144 Chapter 8 Working With Calendar and Company Email
Setting the reminder time for new appointments
By default, Calendar has been set to display a reminder alert when you have new
upcoming appointments. You can change the reminder time.
1.
Open the Calendar screen.
2.
Tap
Menu
> Tools > Options > Appointments
tab.
3.
Make sure the
Set reminders for new items
check box is selected.
4.
Set the time when you want the reminder to alert you.
5.
Tap
OK
to return to the Calendar screen.
Sending meeting requests
You can use Calendar to schedule meetings by sending meeting requests via email.
1.
Open the Calendar screen.
2.
Choose the email account to use for sending meeting requests. Tap
Menu
> Tools > Options > Appointments
tab, tap the
Send meeting requests
via
box, and then choose to send via your Outlook E-mail, POP/IMAP4 or
Windows Live™ account.
3.
Schedule a new appointment, or open an existing one and tap
Menu > Edit
.
4.
Tap
Attendees
, and then tap
Add Required Attendee
or
Add Optional
Attendee
and add the contacts whom you want to invite.
Note
If you’re sending the meeting request using your Outlook work account, you can
specify if an attendee is required or optional only if the Outlook E-mail account
on your phone syncs with Microsoft Exchange Server 007 or later version.
Otherwise, all attendees are designated as required.
4.
When you have finished adding attendees, tap
Done
.
5.
Tap
OK
to send.
When attendees accept your meeting request, the meeting is automatically
added to their schedules. When their response is sent back to you, your calendar is
updated as well.
Summary of Contents for HD2
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