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Konica Minolta 240f, User Manual

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Konica Minolta 240f User Manual Download Page 157

Konica Minolta 240f

5-41

5.6

Useful reception functions

5

5.6

Useful reception functions

5.6.1

Automatically distributing received documents (Auto distribution)

When a fax is received, it is distributed to a specified destination if its information matches the conditions 
registered in advance. Up to 200 distribution settings can be registered.

d

Faxes cannot be distributed when the reception mode is set to the "Tel Ready" mode. Use a reception mode 
other than the "Tel Ready" mode. For details on checking the currently set reception mode, refer to page 4-8. 

Since faxes can only be distributed to destinations registered in the address book, register the destinations 
to distribute to in the address book in advance. For details, refer to page 8-3.

Auto distribution can also be registered from Message Board. Refer to Chapter 3, "Automatically Distributing 
Received Documents" in the User’s Guide Message Board Operations. Some auto distribution settings reg-
istered with Message Board cannot be changed from the control panel.

Reception

Home

Office

Off on Saturday and Sunday

Distribute from 16:45 on Friday
to 7:00 on Monday

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Summary of Contents for 240f

Page 1: ...Scan and Fax Operations User s Guide Downloaded From ManualsPrinter com Manuals...

Page 2: ...Downloaded From ManualsPrinter com Manuals...

Page 3: ...3 2 Advanced scan features 3 5 3 2 1 Specifying the scan size Scan Size 3 5 3 2 2 Zoom scanning Zoom 3 6 3 2 3 Transmitting to multiple destinations Broadcast 3 7 3 2 4 Scanning the next document Nex...

Page 4: ...document Scan Size 5 5 5 2 2 Scanning the next document Next Document setting 5 6 5 3 Various fax functions 5 7 5 3 1 Setting the sender name TTI 5 7 5 3 2 Transmitting a cover page with documents Co...

Page 5: ...Issuing the transmission report 7 3 7 1 2 Reading the transmission report 7 5 7 2 Managing the communication history 7 6 7 2 1 Manually printing journal reports 7 7 7 2 2 Automatically printing journ...

Page 6: ...Contents 4 Konica Minolta 240f Downloaded From ManualsPrinter com Manuals...

Page 7: ...1 Introduction Downloaded From ManualsPrinter com Manuals...

Page 8: ...Downloaded From ManualsPrinter com Manuals...

Page 9: ...sion or recording of data caused by damage to the machine a malfunction or external factors such as a power failure Symbol Meaning 7 WARNING Describes warnings to protect yourself and others from seri...

Page 10: ...and the key names on the touch panel are in Keys on the control panel Enclosed in for example Job Confirm Fax Cancel Touch panel keys Enclosed in for example Contrast 1 1 3 Screens This manual uses th...

Page 11: ...2 Basic scan functions Downloaded From ManualsPrinter com Manuals...

Page 12: ...Downloaded From ManualsPrinter com Manuals...

Page 13: ...t the document type contrast and resolution as neces sary For details refer to page 2 15 2 Change the file format and specify advanced settings such as entering a message as necessary For details refe...

Page 14: ...2 1 2 Saving a scanned ddocument to a shared folder Scan to folder You can save a scanned document to a shared folder in a computer on the network d The folder to register must have shared folder sett...

Page 15: ...e shared folder to save the data to and press En ter Press Root to return to the list of computers or networks Press Back to return to the previous screen Press Cancel to close the screen 6 Repeat ste...

Page 16: ...ils on registra tion refer to page 8 19 You can press Register on the screen in step 5 to register the selected shared folder in the shortcuts For details on registration refer to page 8 19 2 1 3 Tran...

Page 17: ...4 Specify the destination To specify a user group press the Group and then spec ify the group If destinations are registered in the Faves tab you can also select a destination from the Faves tab If yo...

Page 18: ...dards are all unsupported If the USB memory becomes full while the data is being saved the data that is being written is all deleted Therefore make sure that the USB memory has enough free space in ad...

Page 19: ...t on the document glass load the next document and press Next Doc To finish scanning press Complete Proceed to step 8 7 Repeat step 6 to scan all the documents To finish scanning press Complete 8 When...

Page 20: ...he document and press Scan For details on loading documents refer to Chapter 2 Loading Documents in the Quick Guide Set the document type contrast and resolution as neces sary For details refer to pag...

Page 21: ...entering characters refer to Chapter 2 En tering Characters in the User s Guide Administrator Oper ations 7 Press UserName 8 Enter the user name and press Enter Up to 64 characters can be entered For...

Page 22: ...nt on the document glass load the next document and press Next Doc To finish scanning press Complete 15 Repeat step 14 to scan all the documents To finish scanning press Complete d You can register of...

Page 23: ...started you may be able to use the Scan to Print function In this case the printed documents will be printed again when the Scan to Print Monitor is started If you press Print the scan format is autom...

Page 24: ...the numeric keys 7 Press Start If you loaded the document in the ADF this concludes the procedure 8 If you loaded the document on the document glass load the next document and press Next Doc To finish...

Page 25: ...with according to the document 1 Load the document and press Scan For details on loading documents refer to Chapter 2 Loading Documents in the Quick Guide 2 Press Doc Type If Doc Type is not displaye...

Page 26: ...ument 1 Load the document and press Scan For details on loading documents refer to Chapter 2 Loading Documents in the Quick Guide 2 Press Contrast If Contrast is not displayed press Advanced and then...

Page 27: ...press Next Doc To finish scanning press Complete 2 2 3 Setting the resolution You can set the resolution for scanning If you set a high resolution the document will be scanned clearly but the size of...

Page 28: ...r to scan the document in color or monochrome 1 Load the document and press Scan For details on loading documents refer to Chapter 2 Loading Documents in the Quick Guide 2 Press Color Color scanning i...

Page 29: ...3 Advanced scan functions Downloaded From ManualsPrinter com Manuals...

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Page 31: ...s an invoice and a map together For details refer to page 3 8 Duplex Scan You can transmit or save after scanning both the back and front sides of the document For details refer to page 3 9 Color Adju...

Page 32: ...in a box and enables you to search for documents via their category For details refer to page 3 26 Hold Time You can set the storage period hold time for documents saved in a box For details refer to...

Page 33: ...a from the reference setting position equal to the set scan size is scanned When you scan using the ADF only an area from the center with a width equal to the set scan size is scanned The whole length...

Page 34: ...ratio between 50 and 400 when using the document glass and between 50 and 100 when using the ADF Depending on the selected zoom ratio some of the image may be left out or there may be extra blank area...

Page 35: ...d to for a single broadcast is indicated below 1 Load the document and press Scan 2 Press Advanced 3 Press Broadcast The broadcast function is enabled disabled each time you press Broadcast 4 Press Cl...

Page 36: ...document and press Scan 2 Press Advanced 3 Press Next Doc 4 Select ON and press Enter If you select OFF the next document setting is disabled 5 Press Close 6 Specify the destination and press Start Fo...

Page 37: ...r the document and scan the backside 3 The scanned data temporarily saved in the memory will be sorted and transmitted or saved 1 Load the document in the ADF and press Scan 2 Press Advanced 3 Press D...

Page 38: ...o the illustration below to select the binding type Document Image Binding position A4 F4 Letter Legal or other portrait docu ment Long edge Short edge A5 v Half letter v or other landscape docu ment...

Page 39: ...shown in this manual are sample data which may be different from the actual images Adjusting the contrast You can set the image contrast the difference between light and dark to seven different levels...

Page 40: ...refer to page 2 3 Adjusting the sharpness You can set the image sharpness the sharpness or softness to seven different levels from 3 low to 3 high Softens texts and lines Sharpens texts and lines 1 Lo...

Page 41: ...red and green centered on light orange to seven different levels from 3 red to 3 green Turns the color tone red Turns the color tone green 1 Load the document and press Scan 2 Press Advanced 3 Press C...

Page 42: ...o make the image closer to grayscale Enhances the color to make the color of the image more vibrant 1 Load the document and press Scan 2 Press Advanced 3 Press Color Adjust 4 Press Saturation 5 Select...

Page 43: ...3 low to 3 high Darkens the entire image Lightens the entire image 1 Load the document and press Scan 2 Press Advanced 3 Press Color Adjust 4 Press Lightness 5 Select the lightness and press Enter 6...

Page 44: ...f G green to seven different levels from 3 to 3 Lessens green and enhances magenta Enhances green and lessens magenta You can set the ratio of B blue to seven different levels from 3 to 3 Lessens blue...

Page 45: ...g a scanned image via e mail you can edit the body and subject of the e mail to send You can also enter the body of the e mail using a template registered in advance d For details on registering e mai...

Page 46: ...rs can be entered for the subject For details on entering characters refer to Chapter 2 En tering Characters in the User s Guide Administrator Oper ations 8 Press Mail Text If you do not want to edit...

Page 47: ...will be 20091215133030 tif For details on registering filenames refer to page 8 43 or Registering Templates in Chapter 3 of the User s Guide Message Board Operations Entering a new file name 1 Load th...

Page 48: ...e 3 Press List 4 Select the file name you want to use 5 Edit the file name as necessary and press Enter For details on entering characters refer to Chapter 2 En tering Characters in the User s Guide A...

Page 49: ...ed as one file If you turn this function off each scanned page will be saved as an individual file 1 Load the document and press Scan 2 Press Advanced 3 Press Batch Scan 4 Select OFF and press Enter I...

Page 50: ...the folder where the file you want to attach is located If folder shortcuts are registered select the shortcut for the folder where the file you want to attach is located 5 Specify the file to attach...

Page 51: ...used in the following cases Scan to e mail Scan to PC Folder Scan to FTP Server Scan to USB Memory 1 Load the document and press Scan 2 Press Advanced 3 Press FileFormat Item Description Encryption Le...

Page 52: ...se 8 Press Enter 9 Press Close 10 Specify the destination and press Start For details on the procedure refer to page 2 3 If you selected a file format other than encrypted PDF the procedure is complet...

Page 53: ...egarding the location that the scanned document was saved to d Perform a user login before using this function For details on logging in refer to Chapter 3 Setting User Authentication in the User s Gu...

Page 54: ...can also set the document category using a document category registered in advance d This function can be used with Scan to Box The data is not classified unless you enter a document category The docu...

Page 55: ...that you want to use 6 Edit the document category as necessary and press Enter For details on entering characters refer to Chapter 2 En tering Characters in the User s Guide Administrator Oper ations...

Page 56: ...iod This means that if you set a storage period of one day the data will be stored until the day after the data was saved 1 Load the document and press Scan 2 Press Advanced 3 Press Hold Time 4 Select...

Page 57: ...nts 4 Enter the comments and press Enter Up to 1024 characters can be entered Press ViewText to confirm the mail text that has been en tered Press Edit to return to the entry screen For details on ent...

Page 58: ...s the Apps tab and then DocIndex 3 Select the DocIndex setting you wish to use 4 Set DocIndex If the selected DocIndex setting has been defined as re quiring user authentication and you have not logge...

Page 59: ...alue go back to the previous screen by pressing Back 6 Press Start 7 Press Yes to scan another document using the tag settings in step 4 Press No to complete the operation or specify different tag set...

Page 60: ...ftware d Install the TWAIN driver to the computer in advance For details on installing the driver refer to Chapter 3 Installing to Windows in the User s Guide Print Operations You can also connect the...

Page 61: ...en set proceed to step 7 7 Press Yes or Start d Up to 99 files can be stored in a single box Up to 9 999 pages of documents can be stored as a single file 3 3 2 Deleting stored documents 1 Press Scan...

Page 62: ...e data stored in the box press All Clear 8 Press Yes Press No to close the screen without deleting the data 9 Press Close To continue deleting data repeat the operation from step 5 3 3 3 Changing the...

Page 63: ...Up to 16 characters can be entered For details on entering characters refer to Chapter 2 En tering Characters in the User s Guide Administrator Oper ations 8 To register or edit the I D code press I...

Page 64: ...are for details d Install the TWAIN driver to the computer in advance For details on installing the driver refer to Chapter 3 Installing to Windows in the User s Guide Print Operations You can also co...

Page 65: ...nned document Page range Enables you to set which page to load when a file has multiple pages Erase docu ment s Select Delete after download to automatically delete the documents from the TWAIN box af...

Page 66: ...Scanning documents using a TWAIN box 3 3 38 Konica Minolta 240f 3 3 Downloaded From ManualsPrinter com Manuals...

Page 67: ...4 Basic fax functions Downloaded From ManualsPrinter com Manuals...

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Page 69: ...ly in the summer time period For details refer to page 4 6 Broadcasting Set the broadcast transmission option For details refer to page 4 7 Fax reception mode Select the desired reception mode from th...

Page 70: ...hapter 3 Specifying Device Settings in the User s Guide Message Board Operations Print out the Settings List to insure that your settings are correct For the procedure for printing refer to Chapter 3...

Page 71: ...yed this step is not required Setting the date time Set the current time in the order of year 4 digits month 2 digits day 2 digits hour 24 hour clock 2 digits and minutes 2 digits 1 Press Setting 2 Pr...

Page 72: ...me Select the validity for the daylight saving time 1 Press Setting 2 Press Management If an administrator password is set enter the password and press Enter 3 Press User Install 4 Press Set Daylight...

Page 73: ...ted OFF or when Start is pressed with all destinations selected ON d The broadcast setting is enabled for both scan transmission and fax transmission 1 Press Setting 2 Press Management If an administr...

Page 74: ...the reception mode that best matches the machine usage 1 Press Setting 2 Press Management If an administrator password is set enter the password and press Enter 3 Press User Install 4 Press Fax Recept...

Page 75: ...ss Setting 2 Press Management If an administrator password is set enter the password and press Enter 3 Press User Install 4 Press Dial Tone Detect 5 Select ON or OFF to detect or not detect the dial t...

Page 76: ...ord and press Enter 3 Press User Install 4 Press TTI Enter Edit 5 Press TTI 1 6 Enter the sender name your name or company name and press Enter You can enter up to 22 characters for the sender name Fo...

Page 77: ...ault TTI Select the TTI that will be used most often 1 Press Setting 2 Press Management If an administrator password is set enter the password and press Enter 3 Press User Install 4 Press Default TTI...

Page 78: ...TTI Number 5 Use the numeric key to enter the TTI number and press En ter This number can contain up to 20 characters To enter symbol before your country code press To make long numbers easier to rea...

Page 79: ...umeric keys to enter your time zone and press En ter d Example of Time Zone GMT 11 00 Midway Island GMT 10 00 Hawaii GMT 09 00 Alaska GMT 08 00 Pacific Time US Canada GMT 07 00 Mountain Time US Canada...

Page 80: ...ns can also be selected from the address book For details on specifying other destinations refer to page 6 3 3 Press Start If you loaded the document in the ADF this concludes the procedure 4 If you l...

Page 81: ...the resolution and contrast as necessary For details refer to page 4 18 2 Press Monitor Confirm the dial tone If Monitor is not displayed press Advanced and then se lect Monitor If an external phone i...

Page 82: ...es and 0 to 5 minutes respectively For details on changing the settings refer to page 8 33 For details on canceling a transmission waiting for redialing refer to page 4 23 4 2 4 Transmitting to multip...

Page 83: ...ation will be canceled if you select it again Press Location to confirm or delete the specified destina tions For details refer to page 6 15 5 Press Start If you loaded the document in the ADF this co...

Page 84: ...ion refer to page 6 4 If you loaded the document in the ADF this concludes the procedure If you loaded the document on the document glass load the next document and press Next Doc Press Tx Start to st...

Page 85: ...If you loaded the document in the ADF this concludes the procedure If you loaded the document on the document glass load the next document and press Next Doc Press Tx Start to start transmission Opti...

Page 86: ...document glass load the next document and press Next Doc Press Tx Start to start transmission Name Option 1 Functions and Applications Hyphen Makes the entered fax number easier to see Example 111 111...

Page 87: ...document and leave without waiting for the transmission to end enabling you to save time 1 Load the document and press Fax For details on loading documents refer to Chapter 2 Loading Documents in the...

Page 88: ...cast is displayed on the screen To individually check or delete destinations for the broadcast proceed to the next step Transmission will not be canceled if you press Close The display switches to the...

Page 89: ...cuments To cancel a reserved docu ment select the document to cancel and press Delete Reserved documents are displayed in chronological order To switch the screen press or When performing broadcast tr...

Page 90: ...n history is described as an example Press Fax Tx To display the fax reception history press Fax Rx To display the transmission history for Internet Faxes and Scan to E Mail jobs press e mail Tx To di...

Page 91: ...dministrator Operations Auto reception for fax only Fax ready d You can set the machine to ring between 0 and 10 times For details refer to page 8 39 You can pick up the external phone handset while t...

Page 92: ...eption Tel Fax ready d You can set the machine to ring between 0 and 10 times For details refer to page 8 39 When the other party is using a phone the machine will continue to ring after reception sta...

Page 93: ...omatic reception may not be possible depending on the other fax machine If the answering machine does not answer the fax cannot be received When the other party sent you a fax When the other party cal...

Page 94: ...If there is a document remaining transmission will start when Start is pressed When the other party sent you a fax When the other party called you The machine rings Pick up the external phone handset...

Page 95: ...ed 3 Press Auto Rx Auto reception is enabled disabled each time you press Auto Rx Select ON to set automatic reception or OFF to set man ual reception 4 Press Close Option Description Auto reception T...

Page 96: ...y reception is a function that stores the received document in memory when paper has run out or when performing security reception When the problem preventing the document from being printed is resolv...

Page 97: ...sheet Merged onto one sheet keeping each original size Standard size document As with original size Might be slightly reduced As with original size Long original When the length ex ceeding the effec t...

Page 98: ...nger than the loaded paper is received only the blank margin may be printed on the next page which can be prevented by setting the reduction margin When the document length exceeds the effective recor...

Page 99: ...nd printed on one sheet of paper For details on setting H Page Reception refer to page 8 39 When paper of the same size as the received docu ment is loaded documents will not be combined The printing...

Page 100: ...tor is not displayed press Advanced and then se lect Monitor 2 Specify the destination For details on specifying the destination refer to page 6 3 3 When the connection is established talk with the ot...

Page 101: ...3 Adjusting the speaker volume 1 Press Fax 2 Press Monitor If Monitor is not displayed press Advanced and then se lect Monitor 3 Press Volume 4 Select the desired volume and press Enter 5 Press Monito...

Page 102: ...ocument to transmit 2 Execute a print command in the application software When using Microsoft Office Word 2007 click Print P 3 Select KONICA MINOLTA Fax as the printer 4 Open the detailed settings sc...

Page 103: ...e paper size to transmit with If you select Same as document size the document will be transmitted with the same paper size as the document size Resolution 200 e 200 dpi Equivalent to setting the reso...

Page 104: ...word entered in Search String The search results are displayed in the Search Results tab Address Book The address book is displayed in alphabetical order ac cording to the company name or name as sele...

Page 105: ...earch for destina tions The search results are displayed in the Search Results tab 14 Repeat steps 11 and 13 to specify all the destinations CC button Click CC after entering a destination in Enter De...

Page 106: ...hen the destination machine cannot receive TIFF files use this file format PDF The PDF format Documents can be sent in this format when the destination is a computer or our machine using the internet...

Page 107: ...enter the subject to insert in the cover page 19 In the Content entry field enter the content to insert in the cover page 20 Set the file format 21 Sets whether to print a transmission report 22 Chec...

Page 108: ...m Description Paper Settings Document Size Select the size of the document you created Orientation Select the orientation of the document you created Enlarge Reduce Change this setting to enlarge or r...

Page 109: ...this setting disabled because it may cause print ing to not be performed correctly Item Description User Authentication To change the sender name click Select User or Cancel Selec tion and change the...

Page 110: ...the fax number or e mail address Shared Address Book Select this to specify the destination from the shared address book Personal Address Book Select this to specify the destination from the personal...

Page 111: ...registered to print Delayed Transmis sion Set this to specify the time to transmit the document Trans missions can be reserved up to one month in advance Transmis sion Report If you set the transmiss...

Page 112: ...tails on the selection method refer to Chapter 2 Transmitting Documents in the User s Guide Message Board Operations Press Back to return to the screen in step 9 15 Repeat steps 9 and 14 to specify al...

Page 113: ...ails on the settings refer to Chapter 2 Transmitting Documents in the User s Guide Mes sage Board Operations 20 Check the destinations in the Destination s field To delete a destination select the des...

Page 114: ...ated by the machine d Color documents cannot be transmitted or received using the internet fax function A notification e mail is transmitted to the sender when data cannot be received If you set to fo...

Page 115: ...on the document glass load the next document and press Next Doc Press Tx Start to start transmission 4 5 2 Receiving internet faxes There are two methods for receiving internet faxes using POP automa...

Page 116: ...Internet fax transmission Internet fax 4 4 50 Konica Minolta 240f 4 5 Downloaded From ManualsPrinter com Manuals...

Page 117: ...5 Advanced fax functions Downloaded From ManualsPrinter com Manuals...

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Page 119: ...age 5 8 Delayed Transmission You can use this function to specify the date and time to perform transmission For details refer to page 5 12 E mail Gateway You can transmit to a fax server as if you wer...

Page 120: ...al error message printout delayed command list or transmission report For details refer to page 5 39 Auto Distribution When a fax is received it is distributed to a specified destination if its inform...

Page 121: ...tting position equal to the set scan size is scanned When you scan using the ADF only an area from the center with a width equal to the set scan size is scanned The whole length of the document is sca...

Page 122: ...an invoice using the ADF and a map using the document glass and send them together with a single transmission d The next document settings can be set separately for the ADF and the document glass 1 L...

Page 123: ...ished scanning all the documents press Tx Start 5 3 Various fax functions 5 3 1 Setting the sender name TTI You can select from three types of sender names registered in advance You can also transmit...

Page 124: ...a Formats enable you to automatically insert the destination name and sender name and enter the subject and mail text For details on creating new formats refer to Chapter 4 Creating Cover Pages Cover...

Page 125: ...ocument and press Fax 2 Press Advanced 3 Press Cover Page 4 Select ON If you select OFF the cover page setting is disabled If you selected OFF press Enter and proceed to step 12 5 Press Format 6 Selec...

Page 126: ...text Press to enter a line break A line break takes up two characters Press ViewText to confirm the mail text that has been en tered Press Edit to return to the entry screen For details on entering c...

Page 127: ...ess Enter Up to 80 characters can be entered for the subject For details on entering characters refer to Chapter 2 Entering Characters in the User s Guide Ad ministrator Operations 11 To edit the mess...

Page 128: ...the specified time at which point transmission will start If real time transmission is specified the document will remain loaded until the specified time so you will not be able to copy scan or trans...

Page 129: ...as if you were transmitting to a regular telephone line The e mail gateway settings need to be registered in advance For details on registering an e mail gateway refer to Chapter 3 Specifying the Net...

Page 130: ...transmitted automatically when requested by another machine The phone call is charged to the other party d Passcode polling limits polling to that with machines that have a security function and the...

Page 131: ...arious fax functions 5 Deleting stored polling documents 1 Press Fax 2 Press Advanced 3 Press Polling Doc 4 Press Delete 5 Press Yes Press No to close the screen without deleting the data Downloaded F...

Page 132: ...rious fax functions 5 5 16 Konica Minolta 240f 5 3 Printing stored polling documents 1 Press Fax 2 Press Advanced 3 Press Polling Doc 4 Press Print 5 Press Yes Downloaded From ManualsPrinter com Manua...

Page 133: ...ting the stored document list 1 Press Setting 2 Press List 3 Press Stored Doc List 4 Select ON to enable duplex printing or OFF to disable it 5 Select ON to enable combined printing or OFF to disable...

Page 134: ...1 Press Fax 2 Press Advanced 3 Press Polling 4 Select ON and press Enter If you select OFF the polling setting is disabled 5 Press Close 6 Specify the destination and press Start For details on speci...

Page 135: ...ame is displayed on the button on the screen if registered If not registered the sub address is dis played Up to 16 characters can be entered Sub Ad dress Must be reg istered Must be reg istered Sub a...

Page 136: ...lect the box you want to edit in step 4 and press Edit Enter the I D Code and press Enter and then select the item you want to edit 1 Press Setting 2 Press Register 3 Press F Code Box 4 Press Add When...

Page 137: ...ss Enter For details on entering characters refer to Chapter 2 En tering Characters in the User s Guide Administrator Oper ations 10 To set the storage period press Hold Time If you do not want to set...

Page 138: ...section describes the procedure for registering F code bulletin boxes When editing select the box you want to edit in step 4 and press Edit If an I D code is set enter the I D code Select the item you...

Page 139: ...nistrator Oper ations 9 To set a password press Password If a password is not set proceed to step 11 10 Enter the password using the numeric keys and press Enter 11 To set the Rx Protect function pres...

Page 140: ...ing is disabled 17 To set the Erase Tx Doc function press Erase Tx Doc If you do not want to set it proceed to step 19 18 Select ON and press Enter If you select OFF the Erase Tx Doc setting is disabl...

Page 141: ...If an I D code is not set proceed to the next step 6 Press Yes Press No to close the screen without deleting the box To continue to delete F code boxes press Enter and repeat the procedure in steps 4...

Page 142: ...ered in the other machine 1 Load the document and press Fax 2 Press Advanced 3 Press F Code Tx 4 Select ON Press OFF to disable the F code communication settings Press Enter to complete the procedure...

Page 143: ...11 Specify the destination and press Start For details on specifying the destination refer to page 6 3 F code polling Enter the sub address and password to retrieve polling the documents stored in ano...

Page 144: ...et press the password entry box If a password is not set proceed to step 9 8 Enter the password using the numeric keys and press Enter Up to 20 digits can be entered for a password Numerals and can be...

Page 145: ...s can be stored in each box The F code bulletin box must be registered in advance For details refer to page 5 20 Storing documents 1 Load the document and press Fax 2 Press Advanced 3 Press F Code Doc...

Page 146: ...code is set enter the I D code using the numeric keys and press Enter If it is not set proceed to step 7 7 Select the storage method for the document 8 Press Yes Press No to close the screen without...

Page 147: ...the box number listed and print out the stored documents 1 Press Fax 2 Press Advanced 3 Press F Code Doc 4 Press Print 5 Select the F code box in which the documents you want to print are stored 6 If...

Page 148: ...uments 1 Press Fax 2 Press Advanced 3 Press F Code Doc 4 Press Delete 5 Select the F code box in which the documents you want to delete are stored 6 If an I D code is set enter the I D code using the...

Page 149: ...en without deleting the data Printing the stored document list 1 Press Setting 2 Press List 3 Press Stored Doc List 4 Select ON to enable duplex printing or OFF to disable it 5 Select ON to enable com...

Page 150: ...r s Guide Administrator Op erations You can also set to always enable closed transmission For details refer to Chapter 3 Closed Communica tion in the User s Guide Administrator Operations When using m...

Page 151: ...u can also set to always enable ID check transmission For details refer to Chapter 3 Setting ID Check Transmission in the User s Guide Administrator Operations When using manual transmission transmiss...

Page 152: ...to reenter it exactly as entered pre viously including the dialing option 1 Load the document and press Fax 2 Specify the destination For details on specifying the destination refer to page 6 3 When s...

Page 153: ...n advance and printing the received documents d How to set up security reception refer to Security Reception in the User s Guide Administrator Operations When documents have been received during secur...

Page 154: ...anced 3 Press Security Rx 4 Enter the protect passcode using the numeric keys and press Enter To delete one of the entered digits press Clear To delete all of the entered digits press All Clear 5 Sele...

Page 155: ...he PIN may contain up to eight characters including the or symbols You can enter them from the numeric keys d Set the PIN mode in advance For details on setting the PIN mode refer to Chapter 3 Activat...

Page 156: ...destination was specified using the numeric keys and or address book number proceed to step 3 If you specify multiple destinations proceed to step 3 If the destination was specified using the address...

Page 157: ...or details on checking the currently set reception mode refer to page 4 8 Since faxes can only be distributed to destinations registered in the address book register the destinations to distribute to...

Page 158: ...tions this condition is given priority Middle When the received document matches multiple distributing condi tions this condition is given priority if no other matching conditions are set to High Low...

Page 159: ...2 Press Register 3 Press AutoDistribute 4 Press Add When editing select the distributing condition you want to edit and press Edit 5 Press Setting 6 Select ON and press Enter If you select OFF the se...

Page 160: ...nter If you press Speed Dial you can select a destination us ing a search number For details on selecting search num bers refer to page 6 12 If you press Search you can search a destination For de tai...

Page 161: ...press Enter 18 Press Sub Address If you do not want to forward F code reception documents proceed to step 22 19 Enter the sub address and press Enter 20 Press Password 21 Enter the password and press...

Page 162: ...e days of the week 26 Press Start time If you do not want to specify the time proceed to step 30 27 Enter the start time and press Enter Enter the time in the 24 hour format You can use and the numeri...

Page 163: ...33 It is necessary to set auto distribution to enable it For details refer to page 5 49 Deleting distributing conditions 1 Press Setting 2 Press Register 3 Press AutoDistribute 4 Select the distribut...

Page 164: ...Press Register 3 Press AutoDistribute 4 Press List 5 Select ON to enable duplex printing or OFF to disable it 6 Select ON to enable combined printing or OFF to disable it 7 Press Yes d The auto distr...

Page 165: ...nabled the forwarding conditions set individually are enabled and faxes will be distrib uted according to the registered conditions 1 Press Fax 2 Press Advanced 3 Press AutoDist 4 Select ON and press...

Page 166: ...Page Set whether to insert a blank page in the start of the received document d Paper sources will only appear on the control panel if they have been installed If a cassette is set to not be used for...

Page 167: ...OFF to disable the separator page function 6 Press Separator Cassette 7 Select the paper source to print the separator page and press Enter 8 Press Print Document 9 Select ON to print on the first pa...

Page 168: ...eceived documents inside a box are only displayed after performing a user login For details on performing a user login refer to Chapter 3 Setting User Authentication in the User s Guide Administrator...

Page 169: ...The shared reception box is displayed 3 Select the box in which the documents you want to print are saved 4 Select the document you want to print and press Print Press to display detailed information...

Page 170: ...word may be required to delete documents depending on the document box settings If a screen for entering the administrator password is displayed after the screen in step 5 enter the adminis trator pas...

Page 171: ...nd press Fax 2 Press Advanced 3 Press e mail Subject 4 Press Template 5 Select the template to use and press Enter If you want to enter a new subject and text without using a template select a box wit...

Page 172: ...mail text and press Enter Up to 1024 characters can be entered for the mail text Press to enter a line break A line break takes up two characters Press ViewText to confirm the mail text that has been...

Page 173: ...nsmit a scanned document with each page as a separate file 1 Load the document and press Fax 2 Press Advanced 3 Press Batch Tx 4 Select OFF and press Enter If you select ON the batch transmission sett...

Page 174: ...nation and press Start For details on specifying the destination refer to page 6 3 Item Description TIFF S The simple mode TIFF format Documents are all converted to A4 size 200 dpi for transmission W...

Page 175: ...les of monochrome scans created using this machine can be forwarded There are restrictions on the senders that can perform forwarding For details refer to Chapter 3 Setting the Connection Environment...

Page 176: ...pter 3 Installing to Windows in the User s Guide Print Operations The procedure for a document created with Microsoft Office Word 2007 is described here as an example 1 Create and edit the document to...

Page 177: ...ratio is automatically set by specifying the docu ment size and paper size Paper Size Select the paper size to print with at the destination Resolution 200 e 200 dpi Equivalent to setting the resoluti...

Page 178: ...Useful internet fax functions 5 5 62 Konica Minolta 240f 5 8 Downloaded From ManualsPrinter com Manuals...

Page 179: ...6 Specifying destinations Downloaded From ManualsPrinter com Manuals...

Page 180: ...Downloaded From ManualsPrinter com Manuals...

Page 181: ...In the address book an icon is displayed before the same of each destination indicating the type of desti nation that is registered Fax number or fax number group E mail address or e mail address gro...

Page 182: ...n to display destinations registered with a fax number You can also press the e mail tab to display destinations registered with an e mail address or the All tab to display all desti nations If you en...

Page 183: ...nd page 4 7 Press or to switch the displayed pages To use the personal address book press Personal Mode to switch to the personal address book Perform a user login before using the personal address bo...

Page 184: ...When transmitting a fax or Internet Fax you can specify a destination group without using Index 1 Press Fax 2 Press Advanced 3 Press Group Tx 4 Select the groups and press Enter indicates fax number g...

Page 185: ...e scanner screen or Search on the fax screen 2 Enter part of the name or the e mail address to search for and press Execute Up to 30 characters can be entered For details on entering characters refer...

Page 186: ...ations Item Description AND OR AND Searches for destinations that meet all the specified conditions OR Searches for destinations that meet at least one of the specified conditions Search Items Name En...

Page 187: ...ute 9 Select the destination to specify from the search results and press Enter You can select multiple destinations If you performed searching from the fax screen you can press Fax tab or e mail tab...

Page 188: ...to enter the fax number and press En ter Press Clear to delete the digit at the position of the cur sor You can press Prefix to enter a prefix number registered in advance For details refer to page 8...

Page 189: ...press Enter Up to 50 characters can be entered For details on entering characters refer to Chapter 2 En tering Characters in the User s Guide Administrator Oper ations 5 When there are multiple desti...

Page 190: ...r You can also enter the search number using and If you pressed Scan in step 1 proceed to step 6 5 Select Fax if transmitting a fax or e mail if transmitting an internet fax and press Enter This scree...

Page 191: ...using it as a destination d Transmission using destinations registered in the address book are not displayed in the dial history 1 Press Fax 2 Press Redial If Redial is not displayed press Advanced an...

Page 192: ...estinations registered in the address book are not displayed in the e mail history 1 Press Scan or Fax 2 Press Advanced 3 Press Mail History 4 Select the destination you want to specify 5 To change th...

Page 193: ...e keyboard an icon is not displayed Fax number or fax number group E mail address set as a To destination E mail address set as a Cc destination E mail address set as a Bcc destination Folder FTP serv...

Page 194: ...Guide Administrator Operations Example Scanner screen 1 A screen for confirming or deleting the destinations is dis played when you press Start after specifying the destina tions Confirm the destinati...

Page 195: ...7 Communication management Downloaded From ManualsPrinter com Manuals...

Page 196: ...Downloaded From ManualsPrinter com Manuals...

Page 197: ...o page 8 37 7 1 1 Issuing the transmission report 1 Load the document and press Fax 2 Press Advanced 3 Press Tx Report 4 Press Tx Report Setting 5 Select the method for checking the transmission resul...

Page 198: ...y the destination and press Start For details on specifying the destination refer to page 6 3 d You can change the transmission report settings while scanning Press Tx Report on the screen displayed w...

Page 199: ...The time the communication started 5 Time The time that elapsed from when the communication started until when the communication ended 6 Page The number of pages transmitted 7 Note The type of communi...

Page 200: ...for the previous day has not yet been printed because it has not yet reached the specified time the daily communication report is also printed when the number of jobs reaches 1 000 Types of journal r...

Page 201: ...type of communication 1 Press Setting 2 Press List 3 Press Journal List 4 Select the type of communication to print the journal report for 5 Select ON to enable duplex printing or OFF to disable it 6...

Page 202: ...to print the report when there is transmission history for 100 jobs or set to print the transmission history every day at a set time for a daily communication report 1 Press Setting 2 Press Default S...

Page 203: ...ress Enter You can use and the numeric keys Enter the time in the entry box in the 24 hour format 9 Select the type of communication to print the journal report for 10 Select ON and press Enter If you...

Page 204: ...d 7 Sender User name Only when a user is logged in GUEST When transmission is performed without logging in to the machine ADMINISTER When the machine performed transmission with a function such as the...

Page 205: ...elapsed from when the communication started until when the communication ended 6 Page The number of pages transmitted 7 Result OK Completed normally ECM Mode reception Super G3 reception Code The com...

Page 206: ...d 4 Subject The subject of the communication 5 Sender User name Only when a user is logged in GUEST When transmission is performed without logging in to the machine ADMINISTER When the machine perform...

Page 207: ...it is dis played in the Note field Fax forwarding An e mail was received and forwarded as a fax Print An MDN or DSN was printed Error Mail MDN A reception error occurred and the MDN response was tran...

Page 208: ...me The filename 4 Start Time The time the communication started 5 Sender User name Only when a user is logged in GUEST When transmission is performed without logging in to the machine ADMINISTER When...

Page 209: ...8 Device settings Downloaded From ManualsPrinter com Manuals...

Page 210: ...Downloaded From ManualsPrinter com Manuals...

Page 211: ...tton For details on setting the PIN mode refer to Chapter 3 Activating the PIN mask in the User s Guide Ad ministrator Operations Item Description Search Number The number for the destination When tra...

Page 212: ...select the des tination you want to edit in step 5 and press Edit After the screen in step 7 is displayed select the item to change 1 Press Setting 2 Press Register 3 Press Address Book Entry 4 Press...

Page 213: ...No If you do not want to register a fax number proceed to step 9 8 Use the numeric keys to enter the fax number and press En ter Also register dialing options if you want to use them For details refer...

Page 214: ...ons repeat the procedure in steps 5 to 15 Useful registration method 1 Registering from the scanner or fax ready screen 1 Press Scan or Fax 2 For the scanner screen press the e mail tab For the fax sc...

Page 215: ...keys to enter the destination fax number 3 Press Register 4 Select the button you want to register and press Yes You can use and the numeric keys Press No to return to the screen in step 2 5 The proce...

Page 216: ...or Fax 2 Press Advanced 3 Press Mail Address 4 Enter the e mail address Up to 50 characters can be entered for an e mail address For details on entering characters refer to Chapter 2 En tering Charact...

Page 217: ...age 8 4 Useful registration method 4 Registering a search result 1 Search for a destination See page 6 7 for how to search destinations 2 Press on the screen displaying the search results 3 Press Regi...

Page 218: ...Press Register 3 Press Address Book Entry 4 Press Delete 5 Select the destination you want to delete 6 Press Yes Press No to close the screen without deleting the data To continue deleting data repeat...

Page 219: ...ess book destination list 1 Press Setting 2 Press List 3 Press Address 4 Press Number or Alphabet 5 Select ON to enable duplex printing or OFF to disable it 6 Select ON to enable combined printing or...

Page 220: ...nd e mail address button Registering editing 1 Press Setting 2 Press Register 3 Press Group 4 Press Add To edit a registered group select the group you want to edit and press Edit 5 Enter the group na...

Page 221: ...bers refer to page 6 12 If you press Search you can search a destination For de tails on searching destination refer to page 6 7 8 Press Enter To continue to register or edit groups repeat the proced...

Page 222: ...ct the group you want to print and press List 5 Press Number or Alphabet 6 Select ON to enable duplex printing or OFF to disable it 7 Select ON to enable combined printing or OFF to disable it 8 Press...

Page 223: ...it 1 Press Setting 2 Press Register 3 Press Folder Shortcut 4 Press Add To change a shortcut that is already registered select the name of the shortcut you want to change and press Edit Item Descripti...

Page 224: ...nter Press Keypad to manually enter or edit the link After en try press Enter If you are using Windows Vista or Win dows Server 2008 specify the computer name instead of the IP address when manually e...

Page 225: ...o Chapter 2 En tering Characters in the User s Guide Administrator Oper ations 13 Press Automatic Network Login 14 Select ON to set the automatic network login function or OFF to disable it and press...

Page 226: ...Press Folder Shortcut 4 Select the name of the shortcut to delete and press Delete 5 Press Yes to proceed with the deletion Press Cancel to close the screen without deleting the shortcut To continue...

Page 227: ...ithout registering the shortcut 4 Refer to the procedure in steps 5 to 15 of Registering editing page 8 15 to register the shortcut For details refer to page 8 16 Registering from an operation screen...

Page 228: ...Setting 2 Press Register 3 Press FTP Shortcut 4 Press Add To change a shortcut that is already registered select the name of the shortcut you want to change and press Edit 5 Press Shortcut Name If yo...

Page 229: ...ter and press Enter Start the link with two slashes 9 Press UserName 10 Enter or edit the user name and press Enter For details on entering characters refer to Chapter 2 En tering Characters in the Us...

Page 230: ...roceed with the deletion Press Cancel to close the screen without deleting the shortcut To continue deleting shortcuts repeat the operation in steps 4 to 5 Registering from an operation screen 1 On th...

Page 231: ...ving a scanned document to an FTP server Scan to FTP step 1 to 10 page 2 10 2 Press Register 3 Press Yes Press No to close the screen without registering the shortcut 4 Refer to the procedure in steps...

Page 232: ...u created a shortcut to the Scan to Print Monitor when installing it you can double click the short cut icon to start the print monitor 2 Select Scan to Print Monitor from All Programs Setting Descrip...

Page 233: ...the Scan to Print Monitor function d It is necessary to create a Scan to Printer shared folder that is separate from the folder used for the Scan to Folder function Be sure that the shared folder allo...

Page 234: ...Printer list button and select a color printer registered in the computer 7 Click Margin and register the margin if necessary 8 Click OK to close the screen 9 Place the cursor in the Name entry box an...

Page 235: ...space of the computer from becoming full Print files saved in the shared folder specified in Folder Settings are automatically deleted after printing regardless of this setting Item Description Print...

Page 236: ...s and click OK 4 Edit the HTTPS port and HTTP port numbers To edit the HTTP port number deselect Perform secure communications first To edit the HTTPS port number select Perform secure communications...

Page 237: ...can register up to 10 destinations to display in the Faves tab d Destinations registered in the Faves tab must already be registered in the address book or as a shortcut Destinations registered in the...

Page 238: ...press Add Edit in the Faves tab to jump to the procedure for registering or editing favorites Per form steps 4 and 5 to register the favorite Deleting 1 Press Setting 2 Press Register 3 Press Favorite...

Page 239: ...or details refer to Chapter 2 Setting the De fault Values in the User s Guide Administrator Operations 8 2 1 Specifying default scanner settings You can change the default values and other settings fo...

Page 240: ...et In this example Contrast is selected 6 Select the default value and press Enter In this example the default contrast value is changed to Dark er 7 Press Close To continue to change other default va...

Page 241: ...t setting Contrast 3 2 1 0 1 2 3 0 Sharpness 3 2 1 0 1 2 3 0 Hue 3 2 1 0 1 2 3 0 Saturation 3 2 1 0 1 2 3 0 Lightness 3 2 1 0 1 2 3 0 RGB R 3 2 1 0 1 2 3 0 G 3 2 1 0 1 2 3 0 B 3 2 1 0 1 2 3 0 p 3 11 S...

Page 242: ...escription Settings Refer ence page JPEG Compres sion This sets the compression rate used when performing color scanning with the JPEG file format Low Decreases the compression rate This option reduce...

Page 243: ...document to an e mail for transmission Scan to E Mail is described as an example 1 Press Setting 2 Press Default Settings 3 Press e mail Settings 4 Press e mail Internet Fax or Template In this examp...

Page 244: ...If you have changed the file format in the default scan ner settings that setting is also changed page 8 33 Mono TIFF PDF PDF w Password Color JPEG PDF PDF w Password PDF w Password Encryption Level...

Page 245: ...hanging the resolution is described as an example 1 Press Setting 2 Press Default Settings 3 Press Fax Settings 4 Select the default setting to specify In this example Default Settings is selected Fun...

Page 246: ...ment is scanned Normal Fine Super Fine Photo Background p 4 18 Contrast This sets the default contrast when a docu ment is scanned Lightest Lighter Normal Darker Darkest p 4 19 Next Doc You can scan a...

Page 247: ...received or 100 to have all faxes printed out at the same rate of reduction Auto 100 p 4 31 Reduction Margin This sets at what point the document printout will extend to the following page if the docu...

Page 248: ...following three items This section describes the procedure for registering templates When editing select the template you want to edit in step 4 and press Edit After the screen in step 6 is displayed...

Page 249: ...s on entering characters refer to Chapter 2 En tering Characters in the User s Guide Administrator Oper ations 9 To enter the message press Text If you do not want to enter the message proceed to step...

Page 250: ...240f 8 3 Deleting 1 Press Setting 2 Press Register 3 Press Template 4 Select the template you want to delete and press Delete 5 Press Yes To continue deleting templates repeat the operation in steps 4...

Page 251: ...t the file name you want to change 5 Enter or edit the file name and press Enter Up to 80 characters can be entered For details on entering characters refer to Chapter 2 En tering Characters in the Us...

Page 252: ...ered select the document category you want to change 5 Enter or edit the document category and press Enter Up to 20 characters can be entered For details on entering characters refer to Chapter 2 En t...

Page 253: ...ress Domain Name 4 Select a new button To change a domain name that is already registered select the domain name you want to change 5 Enter or edit the domain name and press Enter Up to 20 characters...

Page 254: ...6 Press Yes Item Description Number RGB R Fine adjustment for the R component 3 2 1 0 1 2 3 in RGB ad justment 000 009 G Fine adjustment for the G component 3 2 1 0 1 2 3 in RGB ad justment 010 019 B...

Page 255: ...alue using and press En ter 10 Press Close Limitations on overlapping settings Refer to the following chart about limitations on overlapping settings for the color adjustment function e Cannot be set...

Page 256: ...Registering other settings 8 8 48 Konica Minolta 240f 8 3 Downloaded From ManualsPrinter com Manuals...

Page 257: ...scan features 3 5 3 2 1 Specifying the scan size Scan Size 3 5 3 2 2 Zoom scanning Zoom 3 6 3 2 3 Transmitting to multiple destinations Broadcast 3 7 3 2 4 Scanning the next document Next Doc 3 8 3 2...

Page 258: ...ument Scan Size 5 5 5 2 2 Scanning the next document Next Document setting 5 6 5 3 Various fax functions 5 7 5 3 1 Setting the sender name TTI 5 7 5 3 2 Transmitting a cover page with documents Cover...

Page 259: ...uing the transmission report 7 3 7 1 2 Reading the transmission report 7 5 7 2 Managing the communication history 7 6 7 2 1 Manually printing journal reports 7 7 7 2 2 Automatically printing journal r...

Page 260: ...1 4 Konica Minolta 240f Downloaded From ManualsPrinter com Manuals...

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