Palm TM Zire Zire 71 Handbook Download | Manualshive

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Chapter 8

Using Date Book

106

Using Date Book menus

Date Book menus are shown here for your reference, and Date Book features that
are not explained elsewhere in this book are described here.

“Using menus”

for information about choosing menu commands.

Record menu

Options menu

Send Event

Opens a dialog box where you can choose how you want to
send the selected event to another device. This command
appears only after you install the e-mail or SMS application
from the Software Essentials CD-ROM, and the options
available depend on the software installed on your handheld.

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Summary of Contents for TM Zire Zire 71

Page 1: ...Handbook for the Palm Zire 71 Handheld...

Page 2: ...Palm assumes no responsibility for any loss or claims by third parties which may arise through the use of this software Palm Inc assumes no responsibility for any damage or loss caused by deletion of...

Page 3: ...mputer 6 Step 2 Charge your handheld 6 Step 3 Set up your handheld 7 Step 4 Install software 7 Step 5 Perform a HotSync operation 8 Step 6 Register your handheld 8 Congratulations 8 Chapter 2 Explorin...

Page 4: ...ips 34 Sending data 34 Using your computer keyboard 35 Importing data 35 Importing data from a Windows computer 35 Importing data from a Mac computer 37 Using Note Pad 37 Using a portable keyboard 38...

Page 5: ...6 Palm Quick Install tips 69 Installing applications and files on a Mac computer 70 Removing applications 72 Removing Palm Desktop software 72 Chapter 5 Using Address Book 75 Creating an Address Book...

Page 6: ...ptions menu 106 Chapter 9 Using Expense 109 Adding expense items 110 Changing the date of an Expense item 111 Entering receipt details 111 Customizing the Currency pick list 112 Changing the default c...

Page 7: ...ing photos 134 Viewing photos 134 Viewing photos in Thumbnail view 135 Viewing photos in List view 136 Viewing a slide show 137 Rotating photos 138 Viewing photo information 138 Organizing photos 139...

Page 8: ...ations 169 Performing a cradle cable HotSync operation Windows computers 169 Performing a direct HotSync operation Mac computers 171 Conducting IR HotSync operations 173 Preparing your computer for in...

Page 9: ...Preferences 220 Buttons Preferences 220 Color Theme Preferences 223 Owner Preferences 224 ShortCuts Preferences 225 Appendix A Maintaining Your Handheld 227 Caring for your handheld 227 Prolonging ba...

Page 10: ...Contents x...

Page 11: ...Locating all the parts of your handheld Viewing and entering data Taking and viewing photos Working with expansion cards Using your handheld with your computer Personalizing your handheld with your o...

Page 12: ...About This Book 2...

Page 13: ...ansion cards expansion slot included expansion cards sold separately Stay organized and on time by keeping your appointments contact information and to do items in one place Quickly jot notes or memos...

Page 14: ...and SP6 or later requires a serial cradle cable sold separately and administrator rights to install Palm Desktop software Windows 98 Windows ME Windows 2000 Pro requires administrator rights to insta...

Page 15: ...video application included on the Software Essentials CD ROM does not require additional accessories You can store video clips directly on your handheld or on an expansion card based on the space avai...

Page 16: ...e cable d Plug the adapter into a working electric outlet Windows NT users cannot use a USB cradle cable and port You must use a cradle cable with a serial port connection sold separately Step 2 Charg...

Page 17: ...irections Step 4 Install software a Insert the Desktop Software CD ROM into your computer s CD ROM drive b Windows Follow the onscreen instructions which guide you through installing Palm Desktop soft...

Page 18: ...stalled Palm Desktop software and performed your first HotSync operation If you re using a Windows computer you also created your handheld business card and registered your handheld For comprehensive...

Page 19: ...a MultiMediaCard expansion card to add more software or memory or to back up your data or insert an SDIO expansion card Share information with other devices that have an infrared IR port When you inst...

Page 20: ...era When the camera is open you can access additional controls on the front and back panels To open the camera Slide the bottom portion of your handheld upward to reveal the camera shutter button on t...

Page 21: ...hapter for additional information and look for tips throughout this handbook Application buttons Activates the individual handheld applications that correspond to the icons on the buttons Date Book Ad...

Page 22: ...separately IR port Uses infrared technology to transmit data to and receive data from other infrared enabled devices and to perform HotSync operations See Beaming data in Chapter 3 and see Conducting...

Page 23: ...lider to adjust the brightness TIP You can also press Up or Down on the navigator to adjust the brightness 3 Tap Done Stylus Slides in and out of the slot on the top of your handheld To use the stylus...

Page 24: ...h the built in digital camera See Using the camera in Chapter 12 for details on using the camera features Speaker Enables you to listen to music videos alarms and game and system sounds on your handhe...

Page 25: ...ith your thumb You feel the card lock and hear the system sound To remove a card 1 Push lightly against the card with your thumb When the card is released you hear the system sound provided that syste...

Page 26: ...T Always use the point of the stylus for tapping or for making strokes on the handheld screen Never use an actual pen pencil or other sharp object to write on the handheld screen as this will scratch...

Page 27: ...tions Using menus and Finding information in Chapter 4 and Buttons Preferences in Chapter 16 for more information about using these icons Brightness control Tap the Brightness icon to open the Adjust...

Page 28: ...command Command buttons appear at the bottom of dialog boxes and application screens Previous next arrows Tap the left and right arrows to display the previous and next records tap the up and down arr...

Page 29: ...on about using the navigator with Address Book and Chapter 8 for additional information on using the navigator with Date Book To navigate in list screens do any of the following Press Up or Down on th...

Page 30: ...is open press Up or Down on the navigator to highlight an item and then press Select on the navigator to select the item Press Select on the navigator to close a dialog box If there s only one button...

Page 31: ...data in Palm Desktop software and then synchronizing with your handheld Using Note Pad Using a portable keyboard accessory sold separately and attached to the universal connector Using the onscreen ke...

Page 32: ...Most people find they can enter text quickly and accurately with only minutes of practice Graffiti 2 writing includes any character you can type on a standard keyboard The Graffiti 2 characters closel...

Page 33: ...st stroke is the same as a single stroke symbol As a result the down stroke for the letter i cannot be recognized as an i at the end of the down stroke The i will not be recognized as an i until you e...

Page 34: ...he insertion point on the screen As soon as you lift the stylus from the screen you can begin the stroke for the next character you want to write To delete Graffiti 2 characters Set the insertion poin...

Page 35: ...of the following letters TIP A full screen pen stroke brings up Graffiti 2 Help on your handheld See Pen Preferences in Chapter 16 for details Draw letters on LEFT side of Graffiti 2 writing area Let...

Page 36: ...alphabet except that you make the character strokes on the right side numbers side of the Graffiti 2 writing area Punctuation marks With Graffiti 2 writing you can create any punctuation mark that yo...

Page 37: ...ea Draw these marks on LEFT side of Graffiti 2 writing area Mark Stroke Mark Stroke Period Ampersand Comma Carriage return Apostrophe At Space Straight quotes Question Tab Exclamation Draw these marks...

Page 38: ...write the accent stroke on the right side of the Graffiti 2 writing area For example the following diagram shows the strokes required to draw an accented You can use the following accent strokes in c...

Page 39: ...mbol appears in the lower right corner of the handheld screen If you accidentally activate Shift a backspace will cancel it 2 Write the symbol or other special character shown in the table that follow...

Page 40: ...n Each ShortCut can represent up to 45 characters For example you might create a ShortCut for your name or for the header of a memo See ShortCuts Preferences in Chapter 16 to learn about creating Shor...

Page 41: ...ffiti 2 letters anywhere on the left side of the screen Write numbers anywhere on the right side of the screen Write uppercase letters in the middle of the screen Write the Shift stroke before writing...

Page 42: ...s in Chapter 15 for more details To select a business card 1 Create an Address Book record that contains the information you want on your business card 2 Tap the Menu icon 3 Tap Record and then tap Se...

Page 43: ...m an application 1 Open the Applications Launcher 2 Tap the Menu icon 3 Tap App and then tap Beam 4 Tap the Beam From pick list 5 Select either Handheld or Card 6 Tap the application you want to trans...

Page 44: ...other devices The Software Essentials CD ROM that comes with your handheld includes e mail and Telephony SMS applications that you can use to share information with other devices that are enabled with...

Page 45: ...o import data from another handheld you can transfer the data to your handheld without having to type it Save the data in one of the file formats listed in the next section import it into Palm Desktop...

Page 46: ...ou don t want to import a field click the check box for that field to deselect it 9 Click OK The imported data is highlighted in the application 10 To add the imported data to your handheld perform a...

Page 47: ...rting point to a field wait for the cursor to change to a double arrow and then drag the field to a new location 6 If you do not want to import a field click the arrow between the field names 7 From t...

Page 48: ...universal connector on your handheld so that you can type data directly into your handheld Portable keyboards are very helpful when you need to enter large amounts of data quickly and accurately whil...

Page 49: ...groups Opening applications You can use the Applications Launcher to open any application installed on your handheld or an expansion card You can also open Date Book Address Book Palm Photos and Note...

Page 50: ...n the navigator to open the application In the Applications Launcher write the Graffiti 2 character for the first letter of its name The Applications Launcher scrolls to the first application with a n...

Page 51: ...n and displays it when you return to that application When you use an expansion card your handheld creates and displays a new category that matches the name of the expansion card You can easily switch...

Page 52: ...n you can create your own user defined categories You can have a maximum of 15 user defined categories When you have an expansion card properly seated in the expansion card slot the expansion card nam...

Page 53: ...vigator to view that category Changing the Applications Launcher display By default the Applications Launcher displays each application as an icon As an alternative you can choose to show a list of ap...

Page 54: ...andheld 5 Tap the Copy To pick list and select the card name The Copy To pick list appears only if there are multiple cards available 6 Tap an application to copy 7 Tap Copy 8 Tap Done You can install...

Page 55: ...ation you want to copy 7 Tap Copy 8 Tap Done You can also beam applications from expansion cards to your handheld See Beaming data in Chapter 3 for details Selecting copy settings When using the copy...

Page 56: ...Copy Applications Only check box Using menus Menus on your handheld are easy to use Once you have mastered them in one application you can use them the same way in all other applications The menus of...

Page 57: ...e TIP After you open the menu bar you can also press Right and Left on the navigator to select a menu press Down on the navigator to select the command you want to use and then press Select on the nav...

Page 58: ...ion in the application s Preferences dialog box To change preferences for an application 1 Open an application 2 Tap the Menu icon 3 Select Options and then select Preferences NOTE Not all application...

Page 59: ...r unless the cursor is in the title line Entering text For information on how to enter text using Graffiti 2 writing the onscreen keyboard or the keyboard attached to your computer see Chapter 3 For i...

Page 60: ...he memory of your handheld You can paste the text you cut into another area of the current application or into a different application Copy Copies the selected text and stores it temporarily in the me...

Page 61: ...Deleting photos in Chapter 12 for details In Note Pad open the note you want to delete and then tap Delete Purging records Over time as you use Date Book To Do List and Expense you ll accumulate recor...

Page 62: ...All your handheld assigns it to the Unfiled category You can leave an entry as Unfiled or assign it to a category at any time When you have an expansion card properly seated in the expansion card slot...

Page 63: ...he record you want to categorize 2 In Address Book only Tap Edit 3 Tap Details 4 Tap the Category pick list to display the list of available categories 5 Select the category for the record 6 Tap OK NO...

Page 64: ...r handheld scrolls through all the categories of that application except for Unfiled This feature is not available in Date Book To define a new category 1 Tap the category pick list in the upper right...

Page 65: ...egory Finding information Your handheld offers several ways for you to find information quickly All applications that reside on your handheld Find locates any text that you specify always starting wit...

Page 66: ...entry that starts with those two letters For example writing an s scrolls to Sands and writing sm scrolls further to Smith If you sort the list by company name the Look Up feature scrolls to the firs...

Page 67: ...steps 4 and 5 until the entry you want appears in the list 6 Press Select on the navigator to highlight the record you want 7 Press Select on the navigator to view the contents of the selected record...

Page 68: ...lays the Address list screen You can add to a record the information that appears in this list To use Phone Lookup 1 Display the record in which you want to insert a phone number The record can be in...

Page 69: ...rd that begins with Wi your handheld inserts the full name such as Fred Williams and its associated information If you have more than one name that begins with Wi the Phone Lookup screen appears and h...

Page 70: ...pplication Sorting is available in applications that have list screens Address Book Note Pad To Do List Memo Pad and Expense You can also sort photos in Palm Photos See Sorting photos in List view in...

Page 71: ...nd drag a note or memo to a new location in the list To make the list appear in Palm Desktop software as you manually sorted it on your handheld open the application in Palm Desktop software and click...

Page 72: ...dress Book only Tap Edit 3 Tap Details 4 Tap Note 5 Enter your note 6 Tap Done A small note icon appears at the right side of any item that has a note To review or edit a note Tap the Note icon TIP In...

Page 73: ...ts in each application that enables you to change the font style To change the font style 1 Open an application 2 Tap the Menu icon 3 Select Options and then select Font 4 Tap the font style you want...

Page 74: ...ttention NOTE Alerts and reminders do not appear when the camera is opened To respond to alerts do one of the following Select an item s check box to clear the item Tap an item either the icon or the...

Page 75: ...16 for details Installing and removing applications This section explains how to install and remove applications and other files on your handheld or on an expansion card and how to remove Palm Deskto...

Page 76: ...he application Installing applications and files on a Windows computer Palm Quick Install makes it easy to install applications and files during the next HotSync operation You can even install compati...

Page 77: ...ation If files are unrecognized try launching the associated application from your handheld and then performing another HotSync operation If the files still remain in the list they are not associated...

Page 78: ...your handheld and then performing another HotSync operation If the files still remain in the list they are not associated with an application on your handheld and cannot be installed Expansion cards m...

Page 79: ...lm application files To use the right click menu to send the file to Palm Quick Install 1 Copy or download the application s or file s you want to install onto your computer 2 From My Computer or Wind...

Page 80: ...it easy to install applications and files during a HotSync operation You can specify whether to install the files on your handheld or on an expansion card To install add on software on your handheld...

Page 81: ...installing click Change Destination in the Install Handheld Files window and then use the arrows to move applications between your handheld and an expansion card 9 Click OK to close the Change Destina...

Page 82: ...on of your handheld To remove an add on application 1 Tap the Home icon 2 Tap the Menu icon 3 Select Delete on the App menu 4 Tap the Delete From pick list and select either Handheld or Card If you wa...

Page 83: ...omputer 1 From the Windows Start menu select Settings and then click Control Panel 2 Double click the Add Remove Programs icon 3 Click the Change or Remove Programs button 4 Select Palm Desktop 5 Clic...

Page 84: ...Chapter 4 Working with Applications 74...

Page 85: ...mation about the entry Assign Address Book entries to categories so that you can organize and view entries in logical groups Create your own digital business card that you can beam to other devices wi...

Page 86: ...our Address Book The handheld automatically capitalizes the first letter of each field except numeric and e mail fields You do not have to use the Graffiti 2 capital stroke to capitalize the first let...

Page 87: ...n contact information in case you lose your handheld Selecting types of phone numbers You can select the types of phone numbers or e mail addresses that you associate with an Address Book entry Any ch...

Page 88: ...or SMS message Some of the applications you can launch are included on the Software Essentials CD ROM that comes with your handheld and others may be available from third party developers and are sold...

Page 89: ...you want to connect 2 Press Right on the navigator to open the Quick Connect dialog box TIP You can also tap the Quick Connect icon in the title bar of the Address record 3 Select the method you want...

Page 90: ...ap to Connect With Tap to Connect you can select an entry and initiate a related task by tapping it with the stylus By default Tap to Connect is not enabled You must install the Telephony SMS applicat...

Page 91: ...number to edit it For example you might want to add an area code a 1 or a country code before a phone number Using Address Book menus Address Book menus are shown here for your reference and Address...

Page 92: ...ilable depend on the software installed on your handheld Send Category Opens a dialog box where you can choose how you want to send all records in the selected category to another device This command...

Page 93: ...cted If you deselect it Address Book displays the All category Rename Custom Fields These custom fields appear at the end of the Address Edit screen Rename them to identify the kind of information you...

Page 94: ...Chapter 5 Using Address Book 84...

Page 95: ...ddition subtraction multiplication division and square root operations Store and retrieve values Display the last series of calculations which is useful for confirming a series of chain calculations T...

Page 96: ...negative number enter the number first and then press the button Places the current number into memory Each new number you enter with the M button is added to the total already stored in memory The nu...

Page 97: ...ations 1 Tap the Menu icon 2 Select Options and then select Recent Calculations 3 After you finish reviewing the calculations tap OK Using Calculator menus The Calculator menu is shown here for your r...

Page 98: ...Chapter 6 Using Calculator 88...

Page 99: ...tents Rename a card Format a card Reviewing Card Information You can view the card name type available storage space and a summary of its contents To review Card Information 1 Tap the Home icon 2 Tap...

Page 100: ...that indicates its contents To rename a card 1 Tap the Home icon 2 Tap the Card Info icon 3 Tap the Menu icon 4 Select Rename Card from the Card menu 5 Enter the new name for the card 6 Tap Rename For...

Page 101: ...card Reading and writing information on an expansion card uses more battery power than performing the same task on your handheld If you have ample storage space on your handheld consider copying the...

Page 102: ...Chapter 7 Using Card Info 92...

Page 103: ...nda showing appointments untimed events and your To Do items for the day Set an alarm to notify you of the scheduled activity Create reminders for events that are based on a particular date rather tha...

Page 104: ...later in this chapter You can also schedule events in your Date Book that occur on a particular date but have no specific start or end times such as birthdays holidays and anniversaries These are refe...

Page 105: ...of the Set Time dialog box to set the start time and then tap the End Time box and tap the time columns to set the end time Tap All Day to automatically insert the start and end time of the event as...

Page 106: ...the next or previous day Press Up or Down on the navigator to scroll within the current day Tap Go To at the bottom of the screen to open the Go to Date dialog box Select a date by tapping a year mon...

Page 107: ...can easily change it to an untimed event Tap the time of the event in the Date Book screen tap No Time and then tap OK Selecting an event After you create an event you can select an event to view its...

Page 108: ...before an event The default Alarm setting is 5 minutes before the time of the event but you can change this to any number of minutes hours or days When you set an alarm the Alarm icon appears at the f...

Page 109: ...e day of the untimed event When the alarm is triggered the reminder list displays the alarm message until you clear it See Receiving alerts in Chapter 4 for details For example you set an alarm for an...

Page 110: ...End on pick list and tap Choose Date Use the date picker to select an end date 7 Tap OK After you schedule a repeating or continuous event the Repeat icon appears at the far right of the event Changin...

Page 111: ...urrence of a repeating event such as from January 14 to January 15 and apply the change to all occurrences the new date becomes the start date of the repeating event Your handheld adjusts the end date...

Page 112: ...the navigation controls to move forward or backward a week at a time or tap on a column to display details of an event The Week View also shows untimed events and events that are before and after the...

Page 113: ...to scroll to the event or press Up and Down on the navigator to scroll to earlier and later time slots within the selected week Working in Month View The Month View screen shows which days have event...

Page 114: ...change them depend on the settings in your To Do preferences See Setting To Do Preferences in Chapter 13 for more information To display the Agenda View 1 Tap the Agenda View icon 2 Tap the navigatio...

Page 115: ...starts before a previous event finishes An event conflict time overlap appears in the Week View as overlapping bars The first event created appears as a gray bar and any subsequent conflicting events...

Page 116: ...e Using menus in Chapter 4 for information about choosing menu commands Record menu Options menu Send Event Opens a dialog box where you can choose how you want to send the selected event to another d...

Page 117: ...duration of an event and illustrate event conflicts Compress Day View Controls how times appear in the Day View When Compress Day View is off all time slots appear When it is on start and end times ap...

Page 118: ...en you can tap the scroll arrows to scroll up and down Alarm Preset Automatically sets an alarm for each new event The silent alarm for untimed events is defined by minutes days or hours before midnig...

Page 119: ...expense items to categories so that you can organize and view them in logical groups Keep track of vendors companies and people involved with each expense Log miles traveled for a particular date or e...

Page 120: ...ur new Expense item 2 Enter the amount of the expense 3 Tap the Expense type pick list and select a type from the list As soon as you select an expense type your handheld saves your entry If you do no...

Page 121: ...he date of an Expense item 1 Tap the Expense item you want to change 2 Tap the date of the selected item 3 Tap the new date Entering receipt details Expense provides a variety of options that you can...

Page 122: ...ou to choose the payment method for the Expense item If the item is prepaid such as airline tickets supplied by your company you can choose Prepaid to place your expense in the appropriate company pai...

Page 123: ...he Menu icon 3 Select Options and then select Preferences 4 Tap the Default Currency pick list 5 Tap the currency symbol you want to appear in Expense 6 Tap OK Defining a custom currency symbol If the...

Page 124: ...ncy symbol only for a particular Expense item select the symbol in the Receipt Details dialog box associated with that item Setting Show Options Show Options defines the sort order and other settings...

Page 125: ...r When you perform a HotSync operation the euro symbol is transferred to Palm Desktop software like any other piece of data on your handheld The symbol appears in Palm Desktop software however only if...

Page 126: ...ns menu Preferences Opens the Preferences dialog box where you can select automatic fill and default currency options Use automatic fill Enables you to select an expense type by writing the first lett...

Page 127: ...raffiti 2 characters to store memos lists or any other text message on your handheld Send memos to popular computer applications like Microsoft Word when you synchronize using Palm Desktop software an...

Page 128: ...s how to create a memo To create a new memo 1 Open Memo Pad 2 Tap New TIP In the Memo list screen you can also begin writing in the Graffiti 2 writing area to create a new memo The first letter is aut...

Page 129: ...avigator See Using the navigator in Chapter 2 for details 2 Review or edit the text in the memo 3 Tap Done Using Memo Pad menus Memo Pad menus are shown here for your reference and Memo Pad features t...

Page 130: ...on the software installed on your handheld Send Memo Opens a dialog box where you can choose how you want to send the selected memo to another device This command appears only after you install the e...

Page 131: ...ign notes to categories so that you can organize and view them in logical groups Exchange notes with other devices that have Note Pad 2 x installed and that use infrared communication Use Palm Desktop...

Page 132: ...note 1 Tap New 2 Write the information directly on the handheld screen Tap the pen selector to select a different pen width or select the eraser to remove unwanted strokes 3 Optional Select the time a...

Page 133: ...5 way navigator See Using the navigator in Chapter 2 for details 2 Review or edit the contents of the note 3 Tap Done Changing Note Pad color settings By default your notes appear with a white paper b...

Page 134: ...pecific time and date to remind you to follow up on a note To set an alarm for a note 1 Tap the note to which you want to assign an alarm 2 Tap the Menu icon 3 Select Options and then select Alarm 4 T...

Page 135: ...minutes When the reminder message reappears the current time appears in the Reminder bar and the note title appears on the screen If you did not title the note the time the note was created appears on...

Page 136: ...er device This command appears only after you install the e mail or SMS application from the Software Essentials CD ROM and the options available depend on the software installed on your handheld Comp...

Page 137: ...th other devices that use infrared or e mail communication The e mail application from the Software Essentials CD ROM and an e mail account are required for e mail communication Use Palm Desktop softw...

Page 138: ...photos captured during the current session delete photos from the current session and change options for the current session All other applications on your handheld alert messages and Palm Photos fea...

Page 139: ...h with the top of your handheld Setting camera options The Options dialog box enables you to customize the camera settings You can change the camera options at any time but the new settings apply only...

Page 140: ...take photos without approving the previous photo The default setting is Off Save To Indicates whether photos will be saved on your handheld or on an expansion card seated in the expansion slot The de...

Page 141: ...an preview and select the following settings White balance Changes the exposure settings based on the lighting conditions You can select from the following options Automatic Fluorescent Indoors and Su...

Page 142: ...ou want to photograph appears in the viewfinder on the handheld screen If you see thumbnail images instead of the image you want to photograph tap the Viewfinder button 3 Press the shutter button to t...

Page 143: ...where you can select photos to delete or access the Options screen to select a lower resolution setting for new photos Alternatively you can close the camera and move photos between your handheld and...

Page 144: ...close the camera Palm Photos appears on the screen and displays the Camera album The Camera album contains all the photos from your most current session that were stored on your handheld as well as a...

Page 145: ...r to locate a photo when you don t know the name of the photo To view photos in Thumbnail view 1 Tap the Thumbnail icon 2 Tap the Album pick list in the upper right corner and select the album you wan...

Page 146: ...was created To view photos in List view 1 Tap the List icon 2 Tap the Album pick list in the upper right corner and select the album you want to view 3 Tap the name of the photo you want to view TIP...

Page 147: ...To view a slide show 1 Tap the Album pick list in the upper right corner and select the album you want to view 2 Tap Slide Show To adjust the delay between photos during a slide show 1 Tap the Menu ic...

Page 148: ...or Press Select on the navigator to insert the highlight press Up Down Right or Left to highlight a specific photo and then press Select to view the photo 4 Select the new orientation 5 Tap Done Viewi...

Page 149: ...formation 5 Tap Done twice Organizing photos There are several ways you can organize your photos You can sort photos in the List view file photos in albums and copy photos to an expansion card Sorting...

Page 150: ...r creating a new photo album is identical to creating a new category in your other handheld applications To create an album 1 Tap the Album pick list in the upper right corner 2 Select Edit Albums 3 T...

Page 151: ...plus sign appears next to each photo you select 4 Tap any photos you want to remove from the current album The plus signs next to the selected photos disappear 5 Tap Done Copying photos The Copy comm...

Page 152: ...o view the photo 4 Tap Copy Renaming or deleting an album You can rename or delete any of the albums that you create You cannot rename or delete the Camera album or the Unfiled album For information a...

Page 153: ...to delete 4 When the confirmation dialog box appears tap Delete 5 Tap Done Beaming photos The Beam command enables you to beam photos to other devices that are enabled with infrared technology The rec...

Page 154: ...dheld or expansion card you can delete the photo Photos that were stored on your handheld and were synchronized with the Desktop software will be removed from Palm Photos on your computer the next tim...

Page 155: ...te these photos from the expansion card they remain on your computer unless you manually delete them To delete photos 1 Tap the Menu icon 2 Select Photo and then select Delete 3 Tap the photo s you wa...

Page 156: ...peration Modify and delete your photos Organize your photos and add notes Transfer photos to other applications using the Send command or Export command and import data in popular file formats For inf...

Page 157: ...ask Assign a due date for any or all of your To Do List items Assign To Do List items to categories so that you can organize and view them in logical groups Sort your To Do List items by due date prio...

Page 158: ...ing priority You can use the priority setting for items to arrange the tasks in your To Do List according to their importance or urgency The default setting for the To Do List is to arrange items by p...

Page 159: ...off a To Do List item to indicate that you ve completed it You can set the To Do List to record the date that you complete the To Do item and you can show or hide completed items See Setting To Do Pre...

Page 160: ...ls Setting a due date You can associate a due date with any To Do List item You can also sort the items based on their due dates To set a due date for a To Do List item 1 In the Details dialog box tap...

Page 161: ...when you complete check them Items that no longer appear in the list because you turn off this setting have not been deleted They are still in the memory of your handheld You can purge completed items...

Page 162: ...where you can choose how you want to send the selected item to another device This command appears only after you install the e mail or SMS application from the Software Essentials CD ROM and the opt...

Page 163: ...screen where you can set the time and date for all the applications on your handheld Set an alarm Set Daylight Saving options To open World Clock 1 Tap the Home icon 2 Select the World Clock icon TIP...

Page 164: ...and time for the primary location Keep in mind that the primary location settings are also your system date and time and that these settings are used by all the applications on your handheld The prima...

Page 165: ...not appear in the list see Adding a location later in this chapter to create a new location 3 Tap OK To set the date 1 Tap Set Date Time 2 Tap the Set Date box 3 Tap the arrows to select the current...

Page 166: ...ation unchanged To change the primary location 1 Tap the pick list next to the current primary location 2 Tap the location you want to use as the new primary location If the new location is in another...

Page 167: ...can add a new location to the list When you add a location the default Time Zone and Daylight Saving settings are usually correct However you can adjust these settings if necessary When the Daylight S...

Page 168: ...light Saving Time check box to select it 2 Tap the Start box 3 Tap the month when daylight saving begins 4 Tap the Week pick list 5 Select the week when daylight saving begins within the selected mont...

Page 169: ...Tap Done Removing a location If you no longer need a location that appears in the Location list you can remove it However you cannot remove a location that is currently assigned to the primary locatio...

Page 170: ...tly dismiss the reminder and return to the current screen Tap Snooze to dismiss the reminder and return to the current screen An attention indicator blinks in the upper left corner of the screen to re...

Page 171: ...ormation appears on the World Clock screen Show Multiple Locations Activates the secondary location displays When it is selected the secondary locations appear below the primary location Date Activate...

Page 172: ...Chapter 14 Using World Clock 162...

Page 173: ...rect methods include using an optional modem accessory or network HotSync technology Selecting HotSync setup options You can choose when HotSync Manager will run If necessary you can adjust the local...

Page 174: ...ilable Adds HotSync Manager to the Startup folder and constantly monitors the communication port for synchronization requests from your handheld With this option the HotSync Manager synchronizes data...

Page 175: ...nsport monitor is enabled to listen on USB and PalmConnect whenever you start your computer If you use an optional serial HotSync cradle cable and you use the same serial port for other devices beside...

Page 176: ...Setup window Customizing HotSync application settings For each application you can define a set of options that determines how records are handled during synchronization These options are called a con...

Page 177: ...application in the Conduit list 5 Click Change 6 For each application click the direction in which you want to write data or click Do Nothing to skip data transfer for an application Changing the Hot...

Page 178: ...Settings 6 For each application click the direction in which you want to write data or click Do Nothing to skip data transfer for an application Changing the HotSync setting from the default affects...

Page 179: ...you may want to create a user profile See Creating a user profile later in this chapter before performing the following steps IMPORTANT You must perform your first HotSync operation with a local direc...

Page 180: ...a unique name To prevent loss of a user s records never try to synchronize more than one handheld to the same user name The HotSync Progress dialog box appears and synchronization begins 4 Wait for a...

Page 181: ...change users by selecting a new name in the pop up menu Each subsequent time you perform a HotSync operation HotSync Manager reads the user name from your handheld and synchronizes the data in the fo...

Page 182: ...he HotSync cradle cable 2 Make sure that HotSync Manager is enabled Double click the HotSync Manager icon in the Palm folder Click the HotSync Controls tab and make sure the Enabled option is selected...

Page 183: ...port and that supports the IrCOMM implementation of the Infrared Data Association IrDA standards This is especially useful if you travel with an infrared enabled laptop You simply enable infrared com...

Page 184: ...ng an IR HotSync operation If you do not have an Infrared option on the HotSync Manager menu complete the following steps a Make sure that Local Serial is selected on the menu b From the HotSync Manag...

Page 185: ...n IR HotSync operation After you complete the steps to prepare for performing an IR HotSync operation it s easy to perform the actual operation To perform an IR HotSync operation on your handheld 1 Ta...

Page 186: ...e HotSync operations on a Windows computer 1 If necessary connect the cradle cable to the port of the computer you use for HotSync operations 2 Click the HotSync Manager icon in the Windows system tra...

Page 187: ...nection Preferences in Chapter 16 for more information Preparing your computer for a modem HotSync operation There are a few steps you must perform to prepare your computer for a modem HotSync operati...

Page 188: ...c Manager icon in the Palm folder 3 Click the HotSync Controls tab and enable the Transport Monitor if it is not already enabled Serial Port Identifies the port for the modem If you are unsure of the...

Page 189: ...e a few steps you must perform to prepare your handheld for a modem HotSync operation To prepare your handheld for a modem HotSync operation 1 Tap the Home icon 2 Select the HotSync icon 3 Tap Modem M...

Page 190: ...ations later in this chapter 6 Enter the telephone number to access the modem connected to your computer 7 If necessary enter a dial prefix such as 9 to access an outside line and then tap the Dial Pr...

Page 191: ...ons that you do not want to synchronize during a modem HotSync operation The default setting is to synchronize all files Applications that do not have a database such as games do not synchronize even...

Page 192: ...Windows computers You must perform the first HotSync operation by using a local direct connection or infrared communication After that you can perform a network HotSync operation Connecting to your co...

Page 193: ...t your handheld in the cradle cable and perform a HotSync operation The HotSync operation records network information about your computer on your handheld With this information your handheld can locat...

Page 194: ...K 7 Tap Select Service 8 Tap Service and select a service 9 Tap Done 10 Tap the Menu icon 11 Select Conduit Setup from the Options menu For instructions see Selecting the conduits for a modem HotSync...

Page 195: ...for changes to the external file when you perform a HotSync operation With File Link you can import data stored in any of the following formats Comma separated csv Memo Pad archive mpa Address Book ar...

Page 196: ...ndividual data file NOTE The handhelds that are synchronized with a user profile must be either new ones that have never been synchronized or handhelds that have had their user names and data removed...

Page 197: ...ync menu select Conduit Settings 9 Select the conduit settings for the profile For details see Customizing HotSync application settings earlier in this chapter Performing the first HotSync operation w...

Page 198: ...ign a user name to the handheld To use a profile for a first time HotSync operation on a Mac computer 1 Connect the new handheld to the HotSync cradle cable 2 Press the HotSync button on the cradle ca...

Page 199: ...ate Time Set the location date and time Digitizer Calibrate the screen on your handheld Formats Set the country default and the formats for times dates calendar and numbers Graffiti 2 Select alternate...

Page 200: ...s list select the name of the Preferences screen you want to view TIP You can also press Left Right Up and Down on the navigator to highlight a Preferences screen name and then press Select on the nav...

Page 201: ...details To set the location 1 From the General Preferences list select Date Time 2 Tap the Location pick list and select the location you want to use as your primary location The location you select...

Page 202: ...a location in Chapter 14 to select the time zone and daylight saving time settings 7 Tap Done Digitizer Preferences The Digitizer Preferences screen opens the digitizer calibration screen This is the...

Page 203: ...d in Time date week start and numbers formats later in this chapter To set the country default 1 From the General Preferences list select Formats 2 Tap the country name pick list 3 Select the setting...

Page 204: ...ke shape for specific characters To select alternate strokes 1 From the General Preferences list select Graffiti 2 2 Tap the letter you want to change 3 Tap the check box to activate the alternate str...

Page 205: ...ap Done Stay on in Cradle You can choose to leave your handheld on when it is in the cradle cable so that you can continue to view your data By default your handheld remains on when it is in the cradl...

Page 206: ...they do not appear on any screen You can mask and hide private records with or without a password Without a password private records are hidden or masked until you set the Security Preferences to sho...

Page 207: ...2 Tap the Password box 3 Enter the current password 4 Tap OK 5 Do one of the following To change the password and hint enter the new password and hint and tap OK To remove the password tap Unassign 6...

Page 208: ...handheld to lock when you turn it off 1 From the General Preferences list select Security 2 Tap the Auto Lock Handheld box and then enter your password 3 Select On power off 4 Tap OK 5 Tap Done To se...

Page 209: ...held will present the hint you have entered to help you remember the password If you still cannot remember the password you must perform a hard reset to resume using your handheld Performing a hard re...

Page 210: ...next time you perform a HotSync operation but it does not restore the password To delete a forgotten password 1 From the General Preferences list select Security 2 Tap the Password box 3 Tap Lost Pas...

Page 211: ...Hide Private Records 3 Tap OK to confirm that you want to hide private records 4 Tap Done To mask all private records 1 From the General Preferences list select Security 2 Tap the Current Privacy pic...

Page 212: ...cord becomes visible If you have a password the Show Private Records dialog box appears Go to step 2 2 Enter your password and then tap OK To make a record private 1 Display the entry that you want to...

Page 213: ...ld uses a variety of sounds The System Sound Game Sound and Alarm Sound settings enable you to turn the sounds on or off and to adjust the volume level To set the sound settings 1 From the General Pre...

Page 214: ...e on the left side of the screen write numbers anywhere on the right side of the screen and write capital letters across the imaginary division line in the middle of the screen You access buttons and...

Page 215: ...also press Left Right Up and Down on the navigator to highlight a Preferences screen name and then press Select on the navigator to open that Preferences screen Connection Preferences The Connection P...

Page 216: ...st select Connection 2 Select the IR to GSM Phone connection PC to Cradle Cable A local HotSync connection the direct connection between your handheld and your desktop computer Your handheld is connec...

Page 217: ...rporate remote access account and a mobile phone carrier account that supports dial up connections or a mobile phone carrier account with high speed wireless data network services To use the e mail so...

Page 218: ...cations Preferences list select Network 2 Tap New An Untitled network service profile appears in the Service pick list 3 Tap Done To select a network service profile 1 From the Communications Preferen...

Page 219: ...d box identifies the password you use to log in to your server or ISP Your entry in this field determines whether your handheld prompts you to enter a password each time you log in to your network If...

Page 220: ...ter for information about creating and configuring connection settings To select a connection 1 From the Communications Preferences list select Network 2 Tap the Connection pick list 3 Select the conn...

Page 221: ...tap OK 5 Tap Done Entering a prefix A prefix is a number that you dial before the telephone number to access an outside line For example many offices require that you first dial 9 to dial a number ou...

Page 222: ...hone company assigns a code to disable Call Waiting Contact your local telephone company for the code that is appropriate for you 5 Tap OK 6 Tap Done Using a calling card The Use calling card field en...

Page 223: ...tablishing a connection to your ISP or your company s network dial in server is easy NOTE If you are connecting to an ISP you need a third party application such as a web browser or news reader to tak...

Page 224: ...r You use the Details dialog box to add more information to a selected network service profile To add connection details 1 From the Communications Preferences list select Network 2 Tap the service fie...

Page 225: ...primary and secondary DNS 1 Tap the Query DNS check box to deselect it 2 Tap the space to the left of the first period in the Primary DNS field and then enter the first section of the IP address Each...

Page 226: ...ou are likely to receive from your system administrator if your company has a system in which you log in to the corporate servers from your handheld using a modem or network connection The script is g...

Page 227: ...prompt coming from the server and then displays the dynamically generated challenge value You then enter the challenge value into your token card which in turn generates a response value for you to e...

Page 228: ...ng a development environment that supports Palm OS software such as Metrowerks CodeWarrior for Palm Platform For additional information on creating plug in applications send e mail to Palm Developer S...

Page 229: ...lay the expanded Service Connection Progress messages These messages describe the current stage of the login procedure Press Down on the navigator at any point during login to display these messages V...

Page 230: ...open the Personal Preferences screens 1 Tap the Home icon 2 Tap the Prefs icon 3 From the Personal Preferences list select the name of the Preferences screen you want to view TIP You can also press Le...

Page 231: ...t Buttons 2 Tap the pick list next to the button you want to reassign 3 Select the application that you want to assign to the button To restore all the buttons to their factory settings tap Default 4...

Page 232: ...ou make in the HotSync Buttons dialog box become effective immediately you do not have to change to a different screen or application To change the HotSync Buttons Preferences 1 From the Personal Pref...

Page 233: ...Sync functions 6 Tap OK twice to return to the Buttons Preferences screen 7 Tap Done Color Theme Preferences The Color Theme Preferences screen enables you to select a different set of pre defined col...

Page 234: ...entered in the Owner Preferences screen appears the next time you turn on your handheld See Security Preferences earlier in this chapter for additional information To customize the Owner Preferences...

Page 235: ...you perform a HotSync operation To create a ShortCut 1 From the Personal Preferences list select Shortcuts 2 Tap New 3 On the ShortCut name line enter the letters you want to use to activate the Shor...

Page 236: ...rences list select Shortcuts 2 Select the ShortCut you want to edit 3 Tap Edit 4 Make the changes you want 5 Tap OK 6 Tap Done Deleting a ShortCut If you no longer need a ShortCut you can delete it fr...

Page 237: ...handheld as you would a pocket calculator or other small electronic instrument Take care not to drop your handheld or subject it to any strong impact Do not carry your handheld in your back pocket if...

Page 238: ...d in the cradle cable to recharge the unit This helps prevent accidental data loss If the battery drains to the point that your handheld does not operate it stores your data safely for about a week In...

Page 239: ...a sharp tip to gently press the reset button inside the hole on the back panel of your handheld Performing a hard reset With a hard reset all records and entries stored in your handheld are erased Ne...

Page 240: ...Windows system tray lower right corner of the taskbar You can also click the HotSync command on the Palm Desktop software menu bar 2 From the HotSync Manager menu select Custom 3 Select the appropria...

Page 241: ...ngs 6 Click Macintosh overwrites handheld for each conduit Changing the HotSync setting from the default affects only the next HotSync operation Thereafter the HotSync Actions revert to their default...

Page 242: ...Appendix A Maintaining Your Handheld 232...

Page 243: ...umentation folder on your installation CD The Palm Knowledge Library accessible at www palm com in the Support section The most recent Palm Zire 71 handheld HelpNotes on your regional web site If you...

Page 244: ...software I cannot install Palm Desktop software on my Mac computer Try the following 1 Disable any virus scanning software on your computer 2 Quit any open applications 3 Make sure your computer has a...

Page 245: ...in Appendix A IMPORTANT With a hard reset all records and entries stored in your handheld are erased Never perform a hard reset unless a soft reset does not solve your problem You can restore any data...

Page 246: ...ution When I tap the buttons or screen icons my handheld activates the wrong feature Calibrate the screen See Digitizer Preferences in Chapter 16 When I tap the Menu icon nothing happens Not all appli...

Page 247: ...ual If you choose to view your memos or notes alphabetically on Palm Desktop software and then perform a HotSync operation the memos on your handheld still appear in the order defined in the Preferenc...

Page 248: ...n I cannot perform a HotSync operation What should I check to make sure I m doing it correctly Make sure the HotSync cradle cable is connected securely On a Windows computer try these steps 1 Check th...

Page 249: ...d select Custom Check that the correct conduit is active On a Mac computer double click the HotSync Manager icon From the HotSync menu select Conduit Settings Select your user name from the User pop u...

Page 250: ...ou are performing a HotSync operation On a Windows computer try each step in turn Make sure that HotSync Manager is running If it is running close it and restart it Make sure you selected Local USB or...

Page 251: ...ion Settings tab I tried to do a modem HotSync operation but it did not complete successfully Check the following on your computer Make sure your computer is turned on and that it does not shut down a...

Page 252: ...window You may need to select a different modem type or enter a custom setup string from the Connection Settings tab Most modems have a setup string that causes them to send initial connection sounds...

Page 253: ...s On a computer running Windows 2000 ME XP select IR in the HotSync Manager See Preparing your computer for infrared communication in Chapter 15 for details On a Mac computer make sure the infrared co...

Page 254: ...tSync Manager icon From the HotSync menu select Conduit Settings Select your user name from the User pop up menu and check that the correct conduit is active My handheld displays the message Waiting f...

Page 255: ...ta you are receiving For example if you are receiving a 30KB application you must have at least 60KB free Perform a soft reset See Performing a soft reset in Appendix A for more information Problem So...

Page 256: ...sn t help or if you do not have a password hint you can use Security to delete the password but your handheld deletes all entries marked as private However if you perform a HotSync operation before yo...

Page 257: ...e compatibility of these applications with your new Palm handheld Some third party applications however may not have been upgraded to be compatible with your new Palm handheld If you suspect that a th...

Page 258: ...Appendix B Frequently Asked Questions 248...

Page 259: ...erence to radio or television reception which can be determined by turning the equipment off and on the user is encouraged to try to correct the interference by one or more of the following measures R...

Page 260: ...ndtering Udskiftning m kun ske med batteri af samme fabrikat og type Lev r det brugte batteri tilbage tilleverand ren Varoitus Paristo voi r j ht jos se on virheellisesti asennettu Vaihda paristo ain...

Page 261: ...in Date Book 98 setting in Note Pad 124 setting in World Clock 160 sound 108 161 203 236 Alphabet Graffiti 2 writing 25 onscreen keyboard 17 Application buttons 11 39 75 93 121 127 220 Applications Ad...

Page 262: ...ng for the handheld 227 Categories application 42 43 assigning records to 52 53 beaming 31 33 creating 54 default 42 52 displaying 53 83 237 merging 55 renaming 55 sending 34 using in Applications Lau...

Page 263: ...ts 105 continuous events 99 101 creating records 48 94 98 Day view 101 deleting records 50 display options 107 end time for Day view 108 fonts 63 menus 106 Month view 103 notes for records 61 62 openi...

Page 264: ...9 receipt details 111 reports 115 type 112 116 vendor 112 External keyboard 38 F FAQs See Frequently asked questions FCC Statement 249 Files linking to external 36 185 Finding applications using Graff...

Page 265: ...perations using cradle 176 206 operations using IR port 173 175 206 207 problems with 238 244 problems with IR 243 restoring data 230 231 setting options 163 165 using with another PIM 73 I Icons alar...

Page 266: ...s 202 reviewing memos 119 sorting records 60 237 Memory amount of free 247 for beaming 245 Calculator 86 regaining 51 235 Memos See Memo Pad Menus 46 48 236 Address Book 81 choosing 47 command equival...

Page 267: ...enus 146 opening 127 organizing photos 139 141 photo details 138 rotating photos 138 See also Camera slide show 137 taking photos 132 thumbnail view 135 thumbnails 134 viewing photos 134 Palm Quick In...

Page 268: ...ctuation marks Graffiti 2 writing 26 onscreen keyboard 21 Purging records 51 52 See also Deleting Q Quick Install 66 70 Quick Look Up 56 57 R Range of times in Day view 108 Receipts recording in Expen...

Page 269: ...network 208 templates 208 218 Settings See Preferences ShortCuts backing up 166 managing 225 226 menu commands 47 predefined 30 using 30 SMS requirements 5 Soft reset 229 Software Essentials CD ROM 9...

Page 270: ...roke for 222 problems with 236 Turning on handheld displaying owner s name 224 power button 13 problems with 235 U Undoing actions 50 Uninstalling Desktop software 72 Universal connector 14 206 Unresp...

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