Operafone Executive D3
Quick Reference guide
The Executive system phone D3 is a full handsfree, 4
line, back-lit display telephone designed specifically
for use with the
O
Op
pe
erraa
systems.
Call control and programming operations can be
preformed using the prompts and menus.
Function Keys
The system phone has 16 programmable function keys and
6 fixed function keys and 6 context sensitive, display-
associated keys. The user can alter the 16 programmable
function keys. The 6 fixed function keys cannot be altered.
Programmable Function Keys
The factory settings of these keys are set as 6 LINE KEYS, 6
EXTENSION KEYS, 2 SPEED-DIAL KEYS, CONFERENCE and
PICK-UP.
Fixed Function Keys
These keys provide single touch access to the most
commonly used features of the system:
for voice mails, recorded and missed calls
disconnects microphone for secret consultation
for any of the last 10 numbers
a call for pick-up elsewhere
to forward calls
to allow enquiry and transfer
Dual Colour Lamps (LEDs)
Each function key has a red and a green lamp. Green is
associated with this Executive system phone. Red is
associated with other users of the system. Fast flashing
denotes ringing, slow flashing is for a held or parked call
and continuously ‘on’ means an active call.
Programming from your PC
You can program via an Opera system that’s connected to
your LAN by entering the IP address in your browser, default
192.168.0.100, then enter your extension name and
password PIN Code.
User Programming fron your phone
When the Executive system phone is idle, pressing the
<
<M
Me
en
nu
uss>
> key gives access to the following programmable
features and settings -
•
P
Pe
errsso
on
naall A
Ad
dd
drre
essss B
Bo
oo
ok
k
•
C
Caallll D
Diiv
ve
errssiio
on
n
•
M
Maaiillb
bo
oxx S
Se
ettttiin
ng
gss
•
P
Ph
ho
on
ne
e S
Se
ettttiin
ng
gss (for details see below)
•
•
LLiissttss o
off C
Caallllss
•
•
A
Allaarrm
m C
Caallll
•
•
D
Do
o n
no
ott d
diissttu
urrb
b
Enter Phone Settings -
•
Press <
<M
Me
en
nu
uss>
>key to enter
•
Use keys to scroll
•
Select P
Ph
ho
on
ne
e S
Se
ettttiin
ng
gss
•
Use keys to scroll to the feature to
be programmed
•
Press <
<S
Se
elle
ecctt>
> key
Follow the display prompts.
Phone Settings Menu
The Phone Settings Menu enables the features listed below
to be customised -
R
Riin
ng
giin
ng
g V
Vo
ollu
um
me
e
H
Haan
nd
dsse
ett V
Vo
ollu
um
me
e
S
Sp
pe
eaakke
err V
Vo
ollu
um
me
e
H
He
eaad
dsse
ett V
Vo
ollu
um
me
e
LLC
CD
D C
Co
on
nttrraasstt
C
Ch
haan
ng
ge
e LLaan
ng
gu
uaag
ge
e
D
De
effiin
ne
e F
Fu
un
nccttiio
on
n K
Ke
eyyss K
Ke
eyyp
paad
d T
To
on
ne
ess
P
Ph
ho
on
ne
e S
So
offttw
waarre
e
R
Re
ecce
eiiv
ve
e P
Paag
ge
e C
Caallllss
S
Sh
ho
ow
w N
Nu
um
mb
be
err
C
Ch
haan
ng
ge
e P
PIIN
N C
Co
od
de
e
Answering a Call
Incoming calls to the Executive system phone are indicated
in several ways -
•
The phone rings
•
The LLiin
ne
e or E
Exxtte
en
nssiio
on
n key lamp flashes
•
The Ringer lamp above the display flashes
•
The incoming call is shown on the display.
The call can be answered either by pressing the <
<A
An
nssw
we
err>
>
or the key or lifting the handset.
Record a call -
A R
Re
ecco
orrd
d option, if available to you, is displayed during
calls at the bottom right hand corner of the display.
•
Press the <
<R
Re
ecco
orrd
d>
> key to start recording
•
Press the <
<S
Stto
op
p>
> key to interrupt the recording.
As soon as you hang up the recording is sent to your
programmed email address and to your voice mail box.
N
No
otte
e:: An Applications Card with the appropriate software
licenses is required for Call Record.
Making an External Call
To make an external call on any available line -
•
Lift handset or press
key
•
Internal dial tone heard
•
Dial digit
•
External dial tone heard
•
Dial external number.
To make an external call using a line key -
•
Press LLiin
ne
e
--
key
•
Handsfree is activated
•
External dial tone heard
•
Dial external number.
Call Transfer
•
While on a call, press
key to place
the call on hold
•
Dial extension number to which call
is to be transferred.
There are three types of transfer -
U
Un
naan
nn
no
ou
un
ncce
ed
d T
Trraan
nssffe
err - when ringing tone is heard,
replace handset.
A
An
nn
no
ou
un
ncce
ed
d T
Trraan
nssffe
err - when extension answers, announce call.
T
Trraan
nssffe
err tto
o M
Maaiillb
bo
oxx - when ringing or busy tone is heard,
dial
Replacing the handset or pressing the <
<T
Trraan
nssffe
err>
> key
transfers the call.
Conference Calls
There are two conference call meeting rooms available each
of which can accomodate a seven party conference. You
can join either of these conferences by dialling the
conference room number 700 or 701.
A 3-person conference can be established with two internal
parties, two external parties, or with one external party and
one internal party.
•
Place a call on hold
•
Internal dial tone heard
•
Initiate the second call
•
Once second call is in progress,
press
C
CO
ON
NF
FE
ER
RE
EN
NC
CE
E
key
If either of the called parties clears while the conference call
is in progress, the Executive system phone that set the
conference will continue with a normal 2-party call.
Call Divert
There are 3 types of call forwarding -
D
Diiv
ve
errtt aallll C
Caallllss
D
Diiv
ve
errtt o
on
n N
No
o A
An
nssw
we
err
D
Diiv
ve
errtt o
on
n B
Bu
ussyy
Calls can be diverted to an extension, a Voice Mail box, an
entry in the Personal / Common Address Books or to an
external number.
Note: Divert on Busy cannot be to an external number.
To set a Divert -
While the Executive system phone is idle
•
Press <
<M
Me
en
nu
uss>
> key
•
Scroll down to the required C
Caallll D
Diiv
ve
errssiio
on
n
option and press <
<S
Se
elle
ecctt>
>
•
Scroll to the type of divert required and
press <
<S
Se
elle
ecctt>
>
•
With the cursor alongside E
En
naab
blle
ed
d,
press <
<S
Se
elle
ecctt>
>
•
Scroll through the call forwarding options and
press <
<S
Se
elle
ecctt>
>
To clear call diversion -
•
Follow first three steps above
•
Move cursor and select D
Diissaab
blle
ed
d.
N
No
otte
e::Pressing the
key will select Divert All Calls.
T
Tiip
p:: for single stroke diversion to your mobile, enter
m
mo
ob
biille
e n
no
o. to an empty speed
dial key and at Advanced Features, set External to “off”.
Redial a Number
The Executive System phone stores the last 10 external
numbers dialled.
To call a number from this list -
•
Press the key
A list of up to the last 10 external numbers dialled appears
on display, starting with the most recent.
•
Move cursor with the keys until
it is alongside the number to be redialled
•
Press the <S
Se
elle
ecctt>
> key twice or lift handset
or press the
key to dial entry.
Call Using a Speed Dial key -
•
Press Speed Dial, , key
•
Handsfree is activated
•
The system will seize a line and dial the
programmed number.
N
No
otte
e:: Speed dial numbers can be entered the first time a
key is used.
Additional speed dial keys can be
programmed using the d
de
effiin
ne
e ffu
un
nccttiio
on
n k
ke
eyy menu, in P
Ph
ho
on
ne
e
S
Se
ettttiin
ng
gss.
Dialling from an Address Book -
•
Press <P
Ph
ho
on
ne
e B
Bo
oo
ok
k>
> key when system phone
is idle
•
Select address book - Personal or Common
Press <S
Se
elle
ecctt>
> key, at the Search prompt enter
first character of the name or use keys to
scroll to the required entry
•
Press <S
Se
elle
ecctt>
> key to dial.
Make an Internal Call -
•
Lift handset or press
key
•
Internal dial tone heard
•
Dial the required extension.
Call Hold and Enquiry
To put a call on hold -
•
Press the
key.
To make an enquiry call -
•
Dial the extension or outside number.
To retrieve a held call -
•
Press the
key.
N
No
otte
e:: If more than one call is on hold, the first held call is
retrieved. The
key can be used to toggle
between held calls.
Lists of Calls
The system phone stores up to the last 10 missed calls, 10
dialled calls and 10 answered calls.
•
Press <
<M
Me
en
nu
uss>
> key
•
Scroll down to the LLiisstt o
off C
Caallllss option and press
<
<S
Se
elle
ecctt>
> and then select the list required
Use keys to
scroll through
the options
Press upper left key
to enter M
Me
en
nu
uss
Press the
green
greeeen
(speaker) key for
handsfree operation
Press upper right key
to enter P
Ph
ho
on
ne
e B
Bo
oo
okk
Press the red
(on hook) key
to return to root
menu or to end call
Ringer
lamp
M
ME
ES
SS
SA
AG
GE
E
M
MU
UT
TE
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