6. Fax
50
6.9 Using the unit with an
answering machine
6.9.1 Setting up the unit and an answering
machine
1
Connect the answering machine (
1
).
L
An answering machine is not supplied.
L
Remove the stopper (
2
) if attached.
2
Set the number of rings on the answering machine to
4 rings or less.
L
This will allow the answering machine to answer
the call first.
3
Record a greeting message on the answering
machine.
L
We recommend you record a message that is
under 10 seconds long, and not to pause for
more than 4 seconds during the message.
Otherwise, both machines will not function
correctly.
4
Activate the answering machine.
5
Set the unit to the desired receiving mode (page 47).
L
If you set it to FAX ONLY mode,
change the ring
setting in FAX ONLY mode to “
5
” (feature
#210 on page 58).
6
Make sure each of the following are unique:
–
the remote access code of the answering
machine
–
the fax activation code (feature #434 on page 61)
–
remote access to your phone company’s Voice
Mail (if you subscribed)
Note:
L
If the call is a phone call, the answering machine will
record voice messages.
If a fax calling tone is detected, the fax machine will
receive a fax automatically.
L
Regarding the remote access code for the answering
machine, see the operating instructions of the
answering machine.
Receiving a voice message and fax document in one
call
The caller can leave a voice message and send a fax
document during the same call. Inform the caller of the
following procedure beforehand.
1.
The caller calls your unit.
L
The answering machine will answer the call.
2.
The caller can leave a message after the greeting
message.
3.
The caller presses
{*}{#}{
9
}
(pre-selected fax
activation code).
L
The unit will activate the fax function.
4.
The caller presses the start button to send a
document.
Note:
L
To use this feature, make sure remote fax activation
is turned ON (feature #434 on page 61). The fax
activation code can also be changed.
L
If there is no room left in the memory of your
answering machine, the unit may not be able to
receive documents. See the operating instructions of
the answering machine and erase unnecessary
messages.
1
2
Summary of Contents for KX-MC6040 - Color Laser Multi-Function...
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