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SENDING A FAX

This chapter describes how to send a fax using a Fax driver.

Basic Procedure ....................................................................................................................... 8

Specifying Recipients ............................................................................................................ 12

Entering recipients from the keyboard..................................................................................................................12
Selecting recipients from the address book..........................................................................................................14
Selecting recipients from the address book (Search option) ................................................................................16
Removing recipients .............................................................................................................................................20

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Summary of Contents for ES9455 MFP

Page 1: ...MULTIFUNCTIONAL DIGITAL COLOR SYSTEMS MULTIFUNCTIONAL DIGITAL SYSTEMS Network Fax Guide ES9455 MFP ES9465 MFP ES9475 MFP...

Page 2: ...2013 Oki Data Corporation All rights reserved Under the copyright laws this manual cannot be reproduced in any form without prior written permission of Oki Data...

Page 3: ...how the equipment is used such as the status of the installed options the OS version and the applications y If you use Windows Server 2008 R2 refer to the operation procedure for Windows 7 though the...

Page 4: ...indows NT and the brand names and product names of other Microsoft products are trademarks of Microsoft Corporation in the US and other countries y Apple AppleTalk Macintosh Mac Mac OS Safari and True...

Page 5: ...Setting Initial Values of the Fax driver options 22 Setting print options for each print job 24 Setting up the Fax Driver Options 25 Setting up the Layout tab 25 Setting up the Send tab 26 Setting up...

Page 6: ...4 CONTENTS...

Page 7: ...1 OVERVIEW This chapter provides an overview of the Network Fax features Features and Functions 6...

Page 8: ...ignated printer that makes using the Fax driver quick and simple You can select the fax properties Fax properties are the attributes you can set to define sender and recipient information for processi...

Page 9: ...o send a fax using a Fax driver Basic Procedure 8 Specifying Recipients 12 Entering recipients from the keyboard 12 Selecting recipients from the address book 14 Selecting recipients from the address...

Page 10: ...TING OPTIONS 1 Start the application software and prepare the document to be sent 2 Select Print from the File menu in the application software The procedure for displaying the print dialog box may di...

Page 11: ...cover sheet etc as well as specifying the recipients P 26 Setting up the Send tab y On the Layout tab you can set the size and the orientation of the paper P 25 Setting up the Layout tab y On the Cove...

Page 12: ...the TopAccess Guide Cautionary points when the Enter the user credentials manually option is used When this option is enabled on this equipment you are prompted to enter your user name and password be...

Page 13: ...Server Name box on the Send tab before sending a fax If you attempt to send a fax without specifying an LDAP server the Specify LDAP Server dialog box will appear to ask you to do so In this case spe...

Page 14: ...ddress book you need to register recipients in the address book of AddressBook Viewer in advance If more than one recipient is specified in a single transmission and a cover sheet is set in the Fax dr...

Page 15: ...e recipient s device to that of the sub address as the communication is in compliance with ITU T standard However in order to use this function the recipient s device must be a model in compliance wit...

Page 16: ...address book in the AddressBook Viewer 1 Click Address Book The AddressBook Viewer runs 2 When selecting a fax number after selecting a contact from the contact list click Select Fax and when selecti...

Page 17: ...contact in the contact list To change the setting of the recipient to be selected upon double clicking select Default Configuration Type Selection in the View menu and then one of Fax Email and Both...

Page 18: ...recipients from the address book Search option You can find and select a recipient from the address book in the AddressBook Viewer 1 Click Address Book The AddressBook Viewer runs 2 Select Find from...

Page 19: ...ere Email To search Email addresses enter a search string here If you perform searching in the above conditions proceed to step 6 If you want to set more detailed search conditions proceed to step 5 a...

Page 20: ...t more than one search condition repeat this operation as many times as needed y To delete the search conditions select one and click Remove 6 Click Search y It starts searching contacts in the select...

Page 21: ...ecipient by the following operations Selecting a contact by double clicking on it Double click on a contact in the list of the search results To change the setting of the recipient to be selected upon...

Page 22: ...selected for To are displayed on the list When the fax transmission is completed the recipients are automatically removed from the To list Removing recipients You can remove a recipient from the To li...

Page 23: ...Setting print options for each print job 24 Setting up the Fax Driver Options 25 Setting up the Send tab 26 Setting up the Cover Sheet 28 Setting up the SNMP 29 Setting up the Device Settings tab 31...

Page 24: ...ows Server 2008 click Start and select Control Panel Hardware and Sound and then Printers y When using Windows 8 or Windows Server 2012 see the following section to open the Devices and Printers folde...

Page 25: ...NS How To Setup 23 3 SETTING OPTIONS 2 Right click in the blank area in the Start screen and then click All apps that appears The Apps screen appears 3 Click Control Panel The All Control Panel Items...

Page 26: ...he Fax driver options by displaying the printer properties from the Print dialog box within an application will establish the values for the current Fax job The Fax driver option settings specific to...

Page 27: ...P 28 Setting up the Cover Sheet P 29 Setting up the SNMP P 31 Setting up the Device Settings tab P 32 Setting up LDAP servers Setting up the Layout tab On the Layout tab you can set the size and the o...

Page 28: ...P 12 Entering recipients from the keyboard 5 SUB PWD Click this to display the SUB PWD dialog box You can add a sub address and a password to the entered fax number P 12 Entering recipients from the k...

Page 29: ...et Samples 11 Edit Click this to display the Cover Sheet Settings dialog box You can perform various kinds of editing on the cover sheet selected in the Cover Sheet setting such as entering a subject...

Page 30: ...formation Subject or Message Body Set the font to be used for the body of each title 3 Footer Select an image file to be attached to the footer of the cover sheet Browse Click this to select an image...

Page 31: ...to restore the default setting values Setting up the SNMP If the recipient s OKI MFP is not found over the Internet and the fax job is not sent normally the SNMP settings may be the cause Check that t...

Page 32: ...the following symbols can be entered for the Community Name _ 3 SNMP V3 If SNMP V3 is enabled select one of the following items to set how users are authenticated User ID File Select this option when...

Page 33: ...to perform LDAP Authentication 3 Details When you click this button the LDAP Server Settings dialog box will appear This option can be selected only when LDAP Authentication is selected in the User A...

Page 34: ...it in Server Name List 2 Server Name Enter the desired LDAP server in this box if needed Up to 64 characters excluding can be entered for the Server Name box 3 Add Click this button to register the LD...

Page 35: ...ed in the equipment s shared folder MFP LOCAL only when the hard disk is installed in the equipment 1 Display the Send tab and select the Save as File check box 2 Select the file format in the File Fo...

Page 36: ...calendar that allows you to select a date y Enter the time to commence the fax transmission You can use the up and down arrows to assist with setting the time in the proper format The scheduled date c...

Page 37: ...rs or more is specified for the default printer and an attempt is made to send a fax with a cover sheet added from Microsoft Excel using a Fax driver with an IPP port an XL error may occur and fax tra...

Page 38: ...Header Text box You can enter up to 63 characters for the header text 3 If you want a reference number identifying the document to appear on the cover sheet select the Reference Number check box and t...

Page 39: ...ve the department name of the recipient appear on the cover sheet Fax Number Check this to have the fax number or Email address of the recipient appear on the cover sheet y Recipient information is ob...

Page 40: ...ers for the subject 7 If you want a message to appear on the cover sheet select the Message check box and then enter the message in the text box You can enter up to 500 characters for the message 8 If...

Page 41: ...es and then click OK The Font dialog box is closed and the font settings are determined for the selected section If you want to change the font of other sections repeat the procedure from step 8 10 If...

Page 42: ...image file is attached Attach the image file in a bitmap format bmp within 1 MB 12 Select the position of the image file Select this to align the image to the left Select this to align the image to t...

Page 43: ...4 APPENDIX This chapter shows the cover sheet samples Cover Sheet Samples 42 Standard cover page 42 Business cover page 43 Professional cover page 44...

Page 44: ...4 APPENDIX 42 Cover Sheet Samples Cover Sheet Samples Standard cover page Reference Number 0000000000000000 To 00000000001 From MFP 00C67861 Subject Fax Document Message This is a Fax Document...

Page 45: ...4 APPENDIX Cover Sheet Samples 43 4 APPENDIX Business cover page Reference Number 0000000000000000 To 00000000001 From MFP 00C67861 Subject Fax Document Message This is a Fax Document...

Page 46: ...4 APPENDIX 44 Cover Sheet Samples Professional cover page Reference Number 0000000000000000 To 00000000001 From MFP 00C67861 Subject Fax Document Message This is a Fax Document...

Page 47: ...tment Code 27 I Initial values 22 Internet Fax Address 26 Internet Fax Function 31 L Layout tab 25 M Message 29 O Orientation 25 P Preview 28 Professional cover page 44 PWD 13 R Recipient s Informatio...

Page 48: ...46 INDEX...

Page 49: ...ES9455 MFP ES9465 MFP ES9475 MFP...

Page 50: ...www okiprintingsolutions com Oki Data Corporation 4 11 22 Shibaura Minato ku Tokyo 108 8551 Japan 45686061EE...

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