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Konica Minolta bizhub 552, User Manual

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Konica Minolta bizhub 552 User Manual Download Page 156

Confidential RX (G3)

7

7-6

bizhub 652/552

7.5

7.5

Confidential RX (G3)

A function to transmit an original between you and specific persons using the Confidential User Box. Sending 
an original to a Confidential User Box of the recipient machine is referred to as confidential transmission, and 
receiving an original in a Confidential User Box of your machine is referred to as confidential reception. This 
function is available only if the recipient's machine is capable of handling F code.

1. Send
2. Confidential user box
3. Receive

Settings required for confidential reception

To receive data by confidential reception, create a User Box to be used for confidential reception in this ma-
chine. The setting for confidential reception can be configured when creating a Public, Personal, or Group 
User Box in the hard disk of this machine.

d

Reference

For details on the Confidential RX setting when creating a User Box, refer to the [User's Guide Box Opera-
tions].

Receiving by confidential reception

When a document is received by confidential reception, it is saved in a Confidential User Box. Access the 
User Box and print the document. Unnecessary documents can be deleted as well.

d

Reference

For details on printing or deleting documents saved in User Boxes, refer to the [User's Guide Box Operations].

Sending by confidential transmission

To send a fax by confidential transmission, enter the box number of the destination Confidential RX User Box 
and password. 
For details on confidential transmission, refer to page 5-73.

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3

1

Summary of Contents for bizhub 552

Page 1: ...de XXXXXXXX00 XXXXXXXX00 Konica Minolta Business Solutions Europe GmbH Europaallee 17 30855 Langenhagen Germany Tel 49 0 511 74 04 0 Fax 49 0 511 74 10 50 www konicaminolta eu 2009 Konica Minolta Business Solutions Europe GmbH All rights reserved Printed in Germany ...

Page 2: ... ...

Page 3: ...ax 2 4 2 1 2 User authentication 2 4 MFP authentication 2 5 External server authentication 2 5 Account Track 2 5 2 1 3 Restriction of file name 2 6 2 2 Overview 2 7 2 2 1 Available operations with Network scan function 2 7 E Mail transmission 2 7 FTP transmission 2 8 SMB transmission 2 8 User Box filing 2 9 WebDAV transmission 2 9 Web Service 2 10 2 2 2 Available operations with fax function 2 10 ...

Page 4: ...4 2 1 Address Book 4 5 4 2 2 Group 4 5 4 3 Optional settings 4 6 Fax Scan programs 4 6 Custom display 4 6 4 4 Using the Web service 4 7 4 4 1 Settings required to use the Web service 4 7 4 4 2 Installing the driver program of this machine to a computer 4 7 Check before installation 4 7 Installation procedure 4 7 5 Sending 5 1 Operation flow 5 3 5 1 1 Scan Network Fax 5 3 5 1 2 G3 fax 5 6 5 1 3 Rec...

Page 5: ... 6 PC SMB 5 33 Host Name 5 33 File Path 5 33 User Name 5 33 Password 5 33 Reference 5 33 Next Destination 5 33 5 6 7 FTP 5 34 Host Name 5 34 File Path 5 34 User Name 5 34 Password 5 34 Detailed Settings 5 34 Next Destination 5 34 5 6 8 WebDAV 5 35 Host Name 5 35 File Path 5 35 User Name 5 35 Password 5 35 Detailed Settings 5 35 Next Destination 5 35 5 6 9 Web Service 5 36 Details 5 36 Search 5 36 ...

Page 6: ...0 5 10 9 Image Adjustment Sharpness 5 51 5 10 10 Application Frame Erase 5 51 5 10 11 Application Book Copy 5 52 Book Spread 5 52 Separation 5 52 Front Cover 5 52 Front Back Covers 5 52 Book Erase Frame Erase 5 53 Book Erase Center Erase 5 53 Binding Position 5 54 5 10 12 Application Annotation 5 54 Selecting the Annotation User Box 5 54 5 10 13 Application Stamp Composition 5 55 Date Time 5 55 Pa...

Page 7: ... 5 12 5 E Mail Encryption E mail 5 73 5 12 6 Digital Signature E mail 5 73 5 12 7 Fax Header Settings G3 IP I FAX 5 74 5 13 Redialing G3 IP 5 75 5 13 1 Auto redialing 5 75 5 13 2 Manual redialing 5 75 5 13 3 Fax Retransmit G3 5 75 6 Receiving G3 IP I FAX 6 1 Receiving G3 Without external telephone connected 6 3 6 1 1 Auto RX Dedicated for fax line 6 3 6 2 Receiving G3 With external telephone conne...

Page 8: ...tension lines G3 7 11 8 Description of reports and lists 8 1 Types of reports and lists 8 3 8 1 1 Reports 8 3 8 1 2 Lists 8 4 8 2 Common lists 8 5 8 2 1 Address Book List 8 5 How to print 8 5 Print sample 8 6 Information included in the list 8 6 8 2 2 Group List 8 9 How to print 8 9 Print sample 8 9 Information included in the list 8 10 8 2 3 Program List 8 10 How to print 8 10 Print sample 8 11 I...

Page 9: ... Displaying the One Touch User Box Registration screen 9 8 9 2 2 Address Book E Mail 9 8 9 2 3 Address Book User Box 9 9 9 2 4 Address Book Fax 9 10 9 2 5 Address Book PC SMB 9 12 9 2 6 Address Book FTP 9 14 9 2 7 Address Book WebDAV 9 16 9 2 8 Address Book IP Address Fax 9 18 9 2 9 Address Book Internet Fax 9 19 9 2 10 Registering groups 9 20 9 2 11 Registering E mail setting subjects E mail I FA...

Page 10: ...gs 10 14 10 4 2 System Settings Output Settings Print Fax Output Settings Fax 10 14 10 4 3 System Settings Restrict User Access 10 15 Restrict Access to Job Settings Registering and Changing Addresses 10 15 Restrict Operation Restrict Broadcasting 10 15 10 4 4 System Settings Stamp Settings Fax TX Settings 10 15 10 4 5 System Settings Advanced Preview Setting Original direction setting display 10 ...

Page 11: ... 37 10 5 8 Fax Settings Line Parameter Setting IP 10 37 Number of Redials 10 37 Redial Interval 10 37 10 5 9 Fax Settings TX RX Settings 10 37 10 5 10 Fax Settings Function Settings 10 37 Function ON OFF Setting Destination Check Display Function 10 37 Memory RX Setting 10 37 Forward TX Setting 10 37 10 5 11 Fax Settings Report Settings 10 38 Activity Report 10 38 TX Result Report 10 38 Sequential...

Page 12: ...ogging in as a User Box administrator 11 16 11 3 Page Configuration 11 17 11 4 User Mode Overview 11 19 11 4 1 Information 11 19 11 4 2 Job 11 20 11 4 3 User Boxes 11 20 11 4 4 Direct Print 11 21 11 4 5 Store Address 11 22 11 4 6 Customize 11 22 11 5 Administrator Mode Overview 11 23 11 5 1 Maintenance 11 23 11 5 2 System Settings 11 24 11 5 3 Security 11 25 11 5 4 User Authentication Account Trac...

Page 13: ...r service representative is displayed Service Call 12 11 13 Appendix 13 1 Product specifications 13 3 13 1 1 Scanner functions 13 3 13 1 2 Fax function 13 3 13 2 Tips 13 4 13 2 1 Telling the machine to make a scan through a computer Web service 13 4 Telling the machine to make a scan through a computer 13 4 13 3 Scanner Glossary 13 5 13 4 Internet Fax Glossary 13 10 13 5 Fax Glossary 13 11 14 Inde...

Page 14: ...Contents 12 bizhub 652 552 ...

Page 15: ...1 Introduction ...

Page 16: ......

Page 17: ...ecifications of originals and copy paper Copy function Maintaining this machine Troubleshooting User s Guide Enlarge Display Operations This manual describes details on operating proce dures of the enlarge display mode Copy function Scanning function G3 fax function Network fax function User s Guide Print Operations This manual describes details on printer functions Printer function Setting the pr...

Page 18: ...owledge about the product is required to enable users to perform troubleshooting operation Limit your troubleshooting operations to the areas explained in this manual Should you experience any problems please contact your service representative User s Guide Advanced Function Operations This manual describes details on functions that be come available by registering the optional license kit and by ...

Page 19: ...ling that may cause injury or property damage NOTICE This symbol indicates a risk that may result in damage to this machine or documents Follow the instructions to avoid property damage Procedural instruction 0 This check mark indicates an option that is required in order to use conditions or functions that are pre requisite for a procedure 1 This format number 1 represents the first step 2 This f...

Page 20: ...art name product name or option name on the control panel 1 2 2 Original and paper indications Original and paper sizes The following explains the indication for originals and paper described in this manual When indicating the original or paper size the Y side represents the width and the X side the length Original and paper indications w indicates the paper size with the length X being longer tha...

Page 21: ...2 Before using the Network Scan Fax Network Fax functions ...

Page 22: ......

Page 23: ...onnect to the following telephone lines Subscribed telephone lines including facsimile communication networks PBX Private Branch exchange 2 wire Check the following for the telephone line to be used You cannot connect a business phone as an external telephone If a digital dedicated line is multiplexed in an enterprise network fax transmission speed may be limited or the Super G3 fax may not be ava...

Page 24: ...n Internet pathway the E Mail message may not be delivered to the recipient indi cates that the E mail message was successfully delivered to the server If the machine receives a mes sage disposition notification MDN OK appears in the transmission result screen or the result column of an activity report To send or receive important data use the G3 fax function d Reference For details on Network Fax...

Page 25: ...her Login or the Access key on the control panel External server authentication Enter the user name password and server name and then press either Login or the Access key on the con trol panel Account Track Enter the account name and password and then press either Login or the Access key on the control panel ...

Page 26: ...S ap pears for documents saved in the Fax Scan mode screen or the User Box screen C Copy S Fax Scan User Box P Print R Received fax MFP This represents the name of the device that scanned the data This item displays the name that is entered in Device Name under Input Machine Address of Administrator Machine Settings in Administrator Settings When changing the displayed name specify it with up to 1...

Page 27: ...unctions can be used to temporarily store the scan data on the internal memory of the machine and transmit the data over the network E Mail transmission Scanned data can be sent to the specified E mail address Select destinations from the touch panel of this machine and send scanned data as an E mail attachment 1 Original 2 Main unit 3 Memory 4 E mail scanned data 5 SMTP server 6 POP server 7 Intr...

Page 28: ...can be downloaded from a computer on the network 1 Original 2 Main unit 3 Memory 4 Scanned data 5 FTP server 6 Intranet Internet 7 Download SMB transmission Scanned data can be sent to a shared folder on a specified computer Enter the intended host name file path and other information from the touch panel of this machine 1 Original 2 Main unit 3 Memory 4 Scanned data 5 Save to shared folder 1 7 5 ...

Page 29: ... saved In addition received fax data can be saved in the User Box For details refer to the User s Guide Box Oper ations 1 Main unit 2 Hard disk WebDAV transmission Upload scanned data to the specified server Enter the server address and login password from the touch panel of this machine The data uploaded to the server can be downloaded from a computer on the network 1 Original 2 Main unit 3 Memor...

Page 30: ...is machine depending on the purpose and sent to the computer 1 Windows Vista 7 Server 2008 Server 2008 R2 2 Command scan operation 3 Scanned data 4 Original 2 2 2 Available operations with fax function Sending receiving G3 fax G3 fax can be sent or received Destinations can be selected from the touch panel of this machine for broad cast transmission Also some of the edit functions that are availab...

Page 31: ...the sender s fax machine Polling RX and also original data to be sent with sender s command can be registered beforehand Polling TX For polling TX data can be saved either in the Polling Transmission User Box or Bulletin Board User Box 1 Receive 2 Send 3 Bulletin board 4 View 5 Register 6 Polling 1 4 5 2 6 3 ...

Page 32: ...hment Because a communication is performed over an intranet or the Internet related costs can be much lower than those required for sending a typical fax Specify the E mail address of the destination in order to send data This machine can also receive documents via Internet Fax and print them in black and white Received documents in black and white can be printed but received original data in colo...

Page 33: ...ess Fax is different from G3 fax or Internet Fax in the following aspects To send and receive image data use the SMTP protocol This function is available via the intranet in house network only It does not require a mail server as is required by Internet Fax Provide fax transmission in color gray scale and black and white Only the differences from G3 fax Reference Received documents may not be prin...

Page 34: ...Overview 2 2 14 bizhub 652 552 2 2 ...

Page 35: ...3 Control Panel Liquid Crystal Display ...

Page 36: ......

Page 37: ...ctly touch ing the panel 2 Power Indicator Lights up in blue when the machine is turned on with the main power switch 3 Sub Power Switch Press this switch to turn on off machine opera tions including copying printing and scanning When turned off the machine enters an energy conservation state 4 Power Save Press this key to enter Power Save mode While the machine is in Power Save mode the indicator...

Page 38: ...printed 13 C Clear Press this key to erase a value such as the number of copies a zoom ratio or a size entered using the keypad 14 Keypad Press this key to enter the number of copies zoom ratio and various other settings 15 Guidance Press this key to display the Guidance screen From this screen you can view descriptions of the various functions and details of operations 16 Enlarge Display Press to...

Page 39: ...r push down on the touch panel with force and never use a hard or pointed object to make a selection in the touch panel 22 Copy Press this key to enter Copy mode The machine is in Copy mode in default While the machine is in Copy mode the indicator on the Copy key lights up in green For details re fer to the User s Guide Copy Operations No Name Description ...

Page 40: ...tly being per formed queued waiting to be performed and Check Job to display the result of the specified settings For details on the display and description of the left panel refer to page 3 8 5 Toner supply indicators Displays the remaining toner level 4 5 1 2 3 Icon Description Indicates that data is being sent from the machine regardless of the current mode Indicates that the machine is receivi...

Page 41: ...Indicates that there is no paper in the paper tray Indicates that very little paper remains in the paper tray Indicates that the enhanced security mode is enabled Indicates that an external memory device is connected to the machine Indicates that a nonstandard external memory has been connected to this machine therefore USB connection is not enabled Indicates that the job is in the waiting for red...

Page 42: ...isplay and operation of Left panel In the left panel of the touch panel there are buttons for checking the status of jobs and the configuration of the machine The following buttons are available in the left panel in Scan Fax mode No Name Description 1 Job List Press this button to check the job currently being performed and the job log 2 Check Job Allows you to check information of the selected Us...

Page 43: ...Box or printing or sending saved docu ments is called a job Press Job List to display the job currently being performed Job List Delete Press this button to delete the job in process to cancel the operation Select the job from the job list and then press Delete Check the message that appears and delete the job ...

Page 44: ...g printed If user authentication settings have been ap plied the names of documents are not dis played for other users The names of confidential documents are not displayed Time Stored The time that the job was queued Org Displays the number of pages in the original Copies Displays the number of copies to be printed When there are more than the upper limit of seven jobs to be displayed at one time...

Page 45: ... is available by pressing Detail appears only when using external server authentication Item Description List items No Job identification number assigned when the job is queued User Name The user name or user name account name of the user who stored the document Document Name File name being printed If user authentication settings have been ap plied the names of documents are not dis played for ot...

Page 46: ... of the reserved transmission in the memory To delete a job press Delete L1 L2 Displays if 2 units of the Fax Kit FK 502 are in stalled Press one of these buttons The job list of the selected line appears Delete Press this button to delete the selected job Redial Select a job of which the status is set to Waiting To Redial to perform redialing Check Job Set Press this button to check the settings ...

Page 47: ...plays the result of the operation com pleted successfully deleted due to error deleted by user This is displayed when sending data while the ad dress is deleted When there are more than the upper limit of seven jobs to be displayed at one time press these but tons to display other jobs Deleted Jobs Finished Jobs All Jobs Switch to display each job type Comm List Displays the list of scanner and fa...

Page 48: ...the upper limit of seven jobs to be displayed at one time press these but tons to display other jobs L1 L2 Displays if 2 units of the Fax Kit FK 502 are in stalled Press one of these buttons The job list of the selected line appears Delete Press this button to delete the selected job Redial Select a job of which the status is set to Waiting To Redial to perform redialing Forward Forwards the fax r...

Page 49: ...y Us er Reset Modes When there are more than the upper limit of seven jobs to be displayed at one time press these but tons to display other jobs Deleted Jobs Finished Jobs All Jobs Switch to display each job type Comm List Displays the list of scanner and fax transmission sent received jobs You can print Activity Report TX Report and RX Report in respective list screens Detail Press this button t...

Page 50: ...hentication Item Description List items No Job identification number assigned when the job is queued User Name The user name or user name account name of the user who stored the document Document Name The name of the saved docu ment If user authentication settings have been ap plied the names of documents are not dis played for other users The names of confidential documents are not displayed Time...

Page 51: ...ion Settings Displays the list of destinations that are registered in the machine To add the directly entered address to the address book select the destination and press Store Ad dress To check the detailed information of the destination select a destination and press Details To delete a destination select one you want to delete and then press Delete Check Job Check Job Settings Scan Settings You...

Page 52: ...al settings Check Job Check Job Settings Communication Settings You can check the line settings and transmission method settings Press either Back or Forward to check Check Job Check Job Settings Check E Mail Settings You can check the document name subject From address and message body to send E mail messages ...

Page 53: ...4 Registering the basic information ...

Page 54: ......

Page 55: ...function of this machine that sends image data over the network such as the Network Scan and Network Fax functions connection and settings of the network cable are required Connection of network cable Connect a UTP cable category 5 or later recommended connected to the network to the Ethernet connector on the machine Functions Environment and device Network scan function Connection of network cabl...

Page 56: ... Scan to E mail operation Note that Scan to E mail operations are not possible if a From address is not entered Reference If User Authentication is enabled the E mail address specified for each user will be From address d Reference For details on setting the E mail address for this machine refer to the User s Guide Network Administrator 4 1 3 Connection of modular cable To send receive G3 fax that...

Page 57: ...on address book registration refer to page 9 3 E Mail User Box Fax PC SMB FTP WebDAV IP Address Fax Internet fax transmission Reference Up to 2000 one touch destinations can be registered with the address book Web service destinations cannot be registered with an address book Select Direct Input Web Serv ice to specify the displayed destination 4 2 2 Group Multiple destination addresses can be gro...

Page 58: ... for fre quently scanning documents and sending data under the same conditions Use the touch panel of the ma chine to configure the settings Reference Up to 400 typical programs and up to 10 Temporary One Touch destinations can be registered d Reference For details refer to page 9 22 Custom display Configure the settings of the screen that appears when Fax Scan in the control panel is pressed d Re...

Page 59: ...or 4 4 2 Installing the driver program of this machine to a computer Check before installation Before installing the driver program make sure Network discovery is turned on in Control Panel Network and Sharing Center Installation procedure 1 From the Start button select Network Devices connected to the network appear 2 Right click the scanner icon representing this machine and select Install Depen...

Page 60: ...Using the Web service 4 4 8 bizhub 652 552 4 4 ...

Page 61: ...5 Sending ...

Page 62: ......

Page 63: ...e for sending fax and scanned data and available functions 5 1 Operation flow 5 1 1 Scan Network Fax The following describes the operation flow for sending scanned data and for using Network Fax function 1 Press Fax Scan 2 Specify the destination Address Book p 5 25 Direct Input p 5 30 ...

Page 64: ...Operation flow 5 5 4 bizhub 652 552 5 1 Job History p 5 37 Address Search p 5 38 3 Configure Scan Settings p 5 41 Original Settings p 5 62 and Communication Settings p 5 65 ...

Page 65: ...s in Administrator Settings when scanning an original with a password embedded a message prompting you to enter a password appears Press Password enter the password and then press OK On the screen that reappears press Begin Authentication to start sending If the optional Security Kit SC 507 is installed and Security Details Copy Guard is set to Yes in Administrator Settings you cannot send an orig...

Page 66: ...peration flow 5 5 6 bizhub 652 552 5 1 5 1 2 G3 fax The following describes the operation flow for using G3 fax function 1 Press Fax Scan 2 Specify the destination Address Book p 5 25 Direct Input p 5 30 ...

Page 67: ...bizhub 652 552 5 7 5 1 Operation flow 5 Job History p 5 37 3 Configure Scan Settings p 5 41 Original Settings p 5 62 and Communication Settings p 5 65 4 Load the original ...

Page 68: ...ded a message prompting you to enter a password appears Press Password enter the password and then press OK On the screen that reappears press Begin Authentication to start sending If the optional Security Kit SC 507 is installed and Security Details Copy Guard is set to Yes in Administrator Settings you cannot send an original with copy guard patterns embedded 5 1 3 Recalling a program The follow...

Page 69: ...bizhub 652 552 5 9 5 1 Operation flow 5 3 Select a program and press OK 4 Configure Scan Settings p 5 41 Original Settings p 5 62 and Communication Settings p 5 65 5 Load the original ...

Page 70: ...ith a password embedded a message prompting you to enter a password appears Press Password enter the password and then press OK On the screen that reappears press Begin Authentication to start sending If the optional Security Kit SC 507 is installed and Security Details Copy Guard is set to Yes in Administrator Settings you cannot send an original with copy guard patterns embedded d Reference For ...

Page 71: ... 1 Operation flow 5 5 1 4 Broadcasting The following describes the procedure for sending a fax to multiple destinations simultaneously 1 Press Fax Scan 2 Specify multiple destinations Address Book p 5 25 Direct Input p 5 30 ...

Page 72: ...Operation flow 5 5 12 bizhub 652 552 5 1 Job History p 5 37 Address Search p 5 38 3 Configure Scan Settings p 5 41 Original Settings p 5 62 and Communication Settings p 5 65 ...

Page 73: ...s in Administrator Settings when scanning an original with a password embedded a message prompting you to enter a password appears Press Password enter the password and then press OK On the screen that reappears press Begin Authentication to start sending If the optional Security Kit SC 507 is installed and Security Details Copy Guard is set to Yes in Administrator Settings you cannot send an orig...

Page 74: ...e address allows you to preview the finishing im age on the control panel by pressing Proof Copy In the Preview screen the orientation of the scanned orig inal can be checked or the settings can be changed Reference If Encryption is selected you cannot display the preview image 5 2 1 Preview screen Preview View Pages Displays the scanned image ...

Page 75: ...es in all pages Rotation Angle Select Left 90 Right 90 or 180 as the rotation angle When the destination is a fax an image is sent at 180 degrees if Left 90 is selected in Rotation An gle and at 0 if Right 90 is selected If TIFF or JPEG is selected as the file format to read a long original the rotation mode may not be spec ified When Fax is selected in Preview Rotates the currently displayed page...

Page 76: ...cument Select whether the original is 1 sided or 2 sided If the Cover 2 Sided setting is enabled Cover 2 Sided appears as well Basic Binding Position Allows you to select this item if the destination type is any of E mail User Box FTP PC SMB or Web DAV and if the Book Copy function is not selected Basic Original Size Select if the Mixed Original setting is enabled Application Frame Erase Select to...

Page 77: ... 3 Sending with Advanced Preview 1 Load the original 2 Specify the destination 3 Press the Proof Copy key 4 Select the original direction On the original glass On the ADF If Advanced Preview Setting Original Direction Confirmation Screen is set to OFF in Adminis trator Settings the screen for specifying the direction in which the original is loaded does not ap pear For details on Original Directio...

Page 78: ...tart key The original is scanned and the Preview screen appears 6 Check the preview image and rotate the image or change settings as needed To scan subsequent page press the View Status tab cancel Finish and load the original 7 Press the Start key Transmission begins ...

Page 79: ... following settings can be configured with the Address Book tab page 5 25 Direct Input tab The following settings can be configured with the Direct Input tab page 5 30 First level Search p 5 27 Scan Settings p 5 41 Original Settings p 5 62 Communication Settings p 5 65 First level Fax p 5 30 E Mail p 5 30 User Box p 5 31 Internet Fax p 5 31 IP Address Fax p 5 32 PC SMB p 5 33 FTP p 5 34 WebDAV p 5...

Page 80: ...s can be configured with the Address Search tab page 5 38 Web Services p 5 36 Scan Settings p 5 41 Original Settings p 5 62 Communication Settings p 5 65 First level First level Dest Scan Settings p 5 41 Original Settings p 5 62 Communication Settings p 5 65 First level Search p 5 38 Advanced Search p 5 38 Scan Settings p 5 41 Original Settings p 5 62 Communication Settings p 5 65 ...

Page 81: ...plex Duplex p 5 42 Resolution p 5 42 File Type p 5 43 File Type p 5 43 Scan Setting p 5 44 Encryption p 5 45 Stamp Composition p 5 47 Outline PDF p 5 47 Density p 5 48 Color p 5 48 Scan Size p 5 49 Image Adjust ment Background Removal p 5 50 Sharpness p 5 51 Application Frame Erase p 5 51 Book Copy p 5 52 Annotation p 5 54 Stamp Composi tion Date Time p 5 55 Date Format Time Format Pages Print Pos...

Page 82: ...es Text Size Text Color Print Position Header Footer p 5 58 Recall Header Footer Check Change Temporarily Send Print p 5 59 Copies Simplex Duplex Staple TX Stamp p 5 60 Document Name p 5 61 Separate Scan p 5 61 First level Second level Third level Fourth level Fifth level First level Second level Third level Fourth level Special Original Mixed Original p 5 62 Z Folded Original p 5 62 Long Original...

Page 83: ... V 34 OFF p 5 65 Check Dest Send p 5 66 Select Line p 5 66 E Mail Settings p 5 66 Document Name p 5 66 Subject p 5 67 From p 5 67 Body p 5 67 URL Notification Setting p 5 68 Communication Method Settings p 5 69 Quick Memory TX p 5 69 Polling RX Normal p 5 70 Bulletin p 5 70 Timer TX p 5 71 Password TX p 5 71 Polling TX Normal p 5 72 Bulletin p 5 72 F Code TX p 5 73 SUB Address Password E Mail Encr...

Page 84: ...tails refer to page 9 26 No Item Description Refer ence 1 Address Book Press this button to select the recipient from the pre registered destinations p 5 25 2 Direct Input Press this button to directly enter unregistered desti nations p 5 30 3 Job History Select the desired one from the destination history p 5 37 4 Address Search Press this button to search a destination registered on the LDAP ser...

Page 85: ...dress allows you to easily send scan data to your E mail address E mail address of user registration information Reference Me appears in the Address Book tab if Default Address Book in the User Settings is set to Index d Reference For details on setting this function refer to the User s Guide Network Administrator No Item Description 1 Me Select your own E mail address E mail address in user regis...

Page 86: ...nel to allow you to easily send scanned data to your own Home folder To do so set Scan to Home Settings to Enable in Administrator Settings d Reference For details on setting this function refer to the User s Guide Network Administrator 5 5 1 Group The destinations registered as groups appear No Item Description 1 Home Select your own Home folder 1 ...

Page 87: ...by the destination type configured when registered destination d Reference For details refer to page 9 26 For details on address book registration refer to page 9 8 The Address Type is displayed when you press Search if Default Address Book is set to Index in User Settings Custom Display Settings Scan Fax Settings in the Utility menu No Item Description 1 Address Type Displays destinations for eac...

Page 88: ...Reference For details refer to page 9 26 For details on address book registration refer to page 9 8 The Index is displayed when you press Search if Default Address Book is set to Address Type in User Settings Custom Display Settings Scan Fax Settings in the Utility menu No Item Description 1 Index Displays destinations for each registered index 1 ...

Page 89: ...ress and enter an index Search Option In the Detail Search screen select a condition to display search options Select the option you want to add to the search conditions then press OK Reference To configure whether to display the search option screen and options displayed on that screen use Search Option Settings in the setting menu For details refer to page 9 28 ...

Page 90: ...he fax number by using the keypad or the panel buttons After you press OK the screen to enter the fax number appears again if Confirm Address TX is set to ON Enter the fax number and then press Send d Reference For details on the Confirm Address function refer to page 10 23 5 6 2 E mail Enter the E mail address in the touch panel ...

Page 91: ...re receivable in the Internet Fax destination Multiple receivable settings can be select ed Item Description Compression Type Select from JPEG Color JPEG Grayscale MMR MR or MH The compression ratio is higher in JPEG MMR MR and MH in this order The higher the compression ratio is the shorter the transmission time However the recipient s machine may not have capability to receive such compression t...

Page 92: ...68 0 101 For the IPv6 address format ipaddrfax IPv6 2004 2740 1003 1 250 70ff fe00 1567 For the E mail address format the IP address after an at mark must be enclosed within brackets To use the IPv6 address format enter IPv6 just after the left bracket For host name and domain name Enter the destination host name and domain name after ipaddrfax Input example ipaddrfax machine1 test local To specif...

Page 93: ...ouch panel Password Enter the login user password in the touch panel Reference You can check the folder configuration on the destination computer You can directly specify the destination folder if necessary Next Destination Press this button to continuously specify another destination Reference Using the Reference function a maximum of 512 destinations can be detected If Publication Service is set...

Page 94: ... panel User Name Enter the login user name in the touch panel Press Anonymous to enter anonymous Password Enter the login password Detailed Settings Press this button to configure the more detailed settings Next Destination Press this button to continuously specify another destination Item Description Port Number Enter the port number PASV Specify whether to use the PASV mode Proxy Specify whether...

Page 95: ...ch panel User Name Enter the login user name in the touch panel Password Enter the login user password in the touch panel Detailed Settings Press this button to configure the more detailed settings Next Destination Press this button to continuously specify another destination Item Description Port Number Enter the port number Proxy Specify whether to use a proxy server SSL Settings Specify whether...

Page 96: ...r appear as the destinations Select the destination d Reference For the settings you must configure in advance refer to page 4 7 Data can be scanned and saved by sending command to this machine from the computer For the detailed procedure refer to page 13 4 Details Displays the destination name and URL Search Enter a keyword that is included in the desired destination name with the panel and searc...

Page 97: ... this history The previously sent destination history remains Press one or multiple addresses from the history list Reference If you use a Web service for sending the address is not displayed in the history Name When you use the address book for sending Dest is displayed in the job history If you press Name Dest in the job history changes to Name and the registered name appears ...

Page 98: ... specified LDAP server 5 8 2 Advanced Search Specify multiple search criteria to search for the desired address Name Enter the name in the touch panel E Mail Addr Enter the E mail address in the touch panel Fax Number Enter the fax number in the touch panel Last Name Enter the last name in the touch panel First Name Enter the first name in the touch panel ...

Page 99: ...City Enter the city name in the touch panel Company Name Enter the company name in the touch panel Department Enter the department in the touch panel OR AND STARTS WITH ENDS WITH Select the search condition from OR AND STARTS WITH or ENDS WITH ...

Page 100: ... 507 is installed and Security Details Copy Guard or Password Copy is set to Yes in Administrator Settings Off Hook is not displayed Manual transmission Load the original and configure the scan setting as needed Press Off Hook to turn into the on hook state and the screen appears to select the recipient Press Send select the recipient and press Start Reference You can specify the destinations by d...

Page 101: ...ext Photo Select for originals consisting of both text and photos halftones If you select Text Photo or Photo you can also specify the photo type Photo Original that consists of only photos halftone Dot Matrix Original Original with faint printing in whole Copied Paper Original with even density that was printed using a copier or printer Item Description Photo Paper Select for photos printed on ph...

Page 102: ...ided mode 5 10 3 Resolution Select the resolution for scanning Reference If 300 e 300 dpi is selected when sending a G3 fax the resolution is automatically changed to 200 e 200 dpi If 300 e 300 dpi or 200 e 100 dpi is selected when sending an Internet fax the resolution is automat ically changed to 200 e 200 dpi If destination is selected with IP Address Fax when the compact PDF or compact XPS is ...

Page 103: ...ge 9 28 If you select JPEG 1 Every X Page s is automatically selected in Page Separation in Scan Setting If destination is selected with IP Address Fax when the compact PDF or compact XPS is selected or if destination selected with IP Address Fax is included in broadcast the scan resolution of 400 e 400 dpi or 600 e 600 dpi is changed to 300 e 300 dpi Item Description PDF Saves data in PDF format ...

Page 104: ... If the number of split files is 350 1st E mail 300 files attached 2nd E mail 50 files attached If All Files Sent as one 1 E mail is selected the size of one E mail is lim ited to 200 MB or less If the size of an E mail exceeds the capacity files are split and sent as multiple E mail messages Example If the capacity is 200 MB and the size of one E mail is 250 MB 1st E mail 197 MB 2nd E mail 53 MB ...

Page 105: ...l can be specified Item Description Password Enter the password necessary to open encrypted data up to 32 characters For confirmation the password needs to be entered twice Document Permissions Enter the password necessary to change docu ment permissions up to 32 characters For con firmation the password needs to be entered twice ...

Page 106: ...g data Low Resolution appears when the Encryption Level is set to High level If Low level is selected If High level is selected Changes Allowed Press Forward in the Detail Settings screen to select the change allowable level in detail In Changes Allowed select the permission level for making changes to the document such as digital signature inputs and annotations If Low level is selected If High l...

Page 107: ... Compact PDF is selected for the file type This function performs outline process ing for characters ensuring a smooth display image It is also available when editing data using an application such as Adobe Illustrator d Reference This function enables you to specify the accuracy of outline processing when creating an outline PDF For details refer to page 9 28 Item Description Image Select this se...

Page 108: ...e Some color settings may not be available depending on the selected File Type setting The following shows the combinations of the File Type and Color settings Reference When saving a TIFF file in color the compression format can be specified For details refer to page 9 28 If you select JPEG 1 Every X Page s is automatically selected in Page Separation in Scan Setting Auto Color Full Color Gray Sc...

Page 109: ...e areas such as in line drawings 5 10 7 Scan Size Select to determine the size of paper to be scanned Standard Press Auto to automatically detect the size of the first page in the original when scanning Select the size to scan the original with a predetermined paper size such as 8 1 2 e 11 A4 or 7 1 4 e 10 1 2 B5 Custom Size Enter the dimensions of a custom size other than the standard sizes X dir...

Page 110: ...r Paper Discoloration Adj and adjust the density with Background Re moval Level To adjust the density automatically press Auto Item Description Bleed Removal When scanning a double sided original the print on the back side may be re produced in the copy Such background prints can be adjusted Paper Discoloration Adj When scanning originals printed on colored paper the background may be come black I...

Page 111: ...l frames with the same width press Frame and specify a numeric value between 1 16 and 2 inches 0 1 and 50 0 mm To individually specify the top left right and bottom widths press the desired button and specify a numeric value for that side To not to erase frames press None Reference If the width to be erased around the original is specified with Frame Erase of the Book Copy function the same settin...

Page 112: ...ify the size of the two page spread as the scan size This function cannot be set with Quick Memory TX Book Spread Scans a two page spread as a single page Separation Scans a two page spread as two pages left and right Front Cover Scans the first page as a front cover Front Back Covers Scans the first page as a front cover the second page as a back cover and the third and subsequent pages as a body...

Page 113: ...t and bottom widths press the desired button and specify a numeric value for that side To not to erase frames press None Reference If the width to be erased around the original is specified with Frame Erase of the Book Copy function the same settings also applies to Frame Erase Book Erase Center Erase Select to erase the shaded part around the binding position in the center of the original Use the...

Page 114: ...can be printed or transmitted with an image of the date time or an an notation number Selecting the Annotation User Box To use the Annotation User Box function scanned data must be saved in the Annotation User Box in ad vance Annotation numbers are specified for each User Box Select the User Box to save the data Reference To use the Annotation User Box it must be registered in advance For details ...

Page 115: ...he first page only Print Position Print Position Select the print position Fine Tune To fine adjust the print position press Adjust Po sition Specify the shift length of the print position to the left right top or bottom using a value be tween 1 16 and 1 15 16 inches 0 1 and 50 0 mm Text Details Text Color Select the printing color from black red blue green yellow cyan or magenta Data is printed i...

Page 116: ...Select the print position Fine Tune To fine adjust the print position press Adjust Po sition Specify the shift length of the print position to the left right top or bottom using a value be tween 1 16 and 1 15 16 inches 0 1 and 50 0 mm Text Details Text Color Select the printing color from black red blue green yellow cyan or magenta Data is printed in black and white in this ma chine Text Size Sele...

Page 117: ... first page only Text Color Select the printing color from black red blue green yellow cyan or magenta Data is printed in black and white in this ma chine Text Size Select the printing text size from Minimal or Std Standard Print Position Print Position Select the print position Fine Tune To fine adjust the print position press Adjust Po sition Specify the shift length of the print position to the...

Page 118: ...ing Print allows you to specify whether to print text the date time or other information dis tribution control number job number or serial number Text Specify a header or footer string via the control panel Date Time Specify the date time for the header footer Other Specify the distribution control number job number or serial number of the header or footer The serial number is that attached to the...

Page 119: ... it is printed in black and white To use the staple function the optional Finisher FS 526 or Finisher FS 527 is required Copies Use the keypad to enter the number of copies A number between 1 and 9999 can be specified Simplex Duplex Select 1 Sided or 2 Sided Staple Select whether to staple the printed sheets Item Description Position Setting If you select the type of stapling you can specify the p...

Page 120: ...tamp the optional Stamp Unit SP 501 is required The ink used for stamping is consumables If the ink becomes faint contact your service representative If mixed originals are loaded the stamp may not be stamped on the location as shown in the diagram To check that the original has been successfully transmitted refer to the transmission report or the transmission result that appears on the setting co...

Page 121: ...0 17 Separate Scan The scan operation can be divided into several sessions by types of originals for example when all pages of originals cannot be loaded into the ADF when the originals are placed on the original glass or when single sided originals and double sided originals are mixed To select this setting press Separate Scan to highlight it ...

Page 122: ... the ADF The scanning speed will be lowered because the size of each page is detected before it is scanned 5 11 2 Special Original Z Folded Original Select this setting to detect the size of a z folded original by the length fed through the ADF 5 11 3 Special Original Long Original Available when loading an original of which the Duplex Paper Passage size is longer than the standard size 11 e 17 or...

Page 123: ...ion source information in the format of P Page Number Total pages Select Quick Memory TX and then press Total of Pages Quick Memory TX and enter the number of original pages using the keypad This function cannot be used together with the following functions Memory TX Cover 2 Sided Scan Settings Simplex Duplex Frame Erase Book Copy Scan Size Mixed Original Polling TX Polling RX Bulletin board Timer...

Page 124: ...on is not available for memory transmission since the total number of pages are automati cally added 5 11 7 Despeckle Select to reduce the effect that dust on the slit glass has on images when the original is loaded into the ADF Reference Specifying Despeckle will drop the scanning speed If the slit glass is too dirty clean it For details refer to the User s Guide Copy Operations ...

Page 125: ...ntly occur it may take a slightly long time to complete a communication compared with ECM OFF After sending has been ended this machine automatically returns to ECM ON This function cannot be used together with the following functions Polling RX Polling TX V 34 OFF Bulletin board registration Bulletin board polling reception Reference This machine sends faxes in ECM ON unless ECM OFF is specified ...

Page 126: ...f you select Not Set either Line 1 or Line 2 whichever is not busy is used for trans mission If both lines are idle Line 1 is used first Reference You cannot specify a line when Line 2 Setting is set to RX Only in Multi Line Settings To use two lines as external and extension lines be sure to specify the line to be used If you select Not Set a sending failure may occur 5 12 2 E Mail Settings E mai...

Page 127: ... specified in the Utility menu is displayed Reference The E mail address of this machine is used for Internet faxing You cannot directly enter the address when Change the From Address is set to other than Allow in Administrator Settings System Settings Restrict User Access Restrict Access to Job Settings Body The E mail body specified in the Utility menu is displayed To change the contents press D...

Page 128: ... and WebDAV operation can be specified for the destination in URL Notification Setting URL Notification Setting does not function when sending E mails Internet faxes or G3 faxes Detail Search You can search for E mail addresses from the registered destinations Enter the address name or a part of the address to search for the destination address Select either Name or Destination and enter an index ...

Page 129: ...A method used to start sending fax immediately after scanning a page of the original This method allows even originals with many pages to be sent without overflowing memory Reference If the optional Security Kit SC 507 is installed and Security Details Copy Guard or Password Copy is set to Yes in Administrator Settings Quick Memory TX does not appear ...

Page 130: ...lling RX Bulletin A function available on the receiver s side to request a sender to send documents set in the sender s bulletin board To receive documents stored in the bulletin board select Bulletin enter the bulletin board number using keypad and select the recipient This function cannot be used together with the following functions Quick Memory TX Memory TX Frame Erase Scan Size Total of Pages...

Page 131: ...the communication starting time Reference It is specified in hours and minutes You cannot specify the date Password transmission Password TX This function sends documents with a password If the recipient s fax machine is set to closed network re ception the sender s fax machine should transmit the same password as used for the closed network recep tion You can use this function only when the remot...

Page 132: ...on is enabled the user cannot perform polling transmission if the user is not per mitted to access to the saved documents Polling TX Bulletin Used to save documents in the bulletin board to be transmitted based on a receiver s instruction Select Bulletin enter the bulletin board number using the keypad and scan the original Documents are saved automatically in the Bulletin Board User Box that has ...

Page 133: ...the remote machine when the remote ma chine supports the relay distribution function Enter the Relay Distribution User Box number in the SUB Address box and the password in the Password box Reference To use the F Code for transmission the remote machine must support the F Code function 5 12 5 E Mail Encryption E mail This item is displayed when S MIME Communication Settings is set to ON in Adminis...

Page 134: ...egister the contents of the header information to be added to the original use Header Information in Administrator Settings For details refer to page 10 16 To register how the header information will be added use Header Footer Position in Administrator Settings For details refer to page 10 17 If two units of the Fax Kit FK 502 are installed you can configure Fax Header Settings for each line For d...

Page 135: ...which the status is set to pending for redial can be performed from the Job Details screen Press the Send tab in Job List Job Details select a job which status is Waiting To Redial and press Redial 5 13 3 Fax Retransmit G3 The job which could not be sent although the number of redials reached the value specified in Line Parameter Setting is saved in Fax Retransmit User Box Such jobs can be rediale...

Page 136: ...Redialing G3 IP 5 5 76 bizhub 652 552 5 13 ...

Page 137: ...6 Receiving G3 IP I FAX ...

Page 138: ......

Page 139: ... machine automatically starts receiving fax data when it detects the ring signal for the specified times Reference To receive fax data in auto mode Receive Mode must be set to Auto RX in Line Parameter Setting in the Utility menu To use the telephone line dedicated for fax transmission the following settings are required External telephone Not connected Line Parameter Setting Receive Mode Set to A...

Page 140: ...hone communication Receive Mode must be set to Manual RX in Line Parameter Setting of the Utility menu To receive fax data manually by operating the control panel of this machine when the external telephone rings press Off Hook in the Fax Scan Mode screen and make sure RX is selected Press Start in the Off Hook screen To receive fax data manually the following settings are required External teleph...

Page 141: ...00 pages for attachment file and max imum 20K byte for text When a document in color or grayscale is received the data is discarded and not printed When the sender is a Konica Minolta model and JPEG Color or JPEG Grayscale is selected for the recipient machine capable of receiving data the data is discarded and not printed Receiving E mails automatically The machine automatically checks the POP se...

Page 142: ...d not printed For the settings of a Konica Minolta model file formats used for transmission and whether the data can be printed with this machine refer to page 10 42 6 5 In memory proxy reception 6 5 1 In memory proxy reception When it is unable to print a received document due to paper jamming running short of consumables or other reasons data is saved in the memory until the machine is ready to ...

Page 143: ...ent is received it is printed according to the zoom ratio specified for the paper size Default 96 d Reference For details on the zoom ratio setting refer to page 10 20 6 6 2 Printing at reduced size to fit the paper size to be printed If a document size longer than the standard size is received the optimal paper size is determined based on the width and length of the received document and printed ...

Page 144: ...dy Text 0 to 223 224 or more Paper size to be selected 8 1 2 e 11 v 11 e 17 w A3 width OFF or In side Body Text 0 to 232 233 or more Outside Body Text 0 to 223 224 or more Paper size to be selected 8 1 2 e 11 v 11 e 17 w Width of re ceived docu ment Print posi tion of recep tion information Length of received document A4 width OFF or In side Body Text 0 to 154 155 to 314 315 to 386 387 or more Out...

Page 145: ...er is searched for in the descending order Even if Print Separate Fax Pages is set to OFF when a long original is received or a document is re ceived in high resolution the document may be divided and printed on multiple pages Optimal paper size 5 1 2 e 8 1 2 v 8 1 2 e 11 w 8 1 2 e 11 v 8 1 2 e 14 w 11 e 17 w Paper selection order From top to bottom 5 1 2 e 8 1 2 v 8 1 2 e 11 w 8 1 2 e 11 v 8 1 2 ...

Page 146: ... 8 1 2 e 11 w 8 1 2 e 11 v 8 1 2 e 14 w 11 e 17 w Paper selection order From top to bottom 5 1 2 e 8 1 2 v 8 1 2 e 11 w 8 1 2 e 11 v 8 1 2 e 14 w 11 e 17 w 5 1 2 e 8 1 2 w A4 w 8 1 2 e 11 w 11 e 17 w A3 w A5 v 8 1 2 e 14 w A4 v B4 w 8 1 2 e 11 v A5 w 11 e 17 w A4 w A3 w 8 1 2 e 11 w 8 1 2 e 11 w B4 w 8 1 2 e 14 w 8 1 2 e 11 v A4 v 8 1 2 e 11 v A3 w 11 e 17 w 8 1 2 e 11 w A4 w A4 w B4 w A4 v A4 v A...

Page 147: ...s selected as optimal paper size If the selected size paper is not loaded in the paper tray the paper size is selected according to the normal procedure If Print Paper Selection is set to Fixed Size any one of the paper sizes 8 1 2 e 11 8 1 2 e 14 or 11 e 17 A4 B4 or A3 is selected as optimal paper size If the selected size paper is not loaded in the paper tray a message appears prompting you to s...

Page 148: ...etails refer to page 10 20 Paper size of received doc ument Min Reduction for RX Print setting If a specific tray is assigned in Tray Selection for RX Print Full Size 96 to 87 Standard size 11 x 17 to 5 1 2 x 8 1 2 A3 to A5 Printed on the same paper size at the same scale Printed on the same paper size at reduced scale Printed on the paper of specified paper tray at reduced scale Printed on long p...

Page 149: ...ting Reference To send a document in color using the IP Address Fax function the information is printed only within the original image area d Reference For details on the setting of reception information refer to page 10 17 Inside Body Text The reception information is printed so that it is overlaid on part of the original image Outside Body Text The reception information is printed on the outside...

Page 150: ...Footer Position 6 6 14 bizhub 652 552 6 7 ...

Page 151: ...7 Convenient functions G3 IP I FAX ...

Page 152: ......

Page 153: ...t supported it is dis carded and not printed For details refer to page 6 5 Internet fax or page 6 6 IP address fax 7 2 Fax forwarding G3 IP I FAX Received documents can be forwarded to the pre set destination The following shows the available func tions This machine can be configured so that it forwards the document and prints the same document If two units of Fax Kit FK 502 are installed for rece...

Page 154: ... or sent Memory RX User Box or any User Boxes specified are used as saving destination User Boxes 1 Sender 2 Original 3 Hard disk This function cannot be used together with the following functions Memory RX Fax Forwarding TSI Distribution d Reference For details on printing sending or deleting documents saved in User Boxes refer to the User s Guide Box Operations For details on PC Fax RX Setting r...

Page 155: ...Box 3 User Box 4 E mail distribution 5 Mail server 6 FTP distribution 7 FTP server 8 Shared folder distribution 9 SMB server 10 WebDAV distribution 11 WebDAV server Reference The received document is printed if it could not be distributed successfully If a forwarding User Box is not found the setting of Action when TSI User Box is not set determines the subsequent process Up to 128 locations can b...

Page 156: ...tial reception in this ma chine The setting for confidential reception can be configured when creating a Public Personal or Group User Box in the hard disk of this machine d Reference For details on the Confidential RX setting when creating a User Box refer to the User s Guide Box Opera tions Receiving by confidential reception When a document is received by confidential reception it is saved in a...

Page 157: ...ation The fax machine that receives fax data from the relay instruction station and relays it to the destination is referred to as relay distribution station This function is available only if the relay distribution station s machine is capable of handling F code This function cannot be used together with the following functions Polling TX Polling RX Bulletin board registration Bulletin board poll...

Page 158: ...the relay distribution station Select F Code TX in Communication Settings Communication Method Settings and configure the fol lowing settings SUB Address Enter the Relay User Box number of the relay distribution station using the keypad Password Enter the relay password ...

Page 159: ...Total of Pages Quick Memory TX Polling RX Timer TX Overseas TX ECM OFF F Code TX Password TX V 34 OFF Bulletin board registration Bulletin board polling reception 7 7 2 Polling RX A function available on the receiver s side to request a sender to send saved documents or documents to be transmitted through polling reservation in the sender s machine This is convenient when communication costs are t...

Page 160: ...etin Board User Box and then save the document by specifying the Bulletin Board User Box number Documents posted on the bulletin board can be taken out deleted or printed by accessing through the Bul letin Board User Box 1 View 2 Register 3 Bulletin board 4 Polling d Reference For details on registering and operating the Bulletin Board User Box refer to the User s Guide Box Opera tions 1 2 4 3 ...

Page 161: ...e available functions Line Parameter Setting The dialing scheme number of incoming rings and line monitoring sound can be specified Function Settings The PC FAX transmission settings can be configured Multi Line Settings Role of the line such as TX Only and RX Only can be assigned Sender Fax No Sender fax ID can be assigned to the extension line individually Reference These functions can be specif...

Page 162: ...Fax transmission using extension lines G3 7 7 12 bizhub 652 552 7 9 ...

Page 163: ...8 Description of reports and lists ...

Page 164: ......

Page 165: ... if TX Result Re port is set to ON or If TX Fails in Report Settings of the Utility menu Polling RX Report G3 The result of polling reception is printed automatically if TX Result Report is set to ON or If TX Fails in Report Settings in the Utility menu Sequential Polling RX Report G3 The result of polling transmission to multiple destinations is printed automat ically if Sequential TX Report is s...

Page 166: ...rror occurs during reception of network fax if Network Fax RX Error Report is set to ON in Report Settings of the Utility menu Print MDN Message I FAX If MDN Message is set to ON in Report Settings in the Utility menu an MDN message is printed automatically when receiver respond to the send er s delivery confirmation request The acronym for Message Disposition Notifications Print DSN Message I FAX...

Page 167: ...e printed How to print 1 Select Address Book List from One Touch User Box Registration One Touch User Box Registra tion List in Administrator Settings specify the starting number the number of entries and the destina tion type and then press Print 2 Configure the Paper Tray and Simplex Duplex settings and then press Start ...

Page 168: ...gured Machine Type of Desti nation Registered recipient s machine type monochrome color machine Port Number Registered port number SIP Fax This machine does not support SIP fax Apply Level Referable Group Registered access allowed level Item Description No Address book registration number One touch number Index Index characters used for search Name Name representing the registered destination Inte...

Page 169: ...red access allowed level Item Description No Address book registration number One touch number Index Index characters used for search Name Name representing the registered destination Host Address Registered PC address File Path Registered file path User ID Registered user ID Password Registered password The password is indicated by Apply Level Referable Group Registered access allowed level Item ...

Page 170: ... Group Registered access allowed level Item Description No Address book registration number One touch number Index Index characters used for search Name Name representing the registered destination Host Address Registered PC address File Path Registered file path User ID Registered user ID Password Registered password The password is indicated by Proxy Whether to use a proxy server or not is displ...

Page 171: ... print 1 Select Group List from One Touch User Box Registration One Touch User Box Registration List in Administrator Settings specify the starting number the number of entries and the destination type and then press Print 2 Configure the Paper Tray and Simplex Duplex settings and then press Start Print sample ...

Page 172: ... the number of entries and the destination type and then press Print 2 Configure the Paper Tray and Simplex Duplex settings and then press Start Item Description No Group number Name Name representing the registered group Speed Dial Address book registration number One touch number registered for the group SIP Fax This machine does not support SIP fax Apply Level Referable Group Registered access ...

Page 173: ... 8 11 8 2 Common lists 8 Print sample Information included in the list Item Description No Program destination number Name Name representing the program group registered Address Book Address book registration number ...

Page 174: ...g TX Report reception log RX Report or both of the transmission and recep tion log Activity Report can be printed as needed Print sample Information included in the list Item Description No Serial numbers assigned to transmission and receptions respectively Addressee One of the followings is printed This column is left blank if no information is available TX Report name registered in the address b...

Page 175: ... Printed if the machine receives a phone call NG Printed if a communication error occurs Continue Printed if a transmission error has occurred and the job is put in a queue for retransmission error page redial No Response Printed if no response is returned from the recipient Busy Printed if the recipient s line is busy and the communication failed Memory Full Printed if a fax could not be received...

Page 176: ...om ON If TX Fails or OFF in Ad ministrator Settings of the Utility menu 8 3 3 Broadcast Report Printed automatically when a sequential broadcast transmission is completed You can enable or disable this report to be printed in Sequential TX Report in the Utility menu In addition you can specify the printing timing All Destinations Each Destination in Broadcast Result Report ...

Page 177: ... used among G3 IP I FAX 8 8 3 4 Job Settings List Print the job settings list of this machine How to print Select Fax Settings Job Settings List in Administrator Settings and configure the Paper Tray and Simplex Duplex settings and then press Start ...

Page 178: ...Reports lists commonly used among G3 IP I FAX 8 8 16 bizhub 652 552 8 3 Fax Setting List ...

Page 179: ...bizhub 652 552 8 17 8 3 Reports lists commonly used among G3 IP I FAX 8 ...

Page 180: ...Reports lists commonly used among G3 IP I FAX 8 8 18 bizhub 652 552 8 3 Relay List ...

Page 181: ...bizhub 652 552 8 19 8 3 Reports lists commonly used among G3 IP I FAX 8 Sender TSI RX User Box ...

Page 182: ...Reports lists commonly used among G3 IP I FAX 8 8 20 bizhub 652 552 8 3 Confidential Bulletin List ...

Page 183: ...ort The result of polling transmission is printed automatically You can select ON If TX Fails or OFF from TX Result Report in the Utility menu 8 4 2 Polling RX Report Printed automatically when a polling document is received You can select ON If TX Fails or OFF from TX Result Report in the Utility menu ...

Page 184: ...stinations is printed automatically You can enable or disable this report to be printed in Sequential TX Report in the Utility menu 8 4 4 Reservation Communication Report Printed automatically when a timer transmission is specified You can enable or disable this report to be printed in Timer Reservation TX Report in the Utility menu ...

Page 185: ...aved in the Polling Trans mission User Box of this machine You can enable or disable this report to be printed in Timer Reservation TX Report in the Utility menu 8 4 6 Broadcast Reserved Report Printed automatically when a sequential broadcast transmission is reserved You can enable or disable this report to be printed in Timer Reservation TX Report in the Utility menu ...

Page 186: ...destination is reserved You can enable or disable this report to be printed in Timer Reservation TX Report in the Utility menu 8 4 8 Sequence Polling Rx Reserved Report Printed automatically when a polling reception to multiple destinations is reserved You can enable or disable this report to be printed in Timer Reservation TX Report in the Utility menu ...

Page 187: ...d You can enable or disable this report to be printed in Confidential Rx Report in the Utility menu 8 4 10 Bulletin TX Report Polling TX Report Printed automatically when a polling transmission is executed to the document saved in the bulletin board You can enable or disable this report to be printed in Bulletin TX Report in the Utility menu ...

Page 188: ...d as the relay distribution station You can enable or disable this report to be printed in Relay TX Result Report in the Utility menu 8 4 12 Relay Request Report When this machine is used as the relay distribution station this report is printed automatically upon reception of a document from the relay instruction station You can enable or disable this report to be printed in Relay Request Report i...

Page 189: ...4 Report printed for G3 fax 8 8 4 13 PC Fax TX Error Report Printed automatically when an error occurs in PC FAX transmission You can enable or disable this report to be printed in PC Fax TX Error Report in the Utility menu ...

Page 190: ...he E mail message is un sealed the receiver sends an MDN message to the sender upon unsealing printing of the E mail message When this machine receives an MDN response message and prints automatically You can specify whether to print or not in MDN Message in the Utility menu 8 5 3 Print DSN Message A DSN message is returned from the receiver to the sender when the E mail message is delivered to th...

Page 191: ...essage is not print ed if Content XCIAJWNETFAX IGNORE is included in the header or there is no text in the body If the received attachment file is prohibited for printing this machine behaves according to the Network Fax RX Error Report setting 8 5 5 Title Text List Print the list of the subjects and texts of the registered E mail message How to print Select E Mail Subject Text List from One Touch...

Page 192: ...Report printed for IP 8 8 30 bizhub 652 552 8 6 Print sample 8 6 Report printed for IP 8 6 1 Network Fax RX Error Report For details refer to page 8 28 ...

Page 193: ...9 User Mode Settings ...

Page 194: ......

Page 195: ...e contains the items that relate to Network Scan G3 Fax and Network Fax 9 1 1 One Touch User Box Registration First level Second level Third level Fourth level 1 Create One Touch Destina tion 1 Address Book Public 1 E Mail p 9 8 1 2 No Name E Mail Address 2 2 Index Icon 2 User Box p 9 9 No Name User Box Index Icon 3 Fax p 9 10 1 2 No Name Fax Number Line Set tings 2 2 Index Icon ...

Page 196: ...p 9 12 1 3 No Name User ID Pass word 2 3 Host Ad dress File Path Refer ence 3 3 Index Icon 5 FTP p 9 14 1 3 No Name Host Ad dress File Path 2 3 User ID Pass word anony mous PASV Proxy Port Number 3 3 Index Icon First level Second level Third level Fourth level ...

Page 197: ... Destina tion Ma chine Type Index Icon 8 Internet Fax p 9 19 1 2 No Name E Mail Address 2 2 RX Abili ty Desti nation Index Icon 3 Group p 9 20 Name Select Group Icon Check Program Settings 4 E Mail Settings 1 E Mail Subject p 9 21 2 E mail Body p 9 21 3 Limiting Access to Destinations 1 Apply Lev els Groups to Destinations p 9 24 1 Address Book p 9 24 2 Group p 9 24 3 Program p 9 25 First level Se...

Page 198: ...rogram Default Address Book Index Default Shortcut Key 1 Shortcut Key 2 2 2 Default Address Book Default Address Type 5 FAX Active Screen p 9 27 TX Display RX Display 8 Search Option Settings p 9 28 4 Scan Fax Set tings p 9 28 1 2 JPEG Compression Level Black Compression Level TWAIN Lock Time Default Scan Fax Settings 2 2 Compact PDF XPS Compression Level Color TIFF Type Graphic Outlining ...

Page 199: ... Third level Fourth level Page List Register Pro gram p 9 22 Name Address URL Notif Destination Check Program Settings p 9 23 Check Address Check Scan Settings Check Original Settings Communication Settings Check E Mail Settings Check URL Notif Destination RX Ability Destination Delete p 9 23 ...

Page 200: ...rator Settings 9 2 1 Displaying the One Touch User Box Registration screen To display the One Touch User Box Registration screen press the Utility Counter key on the control panel and then select One Touch User Box Registration from the Utility menu that appears Reference An item can also be selected by pressing the key on the keypad for the correspondent number To se lect One Touch User Box Regis...

Page 201: ...o register a new destination press New To register a destination at which to save documents in a User Box the User Box must be registered in ad vance For details refer to the User s Guide Box Operations Item Description No Press No and then enter the registration number of the destination be tween 1 and 2 000 Press OK without entering any number to register the smallest number available Name Use t...

Page 202: ...escription No Press No and then enter the registration number of the destination be tween 1 and 2 000 Press OK without entering any number to register the smallest number available Name Use the touch panel to enter the name to be registered in the address book using up to 24 characters User Box Select one User Box you want to save the destination in Index Select the index For a frequently used des...

Page 203: ...ower level when having a poor communication ECM OFF Error Correction Mode ECM is cancelled to shorten the trans mission time ECM is an error correction mode defined by ITU T Internation al Telecommunication Union Telecommunication Standardi zation Sector Fax machines equipped with the ECM feature communicate with each other confirming that the data sent is free of errors V 34 OFF V34 is a communic...

Page 204: ...ination press New 1 3 page 2 3 page 3 3 page Item Description No Press No and then enter the registration number of the destination be tween 1 and 2 000 Press OK without entering any number to register the smallest number available Name Use the touch panel to enter the name to be registered in the address book using up to 24 characters ...

Page 205: ...ter The host name must be less than 255 characters in length including If you enter a host name and then select to enter an IP address the host name is cleared If you enter an IP address and then press Input Host Name the IP ad dress is cleared Host name and file path must be specified in uppercase To perform SMB transmission using an IPv6 address set the Direct Host ing to ON For details refer to...

Page 206: ...One Touch User Box Registration 9 9 14 bizhub 652 552 9 2 9 2 6 Address Book FTP Register FTP destinations To register a new destination press New 1 3 page 2 3 page 3 3 page ...

Page 207: ...P address and then press Input Host Name the IP ad dress is saved and displayed in the input screen Before entering the host name check that the DNS settings are correctly specified For details refer to the User s Guide Network Administrator File Path Enter the destination file path for saving data via the touch panel up to 127 bytes User ID Enter the user ID for logging into the destination compu...

Page 208: ...scription No Press No and then enter the registration number of the destination be tween 1 and 2 000 Press OK without entering any number to register the smallest number available Name Use the touch panel to enter the name to be registered in the address book using up to 24 characters User ID Enter the user ID for logging into the destination computer via the touch panel up to 63 bytes ...

Page 209: ...ter an IP address the host name is cleared If you enter the IP address and then press Input Host Name the IP ad dress is saved and displayed in the input screen Before entering the host name check that the DNS settings are correctly specified For details refer to the User s Guide Network Administrator File Path Enter the destination file path for saving data via the touch panel up to 142 bytes Pro...

Page 210: ... device The host name or E mail address must be less than 317 characters in length If you enter a host name and then select to enter an IP address the host name is cleared Before entering the host name or E mail address check that the DNS set tings are correctly specified For details refer to the User s Guide Net work Administrator Port Number Enter the port number any number between 1 and 65535 D...

Page 211: ...the destination be tween 1 and 2 000 Press OK without entering any number to register the smallest number available Name Use the touch panel to enter the name to be registered in the address book using up to 24 characters E Mail Address Enter the E mail address of the destination via the touch panel RX Ability Destination Select the items for which the recipient machine can receive for compression...

Page 212: ...to 100 groups 00 99 can be registered for Fax Scan function Up to 500 one touch destinations can be registered in one group destination To register a group press New Item Description Name Use the touch panel to enter the name to be registered in the address book using up to 24 characters Select Group Select a destination type and then select the destination to be registered in a group Icon Select ...

Page 213: ...as the default select the subject and then press Set as Default 9 2 12 Registering an E mail setting text E mail I FAX Up to 10 E mail and Internet fax text strings Subject can be registered A desired text string can be selected from those registered when sending To register a new text string press New Reference To check a registered text string select the string and then press Check Job Set To ch...

Page 214: ...he Register Scan Fax Program screen appears Reference If you register a program with the destination selected in the Fax Scan mode screen a document name is automatically registered in Check Program Settings Check E mail Settings Document Name If you select the program to send data the registered document name always becomes the name of data file Note that if the recipient has a file of the same n...

Page 215: ... Box Operations Item Description Check Address Allows you to check the specified address Check Scan Settings Allows you to check the scan settings configured for the program Check Original Settings Allows you to check the original settings configured for the program Communication Set tings Allows you to check the communication settings configured for the program Check E Mail Settings Allows you to...

Page 216: ...r with the level that you want to apply and then change the level of the destination Reference The initial level for a newly created destination is 0 You cannot apply a group or a level higher than the level of the user you are logged in with To apply a group you must register in Administrator Settings the destinations to be added to the group in advance For details on the reference allowed groups...

Page 217: ...bizhub 652 552 9 25 9 2 One Touch User Box Registration 9 Program Select a destination whose level you want to change and then press Apply Group or Apply Level to specify the level ...

Page 218: ...an mode screen Configure the default tab of Fax Scan mode screen the Default Address Book 1 2 page Item Description Default Tab Configure the default tab of Fax Scan mode screen the Default Address Book Program Default Configure the default Scan Fax program screen Default PAGE1 Address Book Index De fault Select a index type that appears in the Address Book tab Default Fa vorites Shortcut Key 1 Sh...

Page 219: ... Type as the way the registered destinations are dis played Default Address Type When you set Default Address Book to Address Type select an address type that is displayed as the default in the Address Book tab Item Description TX Display Specify whether to display a message indicating data being sent Default No RX Display Specify whether to display a message indicating data being received De faul...

Page 220: ...u select ON the search option screen appears Item Description JPEG Compression Level E mail Box SMB FTP WebDAV Web Serv ice IP Specify the compression level for saving images in full color High Quality Provides higher quality images but the data size becomes larger Standard default Provides images of data size and quality of a mid lev el between High Quality and High Compression High Compression P...

Page 221: ...ides higher quality images but the data size becomes larger Standard default Provides images of data size and quality of a mid lev el between High Quality and High Compression High Compression Provides lower quality images but the data size be comes smaller Color TIFF Type E mail Box SMB FTP WebDAV Select the compression level used for saving TIFF format data in color If you cannot open data saved...

Page 222: ...User Settings 9 9 30 bizhub 652 552 9 3 ...

Page 223: ...10 Administrator Mode Settings ...

Page 224: ......

Page 225: ...Guide Box Operations Create User Box d Reference For details on the procedure for configuring settings for it refer to the User s Guide Box Operations 10 1 3 SMB Before using SMB transmission configure the following items This section introduces basic items Also refer to the User s Guide Network Administrator for details TCP IP Setting SMB Client Setting d Reference For details refer to the User s...

Page 226: ... the User s Guide Copy Operations TCP IP Setting E Mail Setting d Reference For details on Network Fax Function Settings TCP IP Settings and E mail Settings refer to the User s Guide Network Administrator 10 1 7 IP Address Fax Before using IP Address Fax configure the following items Network Fax Function Settings Header Information Refer to page 10 16 TCP IP Setting SMTP transmission and reception...

Page 227: ...el 1 2 1 Power Save Set tings Enter Power Save Mode p 10 14 2 Output Settings 1 Print Fax Out put Settings Fax p 10 14 6 Re strict User Access 3 Restrict Access to Job Settings p 10 9 1 2 Registering and Changing Ad dresses Change the From Address 4 Restrict Opera tion p 10 10 Restrict Broadcasting 9 Reset Settings 3 Job Reset Next Job Reset Data After Job p 10 10 2 2 2 Stamp Settings 1 Header Foo...

Page 228: ...er Position 3 Line Parameter Setting p 10 19 1 3 Dialing Method Receive Mode Number of RX Call Rings Number of Redials Redial Interval 2 3 Line Monitor Sound 3 3 Line Monitor Sound Vol 4 TX RX Settings p 10 20 1 3 Duplex Print RX Letter Ledger over A4 A3 Print Paper Selection Print Paper Size Incorrect User Box No Entry 2 3 Tray Selection for RX Print Min Reduction for RX Print Print Separate Fax ...

Page 229: ...8 Fax Line 1 1 Action when TSI User Box is not set Print TSI User Box Registration Fax Line 2 1 Action when TSI User Box is not set Print TSI User Box Registration 6 PBX Connection Setting p 10 29 7 Report Set tings p 10 30 1 3 Activity Report TX Result Report Sequential TX Report Timer Reservation TX Report Confidential Rx Report 2 3 Bulletin TX Report Relay TX Result Report Relay Request Report ...

Page 230: ...mber of RX Call Rings Line Monitor Sound 2 Function Set tings p 10 33 PC FAX TX Setting 3 Multi Line Settings p 10 33 4 Sender Fax No p 10 34 0 Network Fax Settings 1 Black Compression Level p 10 40 2 Color Grayscale Multi Value Compression Method p 10 40 4 Internet Fax Self RX Ability p 10 41 5 Internet Fax Advanced Settings p 10 41 6 IP Address Fax Operation Settings p 10 42 1 G3 Fax Print Quali...

Page 231: ...tem Settings Restrict User Access Specify items for which access is restricted in the User mode Restrict Access to Job Settings 1 2 page Item Description Registering and Chang ing Addresses Specify whether to allow the users to register and change addresses Change the From Ad dress E mail Specify the settings for changing the From address Allow Allows the user to change the From address Administra...

Page 232: ...to reset settings such as scan setting configured for sending faxes after sending jobs Reset All Resets all settings Reset Destination Only Resets only the destination settings Confirm with User Displays a message to confirm that you want to clear the settings Item Description Restrict Broadcasting Specify whether to allow the users to specify destinations to which to send broadcast faxes ...

Page 233: ...ou to specify whether to print text the date time or other information distribution control number job number or serial number Text Specify a header or footer string via the control panel Date Time Specify the date time for the header footer Other Specify the details of the distribution control number job number serial number or Account User Name of the header or footer The serial number is that a...

Page 234: ...rity Details 1 4 page Item Description Manual Destination Input Specify whether to allow manual destination input If necessary you can allow manual destination input only for G3 fax and restrict it in other transmission options Allow All Allows manual destination input in all transmis sion options Enable Function Individually Allows manual destination input only for G3 fax and restricts it in othe...

Page 235: ... When you select an object and then press OK a dialog box appears that confirms you want to clear it Select Yes and then press OK to clear the data Job History Thumbnail Display Specify whether to display the first page for each job in the left side pane when a job history is selected with Job History on each tab that is displayed when Job List Job Details are selected Copy Guard Specify whether t...

Page 236: ...pecify the printing method for RX documents Batch Print default Printing is started after all documents are received Page Print Printing is made each time a page of document is received Item Description Enter Power Save Mode Select the condition on which the machine shifts to the power save mode Normal When a fax is received during the power save mode the fax job is printed After a predetermined t...

Page 237: ...ce For the setting procedure refer to page 10 10 10 4 4 System Settings Stamp Settings Fax TX Settings Specify whether to reset stamp settings configured for scanning faxes when sending faxes Cancel Each page of the faxes is sent with no stamp settings applied Do Not Cancel Each page of the faxes is sent with stamp settings applied 10 4 5 System Settings Advanced Preview Setting Original direction...

Page 238: ...t the sender to be deleted and then press Delete To specify a sender as the default select the sender and then press Set as Default If two units of the Fax Kit FK 502 are installed and Individual Sender Line Setup is set to ON in Administrator Settings default value can be specified for each line Select the sender to specify as the default and then press either Set Line1 as Default or Set Line2 as...

Page 239: ...ide of the original image area before the fax is being sent Item Description Header Position Specify the position of the sender information to be added on a fax document sent from this machine The added sender information is printed as a part of the image on the document received by the recipient If you select OFF the sender information will not be added Print Receiver s Name Specify the items to ...

Page 240: ...ON The sender name destination fax number To xxxxx transmission start date and time transmis sion number and the number of pages are added as sender information Not displayed for North Amer ican or Hong Kong models OFF The sender name fax ID of this machine transmission start date and time transmission number and the number of pages are added as sender information ...

Page 241: ... telephone is connected to this machine set this mode to Manual RX d Reference For details on Auto RX refer to page 6 3 For details on Manual RX refer to page 6 4 Number of RX Call Rings Set the number of incoming call rings in the range between 0 and 15 Default 2 Number of Redials Set the number of redials for busy no answer and so on The setting range varies depending on the local standard Redia...

Page 242: ...t RX is set to ON the original received is printed on both sides of the paper If Print Separate Fax Pages is set to ON this key does not appear Letter Ledger over A4 A3 Specify ON to select letter or ledger paper for printing received documents priory to other paper size Print Paper Selection Auto Select Print paper is automatically selected Fixed Size Paper of the specified size is used for print...

Page 243: ... If Password Rules is set to ON this item is not available Item Description Tray Selection for RX Print If you want to fix the paper tray used to print received faxes select the paper tray The available tray types vary depending on the options that are installed Min Reduction for RX Print Specify the reduction ratio for received document to Full Size or a value be tween 87 and 96 If the reduction ...

Page 244: ...r of copies for received documents to any number from 1 to 10 Default 1 set Individual Receiving Line Setup Specify whether to configure the RX setting for each line Displays if 2 units of the Fax Kit FK 502 are installed Individual Sender Line Setup Specify whether to configure the sender setting for each line Displays if 2 units of the Fax Kit FK 502 are installed ...

Page 245: ...elay transmission refer to page 7 7 Relay RX Set this item to ON to enable the machine to send received documents as a relay distribution station to relaying destinations To use the relay distribution function you must register a Relay User Box d Reference For details on registering the Relay User Box refer to the User s Guide Box Operations Relay Printing Specify whether to print documents receiv...

Page 246: ...G3 When specifying a fax destination with direct input a screen appears prompting you to enter the fax number again for confirmation Entering the fax number twice prevents one from entering incorrect destinations When Confirm Address TX is enabled you cannot specify a destination using Off Hook You cannot specify the fax address using Job History either Confirm Address Regis ter G3 When the user s...

Page 247: ...ting documents stored in a Memory RX User Box refer to the User s Guide Box Op erations You can also specify the registered group as the destination Closed Network RX Specify whether to use the Closed Network RX function To use the function specify a password that is used for Closed Network RX Press No to clear the entered setting and then specify a password using the keypad up to 4 digits Referen...

Page 248: ...tings Memory RX Setting Reference Documents received via network fax cannot be forwarded to the G3 fax destination If Confirm Address Register is ON a screen for entering the fax number again appears after you press OK Enter the fax number and then press OK d Reference For details on the Confirm Address function refer to page 10 23 Item Description Output Method Forward Print Received document are...

Page 249: ...items If two units of the Fax Kit FK 502 are installed and Individual Receiving Line Setup is set to ON in Admin istrator Settings you can select either Fax Line 1 or Fax Line 2 to configure settings for each line For details on Individual Receiving Line Setup refer to page 10 20 Reference The documents received by fax are saved in the TIFF format in a User Box d Reference For details on PC Fax RX...

Page 250: ...should react when a specified User Box is not found Automatically Print Prints received documents Memory RX User Box Saves received documents in a Mem ory RX User Box Specified User Box Saves received documents in a User Box of this machine Click Specified User Box and use the key pad to enter a User Box number Print Specify whether to print a received document after receiving TSI User Box Registr...

Page 251: ... specify an access code for an outside line An access code refers to a number used to connect to an outside line such as a number beginning with a zero 0 Outside line numbers specified here are dialed after which fax numbers registered with the address book or program are dialed Press No to clear the entered settings and then specify an access code 0 to 9999 using the keypad ...

Page 252: ...n Print Setup Specify the type of information printed in the remarks column of activity reports Remark Column Print Setup is displayed if user authentica tion or account track is enabled for this machine Normal Printing The line status or sending setting will be printed For details refer to page 8 12 User Name Printing The user name for user authentication will be printed Account Name Printing The...

Page 253: ... Specify whether to output the report PC Fax TX Error Report Configure the output settings for PC Fax TX Error Report Specify whether to output the report Broadcast Result Re port Configure the output settings for Broadcast Result Report Select a way to output the report With 1 Dest at a time selected a broadcast result report is output only when a transmission still fails after a redial attempt N...

Page 254: ...ts a list of settings related to faxes Select a desired paper tray and then press Start Reference For an example of output of a list of settings refer to page 8 15 10 4 14 Fax Settings Multi Line Settings If two units of the Fax Kit FK 502 are installed configure settings for the second line Line Parameter Setting ...

Page 255: ...ption Dialing Method Select one of the dialing methods from PB 10pps 20pps for the extension line Number of RX Call Rings Set the number of incoming call rings in the range between 0 and 15 Default 2 Line Monitor Sound Set this item to ON to hear the line sound from a speaker during communi cation through the extension line Item Description PC FAX TX Setting Specify the line to use for PC FAX tran...

Page 256: ...whether to correct a received G3 fax according to the resolution Press the resolution you want to set up and select Prioritize Quality or Prioritize Speed Prioritize Quality Corrects a received image and prints it Prioritize Speed Does not correct a received image to reduce the print time Reference The low resolution means 200 dpi e 100 dpi 200 dpi e 200 dpi or 300 dpi e 300 dpi and the high res o...

Page 257: ...ence For the setting procedure refer to page 10 12 Display Activity Log d Reference For the setting procedure refer to page 10 12 Initialize d Reference For the setting procedure refer to page 10 12 Job History Thumbnail Display d Reference For the setting procedure refer to page 10 12 Copy Guard d Reference For the setting procedure refer to page 10 12 Password Copy d Reference For the setting pr...

Page 258: ...ct Access to Job Settings Change the From Address The From address is used for the address configured for the device d Reference For the setting procedure refer to page 10 9 Restrict Operation Restrict Broadcasting d Reference For the setting procedure refer to page 10 10 10 5 4 System Settings Stamp Settings Fax TX Settings d Reference For the setting procedure refer to page 10 15 10 5 5 System S...

Page 259: ...e the setting for Print Paper Size set Tray Selection for RX Print to Auto The available tray types vary depending on the options that are installed To receive a fax in the color mode documents are always recorded in full size for IP address fax and recorded after being reduced to the appropriate print paper size for Internet fax These faxes are printed in black and white To receive a fax in the c...

Page 260: ... setting procedure refer to page 10 30 Sequential TX Report d Reference For the setting procedure refer to page 10 30 Broadcast Result Report d Reference For the setting procedure refer to page 10 30 TX Result Report Check d Reference For the setting procedure refer to page 10 30 Network Fax RX Error Report Configure the output settings for the Network Fax RX Error Report Specify whether to output...

Page 261: ...tput the body DSN Message I FAX Configure the output settings for DSN messages in Network Fax Specify whether to output the body Print E mail Message Body I FAX Configure the output settings for body of successfully received E mail Specify whether to output the body 10 5 12 Fax Settings Job Settings List d Reference For the setting procedure refer to page 10 32 ...

Page 262: ... Compression Method Specify the device capabilities for fax transmissions when sending faxes with the file format selected to JPEG or PDF JPEG Color default Compresses data in color JPEG format JPEG Gray Scale Compresses data in monochrome JPEG format Not Set Compresses data in the method specified in Black Compression Level while the sending ca pability in the color or gray scale mode is disabled...

Page 263: ...n type of a fax job the machine can receive Paper Size Select the paper size for a fax job the machine can receive Resolution Select the resolution of a fax job the machine can receive Item Description MDN Request Specify whether to request for an MDN to the recipient machine when send ing a fax If both MDN Request and DSN Request are set to Yes the setting for MDN Request is given priority DSN Re...

Page 264: ...ting IP address faxes and models compatible with the Direct SMTP standard defined by CIAJ However a unique method developed for Konica Minolta models is used to transmit a color fax Mode 2 This mode allows communication between Konica Minolta models capable of transmitting IP address faxes and models compatible with the Direct SMTP standard defined by CIAJ The transmission in color mode is per for...

Page 265: ...If the destination machine type is set to Monochrome Full Color Black or Gray Scale is selected for the color setting TIFF MH MR MMR data is sent This machine prints received data in black and white When mode 2 is selected If the destination machine type is set to Color Full Color or Gray Scale is selected for the color setting TIFF Profile C data is sent This machine discards received data and do...

Page 266: ...hub 652 552 10 5 Job History Thumbnail Display d Reference For the setting procedure refer to page 10 12 Copy Guard d Reference For the setting procedure refer to page 10 12 Password Copy d Reference For the setting procedure refer to page 10 12 ...

Page 267: ...11 PageScope Web Connection ...

Page 268: ......

Page 269: ...mple When the IP address of this machine is 192 168 1 20 http 192 168 1 20 When IPv6 is set to ON while a browser other than Internet Explorer 6 is used Enter the IPv6 address enclosed in brackets to access PageScope Web Connection http IPv6 address of this machine Example When the IPv6 address of this machine is fe80 220 6bff fe10 2f16 http fe80 220 6bff fe10 2f16 If IPv6 is set to ON while Inter...

Page 270: ...turn the main power off and then turn it on again To avoid this problem disable the cache function For Internet Explorer 1 Select Internet Options in the Tools menu 2 In the General tab select Temporary Internet files Settings 3 Select Every visit to the page and click OK For Netscape Navigator 1 Select Preferences in the Edit menu 2 In Category on the left select Advanced Cache 3 In Document in c...

Page 271: ...cation or Account Track is enabled and displays the login page in the public user mode when User Authentication or Account Track is not enabled When re logging in to this machine as a different user or as an administrator log out once and log in again When user authentication or account track is not enabled You are automatically logged in as a public user To log in as an administrator log out once...

Page 272: ...Logging in and logging out 11 11 6 bizhub 652 552 11 2 Login as an administrator again ...

Page 273: ... Track is enabled If PageScope Authentication Manager is used for authentication ask your server administrator about the login procedure The User Authentication or Account Track page appears Enter the required items to log in To log in as a different user or as an administrator log out once ...

Page 274: ...d in this machine When logged in as a public user To Login Screen appears When logged in as a registered user or an administrator Logout appears If timeout occurred because no operation was performed for the specified period during login or if au thentication setting was changed using the control panel while logging in to the user mode you will au tomatically log out of the mode For details on how...

Page 275: ...ted in the administrator mode can be deleted In the login page select the desired Data Management Utility For details on Data Management Utility refer to the User s Guide Network Administrator Login options You can select items as required when logging in Reference If Flash is selected in View Mode the following items are displayed using Flash Status icons and messages Status of Paper Tray in Info...

Page 276: ... logging out 11 11 10 bizhub 652 552 11 2 Logging in as a public user If user authentication is not enabled on the machine you will be logging in as a public user In the login page select Public User and click Login ...

Page 277: ... External Server Authentication is enabled select a server To log in to the user mode as an administrator select Administrator Administrator User Mode and enter the administrator password If Prohibited Functions When Authentication Error in Administrator Settings is set to Mode 2 and a user enters an incorrect password the specified number of times that user will be locked out and will no longer b...

Page 278: ...ging in and logging out 11 11 12 bizhub 652 552 11 2 Logging in to administrator mode To configure the system or network setting log in to the administrator mode 1 Select Administrator and then click Login ...

Page 279: ...ministrator mode If Prohibited Functions When Authentication Error in the Administrator Settings is set to Mode 2 and an incorrect password is entered the specified number of times it is no longer possible to log in to the administrator mode For details on the Prohibited Functions When Authentication Error pa rameter refer to the User s Guide Copy Operations The password entry page varies dependin...

Page 280: ...from Tab Function Display or List Function Display This manual shows an example where List Function Display is set as the display mode In either display mode the available items are the same In the default setting the screen is displayed in Tab Function Display In Tab Function Display click the desired icon to change the menu In List Function Display change the menu from the list box ...

Page 281: ...bizhub 652 552 11 15 11 2 Logging in and logging out 11 Select the desired menu in the drop down list click Display ...

Page 282: ...d Reference To log in to the user mode as an administrator select Administrator Administrator User Mode and enter the administrator password If Prohibited Functions When Authentication Error in the Administrator Settings is set to Mode 2 and an incorrect password is entered the specified number of times it is no longer possible to log in to the administrator mode For details on the Prohibited Func...

Page 283: ...e follow ing URL http konicaminolta com 2 PageScope Web Con nection logo Click this logo to display the version information of PageScope Web Connection 3 Login user name Displays the current login mode icon and user name public admin istrator User Box administrator registered user or account Click the user name to display the login user name 4 Status display Displays the status of the printer and ...

Page 284: ...Help You can display the online help for the currently configured function The online help URL can be specified from Online Manual URL in page 11 24 9 Refresh Click this icon to refresh the information displayed in the page 10 Icon Select the category of the item to be displayed The following icons are displayed in the user mode Information Job User Box Direct Print Store Address Customize 11 Menu...

Page 285: ...ption Device Informa tion Enables you to check the components options consumables and meter counts of this machine Online Assist ance Enables you to check the online assistance about this product Change User Password Changes the password of the login user Function Permis sion Information Enables you to check the function permission information about the user or account Network Setting Information ...

Page 286: ...the currently executed job or queued jobs Job History Enables you to check the executed jobs Communication List Enables you to check the completed transmission and reception jobs Item Description Open User Box Opens the currently created User Box Public Personal or Group User Box to en able you to print send or download a document saved in the User Box or to change the User Box setting Create User...

Page 287: ...or Relay User Box to enable you to handle a document saved in the User Box or change the User Box setting Open System User Box is displayed when the optional FAX Kit FK 502 is in stalled Create System User Box This function enables you to create a new Bulletin Board or Relay User Box Create System User Box is displayed when the optional FAX Kit FK 502 is in stalled Item Description Item Descriptio...

Page 288: ...s book registered in this machine or to reg ister and change an address Program Enables you to check the program address book registered in this machine or to register and change an address Temporary One Touch Enables you to check the temporary program address book registered in this ma chine or to register and change an address Subject Enables you to register or change up to 10 subjects when send...

Page 289: ...ou to check the meter count of this machine ROM Version Enables you to check the ROM version Import Export Saves exports setting information of this machine as a file or writes imports it from a file to this machine Status Notifica tion Setting Configure the function to be reported to a registered user when an error has oc curred in this machine Specify the destination and items to notify a regist...

Page 290: ...name corporate URL or online man ual URL of this machine To display this information select Information Online Assistance Network TWAIN Specify the time to release the operation lock when scanning excluding push scan ning User Box Setting Define the User Box functions such as deleting an unnecessary User Box or speci fying the document deletion time If necessary configure settings to enable saving...

Page 291: ...utline text Item Description Item Description PKI Settings Register device certificates and configure the SSL protocol or external certificate settings Certificate Verifi cation Settings Specify the items to validate a certificate Address Refer ence Setting When giving destination access permission specify a reference allowed group name or access allowed level Restrict User Ac cess Specify the fun...

Page 292: ... tion Setting When enabling User Authentication register the target user or configure user set ting Account Track Settings When enabling Account Track register and edit the target account External Server Settings When enabling external server authentication register the external server Public User Box Setting Specify the upper limit of the number of User Boxes Scan to Home Settings Configure the s...

Page 293: ...ion function such as E mail authentication LDAP Setting Configure the settings to register the LDAP server IPP Setting Configure the IPP print setting FTP Setting Configure the settings to use this machine as an FTP client or server SNMP Setting Configure SNMP settings SMB Setting Configure the SMB client WINS SMB print or Direct Hosting setting Web Service Set tings Configure the settings to perf...

Page 294: ... ma chine and the application software in your computer IEEE802 1x Au thentication Set ting Configure IEEE802 1X authentication settings LLTD Setting Select whether to enable or disable LLTD SSDP Settings Configure the SSDP settings Bluetooth Set ting Select whether to enable or disable Bluetooth To enable a Bluetooth communication contact your service representative in ad vance Item Description I...

Page 295: ...s are available when the optional Fax Kit FK 502 is installed Item Description Item Description Basic Setting Specify the default values of the printer PCL Setting Specify the default values in the PCL mode PS Setting Specify the default values in the PS mode TIFF Setting Configure paper settings for TIFF mode XPS Settings Configure the XPS print settings Interface Setting Specify the timeout peri...

Page 296: ...e temporary program address book registered in this ma chine or to register and change an address Subject Registers up to 10 subjects when sending E mails Text Registers up to 10 body messages to be used when sending E mails Application Reg istration Registers application settings and server addresses when using the applications such as RightFax Server registered in the external server Registering...

Page 297: ...outside line at PBX connection Report Settings Configure the setting for a report for example Activity Report to be output when sending or receiving data Multi Line Set tings Specify the parameters and functions of the extended line This item is displayed when a line is extended Network Fax Set ting Configure the setting to use network fax Header Informa tion Registers sender information and fax n...

Page 298: ... available setting items are as follows Configure the settings for sending a scanned document Configure the network print settings Restrict users using this machine Reference As the setting procedure proceeds its progress flow is displayed on the left If setting is cancelled you will return to the Setting for each purpose screen after the items that were configured before cancellation have been ap...

Page 299: ...12 Troubleshooting for fax and scanning problems ...

Page 300: ......

Page 301: ...cedure and then resend the fax Is the recipient s fax number correct Were the address book desti nation and program des tination registered correctly There may be an error in registering the fax number when address book des tination and program destination are used Print the list of address book destinations to check that the numbers are reg istered correctly Correct if an error is found Is the te...

Page 302: ... Administrator Was the transmission procedure carried out correctly Check the transmission procedure and then resend the fax For details on the transmission procedure refer to page 5 3 Are the network settings and connection correct Check the network settings and connection For details on the network set tings refer to the User s Guide Network Administrator Is the E mail address of the machine con...

Page 303: ...tions Is the Receive Mode set to Man ual RX If Receive Mode in the Utility menu is set to Manual RX it is necessary to perform the reception procedure manually Per form the manual reception procedure by referring to page 6 4 Is the telephone line correctly con nected Is the telephone line disconnected Check the telephone cord for connection and if unplugged plug it securely Is Closed Net work RX e...

Page 304: ...the User s Guide Copy Operations Is the network ca ble correctly con nected Check the network cable for connection and if disconnected connect it securely Is the memory full or does the hard disk lack suffi cient available space Check the remaining amount of memory or hard disk space If there is insufficient memory or hard disk space the machine will fail to receive faxes or if it receives faxes w...

Page 305: ...lugged plug it securely Cannot connect to the network Make sure that the network cable is correctly connected In addition make sure that Network Settings in Administrator Settings is correctly configured The address for the communication method cannot be selected since the number of addresses has exceeded the maxi mum allowed for broad casting The number of destinations specified exceeds the numbe...

Page 306: ...e bulletin board is registered T62 Inform the recipient of the correct bulletin board number T80 Check the line status T81 Check the line status T82 Check to see if the destination is correct Check the state of the recipient T85 Check the line status T89 Check the balance in the billing management device T95 Check the line status T97 Check the state of the fax board Contact your service representa...

Page 307: ... network is running successfully N11 Connec tion error Connec tion refused OFF Reception refused Check the state of the recipient N12 Connec tion error Line dis connected ON Verify that the cables and cords are secure ly connected and that there is no network failure N13 Connec tion error No net work re sponse OFF Check the state of the recipient Check the network settings for the ma chine Ask the...

Page 308: ... Redial ON or OFF Corrective Actions Code Type Descrip tion Corrective Actions N50 SMTP re ception SMTP re ception er ror If SMTP reception does not start 60 minutes later after an incoming call was connected this error occurs Ask the sender to resend the fax N51 Decoding Original too long error Ask the sender to shorten the length of original to be sent before resending the fax N52 Decoding Recei...

Page 309: ...fax number for your service representative appear in the center of the Serv ice Call screen The following is the procedure for notifying your service representative of a problem 7 CAUTION To prevent the risk of serious accident perform the following when the service call screen is displayed and the facsimile is no longer operable Write down the problem code of the message Turn off the Sub Power Sw...

Page 310: ...If Contact your service representative is displayed Service Call 12 12 12 bizhub 652 552 12 4 ...

Page 311: ...13 Appendix ...

Page 312: ......

Page 313: ...1 A4 size original is stored with Fine resolution This machine has the Hard Disk of 250 GB as standard Fax images are saved into the area of 128 GB of this Hard Disk Approximately 10000 sheets of the document saved or received from each function copy print scan User Box or fax can be stored in the Hard Disk Applicable lines Subscribed telephone lines including facsimile communication networks PBX ...

Page 314: ...ell the machine to scan originals to save them For the detailed procedure refer to page 5 36 Telling the machine to make a scan through a computer 1 Start a scanner enabled application 2 On the File menu click Import from Camera or Scanner 3 From the list of Scanners and Cameras select this machine and then click Import The New Scan dialog box appears 4 Load the original on the machine 5 Configure...

Page 315: ...inter A bit uses only a 0 or a 1 to indicate data BMP The abbreviation for bitmap This is a file format for saving image data The file extension is bmp Commonly used on Windows platforms BMP cov ers the color depth from monochrome 2 values to full color 16 777 216 colors BMP images are not suitable for compressed storage Bonjour A Macintosh network technology automatically detecting a device conne...

Page 316: ...cording to the connected networks Gradation The shading levels of an image Larger number of the levels can reproduce smoother transition of the shading Gray scale A form of presenting monochrome image by using the gradation information shifting from black to white GSS SPNEGO Sim ple Digest MD5 Authentication methods used for logging in to the LDAP server The different authentication method GSS SPE...

Page 317: ...Printer Daemon This is a platform independent printer protocol running on the TCP IP network The protocol was originally devel oped for BSD UNIX and has become one of the printing protocols typically used among general computers LPR LPD The acronym for Line Printer Request Line Printer Daemon This is a printing method implemented via networks used for Windows NT or UNIX based systems It uses TCP I...

Page 318: ...d used when sending E mail messages POP Before SMTP receives E mail messages first then authenticates the user us ing the POP server The IP address passed through the user authentication by the POP server is then permitted to use the SMTP server This method prevents third parties without permission to use the mail server from sending mail messages Port Number A number used to identify the transmis...

Page 319: ...networks subnetworks This is used to identify how many higher order bits of an IP address are used for the network address TCP Socket TCP Socket indicates an API used for the TCP IP network This socket is used to open a transmission route for input or output of usual files TCP IP The acronym for Transmission Control Protocol Internet Protocol It is a de facto standard protocol widely used for the ...

Page 320: ...ters as TIFF format E mail attach ments via the intranet in house network and the Internet MDN The acronym for Message Disposition Notifications a message sent to confirm that the mail has been unsealed a response to a sender when the sender requests for doing so POP3 The acronym for Post Office Protocol Version 3 a commonly used transmission protocol transmission convention for the transmission a...

Page 321: ...onym for bit per second which is a unit of data transmission indicating the amount of data transmit ted per second Broadcast A transmission of a single document to many recipients in one operation Bulletin board A function of posting documents to be viewed or stores the documents to be transmitted via polling Check Dest Send A function to send a fax after comparing the specified fax number with th...

Page 322: ... to save temporarily stored documents Memory overflow A condition where the fax memory becomes full while scanned documents or temporarily stored documents are saved Memory RX A function of storing received documents in memory and printing them if re quired Memory TX A method to start a fax transmission after scanning documents and storing them in memory If memory transmission is used the total nu...

Page 323: ... of selecting and resending the document that was previously failed to send and stored in the memory The document can be resent either to the same destination or to the other destination Resolution The granularity for scanning documents The larger the value of resolution the finer the image quality is consequently it takes longer to transmit trans mission time Select the level of resolution accord...

Page 324: ...m for Transmitting Subscriber Identification which is the ID of a fax transmission terminal V34 A communication mode used for super G3 fax transmission Super G3 mode transmission may not be activated because of a telephone line status where the receiver s or sender s machine is connected to a telephone line via a pri vate branch exchange switchboard If this occurs the G3 mode should be disabled by...

Page 325: ...14 Index ...

Page 326: ......

Page 327: ...ings 3 18 Check job check job settings 3 17 Closed network RX 10 25 Color 5 48 Color grayscale multi value compression method 10 40 Communication method settings 5 69 Communication settings 3 18 5 65 Confidential RX 7 6 Confidential RX report 8 25 Connection of network cable 4 3 Contact your service representative 12 11 Control panel 3 3 Copy guard 10 12 Create user box Bulletin board user box 9 2...

Page 328: ...ns 9 24 Line parameter setting 10 19 10 32 Line settings 5 65 Lists 8 4 Logging in 11 5 Logging out 11 5 Long original 5 62 M Maintenance 11 23 Manual redialing 5 75 Manual RX dedicated telephone line 6 4 Manual transmission 5 40 MDN message 10 39 Memory RX 7 3 Memory RX setting 10 24 Menu tree 5 19 9 3 10 5 Mixed original 5 62 Modular cable 4 4 Multi line settings 10 32 10 33 N Network 11 27 Netw...

Page 329: ...fter job 10 10 Resolution 5 42 Restrict access to job settings 10 9 Restrict operation 10 10 Restrict user access 10 9 S Scan setting 5 44 Scan settings 3 17 5 41 Scan size 5 49 Scan fax settings 9 26 9 28 Search 5 27 5 36 Search option 5 29 Search option settings 9 28 Security 11 25 Security details 10 12 10 34 Select line 5 66 Send print 5 59 Sender fax no 10 34 Sending Advanced preview 5 17 Ope...

Page 330: ... Check Job Settings 3 17 Check Original Settings 9 23 Check Program Settings 9 20 9 23 Check Scan Settings 9 23 Check URL Notif Destination 9 23 Check Change Temporary 5 58 City 5 39 Closed Network RX 10 25 Color 5 48 Color TIFF Type 9 29 Color Grayscale Multi Value Compression Method 10 40 Comm List 3 13 3 15 3 16 Communication Method Settings 5 69 Communication Settings 3 18 5 24 5 65 9 23 Compa...

Page 331: ...s 10 23 10 33 G G3 Fax Print Quality Settings 10 34 Graphic Outlining 9 29 Gray Scale 5 49 Group 5 26 9 24 Guidance 3 4 H Header Information 10 16 Header Position 10 17 Header Settings 5 58 10 11 Header Footer 5 58 Header Footer Position 10 17 Header Footer Settings 10 11 Host Address 9 13 9 15 9 17 Host Name 5 33 5 34 5 35 I Icon 9 9 9 10 9 11 9 13 9 15 9 17 9 18 9 19 9 20 Image 5 47 Image Adjust...

Page 332: ...Setting 10 33 PDF 5 43 Photo 5 41 Photo Paper 5 41 Photo Size 5 50 Polling RX 5 70 Polling TX 5 72 Port Number 5 32 5 34 5 35 9 15 9 17 9 18 Position Setting 5 59 Power Save 3 3 Previous Page 5 15 Print 3 10 10 27 10 28 Print E mail Message Body 10 39 Print Paper Selection 10 20 Print Paper Size 10 21 Print Position 5 55 5 56 5 57 Print Receiver s Name 10 17 Print Separate Fax Pages 10 21 Print Fa...

Page 333: ...3 3 Subject 5 67 9 21 T Text 5 41 5 47 5 58 10 11 Text Color 5 55 5 56 5 57 5 58 10 11 Text Details 5 55 5 56 5 58 10 11 Text Size 5 55 5 56 5 57 5 58 10 11 Text Type 5 55 5 56 5 58 10 11 Text Photo 5 41 TIFF 5 43 Time Format 5 55 Timer Reservation TX Report 10 30 Timer transmission 5 71 Timer TX Job 3 12 Top 5 63 Total of Pages Quick Memory TX 5 63 Tray Selection for RX Print 10 21 TSI User Box R...

Page 334: ...14 10 bizhub 652 552 Index by button 14 14 2 ...

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