If you enable workflow for the policy, then the deletion of any user object covered by the
policy will trigger the queuing in the workflow subsystem. As the administrator, you have
the option of restricting how long the deleted employee’s manager has to do something
with the data. As shown above, a number of days or indefinitely may be specified.
When a user covered by a policy with workflow enabled is deleted, the workflow process
takes over.
If the deleted user does not have a manager defined in eGuide™, then deletion process
will proceed for that user according to the policy as if workflow were not enabled.
When workflow processing has completed, either by the manager approving the deletion
or by the approval period specified in the policy expiring, the deletion of the home
directory according to the policy will take place.
Setting up the Workflow Management Structure
As discussed above, File System Factory™ leverages the Organizational Structure
defined in eGuide™. See the eGuide™ documentation for information on configuring and
using eGuide™.
File System Factory™ monitors changes to the Organizational Structure in eDirectory and
maintains information about these relationships so that when a user is deleted, File System
Factory™ will know who the manager is for the given user and can queue it
appropriately. File System Factory only maintains this information for those users whose
home directory is managed. As with other aspects of File System Factory, you may need
to perform a backfill operation on preexisting users in order to have them managed.
Using the Workflow Interface
Much like the Executive Dashboard and Quota Manager components of File System
Factory™ 1.2, the end-user interface for the Workflow component is external to the
NetWare Remote Manager interface. Most administrators do not want end users seeing or
Novell File System Factory™ Administrator’s Guide
© 2002-2005 Condrey Consulting Corporation. All Rights Reserved.
63