Oki MB770dn User Manual Download Page 302

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APPENDIX

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DEPARTMENT CODE LIST

Output example of DEPARTMENT CODE LIST

DEPARTMENT CODE LIST

TIME : 05-13-2013 16:18

DEPT NO.

PRINT COUNTER

DEPARTMENT

D 1

COPY

SMALL

99999

LARGE

99999

199998

99999
99999

199998

399996
399996

799992

999999

TOTAL

FAX COMMUNICATION

LIST

LIMIT

TOTAL

99999
99999

199998

DEPT NO.

PRINT COUNTER

DEPARTMENT

D 2

TRANSMIT

SMALL

99999

LARGE

99999

199998

RECEPTION

99999
99999

199998

SCAN COUNTER

SMALL
LARGE

NETWORK

99999
99999

199998

FULL COLOR

COPY

99999
99999

199998

FAX

99999
99999

199998

NETWORK

99999
99999

199998

BLACK

COPY

SMALL

99999

LARGE

99999

199998

99999
99999

199998

399996
399996

799992

999999

TOTAL

FAX COMMUNICATION

LIST

LIMIT

TOTAL

99999
99999

199998

TRANSMIT

SMALL

99999

LARGE

99999

199998

RECEPTION

99999
99999

199998

SCAN COUNTER

SMALL
LARGE

NETWORK

99999
99999

199998

FULL COLOR

COPY

99999
99999

199998

FAX

99999
99999

199998

NETWORK

99999
99999

199998

BLACK

Summary of Contents for MB770dn

Page 1: ...User s Manual Advanced Guide...

Page 2: ...ONTROL PANEL 60 Monitoring the Print Job Status 60 Normal Print Scheduled Print jobs 60 Proof Print jobs 62 Private Print jobs 63 Hold Print jobs 65 Invalid jobs 68 Printing files from USB media USB D...

Page 3: ...elay station report 130 Relay TX end terminal report 130 Relay station report 131 Mailbox reception report 131 SETTING ITEMS 132 User Settings 132 Fax settings 132 Administrator Settings 134 Registeri...

Page 4: ...Registering templates into the public template group 193 Creating a new private group 194 Registering templates into a private group 195 Recalling Templates 196 Changing Data 197 Changing private gro...

Page 5: ...X SETTINGS 285 Setting IEEE 802 1X authentication 285 Error messages 287 FACTORY DEFAULT 288 MANAGING COUNTERS COUNTER MENU 290 TOTAL COUNTER 290 PRINT OUT TOTAL COUNTER 291 DEPARTMENT COUNTER 291 DEP...

Page 6: ...6 7 1 Printing Operations Uninstalling the Printer Drivers P 7 PRINTING FROM WINDOWS P 9 PRINTING FROM Macintosh P 51 MANAGING PRINT JOBS FROM THE CONTROL PANEL P 60 OTHER PRINTING METHODS P 74 APPEN...

Page 7: ...alog box may appear In this case click a button for allowing the operation such as Continue and then continue 1 Click Start and click Devices and Printers to open the Devices and Printers folder 2 Rig...

Page 8: ...se the Print Server Properties dialog box For Mac OS X In order to uninstall the Macintosh PPD file delete the PPD file in the following folder Library Printers PPDs Contents Resources ja lproj MB770_...

Page 9: ...ces If the File menu is not displayed press Alt Setting print options for each print job The print options that are set in properties dialog box which can be accessed from the Print dialog box of the...

Page 10: ...r you select the profile click Restore Defaults on each tab Selecting None on the Profile box will not restore them To restore the default settings on any tab other than the Device Settings tabs click...

Page 11: ...lates tab 3 Select the Templates Dialog Box check box The Templates dialog box appears automatically in printing 4 Click Edit The Edit Templates dialog box appears 5 Select a profile to be saved in th...

Page 12: ...find the description of specific print options or understand their individual functions Memo The following tabs are the setting items which depend on the OS For their setting procedures and details re...

Page 13: ...rint job Normal Print Select this to print a job normally Scheduled Print Select this to print a job on a specified date and time When this is selected click the on the right of the Print Job box to s...

Page 14: ...the printing image not the original document in your computer will be stored in e Filing Multiple Job Type The Multiple Job Type feature allows you to combine any of Scheduled Print Private Print Hol...

Page 15: ...equipment according to the printed document size Tray 1 Paper is fed from the 1st Tray Tray 2 Paper is fed from the 2nd Tray Tray 3 Paper is fed from the 3rd Tray Tray 4 Paper is fed from the 4th Tray...

Page 16: ...e figure on the right indicates the destination currently set with an arrow Stacker Select this to have paper exit to the face down up stacker Finisher Select this to route the output to the tray of t...

Page 17: ...16 pages Select this to print images from 16 pages arranged on one sheet Direction of Print This sets how the pages are arranged on one sheet Left to Right Select this to arrange pages horizontally fr...

Page 18: ...nly when any of the sizes below is selected for Print Paper Size box on the Basic tab A4 LT Memo For detailed instructions on how to print with the Poster Print option see the following page P 43 Divi...

Page 19: ...eaving Pages Note When the size of covers or sheets to be inserted is the same as that of the copy paper change the media type or specify Paper Source on the Basic tab menu otherwise all data will be...

Page 20: ...ou want to insert a blank sheet between chapters or when you want to print chapter cover pages on the different paper To enable sheet insertion printing select the check box and click Edit to set how...

Page 21: ...on the type of document 1 Halftone This sets how halftones are printed Auto Select this to print using proper halftone depending on the contents in the document automatically Smooth Select this to pri...

Page 22: ...ermark box Print on Each Page Select this check box to print a watermark on each page 2 Overlay Image This selects an overlay image to be used This feature allows you to print an image on the backgrou...

Page 23: ...an enter up to 63 alphanumeric characters When you are editing a watermark the selected watermark text is displayed in the box The entered text is displayed as the sample image on the left 3 Font Name...

Page 24: ...e only to even pages Odd Select this to apply the chosen overlay image only to odd pages Note If the specified pages are overlapped among multiple master settings the setting of Even or Odd has priori...

Page 25: ...o specify the custom paper size The Custom Paper Size dialog box appears when you click this P 27 Custom Paper Size Note In order to set Custom Paper Size you must access the printer driver properties...

Page 26: ...ngs e g template watermark overlay image quality type custom paper size profiles to the printer driver How to import custom settings Click Import A dialog box to select a file appears Select a file cf...

Page 27: ...Privacy Password _ 4 Restore Defaults Click this button when you want to reset all the settings back to the defaults Add Printer 1 Discovered Printers This displays the MFP discovered over a network Y...

Page 28: ...operties from the application s print dialog box Note In order to set the Device Settings tab you must access the printer driver properties from the Devices and Printers folder For detailed instructio...

Page 29: ...u like to find it will be displayed when you click Update Now If it is displayed click Yes and search for the equipment using the Local Discovery dialog box After searching for the equipment SNMP comm...

Page 30: ...This option can be selected only when LDAP Authentication is selected in the User Authentication box P 30 Setting up LDAP servers 6 Private Print Restriction Select this check box to enable the Priva...

Page 31: ...nt to print jobs P 49 Splitting a print job across two pieces of equipment Tandem Printing 7 Restore Defaults Click this to restore the factory defaults on the Plug in tab Customization Language tab Y...

Page 32: ...ies 2 Template Button Click this to apply the profile saved in a Template Button to each setting of the printer driver On the Template Button the name of the profile saved and the print image of the j...

Page 33: ...verlay Image file Store to e Filing and Multiple Job Type P 33 Printing scheduled print jobs P 34 Printing private print jobs P 35 Printing hold print jobs P 35 Printing proof print jobs P 36 Creating...

Page 34: ...ll not be able to print them 6 Press the PRINT button on the control panel The print job list is displayed 7 Select PRIVATE on the touch panel Memo If the Private print job list is not displayed selec...

Page 35: ...ng page P 62 Proof Print jobs Printing hold print jobs When you want to print Hold Print documents use this feature Printing hold print documents 1 Display the Basic tab menu 2 Select Hold Print in th...

Page 36: ...r documents using the e Filing web utility You can select either a public or user box to store print jobs You can also specify a folder in which the print job is to be stored in these boxes The public...

Page 37: ...public box Saving a print job to a user box 1 Display the Basic tab menu 2 Select Store to e Filing in the Print Job box 3 Set any other print options you require and click OK 4 Select a user box to...

Page 38: ...ling When you store a document in e Filing using the printer driver it is stored as an image This is not stored in e Filing in the same way as the original document is stored in your computer Memo You...

Page 39: ...is job on the touch panel P 35 Printing proof print jobs If you select the Store to e Filing check box the print job is stored in the specified e Filing Layout and finishing options in Basic tab menu...

Page 40: ...ptions in Finishing tab menu Using the printer driver you can set various layout options to suit your preferences In this section various printing functions enabled with the Finishing tab menu are exp...

Page 41: ...en scaled to fit on half a sheet and reordered so that the booklet is properly paginated when folded To retain your original document size when printing booklets select the booklet size to be the same...

Page 42: ...nt job is printed as a booklet Note If this is not installed fold the printed document manually Printing several pages on one sheet The N up feature allows you to print several pages of a document on...

Page 43: ...utput is stapled for each copy Dividing one image into multiple sheets Poster Print You can print one large image into more than one sheet of paper by dividing it The divided images on the multiple sh...

Page 44: ...he Source box Then select whether you are inserting a blank cover or printed front cover at the Print Style box Do not print on page Select this to insert a blank front cover Print one side of the pag...

Page 45: ...4 Set any other print options you require and click OK 5 Click OK or Print to send the print job The sheets are interleaved between every page Finishing options in Effect tab menu Using the printer dr...

Page 46: ...the watermark enter the number of degrees in the Angle box You can enter from 90 degrees to 90 degrees in units of 1 degree in the Angle box You can also set the angle using the scroll bar 8 Select ho...

Page 47: ...in the Overlay Image box Note If you use different overlay images for odd even pages or use overlay images only for the specified pages select Multiple Overlays and set them in its dialog box P 24 Mu...

Page 48: ...us Inserting from the multi purpose tray When the paper is being fed into the equipment Note Do not mix paper of different sizes Place one sheet at a time on the multi purpose tray even if you wish to...

Page 49: ...send the print job A job is printed on the selected equipment Note If the selected equipment does not support features enabling the print options of the job printing may not be performed properly Dep...

Page 50: ...registered in Printer Folder add it in Add Printer on the Others tab of printer driver P 27 Add Printer 5 Click OK to close the Output Devices dialog box 6 Set any other print options you require and...

Page 51: ...at the Printer box and specify the Print settings for your print job Setting the Print Setup varies depending on how you want to print a document Note The Print dialog boxes vary depending on applica...

Page 52: ...or the Custom Paper Size differ depending on the model to be used Creating Custom Page Size 1 Select Manage Custom Sizes in the Paper Size box 2 Click A new custom page size name is added to the list...

Page 53: ...copies and sort printing 1 Copies This sets the number of printed copies 2 Collated Select this check box for sort printing 1 2 3 1 2 3 3 Pages This sets the range of pages to be printed All Select t...

Page 54: ...t on both sides of the paper Long Edge binding Select this to bind along the long edge side of the paper The direction to be printed on the back side of the paper differs depending on the orientation...

Page 55: ...o box will only be displayed up to the length of the field Paper Feed In the Paper Feed menu you can set the paper source 1 All pages from Select this when you want to use the same paper source for al...

Page 56: ...ate job when activating printing from the touch panel display Hold Select this option to print a hold job The print job sent as a hold job is saved in the hold job queue on this equipment To perform p...

Page 57: ...e the cover sheet is to be fed When Auto Default is selected the paper is automatically selected according to the printed document size Note The selectable values in the Source box vary depending on t...

Page 58: ...heck box to print in the toner save mode 4 Resolution This sets the resolution for printing 600 dpi Select this to print in 600 x 600 dpi 1200 dpi Select this to print in 1200 x 1200 dpi Note When the...

Page 59: ...e printed correctly 2 Font Select the font to be used for the watermark text 3 Size Enter the font size for the watermark text The font size can be set from 6 to 300 pt in units of 1 pt You can also s...

Page 60: ...user name date and time of registration paper size number of pages number of copies and current status of each job You can also delete pause or resume each job and change the order of the jobs on the...

Page 61: ...Select the job that you want to resume and then press RESUME Changing the job order You can change the order of the jobs by moving them within the list Note You can only move jobs from and to those w...

Page 62: ...roof Print refers to the function to print only a single copy as a sample and suspend the rest of the job when you print multiple copies from a computer on the network After viewing the first copy you...

Page 63: ...delete Proof Print jobs 1 On the Proof Print job list P 62 select the job that you want to delete and then press DELETE If the target job is not displayed on the screen use and to change between page...

Page 64: ...as the administrator press ADMIN PASSWORD instead of selecting a user name The on screen keyboard appears with which you can enter the 6 to 64 digit administrator password In this case the jobs can b...

Page 65: ...ure below to delete a Private Print job 1 On the Private Print job list P 63 select the job that you want to delete and then press DELETE You can select more than one job If the target job is not disp...

Page 66: ...t If not the user name that is entered to log in to your computer will be displayed on the Hold Print job list If you perform the operation as an administrator press ADMIN PASSWORD instead of selectin...

Page 67: ...ogress can be monitored on the JOBS tab listing the Normal Print jobs P 60 Memo The printed job will be deleted from the Hold Print job list Deleting Hold Print jobs Follow the procedure below to dele...

Page 68: ...nt job whose number of copies to print exceeds the limit specified for a particular department code cannot be printed out In this case ask the administrator for help Displaying the Invalid job list Fo...

Page 69: ...from 1 3 to 1 7 With this feature the equipment can print encrypted PDF files whose encryption level is either 40 bit RC4 or 128 bit RC4 The feature does not support encrypted PDF files whose encrypt...

Page 70: ...t remove USB DEVICE is displayed on the screen Removing the device while the message is displayed could destroy the data in the device or cause a malfunction of the equipment 5 In the list of files se...

Page 71: ...you must enter the permissions password that was set for the file when it was created 8 Press OK If you change the paper size stapling position 2 Sided Printing setting or PDF Overprint setting procee...

Page 72: ...continuously the paper size you set for the first file in this step is applied to the second and the following The PDF Overprint setting is applied only to objects overprinted in the original PDF fil...

Page 73: ...PLY displays the SUPPLY tab From this tab you can view the paper size setting selected for each tray If you press SUPPLY when printing is in progress the tray from which paper is being fed is highligh...

Page 74: ...tion about printing to a file refer to the Macintosh documentation Printing a file using the FTP command The procedure below describes the example of printing using the FTP command with the MS DOS Pro...

Page 75: ...g is ON the part of the print image that exceeds the paper printing area is discarded if the print image is up to 10 mm larger than the printing area If the print image is 10 mm larger or more than th...

Page 76: ...lic 16 Univers Condensed Bold 57 NewCenturySchlbk Roman 17 Univers Medium Condensed Italic 58 NewCenturySchlbk Bold 18 Univers Condensed Bold Italic 59 NewCenturySchlbk Italic 19 Antique Olive 60 NewC...

Page 77: ...thic BoldSlanted Bodoni PosterCompressed TimesNewRomanPS ItalicMT Univers CondensedBold Bookman Light TimesNewRomanPS BoldMT Univers CondensedBoldOblique Bookman LightItalic TimesNewRomanPS BoldItalic...

Page 78: ...2 1 3 4 5 6 7 2 Copying Operations EDITING FUNCTIONS P 79 IMAGE ADJUSTMENT P 97 CONFIRMING JOB STATUS P 99 OTHER INFORMATION P 103...

Page 79: ...rgin by shifting an image to the left right top or bottom of the copy paper This function is called image shift It is useful when you wish to punch or staple a stack of paper after copying it Memo You...

Page 80: ...e on the back side of paper in duplex copying For example when a binding margin is created on the right of the front side of the paper it will be created on the left of the back side 6 Press OK 7 Sele...

Page 81: ...per The illustrations below show how you can arrange the images 2IN1 4IN1 2IN1 duplex copying a side 1 b side 2 4IN1 duplex copying a side 1 b side 2 1 Place paper in the tray s When using bypass copy...

Page 82: ...n copy more than one original in the book type page order This mode is called the magazine sort mode Magazine sort mode The magazine sort mode can also be selected on the BASIC menu For details see th...

Page 83: ...asking On both functions you can select up to 4 areas on 1 original The selected area should be in a rectangle Memo Only standard size originals are applicable Note that the entire image of the select...

Page 84: ...hen you want to specify more than one area press AREA 1 to AREA 4 to switch the area and then key in the values correspondingly 3 Press OK after you have specified all the areas 7 Place the original a...

Page 85: ...al mode is PHOTO When the original is placed on the RADF When the A4 original is copied on an A4 sheet when Zoom is set to 50 the edges of the image are chipped off 1 Place paper in the tray s When us...

Page 86: ...e normal paper in the tray s 3 Place the original s When placing them on the document glass they must be placed from the first page 4 Press COVER SHEET on the EDIT menu 5 Select the front and back cov...

Page 87: ...es The sheet insertion mode has the following 2 types COPIED Inserts a copied sheet replacing the specified page BLANK Inserts a blank sheet before the specified page 1 Place sheets for sheet insertio...

Page 88: ...be selected for INSERT SOURCE 1 and INSERT SOURCE 2 7 Press the BASIC tab to display the BASIC menu Then select the tray in which normal paper is placed not the one for sheet insertion You must place...

Page 89: ...age Number You can add a page number on the copied paper 1 Place paper in the tray s 2 Place the original s 3 Press PAGE NUMBER on the EDIT menu 4 Select the direction and position of a page number 1...

Page 90: ...NG FUNCTIONS 90 2 1 3 4 5 6 7 5 Specify the page number you want to start with 1 Key in the page number 2 Press OK 6 Select other copy modes as required and then press the START button on the control...

Page 91: ...and some settings for the first job will be applied to all of the other jobs See the table below before setting job build Settings not available Settings applied for all jobs Settings changeable for e...

Page 92: ...ings If you want to change the settings press the RESET button on the control panel and then restart the procedure from step 1 4 Press the START button on the control panel Scanning starts When the sc...

Page 93: ...ection 2 sided copy 2 sided open to left portrait original 1 sided copy 1 Place paper in the tray s 2 Place the original s 3 Set duplex copying setting Basic Guide 4 Press IMAGE DIRECTION on the EDIT...

Page 94: ...ically This is useful when you usually only have 1 original Note When the single feed mode SADF is set place originals one sheet at a time If you place more than one original the copied image may be s...

Page 95: ...2 sided copy while this function is enabled the front and back sides of the originals and the copies will not match Memo The sensitivity to detect blank pages can be changed For details refer to the...

Page 96: ...sure to set the paper size 2 Select the tray for the desired paper size 3 Press OUTSIDE ERASE on the EDIT menu 4 Set outside erase 1 Press ON 2 Adjust the width of the border around the original by p...

Page 97: ...t the density of the original s background It avoids the back side of a 2 sided original becoming visible on its front side Note This mode cannot be used with the automatic density adjustment function...

Page 98: ...ess SOFT or SHARP to adjust the sharpness and then press OK When the sharpness level is adjusted to the SOFT side the moire fringes on the printed photos etc are softened If it is adjusted to the SHAR...

Page 99: ...e jobs in progress or the ones in waiting on the touch panel To view them press JOB STATUS on the touch panel The print job list appears Press the JOBS tab if another tab menu is displayed Copy jobs a...

Page 100: ...hen its turn comes Printing of the next job starts Resuming the paused job Select the desired job and then press RESUME Moving jobs You can change the order of the jobs in waiting by moving them withi...

Page 101: ...opy job history You can confirm the history of copy jobs performed on the touch panel 1 Press JOB STATUS on the touch panel 2 Press the LOG tab 3 Press PRINT The print log list appears Copy jobs appea...

Page 102: ...n before you pressed JOB STATUS When the paper in the tray has run out during printing JOB STATUS on the touch panel blinks In this case press JOB STATUS so that the menu for displaying the printing s...

Page 103: ...paper size is specified is as listed above Recommended paper is used for the values of the specifications above These specifications vary depending on the copying conditions and the environment Paper...

Page 104: ...Yes Yes No Yes Yes 3 Yes Yes Yes Yes Yes Yes 4 Yes Yes 3 3 3 3 3 3 3 3 Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes 4 Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes...

Page 105: ...Cover sheet Bypass copy Magazine sort Staple sort Group Sort Non sort Non staple 2 2 Duplex 2 1 Split 1 2 Duplex 1 1 Simplex 1 Size selection is required 2 Size selection is required for DOUBLE STAPLE...

Page 106: ...Image Adjustment Function Combination Matrix Combination matrix Text Photo Yes Yes Text Yes Yes Photo Yes Yes Yes Background adjustment Sharpness Sharpness Background adjustment Original Mode Photo Te...

Page 107: ...2 1 3 4 5 6 7 3 FAX Operations ADVANCED FUNCTIONS P 108 PRINTING LISTS AND REPORTS P 122 SETTING ITEMS P 132 SENDING A N W FAX P 141 SETTING N W Fax DRIVER P 148 APPENDIX P 159...

Page 108: ...5 Press BOOK or TABLET depending on the bound position of the original s and then press OK 6 Specify the recipient s fax number 7 Press SEND Priority Transmission You can send a fax prior to other res...

Page 109: ...pient have to be Oki Fax machines MFP 1 Place the original s 2 Press the FAX button on the control panel 3 Press OPTION and set the transmission conditions 4 Press the ADVANCED tab and then press POLL...

Page 110: ...l will not be deleted This mailbox is suitable for registering an original you want to send to multiple recipients If a new original is registered in this mailbox in which another original exists the...

Page 111: ...ord has been set to the selected bulletin board mailbox key in the password in the same way as the box number If you have selected the confidential mailbox it is not necessary to key in a password sin...

Page 112: ...gister the original P 111 Registering an original 3 In the BOX TYPE group press CONFIDENTIAL or BULLETIN BD In the MODE group press CANCEL and then OK If the selected mailbox has not been set an error...

Page 113: ...inal Basic Guide Retrieving an original You can retrieve an original from the confidential or bulletin board mailbox in the recipient s fax machine 1 Press the FAX button on the control panel 2 Press...

Page 114: ...number s a maximum of 20 digits and then press OK If you want to set a password a maximum of 20 digits key in the password in the same way as the box number If the box number or password keyed in has...

Page 115: ...rt is sent when a communication error occurs On the ADMIN menu you can make setting so that the report can be sent automatically For details of the operation refer to the Setting Items Printing P 211...

Page 116: ...you are unable to proceed Chain Dial Communication You can chain pre registered sets of numbers to form a dialing string For example you can form the desired number by specifying sets of numbers regis...

Page 117: ...ansmission confirmation screen select the transmissions job and then press SEND Basic Guide Recovery Transmission You can save the data of originals which were not sent after redialing a specified num...

Page 118: ...dify delete a relay station mailbox see the following section P 114 Creating modifying deleting a mailbox Memo To use the onramp gateway you need to set an E mail address and Internet Fax to this equi...

Page 119: ...The fax number of the final recipient is specified in xxxxxxxx and the subaddress in yyyy e g In case that the fax number is 1234567890 the subaddress is 1234 and the domain name of this equipment FQ...

Page 120: ...name a maximum of 45 characters If you press FILE NAME the on screen keyboard appears For details of the operation to enter characters refer to the Setup Guide 5 Select the location where you want to...

Page 121: ...leave the screen unattended for the auto clear setting time 45 sec by manufacturer default the screen returns to the default one automatically 2 Select SECURE RX LINE 1 in the pull down menu If the eq...

Page 122: ...R INFORMATION List of recipients registered in the address book as a group FUNCTION LIST List of the user settings Journal transmission journal reception journal You can print a list of transmissions...

Page 123: ...EPORT When the direct transmission is completed the report is printed MULTI TRANSMISSION REPORT When the multi address transmission is completed the report is printed You have an option to add a reduc...

Page 124: ...K Succeeded 4 digit error code Failed Special communication mode P Polling communication SB Mailbox communication SR R Relay mailbox communication SF F Forward mailbox communication ML Internet Fax co...

Page 125: ...the group entry method NO FILE NO DATE TIME DURATION PGS FROM DEPT MODE STATUS 001 003 05 10 14 23 00 00 0 Aaabbb USA HQ NG 00B1 002 007 05 10 17 20 00 32 1 3109998888 EC 603 OK RECEPTION JOURNAL XXXX...

Page 126: ...NO BOX TYPE PGS FILE NO DATE TIME FROM 11222 BULLETIN BD 11231 CONFIDENTIAL 1 008 05 10 17 24 LOCAL MAILBOX RELAY BOX REPORT TIME 05 10 2012 18 00 FAX NO 1 2131234567 NAME Aaabbb L A RELAY BOX NO END...

Page 127: ...STATUS column see the following section Troubleshooting Guide FILE NO 004 DATE 05 10 17 11 TO ABC EXPRESS DOCUMENT PAGES 1 START TIME 05 10 17 13 END TIME 05 10 17 14 STORED TIME 05 10 23 14 PAGES SE...

Page 128: ...at the recipient is specified with the direct entry method NO FILE NO DATE TIME DURATION PGS TO DEPT MODE STATUS 002 007 05 10 17 20 00 32 1 3109998888 EC 603 OK TRANSMISSION REPORT XXXXXXXXXXX XXXX X...

Page 129: ...the direct entry method FILE NO 014 DATE 05 10 18 02 START TIME 05 10 18 17 END TIME 05 10 18 18 SUCCESSFUL ADDRESS BOOK 001 Cccddd ADMIN UNSUCCESSFUL FAX NUMBER 2139998888 MULTI POLLING REPORT TIME...

Page 130: ...46 RELAY BOX 12345 SUCCESSFUL GROUP NUMBER 002 USA 1 ADDRESS BOOK 001 005 ASIA 1 UNSUCCESSFUL ADDRESS BOOK PAGE SENT 001 Cccddd ADMIN 0 RELAY TX RELAY STATION REPORT TIME 05 10 2012 14 46 FAX NO 1 213...

Page 131: ...13 33 RELAY BOX 777 DOCUMENT PAGES 1 FROM 214 RELAY STATION REPORT TIME 05 10 2012 13 33 FAX NO 1 2131234567 NAME Aaabbb L A FILE NO 016 DATE 05 10 18 22 BOX NUMBER 12345 BOX TYPE CONFIDENTIAL DOCUME...

Page 132: ...n the fineness of the original Memo If the recipient s fax machine is not capable of receiving originals at the same resolution the resolution is automatically converted before being sent it to the re...

Page 133: ...ors that occur during fax transmissions With this setting option ON even when the transmitted data have been affected by noise during communication this mode allows good communication without image di...

Page 134: ...SSWORD 3 Enter the administrator password and then press OK 4 Press FAX The FAX menu is displayed The following section describes each menu Registering the terminal ID This section describes how to re...

Page 135: ...2 Set each setting option and then press OK You can enter up to 20 characters in the ID NAME but whether they can all be displayed or not depends on their size When you add an international code pres...

Page 136: ...nformation is printed about 5 mm 0 2 inch from the bottom edge of the received copy of the original 05 10 2012 15 08 FROM Aaabbb 1234567890 T 069 P0001 0001 F 049 Date sent automatically attached Send...

Page 137: ...ls 0 tone Off DIAL TYPE There are 2 types of telephone lines When you first install this equipment or you change the connected telephone line set this according to the telephone line type Memo Dial ty...

Page 138: ...d so that they can be bound along the short edge of the direction Figure 2 REDUCTION You can switch RX reduction printing ON or OFF With it being set to ON if an original exceeds the printing area by...

Page 139: ...E ENABLE You can enable the SECURE RECEIVE function WEEKLY SCHEDULE You can set the time for each day of the week for automatically enabling or disabling the SECURE RECEIVE function Time is displayed...

Page 140: ...ETYPE NEW PASSWORD enter the same password again and then press OK Up to 20 alphanumeric characters including the following symbols can be entered for the password You can use alphanumerics and the fo...

Page 141: ...for the machine and click Preferences The dialog box of the N W Fax driver properties appears Memo Note that the command name to open the driver properties may differ from Preferences depending on th...

Page 142: ...he Enter the user credentials manually option is used When this option is enabled on this equipment you are prompted to enter your user name and password before sending a fax When the dialog box below...

Page 143: ...a single transmission and a cover sheet is set in the N W Fax driver or a header page is set to be printed on the recipient s device all the recipient information may be printed If you want to secure...

Page 144: ...Email and a contact for which only an Email address is registered cannot be displayed in the Selected Fax You can select a recipient by the following operations Selecting a contact by dragging and dro...

Page 145: ...from the address book Search option You can find and select a recipient from the address book in the AddressBook Viewer 1 Click Address Book The AddressBook Viewer runs 2 Select Find from the Edit men...

Page 146: ...e boxes and the string does not need to completely correspond to the target of the search Entering one or more characters in one or more boxes causes a search to be made for contacts which correspond...

Page 147: ...ble click on a contact in the list of the search results To change the setting of the recipient to be selected upon double clicking select Default Configuration Type Selection in the View menu and the...

Page 148: ...ing the N W Fax driver options by displaying the printer properties from the Print dialog box within an application will establish the values for the current N W Fax job The N W Fax driver option sett...

Page 149: ...nter a department code of 1 to 63 characters if required When the department code is enabled on this equipment you must enter it to send a fax Note If you do not enter a department code when it is ena...

Page 150: ...Sender Information or Message only the first one page is displayed in the preview 2 Fonts Select the font to be used for the cover sheet Select the section for which the font is used and then click E...

Page 151: ...options V1 V2 Select this option to enable SNMP V1 and V2 V3 Select this option to enable SNMP V3 V1 V2 V3 for Discovery Settings dialog box only Select this option to enable SNMP V1 V2 and V3 2 SNMP...

Page 152: ...Authentication Select the authentication method which is to be used Set it to correspond to that of your MFP Off Select this not to perform user authentication MFP Local Authentication Select this to...

Page 153: ...LDAP server in Server Name List Select the LDAP server that you want to delete in the list and click this button Sending With Extended Fax Functionality The N W Fax driver allows users to perform the...

Page 154: ...the current date is March 31st then the maximum date that can be selected for the scheduled fax is April 30th 4 Specify the other options to send a document and click OK 5 Click OK or Print to send a...

Page 155: ...recipient appear on the cover sheet Department Name Check this to have the department name of the recipient appear on the cover sheet Fax Number Check this to have the fax number or Email address of t...

Page 156: ...10 9 Select the desired one from each of the Font Font style Size and Script boxes and then click OK The Font dialog box is closed and the font settings are determined for the selected section Memo I...

Page 157: ...ote You need to reboot this equipment after changing the country region or initializing the FAX setting Setting the country region of FAX 1 Press the SETTING button on the control panel to access the...

Page 158: ...settings individually 1 Press CUSTOM INITIALIZE in the INITIALIZE FAX menu 2 Select the item to initialize INIT MEMORY Initializes the memory area CLEAR FAX DATA Deletes the FAX image data SYSTEM SET...

Page 159: ...1 3 4 5 6 7 159 APPENDIX APPENDIX Cover Sheet Samples Standard cover page Reference Number 0000000000000000 To 00000000001 From MFP 00C67861 Subject N W Fax Document Message This is a N W Fax Documen...

Page 160: ...2 1 3 4 5 6 7 APPENDIX 160 Business cover page Reference Number 0000000000000000 To 00000000001 From MFP 00C67861 Subject N W Fax Document Message This is a N W Fax Document...

Page 161: ...APPENDIX 161 2 1 3 4 5 6 7 Professional cover page Reference Number 0000000000000000 To 00000000001 From MFP 00C67861 Subject N W Fax Document Message This is a N W Fax Document...

Page 162: ...2 1 3 4 5 6 7 4 Scanning Operations USEFUL FUNCTIONS P 163 OTHER SCANNING METHODS P 179 INTERNET FAX P 180...

Page 163: ...c Guide For instructions on how to store your scans with Scan to e Filing refer to the e Filing Guide Specifying color mode Select the color mode best suited to your scan job from the following option...

Page 164: ...g photos printed on photographic paper Changing orientation With the rotation setting you can change the orientation of your scans If necessary select the desired rotation pattern from the following o...

Page 165: ...for the scanned image data In general the higher the compression ratio the lower the image quality Select from the following options LOW Select this option to apply a low compression ratio and enhance...

Page 166: ...more area is erased Memo The sensitivity level for detecting images and the outer frame can be changed for each job using the control panel Note Regardless of the settings this feature is disabled un...

Page 167: ...RGB adjustment settings Note The page shown in the above figure is available only when FULL COLOR or AUTO COLOR is selected for the color mode setting Saturation Use and to manually specify the satura...

Page 168: ...ge of your scan to fit the width of the preview window Press this button to display a page of your scans at the actual size Use and to scroll the displayed image If multiple pages are scanned you can...

Page 169: ...ress OK Memo Before pressing OK you can specify additional e mail addresses If you want to view or delete the specified e mail addresses press DESTINATION P 175 Viewing Deleting specified e mail addre...

Page 170: ...esses press DESTINATION P 175 Viewing Deleting specified e mail addresses Searching the address book with ID numbers 1 Press KNOWN ID 2 Using the digital keys enter the ID number for the desired conta...

Page 171: ...repeat the above steps Memo For Scan to E mail pressing SEARCH ADDRESS or SEARCH GROUP allows you to continue searching for individual contacts or groups with other search strings Pressing or allows...

Page 172: ...again to be unselected or press the RESET button to restart the operation Basic Guide P 181 Sending Internet Faxes For Scan to E mail pressing SEARCH ADDRESS or SEARCH GROUP allows you to continue sea...

Page 173: ...r delete the specified e mail addresses press DESTINATION P 175 Viewing Deleting specified e mail addresses Searching for groups with ID numbers 1 Press GROUP to display the GROUP tab 2 Press KNOWN ID...

Page 174: ...Press the corresponding button s for the desired group s and then press OK For Scan to E mail proceed to step 5 For Internet faxing the e mail addresses are specified To specify additional e mail add...

Page 175: ...a scan operation you can select 2 of the scan functions at one time Note The WS Scan function cannot be selected together with other scan functions Scanning with dual functions Dual Agents 1 Place the...

Page 176: ...d 7 If the screen below appears place another original on the document glass and press SCAN or the START button to continue scanning To finish the job press JOB FINISH followed by the RESET button The...

Page 177: ...ter password are not set at the factory shipment If the master password is to be set ask your network administrator Pressing each button displays an on screen keyboard Enter a password using the keybo...

Page 178: ...sers to edit and convert PDF files EXTRACT Press this button to authorize users to copy and extract the contents of PDF files ACCESSIBILITY Press this button to enable the accessibility feature 4 Make...

Page 179: ...artment code needs to be entered For instructions on how to scan and acquire images to your computer refer to the documentation that comes with your WIA compliant application Note If you are using Win...

Page 180: ...the header page is set to be printed on the recipients devices If you need to secure the personal information send the Internet fax separately to each recipient rather than sending to multiple recipie...

Page 181: ...n when you want to both send a copy of your document and store the sent data in the equipment s hard disk P 183 Saving sent data as a file Internet fax and file Sending Internet Faxes Just like the Sc...

Page 182: ...ect the appropriate exposure for scanning the original Pressing AUTO automatically sets the exposure best suited to your originals To set the exposure manually use and to select the appropriate exposu...

Page 183: ...a file Internet Fax and File 1 Refer to Sending Internet Faxes P 181 and follow steps 1 to 5 2 Press STORAGE 3 If you want to store the data in the equipment s shared folder select MFP LOCAL and make...

Page 184: ...in this box LOGIN USER NAME When you select FTP Enter the log in user name for the FTP server if required When you select SMB Enter the user name to access the network folder if required When you sele...

Page 185: ...ified by the administrator on TopAccess If the data are saved in the equipment s shared folder they will be found in the TXFAX folder under the file_share folder To learn more about the file_share fol...

Page 186: ...unction when you want to send originals ahead of the jobs currently waiting in the queue The default of this function is restored when each transmission is complete you must enable the setting every t...

Page 187: ...The administrator can set up the equipment configuration on TopAccess to automatically receive Internet faxes from the e mail server If the Scan Rate setting is specified the equipment accesses the e...

Page 188: ...ecified time Wait The job in wait for transmission Invalid The Network Fax job suspended due to an invalid department code To exit from the JOB STATUS screen press CLOSE Viewing the send log for Inter...

Page 189: ...model To print out the displayed information press JOURNAL If you want to save contact information such as phone numbers and e mail addresses to the address book press ENTRY P 189 Saving contact info...

Page 190: ...2 1 3 4 5 6 7 5 RegisteringFunctions TEMPLATES P 191 USING TEMPLATES P 201...

Page 191: ...by recalling the template thus eliminating the need to perform complicated settings every time Templates can be used in copying scanning and sending a fax Note Fax functions are available only when th...

Page 192: ...Automatic Paper Selection Original size Mixed size TWIN MONO COLOR TWIN COLOR BLACK RED Button Function 1 Original 1 sided Color mode FULL COLOR Original mode TEXT Storing method Stored in the share f...

Page 193: ...late group Private group You can create up to 200 private groups These are useful for each department section or user Up to 60 templates can be registered per group You can set a password to restrict...

Page 194: ...asterisks 2 Press RETYPE PASSWORD and then key in the password again 3 Press OK Note The symbols below cannot be used AUTOMATIC START Press ENABLE if you want the operation of set functions to start i...

Page 195: ...group When you press it the on screen keyboard appears Key in following the procedure below 1 Press PASSWORD and then enter the password up to 20 characters with the buttons on the touch panel or the...

Page 196: ...ll a template the functions set in the template will be available automatically If the automatic start function is enabled this equipment will automatically start the operation of each function when y...

Page 197: ...s the START button on the control panel Changing Data You can change the data of templates or private groups that are already registered such as the template name user name password and setting of the...

Page 198: ...enter the Admin Password 6 to 64 characters with the buttons on the touch panel or the digital keys on the control panel When a private group is selected Press PASSWORD and then enter the password up...

Page 199: ...ons on the touch panel or the digital keys on the control panel 2 Press OK 3 Press DELETE The private group is now deleted Deleting templates 1 In the template menu select the group to which the desir...

Page 200: ...2 Press DELETE To switch the menu Press or 4 Key in the password for the selected template If no password is set go to step 5 1 Press PASSWORD and then enter the password with the buttons on the touch...

Page 201: ...rd PRIVATE TEMPLATE GROUP This group is created and controlled by each department section or user to register their own templates The group 001 contains pre defined templates useful for various situat...

Page 202: ...TEMPLATE menu 4 Press REGISTRATION to display the REGISTRATION tab 5 Select PUBLIC TEMPLATE GROUP or one of the private template group buttons and then press OPEN If you select PUBLIC TEMPLATE GROUP t...

Page 203: ...e displayed for the selected group Proceed to step 11 8 Press PASSWORD 9 Using the keyboard and digital keys enter the password for the selected private template group and then press OK 10Press OK The...

Page 204: ...function is enabled the icon is shown in the lower left corner of the template button 13On the control panel press the RESET button to return to the SCAN menu Using Scan Templates Once you register a...

Page 205: ...rd has been set the password input screen appears In this case proceed to step 5 If you select PUBLIC TEMPLATE GROUP or a private template group for which no password has been set the template buttons...

Page 206: ...t you need to enter the password In this case proceed to step 9 icon appears on a meta scan template If you select a meta scan template proceed to step 12 9 Press PASSWORD 10On the password input scre...

Page 207: ...nned more than 1000 pages in a job the The number of originals exceeds the limit Do you want to save stored originals message appears If you want to save the scans press YES When the temporary workspa...

Page 208: ...eed to step 7 Memo If the desired private template group is not displayed on the screen use and to switch between pages 5 Press PASSWORD 6 On the password input screen enter the group password the key...

Page 209: ...the password 3 Finally press OK If you select a template for which the automatic start function is enabled is shown on the button the equipment automatically starts the scanning operation End of proc...

Page 210: ...n settings press SCAN SETTING P 163 Changing Scan Settings Note When the equipment has scanned more than 1000 pages in a job the The number of originals exceeds the limits Will you save stored origina...

Page 211: ...2 1 3 4 5 6 7 6 SettingItems Printing SETTING ITEMS USER P 212 SETTING ITEMS ADMIN P 232 MANAGING COUNTERS COUNTER MENU P 290 APPENDIX P 300 Specifications P 327...

Page 212: ...ng operation that you require The SETTING screen contains the following buttons For details of each button see the corresponding page Note CHANGE USER PASSWORD is available only when the MFP Local Aut...

Page 213: ...enable the reversed display or OFF to disable the reversed display Screen in reversed display mode Adjusting the display setting You can adjust the touch panel brightness On the DISPLAY SETTING screen...

Page 214: ...n accordance with the original MANUAL Press this button to set the contrast manually IMAGE DIRECTION Select whether to use the function for IMAGE DIRECTION ENABLE Press this button to use this functio...

Page 215: ...NDARD This option is suitable for an original with regular size text FINE This option is suitable for an original with small size text and fine illustrations U FINE This option is suitable for an orig...

Page 216: ...s 90 degrees to the left Select this option to rotate your scans 180 degrees PREVIEW SETTING Enabling the Preview function allows you to preview the scanned images before saving or E mailing them ON P...

Page 217: ...or scans ORIGINAL MODE is not available in Gray Scale mode EXPOSURE Select the desired exposure for scans To set the contrast manually press or and set the desired contrast level To set the contrast a...

Page 218: ...ipment ID SORT Press this button to print the ADDRESS BOOK INFORMATION sorted by ID number NAME SORT Press this button to print the ADDRESS BOOK INFORMATION sorted by last name Memo For an output exam...

Page 219: ...ER TYPE and proceed to step 2 If you do not need to set paper type press OK and complete the operation 2 Press the portion of the illustration corresponding to the tray whose paper type you want to ch...

Page 220: ...export address book data in the TopAccess administrator mode For details refer to the TopAccess Guide Chapter 8 Administration Tab Page Creating new contacts You can create new contacts in the address...

Page 221: ...or that were searched from the LDAP server E mail addresses that were manually entered or that were searched from the LDAP server The following information can be registered from the Receive Log Remot...

Page 222: ...ing ADDRESS button 5 Press OPTION to specify the default settings for fax transmission Note This step is available only when the FAX Unit is installed 6 Press OK to register the contact The contact is...

Page 223: ...Press OK to save the contact The edited contact information is saved Searching for contacts The following two methods are available to search the address book for contacts This function is convenient...

Page 224: ...ess the button of the item target of the search When you press a button other than FAX NO the on screen keyboard is displayed For details of the on screen keyboard see the following page P 300 On scre...

Page 225: ...register up to 200 groups of up to 400 members Note One fax number or one E mail address is counted as one destination Therefore if you select a contact that contains both a fax number and an E mail...

Page 226: ...groups You can edit and delete groups registered in the address book as well as add and remove contacts to from a group Note Deleting a group does not delete the contacts from the SINGLE tab However...

Page 227: ...ID number Adding or removing contacts by searching for them with a search string P 228 Adding or removing contacts by searching with a search string Memo The highlighted contacts are those registered...

Page 228: ...ntact to from the group press in the contact information To add remove only the E mail address of a contact to from the group press in the contact information Adding or removing contacts by searching...

Page 229: ...or to display the found contacts on different pages if one page is not enough to display them Pressing or allows you to skip 5 pages If you want to change the results of the search press RESEARCH The...

Page 230: ...touch panel displays the found groups Press the desired group and press OK to edit the group information For instructions on editing or deleting groups see the following page P 226 Editing or deleting...

Page 231: ...n function is enabled users can change their authentication password that has been entered in the authentication screen from this menu Memo CHANGE USER PASSWORD is available only when the MFP Local Au...

Page 232: ...unavailable Setting role information allows you to give privileges to users For details of role information refer to the TopAccess Guide Chapter 7 User Management Tab Page 3 Press PASSWORD The on scr...

Page 233: ...1 2 displays GENERAL menu 2 2 This menu allows you to perform the following operations P 262 E MAIL P 263 INTERNET FAX P 263 SECURITY P 267 LIST REPORT P 270 PRINTER e FILING P 271 WIRELESS SETTING P...

Page 234: ...e clock P 237 Setting the energy saver modes P 238 Setting the calibration display level P 238 Setting the calibration P 239 Setting the status message P 239 Setting the auto clear function P 239 Mana...

Page 235: ...il address and press OK Memo You can specify up to three E mail addresses to which notification messages will be sent if needed To enable notification you must have at least one E mail address entered...

Page 236: ...lphanumerics and the following symbols _ Setting the clock You can adjust the clock built into this equipment by entering the date and time using the digital keys P 236 Changing the date and time P 23...

Page 237: ...mode the Super Sleep mode if it is left inactive for a certain period of time In the Sleep mode the Super Sleep mode power to the unused sections of this equipment is shut off while this equipment is...

Page 238: ...screen is displayed 2 Specify the following items as required and complete the setting Memo The settable times are described below 1 min 3 mins 5 mins 10 mins 15 mins 20 mins 25 mins 30 mins 40 mins 5...

Page 239: ...ntil the message Scanning and calibrating disappears Note If the chart is not properly placed the message Set chart correctly is displayed on the touch panel In this case return to step 3 and realign...

Page 240: ...MANAGEMENT screen Memo The following information is displayed Product name Option name License ID License ID Date The date and time of when the option has been installed Installing an option 1 On the...

Page 241: ...POWER button on the control panel Adding or removing display languages You can add new languages to be used on the touch panel and also remove those you no longer need Furthermore from this menu you...

Page 242: ...ress OK You will be returned to the GENERAL menu 2 2 Memo If the installation fails the message Installation Failed will be displayed on the CAUTION screen In this case press CLOSE and perform the ope...

Page 243: ...your dealer Before performing the operation store the updating files in the root directory of your USB storage device in advance 1 Press SYSTEM UPDATES on the GENERAL menu 2 2 screen The SYSTEM UPDATE...

Page 244: ...s automatically rebooted Creating or installing clone files You can create clone files of the setting data and user data by using the cloning function These files can also be installed on other equipm...

Page 245: ...ess OK The installation confirmation screen is displayed 8 Press YES The installation begins Note Do not remove the USB storage device until the data transfer is complete Removing the device while dat...

Page 246: ...ION screen In this case press CLOSE and perform the operation again When the memory of your USB storage device becomes full while the clone files are being saved the message USB Media is full Change U...

Page 247: ...gin exporting Memo You can select only one log type per operation Note Do not remove the USB storage device until the data transfer is complete Removing the device while data are being transferred cou...

Page 248: ...ting paper curling when it has absorbed moisture SCATTER BLUR Makes micro adjustments for scattered or finely blurred colors PLAIN Adjusts the plain paper setting SPECIAL 3 Adjusts the special paper 3...

Page 249: ...t speed P 258 Setting the LDAP services and the filtering functions P 258 Setting IPsec IP security P 259 Checking the network Note When performing network settings you are required to press APPLY NOW...

Page 250: ...ted an appropriate IP address is assigned to this equipment by the auto IP addressing function However the auto IP addressing may not work properly if a router is placed in the network NO AUTO IP When...

Page 251: ...ink local address is generated automatically When you select STATEFUL The IPv6 address is automatically acquired from the DHCPv6 server In this mode it is possible to register one IPv6 address P 254 S...

Page 252: ...E DHCP OPTIONS Select whether or not to use the optional information IPv6 address for the DNS server etc other than the IPv6 address for this equipment issued by the DHCPv6 server ENABLE Press this bu...

Page 253: ...e NETWORK menu Memo The IPv6 address acquired from the DHCPv6 server is displayed Item name Description ENABLE DHCP IP Address ENABLE Press this button to use the IPv6 address issued by the DHCPv6 ser...

Page 254: ...otocol ADDRESS MODE Select STATEFUL for the IPv6 addressing mode Link Local Address The unique address used in IPv6 is displayed Item name Description ENABLE DHCP IP Address ENABLE Press this button t...

Page 255: ...ly detect the appropriate frame type or press a specific frame type button If you do not know the frame type that must be used select AUTO Item name Description ENABLE Netware ENABLE Press this button...

Page 256: ...DARY from the DHCP server Item name Description SMB PROTOCOL ENABLE Press this button to use the SMB protocol DISABLE Press this button to disable the SMB protocol When you select ENABLE select the fu...

Page 257: ...ess this button to enter the device name of this equipment DESIRED ZONE Press this button to enter the AppleTalk zone name If your AppleTalk network has not been configured with a zone enter the defau...

Page 258: ...tering functions Memo To add the LDAP directory service you must operate using TopAccess For details on how to register the directory service refer to the TopAccess Guide Chapter 8 Administration Tab...

Page 259: ...IPv6 Secondary SNTP server IPv4 IPv6 LDAP server 1 LDAP server 2 LDAP server 3 LDAP server 4 LDAP server 5 Remote server 1 Remote server 2 To designate the desired server manually Enter the server nam...

Page 260: ...1 2 DUPLEX 2 2 DUPLEX Press this button to set the 2 sided mode to 2 2 DUPLEX USER Press this button to automatically display the screen to select the 2 sided mode when originals are placed in the Rev...

Page 261: ...he recording paper printing area 1 On the FAX screen press RX PRINT The RX PRINT screen is displayed 2 Press ON or OFF for DISCARD and REDUCTION as required and press OK The registered options can be...

Page 262: ...tton to set the default E mail subject Pressing this button displays the SUBJECT screen For details of this screen see Operations in the SUBJECT screen below Press this button to add date and time to...

Page 263: ...is menu allows you to perform the following operations P 263 Managing certificates P 266 Setting secure PDF P 267 Performing the integrity check Memo For instructions on how to display the SECURITY sc...

Page 264: ...nd press OK When the file extension is pfx or p12 the PASSWORD REQUIRED screen will be displayed Proceed to the next step When the file extension is any other than above importing the certificate will...

Page 265: ...vice certificate Memo The file format of the exported device certificate will be PEM extension crt 1 On the SECURITY screen press CERTIFICATE MANAGEMENT The CERTIFICATE MANAGEMENT screen is displayed...

Page 266: ...AUTHENTICATIO N CODE AS PASSWORD ENABLE Press this button to use the user authentication user name as user password DISABLE Press this button to use the user password entered in USER PASSWORD above in...

Page 267: ...cution code refers 1 On the SECURITY screen press INTEGRITY CHECK The INTEGRITY CHECK screen is displayed 2 Press MINIMUM or FULL The message Are you sure is displayed on the CONFIRMATION screen 3 Pre...

Page 268: ...e following mailbox transactions RELAY STATION When a relay transmission has been received from an originator as a relay hub LOCAL When the mailbox on this equipment has been reserved for a local docu...

Page 269: ...TION LIST PS3 FONT LIST and PCL FONT LIST Note The displayed buttons vary depending on the model For an output example of each list see the following page P 301 List Print Format 1 On the LIST REPORT...

Page 270: ...stapler is empty during stapling ON Press this button to stop printing OFF Press this button to continue printing without stapling ENFORCEMENT CONTINUE ILLEGAL PAPER Select whether to change the outp...

Page 271: ...P 273 Select security mode Select network type First access the WIRELESS SETTING screen from the ADMIN menu from the Touch Panel Display to select the network type for the wireless network Note If you...

Page 272: ...he SSID Selecting the SSID from the available network list This equipment can search the available SSID automatically from the wireless network Then you can select the SSID from the list 1 Press AVAIL...

Page 273: ...procedure to configure the security mode varies depending on the security mode that you select P 273 Selecting WPA WPA2 802 1X security mode with EAP TLS protocol P 275 Selecting WPA WPA2 802 1X secu...

Page 274: ...USER NAME The letter entry screen is displayed Note Press ENABLE to use the user name from Common Name in the User Certificate 4 Enter the EAP user name using the keyboard and digital keys and press O...

Page 275: ...en that you want to change and then repeat the operation 9 Press YES and wait until the setting is reflected Selecting WPA WPA2 802 1X security mode with PEAP protocol Using the WPA WPA2 802 1X with t...

Page 276: ...encryption TKIP provides a different key for per packet with a message integrity check This key will be changed for every fixed interval AES CCMP Select this to use AES encryption AES is the next gene...

Page 277: ...WPA2PSK screen is displayed 2 Enter the following items and press NEXT WIRELESS ENCRYPTION TYPE Select the encryption type for the PSK TKIP Select this to use TKIP encryption The TKIP provides a diff...

Page 278: ...th WPA WPA2 802 1X and WPAPSK WPA2PSK the WEP is less security If the wireless network is configured in the Infrastructure Mode and the Access Point supports WPA WPA2 802 1X or WPAPSK WPA2PSK it is re...

Page 279: ...security mode You can also set no security for wireless access Note If you do not set no security anyone knows how the SSID can connect to the wireless network Therefore it is recommended to set the...

Page 280: ...RELESS SETTING screen from the ADMIN menu from the Touch Panel Display to select the network type for the wireless network Note If you are not sure what network type to select see the following sectio...

Page 281: ...Press SSID The letter entry screen is displayed 2 Enter the SSID using the keyboard and digital keys and press OK button The screen returns to the SSID SETTINGS screen 3 Press NEXT 4 The WIRELESS LAN...

Page 282: ...yed Enter the value using the keyboard and digital keys and press OK to set the entry 3 Select the transmit power and press NEXT Select the low transmit power if you want to limit the area that the wi...

Page 283: ...back to the screen that you want to change and then repeat the operation 4 Press YES and wait until the setting is reflected Disabling Wireless Network When you enable the wireless network the on boa...

Page 284: ...entication password assigned for each user in case it is forgotten Note CHANGE USER PASSWORD is available only when the MFP Local Authentication function is enabled This function can be enabled from T...

Page 285: ...this equipment before the settings for IEEE 802 1X authentication are performed Memo For instructions on how to install certificates refer to the TopAccess Guide Chapter 8 Administration Tab Page For...

Page 286: ...For details of the on screen keyboard see the following page P 300 On screen keyboard When you selected PEAP When you selected EAP TTLS When you selected other than EAP TLS When you selected EAP TLS...

Page 287: ...or messages may be displayed on the touch panel Message Cause 802 1X Auth Server Switch couldn t be contacted The RADIUS server service is stopped Configuration for the RADIUS server is not correct Th...

Page 288: ...eneral All the settings are reset to the factory defaults Network Copy Fax Scan to File E mail Internet Fax Printer e Filing Printer Print Service Security User Data Remarks User Management User Accou...

Page 289: ...and user data before initialization use the cloning function to create clone files For details of the cloning function see the following page P 244 Creating or installing clone files When the initial...

Page 290: ...r of sheets printed by system page print jobs Scan counter Displays the total number of originals scanned by this equipment The scan counter contains the following counters Copy counter Indicates the...

Page 291: ...ontains the following counters Copy counter Indicates the number of sheets printed by copy jobs Fax counter Indicates the number of sheets printed by polling jobs Printer counter Indicates the number...

Page 292: ...P 300 On screen keyboard 4 Enter the department code and press OK You will be returned to the DEPARTMENT CODE screen 5 Press OK The COUNTER screen is displayed 6 Continue with the operation that you...

Page 293: ...trol the quantity of copy print scan and facsimile pages printed by each department code You can register up to 1000 department codes To manage the department codes you must know the administrator pas...

Page 294: ...page P 293 Logging on as administrator For an output example of DEPARTMENT CODE LIST see the following page P 302 DEPARTMENT CODE LIST Enabling department codes Initially the Department Management fun...

Page 295: ...reen see the following page P 293 Logging on as administrator 2 Press an undefined button to create a new department and then ENTRY The on screen keyboard is displayed For details of the on screen key...

Page 296: ...ss to display the next page 3 Press YES The on screen keyboard is displayed For details of the on screen keyboard see the following page P 300 On screen keyboard 4 If changing the department name ente...

Page 297: ...The QUOTA screen is displayed 8 Set the quota of this department code as required and press OK For the description of each item see step 7 in the following operation P 295 Registering a new department...

Page 298: ...to cancel the clear operation Setting output limitations for all departments You can set output limitations for all departments in a single operation When you select ON output will be disabled for all...

Page 299: ...rs You can clear all department counters Note This operation clears only the department counters You cannot clear the total counter 1 On the DEPT MANAGEMENT menu screen press RESET ALL COUNTERS The me...

Page 300: ...lows 101 keyboard QWERTY layout 102 105 keyboard QWERTZ layout 102 105 keyboard AZERTY layout Note There is no guarantee that all keyboards will function properly On screen numeric keypad Whenever a f...

Page 301: ...2 FAX PRINT LIST TOTAL 99999 99999 199998 SCAN COUNTER CALIBRATION COUNTER 2 FULL COLOR COPY 99999 199998 FAX NETWORK TOTAL TOTAL 99999 199998 299996 599994 BLACK TOTAL 99999 99999 99999 199998 99999...

Page 302: ...T SMALL 99999 LARGE 99999 199998 RECEPTION 99999 99999 199998 SCAN COUNTER SMALL LARGE NETWORK 99999 99999 199998 FULL COLOR COPY 99999 99999 199998 FAX 99999 99999 199998 NETWORK 99999 99999 199998 B...

Page 303: ...User03 OFF MEMORY OFF 0 00000000003 user03 example com 004 User04 OFF MEMORY OFF 0 00000000004 user04 example com 005 User05 OFF MEMORY OFF 0 00000000005 user05 example com 006 User06 OFF MEMORY OFF 0...

Page 304: ...0 20 47 FAX NO 1 99999999999 FAX NO 2 99999999990 NAME MFP_00000183 NO NAME ADDRESS BOOK 001 Group01 001 007 014 019 001 008 014 019 002 008 015 020 003 009 015 020 004 009 016 005 010 016 005 010 017...

Page 305: ...XXXXXXXXXXXXXXXXXXXX TOTAL COUNTER 9999 TRAY TRAY 1 A4 AUTO CLEAR 45 TONER REMAINING QUANTITY 100 DRUM REMAINING QUANTITY 99 FUSER REMAINING QUANTITY 100 COPY EXPOSURE AUTO IMAGE DIRECTION DISABLE MPT...

Page 306: ...0 40 af 7e 28 55 Network Topology Ethernet Connector RJ45 Network Mode Auto Novell Network Information enabled Print Server Name MFP_04998820 Password Defined Search Root not defined Directory Service...

Page 307: ...ipment AppleTalk Zone The AppleTalk zone of this equipment AppleTalk Type The AppleTalk printer type of this equipment Novell Connection Information File System Server Name The NetWare file system ser...

Page 308: ...SLEEP TIMER Shows the time to enter the sleep mode in minutes Select the standby time mins for the device to switch from standby mode idling mode to the Sleep mode the Super Sleep mode NO POWER SAVE...

Page 309: ...document NO HARDCOPY SECURITY PRINTING SCAN INHIBITION Shows whether to inhibit scanning the document NO HARDCOPY SECURITY PRINTING PRINT INHIBITION Shows whether to inhibit printing the document NO C...

Page 310: ...ND PRINTING IF STAPLER EMPTY Shows whether this equipment suspends printing when stapler empty occurs NO ORIGINAL OUTSIDE ERASE Shows whether the original outside erase function is enabled or disabled...

Page 311: ...re setting for a fax Internet Fax transmission YES TX TYPE 1 Shows the default transmission type YES TTI Shows whether the TTI is enabled or disabled NO RTI Shows whether the RTI is enabled or disable...

Page 312: ...ansmission NO NUMBER OF RETRY Shows how many times this equipment tries to send an e mail when it had previously failed NO RETRY INTERVAL Shows the interval of an e mail transmission NO BCC ADDRESS DI...

Page 313: ...report NO COMM REPORT RELAY DESTINATION Shows the conditions for printing a relay destination report NO RECEPTION LIST LOCAL Shows whether a reception list will be printed or not after reserving a do...

Page 314: ...his equipment NO DEFAULT GATEWAY Shows the default gateway address of this equipment NO NETWORK SETTING NETWORK IPv6 Function Description User ENABLE IPv6 Shows whether the IPv6 protocol is enabled or...

Page 315: ...ATEFUL FOR OPTIONS Shows whether the stateful usage optional information acquisition is enabled or disabled NO NETWORK SETTING NETWORK IPX SPX Function Description User ENABLE IPX SPX Shows whether th...

Page 316: ...this equipment NO PRIMARY LOGIN NAME Shows the primary log in name if GSS TSIG is selected for the security method NO SECONDARY LOGIN NAME Shows the secondary log in name if GSS TSIG is selected for t...

Page 317: ...tion Description User ENABLE LLTD Shows whether the LLTD Link Layer Topology Discovery protocol is enabled or disabled NO DEVICE NAME Shows the device name displayed on the Network Map NO NETWORK SETT...

Page 318: ...nternet Faxes using the SMTP protocol NO ENABLE OFFRAMP GATEWAY Shows whether the offramp gateway is enabled or disabled NO ENABLE OFFRAMP SECURITY Shows whether offramp security is enabled or disable...

Page 319: ...WEB SERVICES SETTING Function Description User ENABLE SSL Shows whether SSL for Web Services is enabled or disabled NO FRIENDLY NAME Shows the display name of this equipment NO WEB SERVICES PRINTER S...

Page 320: ...E TELNET SERVICE Function Description User ENABLE TELNET Shows whether the TELNET service is enabled or disabled NO PORT NUMBER Shows the port number to be used for the TELNET service NO USER NAME Sho...

Page 321: ...NAME Shows the print server name of this equipment NO PASSWORD Shows the password for the NetWare file server NO PRINT QUEUE SCAN RATE Shows how often the equipment scans the queue on NetWare file se...

Page 322: ...nt print is enabled or disabled NO DEPARTMENT MANAGEMENT SCAN Shows whether the department code management scan is enabled or disabled NO DEPARTMENT MANAGEMENT LIST Shows whether the department code m...

Page 323: ...kout time minute NO AVAILABLE PERIOD Shows whether the password valid period setting is enabled or disabled NO EXPIRATION DAY S Shows the password valid period day NO SECURITY SETTING PASSWORD POLICY...

Page 324: ...6 7 APPENDIX 324 LOCKOUT TIME Shows the lockout time minute NO SECURITY SETTING PASSWORD POLICY POLICY FOR E FILING TEMPLATE GROUPS TEMPLATES SECURE PDF SNMP V3 CLONING SECURE RECEIVE Function Descrip...

Page 325: ...APPENDIX 325 2 1 3 4 5 6 7 PS3 font list Output example of the PS3 Font List...

Page 326: ...2 1 3 4 5 6 7 APPENDIX 326 PCL font list Output example of the PCL Font List...

Page 327: ...an 2 0W With FAX Off mode Less than 0 5W Interface USB Hi Speed USB 100BASE TX 10BASE T 1000Base T Wireless LAN option Display Graphics LED panel 9inch 800 x 400 dots Supported OS Windows 7 Windows 8...

Page 328: ...Relative Humidity of 20 80 maximum wet bulb temperature of 25 C maximum dry bulb temperature of 2 C When not in operation 0 43 C Relative Humidity of 10 90 maximum wet bulb temperature of 26 8 C maxim...

Page 329: ...Original A B format A4 A5 B5 FOLIO Recording Paper Size North America 8 5 x 14 LG 8 5 x 11 LT 5 5 x 8 5 ST Recording Paper Size A B format 210 mm x 297 mm 8 3 11 7 inch A4 148 mm x 210 mm 5 8 8 3 inc...

Page 330: ...2 1 3 4 5 6 7 7 Index...

Page 331: ...age 213 Changing the keyboard layout 247 CHECK E MAIL 231 CHECK SETTINGS 285 Checking Supplies 73 Checking the network 259 Collated 53 Color balance 167 COLOR MODE 216 Color mode 163 COMMAND PORT 184...

Page 332: ...56 Finishing tab 13 16 40 FIRST NAME 220 First page from 55 Flip horizontally 54 FLUSH CONNECTIONS 259 Font 59 Font Name 23 46 Font Size 23 46 Fonts 150 Footer 150 FORCED ENCRYPTION 266 Format For 51...

Page 333: ...OMIT BLANK PAGE ADJUSTMENT 214 216 Onramp gateway 118 On screen keyboard 300 On screen numeric keypad 300 Option 28 Orientation 16 52 148 164 ORIGINAL MODE 133 214 215 217 Original mode 164 182 ORIGI...

Page 334: ...3 Server Name List 30 153 SERVICE PHONE NUMBER 234 Setting IEEE 802 1X authentication 285 Setting IPsec IP security 258 Setting job skip 247 Setting Letters 300 Setting output limitations for all depa...

Page 335: ...U Uninstalling Printer Drivers 7 Units 28 Update Automatically 152 Update Now 29 153 Updating your system 243 USB Direct Printing 69 USB media 69 USB storage device 69 USE AUTHENTICATION CODE AS PASSW...

Page 336: ...September 2013 45611302EE Rev2...

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