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Oki CX4545 MFP Fax Manual Download Page 18

2 SENDING A FAX

16    Specifying Recipients

Selecting recipients from the address book (Search option)

You can find and select a recipient from the address book in the AddressBook Viewer.

1

Click [Address Book].

The AddressBook Viewer runs.

2

Select [Find] from the [Edit] menu.

The [Find Contact] dialog box appears.

Summary of Contents for CX4545 MFP

Page 1: ...MULTIFUNCTIONAL DIGITAL COLOR SYSTEMS MULTIFUNCTIONAL DIGITAL SYSTEMS Network Fax Guide ES9160 MFP ES9170 MFP ES9460 MFP ES9470 MFP CX3535 MFP CX4545 MFP...

Page 2: ...2012 Oki Data Corporation All rights reserved Under the copyright laws this manual cannot be reproduced in any form without prior written permission of Oki Data...

Page 3: ...stalled options the OS version and the applications If you use Windows Server 2008 R2 refer to the operation procedure for Windows 7 though the screens or the menu names etc may differ The illustratio...

Page 4: ...demarks of Microsoft Corporation in the US and other countries Apple AppleTalk Macintosh Mac Mac OS Safari and TrueType are trademarks of Apple Inc in the US and other countries Adobe Acrobat Reader a...

Page 5: ...Setting Initial Values of the Fax driver options 22 Setting print options for each print job 22 Setting up the Fax Driver Options 23 Setting up the Layout tab 23 Setting up the Send tab 24 Setting up...

Page 6: ...4 CONTENTS...

Page 7: ...1 OVERVIEW This chapter provides an overview of the Network Fax features Features and Functions 6...

Page 8: ...ignated printer that makes using the Fax driver quick and simple You can select the fax properties Fax properties are the attributes you can set to define sender and recipient information for processi...

Page 9: ...o send a fax using a Fax driver Basic Procedure 8 Specifying Recipients 12 Entering recipients from the keyboard 12 Selecting recipients from the address book 14 Selecting recipients from the address...

Page 10: ...TING OPTIONS 1 Start the application software and prepare the document to be sent 2 Select Print from the File menu in the application software The procedure for displaying the print dialog box may di...

Page 11: ...cover sheet etc as well as specifying the recipients P 24 Setting up the Send tab On the Layout tab you can set the size and the orientation of the paper P 23 Setting up the Layout tab On the Cover Sh...

Page 12: ...he managing jobs function in TopAccess A sent fax job can also be checked through the displaying job logs function in TopAccess For details refer to the TopAccess Guide Cautionary points when LDAP aut...

Page 13: ...e 11 2 SENDING A FAX In this case specify the desired LDAP server in the Server Name box and click OK to send the fax You can make settings for LDAP authentication on the Device Settings tab P 29 Sett...

Page 14: ...address book of AddressBook Viewer in advance If more than one recipient is specified in a single transmission and a cover sheet is set in the Fax driver or a header page is set to be printed on the...

Page 15: ...e recipient s device to that of the sub address as the communication is in compliance with ITU T standard However in order to use this function the recipient s device must be a model in compliance wit...

Page 16: ...address book in the AddressBook Viewer 1 Click Address Book The AddressBook Viewer runs 2 When selecting a fax number after selecting a contact from the contact list click Select Fax and when selecti...

Page 17: ...contact in the contact list To change the setting of the recipient to be selected upon double clicking select Default Configuration Type Selection in the View menu and then one of Fax Email and Both...

Page 18: ...recipients from the address book Search option You can find and select a recipient from the address book in the AddressBook Viewer 1 Click Address Book The AddressBook Viewer runs 2 Select Find from...

Page 19: ...ere Email To search Email addresses enter a search string here If you perform searching in the above conditions proceed to step 6 If you want to set more detailed search conditions proceed to step 5 a...

Page 20: ...et more than one search condition repeat this operation as many times as needed To delete the search conditions select one and click Remove 6 Click Search It starts searching contacts in the selected...

Page 21: ...ecipient by the following operations Selecting a contact by double clicking on it Double click on a contact in the list of the search results To change the setting of the recipient to be selected upon...

Page 22: ...selected for To are displayed on the list When the fax transmission is completed the recipients are automatically removed from the To list Removing recipients You can remove a recipient from the To li...

Page 23: ...Setting print options for each print job 22 Setting up the Fax Driver Options 23 Setting up the Send tab 24 Setting up the Cover Sheet 26 Setting up the SNMP 27 Setting up the Device Settings tab 29...

Page 24: ...ters and Faxes When using Windows Vista Windows Server 2008 click Start and select Control Panel Hardware and Sound and then Printers 2 Right click OKI MFP Fax and then select Printing preferences or...

Page 25: ...P 26 Setting up the Cover Sheet P 27 Setting up the SNMP P 29 Setting up the Device Settings tab P 30 Setting up LDAP servers Setting up the Layout tab On the Layout tab you can set the size and the o...

Page 26: ...P 12 Entering recipients from the keyboard 5 SUB PWD Click this to display the SUB PWD dialog box You can add a sub address and a password to the entered fax number P 12 Entering recipients from the k...

Page 27: ...e document P 33 Sending with a cover sheet P 40 Cover Sheet Samples 11 Edit Click this to display the Cover Sheet Settings dialog box You can perform various kinds of editing on the cover sheet select...

Page 28: ...rmation Subject or Message Body Set the font to be used for the body of each title 3 Footer Select an image file to be attached to the footer of the cover sheet Browse Click this to select an image fi...

Page 29: ...to restore the default setting values Setting up the SNMP If the recipient s OKI MFP is not found over the Internet and the fax job is not sent normally the SNMP settings may be the cause Check that t...

Page 30: ...he following symbols can be entered for the Community Name _ 3 SNMP V3 If SNMP V3 is enabled select one of the following items to set how users are authenticated User ID File Select this option when y...

Page 31: ...t to perform user authentication MFP Local Authentication Select this to perform MFP Local Authentication Windows Domain Authentication Select this to perform Windows Domain Authentication LDAP Authen...

Page 32: ...desired LDAP server in this box if needed Up to 64 characters excluding can be entered for the Server Name box 3 Add Click this button to register the LDAP server in the Server Name List which has bee...

Page 33: ...cument to fax numbers and Email addresses 1 Display the Send tab and select the Save as File check box 2 Select the file format in the File Format box 3 Specify the other options to send a document an...

Page 34: ...calendar that allows you to select a date Enter the time to commence the fax transmission You can use the up and down arrows to assist with setting the time in the proper format The scheduled date can...

Page 35: ...rs or more is specified for the default printer and an attempt is made to send a fax with a cover sheet added from Microsoft Excel using a Fax driver with an IPP port an XL error may occur and fax tra...

Page 36: ...Header Text box You can enter up to 63 characters for the header text 3 If you want a reference number identifying the document to appear on the cover sheet select the Reference Number check box and t...

Page 37: ...have the department name of the recipient appear on the cover sheet Fax Number Check this to have the fax number or Email address of the recipient appear on the cover sheet Recipient information is ob...

Page 38: ...ers for the subject 7 If you want a message to appear on the cover sheet select the Message check box and then enter the message in the text box You can enter up to 500 characters for the message 8 If...

Page 39: ...es and then click OK The Font dialog box is closed and the font settings are determined for the selected section If you want to change the font of other sections repeat the procedure from step 8 10 If...

Page 40: ...image file is attached Attach the image file in a bitmap format bmp within 1 MB 12 Select the position of the image file Select this to align the image to the left Select this to align the image to t...

Page 41: ...4 APPENDIX This chapter shows the cover sheet samples Cover Sheet Samples 40 Standard cover page 40 Business cover page 41 Professional cover page 42...

Page 42: ...4 APPENDIX 40 Cover Sheet Samples Cover Sheet Samples Standard cover page Reference Number 0000000000000000 To 00000000001 From XXX XXXXXXXX Subject Fax Document Message This is a Fax Document...

Page 43: ...4 APPENDIX Cover Sheet Samples 41 4 APPENDIX Business cover page Reference Number 0000000000000000 To 00000000001 From XXX XXXXXXXX Subject Fax Document Message This is a Fax Document...

Page 44: ...4 APPENDIX 42 Cover Sheet Samples Professional cover page Reference Number 0000000000000000 To 00000000001 From XXX XXXXXXXX Subject Fax Document Message This is a Fax Document...

Page 45: ...al values 22 Internet Fax Address 24 Internet Fax Function 29 L Layout tab 23 M Message 27 O Orientation 23 P Preview 26 Professional cover page 42 PWD 13 R Recipient s Information 26 Reference Number...

Page 46: ...44 INDEX...

Page 47: ...ES9460 MFP ES9470 MFP CX3535 MFP CX4545 MFP ES9160 MFP ES9170 MFP...

Page 48: ...www okiprintingsolutions com Oki Data Corporation 4 11 22 Shibaura Minato ku Tokyo 108 8551 Japan 45105902EE...

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