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Oce VarioLink 5022, User Manual

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VarioLink 5022/VarioLink 4222/VarioLink 3622

8-2

User box setting

8

8

User box setting

8.1

Menu tree for user box setting

The following describes the menus and items related to the user box setting in the Utility mode.

8.1.1

Utility

2

Note

When a hard disk is not installed optionally, the use of [Public/Personal User Box] is unavailable with
only [Confidential RX User Box] allowed to be used.

1 One-Touch/User Box Registration

2 Create User Box

1 Public/Personal User Box

New

(

)

Edit

Delete

2 Bulletin Board User Box

New

)

Edit

Delete

3 Relay User Box (

New

Edit

Delete

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Summary of Contents for VarioLink 5022

Page 1: ...Critical Link Oc Box Operations User s Guide VarioLink 5022 VarioLink 4222 VarioLink 3622...

Page 2: ...ely please read this User s Guide as necessary Also by installing the softwares such as HDDTWAIN and Box Operator you can access the data in the user box from another computer over the network Availab...

Page 3: ...tanding Operation flow The chapter Operation flow is provided for using major functions described in this manual The flow charts in the chapter help to understand the general flow of operations such a...

Page 4: ...the Menu tree page to find out the specific setting items under certain button or the list of items that can be specified On the menu tree pages there is a hierarchy of functions under one button Clic...

Page 5: ...ation on user box registration 1 7 Public personal group user boxes 1 7 Bulletin board user box 1 7 Polling TX user box 1 7 1 2 3 Limitation on document name 1 7 1 3 Authentication and accessible user...

Page 6: ...Document 3 17 Public Personal Group User Boxes 3 17 System User Box 3 21 3 7 3 File Document 3 23 4 Entering User Box mode 4 1 Entering User Box mode 4 2 4 2 User box operation menus 4 3 4 2 1 Save Do...

Page 7: ...int 6 4 6 2 1 Overview of Print 6 4 6 2 2 Description of the Print screen 6 4 6 3 Print Basic Public Personal Group user box 6 5 6 3 1 Copies 6 5 6 3 2 1 Sided 2 Sided 6 5 6 3 3 Finishing 6 6 Sort Gro...

Page 8: ...os Delete 6 20 6 4 11 Stamp Composition Registered Overlay 6 21 6 4 12 Stamp Composition Header Footer 6 21 Recall Header Footer 6 21 Check Change Temporarily 6 21 Check Change Temporarily Header Sett...

Page 9: ...on 6 33 Encryption Detail Settings 6 33 Stamp Composition 6 35 6 5 17 Overview of Communication Settings 6 35 6 5 18 Communication Settings Line Settings 6 36 About Line Settings 6 36 Overseas TX 6 36...

Page 10: ...Address Book Search 6 45 6 7 4 Direct Input E Mail 6 45 6 7 5 Direct Input PC SMB 6 45 6 7 6 Direct Input FTP 6 45 6 7 7 Direct Input WebDAV 6 45 6 7 8 Address Search Search 6 45 6 7 9 Address Search...

Page 11: ...ution Control Number 6 53 6 12 17 Stamp Composition Watermark 6 53 6 12 18 Description of the Send screen 6 53 6 12 19 Address Book Search 6 53 6 12 20 Direct Input Fax 6 53 6 12 21 Direct Input E Mai...

Page 12: ...0 6 15 3 External Memory Print 6 61 6 15 4 Basic 6 62 Copies 6 62 Print 6 62 Finishing 6 62 Paper 6 62 7 File Document 7 1 Available operations in the File Document screen 7 2 7 1 1 Public Personal Gr...

Page 13: ...er Box Administrator Setting 8 15 Specifying the box administrator 8 15 When logging on as the box administrator 8 15 Actions permitted for the box user administrator 8 15 8 3 10 HDD Settings 8 16 Che...

Page 14: ...rator mode 9 15 9 4 1 Maintenance 9 15 9 4 2 Security 9 16 9 4 3 Box 9 17 9 4 4 Print Settings 9 18 9 4 5 Store Address 9 19 9 4 6 Network 9 20 10 Appendix 10 1 Error message list 10 2 10 2 Entering t...

Page 15: ...r box function Clicking the link of the menu tree displays the page that describes the setting screen Chapter 4 Entering User Box mode This chapter describes the procedure to display the User Box mode...

Page 16: ...VarioLink 5022 VarioLink 4222 VarioLink 3622 x 15 Explanation of manual conventions...

Page 17: ...VarioLink 5022 VarioLink 4222 VarioLink 3622 x 16...

Page 18: ...fied with the optional image controller Refer to this manual for operating procedures on using the printing functions User s Guide Box Operations this manual This manual contains operating procedures...

Page 19: ...1 Overview of the User Box functions...

Page 20: ...ata can be saved to the following box 1 For details on saving document data sent for print jobs from a computer refer to the User s Guide Print Operations A0P8W21 User box Description Reference Public...

Page 21: ...2 Bulletin board user box This box appears when the optional fax kit is installed Saved docu ments in the bulletin board user box can be printed p 6 47 Polling TX User Box 2 This box appears when the...

Page 22: ...saved or duplicating or deleting them Computers Fax External memory FTP server etc E mail etc Printouts User box Delete Change name Move Copy Details Public personal group user boxes o o o o o Bulleti...

Page 23: ...g boxes can be created Public personal group user boxes p 8 4 Bulletin board user box if needed p 8 5 Annotation user box p 8 10 To use the machine for relay device If the optional fax kit is installe...

Page 24: ...ess the Access key External server authentication Specify the user name password and authenticating server and then touch Login or press the Access key Account track Type in the account name and passw...

Page 25: ...is saved however if the data is saved without a name specified a preset name is applied Preset names are created by combining the following elements Example of the name C50BW 208102315230 Detail S app...

Page 26: ...oxes created by users and the administrator are public user boxes 1 3 2 When only user authentication settings are specified Users can access all public user boxes and only personal user boxes that th...

Page 27: ...d Users can access all public user boxes and only group user boxes for the account that the user belongs to If account track settings are canceled or if authentication method is changed all group user...

Page 28: ...l user boxes that the user has created Personal user boxes cannot be accessed by other users A user box administrator can be specified A user box administrator can access all public user boxes all per...

Page 29: ...ated Personal user boxes cannot be accessed by other users A user can access to a particular group user box by entering the relevant account name and password when logging on A user box administrator...

Page 30: ...ub address by the sender In the case of the TSI RX Saved in the box a number corresponding to the TSI User Box Setting The distribution of faxes received to the Confidential User Box is not available...

Page 31: ...For details see Fax Retransmit User Box System User Box p 6 56 Encrypted PDF User BOX When the data contained in the PDF file that has been saved with the password set is saved in the Web Connection o...

Page 32: ...cuments received are not printed but saved in this box In order to use the Memory RX User Box the FAX kit optionally provided is required Detail For details see Memory RX User Box System User Box p 6...

Page 33: ...2 Control panel touch panel...

Page 34: ...en turned off the machine enters a state where it conserves energy 4 Mode Memory key Press to register store the desired copy scan settings as a program or to recall a registered copy scan program 5 U...

Page 35: ...mode 16 Accessibility key Press to display the screen for specifying settings for user ac cessibility functions 17 Power Save key Press to enter Power Save mode While the machine is in Pow er Save mo...

Page 36: ...e ing processed or to be processed and Mode Check showing the result of the specified settings appear in this area For details on the left panel refer to Display and op eration of the left panel on pa...

Page 37: ...lled a job Touch Job List to display the jobs being processed Job List Delete Jobs being processed can be deleted from the list to cancel the job Select the job from the job list and then touch Delete...

Page 38: ...sts fax and scanner transmission jobs Receive Lists fax reception jobs Save Lists jobs for saving documents in user boxes Item Description List items No Job identification number assigned when the job...

Page 39: ...ouch the softkey to display each category of job Detail Displays the results of the job error details user name document name output tray queued time completed time the number of original pages and th...

Page 40: ...ted Jobs Fin ished Jobs All Jobs Touch the softkey to display each category of job Comm List Displays the Scan list Fax TX list and Fax RX list At each list screen the activity report TX report and RX...

Page 41: ...en there are more jobs than seven that can be displayed at one time to switch the pages Deleted Jobs Fin ished Jobs All Jobs Touch the softkey to display each category of job Comm List Displays the Sc...

Page 42: ...t items No Job identification number assigned when the job is queued User Name User or account name who queued the job Document Name Displays the name of the saved document Time Stored Time when the j...

Page 43: ...tings The basic scan setting scan settings and application settings can be checked To check touch either Back or Forward Detail Check Original Settings The original settings can be checked Settings wh...

Page 44: ...Settings When Send or Bind TX is selected on the Use Document screen Check Job Settings appears Touch Check Job Settings to check the following settings Destination Settings Communication Settings E M...

Page 45: ...ng e mail messages can be checked Preview When Use Document or File Document is selected the image of the saved document can be previewed The document can be viewed at full size or at a size of 2 4 or...

Page 46: ...3 Operation flow of user boxes...

Page 47: ...1 Saving documents in user boxes The following outlines are the steps for saving documents in public user boxes Press the User Box key Touch Save Document Select the user box where the documents are...

Page 48: ...VarioLink 5022 VarioLink 4222 VarioLink 3622 3 3 Operation flow of user boxes 3 Position the original Press the Start key or touch Start...

Page 49: ...tion flow of user boxes 3 3 2 Printing documents in user boxes The following outlines are the steps for printing documents saved in public user boxes Press the User Box key Touch Use Document Select t...

Page 50: ...one document was selected touch Print p 6 4 If multiple documents were selected touch Combine p 6 43 Specify an order for printing combination order p 6 43 Specify basic and application settings p 6...

Page 51: ...ation flow of user boxes 3 3 3 Sending documents in user boxes The following outlines are the steps for sending documents saved in public user boxes Press the User Box key Touch Use Document Select th...

Page 52: ...ed touch Bind TX p 6 45 Specify an order for sending combination order p 6 45 Specify a recipient Selecting from Address Book Selecting from Direct Input Selecting from Job History Selecting via Addre...

Page 53: ...VarioLink 5022 VarioLink 4222 VarioLink 3622 3 8 Operation flow of user boxes 3 Press the Start key or touch Start...

Page 54: ...The following outlines are steps for saving documents in external memory Connect an external memory to the machine and then press the User Box key Touch Save Document Touch the System User Box tab sel...

Page 55: ...lable at the time of shipment And when a setting is made for user authentication the setting is also turned off no saving available with the function settings by the user When documents are saved into...

Page 56: ...cuments in external memory The following outlines are the steps for printing documents saved in external memory Connect an external memory to the machine and then press the User Box key Touch Use Docu...

Page 57: ...VarioLink 5022 VarioLink 4222 VarioLink 3622 3 12 Operation flow of user boxes 3 Specify basic settings p 6 62 Press the Start key or touch Start...

Page 58: ...user boxes 3 3 6 Organizing user box documents The following outlines are the steps for organizing documents saved in public user boxes Press the User Box key Touch File Document Select the desired u...

Page 59: ...For the procedure for changing the name of saved document refer to Edit Name on page 7 4 For the procedure for moving documents to a different user box refer to Move on page 7 4 For the procedure for...

Page 60: ...blic personal and group user boxes User Box p 5 3 Document Name p 5 3 Scan Settings Original Type p 5 4 Simplex Duplex p 5 4 Resolution p 5 5 File Type File Type p 5 5 Scan Setting p 5 5 Encryption p...

Page 61: ...an Size p 5 11 Neg Pos Reverse p 5 11 Original Settings Special Original p 5 12 Mixed Original Z Folded Original Long Original Direction Settings Original Direction p 5 12 Binding Position p 5 13 Exte...

Page 62: ...Sheet Cover Chapter Insert Cover Sheet p 6 9 Front Cover Back Cover Insert Sheet p 6 11 Insert Paper Insert Type Chapters p 6 12 Chapter Paper Stamp Composition Date Time p 6 14 Date Format p 6 14 Ti...

Page 63: ...s p 6 29 WebDAV p 6 29 Host Name p 6 29 File Path p 6 29 User Name p 6 29 Password p 6 29 Detailed Settings p 6 30 Job History p 6 30 Address Search p 6 30 Search p 6 30 Advanced Search p 6 31 File Ty...

Page 64: ...ft Stamp Composition Date Time p 6 14 Date Format Time Format Pages Text Size Print Position Page Number p 6 15 Starting Page Number Page Number Type Starting Chapter Number Insert Sheet Setting Text...

Page 65: ...Password Document Permissions Detail Settings Stamp Composition Communication Settings E Mail Settings p 6 37 Document Name Subject From Body URL Notification Setting Address Book p 6 38 Detail Searc...

Page 66: ...Sheet Chapters Stamp Composition p 6 13 Date Time Page Number Stamp Stamp Repeat Registered Overlay p 6 21 Header Footer Distribution Control Number p 6 23 Watermark p 6 23 Document Details Preview p...

Page 67: ...earch p 6 31 Advanced Search p 6 31 File Type p 6 32 File Type Page Setting Encryption Stamp Composition Communication Settings E Mail Settings p 6 37 URL Notification Setting p 6 38 E Mail Encryption...

Page 68: ...ent Details Preview p 7 6 Bulletin Board User Box p 7 7 System User Box Delete Polling TX User Box p 7 7 Delete Secure Print User Box p 7 7 Delete Edit Name Document Details Preview Memory RX User Box...

Page 69: ...4 Entering User Box mode...

Page 70: ...Box mode When the machine is ready to begin making copies after being turned on the Basic screen appears To enter User Box mode press the User Box key in the control panel The User Box mode screen ap...

Page 71: ...f necessary 2 Note For details on saving documents refer to Save Document on page 5 2 For the menu structure of Save Document refer to Menu trees in User Box mode on page 3 15 4 2 2 Use Document Print...

Page 72: ...uments saved in user boxes can be renamed user boxes containing documents can be moved or documents can be copied to other user boxes 2 Note For details on filing documents refer to File Document on p...

Page 73: ...5 Save Document...

Page 74: ...number save the document data in this Annotation User Box Touch the System User Box tab and then touch Annotation Number to select your desired box External memory Scanned data can be directly saved...

Page 75: ...n User Box For Public Personal Group and Annotation User Boxes you can change the user box where docu ments are saved To change it touch User Box to select the desired user box Detail It is not possib...

Page 76: ...m Description Text Select this setting for documents consisting only of text Text Photo Select this setting for documents consisting of both text and photos halftones Photo Select this setting for doc...

Page 77: ...y required Scan Setting In addition the grouping of the saved data can be specified Detail If Single Page is selected when saving a document in a user box a page must be specified when downloading dat...

Page 78: ...ument permissions is selected with Encryption detailed permissions can be specified If High Level is selected If Low Level is selected Item Description Encryption Level Select the encryption level Pas...

Page 79: ...y automatically touch Auto Item Description Printing Al lowed Select whether or not to allow data printing When you specify High Level for the encryption level Low Resolution appears Enable copy ing o...

Page 80: ...t it and enable the setting 5 2 7 Background Removal The scanning density of the document background can be adjusted If a scanned colored paper is too dark the density of the background can be adjuste...

Page 81: ...se Select this setting to specify frame erasing for page spreads To erase the same width on all sides touch Frame and then specify a value range 1 16 to 2 inches 0 1 to 50 0 mm To specify different wi...

Page 82: ...d the document is specified with Frame Erase with the Book Copy function the same settings are also applied on the Frame Erase screen displayed from the Erase screen Binding Position If Separation Fro...

Page 83: ...paper size such as 8 1 2 11 A4 or 7 1 4 10 1 2 B5 select appropriate paper size Custom Size Type in the dimensions of a custom size that is not available as a preset size The size in the X direction c...

Page 84: ...Select the orientation of the document After the document is scanned the data is processed so that it is correctly oriented Item Description Mixed Origi nal Select this setting when documents of diffe...

Page 85: ...n of double sided documents so that the binding position is not reversed Item Description Auto The binding is on the long side if the page is 11 11 16 inches 297 mm or less or it is on the short side...

Page 86: ...6 Use Document...

Page 87: ...ings related to finishing and sending can be added when the document is transmitted Bind TX can also be specified to select and print multiple documents at the same time Document Details Enables check...

Page 88: ...elect All Selects all documents in the user box 5 Reset Resets all documents in the user box 6 Detail View Thumbnail View Switches the display format of the saved document Thumbnail View Displays a th...

Page 89: ...he number of copies to be printed Print Specifies whether 1 sided or 2 sided copies are to be printed Finishing Specifies sort group stapling and hole punching Page Margin Adds a binding margin to the...

Page 90: ...Group user box 6 3 1 Copies Using the keypad type in the desired number of copies The number of copies can be specified between 1 and 999 Detail To reset the number of copies to 1 press the C button 6...

Page 91: ...or pages of the document If a finisher is installed the printed pages are fed out with each copy shifted to separate it If no finisher is installed the printed pages are fed out sorted in an alternat...

Page 92: ...d When Fold Bind is displayed by the installed finisher the following items can be specified Item Description Half Fold Select this option to fold copies in half before feeding them out CenterStaple F...

Page 93: ...length is more than 11 11 16 inches 297 mm a binding margin along the short side of the paper is selected Adjust Value An area with a width between 1 16 and 3 4 inch 0 1 and 20 0 mm can be specified T...

Page 94: ...ion to print with cover pages added to the front and back Insert Sheet Select this option to print with other paper such as colored paper inserted for the specified pages Chapters Settings can be spec...

Page 95: ...document saved for copying either of the following conditions must be met when saving the document in a user box Paper tray is specified The cover sheet is set Cover setting Details for the front and...

Page 96: ...ied Detail The paper can be inserted at a maximum of 30 locations within a document of up to 999 pages Item Description Copy When single sided is select ed The specified paper is inserted for the sixt...

Page 97: ...t Paper Selects the tray to insert paper Insert Type Specifies Copy Blank for the paper to be inserted 6 4 5 Sheet Cover Chapter Insert Chapters What is Chapters Settings can be specified for the func...

Page 98: ...4 6 Stamp Composition The following functions can be specified Item Description Date Time Prints the date and time of printing on the pages Page Number Prints the page numbers on all pages of the doc...

Page 99: ...ges Date Format Selects the format for the date Time Format Selects whether or not the time is added and selects its format Pages Selects the pages to be printed on either all pages or 1st page only T...

Page 100: ...irection and the up down direction 6 4 8 Stamp Composition Page Number Adds page numbers to all pages of the document Starting Page Number Specifies the starting page number Starting Chapter Number Sp...

Page 101: ...on the front cover page Do Not Print Page Number Select this option not to print the page numbers on the front and back cover pages Insert Sheet Copy Print Page Select this option to print the page n...

Page 102: ...1 15 16 inches 0 1 and 50 0 mm in the left right direction and the up down direction 6 4 9 Stamp Composition Stamp Prints preset text such as URGENT Stamp Type Preset Stamps Selects a stamp such as UR...

Page 103: ...down direction 6 4 10 Stamp Composition Stamp Repeat What is Stamp Repeat Text or images can be repeatedly printed throughout all pages Copy Protect is used to prevent copying while Stamp Repeat allow...

Page 104: ...erts the job number assigned to the document the serial number or a distribution control number Selecting Job Number prints the job number of the printed job Job Number requires one area Selecting Ser...

Page 105: ...density of texts Detailed Settings Density Selects the printing density light std darker or dark Detailed Settings Text Size Selects the size minimal std or large in which text is printed Change Pos...

Page 106: ...osition Header Footer The header or the footer can be inserted in the output page The contents of the header footer must be registered in Administrator Settings Touch Check Change Temporary to change...

Page 107: ...header footer text from the touch panel Check Change Temporarily Header Settings Footer Settings Date Time Specifies the date time for the header footer Check Change Temporarily Header Settings Footer...

Page 108: ...amp Composition Distribution Control Number Make a setting of the density and the character size of the Distribution Control Number and the printing page and number 6 4 14 Stamp Composition Watermark...

Page 109: ...destination to send a Fax Scan to SMB Document data is sent to a shared folder on the specified computer Scan to FTP Document data is sent to the specified FTP server Scan to Web DAV Document data is...

Page 110: ...ttings is set to Index You can search the destination by destination type specified when the destination was registered Index This button appears if Address Book Default displayed by touching Custom D...

Page 111: ...es can be registered to be recalled and used again Prefixes and suffixes must be registered in advance in Administrator Settings For details on Prefix Suffix refer to the User s Guide Network Administ...

Page 112: ...PC SMB address directly Item Description Compres sion Type MMR MR and MH can be selected Paper size A3 B4 and A4 can be selected Resolution 600 600 dpi ultra high definition 400 400 dpi high definiti...

Page 113: ...anel Reference The structure of the folders on the destination computer can be checked This can be used to directly specify the destination folder Next Destination Continues to specify other destinati...

Page 114: ...ost Name Specifies the host name or IP address for the destination from the touch panel File Path Enter the path to the destination folder from the touch panel User Name Enter the user name to log in...

Page 115: ...inations are displayed from the Fax destinations sent in the past You can select a destination from this history 6 5 13 Address Search If LDAP server settings are specified in Administrator Settings A...

Page 116: ...he display position of Address Search varies dependimng on the user settings For details refer to in the User s Guide Network Scan Fax Network Fax Operations 6 5 14 Address Search Search Enter a searc...

Page 117: ...First Name Enter the first name from the touch panel City Enter the city name from the touch panel Company Name Enter the company name from the touch panel Department Enter the department name from th...

Page 118: ...a in the PDF format TIFF Saves the data in the TIFF format XPS Saves the data in the XPS format When saved in the XPS format a hard disk is optionally required Item Description Single Page Creates a f...

Page 119: ...ails on the Changes Allowed screen If High Level is selected Item Description Printing Al lowed Specifies whether or not to allow data printing When you specify High Level for the encryption level Low...

Page 120: ...an be combined as text Stamps are combined as images 6 5 17 Overview of Communication Settings Settings related to communication such as communication line for transmission and digital signature can b...

Page 121: ...be slightly longer than it is when ECM OFF is selected This machine automatically returns to the ECM ON status when it completes transmission Detail Data is sent in the ECM mode unless ECM OFF is sele...

Page 122: ...fax multi line is installed Specify a line for transmission Detail You cannot specify a line when Line 2 Setting of Multi Line Setting is set to RX Only 6 5 19 Communication Settings E Mail Settings A...

Page 123: ...en then Restrict User Access then Restrict Operation to Restrict you cannot directly enter the From address Body Displays the text specified in the Utility mode Touch Direct Input to change the text Y...

Page 124: ...el Detail Frequently entered user names and domain names can be registered to be recalled and used again Prefixes and suffixes must be registered in advance in Administrator Settings For details on Pr...

Page 125: ...llowing two types of special boxes Confidential transmission Sends data to the confidential transmission box of the recipient Enter the box number as SUB address and the confidential transmission pass...

Page 126: ...ettings Specifies whether or not to add sender information for transmission Select one from the list of sender names Detail Use TTI Setting in the Utility to register the detail added to the original...

Page 127: ...ition Header Footer on page 6 21 6 5 30 Application Send Print What is Send Print Specifies whether or not to print a document concurrently with transmission Make various settings for printing Copies...

Page 128: ...nt is printed in the displayed order here Selecting two documents switches their order 6 6 3 Description of the Print screen When the combining order is determined the Print screen appears Item Descri...

Page 129: ...ge 6 15 6 6 9 Stamp Composition Stamp For the setting procedure refer to Stamp Composition Stamp on page 6 17 6 6 10 Stamp Composition Stamp Repeat For the setting procedure refer to Stamp Composition...

Page 130: ...on page 6 26 6 7 5 Direct Input PC SMB For the setting procedure refer to Direct Input PC SMB on page 6 27 6 7 6 Direct Input FTP For the setting procedure refer to Direct Input FTP on page 6 28 6 7 7...

Page 131: ...il Encryption on page 6 40 6 7 14 Communication Settings Digital Signature For the setting procedure refer to Communication Settings Digital Signature on page 6 41 6 7 15 Application Stamp Composition...

Page 132: ...ing Bulletin Board User Box from the System tab displays the registered bulletin board user boxes Select a box in which documents registered in the machine are saved 6 8 3 Printing document in the bul...

Page 133: ...ox and save it is called Polling TX You can print documents saved in the polling transmission user box Check the preview and document information and touch Start Detail You can save only one document...

Page 134: ...propriate operation acccording to the following procedure when Prohibited Functions When Authentication Error displayed by touching Security Settings and then Security Details in Administrator Setting...

Page 135: ...999 1 Sided 2 Sided Select either 1 sided or 2 sided Finishing For the setting procedure refer to Finishing on page 6 6 Sheet Cover Chapter Insert For the setting procedure refer to Sheet Cover Chapte...

Page 136: ...ry RX User Box from the System tab displays the list of saved documents Select the document to be checked 6 11 3 Printing Check the document and then touch Print The received document you specified is...

Page 137: ...b Select a box to check the document 6 12 3 Description of the Print screen Touch Print to display the following screen 6 12 4 Basic For the setting procedure refer to Copies on page 6 5 6 12 5 Finish...

Page 138: ...er to Stamp Composition Header Footer on page 6 21 6 12 16 Stamp Composition Distribution Control Number For the setting procedure refer to Stamp Composition Distribution Control Number on page 6 23 6...

Page 139: ...procedure refer to Communication Settings E Mail Encryption on page 6 40 6 12 34 Communication Settings Digital Signature For the setting procedure refer to Communication Settings Digital Signature on...

Page 140: ...ecifies the display type for the date and time to be printed Density Specifies the density for the annotation numbers to be printed Number Type Specifies the output format number of digits for the ann...

Page 141: ...ting for a certain period because the recipient s line is busy during fax transmission Saved documents can be retransmitted or printed later for confirmation 6 13 2 Fax Retransmit User Box screen Sele...

Page 142: ...DF user box Detail Printing is instructed from the encrypted PDF box to print an encrypted PDF file with an external memory 6 14 2 Encrypted PDF User Box screen Select Encrypted PDF user box to displa...

Page 143: ...re as follows USB flash memory supporting the USB 1 1 2 0 Interface FAT32 formatted Detail In order to print data in the external memory a hard disk is required optionally Connecting an external memor...

Page 144: ...instruct printing When printing is instructed the encrypted PDF data in the external memory is saved in the encrypted PDF box of this machine Access the encrypted PDF box of this machine and perform...

Page 145: ...are displayed among saved files If the file path and file name exceeds 250 characters the file becomes inaccessible In the folder of the specified file path up to 255 files that can be printed are di...

Page 146: ...k 4222 VarioLink 3622 6 61 Use Document 6 6 15 3 External Memory Print Touch Print to display the following screen 1 No Part Name Description 1 Basic Specifies the basic settings such as number of cop...

Page 147: ...d number of print copies using the keypad The input range is 1 to 999 Print Select either 1 sided or 2 sided Finishing For the setting procedure refer to Finishing on page 6 6 Detail 2 sided printing...

Page 148: ...7 File Document...

Page 149: ...ng appears Item Description Delete Deletes documents that are no longer needed after being printed or transmitted Edit Name Changes the name of a saved document Move Moves data of documents stored in...

Page 150: ...d password for the secure print user box may vary 3 When seven or more documents are saved use the and keys to switch list dis plays 4 Select All Selects all documents in the user box 5 Reset Resets a...

Page 151: ...e is the default file name for transmission Change the name of a document to be transmitted according to the conditions of the destination server The document name can also be changed later upon trans...

Page 152: ...ls Enables the details of a stored document to be checked from the touch panel Display of detailed information Select a document and touch Document Details to check the following items Item Descriptio...

Page 153: ...ment can be viewed at full size or at a size of 2 4 or 8 times the normal size Select the display size and use the scroll bars in the right end and bottom end of the image to view the desired section...

Page 154: ...2 Polling TX User Box Enables documents stored in a polling TX user box to be checked and deleted Check the contents and touch Delete 7 3 3 Secure Print User Box Enables operation on documents stored...

Page 155: ...notation User Box Enables operation on documents stored under Annotation User Box Available operations are as follows Item Description Delete Deletes documents that are no longer needed after printing...

Page 156: ...Box Enables operation on documents stored under Fax Retransmit User Box Available operations are as follows Item Description Delete Deletes documents that are no longer needed after printing etc Docum...

Page 157: ...8 User box setting...

Page 158: ...etting in the Utility mode 8 1 1 Utility 2 Note When a hard disk is not installed optionally the use of Public Personal User Box is unavailable with only Confidential RX User Box allowed to be used 1...

Page 159: ...tion 2 Create User Box p 8 4 1 Public Personal User Box p 8 4 New Edit Delete Delete Empty User Box es p 8 5 2 Bulletin Board User Box New p 8 5 Edit Delete New 3 Relay User Box p 8 8 Edit Delete 4 An...

Page 160: ...user box number between 1 and 999999999 User Box Name Touch User Box Name and then enter the user box name from the touch panel 20 characters or less Multiple user boxes can be registered under the s...

Page 161: ...egistration page Bulletin Board User Box Up to 10 bulletin board user boxes can be registered When registering or editing specify the following items Detail To change settings for a registered user bo...

Page 162: ...box numbers are specified respectively Password Specify a password to limit access to the user box Touch Password and then enter the password from the touch panel 8 characters or less Type Depending...

Page 163: ...er box number between 1 and 999999999 User Box Name Touch User Box Name and then enter the user box name from the touch panel 20 characters or less Multiple user boxes can be registered under the same...

Page 164: ...User Box No The next available user box number appears automatically To specify a user box number touch User Box No and then use the keypad to type in the user box number between 1 and 999999999 User...

Page 165: ...ion Public user When user athenitcation is not performed users can access user boxes as a public user Registered user Users registered by the administrator when user authentication is performed User b...

Page 166: ...ions 8 3 3 Registering public personal and group user boxes For details refer to Public Personal Group user boxes on page 8 4 8 3 4 Registering bulletin board user box For details refer to Bulletin Bo...

Page 167: ...characters or less Multiple user boxes can be registered under the same user box name if different user box numbers are specified respectively Password Specify a password to limit access to the user b...

Page 168: ...specify the upper limit Select OFF not to specify the upper limit allowing an infinite number of boxes to be registered Maximum Number of User Boxes The upper limit of registered user boxes can be sp...

Page 169: ...ents All documents stored in secure print user boxes can be deleted To delete secure print documents confirm the message and select Yes Auto Delete Secure Document Specify the length of time for secur...

Page 170: ...ail Select the delete time from 12 hours 1 day 2 days 3 days 7 days and 30 days Document Hold Setting Specify to retain or to delete documents automatically when they are transmitted or printed To ret...

Page 171: ...ntaining less than eight characters cannot be registered If you have already registered a password containing less than eight characters change it to one using eight characters containing eight charac...

Page 172: ...hard disk This machine destroys data by overwriting all data in the entire area where an image was stored when that image data on the hard disk is considered unnecessary In addition destroying the str...

Page 173: ...Reminder Take extra care to protect the established password so that the password will not be lost If the password is lost significant restoration of operations will be required for recovery Item Desc...

Page 174: ...s Book Authentication method settings User authentication settings Account track settings User boxes User box settings Documents in user boxes Secure print user box settings Bulletin board user box se...

Page 175: ...hat the passphrase will not be lost The encryption passphrase should be managed by the administrator of the machine When turning off the main power switch and turning it on again wait for 10 seconds o...

Page 176: ...9 Web Connection...

Page 177: ...http IPv6_address_of_machine Example If the IPv6 address of this machine is fe80 220 6bff fe10 2f16 http fe80 220 6bff fe10 2f16 If the machine is set to use IPv6 and Internet Explorer is being used...

Page 178: ...chine s control panel remains locked and cannot be used the machine must be restarted with the main power switch In order to avoid this problem disable the cache With Internet Explorer 1 On the Tools...

Page 179: ...status can be checked 3 Message display Displays the operating status of the machine 4 Logout button Click to log off from the current mode 5 Change Password button Click to go to the Change User Pass...

Page 180: ...logged on If user authentication settings have been specified the user name and password must be entered For details refer to Logging on as a registered user on page 9 9 The Web Connection pages appe...

Page 181: ...f user authentication and account track settings have not been specified the page for a public user appears In order to log on as a different user or as an administrator after log on it is necessary t...

Page 182: ...VarioLink 4222 VarioLink 3622 9 7 Web Connection 9 The User Authentication Account Track screen appears Enter the required information to log in To log in as a different user or an administrator log o...

Page 183: ...box administrator in User mode Options that can be selected when logged on to Web Connection If necessary select the display language and format If When in warning the dialog is displayed check box is...

Page 184: ...fied type in the account name and password To select a user name from a list click the User List button If an external server authentication was selected select server To log on to Web Connection as t...

Page 185: ...ialog box differs depending on the specified machine settings Logging on as a user box administrator If user authentication settings have been specified on the machine you can log on as an administrat...

Page 186: ...er values can be displayed Online As sistance Support information for the machine can be displayed Change User Password The password for the user who is logged on can be changed Function Per mission I...

Page 187: ...rrently created public personal or group user box can be opened to work on a saved document or to change user box settings Create User Box New user boxes can be created Open System User Box Displays i...

Page 188: ...hen the image controller is installed optionally Item Description Address Book The list of address book registered to the machine can be displayed and destinations can be regis tered or their settings...

Page 189: ...Connection 9 Detail This may not appear depending on the Administrator mode settings Subject A maximum of 10 subjects for sending E Mail messages can be registered Text A maximum of 10 texts for sendi...

Page 190: ...gs can be specified for the destination of error notifications and the occasions when notifications are sent Total Counter Notification Setting Specify the settings for sending notifications of the to...

Page 191: ...s are specified users can be registered and their settings can be changed Account Track Regis tration If account track is specified accounts can be registered and their settings can be changed SSL TLS...

Page 192: ...only when a hard disk is optionally installed Item Description Open User Box A currently created public personal or group user box can be opened to work on a saved document or to change user box setti...

Page 193: ...default printer settings can be specified PCL Setting The default settings for PCL mode can be specified PS Setting The default settings for PS mode can be specified TIFF Settins A setting can be mad...

Page 194: ...can be changed Temporary One Touch The list of temporary program destinations registered to the machine can be displayed and destina tions can be registered or their settings can be changed Subject Up...

Page 195: ...is installed optionally FTP Setting Specify the settings to use this machine as an FTP client or server SNMP Set ting Specify the SNMP settings SMB Setting Specify the settings for the SMB client WINS...

Page 196: ...eb Connection 9 WebDAV Set tings Specify the WebDAV client settings Open API Setting Specify OpenAPI settings TCP Socket Setting Specify TCP Socket settings used for data transmissions between the com...

Page 197: ...10 Appendix...

Page 198: ...smission Reduce the number of broadcast destinations or send the transmission in multiple batches Document could not be saved in user box due to insufficient HDD capacity Check log The hard disk is fu...

Page 199: ...touch panel for typing in the names of registered users and custom paper sizes The keypad can also be used to type in numbers Any of the following keyboards may appear Example Password input screen S...

Page 200: ...er so that it is easier to read 1 While the keyboard is displayed touch Enlarge ON The keyboard display is enlarged 2 To cancel the enlarged display and return the keyboard to its normal size touch En...

Page 201: ...aracters appear in the text box 2 Note To revert to the setting when the keyboard was displayed touch Cancel To clear all entered text press the C clear key Some buttons may not appear depending on th...

Page 202: ...d using the resolution and compression method most appropriate for each region The compact PDF format can be selected when converting documents to data us ing the scanning functions of this machine Co...

Page 203: ...ess a database for managing environment information and the e mail addresses of network users Memory Storage device for storing data temporally When the power is turned off the data may or may not be...

Page 204: ...to identify respective net work devices Thumbnail A small image that shows the contents of the image or document file the image displayed when the file was opened TIFF Abbreviation for Tagged Image Fi...

Page 205: ...11 Index...

Page 206: ...e Time 6 22 Check Change Temporarily Header Settings Footer Settings Other 6 22 Check Change Temporarily Header Settings Footer Settings Text 6 22 Check Change Temporarily Pages 6 22 Check Change Temp...

Page 207: ...e 2 5 Job List Job Details 2 6 L Left panel 2 5 Log off 9 6 Log on 9 6 M Maintenance 9 15 Margin Position 6 8 Maximum Number of User Boxes 8 12 Memory RX 1 5 Memory RX User Box 1 12 1 14 6 51 7 8 Menu...

Page 208: ...Stamp Repeat Type Preset Stamp 6 19 Stamp Repeat Type Registered Stamp 6 18 Stamp Type Preset Stamps 6 17 Stamp Composition 6 13 Stamp Composition Date Time 6 14 6 41 Stamp Composition Header Footer 6...

Page 209: ...ems produce millions of transaction documents each week such as bank statements and utility bills And in offices around the world people use Oc professional document systems to keep the wheels of busi...

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