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Panasonic KX-FC235E, Operating Instructions Manual, Page: 2 / 114

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Panasonic KX-FC235E Operating Instructions Manual Download Page 2

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Location of Controls

How to use the operating instructions

When following operating instructions, always keep the front cover page (next page) open for easy 
reference to the buttons.

OPEN

FC235E-PFQX2180YA_en.book  Page i  Monday, June 27, 2005  11:54 AM

Summary of Contents for KX-FC235E

Page 1: ...h Caller ID and SMS To use these features you must subscribe to the appropriate service of your service provider This model is designed to be used only in the United Kingdom and Ireland Compact Plain Paper Fax with DECT Operating Instructions Model No KX FC235E Be sure to use the telephone line cord included in this unit ...

Page 2: ...i Location of Controls How to use the operating instructions When following operating instructions always keep the front cover page next page open for easy reference to the buttons OPEN ...

Page 3: ...LLER ID B HOLD C PLAYBACK E COPY H LOCATOR C RECALL Q DIGITAL SP PHONE P MEMO F REDIAL R ERASE D MENU L SET I FAX START I MIC A START I GREETING CHECK O MUTE S STOP J GREETING REC M NAVIGATOR N VOLUME N A B C D E F G I K L M O P Q R S H J N B C F H J K A E D G I Buttons j OK Menu OK A k Phonebook B C Talk C Navigator D s Speakerphone E R Recall F R Redial Pause G ih Off Power H C T Clear Mute I IN...

Page 4: ...urope a Division of Panasonic Marketing Europe GmbH Panasonic Testing Centre Winsbergring 15 22525 Hamburg Germany Trademarks L Eatoni and LetterWise are trademarks of Eatoni Ergonomics Inc Date of purchase Serial number found on the rear of the unit Dealer s name and address Dealer s telephone number Caution L Note that the images of copied or received documents will remain on the used ink film U...

Page 5: ...lead Install the unit where no one can step or trip on the cord 10 Do not overload power outlets and extension cords This can result in the risk of fire or electric shock 11 Never push any objects through slots in this unit This may result in the risk of fire or electric shock Never spill any liquid on the unit 12 To reduce the risk of electric shock do not disassemble this unit Take the unit to a...

Page 6: ...nstructions may cause the battery ies to swell or explode WARNING L To prevent the risk of fire or electrical shock do not expose this product to rain or any type of moisture L Unplug this unit from power outlets if it emits smoke an abnormal smell or makes unusual noise These conditions can cause fire or electric shock Confirm that smoke has stopped and contact an authorised service centre Inform...

Page 7: ... sunlight L Do not place heavy objects on top of the unit L The unit should be kept away from heat sources such as heaters kitchen stoves etc It should not be placed in rooms where the temperature is less than 5 C or greater than 35 C base unit 40 C handset Damp basements should also be avoided Routine care L Wipe the outer surface of the unit with a soft cloth Do not use benzine thinner or any ab...

Page 8: ...ould be consulted for an up to date list of PBX s with which the apparatus is compatible It cannot be guaranteed that the apparatus will operate under all possible conditions of connection to compatible PBX s This apparatus is suitable for connection to a PBX with or without initial proceed indication This apparatus is suitable for connection to a PBX with or without secondary proceed indication A...

Page 9: ... PLUG IS INSERTED INTO ANY 13 AMP SOCKET If a new plug is to be fitted please observe the wiring code as shown below If in any doubt please consult a qualified electrician WARNING THIS APPLIANCE MUST BE EARTHED IMPORTANT The wires in this mains lead are coloured in accordance with the following code Green and Yellow Earth Blue Neutral Brown Live As the colours of the wire in the mains lead of this...

Page 10: ...g back 38 4 9 Erasing caller information 39 4 10 Storing caller information into the phonebook 40 SMS 4 11 SMS Short Message Service 41 4 12 Turning SMS ON OFF 41 4 13 Changing SMS message centre numbers 41 4 14 Registering mailboxes 42 4 15 Sending a message 42 4 16 Receiving a message 43 4 17 Guide to SMS settings 45 4 18 Available character entries for SMS 47 5 Fax Sending Faxes 5 1 Sending a f...

Page 11: ...nformation 10 1 Available character entries for the handset 86 11 Help Error Messages 11 1 Error messages Reports 88 11 2 Error messages Base unit display 89 Troubleshooting 11 3 When a function does not work check here 91 Jams 11 4 Recording paper jams 98 11 5 Document jams sending 101 Cleaning 11 6 Document feeder scanner glass cleaning 102 11 7 Thermal head cleaning 103 12 General Information P...

Page 12: ...for future shipping and transportation of the unit No Item Part number 1 Quantity Notes 1 Mains lead PFJA03A005X 1 2 Telephone line cord PFJA04B012Y 1 for UK 3 Paper tray Tray PFKS1088Y1 3 Guide PFKS1120Z1 4 1 4 Starter ink film 10 metres long 1 prints about 28 A4 sized pages 2 5 Handset 1 6 Rechargeable batteries HHR 4EPT 2 AAA R03 size 7 Handset cover PQYNTCD320ET 1 8 Operating instructions PFQX...

Page 13: ...Most major credit and debit cards accepted L All enquires transactions and distribution facilities are provided directly by Panasonic UK Ltd L It couldn t be simpler L Also available through our Internet is direct shopping for a wide range of finished products take a browse on our website for further details Additional replacement accessories 1 We recommend that you buy a full size replacement fil...

Page 14: ...ase a character number page 27 Press and hold to erase all characters numbers K HELP L To print helpful information for quick reference page 23 L MENU L To initiate or exit programming M GREETING REC L To record a greeting message page 62 N NAVIGATOR VOLUME L To adjust volume page 24 L To search for a stored item page 35 51 L To select features or feature settings during programming page 67 L To n...

Page 15: ...es such as call waiting page 31 or for transferring extension calls G R Redial Pause L To redial one of the last 10 numbers dialled from the handset page 29 L To insert a pause during dialling H ih Off Power L To turn power ON OFF page 23 L To hang up page 29 31 L To stop an operation or programming session L To exit programming I C T Clear Mute L To erase a character number page 32 Press and hold...

Page 16: ... base unit handset is not registered to base unit no power on base unit k Handset is on an outside call o Call bar is ON page 78 5 Battery strength page 22 VE Voice enhancer is set to high or low tone page 29 N Night mode is ON page 76 X Key lock is ON page 30 2 Handset number The left icon shows handset 2 example page 77 2 Base unit number The left icon shows base unit 2 example page 77 F New SMS...

Page 17: ...the shipping tape 2 1 Microphone 2 Document guides 3 Paper tray 4 Metal recording paper guide 5 Recording paper entrance 6 Recording paper exit 7 Tension plate 8 Antenna 9 Front cover j Document entrance k Document exit l Speaker m Green button Back cover release button n Back cover 9 2 6 5 4 8 7 3 n l k 1 j m 1 Speaker 2 Receiver 3 Microphone 1 2 3 2 1 ...

Page 18: ... up the centre part 2 Release the back cover by pushing the green button 1 L You can also release the back cover by pushing in the green lever 2 3 Open the back cover 4 Insert the front ink film roll by inserting its blue gear into the left slot of the unit 1 Insert the rear ink film roll by inserting its white gear into the left slot of the unit 2 L The ink film is safe to touch and will not rub ...

Page 19: ...The ink film is wrapped around the blue core 3 at least once Incorrect L The ink film is not wrapped around the blue core 4 L The ink film is reversed L The ink film is slack or creased 6 Close the back cover securely by pushing down on the notched area at both ends 1 7 Close the front cover securely 1 2 Tight 1 turn 3 4 1 ...

Page 20: ...unit or degradation of print quality which may occur from the use of non Panasonic replacement film 1 Open the covers see steps 1 to 3 on page 16 2 Remove the used core 1 and used ink film 2 3 Remove the stoppers 1 and tags 2 from the new ink film 3 4 Insert the ink film and close the covers see steps 4 to 7 on page 16 2 2 Paper tray Insert the tabs on the paper tray 1 into the slots on the back o...

Page 21: ...efer to page 106 for information on recording paper 1 Pull the tension plate forward 1 2 Fan the paper to prevent paper jams 3 Insert the paper print side down 1 4 Push the tension plate back 1 L If the paper is not inserted correctly readjust the paper or the paper may jam 1 Correct Incorrect 1 1 ...

Page 22: ...eries must be replaced We recommend the use of Panasonic batteries See page 11 for accessory information Important L Use only rechargeable batteries If you install non rechargeable batteries and start charging the batteries may leak electrolyte L Do not mix old and new batteries 1 Press the notch on the handset cover firmly and slide it in the direction of the arrow 2 Remove the old batteries posi...

Page 23: ... telephone wiring during a lightning storm L When you operate this product the power outlet should be near the product and easily accessible L Be sure to use the telephone line cord included in this unit L Do not extend the telephone line cord Note L If any other device is connected to the same telephone line this unit may disturb the network condition of the device L If you use the unit with a co...

Page 24: ...et is turned OFF it will be turned ON automatically when it is placed on the base unit L If 7 flashes when you lift the handset off the base unit charge the batteries at least 15 minutes Battery life After your Panasonic batteries are fully charged you can expect the following performance Ni MH Batteries typical 700 mAh Note L Actual battery performance depends on a combination of how often the ha...

Page 25: ... quick reference BASIC SETTINGS How to set the date time your logo and fax number FEATURE LIST How to program the features PHONEBOOK How to store names and numbers in the base unit phonebook and how to dial them TAM OPERATION How to use the telephone answering machine FAX RECEIVING How to set the base unit to receive faxes COPIER How to use the copier function REPORTS List of available reports 1 P...

Page 26: ...iver volume While using C or INT press e or v Speaker volume While using s press e or v 3 6 Adjusting base unit volume Ringer volume While the unit is idle press A or B L If any documents are in the document entrance you cannot adjust the volume Confirm that there are no documents in the entrance To turn the ringer OFF 1 Press B repeatedly to display RINGER OFF OK 2 Press SET L When a call is rece...

Page 27: ...t Handset Setup then press 3 Select Time Settings then press 4 Select Set Date Time then press L The cursor will appear on the display 5 Enter the current date month year by selecting 2 digits for each Example 10 August 2005 Press 1 0 0 8 0 5 6 Enter the current hour minute by selecting 2 digits for each Press repeatedly to select AM PM or 24 hour time entry Example 3 15 PM 12 hour time entry 1 Pr...

Page 28: ...M D 10 M 08 Y 05 TIME 03 15PM 6 Press SET L The next feature will be displayed 7 Press MENU To correct a mistake Press or to move the cursor to the incorrect number and make the correction 3 8 Your logo Your logo will be printed on the top of each page sent from your unit The logo can be your name or the name of your company 1 Press MENU SYSTEM SETUP PRESS NAVI 2 Press or repeatedly to display the...

Page 29: ...ou want to delete and press STOP L To erase all characters press and hold STOP To insert a character 1 Press or to move the cursor to the position to the right of where you want to insert the character 2 Press MUTE to insert a space and enter the character To select characters using A or B Instead of pressing the dial keys you can select characters using A or B 1 Press B repeatedly to display the ...

Page 30: ...p to 20 digits Example NO 1234567 5 Press SET L The next feature will be displayed 6 Press MENU Note L The button enters a and the button enters a space Example 234 5678 Press 2 3 4 5 6 7 8 L To enter a hyphen in a telephone number press RECALL To correct a mistake Press or to move the cursor to the incorrect number and make the correction To delete a number Press or to move the cursor to the numb...

Page 31: ... exit the list press ih 3 Press C or s L If s is pressed the unit will redial automatically if the other party s line is engaged To edit a number in the redial list before calling it 1 Press R 2 Press e or v repeatedly to select the desired number then press j OK 3 Select Edit and Call then press 4 Press or to move the cursor then edit the number L Place the cursor on the number you wish to erase ...

Page 32: ...k OFF press j OK for about 2 seconds Note L Key lock is turned OFF when the handset is turned OFF 4 1 2 With the base unit 1 Press DIGITAL SP PHONE 2 Dial the telephone number 3 When finished talking press DIGITAL SP PHONE Speakerphone operation For best performance please note the following Use the speakerphone in a quiet environment Speak alternately with the caller If you or the other party hav...

Page 33: ... Keep the front cover page open for button locations RECALL base unit R handset is used to access optional telephone services such as call waiting Contact your telephone company business office for details Call waiting When a call waiting tone is heard during a conversation place the existing call on hold and answer the second call by pressing RECALL R L Each time you press RECALL R you can switch...

Page 34: ...33 To correct a mistake 1 Press or to move the cursor to the incorrect character number 2 Press C T L To erase all characters numbers press and hold C T 3 Enter the correct character number 4 4 2 Categories Categories can help you find items in the handset phonebook quickly and easily When adding an item to the handset phonebook you can assign it to the desired category You can change the names of...

Page 35: ...ip to step 8 7 Edit the telephone number For further details see the storing procedure on page 32 8 Press j OK 9 Select the desired category for the item then press 10 Select Save then press L To edit other items repeat steps 2 to 10 11 Press ih 4 4 5 Erasing stored items To erase an item 1 Press k 2 Press e or v repeatedly to display the desired item L To search by first character index search se...

Page 36: ... v repeatedly to select the desired item L To search by first character index search see page 32 To search by category see page 33 3 Press to dial the number 4 5 Base unit phonebook The base unit phonebook allows you to make calls without having to dial manually You can store 100 names and telephone numbers to the phonebook L You can also send faxes using the base unit phonebook page 51 L The hand...

Page 37: ...dly to display LISA L To stop the search press STOP L To dial the displayed party press DIGITAL SP PHONE 4 5 3 Editing a stored item 1 Press 2 Press A or B repeatedly to display the desired item 3 Press MENU 4 Press L If you do not need to edit the name skip to step 6 5 Edit the name For further details see the storing procedure on page 34 6 Press SET L If you do not need to edit the telephone num...

Page 38: ...ored name will be displayed and logged The handset will use the ring tone assigned to the caller s category L If the unit is connected to a PBX Private Branch Exchange system caller information may not be received properly Consult your PBX supplier L If the unit cannot receive caller information the following will be displayed OUT OF AREA The caller dialled from an area which does not provide Call...

Page 39: ...set The display will show the number of new calls in standby mode Example 1 Press j OK 2 Select Caller List then press L The most recent call is displayed 3 Press v to search from the most recently received caller information L If you press e the display order will be reversed L A Q is displayed next to items which have already been viewed or answered even if they were viewed or answered using ano...

Page 40: ...page open for button locations 4 8 1 With the handset 1 Press j OK 2 Select Caller List then press 3 Press e or v repeatedly to display the desired item 4 To add a number Press the dial key 0 to 9 L The number you pressed is added to the top of the current number To erase a number Press j OK select Edit and Call then press Press or to place the cursor on the number you wish to erase then press C T...

Page 41: ...ired item then press j OK 4 Select Erase then press L To erase all items select Erase All then press 5 Select Yes then press 6 Press ih 4 9 2 With the base unit To erase all caller information 1 Press CALLER ID 2 Press ERASE 3 Press SET L To cancel erasing press STOP To erase specific caller information 1 Press CALLER ID 2 Press A or B repeatedly to display the desired item 3 Press L To cancel era...

Page 42: ...hen press j OK 6 Enter the telephone number up to 24 digits then press j OK 7 Select the desired category for the item then select 8 Select Save then press 9 Press ih Note L To edit a name and number see page 33 L If there is no space to store new items Memory Full will be displayed Erase unnecessary items page 33 4 10 2 Into the base unit phonebook 1 Press CALLER ID 2 Press A or B repeatedly to d...

Page 43: ...L If the unit is connected to a PBX system you may not be able to use SMS features 4 12 Turning SMS ON OFF You must turn SMS ON for both the handset and the base unit L Keep the front cover page open for button locations 4 12 1 With the handset 1 Press j OK 2 Select SMS then press 3 Select Public then press 4 Select Settings then press 5 Enter 0000 default base unit PIN L If you changed the PIN en...

Page 44: ... its password 4 Select Create then press L If Use Last Text is displayed you can use the text from the last message you created by pressing e This message will be displayed only if the last message was created using the same mailbox you selected in step 3 5 Enter the message page 47 then press j OK 6 Enter the destination telephone number Manually Enter the number up to 20 digits Using the handset...

Page 45: ...phone number 6 To send the message press j OK select Send then press To send the message to the same destination number press j OK then continue from step 9 4 15 1 Writing and sending a new message page 42 To send the message to a different destination number erase the displayed number by pressing C T then continue from step 6 4 15 1 Writing and sending a new message page 42 4 15 3 Editing a saved...

Page 46: ...der s telephone number As a result sender names stored in the handset phonebook may not be displayed 4 16 2 Replying to a message 1 While reading a received message press j OK 2 Select Reply then press 3 Enter a message page 47 then press j OK 4 Edit the destination telephone number and or press j OK 5 Continue from step 9 4 15 1 Writing and sending a new message page 42 Editing forwarding a messa...

Page 47: ...ess 4 Select Settings then press 5 Enter 0000 default base unit PIN L If you changed the PIN enter it page 80 6 Select Private Mailbox then press 7 Select the desired mailbox name then press 2 times 8 Enter the mailbox s 4 digit password 9 Edit the mailbox name up to 5 characters see page 47 for character entry then press j OK L To erase the mailbox press and hold C T press j OK select Yes press t...

Page 48: ...4 Telephone 46 10 Press ih ...

Page 49: ...between uppercase and lowercase To enter another character located on the same dial key press to move the cursor to the next space then press the appropriate dial key This is not necessary when entering text in LetterWise mode 4 18 1 Character entry modes Several character entry modes are available When the handset displays the character entry screen press k then select a character entry mode and ...

Page 50: ...4 Telephone 48 Numeric entry table 0 9 Greek character table M Extended character table N L The following are used for both uppercase and lowercase ...

Page 51: ...a compatible fax machine PHOTO For documents containing photographs shaded drawings etc L Using the FINE SUPER FINE and PHOTO settings will increase transmission time L If the resolution setting is changed during feeding it will be effective from the next page To redial the last number 1 Press REDIAL 2 Press FAX START L If the line is busy the unit will automatically redial the number up to 5 time...

Page 52: ...t faxes To print manually see page 105 To print automatically after every 30 new fax transmissions and receptions make sure feature 22 is activated page 69 For an explanation of error messages see page 88 5 2 Documents you can send Minimum document size Maximum document size Effective scanning area L Shaded area will be scanned Document weight L Single sheet 45 g m2 to 90 g m2 L Multiple sheets 60...

Page 53: ...nswering by turning ON the connecting tone feature feature 76 on page 71 5 4 Broadcast transmission By storing base unit phonebook items page 34 into the broadcast memory you can send the same document to multiple parties up to 20 Your programmed items will remain in the broadcast memory allowing frequent re use L Keep the front cover page open for button locations 5 4 1 Programming items into the...

Page 54: ...eport Broadcast sending report Note L If you select FINE SUPER FINE or PHOTO resolution the number of pages that the unit can send will decrease L If the document exceeds the memory capacity sending will be cancelled L If a party is busy or does not answer it will be skipped and redialled later up to 5 times To send the same document to a one time group of parties You can also select a one time gr...

Page 55: ...e 57 by pressing AUTO ANSWER repeatedly Note L Make sure feature 77 is set to TAM FAX beforehand page 71 L Do not connect an answering machine to the same telephone line If connected set the automatic answer feature to OFF by pressing AUTO ANSWER repeatedly How phone calls and faxes are received If the call is a phone call the fax machine will record the caller s message automatically If a fax cal...

Page 56: ...You have to answer all calls manually To receive a fax press FAX START 5 7 2 Use as a telephone and or fax Your situation You want to answer phone calls yourself and receive faxes automatically without rings Setup Set the fax machine to TEL FAX mode page 56 by pressing AUTO ANSWER repeatedly Note L Make sure feature 73 is set to TEL FAX beforehand page 71 How phone calls and faxes are received If ...

Page 57: ...or s to answer the call 2 When document reception is required a fax calling tone slow beep is heard or no sound is heard press j OK 3 Select Fax Start then press 4 Press ih or place the handset on the base unit How to receive phone calls and faxes with an extension telephone If you have another telephone connected to the same line extension telephone you can use the extension telephone to receive ...

Page 58: ...ling tone is detected The unit receives the fax automatically without ringing When a fax calling tone is not detected A The unit will ring You may answer the call L Callers will hear a ring back tone different from the one generated by the telephone company L An extension telephone if connected to the same line will not ring at this time B If you do not answer the call the unit will activate the f...

Page 59: ...he unit reduces the size of the received document to 92 when printing See feature 36 on page 69 for details Receiving a voice message and fax document in one call The caller can leave a voice message and send a fax document during the same call Inform the caller of the following procedure beforehand 1 The caller calls your unit L The answering machine will answer the call 2 The caller can leave a ...

Page 60: ... changed feature 06 on page 68 L By default the unit reduces the size of the received document to 92 when printing See feature 36 on page 69 for details 5 10 Receive polling retrieving a fax placed on another fax machine This feature allows you to retrieve a document from another compatible fax machine Therefore you pay for the call Make sure that no documents are fed into your unit and that the o...

Page 61: ... to display JUNK LIST SET 3 Press SET 4 Press A or B repeatedly to display the party you wish to prevent fax reception from 5 Press SET L To program other parties repeat steps 4 to 5 6 Press STOP to exit the program Note L If there is no space to store new items LIST FULL is displayed in step 3 or step 5 Erase unnecessary items To display the junk fax prohibitor list 1 Press MENU repeatedly to dis...

Page 62: ...n you want to copy the document then remove it for other uses To use this feature activate feature 34 page 69 beforehand The default setting is OFF L The document will be fed into the unit and scanned into memory The unit will then print the data If the document exceeds the memory capacity copying of the exceeded document will be cancelled and this feature will be turned OFF automatically However ...

Page 63: ... 2 times to display COLLATE OFF 4 Press A or B repeatedly to display COLLATE ON 5 Press START Example Making 2 copies of a 4 page original document Note L The unit will store the documents into memory while collating the copies If memory becomes full while storing the unit will only print out the stored pages L After copying the collating feature will turn OFF automatically L If the unit has run o...

Page 64: ...rding press STOP L The unit will repeat your message Note L You can change the maximum TAM FAX greeting message recording time to 60 seconds feature 54 on page 71 If you change the setting to 60 seconds we recommend that you tell the caller in your TAM FAX greeting message to press 9 before starting fax transmission If you change the setting from 60 seconds to 16 seconds your TAM FAX greeting mess...

Page 65: ...ithin 5 seconds of the beginning of the message the previous message will be played L To play back a specific message press or and search for the message you want to listen to To skip a message Press to play the next message To stop playback temporarily Press STOP L If you press PLAYBACK within 1 minute the unit will resume playing the rest of the messages Voice time day stamp During playback the ...

Page 66: ...7 Answering Machine 64 4 To stop recording press MEMO L You can also stop recording by pressing STOP ...

Page 67: ... the recorded messages Erase any unnecessary messages 7 4 2 Remote operation using remote commands 1 Repeat During playback L The current message is repeated L If pressed within 5 seconds of playback the previous message will be played 2 Skip During playback L The current message is skipped The next message is played 4 New message playback L New messages are played back 5 All message playback L Al...

Page 68: ...nit and wait for 25 rings L A beep will sound 2 Enter the remote operation ID feature 11 on page 68 within 8 seconds L The auto answer setting will be turned ON The receiving mode will be set to TAM FAX or FAX ONLY mode depending on the setting of feature 77 page 71 3 Hang up the handset Note L You cannot turn ON the auto answer setting when the unit is set to TEL FAX mode Recording a marker messa...

Page 69: ...elect the feature you wish to program Press or repeatedly to display the desired feature L The current setting of the feature will be displayed 5 Press A or B repeatedly to display the desired setting L This step may be slightly different depending on the feature 6 Press SET L The setting you selected is set and the next feature will be displayed 7 To exit programming press MENU at any time To pro...

Page 70: ...ult 3 4 5 6 7 8 or 9 Note L Set feature 77 to FAX ONLY page 71 beforehand Code 06 Changing the ring setting in TAM FAX mode TAM RING COUNT RINGS 2 To change the number of rings before the unit answers a call in TAM FAX mode You can select 2 default 3 4 TOLL SAVER or RINGER OFF See page 57 for details Note L Set feature 77 to TAM FAX page 71 beforehand Code 10 Changing the maximum recording time fo...

Page 71: ...dly to select ON 6 Press SET 7 Enter the fax number L To enter an item using the base unit phonebook press A or B repeatedly to display the desired item 8 Press SET 9 Enter the transmission start time L If you select 12 hour time entry when you set the date and time page 26 press repeatedly to select AM or PM L If you selected 24 hour time entry when you set the date and time page 26 the time is s...

Page 72: ...ault Deactivates this feature Code 43 Setting the recording time alert REC TIME ALERT OFF To alert you with beeps when there is less than 60 seconds of remaining recording time The slow beeps will continue until you erase the recorded messages page 63 ON You will be alerted that you have reached the recording time limit by a beeping sound OFF default Deactivates this feature Code 44 Setting the me...

Page 73: ...re in memory Code 73 Changing the receiving mode in the manual answer setting MANUAL ANSWER TEL TEL default Telephone mode page 55 TEL FAX Telephone Fax mode page 56 Code 76 Setting the connecting tone CONNECTING TONE ON If you often have trouble when sending faxes this feature allows you to hear connecting tones fax tone ring back tone and busy tone You can use these tones to confirm the status o...

Page 74: ...sired direct command to display the desired setting L This step may be slightly different depending on the feature 4 Press SET 5 To exit programming press MENU 8 4 1 Program code and direct command button 0 1 Date and time L Enter the date and time using the dial keypad See page 26 for details 0 2 Your logo L Enter your logo using the dial keypad See page 26 for details 0 3 Your fax number L Enter...

Page 75: ...matic Caller ID list 1 ON 2 OFF default 3 4 Quick scan 1 ON 2 OFF default 3 6 Receiving reduction 1 72 2 86 3 92 default 4 100 3 9 Display contrast 1 NORMAL default 2 DARKER 4 1 Fax activation code 1 ON default 2 OFF L If you select ON next enter your 2 to 4 digit code using 0 9 and 4 2 Message alert 1 ON 2 OFF default 4 3 Recording time alert 1 ON 2 OFF default 4 4 Memory reception alert 1 ON def...

Page 76: ...74 7 7 Auto answer 1 FAX ONLY 2 TAM FAX default 7 8 TEL FAX ring setting 1 1 2 2 default 3 3 4 4 5 5 6 6 7 7 8 8 9 9 8 0 Set default 1 YES 2 NO default L If you select YES press SET 2 times then press MENU to exit programming ...

Page 77: ...tone Ringtone 1 page 76 Night Mode Start End 23 00 06 00 page 77 On Off Off page 76 Ring Delay 60 sec page 77 Select Category page 77 Display Setup Standby Display Off page 77 Select Language English page 77 Contrast Level 3 page 78 Call Options Call Bar page 78 Auto Talk Off page 78 Registration Register H set page 82 Select Base Auto page 82 Other Options Handset PIN 0000 page 78 LetterWise Engl...

Page 78: ...arm sounds 8 5 3 Ringer options Changing ring tones You can choose the ring tone used by the handset Ext Ringtone Selects the ring tone for outside calls Int Ringtone Selects the ring tone for intercom calls 1 Press j OK 2 Select Handset Setup then press 3 Select Ringer Setup then press 4 Select the desired item then press 5 Select the desired ring tone then press 6 Press ih Note L If you select o...

Page 79: ... press 7 Press ih Note L Delayed ring will not sound if this feature is set either to 90 sec or 120 sec This is because the base unit detects an incoming call prior to handset Selecting categories to bypass night mode 1 Press j OK 2 Select Handset Setup then press 3 Select Ringer Setup then press 4 Select Night Mode then press 5 Select Select Category then press 6 Press the desired category number...

Page 80: ...s 5 Select On or Off default then press 6 Press ih 8 5 7 Other options Changing the handset PIN personal identification number For security the handset PIN must be entered when changing certain settings The default PIN is 0000 Important L If you change the PIN please make note of your new PIN The unit will not reveal the PIN to you If you forget your PIN consult our Customer Care Centre 1 Press j ...

Page 81: ... functions using the base unit PIN Helpful hints L To exit programming press ih at any time 8 5 9 Call Options Changing the recall time Change the recall time of the handset if necessary depending on the requirements of your service provider or PBX 1 Press j OK 2 Select Base Unit Setup then press 3 Enter 0000 default base unit PIN L If you changed the PIN enter it page 80 4 Select Call Options the...

Page 82: ...shing numbers indicate call restriction is turned ON for the corresponding handset L To turn call restriction OFF for a handset press the number again The number will stop flashing 7 Press j OK 8 Select a memory location then press L If the memory location already contains a restricted number the number is displayed 9 Enter the phone number or area code to be restricted up to 8 digits then press j...

Page 83: ...8 Programmable Features 81 Caller ID list for the handset page 37 L The repeater mode will be retained page 83 ...

Page 84: ...e registration tone continues to sound With the handset still on the base unit wait until a confirmation tone sounds and w stops flashing Note L If an error tone sounds or if w is still flashing register the handset manually L If all registered handsets start ringing in step 2 press LOCATOR to stop Start again from step 1 L Charge the batteries of your additional handset for about 7 hours before i...

Page 85: ... you want to cancel by pressing the desired base unit number L The selected base unit number s will flash L To cancel a selected base unit number press the number again The number will stop flashing 8 Press j OK 9 Select Yes then press 10 Press ih Note L To register the handset to another base unit or to the same base unit again see manual registration on page 82 9 2 6 Increasing the range of the ...

Page 86: ...page open for button locations Example When handset 1 transfers a call to handset 2 1 Handset 1 During an outside call press INT and 2 desired handset number L The outside call will be put on hold L If there is no answer press INT or C to return to the outside call 2 Handset 2 Press INT C or s to answer L Handset 2 can talk with handset 1 3 Handset 1 To complete the call transfer press ih To estab...

Page 87: ... 4 To continue copying another item select Yes then press Find the desired item then press L To finish copying select No then press 5 Press ih Copying all stored items 1 Press k then press j OK 2 Select Copy All then press 3 Enter the handset number you wish to send the items to L When all items have been copied Completed is displayed 4 Press ih Note L If the other handset the receiver is not in s...

Page 88: ... numbers Press to switch between uppercase and lowercase To enter another character located on the same dial key press to move the cursor to the next space then press the appropriate dial key This is not necessary when entering text in LetterWise mode 10 1 1 Character entry modes Several character entry modes are available When the handset displays the character entry screen press k then select a ...

Page 89: ... Greek character table M Extended 1 character table N L The following are used for both uppercase and lowercase Extended 2 character table O L The following are used for both uppercase and lowercase Cyrillic character table P ...

Page 90: ...e of a problem with the other party s fax machine Check with the other party JUNK FAX PROH REJECT L The fax was rejected by the junk fax prohibitor feature page 59 MEMORY FULL L The memory is full of received documents due to a lack of recording paper a lack of ink film or a recording paper jam Install paper page 19 install ink film page 16 or clear the jammed paper page 98 NO DOCUMENT L The docum...

Page 91: ...ll paper page 19 and press START to clear the message L The recording paper has jammed near the recording paper entrance Clear the jammed paper page 98 and press START to clear the message COVER OPEN L The back cover is open Close it FAX IN MEMORY L The unit has a document in memory See the other displayed message instructions to print out the document For fax memory capacity see page 106 FAX MEMO...

Page 92: ... A recording paper jam occurred Clear the jammed paper page 98 PLEASE WAIT L The unit is checking that there is no slack or crease on the ink film Wait for a moment while the check is completed PHONEBOOK FULL L There is no space to store new items in the base unit phonebook Erase unnecessary items page 35 POLLING ERROR L The other party s fax machine does not support polling Check with the other p...

Page 93: ...ted halfway Insert it correctly page 19 and press START to clear the message The other party complains they only hear a fax tone and cannot talk L FAX ONLY mode is set Tell the other party the number is only used for faxes L Change the receiving mode to TAM FAX mode page 57 TEL mode page 55 or TEL FAX mode page 56 The REDIAL PAUSE button does not function properly L If this button is pressed durin...

Page 94: ... handset is not turned ON Turn the power ON page 23 The handset will not turn ON L Make sure that the batteries are installed correctly page 20 L Fully charge the batteries page 22 L Clean the charge contacts and charge again page 22 w is flashing L The handset is not registered to the base unit Register it page 82 L The handset is too far from the base unit Move closer L The mains lead is not con...

Page 95: ...mmed paper page 98 I cannot make a call with the handset L The call bar feature is set Turn it OFF page 78 L You dialled a call restricted number Remove the number from the call restricted list page 80 L The key lock feature is turned ON Turn it OFF page 30 I cannot register a handset to a base unit L The maximum number of base units are already registered to the handset Cancel unused base unit re...

Page 96: ...has dried completely Problem Cause Solution I cannot receive documents L The ink film is empty Replace the ink film with a new one page 18 I cannot receive documents automatically L The receiving mode is set to TEL mode Change the receiving mode to TAM FAX mode page 57 FAX ONLY mode page 58 or TEL FAX mode page 56 L The time taken to answer the call is too long Decrease the number of rings before ...

Page 97: ...re 77 page 71 and press AUTO ANSWER repeatedly to select the desired mode L If you want to set TEL or TEL FAX mode set the desired mode using feature 73 page 71 and press AUTO ANSWER repeatedly to select the desired mode I cannot receive documents using the handset L The memory is full of received documents due to a lack of recording paper a lack of ink film or a recording paper jam Install paper ...

Page 98: ...not in TAM FAX mode Change to TAM FAX mode page 57 L You are using a pulse telephone Try again using a touch tone phone The other party complains that they cannot leave a voice message L The memory is full Erase unnecessary messages page 63 While recording a greeting message or listening to messages the unit rings and recording stops L A call is being received Answer the call and try again later P...

Page 99: ...l be sent after power is restored L If any fax documents are stored in the memory they will be lost When power is restored a power down report will be printed stating which documents in memory have been erased FE is displayed L An error occurred while sending the message Try again E0 is displayed L Your telephone number is permanently withheld or you have not subscribed to the appropriate service ...

Page 100: ...e base unit display will show the following PAPER JAMMED 1 Open the front cover by pulling up the centre part 2 Release the back cover by pushing the green button 1 L You can also release the back cover by pushing in the green lever 2 3 Open the back cover 4 Remove the jammed recording paper 1 2 1 1 ...

Page 101: ... ink film is wrapped around the blue core 3 at least once Incorrect L The ink film is not wrapped around the blue core 4 L The ink film is reversed L The ink film is slack or creased 6 Close the back cover securely by pushing down on the notched area at both ends 1 7 Close the front cover securely 1 2 Tight 1 turn 3 4 1 ...

Page 102: ... the tension plate back 11 4 2 When the recording paper was not fed into the unit properly The base unit display will show the following CHECK PAPER Remove the recording paper and straighten Pull the tension plate forward 1 and insert the paper Push the tension plate back then press START to clear the message 1 1 START ...

Page 103: ...ent jams sending 1 Open the front cover by pulling up the centre part Remove the jammed document carefully 1 2 Close the front cover securely Note L Do not pull out the jammed paper forcibly before opening the front cover 1 ...

Page 104: ...mains lead and the telephone line cord 2 Open the front cover by pulling up the centre part 3 Clean the document feeder rollers 1 and rubber flap 2 with a cloth moistened with isopropyl rubbing alcohol and let all parts dry thoroughly Clean the scanner glass 3 with a soft dry cloth Caution L Do not use paper products such as paper towels or tissues 4 Close the front cover securely 5 Connect the ma...

Page 105: ...e thermal head Clean the thermal head to remove the dust 1 Disconnect the mains lead and the telephone line cord 2 Open the front cover by pulling up the centre part 3 Release the back cover by pushing the green button 1 L You can also release the back cover by pushing in the green lever 2 4 Open the back cover 5 Remove the ink film 1 2 1 1 ...

Page 106: ...lcohol and let it dry thoroughly Caution L To prevent a malfunction due to static electricity do not use a dry cloth and do not touch the thermal head directly 7 Reinstall the ink film and close the covers see steps 4 to 7 on page 16 8 Connect the mains lead and the telephone line cord 1 ...

Page 107: ...r every 30 fax communications feature 22 on page 69 PRINTER TEST allows you to check the print quality of your unit If the test print has a smudge or blurred points or lines clean the thermal head page 103 BROADCAST LIST provides you with names and numbers which are stored in the broadcast memory page 51 CALLER ID LIST keeps records of the last 30 different callers of the base unit after subscribi...

Page 108: ...50 Hz Fax memory capacity 3 Approx 25 pages of memory transmission Approx 28 pages of memory reception Based on the ITU T No 1 Test Chart in standard resolution without using the Error Correction Mode Voice memory capacity 4 Approx 18 minutes of recording time including greeting messages Copy memory capacity Approx 10 pages Based on the ITU T No 1 Test Chart in fine resolution 1 Transmission speed...

Page 109: ... printed from this unit for double sided printing with other copiers or printers This may cause a paper jam L To avoid curling do not open paper packs until you are ready to use the paper Store unused paper in the original packaging in a cool and dry location 12 2 2 Handset Note L Design and specifications are subject to change without notice L The pictures and illustrations in these instructions ...

Page 110: ...tify and possibly correct the problem b If the problem is not resolved after referring to the user guide please contact our customer helpline on 08701 580560 for UK or 01 6130082 for the Republic of Ireland 8 In the event the helpline cannot resolve the problem a like for like exchange fax will be despatched The helpline operator will give you specific instructions on how the exchange will be exec...

Page 111: ...Paper tray 18 Advanced features 69 Alarm 76 Auto answer setting 71 Auto talk feature 31 78 B Base unit Additional base units 82 Cancelling 83 PIN 80 Selecting 82 Base unit phonebook Editing 35 Erasing 35 Making a phone call 35 Sending faxes 51 Storing 34 Basic features 68 Battery Charge 22 Installation 20 Life 22 Replacement 20 Broadcast transmission 51 Button description Base unit 12 Handset 13 C...

Page 112: ... Base unit 34 Handset 32 PIN 78 80 Polling 58 Power failure 97 Power ON OFF Handset 23 Programming Base unit programming 67 Handset programming 75 Q Quick scan 49 60 69 R Recall 31 79 Receiving faxes Automatically 57 Manually 55 Receiving reduction 69 Recording Greeting message 62 Memo message 63 Recording paper 19 106 Recording time alert 70 Recording time for TAM FAX greeting message 62 71 Redia...

Page 113: ...port 50 68 SMS feature 41 Storing Broadcast 51 One touch dial 33 Phonebook 32 34 T TAM FAX mode 53 57 TEL FAX mode 54 56 TEL mode 54 55 Toll saver 57 Transferring calls 84 V Voice enhancer 29 Voice guidance 70 Voice time day stamp 63 Volume Base unit 24 Handset 24 ...

Page 114: ...4 81400 Senai Negeri Johor Darul Ta zim Malaysia Global web site http www panasonic co jp global Copyright L This material is copyrighted by Panasonic Communications Co Ltd and may be reproduced for internal use only All other reproduction in whole or in part is prohibited without the written consent of Panasonic Communications Co Ltd 2005 Panasonic Communications Co Ltd All Rights Reserved 0436 D...

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