Program Keys by repeating the procedures from St...

Page 72: ...it polling password Ex and press ENTER STN S 7 Enter the station numbers by using One Touch Key or and 2 digit code Ex and You may use the or keys to review the entered station s before going to next step If you find an error press to erase the displayed station 01 Station name 10 Station name 8 You can now set other Program Keys by repeating the procedures from Step 3 or return to standby by pres...

Page 73: ...e station name up to 15 characters by using the Character keys See page 26 Ex PROG A and press P1 ENTER TEL 5 Enter a telephone number up to 36 digits including pauses and spaces Ex P1 9 555 1234 6 You can now set other Program Keys by repeating the procedures from Step 3 or return to standby by pressing PRESS P KEY 7 3 3 SET 9 PAUSE 5 5 5 SPACE 1 2 3 4 STOP ...

Page 74: ...ation s for group dialling Telephone number and station name for One Touch key Changing or Erasing the Program Key Settings To erase the settings in a Program Key 1 DELETE PROGRAM 2 PRESS P KEY 3 Press the Program Key you want to erase Ex P1 DELETE 4 DELETING 5 You can now erase other Program Keys by repeating the procedures from Step 3 or return to standby by pressing PRESS P KEY 7 3 4 1 STOP ...

Page 75: ...s to standby you have to re enter the access code in order to use the machine again Registering the Access Code does not affect the use of the machine in any other way NOTE 1 To erase the Access Code enter the Access Code and press and follow the procedure above to Step 3 then press and General Description Setting the Access Code 1 SET MODE 1 8 2 NO 01 99 3 4 Enter a 4 digit Access Code Ex 1234 5 ...

Page 76: ...he Access Code Restrict All Operations 1 Enter the Access Code Ex ACCESS CODE ACCESS CODE 2 Now you can operate the machine normally DD MMM 15 00 00 OperatingYour MachinewiththeAccessCode RestrictAccessofFaxParametersOnly 1 SET MODE 1 8 2 ACCESS CODE 3 Enter a 4 digit Access Code Ex ACCESS CODE 4 Now you can operate the machine normally NO 01 99 1 2 3 4 7 4 1 2 3 4 ...

Page 77: ...e following table shows a typical example with 2 telephone numbers on a single phone line The following illustration shows a typical set up with your machine set to detect Type B double ring ring pattern NOTE 1 Riiing means a long ringing sound and Ring means a short ringing sound General Description Telephone No Usage Distinctive Ring Sound Ring Pattern 555 1111 Business Riiing Riiing Standard Ri...

Page 78: ...er code to get an outside line your machine can be set to prompt the user to enter a PIN code before any dialling General Description Selecting the Access Method Prefix or Suffix 1 SET MODE 1 8 2 NO 01 99 3 NONE 4 for suffix code or for prefix code SUFFIX PREFIX 5 7 4 3 9 2 3 ...

Page 79: ...y combination of the following methods One Touch Dialling Abbreviated Dialling Manual Number Dialling press after each station is entered up to 7 stations Directory Search Dialling press after each station is entered For details see pages 43 to 45 Ex If you want to confirm the number of stations you have entered press 01 Station name 10 Station name 002 STN S SET 3 ENTER PIN CODE 4 Ex up to 36 dig...

Page 80: ...ther place i e your home at night or during a holiday NOTE 1 When the Fax Forward feature is set the One Touch or the Abbreviated dialling number is restricted from editing Please change this function to Invalid when you would like to edit the telephone number 2 It is not possible to receive a document if the memory of your machine overflows or is about 95 used Setting Fax Forward 1 SET MODE 1 8 2...

Page 81: ... 6100 7000 7100 8000 8100 9000 see note 1 Sub Addressing Reception DX 600 800 UF 4000 4100 5100 6000 6100 7000 7100 8000 8100 9000 and DP 1810F 1820E 1820P 2000 2310 2330 2500 3000 3010 3030 3510 3520 3530 4510 4520 4530 6010 6020 6030 with Internet Fax You can send a document with Sub Address information to the desired recipient by the following methods By registering the Sub Address information ...

Page 82: ... or Press to select ABBR NO Ex PRESS ONE TOUCH 4 Press a One Touch key 01 16 Ex 01 ENTER TEL 5 Enter the telephone number press then enter the Sub Address up to 20 digits Up to 36 digits including telephone number pauses spaces FLASH and Sub Address Ex Telephone number 5551234 Sub Address 2762 Enter as 01 551234s2762 6 And then continue to enter the station name See page 27 01 SALES DEPT 7 7 2 1 2...

Page 83: ...ng Manual Redial Mode Sending a Fax with Sub Address 1 Set document s face down DOCUMENT SET 2 Enter the telephone number press then enter the Sub Address up to 20 digits Up to 36 digits including telephone number pauses spaces FLASH and Sub Address Ex Telephone number 5551234 Sub Address 2762 Enter as 5551234s2762 3 The document is stored into memory and your machine starts to dial the number of ...

Page 84: ...change the setting of Fax Parameter No 13 to Invalid See page 33 General Description Transaction Journal 1 JOURNAL 2 1 PRINT 2 VIEW 3a To print a Journal PRINTING 3b To view a Journal 1 XMT ONLY 2 ALL 4 Select the viewing mode To view transmission transactions only To view all transactions Ex You can view the transactions in the journal by pressing or Press to return to standby Use or to switch th...

Page 85: ...ls and Lists 85 Printout Journals and Lists An Individual Transmission Journal contains the information on the latest transmission Individual Transmission Journal IND XMT JOURNAL 1 IND JOURNAL 2 PRINTING 6 6 ...

Page 86: ...00 XMT 342345676 dd mmm 17 57 0800420000000 05 STOP 000 005 00 00 34 XMT 12324567 dd mmm 18 35 0210260200000 06 OK 001 001 006 00 00 20 XMT 44567345 dd mmm 18 44 C8044B03C0000 07 408 003 007 00 02 14 XMT 2345678 dd mmm 18 55 0040440A30080 31 OK 002 002 050 00 00 31 XMT 0245674533 dd mmm 08 35 C8044B03C1000 32 OK 003 003 051 00 01 32 XMT 0353678980 dd mmm 08 57 C8044B03C1000 13 PANASONIC HEAD OFFIC...

Page 87: ...sents the total number of pages that were attempted to be transmitted Asterisk indicates that the quality of some received copies was poor 6 File number 001 to 999 If the communication is stored into memory a file number is assigned for each communication 7 Duration of communication 8 Type of communication XMT means Transmission RCV means Reception POL means Polling FWD means Fax Forward RMT means...

Page 88: ... COMM JOURNAL Communication Journal COMM JOURNAL COMM JOURNAL DATE dd mmm yyyy TIME 15 00 1 2 3 MODE MEMORY TRANSMISSION START dd mmm 14 50 END dd mmm 15 00 FILE NO 050 4 5 6 7 8 9 10 STN COMM ONE TOUCH STATION NAME TEL NO PAGES DURATION NO ABBR NO 001 OK 01 SERVICE DEPT 001 001 00 01 30 002 OK 02 SALES DEPT 001 001 00 01 25 003 407 03 ACCOUNTING DEPT 000 001 00 01 45 004 BUSY 021 111 1234 000 001...

Page 89: ...document misfeeding occurred while storing the documents into memory for transmission but successfully stored document s was sent 3 digit Info Code see page 100 Information Codes indicates that the communication has failed In this case the machine will print out the attached report with first page of your document as shown on the previous page 7 One Touch Abbreviated number or mark mark indicates ...

Page 90: ...ted Number and Directory Search List of the telephone numbers you have stored One Touch Abbreviated and Directory Search List 1 SPEED DIAL LIST 2 1 ONE ABBR 2 DIR 3 To print a One Touch ABBR Number List To print a Directory Search List PRINTING 6 2 1 2 ...

Page 91: ... TOUCH STATION NAME TELEPHONE NO 01 SERVICE DEPT 121 555 1234 02 SALES DEPT 222 666 2345 03 ACCOUNTING DEPT 313 333 3456 NO OF STATIONS 03 4 PANASONIC HEAD OFFICE 201 555 1212 ABBR NO LIST DATE dd mmm yyyy TIME 15 00 1 2 3 ABBR NO STATION NAME TELEPHONE NO 01 ENG DEPT 888 555 1234 02 PURCHASE DEPT 999 666 2345 03 REGULATION DEPT 777 333 3456 NO OF STATIONS 03 4 PANASONIC HEAD OFFICE 201 555 1212 ...

Page 92: ...SE DEPT 02 555 666 2345 R REGULATION DEPT 03 777 333 3456 S SALES DEPT 01 121 555 1234 SERVICE DEPT 02 222 666 2345T NO OF STATIONS 06 4 PANASONIC HEAD OFFICE 201 555 1212 1 One Touch number or Abbreviated number nn One Touch number nn Abbreviated number 2 Station name recorded in the machine Up to 15 characters 3 Telephone number recorded in the machine Up to 36 digits 4 Number of recorded One To...

Page 93: ...ABBR NOS P1 TIMER XMT XMT 12 00 01 P2 TIMER POLL POLL 19 00 02 PANASONIC HEAD OFFICE 201 555 1212 1 Program key 2 Program name Up to 15 characters 3 Type of communication XMT indicates transmission POLL indicates polling ABBR GRP indicates that the Program key is programmed as a group key ONE TOUCH indicates that the Program key is programmed as a One Touch key 4 Timer Indicates the starting time ...

Page 94: ...RD NUMBER SETTING SETTING 01 CONTRAST HOME 1 Normal 2 Lighter 3 Darker 1 1 02 RESOLUTION HOME 1 Standard 2 Fine 3 S Fine 4 Halftone 2 1 99 MEMORY SIZE 4MB 6 PANASONIC HEAD OFFICE 201 555 1212 1 Parameter number 2 Description HOME means home position setting 3 Selection 4 Current setting indicates code or password is not set When the code or password is set it is shown in parenthesis 5 Standard set...

Page 95: ...m To print a Drum Unit Order Form PRINTING DRUM UNIT ORDER FORM It is time to replace the Drum Unit To order a replacement Drum Unit from your Authorized Dealer TONER CARTRIDGE ORDER FORM The toner supply in your machine is running low To order a replacement Cartridge from your Authorized Dealer _________________________________________ _________________________________________ Print your name and...

Page 96: ...Reception No recording paper The information code 010 will appear on the display if the paper runs out 17 Recording paper jam The information code 001 or 007 will appear on the display if the paper gets jammed 102 Recording paper doesn t advance into machine Make sure that there is paper in the Paper Tray Follow the instructions for loading paper 17 Recording paper doesn t eject after printing Che...

Page 97: ...t setting and the machine is printing the received document s from memory which also happens to be the 32nd transaction the machine will not auto answer until the Transaction Journal completes printing 107 57 Cannot transmit or receive An information code will be shown on the display Refer to the information code table to find out the trouble 100 No Unit Operation No unit operation To reset the ma...

Page 98: ...lways starts up at the end of the OGM and before the tape advances to the end of last ICM Your TAM only uses a single cassette tape to give OGM and record ICM Set Fax Parameter No 20 SILENT DET to Invalid And instruct the calling party to press twice on their touch tone phone during the OGM to start up your fax machine remotely 34 Cannot receive from a machine that does not send CNG signal a short...

Page 99: ...ace Trouble In Unattended Fax Mode OUT Mode Fax machine will not start to receive with the telephone answering machine in the auto answer mode Increase the ring count for detection on the telephone answering machine Mode Symptom Cause Action page ...

Page 100: ...station did not respond or communication error occurred 1 Check with the other party 2 Reload the document s and send again 402 During initial handshake communication error occurred Reload the document s and send again 403 No polling capability at the remote side Ask remote side to set POLLED ON 404 405 During initial handshake communication error occurred Reload the document s and send again 407 ...

Page 101: ...heck with the other party 550 Telephone line disconnected Check with the other party 554 555 Communication error occurred while receiving Check with the other party 570 A Remote Diagnostic or Firmware Update command was received while the Remote Diagnostic parameters are not set Check the settings of the Fax Parameters No 51 and 52 35 580 Sub Address transmission to a unit that has no Sub Address ...

Page 102: ...ay is reset only by opening and closing of the Printer Cover Clearing a Recording Paper Jam To clear the jam Info Code 001 1 1 Remove the Paper Tray Cover 2 Remove the jammed or wrinkled paper To clear the jam Info Code 007 1 1 Open the ADF Door and Printer Cover 2 Remove the Drum Unit Toner Cartridge Assembly and Document Return Tray 3 Remove the jammed paper 1 2 1 2 3 ...

Page 103: ...g 103 Problem Solving If a document becomes jammed in the machine the display will show the Information Code 030 or 031 Clearing a Document Jam To clear the jam 1 1 Open the ADF Door 2 Remove the jammed document 1 2 ...

Page 104: ...s black lines the document Scanning Area is probably dirty and must be cleaned Cleaning the Document Scanning Area To clean the Scanning Area 1 1 Open the ADF Door 2 Release the Scanning Guide Levers on both sides 2 Wipe the Scanning Area and Roller gently with a soft cloth gauze saturated with ethyl alcohol Be sure to use a clean cloth the scanning area can be easily scratched 1 2 ...

Page 105: ...3 Load the Cleaning Charts into the Paper Tray face down 4 MAINTENANCE 1 3 5 The Machine will feed out the charts and clean the printer roller CLEANING 7 8 1 1 PRINTER ROLLER CLEANING CHART HOW TO LOAD THE CLEANING CHARTS 1 REMOVE THE PAPER TRAY COVER 2 SET THESE 3 CLEANING CHARTS IN THE PAPER TRAY FACE DOWN 3 RE INSTALL THE PAPER TRAY COVER 4 PRESS FUNCTION 7 8 SET 1 SET 2 TO START CLEANING 5 DIS...

Page 106: ... you adjust the ADF Adjusting the Automatic Document Feeder ADF To adjust the ADF 1 Slide the Pressure Adjusting Lever to the desired position depending on the condition Position Condition To prevent no feed trouble Standard position To prevent multiple feed trouble 1 2 3 ...

Page 107: ... the Telephone Line Cable from the telephone jack that was supplied by the telephone company 2 Plug a different regular telephone into the same telephone jack 3 Check for dial tone through the handset If there is still no dial tone report it to your local telephone company or Call from another telephone to this number If the telephone does not ring report it to your local telephone company MONITOR...

Page 108: ...lines mm Fine 8 pels mm x 7 7 lines mm Super Fine 8 pels mm x 15 4 lines mm Recording Method Laser printer Recording Paper Plain Paper Recording Paper Size Letter A4 or Legal Printer Resolution Fax Copy 406 x 391 dpi Printer 600 x 600 dpi Effective Recording Size Letter 208 x 271 mm A4 202 x 289 mm Legal 208 x 348 mm Print Margin Recording Paper Capacity Approx 150 sheets using 80g m2 weight One T...

Page 109: ...by Energy Saver On Approx 6 0 Wh 5 5 Wh Standby Energy Saver Off Approx 17 Wh 17 Wh Room temperature 25 C Transmission Approx 17 W 17 W Reception Approx 460 W 450 W Copy Approx 460 W 450 W Maximum Approx 470 W 470 W Dimensions 355 x 364 x 220 mm excluding Projections and optional Paper Tray Weight Approx 7 3 kg excluding consumable supplies and options Operating Environment Temperature 10 to 35 C ...

Page 110: ...OTE 1 It is possible that the paper could meet all of the specifications listed above and still not print well because of the variations in paper manufacturing Therefore we recommend that you test the paper thoroughly before purchasing large quantities Basic Weight 60 to 90 g m2 Cut Edge Conditions Cut with sharp blades no visible frayed edges Grain Long grain Moisture Content 3 7 to 5 3 by weight...

Page 111: ... local Panasonic dealer for availability A Options B Supplies Order No Picture Description UE 403117 Handset Kit Order No Picture Description UG 3221 UG 3222 Toner Cartridge UG 3221 For 6000 pages printing UG 3222 For 3000 pages printing UG 3220 Drum Unit ...

Page 112: ...the internal parts becoming accessible in normal use In this instance users should have the equipment repaired or dispose of If the power supply cord and or telephone line cord of this equipment are damaged they must be replaced by the special cords supplied by an Authorized Panasonic service centre CAUTION denotes hazards that could result in minor injury or damage to the machine When you know th...

Page 113: ... fitted please observe the wiring code as shown below If in any doubt please consult a qualified electrician WARNING THIS APPLIANCE MUST BE EARTHED IMPORTANT The wires in this mains lead are coloured in accordance with the following code As the colours of the wires in the main lead of this appliance may not correspond with the coloured markings identifying the terminals in your plug proceed as fol...

Page 114: ... that it will not always be possible to communicate at the higher speeds for which this machine has been designed Neither Telecom or Panasonic New Zealand can accept responsibility should this situation arise IMPORTANT NOTICE Under power failure conditions this telephone may not operate Please ensure that a separate telephone not dependent on local power is available for emergency use in emergenci...

Page 115: ... COMM JOURNAL Refers to either the Communication Journal Relay Transmission Report or the Confidential XMT Report Contrast Signifies the scanning sensitivity in terms of lightness and darkness of your original transmitting pages DDD Direct Distance Dialling A telephone service that allows unassisted dialling no operator assistance is required Deferred Transmission The ability to send documents to ...

Page 116: ...it listing the last 32 transactions Keypad A group of numeric keys located on your control panel LCD Liquid Crystal Display The display area of your machine Logo Your programmed company name or identification up to 25 alphanumeric characters Manual Reception A mode that requires operator intervention to receive an incoming document Memory Transmission The documents are scanned into memory before a...

Page 117: ...endation for further routing forwarding or relaying of incoming faxes Sub Address Password ITU T recommendation for additional security that corresponds to the Sub Address Substitute Memory Reception Your machine s ability to store an incoming document into its memory when it runs out of recording paper or toner Transmission Reservation The ability to preset a telephone number so that you may rese...

Page 118: ...118 ITU T Image No 1 All specifications are based on the ITU T Image No 1 The sample shown below is not to scale ...

Page 119: ...eter List 94 Fax Parameter Table 33 Fixed Reduction 63 Function Key List 9 G Group Dialling 70 H Header Format 33 Header Print 33 I ID Number 25 Image Memory Capacity 108 IND XMT Journal 85 ITU T Image No 1 118 J Journal 84 K Key Buzzer Volume 33 L Loading Documents 37 LOGO 23 M Memory Transmission 42 Monitor Volume 21 O Off Hook Dialling 51 One Touch Keys 27 One Touch List 91 One Touch Abbreviate...

Page 120: ...Index 120 S Scanner Resolution 108 Sub Address Password 35 Sub Addressing 81 Substitute Memory Reception 65 T TAM Interface Mode 61 Toner Cartridge 15 Transmission Reservation 53 U User Parameters 22 ...

Page 121: ...memo 121 ...

Page 122: ...For Service Call For Customer Support Panasonic Communications Co Ltd Fukuoka Japan http www panasonic co jp global Printed in Philippines March 2005 PJQMC0214ZA T0305 0 ...

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Panasonic Panafax UF-4100, Operating Instructions Manual

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