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Olympus VN-540PC, User Manual

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Thank you for purchasing an Olympus digital voice recorder.
Please read these instructions for information about using the product correctly and safely.
Keep the instructions handy for future reference. 

• 

To ensure successful recording, we recommend that you test the record function and volume 

before use.

• 

If there are additions and/or modifications of functions due to firmware update, contents may 

differ. For the latest information, please visit Olympus website.

Getting started

Recording

Playback

Editing

Use with a PC

Other information

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VN-541PC

VN-540PC

DIGITAL VOICE  

RECORDER

USER MANUAL

EN

Summary of Contents for VN-540PC

Page 1: ...e To ensure successful recording we recommend that you test the record function and volume before use If there are additions and or modifications of functions due to firmware update contents may differ For the latest information please visit Olympus website Getting started Recording Playback Editing Use with a PC Other information 1 2 3 4 5 6 VN 541PC VN 540PC DIGITAL VOICE RECORDER USER MANUAL EN...

Page 2: ...ith this recorder 14 Recording audio from this recorder with another device 14 3 Playback Playback 15 Basic playback procedure 15 Fast forwarding 16 Rewinding 17 Skipping to the beginning of a file 17 Playback through the earphones 18 Changing the playback speed 19 Repeat playback 20 Folder File repeat playback 20 A B repeat playback 20 Reducing noise during playback Noise Cancel 21 4 Editing Chan...

Page 3: ...ark information 35 Safety precautions 36 Specifications 40 Indications used in this manual NOTE Describes precautions and operations that should be absolutely avoided in using the voice recorder TIP Describes useful information and hints that will help you getting the most out of your voice recorder Indicates reference pages describing details or related information This manual is advanced version...

Page 4: ...light o power hold button REC record switch button 9 button k erase button button Battery cover Strap hole Display 1 Repeat 2 File lock 3 File number Total number of recorded files in folder A B repeat 4 Volume 5 Battery 6 Folder recording scene 7 Voice recorder status recording playback fast playback slow playback 8 Time and date Recording scene 9 Indicator display area recording date time and da...

Page 5: ...enior citizens It can be used in a range of situations such as in business or recording memos Usage examples Recording meetings and discussions means that if you miss something important you can listen to it again as many times as you like to confirm the content This recorder also features Noise Cancel function useful for transcription as well as faster and slower playback Record messages as well ...

Page 6: ...voice recorder 1 Slide open the battery cover while pressing down on it 1 2 2 Insert the batteries making sure its positive and negative terminals are placed correctly 1 2 Insert the battery s negative terminal first 3 Slide the battery cover completely closed 1 2 Do not close the battery cover while the batteries are still loose ...

Page 7: ...ically when the power is turned on Setting the time date Set the time and date beforehand to enable easier management of recorded files 1 Press the 9 p or 0 button to select the desired setting item 2 Press the or button to change the number To change the setting of another item press the 9 or 0 button to move the blinking cursor then press the or button to change the number 3 Press the p button t...

Page 8: ...een is displayed automatically when the power is turned on Even if the voice recorder is not used for a long period of time when the batteries are used up the time and date must be re entered Setting the beeping sounds The voice recorder makes beeping sounds when buttons are pressed or to warn in case of operation errors You can select whether the voice recorder makes these beeping sounds 1 Press ...

Page 9: ...ry precautions The voice recorder does not support manganese batteries Always turn power OFF before replacing the batteries Files may be damaged if the batteries are removed while the voice recorder is recording or performing an operation such as erasing a file You need to reset the time date if the batteries are replaced See Setting the time date P 7 for the procedure When not using the voice rec...

Page 10: ...OLD mode 1 Press and hold the o button during hold mode TIP hold mode is automatically released after recording or playback finishes NOTE When any button is pressed during HOLD mode HOLD appears in the display for 2 seconds No other operation is performed Setting HOLD mode during voice recorder playback or recording continues the playback or recording operation and prevents any other operation fro...

Page 11: ...eld in a small space and other sounds that are fairly close MUSIC Suitable for recording realistic audio with exceptional clarity such as live recording of a musical instrument performance or out in the open air LP Suitable for recording for a long time VN 541PC model only 1 While the voice recorder is in stop mode press the n button a b a Folder in which the recorded file is stored b Recording sc...

Page 12: ...the direction of the arrow d d File length TIP Even when the power is turned off you can immediately start recording by sliding the REC switch up NOTE To prevent the beginning of the recording being cut off start recording after the LED indicator light has lit or recording indicator has appeared in the display When the remaining possible recording time is 60 seconds the LED indicator light starts ...

Page 13: ...he volume to 00 before plugging in the earphone To prevent feedback do not place the earphone near the microphone while recording Recording with an external microphone You can record audio input using an external microphone or other device connected to the voice recorder s m jack Do not plug or unplug devices into voice recorder jacks while recording Microphones with plug in power supplies can be ...

Page 14: ...minal of other device NOTE When recording from a connected external device perform a test recording and adjust the output level of the connected device as needed Recording audio from this recorder with another device Audio from this recorder can be recorded to another device by connecting the audio input terminal microphone jack of the other device and the q jack of this recorder using the connect...

Page 15: ...be displayed in order b c d a e f a Current file number b Current folder c Recording date d Recording time e File length f File start 2 Press the p button to start playback h g g Voice recorder status indicator during playback h Elapsed playback time 3 Press the or button to adjust the volume to the desired level i i Volume The volume can be adjusted to a setting between 00 to 30 The higher the nu...

Page 16: ...he stop position stored in the memory If the end of a file is reached without the p button being pressed then it will stop at the beginning of the next file Fast forwarding 1 Press and hold the 9 button during playback Playback starts from the current position when you release the 9 button If an index mark or temp mark in the file is reached fast forwarding stops at the mark P 23 Fast forwarding s...

Page 17: ...0 button during playback to rewind 3 seconds Skipping to the beginning of a file Skipping to the beginning of the next file 1 Press the 9 button while the voice recorder is in stop mode Skipping to the beginning of the current file 1 Press the 0 button while the voice recorder is in stop mode Skipping to the beginning of the previous file 1 Press the 0 button when the playback position is the begi...

Page 18: ...ing damage or loss NOTE To avoid unpleasantly loud sound set the volume to 00 before plugging in the earphone If the volume is set too loud a warning screen may appear Music files If a music file transferred to the voice recorder is unplayable check that its sampling rate bit count and bit rate values are within the supported ranges The sampling rate bit count and bit rate combinations supported f...

Page 19: ... normal playback speed set the setting to x1 0 TIP Press and hold the p button on the playback speed screen to return to x1 0 at once 3 Press the p button to finalize the setting b b Voice recorder status indicator during fast playback NOTE Altered playback speed settings are retained even after power OFF Changing the playback speed will make the battery deplete more quickly Noise Cancel function ...

Page 20: ...playback The voice recorder has a function with which you repeat the playback of a portion segment of the file being played 1 Select a file for A B repeat playback and start playback 2 Press and hold the l button when playback reaches the desired start position for A B repeat playback A will flash on the display TIP You can change the playback speed P 19 and fast forward rewind P 16 P 17 when the ...

Page 21: ...d the l button while the voice recorder is in stop mode or during playback NOTE A B repeat playback function will be cancelled in case position of the file reaches beginning or end of the file by pressing the 9 or 0 buttons Use the Noise Cancel function to reduce noise when a recorded voice is difficult to discern 1 Press and hold the n button while the voice recorder is in stop mode or during pla...

Page 22: ... lock 2 Press the l button while the voice recorder is in stop mode a a File lock indicator Press and hold the p button while the voice recorder is in stop mode to display the remaining recording time as well as the current time date Continue press and hold the p button to display the time date settings screen P 7 1 Pressandholdthep buttonwhile thevoicerecorderisinstopmode a b c d e f a Remaining ...

Page 23: ...ings They are automatically erased when you select a different file or when recorder is connected to a PC You can write up to 99 index marks temp marks in a single file The message FULL appears if you attempt to write more than 99 marks 99 for VN 541PC 16 for VN 540PC You cannot write or erase index marks temp marks in files that have been locked by the file lock function P 22 Index marks temp mar...

Page 24: ...e file of this number is erased After it is erased renumbering is performed automatically The voice recorder returns to the stopped mode if no operation is performed for 8 seconds 3 Press the 0 button to select YES 4 Press the p button END appears when the process has finished Erase all the files in the folder 1 Select the folder from which to erase all files 2 Press the k button while the voice r...

Page 25: ...r the file will not be erased The voice recorder must be connected to a PC to erase these files Before erasing a file replace the battery to ensure it will not run out before the process has finished Erasing processes can take over 10 seconds to complete To prevent the risk of damage to data never remove the battery before an erasing process has finished ...

Page 26: ... settings as well as various set content will retain information from before formatting Before formatting replace the battery to ensure it will not run out before the process has finished The formatting process can sometimes take over 10 seconds to complete To prevent the risk of damage to data never remove the battery before a formatting process has finished Even when formatting or erasing P 24 i...

Page 27: ...to or from the voice recorder data transfer will continue as long as the voice recorder s LED indicator light is flashing Never disconnect the USB connector before data communication has finished Always use the procedure on P 29 to disconnect the USB connector Data may not be transferred correctly if you disconnect the connector before the drive has stopped Do not format initialize the voice recor...

Page 28: ...the drive name For information on the PC s USB port see the PC s user manual NOTE Insert the USB connector securely all the way Operation will not be normal if the connection is not made properly Connecting the voice recorder through a USB hub may result in unstable operation Do not use a USB hub if operation is unstable Use only a compatible Olympus micro USB cable Operation is not guaranteed if ...

Page 29: ...afe to remove hardware appears close the window 2 Check that the LED indicator light of the voice recorder has stopped blinking and then disconnect the USB cable Macintosh 1 Drag and drop the removable disk icon for the voice recorder shown on the desktop to the trash can icon 2 Check that the LED indicator light of the voice recorder has stopped blinking and then disconnect the USB cable NOTE To ...

Page 30: ...recognized and displayed with the model name as the drive name 3 Click on the folder labeled with your voice recorder s model name 4 Copy the desired data to the PC 5 Disconnect the voice recorder from the PC P 29 Macintosh 1 Connect the voice recorder to the PC P 28 When the voice recorder is connected to the Macintosh operating system it is recognized and displayed on the desktop with the model ...

Page 31: ... 7 HOLD The voice recorder is in HOLD mode Release HOLD mode P 10 Unable to record FULL There is no remaining memory Erase unnecessary files P 24 FULL The maximum number of recordable files 199 has been reached Erase unnecessary files P 24 Playback is inaudible The earphones are connected to the q jack To output the playback through the built in speaker disconnect the earphones The volume is set t...

Page 32: ...th a built in amplifier may cause feedback during recording Using the earphones to monitor recording is recommended Adjust the recording setup such as by moving the earphones and microphone farther apart or ensuring the microphone is not facing the earphones Unable to write index marks temp marks FULL The maximum number of marks 99 for VN 541PC 16 for VN 540PC has been reached Erase unnecessary ma...

Page 33: ...oth If the recorder gets very dirty soak the cloth in mild soapy water and wring well Wipe the recorder with the damp cloth and then wipe it with a dry cloth s s Display If the display gets dirty wipe gently with a soft cloth NOTE Do not use benzene alcohol or other strong solvents or chemical cleaning cloths ...

Page 34: ... up to three left and three right channel units Cascade connection enables the left right channel connections to be extended up to about 12 meters to capture sound from a broad range ME15 mono tie clip microphone omnidirectional A small unobtrusive microphone that comes with a tie clip TP8 telephone pickup microphone An earphone microphone that can be worn in the ear during phone calls Clearly cap...

Page 35: ... possible errors or omissions should be directed to the Olympus Customer Support Center Olympus Corporation is the copyright holders of this manual Copyright law prohibits unauthorized reproduction of this manual or unauthorized distribution of reproductions thereof Note that Olympus will assume no liability in the event of damages lost earnings or any claims from third parties resulting from impr...

Page 36: ...voice recorder in an atmosphere that might contain flammable or explosive gases It may cause fire or explosion s s Do not attempt to disassemble repair or modify the voice recorder It may cause electric shock or injury s s Do not operate the voice recorder while operating a vehicle such as a bicycle motorcycle or car It may cause traffic accidents s s Do not leave the voice recorder in a location ...

Page 37: ...tly onto the battery Do not deform modify or disassemble the battery s s When carrying or storing the battery always place it in the case and protect its terminals Do not carry or store the battery together with precious metal items such as key rings It may cause overheating electric shock or fire s s Do not connect the battery directly to a power outlet or car cigarette lighter s s Do not use or ...

Page 38: ...precautions Do not leave the voice recorder in hot or humid locations such as in direct sunlight inside a vehicle or on a beach during summer Do not store the voice recorder in humid or dusty locations If the voice recorder becomes wet or damp wipe off the moisture right away with a dry cloth Contact with salt water should be particularly avoided Do not place the voice recorder on top of or near a...

Page 39: ...loss regardless of the nature or cause thereof Recorded file precautions Note that Olympus will assume no liability for recorded files being erased or becoming unplayable due to voice recorder or PC failure Recording of copyrighted material is permitted when the recording is for your personal use only Any other type of use without the permission of the copyright owner is prohibited by copyright la...

Page 40: ...e displayed capacity 4 4 Speaker Built in 20 mm diameter round dynamic speaker 4 4 Microphone jack 3 5 mm diameter Impedance 2 kΩ 4 4 Earphones jack 3 5 mm diameter Impedance 8 Ω minimum 4 4 Power source Two AAA dry cell batteries model LR03 4 4 External dimensions 108 37 5 20 mm Not including largest projection 4 4 Weight 67 g including battery 4 4 Operating temperature 0 to 42 C 32 to 107 6 F Fr...

Page 41: ...back speed or using the Noise Cancel function may affect the battery life Recording time The figures below are guideline values TALK MUSIC WMA 32 kbps 251 hours approx MEMO WMA 16 kbps 495 hours approx LP WMA 5 kbps 1570 hours approx VN 541PC model only NOTE Actually available recording times may be shorter than the figures shown here when making short recordings repeatedly Equipment displays of a...

Page 42: ...e do not throw the equipment into the domestic refuse Please use the return and collection systems available in your country for the disposal of this product This symbol crossed out wheeled bin Directive 2006 66 EC Annex II indicates separate collection of waste batteries in the EU countries Please do not throw the batteries into the domestic refuse Please use the return and collection systems ava...

Page 43: ... 237 73 899 OLYMPUS SINGAPORE PTE LTD 491B River Valley Road 12 01 04 Valley Point Office Tower Singapore 248373 Tel 65 6834 0010 http www olympus com sg OLYMPUS MALAYSIA SDN BHD Unit No 10 8 Menara 1MK Kompleks 1 Mont Kiara No 1 Jalan Kiara Mont Kiara 50480 Kuala Lumpur Malaysia Tel 60 3 6411 0000 http www olympus com my OLYMPUS THAILAND CO LTD 23 112SorachaiBuilding 27thFloor SoiSukhumvit63 Ekam...

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