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Kyocera FAX System 10, Operation Manual

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3-11

Sending Faxes > Methods For Entering the Destination

Choosing from the One Touch Key

Select the destination using the One Touch Keys.

In the destination screen for sending, select the One Touch Keys where the destination is registered.

Choosing from the Speed Dial

Access the destination by specifying the 4-digit (0001 to 1000) One Touch Key number (speed dial).

In the destination screen for sending, select [

No.

]. Search key on the numeric keypad and use the numeric keys to enter 

the speed dial number in the numeric entry screen.

NOTE

If the One Touch Keys for the desired destination is hidden on the touch panel, select [

More

] to display all One Touch 

Keys. This procedure assumes that One Touch Keys have already been registered.
For more information on adding One Touch keys, refer to the following:

Adding a Destination on One Touch Key (page 2-24)

NOTE

If you entered the speed dial in 1 to 3-digit, select [

OK

].

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Summary of Contents for FAX System 10

Page 1: ...kyoceradocumentsolutions com FAX System 10 X Operation Guide 508ci 408ci 358ci...

Page 2: ...Quick Setup Wizard 2 12 FAX setup items 2 12 Power Off setup items 2 13 FAX and Power Off setup procedure 2 13 Setting Date and Time 2 15 Registering Destinations in the Address Book 2 16 Adding a De...

Page 3: ...ion 3 27 Cancelling Delayed Transmissions Queued 3 28 Immediate transmission 3 28 Continuous Scan 3 28 Job Finish Notice 3 28 File Name Entry 3 29 Fax Direct Transmission 3 29 Cancelling Direct Transm...

Page 4: ...on 5 18 Registering a FAX Box 5 19 Changing FAX Box 5 20 Deleting FAX Box 5 21 Printing Originals from a FAX Box 5 22 Checking Details 5 23 Previewing Images 5 23 Deleting Originals after Printing fro...

Page 5: ...FAX 7 7 Report for Job Canceled before Sending 7 8 Recipient Format 7 8 FAX RX Result Reports 7 9 Activity Report Outgoing FAX Report and Incoming FAX Report 7 10 Printing Activity Reports 7 10 Autom...

Page 6: ...g the Send Status 10 12 i FAX Reception 10 13 11 Troubleshooting 11 1 Indicators During Sending Receiving Operation 11 2 Responding to an Attention Indicator Flashes 11 2 Precautions When Turning Powe...

Page 7: ...received faxes in boxes in the memory forwarding received faxes and polling communication a function that allows the receiving party to call and initiate fax reception 6 Sending Faxes from PC Explain...

Page 8: ...t page to the previously displayed page This is convenient when you want to return to the page from which you jumped to the current page Click an item in the Table of Contents to jump to the correspon...

Page 9: ...ual procedure Procedure indicated in this guide Select the System Menu Counter key Select Device Settings Move the screen downwards i e swiping Select Sound System Menu Counter key Device Settings Sou...

Page 10: ...Safety Conventions in This Guide 1 2 About this Operation Guide 1 3 Legal Notice 1 3 FCC PART 68 REQUIREMENTS 1 3 IMPORTANT SAFETY INSTRUCTIONS 1 4 IMPORTANTES MESURES DE SECURITE 1 4 CANADIAN IC REQU...

Page 11: ...oints of attention are indicated inside the symbol General warning Warning of high temperature The symbol indicates that the related section includes information on prohibited actions Specifics of the...

Page 12: ...lar jack that is also compliant See installation instructions for details 4 The REN is used to determine the number of devices that may be connected to a telephone line Excessive RENs on a telephone l...

Page 13: ...e the risk of fire electric shock and injury to persons including the following CAUTION To reduce the risk of fire use only No 26 AWG or larger UL listed or CSA certified telecommunication line cord 1...

Page 14: ...The termination on an interface may consist of any combination of devices subject only to the requirement that the sum of the RENs of all the devices does not exceed five The REN CANADA of this produ...

Page 15: ...Reader are trademarks of Adobe Systems Incorporated IBM and IBM PC AT are trademarks of International Business Machines Corporation TBR21 DE 05R00 National AN for D AN 01R00 AN for P DE 08R00 Nationa...

Page 16: ...l and Safety Information Notice All other company and product names in this Operation Guide are trademarks or registered trademarks of their respective companies The designations and are omitted in th...

Page 17: ...AX setup items 2 12 Power Off setup items 2 13 FAX and Power Off setup procedure 2 13 Setting Date and Time 2 15 Registering Destinations in the Address Book 2 16 Adding a Destination Address Book 2 1...

Page 18: ...ch panel lights to enable operation 3 MP Multipurpose tray Set the paper in this tray when using a type of paper other than the cassette e g when using special paper 4 LINE connector L2 If you install...

Page 19: ...mmed in the Document Processor 8 Opening handle Hold this handle when opening or closing the Document Processor 9 Original eject table Read originals are ejected onto this table 10 Original table Stac...

Page 20: ...eneral purpose item 7 Attention indicator Lights or blinks when an error occurs and a job is stopped 8 System Menu Counter key Displays the System Menu screen 9 Reset key Returns settings to their def...

Page 21: ...etween screens Swiping This is the operation used to switch between screens and to display items that are not displayed in the list Move in one direction as if tracing on the screen XVWRP R 6HQG D 6HU...

Page 22: ...eturn to normal 3 Desktop Displays the application icons Icons that are not displayed on the first page will appear by changing the page 4 Screen switching keys Use these buttons to switch between des...

Page 23: ...he screen Prepare to send the image as described in Basic transmission procedure 2 Display a preview image 1 Select Preview Basic transmission procedure page 3 2 6KRUWFXW HVW 6SDFH 1 Displays the stat...

Page 24: ...ument Processor then all of the document is read and then the preview for the first page is displayed Swipe the preview to the left and right to display a preview of the pages in the order read You ca...

Page 25: ...r polling transmission can be previewed in the same way Polling Communication page 5 29 You cannot preview images in the following situations During a direct transmission During polling reception When...

Page 26: ...space 5 Move to the next input box 6 When is displayed Enters the decimal point The numbers entered after selecting this key will be the numbers after the decimal point When is displayed Enters 7 When...

Page 27: ...Use the Quick No Search keys to perform an action by simply entering a number directly using the numeric keys For example you can specify the speed dial for a transmission destination or recall a sto...

Page 28: ...the receiving system 8 10 Volume Fax Speaker Volume Set the volume when selecting On Hook Speaker Volume Volume of the built in speaker when the line is connected by selecting On Hook 8 6 Fax Monitor...

Page 29: ...his function may not be displayed depending on the installed options NOTE The settings can be changed in the system menu Default FAX settings page 8 2 Step Setting item Description Reference Page Show...

Page 30: ...you have completed the settings select Finish Control Description End Exits the wizard Previous Returns to the previous item Skip Advances to the next item without setting the current item Next Advanc...

Page 31: ...n with administrator privileges or as a user with privileges to configure this setting The factory default login user name and login password are set as shown below Item Description Time Zone Set the...

Page 32: ...communication encryption transmission start speed and ECM can be registered for each destination 1 Display the screen System Menu Counter key Function Settings Address Book Add Edit Machine Address B...

Page 33: ...select Register and the number cannot be registered If you set Auto 0000 as the address number the address is registered under the lowest available number NOTE Up to 32 digits can be entered Use the...

Page 34: ...his is set to change the transmission start speed Select the speed from 9 600 bps 14 400 bps and 33 600 bps NOTE Normally the default setting should be used ECM ECM is a communication mode specified b...

Page 35: ...Enter the destination iFax address E mail address To send by Direct SMTP enter the IP address of the other machine NOTE For details refer to the following Internet Faxing i FAX page 10 1 NOTE Up to 32...

Page 36: ...tion is not sent to the destination machine Full mode Transmission confirmation is sent to the destination machine Item Description Resolution Specify the resolutions that can be received by the desti...

Page 37: ...to enter the necessary information NOTE To add a group you need individually added destinations Register one or more individual destinations as needed before proceeding Up to 100 destinations for the...

Page 38: ...destination Editing a Contact 1 Change Name Number and destination type and address 2 Select Save Register the changed destination Editing a destination to a group 1 Change Number and Name 2 Change th...

Page 39: ...te Delete the contact or group Printing Address List You can print the list of destinations registered in the Address Book You can sort the list in the order of index or address numbers of the destina...

Page 40: ...with no registered destination 2 Enter the One Touch Key name displayed in the send destination screen 3 Select Destination The Address Book appears NOTE Refer to the following for use of One Touch K...

Page 41: ...h Key 2 Change the Registered Information 1 Change Display Name 2 Select Destination and select a new destination contact or group Selecting information icon shows the detailed information of the sele...

Page 42: ...elect search icon to display that One Touch Key 2 Delete the Registered Information Select Delete Delete The data registered in the One Touch Key is deleted Printing One Touch Key List You can print t...

Page 43: ...NOTE The settings that can be configured in the Quick Setup Screen are basic settings To configure advanced settings use the Org Sending Data Format Color Image Quality and Advanced Setup screens Def...

Page 44: ...registration of Density with Zoom in the Quick Setup Screen for faxing 1 Display the screen System Menu Counter key Function Settings Fax iFax Quick Setup Registration Fax 2 Changing Registration 1 Se...

Page 45: ...2 29 Before Using the Fax Machine Quick Setup Screen D 7 5HVROXWLRQ GSL 1RUPDO 6KRUWFXW HVW...

Page 46: ...tcuts Shortcut registration is performed in the setup screen of each function 1 Display the basic screen you want to register 2 Register the shortcuts 1 Select for Shortcut Display the shortcut menu 2...

Page 47: ...icon 2 Edit the shortcut 1 Select the shortcut key you want to edit 2 Select Edit 3 Select Shortcut Name or Function Change the settings OK 4 Finish Update Deleting Shortcuts 1 Display the screen 1 Se...

Page 48: ...Logging in when Job Accounting has been Enabled 3 17 FAX transmission functions 3 19 Original Size 3 21 Mixed Size Originals 3 21 2 sided Book Original 3 21 Original Orientation 3 22 Sending Size 3 22...

Page 49: ...Memory transmission is selected by default Direct transmission The destination is dialed and communication starts before the original is scanned Select Direct to change the transmission method to dire...

Page 50: ...iving system select Recall and you can call the receiving system you dialed on the destination list 1 Select Recall 2 Press the Start key The transmission will start NOTE When continuous scan is set y...

Page 51: ...Print The selected fax job is sent by priority override and other fax jobs are moved down in the transmission queue If a broadcast transmission job is in progress If a fax job to multiple destinations...

Page 52: ...document processor take them out from the original table Cancelling Memory Transmission during communication 1 Select the Status Job Cancel key 2 Canceling Transmission 1 Select Sending Jobs 2 Select...

Page 53: ...r to the following To cancel polling transmission refer to the following NOTE Even if transmission is canceled there is a possibility that pages scanned prior to cancelation were sent to the receiving...

Page 54: ...bout three seconds of waiting time during dialing For example when dialing the receiving system on an external line you can use this method to insert a pause before resuming dialing after you dial a s...

Page 55: ...X machines that have ECM mode check for errors as they communicate preventing distortion of the image due to noise on the line and other conditions Encrypted Transmission This is set when using encryp...

Page 56: ...Selection Address Book Ext Address Book You can change the order in which the destinations are listed by selecting Name or No NOTE For more information about how to register destinations in the Addres...

Page 57: ...You can set this function up so that destination types are selected when the address book is displayed For details refer to the following Machine s Operation Guide 2 Search No Search by registered ad...

Page 58: ...stination screen for sending select No Search key on the numeric keypad and use the numeric keys to enter the speed dial number in the numeric entry screen NOTE If the One Touch Keys for the desired d...

Page 59: ...the destination Select edit icon to edit the destination Select delete icon to remove the destination from the list Methods For Entering the Destination page 3 7 NOTE When selecting On for Entry Check...

Page 60: ...using a group for the destination you can send originals to up to 500 destinations in one operation You can use this function together with sub address communication and delayed transmission When dir...

Page 61: ...ove procedure 4 When all destinations have been entered select OK Select the destination from the Address Book 1 Select Address Book icon 2 Select the checkboxes of all destinations and select OK Sele...

Page 62: ...nding Faxes Methods For Entering the Destination 3 After selecting all the destinations press the Start key NOTE For details of One Touch Key refer to the following Choosing from the One Touch Key pag...

Page 63: ...twork Authentication is selected as the user authentication method authentication destinations are displayed and either Local or Network can be selected as the authentication destination 2 Enter the l...

Page 64: ...ount ID when using the machine Login 1 In the account ID entry screen enter the account ID using the numeric keys and select Login NOTE If a user password is required an input screen will be displayed...

Page 65: ...in user name and password appears Enter a login user name and password to login If the user has already registered the account information the account ID entry would be skipped 2 Proceed to complete t...

Page 66: ...f the binding based on the original 3 21 Original Orientation Select the orientation of the original document top edge to scan correct direction 3 22 Sending Size Select size of image to be sent 3 22...

Page 67: ...irectly without reading original data into memory 3 29 Fax Polling RX Dial the destination and receive documents for Polling Transmission stored in the polling box 5 33 Send and Print Allows you to pr...

Page 68: ...nvelope C5 Hagaki Cardstock Oufukuhagaki Return postcard Youkei 4 Youkei 2 Custom 1 4 1 1 For instructions on how to specify the custom original size refer to the following Machine s Operation Guide S...

Page 69: ...n can only be used when the optional OCR Scan Activation Kit is installed Select the orientation of the original document top edge to scan correct direction Select Original Orientation to choose orien...

Page 70: ...pe 6 Envelope Monarch Envelope DL Envelope C5 Hagaki Oufuku hagaki Youkei 4 Youkei 2 Select from special standard sizes NOTE Only a single side of a long original can be scanned Originals of up to 1 6...

Page 71: ...ely as possible Typical character size 6 point example Resolution Resolution 400x400dpi Ultra Fine when sending originals with minute characters and lines more finely Typical character size 6 point ex...

Page 72: ...r Do Not Erase Border Erase Book Border Metric 0 mm to 50 mm in 1 mm increments Inch 0 00 to 2 00 in 0 01 increments Set the border erase width 1 Use or the numeric keys to set the value Back Page Sam...

Page 73: ...en delayed transmissions have been set in reverse order however sending of originals to be sent to the same destination is prioritized over the ones to be sent to different destinations You can cancel...

Page 74: ...the fax number using the numeric keys When selecting Address Book Select the destination you want to change in the list OK When selecting Fax No Entry Enter the fax number using the numeric keys OK 2...

Page 75: ...Scans a large number of originals in separate batches and then produce as one job Originals will be scanned continuously until you select Finish Scan You can set the functions that appear on the scre...

Page 76: ...anel or Cancel on the touch panel The originals that have been scanned are ejected and the screen returns to the send default screen When originals remain in the document processor take them out Send...

Page 77: ...E When On is selected select the Custom Box in which the copy is to be stored If a password entry screen for the Custom Box appears enter the password You can view information on the selected Custom B...

Page 78: ...rocessing Select this mode when the running noise is uncomfortable It is possible to set the use of Quiet Mode for each function such as copying and sending Value Off On Item Description On In case of...

Page 79: ...On Hook 4 Use the numeric keys to enter the number of the receiving system 5 Press the Start key When you hear the fax tone the telephone line has connected to the receiving system Press the Start key...

Page 80: ...2 Place the originals 3 Select the destination and set transmitting functions if you want to use any 4 Press the Start key Scanning of the originals starts and the next transmission is scheduled 5 Wh...

Page 81: ...tart key The originals are left in queue and the transmission will start when transmission becomes possible 5 When the interrupt send is completed the waiting communication and standby transmission wi...

Page 82: ...lect fax number from the Address Book 1 Select Address Book and select the destination Multiple destinations can be selected 2 When OK is selected 212 is automatically added to all destinations For th...

Page 83: ...Select Address Entry 2 212 is already entered so go on to enter the remaining numbers NOTE When On is selected in Entry Check for New Dest a confirmation screen is displayed for the entered FAX numbe...

Page 84: ...Favorites Or the key of the registered favorite Selecting the key of the registered favorite will recall the favorite If you selected Favorites proceed to step 1 2 2 Select the key for the favorite n...

Page 85: ...utomatic Reception 4 3 Flow of automatic reception 4 3 Canceling reception Disconnection of communication 4 3 Manual Reception 4 4 Flow of manual reception 4 4 Fax reception functions 4 5 Media Type f...

Page 86: ...d The methods for receiving faxes on the machine are shown below Auto Normal Auto Fax Phone Refer to 5 42 Auto Answering machine Refer to 5 44 Auto DRD Available for some countries Refer to 5 46 Manua...

Page 87: ...isplayed on Printing Jobs of the Status screen To print the received originals supply paper or remove jammed paper For the Status screen refer to the following 2 Reception Print Received faxes are out...

Page 88: ...eives a call it rings 2 Display the screen Status Job Cancel key Fax Communication Status 3 Select Manual RX Reception will start NOTE To use Manual Reception you need to change the receiving mode to...

Page 89: ...nting out the received fax Multipurpose Tray page 4 7 Print the date and time of reception and other information Reception Date Time page 4 7 Print received faxes on both sides of the paper Duplex Pri...

Page 90: ...ze 1 Inch models Paper Size Auto Inch Metric models Paper Size Auto Metric 3 Selecting the paper type 1 Select Media Type 2 Select the paper type 4 Set the paper type Configure paper settings for fax...

Page 91: ...mation about configuring settings refer to the following Selectable paper source Cassette 1 to 4 NOTE Cannot select the cassettes below Paper Size is set to other than Auto Media Type is set to Prepri...

Page 92: ...t When you receive a multi page Statement or A5 size original this function prints 2 pages of the original at a time on one Letter or A4 size sheet of paper If you specify 2 in 1 reception and duplex...

Page 93: ...Address Communication 5 18 Registering a FAX Box 5 19 Changing FAX Box 5 20 Deleting FAX Box 5 21 Printing Originals from a FAX Box 5 22 Checking Details 5 23 Previewing Images 5 23 Deleting Original...

Page 94: ...nder fax number 3 Port when 2 optional FAX Kits Dual FAX option are installed 4 Recipient s address i FAX By using the memory forwarding function you can perform the following communication IMPORTANT...

Page 95: ...very page 5 27 Sub address relay broadcast communication Received originals are forwarded to multiple fax machines By setting a sub address as the forwarding requirement you can restrict relay broadca...

Page 96: ...r party by selecting one of the following keys OK Close Function Description Reference Page Off Do not perform condition based reception forwarding Received faxes are printed on paper Use Rule for Spe...

Page 97: ...ame to search PCs on the network for the destination If you selected Folder Path Entry enter each of the Host Name Folder Path User Name and Password for the destination to be transferred to FTP Forwa...

Page 98: ...equirements Close NOTE Up to 32 characters can be entered for the rule name For details on character entry refer to the following Character Entry Method page 12 2 Requirements Registration method Send...

Page 99: ...ill forward the received originals SMB If you selected Search Folder from Network you can search all PCs on the network for a destination If you selected Search Folder by Host Name you can enter the D...

Page 100: ...enter the password and select OK 5 Select OK To register another forwarding settings repeat steps 2 1 to 4 5 5 Activate the sending conditions 1 Select the information icon of the conditions to be cha...

Page 101: ...on If you selected Search Folder by Host Name you can enter the Domain Workgroup Name and Host Name to search PCs on the network for the destination If you selected Folder Path Entry enter each of the...

Page 102: ...or Forwarding To change or delete the requirements for forwarding follow the steps below 1 Display the screen Follow steps 1 of Use Rule for Specific RX on page 4 21 2 Configure the function 1 Select...

Page 103: ...4 21 2 Configure the function 1 Select the requirement name to be reprioritized 2 Select Move UP The priority of the selected requirement is raised Cancelling the Setting of RX Forward Rules To cancel...

Page 104: ...r Preset Time If Preset Time is selected enter the Start Time and End Time 2 Select OK File Format Setting If you are sending the file as an E mail attachment or transferring it to a folder SMB or FTP...

Page 105: ...on 2 Configure the function Select File Separation Each Page or Off OK To create one file per page select Each Page Email Subject Add Info Setting Specify whether any information will be added to the...

Page 106: ...ow steps 1 of Forward only received documents that match the conditions Use Rule for Specific RX 2 Select Rule of forward setting Select the rule and select information icon 2 Configure the function S...

Page 107: ...ts Use Rule for All Receptions 2 Select Rule of forward setting File Name Settings Use Rule for Specific RX 1 Follow steps 1 of Forward only received documents that match the conditions Use Rule for S...

Page 108: ...ile format default setting is pdf 3 To insert additional information Sender Info into the file name select Add No Addr to Front or Add No Addr to Back NOTE Please note that when you have not add any a...

Page 109: ...owser 2 In the Address or Location bar enter the machine s IP address as the URL e g 10 180 81 3 The web page displays basic information about the machine and Command Center RX as well as the current...

Page 110: ...ion Union recommendations Sub addresses enable communication modes with third party machines that were previously only possible between our brand machines These include confidential delivery sending o...

Page 111: ...enabled you can only edit destinations in the Address Book by logging in with administrator privileges FAX Boxes can also be registered in the system menu Item Description Box Name Enter a box name c...

Page 112: ...2 Box No Enter the box number by selecting or number keys The box number can be from 001 to 100 A Custom Box should have a unique number If you select Auto this will become 000 and the smallest availa...

Page 113: ...FAX Box Function Deleting FAX Box 1 Display the screen Fax Box on the Home screen Add Edit Box 2 Deleting 1 Select the box that you want to delete 2 Delete Delete The box is deleted NOTE FAX Boxes can...

Page 114: ...to enter the password in the following situations If user login administration is disabled If user login administration is enabled but the FAX Box has been selected by another user when you login with...

Page 115: ...e of an original forwarded to a FAX Box on the touch panel 1 Select Fax Box on the Home screen 2 Selecting the Originals 1 Select the box containing the document you want to check 2 Selecting the Orig...

Page 116: ...ou have forwarded to a FAX Box 1 Select Fax Box on the Home screen 2 Deleting 1 Select the box containing the document you want to delete 2 Select the document you want to delete Delete Delete The ori...

Page 117: ...5 25 Using Convenient Fax Functions FAX Box Function FAX Reception Box...

Page 118: ...box enter the sub address password using the numeric keys You can use up to 20 digits including the numbers from 0 to 9 space and characters to enter a sub address password 4 OK OK 5 Send Start Check...

Page 119: ...ed originals in the FAX Box registered in advance without printing them and output the originals without anyone seeing them Setting example 1 Register the FAX Box 2 Perform sub address transmission 3...

Page 120: ...g example 1 Perform sub address transmission 2 Use memory forwarding to forward received originals to multiple fax machines 3 Each forwarding destination receives the fax NOTE When forwarding is used...

Page 121: ...intended for polling transmission are automatically deleted after they have been sent to the destination To allow polling transmission of the same original to multiple destinations set this option to...

Page 122: ...Areas When scanning with the document processor open erase the extra shaded area Original Size Specify the original size to be scanned Be sure to always specify the original size when using custom si...

Page 123: ...margin equally created at each of the page Top Bottom and Left Right Long Original Allows you to use the document processor to scan overlength originals documents that are long in the feed direction...

Page 124: ...communication is disabled for polling reception When 2 optional FAX Kits Dual FAX option are installed and a receive only port is specified communication is via the other port To use polling receptio...

Page 125: ...n refer to the following 3 Select the destination and entering the sub address For the procedure for setting a sub address refer to the following For the procedure for selecting a destination refer to...

Page 126: ...ected originals are check marked 3 Print Print Print Printing starts NOTE When On is selected in Dest Check before Send a destination confirmation screen is displayed when you press the Start key Conf...

Page 127: ...icon The details of the selected document are displayed Deleting Originals in a Polling Box Use this procedure to delete an original stored in a Polling box 1 Select Polling Box on the Home screen 2...

Page 128: ...shown below IMPORTANT Always print faxes saved in the FAX Memory RX Box If the box becomes full faxes received after that will be printed NOTE To use the FAX Memory RX Box set Fax Memory RX Box to On...

Page 129: ...heckmark will be placed 3 Delete fax 1 Select Delete 2 Select Yes The fax will be deleted NOTE Once the print is completed received data in the box will be deleted automatically NOTE To unselect selec...

Page 130: ...herefore the sending system and the receiving system need to have the same encryption key and 2 digit key No registered in advance Description of settings at sending and receiving systems IMPORTANT In...

Page 131: ...Menu Counter key Function Settings Fax iFax Encryption Key Registration 2 Configure the function 1 Select the unregistered encryption key Add 2 Enter the 16 digit encryption key OK 3 To register other...

Page 132: ...with the recipient For the procedure for registering an encryption key refer to the following 2 Select Fax on the Home screen 3 Place the originals 4 Specifying destination Use the numeric keys to en...

Page 133: ...yption key that you decided upon with the sender For the procedure for registering an encryption key refer to the following 2 Display the screen System Menu Counter key Function Settings Fax iFax Fax...

Page 134: ...eset number of times the other party is required to pay phone line charges even if the receiving system does not respond FAX FAX Telephone When the other party has sent originals with automatic send W...

Page 135: ...other party When the call is from a fax The machine starts receiving fax originals NOTE At the end of the conversation you can also receive faxes by using the Remote Switch Function Remote Switch Func...

Page 136: ...achine switches to fax reception NOTE In order to use FAX Answering Machine Auto Switch Reception it is necessary to connect an answering machine equipped telephone set commercially available product...

Page 137: ...nt The answering machine plays a response message and starts recording the other party s message When the call is from a fax The machine starts receiving fax originals NOTE If you lift the handset whi...

Page 138: ...tive to the fax Flow of reception Preparation Select Auto DRD NOTE Using DRD Reception to receive a telephone call is only possible if a separately purchased telephone is connected to the machine DRD...

Page 139: ...e call is from a telephone Lift the handset and speak with the other party When the conversation is over fax reception can be initiated manually When the call is from a fax Once the ringing tone stops...

Page 140: ...ndset and dial the number of the receiving system 3 Check if the telephone line has connected to the fax of the receiving system If the destination is a fax machine you will hear a long high beep soun...

Page 141: ...ds If a person answers you can talk to that person 4 Status Job Cancel key Fax Communication Status Manual RX Reception will start 5 Replace the handset When reception starts when the Data indicator o...

Page 142: ...igits When you hear the fax tone from the handset enter the two digit remote switch dial number using the dial button on the telephone set The telephone line switches to the machine and reception star...

Page 143: ...FAX Receiving 6 2 Setup 6 3 Installing the FAX Driver 6 4 Uninstalling the FAX Driver 6 6 Basic Transmission 6 7 Configuring the Driver Default Settings 6 10 Default Settings Dialog Box 6 11 Changing...

Page 144: ...nding Network FAX sending is performed in the following sequence Flow of Network FAX Receiving Network FAX receiving is performed in the following sequence Prepare a document using a PC networked to t...

Page 145: ...to a PC Connect the machine and PC to the network using a network cable Machine Registration Using the memory forwarding function select the recipient PC or file format Machine s Operation Guide NOTE...

Page 146: ...ation on Windows must be done by a user logged on with administrator privileges If the Welcome to the Found New Hardware Wizard dialog box displays select Cancel If the autorun screen is displayed cli...

Page 147: ...mpts This completes the FAX driver installation procedure NOTE The machine cannot be detected unless it is on If the computer fails to detect the machine verify that it is connected to the computer vi...

Page 148: ...rs restart the computer by following the screen prompts This completes the software uninstallation procedure NOTE Uninstallation on Windows must be done by a user logged on with administrator privileg...

Page 149: ...d orientation 3 Select Print from the File menu The Print dialog box for the application that you are using will appear 2 Select settings in the Print dialog box 1 Select the product name of the machi...

Page 150: ...rint The Transmit Settings dialog box will appear 4 Select settings in the Transmit Settings dialog box You can specify settings such as a transmission time or a sub address in the Transmit Settings d...

Page 151: ...her machine Maximum number of characters that can be entered 64 characters Characters that can be entered 0 to 9 space a space or CANNOT be entered as the first character 2 Click Add to Destination Li...

Page 152: ...ings in charms on Desktop and select Control Panel and then Devices and Printers In Windows 7 click Start button on the Windows and then click Devices and Printers Item Description Original Size Selec...

Page 153: ...the Windows and then select Windows System Control Panel and View devices and printers 2 Right click the name of the machine to be used as the network fax and select Printing preferences from the resu...

Page 154: ...TE If you designate a time that is earlier in the day than the time that is actually displayed in the fax machine itself the transmission operation will be carried out the following day at that time B...

Page 155: ...ring the Login User Name and Password will be displayed when attempting a transmission The Login User Name and Password must be entered each time a transmission is attempted Job Accounting checkbox If...

Page 156: ...tered Telephone Number A maximum of 20 characters can be entered Entry is allowed for the characters 0 to 9 and spaces Fax Number A maximum of 20 characters can be entered Entry is allowed for the cha...

Page 157: ...on The Address Selection dialog box opens 2 Select the desired Address Book To select the Address Book registered in the fax machine select Address Book XXXX model name from the drop down menu NOTE Th...

Page 158: ...delete all of the destinations from the Destination List click on the Delete All button 4 Click on the OK button The Transmit Settings dialog box will be displayed once again NOTE The list can be sort...

Page 159: ...ord as it is registered in the destination fax Maximum number of characters that can be entered 20 characters Characters that can be entered 0 to 9 space a space CANNOT be entered as the first charact...

Page 160: ...used To attach and transmit a Cover Page place a check in the check box for Attach Cover Page in the Cover Page tab 4 Optional Settings The settings that were selected in 1 Sending Options Tab can be...

Page 161: ...b For the setting procedures refer to the following 6 Internet fax Setting For Internet fax transmission click on the Internet Fax tab and enter the Subject and the message Subject A maximum of 60 cha...

Page 162: ...cted from a template The Cover Page contains such destination information and sender information as that shown below Sample of English template 01 No Item 1 Recipient Name 2 Destination Company Name 3...

Page 163: ...d go to Step 4 2 Enter the fax number In the Address Setting tab enter the destination fax number and click on the Option Settings button Basic Transmission page 6 7 1 Selecting a Destination from the...

Page 164: ...formation and click on the OK button Item Description Company A maximum of 32 characters can be entered Department A maximum of 32 characters can be entered Recipient A maximum of 32 characters can be...

Page 165: ...age 6 14 Item Description Company A maximum of 64 characters can be entered Department A maximum of 64 characters can be entered Name A maximum of 32 characters can be entered Telephone Number A maxim...

Page 166: ...registered in the Default Settings then the action of selecting the Cover Page for each transmission can be omitted Cover Page Registration Default Settings page 6 26 Original Cover Page templates ca...

Page 167: ...he Message 1 Click on the Edit Message button 2 Enter the message to be added to the Cover Page and click on the OK button 9 Transmit Click on the Send button to begin the transmission Item Descriptio...

Page 168: ...ings The registration method is as follows 1 Open the Default Settings dialog box Perform the Default Settings Dialog Box procedure open the Default Settings dialog box 2 Attach a Cover Page Click on...

Page 169: ...the drop down menu at the top of the dialog box or click on the or button The template display magnification can also be changed within the range of 25 to 250 from the drop down menu 2 Click on the C...

Page 170: ...Open the Default Settings dialog box Perform the Default Settings Dialog Box procedure open the Default Settings dialog box 2 Edit the Cover Page templates 1 Click on the Cover Page tab place a check...

Page 171: ...se them as required IMPORTANT If there are too many characters in the entered information such as recipient name or company name the information will not fit in the field box and some of the character...

Page 172: ...e Recipient Name Recipient information recipient name Address Recipient Address Recipient FAX number or Internet Fax Address All Insert the four types of data above Sender Company Sender Company Sende...

Page 173: ...6 31 Sending Faxes from PC Basic Transmission 7 The new template will be registered at the top of the list and can now be selected...

Page 174: ...on Once a fax transmission starts being processed a Transmission Control icon will be displayed in the Windows Task Bar 1 Double click on that icon to access the Transmission Control window which indi...

Page 175: ...etails of the Job Log 7 5 Printing Administrative Reports Result Report Setting 7 7 Send Result Reports 7 7 Attach Image of NW FAX 7 7 Report for Job Canceled before Sending 7 8 Recipient Format 7 8 F...

Page 176: ...results stored Any time 7 3 Send result report Receipt result report Report printing Latest send or receipt result Automatic printout after every sending or receiving operation No Print Output or Erro...

Page 177: ...check send result Printing Jobs to check receipt result and Storing Jobs to check the results of file storage in FAX Boxes and Polling box Then select Log 2 Check 1 Select Job Type and select Fax iFax...

Page 178: ...formation icon Select a job from the list and select this key to show detailed information of the job Checking Details of the Job Log page 7 5 Display Key Description End Date Job completed date Type...

Page 179: ...te Job completed date Type Icon indicates job type FAX reception i FAX reception Job Name Job name User Name User name Blank if no information is available Result Result is indicated Completed Job end...

Page 180: ...error Select information icon to check the result for each destination User Name User name Blank if no information is available Accepted Time Time when job was accepted End Time Time when job ended O...

Page 181: ...u selected On Error Only or Specify Each Job specify whether the transmitted image is to be attached by selecting Off do not print transmitted image Partial Image print part of the transmitted image a...

Page 182: ...the send result report The name and destination that appear on the Send Result Report are taken from the information stored in the address book If Name or Destination is selected either the name dest...

Page 183: ...ccessfully 1 Display the screen System Menu Counter key Notification Report Result Report Setting RX Result Fax RX Result Report 2 Configure the function Select Off not to print On to print or Error S...

Page 184: ...report 1 Display the screen Status Job Cancel key Fax Incoming Outgoing Log 2 Print 1 Select Outgoing Fax Log to print the sent fax report and select Incoming Fax Log to print the received fax report...

Page 185: ...r setups FAX related information includes the Local FAX Number Local FAX Name fax line setting etc You can print it out as necessary 1 Display the screen System Menu Counter key Notification Report Pr...

Page 186: ...rom the Address Book and select OK Enter the E mail address 1 Select Email Address Entry 2 Enter the address of the destination and select OK For details on character entry refer to the following NOTE...

Page 187: ...ect information icon to display the detailed information on the selected destination 2 Change a destination Delete a destination 1 To delete the destination select the destination you want to delete 2...

Page 188: ...ansmission Restriction 8 18 Registering Permit FAX No 8 19 Changing Permit FAX No 8 20 Deleting Permit FAX No 8 20 Registering Reject FAX No 8 21 Changing Reject FAX No 8 21 Deleting Reject FAX No 8 2...

Page 189: ...the previous screen 1 Returns to the previous screen without making any changes 2 Enter a setting by selecting it and return to the previous screen 3 Accepts the settings and exits NOTE If user login...

Page 190: ...8 3 Fax Settings Default FAX settings Refer to System Menu Settings on the following page and configure as needed...

Page 191: ...the location where you use the machine For details refer to the following Setting Date and Time page 2 15 Display Settings Configure the touch panel display settings 8 5 Sound Set options for buzzer s...

Page 192: ...on on One Touch Key page 2 24 RX Forward Rules Fax Box Configures settings for RX Forward rules and FAX Box For details on RX Forward rules refer to the following Memory Forwarding page 5 2 For detail...

Page 193: ...electing On Hook key such as in memory transmission Value 0 Mute 1 Minimum 2 3 Medium 4 5 Maximum Item Description Paper Size 1 Set the paper size to load in Cassette 1 to Cassette 4 1 IMPORTANT Speci...

Page 194: ...f the machine Tray A Delivery to the Tray A of the optional Document Finisher Tray B Delivery to the Tray B of the optional Document Finisher with optional Mailbox Inner Tray Outputs to the Inner Tray...

Page 195: ...ress Book You can sort the list in the order of index or address numbers of the destinations Printing Address List page 2 23 Fax List No One Touch List Fax The fax addresses registered in the One Touc...

Page 196: ...nts the sent fax report Incoming Fax Report Configure settings for Incoming FAX report Auto Print An activity report is printed out automatically after every 50 faxes received Value On Off Activity Re...

Page 197: ...egister the local FAX ID This item is included in the Quick Setup Wizard Quick Setup Wizard page 2 12 NOTE The Local FAX ID is used for transmission limit purposes Transmission Restriction page 8 18 T...

Page 198: ...AX exclusive paper source MP Tray Settings You can select whether to use the MP tray paper when printing out the received fax Value Off On Multipurpose Tray page 4 7 Reception Date Time Reception Date...

Page 199: ...ong telephone line will prevent you from sending fax Value Tone DTMF Pulse 10PPS This item is included in the Quick Setup Wizard Quick Setup Wizard page 2 12 ECM TX Set whether ECM TX is performed ECM...

Page 200: ...as needed NOTE This setting does not appear in some regions Rings TAD If the reception method is FAX Answering Machine Auto Switch Reception the number of rings until the machine answers a call can b...

Page 201: ...ve ECM mode check for errors as they communicate preventing distortion of the image due to noise on the line and other conditions Value On Off NOTE When there is a large amount of noise on the line co...

Page 202: ...st sign an agreement with our service representative and register a Predetermined ID on the machine For more information contact your Service Representative or Authorized Service Center Value On Off R...

Page 203: ...he default screen displayed when you select the Send key Value Destination Address Book Item Description Quick Setup Registration Fax Select the functions to be registered for Quick Setup Six keys of...

Page 204: ...t Reports page 7 7 Fax RX Result Report When a fax is received you can be notified by receipt result report FAX RX Result Reports page 7 9 Item Description Fax Memory RX Configure whether to save the...

Page 205: ...n Establishing Requirements Send Restrictions Register Permitted FAX numbers or Permitted ID numbers 1 Registering Permit FAX No page 8 19 Registering Permit ID No page 8 22 Send restriction settings...

Page 206: ...FAX No page 8 21 Reception restriction settings are specified in Reject List in Reception Restrictions Setting Reception Restriction page 8 24 1 If there are no Reject FAX numbers registered calls are...

Page 207: ...u want to change and enter the new number 2 Select OK The registration is changed Deleting Permit FAX No 1 Display the screen System Menu Counter key Function Settings Fax iFax Fax Communication Restr...

Page 208: ...No 1 Display the screen System Menu Counter key Function Settings Fax iFax Fax Communication Restriction Reject No List 2 Changing 1 Select information icon for Reject FAX No you want to change 2 Ent...

Page 209: ...to delete and select Delete 2 Select Delete The registration is deleted Registering Permit ID No 1 Display the screen System Menu Counter key Function Settings Fax iFax Fax Communication Restriction P...

Page 210: ...you want to change 2 Enter the new number 3 OK Close The registration is changed Deleting Permit ID No 1 Display the screen System Menu Counter key Function Settings Fax iFax Fax Communication Restric...

Page 211: ...nders on the list of Rejected FAX numbers or from senders whose Local FAX Number is not registered are rejected You can select whether reception from a party whose local fax number is not registered i...

Page 212: ...8 25 Fax Settings Transmission Restriction 2 Configure the function To receive faxes from the unknown number Select Permit To reject faxes from the unknown number Select Reject...

Page 213: ...ations are prohibited during the unusable time period including printing of copy jobs and printer jobs and printing from USB Drive Faxes and print jobs received during the unusable time period are pri...

Page 214: ...em Description Registration of User Register user access privileges User ID and Password Enable Disable User accounting Enable User accounting NOTE Machine s Operation Guide Item Description Registrat...

Page 215: ...led from this machine to the receiving system Polling reception Sending Faxes from PC Destinations include FAX and i FAX destinations i FAX Transmission Transmission from the document box When job acc...

Page 216: ...pment This chapter introduces the optional equipment available for the FAX kit Internet FAX Kit A Internet FAX Kit 9 2 Dual FAX 9 3 Dual FAX Settings 9 3 Reception Port Selection 9 3 Job Accounting Po...

Page 217: ...9 2 Optional Equipment Internet FAX Kit A Internet FAX Kit Internet FAX Kit A Internet FAX Kit You can use Internet FAX on this machine Internet Faxing i FAX page 10 1...

Page 218: ...d receive simultaneously there will be fewer occasions when you cannot receive a fax during fax transmission Dual FAX Settings Specifying the settings for the second line Fax iFax page 8 10 Reception...

Page 219: ...estriction Change 2 Configure the settings Select Fax Port Restriction Off Use Port 1 Only or Use Port 2 Only For detailed information on restrictions and job accounting refer to the following NOTE If...

Page 220: ...how to use the Internet faxing i FAX using the Internet FAX Kit What is i FAX 10 2 i FAX Settings 10 5 Accessing Command Center RX 10 5 i FAX Default Settings 10 6 i FAX transmission procedure 10 10 C...

Page 221: ...server with a machine that supports Internet fax and is connected via LAN Real time transmission and reception are possible Example of sending i FAX i FAX Transmission Flowchart The procedure for send...

Page 222: ...that you can use for transmissions are dependent on the performance of the receiving machine Check the specifications of the receiving machine before sending the fax If you do not know the specificati...

Page 223: ...mation on the resolutions compression modes and paper sizes supported by this machine is sent to the sender When this machine sends an i FAX The machine sends a transmission confirmation to recipients...

Page 224: ...t the machine and Command Center RX as well as their current status 3 Enter the user name and password of the administrator and click Login Setting Administrator User Name and Password restricts gener...

Page 225: ...er of redials Reception Media Type Sets the media type for printing the received documents Use MP Tray Selects whether or not to include the MP multipurpose tray for auto media selection when printing...

Page 226: ...he port number used by SMTP Normally 25 is used SMTP Server Timeout Enter the timeout period in seconds Authentication Protocol Specify whether SMTP authentication will be used or whether POP before S...

Page 227: ...enter the DNS server IP address in the TCP IP settings screen Machine s Operation Guide POP3 Port Number Sets the port number used by POP3 Normally 110 is used POP3 Server Timeout Enter the timeout p...

Page 228: ...ut time in seconds during which this device retries to connect to the SMTP server Reception Direct SMTP Port Number Enter the port number used by Direct SMTP Normally 25 is used Direct SMTP Timeout Se...

Page 229: ...ut using the numeric keys Machine s Operation Guide Character Entry Method page 12 2 Choosing from the Address Book page 3 9 Choosing from the One Touch Key page 3 11 Choosing from the Speed Dial page...

Page 230: ...tination these settings can be configured Item Description Resolution Specify the resolutions that can be received by the destination fax machine If you try to send an i FAX using a prohibited resolut...

Page 231: ...AX i FAX transmission procedure Checking the Send Status 1 Select the Status Job Cancel key 2 Display the send job status screen Select Sending Jobs The list of accepted time destination and status ar...

Page 232: ...Manual i FAX Reception Use this procedure to check for faxes immediately 1 Display the screen Status Job Cancel key Fax Communication Status 2 Receive an i FAX Select iFax Check New iFax The machine c...

Page 233: ...s the following topics Indicators During Sending Receiving Operation 11 2 Responding to an Attention Indicator Flashes 11 2 Precautions When Turning Power OFF 11 3 Messages 11 4 Error Code List 11 6 T...

Page 234: ...touch panel when the Status Job Cancel key is pressed or the Attention indicator flashes check the following Symptom Checkpoints Corrective Actions Reference Page Cannot send fax Is the modular cord c...

Page 235: ...Turning Power OFF To power off the machine press the Power switch You cannot automatically receive a fax when the power switch is turned off 1 Turn the power switch off The confirmation message for p...

Page 236: ...or occurs a sent receipt result report is produced Check the error code shown in the report and refer to the following Error Code List page 11 6 To print the sent receipt result report refer to the fo...

Page 237: ...Job Cancel key and then Printing Jobs to check receipt result Job Accounting restriction exceeded Is the acceptable printing count restricted by Job Accounting exceeded The printing count exceeded th...

Page 238: ...tly Send again If you still have trouble reduce TX Start Speed and send again NOTE If the communication error occurs frequently change the default setting of TX Start Speed in System Menu E00900 E0091...

Page 239: ...ss box contained no data Check with the other party E03300 U03300 An error occurred due to either 1 or 2 below Check with the other party 1 The other party s machine is an our brand model and transmis...

Page 240: ...g the data stored in the memory or cancel the reception to the Sub Address Box E14100 U14100 Transmission to the Sub Address Box or sub address box on our brand recipient machine was stopped because t...

Page 241: ...to send i FAX Check the network and SMB settings The network cable is connected The hub is not operating properly The server is not operating properly 2204 Failed to send i FAX Check the e mail size l...

Page 242: ...phones may transmit tone signals using buttons Refer to the operation manual of your phone set Is the remote switching number correct Check the registration Default 55 8 14 Did you press the remote s...

Page 243: ...fax machine If your entry is correct check with the recipient This machine does not use a sub address password for reception 5 2 Cannot store memory forwarding data in a FAX Box Is the FAX Box specifi...

Page 244: ...re frequently received after this product has been purchased Question Answer 1 I want to add a completion stamp when sending faxes This product does not have a function for completion stamps 2 I want...

Page 245: ...the following topics Character Entry Method 12 2 Entry Screens 12 2 Entering Characters 12 4 Specifications 12 5 Menu Map 12 7 Received FAX Sizes and Paper Priority Metric Model 12 14 Received FAX Siz...

Page 246: ...lowing the same steps No Display Key Description 1 Keyboard Select the character to enter 2 Input box Enter characters in the selected box 3 Tab key Select to move to the next input box 4 Shift key Se...

Page 247: ...12 3 Appendix Character Entry Method Upper case Letter Entry Screen Select the Shift key Number Symbol Entry Screen Select 123...

Page 248: ...below to enter List A 1 for an example 1 Enter List space To switch between upper case and lower case select the Shift key 2 Enter and 1 To enter numbers or symbols select 123 3 Check that the entry i...

Page 249: ...atic Document Feed Max 270 sheets with document processor DP 5130 Resolution Scan 200 100 dpi Normal 8 dot mm 3 85 line mm 200 200 dpi Fine 8 dot mm 7 7 line mm 200 400 dpi Super Super Fine 8 dot mm 1...

Page 250: ...d on settings in the Network FAX Driver setting is possible to any 1 minute increment within the subsequent 24 hour period Transmit and Print Fax transmission and print out at the machine is available...

Page 251: ...ientation page 3 22 Sending Size page 3 22 Long Original page 3 23 Org Manual Feed DP page 3 23 Color Image Quality Density page 3 23 Original Image page 3 23 Fax TX Resolution page 3 24 Advanced Setu...

Page 252: ...Jobs page 7 3 Status refer to the machine s Operation Guide Log page 7 3 Sending Jobs page 7 3 Status refer to the machine s Operation Guide Scheduled Job page 3 28 Log page 7 3 Storing Jobs page 7 3...

Page 253: ...e page 2 15 Energy Saver Timer refer to the machine s Operation Guide Display Settings Show Power Off Message page 8 5 Quick Setup Registration Fax page 8 5 Sound Buzzer Job Finish page 8 6 Fax Speake...

Page 254: ...e 2 23 One Touch List All refer to the machine s Operation Guide One Touch List Fax page 8 8 Fax Box List page 5 24 Application Status refer to the machine s Operation Guide Configuration List refer t...

Page 255: ...ration Guide Sending Job Folder refer to the machine s Operation Guide Fax iFax Local Fax Setting Port 1 page 8 10 Port 2 page 8 10 3 Others page 8 10 Print Settings Common page 8 11 Port 1 page 8 11...

Page 256: ...8 17 Fax RX Result Report page 8 17 WSD refer to the machine s Operation Guide DSM Scan refer to the machine s Operation Guide Address Book page 2 16 One Touch Key page 2 24 Send and Forward refer to...

Page 257: ...Guide Unknown User Settings refer to the machine s Operation Guide Network refer to the machine s Operation Guide Job Accounting Authentication refer to the machine s Operation Guide Add Delete Appli...

Page 258: ...e 1 A5 3 3 Paper orientation is different from the received document The image is printed after being rotated 90 automatically A4 Folio A4 Folio 2 A4 Folio A4 A4 4 4 Images longer than Folio length 33...

Page 259: ...er than Legal in the direction of the paper feed Paper Size 1 Statement 3 3 Paper orientation is different from the received document The image is printed after being rotated 90 automatically Letter L...

Page 260: ...heck before Send 8 15 Checking Transmission Results and Registration Status 7 2 Common inquiries 11 12 Confirmation Screen of Destinations 7 13 Continuous Scan 3 28 D Date 2 15 Default Continuous Scan...

Page 261: ...ntry 3 29 Forward Settings 5 4 Command Center RX 5 17 Function Key Assignment 8 7 H Home Screen 2 6 I i FAX Transmission 10 10 Indicators 11 2 Internet Faxing 10 1 Command Center RX 10 5 Notes on Usin...

Page 262: ...stination 5 2 Using Requirements for All Receptions 5 4 Priority Override Send 3 4 Q Quick No Search key 2 11 Quick Setup Screen 2 27 Changing Registration 2 28 Functions Available for Registration 2...

Page 263: ...Board Reception 5 32 Sub Address Communication 5 18 Sub Address 5 19 Sub Address Password 5 19 Sub Address Transmission 5 26 Sub Address Relay Broadcast Communication 5 3 5 28 Sub Address Relay Broadc...

Page 264: ......

Page 265: ...is a trademark of KYOCERA Corporation 2019 KYOCERA Document Solutions Inc 2019 7 3R22WHKDEN200...

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