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ES3640e MFP Utilities Guide

Print Job Accounting Utility  •  44

Email Notifications
Setting Up

To set up monthly automatic email of selected print log data to the 
administrator, open the Job Accounting software, then:

1.

Click 

Option 

→

 

Setup

.

The following window appears:

 

JA_Email_Setup.bmp

  

2.

Set up the general information on the 

Mail Setup

 tab,.

This information includes

•

the mail server

Summary of Contents for ES3640e MFP

Page 1: ...59367801_cvr jpg...

Page 2: ...lable from the website http my okidata com Copyright Information Copyright 2005 All rights reserved Written and produced by the Oki Data Training and Publications Department As an ENERGY STAR Program...

Page 3: ...xtensions 19 OKI Admin Manager Utility 23 PDF Direct Print Utility 24 Print Job Accounting Utility 27 PrintSuperVision 124 Storage Device Manager 128 Web Installer 176 Fiery Color Files 177 Fiery Colo...

Page 4: ...3 2 LPR Utility see page 17 3 Network Extensions see page 19 4 OKI Admin Manager Utility see page 23 5 PDF Direct Print Utility see page 24 6 Print Job Accounting Utility see page 27 7 PrintSuperVisio...

Page 5: ...e Color Swatch Utility on page 13 2 LPR Utility The LPR Utility allows you to print directly to a printer on the network without a print server It creates a Printer Port and installs a pop up status b...

Page 6: ...d a selected PDF file directly to the printer This is faster and easier than printing through Adobe Acrobat PDF Direct Print also lets you set paper source copies 2 sided printing print page range and...

Page 7: ...you to manage the printer s internal flash memory and hard disk drive It also lets you download files overlays etc to the internal memory and hard disk drive See Storage Device Manager on page 128 9 W...

Page 8: ...monitor preview and manage jobs on one or more Fiery servers You can hide or rearrange the components in the interface to create custom layouts that meet your job management needs See Fiery Command Wo...

Page 9: ...n The Fiery Remote Scan Utility allows you to manage files scanned at the MFP You use the client software installed on your computer See Fiery Remote Scan on page 184 9 ICC Profiles The ICC Profiles p...

Page 10: ...D1 Mac OS 9 x 1 Insert CD1 supplied with your printer into the CD ROM drive 2 Double click the CD icon that appears on the desktop 3 Open the MAC folder 4 Click PSDRV English then double click the Mac...

Page 11: ...and will only run on Mac 9 x or Classic OS Once the Print Job Accounting utility has been set up by your Network Administrator it is transparent to the operation of the printer driver on your OS X sys...

Page 12: ...P Utilities Guide Installing the Utilities 12 Installing the Utilities Fiery Windows Macintosh The Fiery Utilities are installed from CD2 For more information refer to the online EFI Software Installa...

Page 13: ...desired colors for your printed documents NOTE The Swatch Utility does not guarantee that the printer prints the same color as displayed on your monitor Consider the displayed color as a reference The...

Page 14: ...Install the utility from CD1 using the Menu Installer Windows 2 Click Start Programs Color Swatch Color Swatch Utility 3 A swatch page displays showing commonly used colors NOTE The color swatch samp...

Page 15: ...der each block specify the amounts of the primary colors red R green G and blue B that mix to form each particular shade The amounts are given as a numerical value between 0 and 255 Creating Custom Sw...

Page 16: ...vividness Lightness bar changes darkness 3 Adjust the bars until you see the desired color Color variations are created to help you find the best match 4 Click OK 5 Print the custom swatch page 6 Rep...

Page 17: ...Your network administrator must set up an IP address and TCP IP properties for your printer 1 To install the utility insert CD1 into the CD ROM drive If CD does not AutoPlay click Start Run Browse Br...

Page 18: ...ES3640e MFP Utilities Guide LPR Utility 18 Additional Information For help using the LPR Utility click on HELP in the program...

Page 19: ...d and the media assigned to them total size and percentage used of disk memory percentage of toner remaining General Information This utility creates an additional tab STATUS in the driver that allows...

Page 20: ...Browse Browse to your CD ROM Double click Install exe Click OK 2 Click Network Software Administration Tools Network Printer Status Follow the on screen instructions Using 1 Click Start Settings Print...

Page 21: ...Remaining toner remaining in all cartridges Important If you select Automatic Status Update in the Status tab the driver automatically pings the printer for the latest status information every time yo...

Page 22: ...Printer Status Click the WEB SETTING button The following screen displays NetStatusK tif Click on the items listed on the left to see Network Summary Login for Administrators Job Login Printer Menu T...

Page 23: ...rovides an easy way to configure your printer on a network How to Install Load this program from the Menu Installer located on CD1 Additional Information See the online Configurator s Guide for detail...

Page 24: ...t page range and other settings How to Install Load this program from the Menu Installer located on CD1 Additional Information For additional information see the PDF Print Direct Help file in the PDF...

Page 25: ...Desktop 2 Click PDF Direct Print 3 Click Print PDFd_p1 jpg 4 The Start screen appears It allows you to change the settings of the following features Select Print Paper Source Copies 2 sided printing B...

Page 26: ...t 5 If ERROR PDF to PS conversion failed displays the file contains an embedded font not installed on the system Using Acrobat delete the text that is embedded or unembed the embedded font In Acrobat...

Page 27: ...culate printing costs and specify access available to each client user Fig01_240p_v11 tif With Print Job Accounting you can Control costs by limiting access to color printing for specific clients Plan...

Page 28: ...r recorded usage Additional Information For more information see the on line help in the utility NOTE This software saves acquired log data on the printer s Hard Disk Drive The Flash memory is relativ...

Page 29: ...Utilities Guide Print Job Accounting Utility 29 Sample Network Diagram JA_Overview jpg Server Windows XP 2000 or NT 4 0 SP6 Client PCs Windows XP 2000 Me 98 95 NT 4 0 SP6 Client Macs Macintosh OS 8 x...

Page 30: ...USB or Parallel to the server or a network TCP IP connection Operating System Server Windows Only The Print Job Accounting server software can be run under any of the following Windows operating syst...

Page 31: ...3640e MFP Utilities Guide Print Job Accounting Utility 31 95 NT4 0 Service Pack 6 or later Macintosh OS 8 1 8 5 x 8 6 x Adobe PS 8 6 or greater required OS 9 0 9 0 4 9 1 x 9 2 x LaserWriter 8 7 requir...

Page 32: ...ver and follow the on screen instructions 5 If you want to create log reports using Excel install the report tools Click Report Tools Follow the on screen instructions Client Software Windows Client C...

Page 33: ...nt Computers Normally the Job Accounting software is automatically installed when you install the printer driver To activate the Job Accounting Client software 1 Select Print Desktop on the File menu...

Page 34: ...an be assigned Clients who do not have their own Account ID will be recognized as Unregistered ID 0 Normally one Account ID is assigned to each individual client One Account ID can be assigned to mult...

Page 35: ...are not allowed to print in color but are allowed to print in black Set the Print Limits and Collect Print Logs by Department Do not assign Account ID s to each and every client Assign an Account ID...

Page 36: ...he Administrator Client Settings Enable disable print or color print Set upper limits for items such as printed pages Set up an account allowing printing only within the limits set Log selected items...

Page 37: ...t logs as comma separated value csv files which can be imported into many commercially available spreadsheet programs Automatically email print logs to the Administrator monthly on a selected day Cust...

Page 38: ...ting Utility 38 IP Address Important The first time you open the Server software the following window appears Note the Server ID for future use You can also find it by clicking Help Server ID from the...

Page 39: ...tilities Guide Print Job Accounting Utility 39 Server Software Starting the Server Software Click Start Programs Oki Data Print Job Accounting Print Job Accounting The following window appears JA_Open...

Page 40: ...Before running select the subject printer from the Printer Tree on the left side of the window Delete a registered printer or group of printers Change a Printer Group Add or delete registered printers...

Page 41: ...m Total to Logs Display Totala Change the display to Total per Printer Account ID or Month Export Report Logsa Export the required fields for the report macro in a csv file Export Logsa Export the log...

Page 42: ...on Menu Setup Set up mail server email address for Sender email address for Administrator where you wish to store logs closing date for logs select the day of the month which determines when logs are...

Page 43: ...3640e MFP Utilities Guide Print Job Accounting Utility 43 Help Menu Server ID Display Server ID Help Display the Help Topics window with tabs Contents Index Find Version Info Display version informati...

Page 44: ...Up To set up monthly automatic email of selected print log data to the administrator open the Job Accounting software then 1 Click Option Setup The following window appears JA_Email_Setup bmp 2 Set up...

Page 45: ...enter the name and email address for the sender and the administrator receives the emails 4 On the Log Storing Folder tab enter the path where the automatically exported logs are stored 5 On the Chang...

Page 46: ...ty 46 Printer Groups Defining If you wish to create groups of printers 1 From the main Job Accounting window click Printer Manages multiple printers as a group The following window appears JA_AddGroup...

Page 47: ...nish NOTE At this point no printers have been registered so none appear in the box Printers can be added to established Groups as they are being registered If you create a new group after registering...

Page 48: ...e Print Job Accounting you need to register printers to be managed in the Server Software Before starting check that the printers are turned on and properly connected 1 From the main Print Job Account...

Page 49: ...y the printer address local or network manually select Specify the printer by address and fill in the appropriate information 3 Click Next Wait while the software searches for printers A window appear...

Page 50: ...rint Job Accounting Utility 50 4 From the list of printers searched select the printer you want to register Click Next The following window appears JA_AddPrinter3 bmp 5 Set up the printer See Setting...

Page 51: ...t Job Accounting Utility 51 The following window appears JA_ID_Registration bmp 7 Use this window to add User Account IDs for the printer For more information see step 3 ff under Account IDs on page 7...

Page 52: ...ees see page 59 Operation at Log Full see page 53 Inhibit the Initialization of HDD see page 54 Auto Export Logs see page 55 Use Restrictions see page 56 Printer Name Type in a printer name containing...

Page 53: ...set times per day Select Interval Click Change Time to set times Fees See Fees on page 59 Operation at Log Full Here you can set what the printer does when the buffer for log storing becomes full and...

Page 54: ...DD JA_AddPrinter_Inhibit bmp This controls whether or not the Hard Disk Drive and the Printer Flash Memory if installed can be initialized If initialization is inhibited a client cannot delete the log...

Page 55: ...works with the Microsoft Excel macro reports See page 97 Mail logs to administratorb b To use this you must first set up the email and closing date infor mation See page 44 Automatically exports logs...

Page 56: ...t bmp You can set usage limits for unregistered clients data sent without ID and for local print print from operator panel such as menu map or file list When Disable Printing is set clients cannot cha...

Page 57: ...e Print Job Accounting Utility 57 Printers Changing Settings 1 From the main Print Job Accounting window highlight the printer you wish to change 2 Click Printer Properties The following window appear...

Page 58: ...ttings on the various tabs Printer tab change printer name address group User tab add new User IDs or change information for existing User IDs Option tab modify log acquisition intervals times fees Op...

Page 59: ...et up when you set up the printers See Printers on page 48 In the drop down box select a fee definition to be used Some fee settings are available with defaults To custom define settings for the print...

Page 60: ...tab see page 61 Toner Use Amount tab see page 62 Drum Use Amount tab see page 64 Belt Fuser Use Amount tab see page 70 Cost per Sheet Pages tab see page 61 Size tab see page 67 Tray tab see page 68 Me...

Page 61: ...Define Fees Window Page Select to set a fee to be charged for each page printed in color and for each page printed in mono Sheet Select to set a fee to be charged for each printed sheet In this case...

Page 62: ...ic calculation of fees for toner use and save it under the name you enter Once the settings are saved they can be used for other printers To do so selecting the saved settings name in the Fees drop do...

Page 63: ...ES3640e MFP Utilities Guide Print Job Accounting Utility 63 Fees Toner Use Amount tab This is a tab in the Define Fees Window JA_FeesTonerUse bmp...

Page 64: ...tic calculation of fees for drum use and save it under the name you enter Once the settings are saved they can be used for other printers To do so select the saved settings name in the Fees drop down...

Page 65: ...ES3640e MFP Utilities Guide Print Job Accounting Utility 65 Fees Drum Use Amount tab This is a tab in the Define Fees Window JA_FeesDrumUse bmp...

Page 66: ...P Utilities Guide Print Job Accounting Utility 66 Fees Printer Use Time tab This is a tab in the Define Fees Window Printer Use Time Select to set a fee for each minute of print time used JA_FeesPrint...

Page 67: ...Accounting Utility 67 Fees Size tab This is a tab in the Define Fees Window Size Select to set a fee per sheet printed which varies depending on the size of media used Click Change to set fees for in...

Page 68: ...rint Job Accounting Utility 68 Fees Tray tab This is a tab in the Define Fees Window Tray Select to set a fee per sheet printed which varies depending on the tray used Click Change to set fees for ind...

Page 69: ...Media Type tab This is a tab in the Define Fees Window Media Select to set a fee per sheet printed which varies depending on the media used Click Change to set fees for the different media including...

Page 70: ...lculation of fees for belt and fuser use and save it under the name you enter Once the settings are saved they can be used for other printers To do so select the saved settings name in the Fees drop d...

Page 71: ...ES3640e MFP Utilities Guide Print Job Accounting Utility 71 Fees Belt Fuser Use Amount tab JA_FeesBeltFuser bmp...

Page 72: ...Print Job Accounting Utility 72 Fees Finisher tab This is a tab in the Define Fees Window Staple Select to set a fee for each use of the stapler Applies only when the optional finisher is installed o...

Page 73: ...nting Utility 73 Account IDs Adding To add Account IDs for a Registered Printer From the main Print Job Accounting window 1 Double click the printer for which you wish to set up Account IDs The follow...

Page 74: ...ES3640e MFP Utilities Guide Print Job Accounting Utility 74 2 On the User tab click Register The following window appears JA_ID_Registration bmp...

Page 75: ...ES3640e MFP Utilities Guide Print Job Accounting Utility 75 3 Click Add The following window appears JA_AddID1 bmp...

Page 76: ...ES3640e MFP Utilities Guide Print Job Accounting Utility 76 4 Enter the appropriate selections Click Next The following window appears JA_AddID2 bmp...

Page 77: ...ount ID Account ID number Name Email address If the user has limits set on their printing enter their email address An email is automatically sent when the user exceeds the preset limit Another email...

Page 78: ...age of the printer Notifies by e mail when Limit Value is exceeded Select to alert this User by email when their set Limit Values have been exceeded as well as when the limits have been reset and prin...

Page 79: ...ES3640e MFP Utilities Guide Print Job Accounting Utility 79 d Make your selections e Click Next The following window appears JA_AddID4 bmp...

Page 80: ...Utility 80 Choices are Disable Printing All printing is cancelled When this is selected other settings cannot be changed Disable Color Printing This Account ID cannot print color data If they submit...

Page 81: ...ES3640e MFP Utilities Guide Print Job Accounting Utility 81 f Select any print restrictions for the Account ID g Click Next The following window appears JA_AddID5 bmp...

Page 82: ...log i Click Finish 6 Repeat the previous step for each Account ID to be added 7 Click End Click OK NOTE Usage is checked only at the set interval time If the limits are exceeded between checks printin...

Page 83: ...monthly usage of the printer Notifies by e mail when Limit Value is exceeded Select to alert this User by email when their set Limit Values have been exceeded as well as when the limits have been rese...

Page 84: ...ny or all of the following Total pages Total dollars Total minutes Total staples used These limits are checked either at the selected interval or at the time setting for the log NOTE Usage is checked...

Page 85: ...d printers groups in the System Importing the Account ID brings in the same settings such as usage limits Once the record is imported you can change the settings for the account on the newly assigned...

Page 86: ...ES3640e MFP Utilities Guide Print Job Accounting Utility 86 3 Click Other Printer The following window appears JA_ImportUser bmp...

Page 87: ...group from which you want to import Account ID s Click Add Any IDs not already registered for the printer appear in the User box JA_AddID7 bmp 5 Click any Name Account IDs that you do not wish to add...

Page 88: ...ting Utility 88 Account IDs Changing From the main Print Job Accounting window 1 Open the Printer Tree Double click the printer for which you wish to change Account IDs 2 On the User tab click Registe...

Page 89: ...ties Guide Print Job Accounting Utility 89 3 Click the Name for which you wish to change settings Click Change The following window appears JA_IDProperties1 bmp 4 Make any desired changes Click OK 5 C...

Page 90: ...ng window 1 Open the printer tree Double click the name of the printer group for which an Account ID is to be deleted 2 On the User tab click Register The following window appears JA_AddID6 bmp 3 Clic...

Page 91: ...l for a particular registered printer or group 1 From the main Job Accounting window click Printer to open the printer tree Click the printer for which you wish to change the acquisition interval 2 Cl...

Page 92: ...em Settings 3 Click one of the following selections Log Display Items See page 93 Total Display Items See page 94 Log Export Items See page 95 Total Export Items See page 96 and set the items to be di...

Page 93: ...640e MFP Utilities Guide Print Job Accounting Utility 93 Reports Print Logs Set Up Items Reported in the Log Log Display Items Standard acquisition Log The following window appears JA_LogDisplayItems...

Page 94: ...ilities Guide Print Job Accounting Utility 94 Reports Print Logs Set Up Items Reported in the Log Total Display Items Listing of totals for a registered printer The following window appears JA_TotalDi...

Page 95: ...Utilities Guide Print Job Accounting Utility 95 Reports Print Logs Set Up Items Reported in the Log Log Export Items Items to be included in an exported log file The following window appears JA_LogExp...

Page 96: ...ccounting Utility 96 Reports Print Logs Set Up Items Reported in the Log Total Export Items Items included in an exported file The exported file lists the totals for a registered printer The following...

Page 97: ...lace the driver CD supplied with your printer in the CD ROM drive on the Server computer Wait for the Menu Installer to open If the CD does not AutoPlay click Start Run Browse Browse to your CD ROM dr...

Page 98: ...erating a Log Report Using Excel 1 Make sure the Print Job Accounting server software is open and that a log has been acquired 2 From the Start menu click Oki Data Print Control Open Print Control Rep...

Page 99: ...to open Click Open The file opens in Raw Data mode 5 Select the worksheet you wish to view from the Change worksheet drop down list e g Printer Usage The window changes to display the selected worksh...

Page 100: ...or every Account ID including Account ID Job ID Date Document Name Paper Size Media Type Total Sheets Color Pages Mono Pages Total Costs Note To limit the columns displayed click Fields To limit the r...

Page 101: ...click Fields To limit the rows displayed either limit the date range or click Accounts Printer Usage A chart of data in the Printer Summary worksheet Printer Summary The following information for each...

Page 102: ...n down by User ID including User ID Job ID Date Document Name Paper Size Media Type Total Sheets Color Pages Mono Pages Job Cost User Usage Chart of data in the User Summary worksheet User Summary Inc...

Page 103: ...e Log to expand the Log Tree JA20_ViewAcquiredLog bmp 8 Click the beside the submenus to drill down to the log you wish to view Date Submenu Lists the logs by date year month then by registered printe...

Page 104: ...Number of sides printed in color Document Name Document Name Duplex Print Simplex or Duplex Envelope Feedera Number of sheets fed from Envelope Feeder Log No The ID of the job Mediaa Paper type used T...

Page 105: ...the log was acquireda Time the log was acquired from the printer completed Time the process begana Time the job processing started Time the process endeda Time the job processing ended Total Sheets N...

Page 106: ...ilities Guide Print Job Accounting Utility 106 Client Software Starting the Client Software On the client computer click Start Programs Oki Data Print Job Accounting Client Change Job Accounting Mode...

Page 107: ...Utilities Guide Print Job Accounting Utility 107 Client Software Job Account Modes There are four Job Account Modes Tab Mode Popup Mode Hide Mode Not supported Mode Decide which mode you wish to use J...

Page 108: ...people share the same computer Hide Mode In this mode the System Administrator creates an ID file that describes the information on all clients Next each client clicks Import ID File on their compute...

Page 109: ...nt Software Job Account Modes Not supported Mode In this mode all jobs to be printed will be recognized as Unregistered ID 0 NOTE For Unregistered ID print jobs you can set whether or not they are all...

Page 110: ...Address NOTE To find the IP address for the printer do any of the following Open the Print Job Accounting software Select the printer in the Printer Tree Click Printer Properties Use the printer s fro...

Page 111: ...n Microsoft Internet Explorer 2 Type in the IP address for the printer e g http 192 168 0 1 3 Press Enter The following Printer Status window appears 240p_JA_WebStatus bmp 4 Select from Printer status...

Page 112: ...e MFP Utilities Guide Print Job Accounting Utility 112 Printer Status Checking Printer Status The default opening screen To see real time printer status click the Update Status button 240p_JA_WebStatu...

Page 113: ...ity 113 Printer Status Checking Network Summary Clicking this will bring up a window with detailed information about the network including General Settings NetWare TCP IP JetAdmin LAN Server DLC Ether...

Page 114: ...ES3640e MFP Utilities Guide Print Job Accounting Utility 114 Printer Status Checking Job Log This displays the Print Job Log for the selected printer 240P_JA_WebJobLog bmp...

Page 115: ...Accounting Utility 115 Printer Status Changing Menu Settings Printer Menu 1 Open Microsoft Internet Explorer 2 Type in the IP address for the printer e g http 192 168 0 1 3 Press Enter The following...

Page 116: ...gin as Admin The following window appears JA_WebEnterPassword bmp 5 You must log in before accessing the Printer Menu Enter your User Name and Password If desired click Save this password in your pass...

Page 117: ...ES3640e MFP Utilities Guide Print Job Accounting Utility 117 The following window appears 240p_JA_WebStatus bmp 7 Click Printer Menu The following window appears...

Page 118: ...in the printer s menu settings 240P_JA_WebPrinterMenu1 bmp The left pane contains a list of selections for the menu setting groups Printer Summary General Settings Print and Media System and PCL Paral...

Page 119: ...hanging Menu Settings Web Page The System Administrator can make changes in the menu settings directly through the web page For example 1 Click Print and Media 2 Make any changes desired 3 Scroll down...

Page 120: ...indow is not updated Click Log Refresh Display The following message was displayed Cannot connect to the printer Wait for a while and try again Check that the printer is not offline This message is so...

Page 121: ...unregistered client job and will not be recognized as a local print job 4 PostScript printer drivers Macintosh do not store document names in the log 5 In applications that create their own PostScript...

Page 122: ...Oki Data Print Job Accounting Delete Print Job Accounting Important At this stage the Server Software stops acquiring print logs from the printer at the set interval time However the printer will cont...

Page 123: ...tilities Guide Print Job Accounting Utility 123 Uninstall Software Uninstall the Client Software On each Client computer click Start Programs Oki Data Print Job Accounting Client Delete Print Job Acco...

Page 124: ...ntSuperVision program Features Provides real time status of all your printers to monitor and report printer usage manage consumables usage and replenishment Administrator interface to the system is vi...

Page 125: ...ch as type status and location of printing devices Standard Users In addition to guest user information standard users can get information about printing resources configure e mail alerts and get basi...

Page 126: ...nage their local printers The system can be set to alert the local user and the administrator of problems The administrator can log into the PrintSuperVision system from any client machine and manage...

Page 127: ...m Microsoft as Option Pack 4 0 Windows NT4 Workstation SP6 0a Microsoft Personal Web Server Version available for free download from Microsoft as Option Pack 4 0 Windows 2000 or NT4 Server SP6 0a Micr...

Page 128: ...sh memory 2 MB Using the software improves the internal performance of the printer The software provides a tool for downloading files from the computer to the printer s memory including Overlays such...

Page 129: ...Proof Print and Secure Print spooler queues on the internal hard drive Delete files from the internal hard disk or from the flash memory View the status configuration and variables for a printer Prin...

Page 130: ...opics from the Help pull down menu To access it from other Storage Device Manager screens click the Help button NOTE The printer s internal hard drive does not communicate directly back to the Storage...

Page 131: ...ftware uses Storage Device Manager to manage and monitor the printer s internal hard disk and flash memory The Administrator s Functions Feature lets you set up the Administrative Password establish 4...

Page 132: ...Delete and then click OK to confirm the deletion Using Administrator Functions to delete a file requires that you print out a File List then use the information in the File List to type in the exact p...

Page 133: ...ck Start Programs Oki Data Storage Device Manager The SDM Printer Discovery dialog box opens discovery tif 2 Select the appropriate computer connection s Click Start The printer searches for connected...

Page 134: ...ES3640e MFP Utilities Guide Storage Device Manager 134 The Storage Device Manager dialog box opens printer_windowK tif...

Page 135: ...rinters menu password tif 2 Under Enter Password type in the default password p1xs7d0m Click Change Password 3 Under New Password type the 8 digit alpha numeric password of your choice 4 Under Confirm...

Page 136: ...a Project Step 3a Add Files to the Project Step 3b Delete Files from the Project Step 4 Store the Files Step 5 Save and Download the Project Step 6 Test Print the Form NOTE Use PostScript forms if you...

Page 137: ...ge the Encapsulated PostScript EPS output option Windows Me 98 Click Properties or your application s equivalent Click the PostScript tab If it is not already selected click Encapsulated PostScript EP...

Page 138: ...Forms PostScript Step 2 Create a New Project 1 Open Storage Device Manager 2 Click Projects New Project The Project dialog box opens 3 Click Projects Save Project Enter the path name for storing the...

Page 139: ...e drop down list 3 Browse to the folder where the files are saved Select the files you wish to add to the project Click Open The Information dialog box appears 4 Click OK The files are saved as HST 5...

Page 140: ...Device Manager automatically saves the forms to the PostScript partition on the hard drive Flash Memory To store the forms in the Flash memory instead of on the hard disk drive 1 Double click the fil...

Page 141: ...es Guide Storage Device Manager 141 Forms PostScript Step 5 Save the Project and Download it to the Printer 1 Click Projects Save Project 2 Click Projects Send Project Files to Printer Command Issued...

Page 142: ...age Device Manager open and the appropriate printer icon highlighted click Printers Test Form The Test PostScript Form dialog box appears 2 Click the file name for the form you wish to print you can g...

Page 143: ...orm Step 2 Create a Project Step 3 Convert the Form Step 4a Add Files to the Project Step 4b Delete Files from the Project Step 5 Check the Settings and Save the Project Step 6 Download the Project St...

Page 144: ...ke sure the OKI PCL driver is selected 3 Print the document to a file using the extension PRN Step 2 Create a New Project 1 Open Storage Device Manager 2 Click Projects New Project The Project dialog...

Page 145: ...justments in the settings 3 Click OK The Open dialog box appears 4 Make sure Print spool files prn is selected in the File of type drop down list Example If you create a black oval in MS Paint and lea...

Page 146: ...Files to Binary bin Format 5 Under Look in go to the folder where the files are saved and double click the file name The file is saved as a bin file Filter File Created appears 6 Click OK 7 Repeat ste...

Page 147: ...x 3 Repeat steps 1 and 2 until all the files you wish to include in the project appear in the Project dialog box Step 4b Delete Files from the Project To delete a file from the project 1 Click the fil...

Page 148: ...ID dialog box appears Here you can edit the file name ID number the number you need to enter in the printer driver when printing overlays volume 0 printer s disk drive PCL partition 1 printer s disk...

Page 149: ...ES3640e MFP Utilities Guide Storage Device Manager 149 Forms PCL Step 6 Download the Project 1 Click Projects Send Project Files to Printer Command Issued appears 2 Click OK...

Page 150: ...the appropriate printer icon highlighted click Printers Test Macro The Test Macro dialog box appears 2 Enter the ID number for the macro file you wish to print You can get this from the File List prin...

Page 151: ...nter s memory 1 Open Storage Device Manager 2 Click Printers Print File Listing Command Issued appears 3 Click OK and wait for the File List to print From the Control Front Panel NOTE To print the Fil...

Page 152: ...and delete the files Proof Print and Secure Print stored on the printer s internal hard drive 1 Open Storage Device Manager Click the icon for the printer whose contents you wish to view 2 Click Print...

Page 153: ...the client s 4 digit User PIN c Press Enter all stored jobs a Select View All Jobs b Type in your Administrator s Password c Press Enter 5 Delete the files Click Cancel Job s to delete the files with...

Page 154: ...eature Internal Hard Disk Drive Flash Memory Use the Show Resources feature to delete files from the internal hard drive and flash memory 1 Open Storage Device Manager Click the icon for the printer w...

Page 155: ...t a span of files Press Ctrl to select additional files PCL Macro files are under Volume 0 internal hard drive or Volume 2 flash memory PostScript Forms are under Volume disk0 internal hard drive or f...

Page 156: ...can replace as pre printed stationery add your logo or company address to a document create forms When to Use Overlays Use overlays to print letterheads forms or invoices Using overlays can reduce the...

Page 157: ...tware application saved as a print file downloaded to storage Important 1 An overlay may consist of more than one component file 2 You must use the Shutdown Menu before turning OFF the printer 3 If yo...

Page 158: ...orage Requirements Locations Use Storage Device Manager to store the overlays to the printer s hard disk drive or flash memory Maximum Available Space Hard Disk Drive 2 MB each for PCL Macros and Post...

Page 159: ...e Manager utility to convert this PRN file print file to a storable file format 4 Download the storable file to the printer An overlay can be created in any software application that can handle logos...

Page 160: ...Form 9 Click OK to close the dialog box 10 Click OK 11 Click OK 12 You are prompted to name the prn file 13 You are prompted to select the location where the file will be stored 14 The document print...

Page 161: ...ded with the original software CDs that were supplied with your printer 1 Launch Storage Device Manager 2 Allow the program to discover locate the printer 3 Click Project Click New Project 4 From the...

Page 162: ...Device Manager 8 Select the Project menu Choose Send Project Files to Printer This downloads the file to the printer If the file was downloaded successfully Command Issued displays 9 Close the Storage...

Page 163: ...overlays you are creating 9 To select the pages that the overlay prints on In the Print on Pages drop down list select on which pages the overlay is to be printed or Select Custom and enter specific...

Page 164: ...ues enter the ID of the file Please refer to the instructions for the Storage Device Manager utility 10 Select the pages where the overlay prints Use Print on Pages or Custom Pages to select specific...

Page 165: ...ES3640e MFP Utilities Guide Storage Device Manager 165 17 Click OK 18 Close the Default dialog box...

Page 166: ...on your operating system Windows XP Click Preferences Windows 2000 Click Printing Preferences Win Me 98 NT Click Properties 5 Click the Job Options tab 6 Click the Overlay tab 7 Click Define overlays...

Page 167: ...depends on your operating system Windows XP Click Preferences Windows 2000 Click Printing Preferences Win Me 98 NT Click Properties 5 Click the Job Options tab 6 Click the Overlay tab 7 Click Define...

Page 168: ...the Storage Device Manager utility to convert this PRN file print file to a storable file format 4 Download the storable file to the printer An overlay can be created in any software application that...

Page 169: ...me for your overlay 12 Enter the other information as necessary Try to keep the overlay to a single sheet Don t use N up duplex finisher options etc when creating an overlay These can be added when pr...

Page 170: ...with the original software CDs that were supplied with your printer 1 Launch Storage Device Manager 2 Allow the program to discover locate the printer 3 Click Project Click New Project 4 From the Proj...

Page 171: ...Device Manager 8 Select the Project menu Choose Send Project Files to Printer This downloads the file to the printer If the file was downloaded successfully Command Issued displays 9 Close the Storage...

Page 172: ...Settings make sure the appropriate driver setting is selected 7 Click the Job Options tab 8 Click the Overlay tab 9 Click Define Overlays 10 Under Overlay Name enter a name for the overlay 11 Under ID...

Page 173: ...tings make sure the appropriate driver setting is selected 7 Click the Job Options tab 8 Click the Overlay tab 9 Under Defined Overlays click any overlays you wish to use To select more than one press...

Page 174: ...Windows 2000 Click Printing Preferences Win Me 98 NT Click Properties 5 Click the Setup tab 6 Under Driver Settings make sure the appropriate driver setting is selected 7 Click the Job Options tab 8...

Page 175: ...ferences Windows 2000 Click Printing Preferences Win Me 98 NT Click Properties 5 Click the Setup tab 6 Under Driver Settings make sure the appropriate driver setting is selected 7 Click the Job Option...

Page 176: ...vered printers on Oki Data web page Sending users e mail notification of the URL that permits the downloading of printer driver installation programs for discovered printers Administrators can use thi...

Page 177: ...hard disk Many of the files are PostScript files you can download and print using Fiery Downloader How to Install The Fiery Utilities are installed from CD2 For more information refer to the online EF...

Page 178: ...lor output for a variety of purposes The default settings provide high quality out of box color from many Windows and Mac OS applications This allows casual users to achieve quality output without kno...

Page 179: ...manage jobs on one or more Fiery servers You can hide or rearrange the components in the interface to create custom layouts that meet your job management needs How to Install The Fiery Utilities are i...

Page 180: ...mat TIFF and Portable Document Format PDF files directly to the Fiery without using the application in which they were created It also allows you to manage printer fonts on the Fiery How to Install Th...

Page 181: ...int options when printing PostScript and PDF files on the Fiery This utility is only available for GA models It is not compatible with standard models How to Install The Fiery Utilities are installed...

Page 182: ...the MFP remotely Jobs are sent to the printer in the form of e mail attachments How to Install The Fiery Utilities are installed from CD2 For more information refer to the online EFI Software Install...

Page 183: ...ver or printer This utility deletes all of the Fiery printer driver files from the Printer folder instead of the user manually deleting the printer driver from Printer folder How to Install The Fiery...

Page 184: ...hard disk drive 2 Use the MFP to scan a document to the mailbox The scanned document is stored in the mailbox 3 Use the Fiery software client software on your computer to work with the file stored in...

Page 185: ...your printed output The profiles are customized for your Oki Data printer You may use the profiles when you use the ColorWise Pro Tools You may also use the profiles with applications that support ICC...

Page 186: ...plications 16 lightness 16 of your monitor 16 RGB numbers for applications 15 saturation 16 vividness 16 Administrative password 135 B BIN files 145 C Clients registering 36 Color adjusting color swat...

Page 187: ...ory maintenance Storage Device Manager 128 PCL Flash0 148 2 148 Fonts embedded fonts in PDF files 26 PDF files 26 Forms ID number 150 PCL Macros 143 PostScript 136 Storage Device Manager 136 storing o...

Page 188: ...1 170 example 156 ID number 148 printing Windows PS 164 P Page counts color vs mono 36 restricting printing 36 Passwords administrative 135 PCL Macros forms 143 PDF embedded fonts 26 printing files 24...

Page 189: ...ID 38 Slow printing 19 21 Software utilities 19 128 Storage device manager 128 U Usage reports 36 Utilities Color Swatch 13 Fiery Color Files 177 Fiery ColorWise Pro Tools 178 Fiery Command Workstati...

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