Palm TM Zire Zire 71, Handbook

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Chapter 4 Working with Applications
52
Date Book, To Do List:
If you want to save a copy of the purged records to an
archive file on your desktop, be sure that the check box is selected. If you don’t
want to save a copy, tap the check box to deselect it.
Expense:
Select the category you want to purge. All data in the selected category
will be purged and there is no archive option.
4.
Tap OK, or in Expense, tap Purge.
If you chose to save a copy of the purged records, your handheld transfers them to
an archive file on your desktop the next time you perform a HotSync operation.
NOTE
Purging does not happen automatically. You must select the command to
make it happen.
Categorizing records
You can organize records in the Address Book, Palm Photos, Note Pad, To Do List,
Memo Pad, and Expense applications so that they are grouped logically into
categories and are easy to review. In Palm Photos, categories are called
albums . As
we refer to categories throughout this section, we are also referring to albums
unless otherwise noted.
When you create a record, your handheld automatically places it in the category
that is currently displayed. If the category is All, your handheld assigns it to the
Unfiled category. You can leave an entry as Unfiled or assign it to a category at any
time.
When you have an expansion card properly seated in the expansion card slot, the
last item in the category pick list becomes the name of the expansion card. You
cannot further categorize records that reside on an expansion card. The expansion
card serves as its own category. To further categorize records, the records must
reside on your handheld.
By default, your handheld includes system-defined categories, such as All and
Unfiled, and user-defined categories, such as Business and Personal.
You cannot modify the system-defined categories, but you can rename and delete
the user-defined categories. In addition, you can create your own user-defined
categories. You can have a maximum of 15 user-defined categories in each
application.
Address Book contains the QuickList user-defined category, in which you can store
the names, addresses, and phone numbers you might need in emergencies (doctor,
fire department, lawyer, and so on).
Expense contains two user-defined categories, New York and Paris, to show how
you might sort your expenses according to different business trips.
Palm Photos contains a system-defined album called Camera, and three
user-defined albums, Vacation, Friends, and Family, that you can use to organize
your photos.