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For safe and correct use of this machine, please be sure to read the Safety 
Information in this manual before you use it.

Summary of Contents for DSm516pf

Page 1: ...For safe and correct use of this machine please be sure to read the Safety Information in this manual before you use it...

Page 2: ...eive a fax and how to set fax related options Contents of this manual are subject to change without prior notice In no event will the company be liable for direct indirect incidental or consequential...

Page 3: ...g not the cable if the power cable or plug becomes frayed or otherwise damaged To avoid hazardous electric shock or laser radiation exposure do not remove any covers or screws other than those specifi...

Page 4: ...ducts This equipment contains a 5 milliwatt 760 800 nanometer wavelength AlGaAs laser diode This equipment does not emit hazardous radiation since the beam is totally enclosed during all customer mode...

Page 5: ...This product is designed to be able to access analog PSTN in all EEA countries Local PSTN compatibility is dependent on software switch settings Please contact your service representative if relocati...

Page 6: ...chine has labels for WARNING and CAUTION at the positions shown below For safety please follow the instructions and handle the machine as indicated In accordance with IEC 60417 this machine uses the f...

Page 7: ...tee that interference will not occur in a particular installation If this equipment does cause harmful interference to radio or television reception which can be determined by turning the equipment of...

Page 8: ...message and the telephone number of the sending machine or such business other entity or individual The telephone number provided may not be a 900 number or any other number for which charges exceed l...

Page 9: ...stomer as soon as possible Also you will be advised of your right to file a complaint with the FCC if you believe it is necessary 6 The telephone company may make changes in its facilities equipment o...

Page 10: ...en British and American English British English American English Re dialling Re dialing Colour Color Emphasise Emphasize Recognise Recognize Organise Organize Authorise Authorize Cancelling Canceling...

Page 11: ...1 9 Loading Paper 1 11 Making Connections 1 14 Turning the Machine On 1 17 Changing the Display Language 1 18 Setting the Paper Type and Size 1 18 Using the Save Modes 1 19 Power Save Mode 1 19 CCD Po...

Page 12: ...Bypass Tray 3 8 Setting the Paper Type and Size for the Bypass Tray 3 10 Chapter 4 COPYING Loading Paper for Copying 4 2 Making Copies on the Document Glass 4 2 Making Copies from the Automatic Docume...

Page 13: ...11 Printing Posters 5 12 Using Watermarks 5 13 Using an Existing Watermark 5 13 Creating a Watermark 5 14 Editing a Watermark 5 15 Deleting a Watermark 5 15 Using Overlays 5 16 What is an Overlay 5 16...

Page 14: ...pter 8 TROUBLESHOOTING Clearing Document Jams 8 2 Input Misfeed 8 2 Exit Misfeed 8 3 Roller Misfeed 8 3 Clearing Paper Jams 8 4 In the Paper Feed Area 8 4 In the Paper Exit Area 8 5 In the Fuser Area...

Page 15: ...pier Specifications A 3 Printer Specifications A 4 Facsimile Specifications A 5 Paper Specifications A 6 Overview A 6 Supported Sizes of Paper A 6 Guidelines for Using Paper A 7 Paper Specifications A...

Page 16: ...ng functions This chapter gives you step by step instructions for setting up your machine This chapter includes Unpacking Understanding the Component Location Installing the Toner Cartridge Loading Pa...

Page 17: ...ry s specifications CD ROM The CD ROM contains the Type 101 driver the Operating Instructions and the Adobe Acrobat Reader program Quick Install Guide USB Cable Quick Guide Telephone Line Cord For Nor...

Page 18: ...ephone line cord which is supplied with your machine If you use it with another vendor s it should be AWG 26 or lower gage Power cord must be plugged into a grounded power socket Remove the packing ta...

Page 19: ...trays The area should be well ventilated and away from direct sunlight or sources of heat cold and humidity Do not set the printer close to the edge of your desk or table Clearance Space Front 482 6...

Page 20: ...onents of your machine Front View Document Guides Document Input Tray Document Output Tray Control Panel See page 1 7 Paper Tray Front Cover Paper Level Indicator Bypass Tray Automatic Document Feeder...

Page 21: ...GETTING STARTED 1 6 Rear View AC Power Cord Connector Parallel Connector Power Switch USB Connector Telephone Connector Rear Output Slot Face up Rear Cover...

Page 22: ...frequently dialed fax numbers using a one or two digit speed dial or group number for automatic dialling and edit the stored numbers Allows you to print a Phone Book list 2 C O P Y 1 Adjusts the brigh...

Page 23: ...Sends you back to the upper menu level 5 Redials the last number in Standby Mode or inserts a pause into a fax number in edit mode Engages the telephone line 6 Dials a number or enters alphanumeric c...

Page 24: ...t cover 2 Remove the starter toner cartridge from its bag Gently roll the cartridge to distribute the toner Thoroughly rolling the cartridge will assure the maximum copies per cartridge 3 Slide the to...

Page 25: ...STARTED 1 10 4 Close the front cover NOTE When the toner cartridge needs to be replaced the indicator turns on and the Toner Empty message appears on the display To replace the toner cartridge see pa...

Page 26: ...m of 250 sheets of 20 lb plain paper To load a stack of Letter sized paper 1 Pull open the paper tray 2 Push down on the pressure plate until it locks into place 3 Fan the edges of the paper stack to...

Page 27: ...r guides For details see page 1 13 5 Pay attention to the paper limit mark on the left inside wall of the tray Paper overloading may cause paper jams 6 Slide the paper tray back in After you load pape...

Page 28: ...paper tray 1 Pressing and unlatching the guide lock slide the paper length guide out completely to extend the paper tray to its full length 2 After inserting paper into the tray slide in the guide unt...

Page 29: ...the paper width guide far enough to cause the materials to warp If you do not adjust the paper width guide it may cause paper jams Making Connections 1 Plug the telephone line cord into the LINE jack...

Page 30: ...GETTING STARTED 1 15 1 If you want to use your machine for receiving both faxes and voice calls you will need to connect a telephone and or answering machine to your machine...

Page 31: ...se the parallel and the USB cables at the same time If you are using a USB cable you must be running Windows 98 Me 2000 XP When using the USB connection your machine provides two USB modes Fast and Sl...

Page 32: ...ectrical type cord into the AC socket on the machine and the other end into a properly grounded AC outlet 2 Press the power switch to turn the machine on Warming Up Please Wait appears on the display...

Page 33: ...ze After loading paper in the paper tray you need to set the paper type and size using the control panel buttons These settings will apply to copy mode For PC printing you need to select the paper typ...

Page 34: ...ower state 1 Press Menu until Machine Setup appears on top line of the display 2 Press the scroll button or until Power Save appears on the bottom line Press Enter 3 Press the scroll button or to disp...

Page 35: ...h of time for which the scan lamp waits after a scan job is completed before it switches to the power save mode 1 Press Menu until Machine Setup appears on top line of the display 2 Press the scroll b...

Page 36: ...mation for installing the supplied software You must install the software to use your machine as a printer and a scanner This chapter includes About the Software System Requirements Installing Softwar...

Page 37: ...ructions Adobe Acrobat Reader The CD ROM provides you with the following software Type 101 Driver To use your machine as a printer and scanner in Windows you must install the Type 101 driver For infor...

Page 38: ...size orientation and media type number of copies Table below lists a general overview of features supported by your printer drivers Feature Printer Driver Win9x Me Win2000 XP NT4 0 Print quality opti...

Page 39: ...Windows XP Home edition or Professional Minimal Requirements Disk space 120 MB for installation Memory 64 MB CPU Pentium II 233 or higher Required software Internet Explorer 5 0 Recommended Disk spac...

Page 40: ...M into your CD ROM drive The CD ROM should automatically run and an maintenance window appears If the maintenance window does not appear click Start and then Run Type X Setup exe replacing X with the...

Page 41: ...After selecting the language and the component s click Next View Operating Instructions Allows you to view this Operating Instructions If your computer doesn t have Adobe Acrobat click on this option...

Page 42: ...use your machine with the parallel cable remove the USB cable and connect the parallel cable Then reinstall the printer driver select Start Programs Type 101 Maintenance Repair Printer If you have re...

Page 43: ...ntenance window appears If the maintenance window does not appear click Start and then Run Type X Setup exe replacing X with the letter of your drive and click OK 2 Click Repair NOTE If your machine i...

Page 44: ...ndow asking you to print a test page appears If you choose to print a test page select the check box and click Next 5 When the test page prints out correctly click Yes If not click No to reprint it 6...

Page 45: ...rive and click OK 2 Click Remove Then you will see a component list so that you can remove any of them individually If you want to uninstall the printer driver check Printer If you want to uninstall t...

Page 46: ...er introduces you to the basics of selecting print materials and loading them into your machine This chapter includes Selecting Print Materials Selecting an Output Location Loading Paper in the Paper...

Page 47: ...YES 250 YES 1 YES 1 YES 1 YES 1 YES 1 YES 1 YES 1 YES 1 Envelopes No 9 98 4 x 225 4 3 88 x 8 88 No 10 104 8 x 241 3 4 13 x 9 5 DL 110 x 220 4 33 x 8 66 C5 162 x 229 6 38 x 9 02 C6 114 x 162 4 49 x 6 3...

Page 48: ...pecifications on page A 6 Use only well constructed envelopes with sharp well creased folds DO NOT use envelopes with clasps and snaps DO NOT use envelopes with windows coated lining self adhesive sea...

Page 49: ...rinkled bubbled or otherwise damaged NOTE Do not use Carbonless paper and Tracing paper They could make smell of chemicals and damage your printer Selecting an Output Location The machine has two outp...

Page 50: ...for most print jobs Printing to the Rear Output Slot Face up Using the rear output slot paper comes out of the machine face up Printing from the Bypass tray to the rear output slot provides the strai...

Page 51: ...he rear part of the inside of your machine is hot when powered Be careful not to be burned when you access this area 2 If you do not want to stack the printed pages on the rear output slot close the r...

Page 52: ...ay When the tray is empty the indicator of the bar is lowered To load paper pull open the paper tray and load paper with the print side face down You can load letterhead paper with the design side fac...

Page 53: ...s and other custom sized materials can be printed with this printer The minimum size is 76 by 127mm 3 0 by 5 0 in and the maximum size is 216 by 356mm 8 5 by 14 in Acceptable print materials are plain...

Page 54: ...they may tear while exiting the machine For envelopes load a sheet with the flap side face down and with the stamp area on the top left side 2 Adjust the paper guide to the width of the print material...

Page 55: ...o set the paper size for the Bypass tray 1 Press Menu The display shows Paper Setting on the top line and the first item Paper Type on the bottom line 2 Press Enter to access the menu item 3 Use the s...

Page 56: ...or copying documents This chapter includes Loading Paper for Copying Making Copies on the Document Glass Making Copies from the Automatic Document Feeder Setting Copy Options Using Special Copy Featur...

Page 57: ...ing or copying For further details see page 1 11 for loading in the paper tray and page 3 8 for loading in the Bypass tray Making Copies on the Document Glass 1 Lift and open the document cover 2 Plac...

Page 58: ...open 4 Enter the number of copy when you make more than two copies and then press Enter 5 Customise the copy settings including copy size contrast image by using the control panel buttons See Setting...

Page 59: ...n paper wrinkled or creased paper curled or rolled paper torn paper Remove all staples and paper clips before loading documents Make sure any glue ink or correction fluid on the paper is completely dr...

Page 60: ...copy settings including copy size contrast image by using the control panel buttons See Setting Copy Options on page 4 6 To clear the settings use the Clear Stop button 5 If necessary you can use spe...

Page 61: ...labeled with the selected mode turns on You can choose from the following contrast modes Lighten works well with dark print Normal works well with standard typed or printed documents Darken works well...

Page 62: ...splay 2 Use Reduce Enlarge or the scroll button or to find the size setting you want 3 Press Enter to save the selection To fine tune the size of copies 1 Press Reduce Enlarge 2 Press Reduce Enlarge o...

Page 63: ...nts 2 sided original document on one sheet of paper See page 4 10 2 4 Up Prints 2 4 original images reduced to fit onto one sheet of paper See page 4 11 Poster Prints an image onto 9 sheets of paper 3...

Page 64: ...sing the document glass If a document is detected on the ADF the Clone copying feature does not work 1 Load the document to be copied on the document glass and close the cover 2 Press Special 3 Press...

Page 65: ...s one side on the upper half of the paper and the other side on the lower half without reducing the original This feature is helpful for copying a small sized document such as a name card If the origi...

Page 66: ...ilable only when you load documents in the ADF 1 Load the documents to be copied in the ADF 2 Press Special 3 Press Special or the scroll button or until 2 Up or 4 Up displays on the bottom line 4 Pre...

Page 67: ...ial or the scroll button or until Poster displays on the bottom line 4 Press Enter to save the selection 5 If necessary customise the copy settings including number of copies contrast image by using t...

Page 68: ...The first menu item Change Default appears on the bottom line 2 Press Enter to access the menu item The first setup option Contrast appears on the bottom line 3 Press the scroll button or to scroll th...

Page 69: ...ine of the display 2 Press the scroll button or to display Timeout on the bottom line 3 Press Enter to access the menu item 4 Press the scroll button or until the status you want appears on the displa...

Page 70: ...r includes Printing a Document Setting Paper Properties Printing Multiple Pages on One Sheet of Paper N Up Printing Printing a Reduced or Enlarged Document Fitting Your Document to a Selected Paper Si...

Page 71: ...displays It may look slightly different depending on your application The basic print settings are selected within the Print window These settings include the number of copies and print range 3 To ta...

Page 72: ...spreadsheet style If you want to turn the page upside down select 180 from the Rotate drop down list 5 From the Paper tab select the paper source size and type For further details see page 5 7 6 If ne...

Page 73: ...fied in the printer driver Change all of the print settings available in the software application first and change any remaining settings using the printer driver The settings you change remain in eff...

Page 74: ...one print job is in the machine s memory you need to press the button once for each job To stop a print job from the Printers folder 1 From the Windows Start menu select Settings 2 Select Printers to...

Page 75: ...select it from the Favorites drop down list To delete a favorite setting item select it from the list and click Delete You can also restore the printer driver s default settings by selecting Printer...

Page 76: ...Description Copies Copies allows you to choose the number of copies to be printed You can enter up to 999 Size The Size option allows you to choose the size of paper loaded in the tray If the require...

Page 77: ...r tray The Manual Feed source is used when printing to special materials You need to load one sheet at a time into the Bypass Tray See page 3 8 If the paper source is set to Auto Select the machine au...

Page 78: ...drop down list if necessary Check Print Page Border to print a border around each page on the sheet Print Page Border is enabled only if the pages per sheet is 2 4 9 or 16 5 Click the Paper tab and s...

Page 79: ...from your software application access the printer properties See page 5 2 2 From the Layout tab select Reduce Enlarge on the Type drop down list 3 Enter the scaling rate in the Persentage input box Y...

Page 80: ...want to check fine details on a small document 1 When you change the print settings from your software application access the printer properties See page 5 2 2 From the Layout tab select Fit to Page o...

Page 81: ...ize document 1 When you change the print settings from your software application access the printer properties See page 5 2 2 From the Layout tab select Poster on the Type drop down list 3 Configure t...

Page 82: ...ample you may want to have large gray letters reading DRAFT or CONFIDENTIAL printed diagonally across the first page or all pages of a document There are several predefined watermarks that come with y...

Page 83: ...eview image window The preview image is provided so that you can see how the watermark will appear on the printed page When the First Page Only box is checked the watermark is printed on the first pag...

Page 84: ...e Current Watermarks list and change the watermark message and the options Refer to Creating a Watermark on page 5 14 4 Click Update to save the changes 5 Click Ok Deleting a Watermark 1 When you chan...

Page 85: ...ed to load preprinted letterhead paper in the machine You need only tell the machine to print the letterhead overlay on your document Creating a New Page Overlay To use a page overlay you must create...

Page 86: ...e name box Select the destination path if necessary The default is C FormOver 6 Click Save You can see the name on the Overlay List 7 Click OK or Yes until you complete creating The file is not printe...

Page 87: ...the Extras tab 4 Select the overlay you want to print from the Overlay drop down list box 5 When the overlay file doesn t appear on the Overlay List click the Edit button and Load Overlay and select t...

Page 88: ...y has been selected the overlay will be automatically printed with your document 7 Click OK or Yes until the printing starts The overlay is downloaded with your print job and printed on your document...

Page 89: ...resolution by choosing from 600 dpi Normal or 300 dpi Draft The higher the setting the sharper the clarity of printed characters and graphics Higher settings may increase time it takes to print a doc...

Page 90: ...ner line width higher definition in graphics and lighter gray scale images When the Darken Text option is checked all text in your document is allowed to print darker than a normal document Applicable...

Page 91: ...nel and double click on the Network icon Advanced Options continued Property Description 3 True Type Options Windows 95 98 Me This option determines what the driver tells the machine about how to imag...

Page 92: ...e left column 3 Right click the shared name and select Capture Printer Port 4 Select the port you want check the Reconnect at log on box and then click OK 5 From the Start menu select Settings and the...

Page 93: ...Start and select Explorer 2 Open your network folder in the left column 3 Click the shared name 4 For Windows NT 4 0 2000 from the Start menu select Settings and Printers For Windows XP from the Start...

Page 94: ...you turn pictures and text into digital files on your computer Then you can fax or e mail the files display them on your web site or use them to create projects This chapter includes Scanning Basics S...

Page 95: ...t to scan documents using other software you will need to use TWAIN compliant software such as Adobe PhotoDeluxe or Adobe Photoshop The first time you scan with your machine select it as your TWAIN so...

Page 96: ...hapter provides information for maintaining your machine and the toner cartridge This chapter includes Clearing the Memory Cleaning Your Machine Maintaining the Toner Cartridge Setting the machine to...

Page 97: ...l of the Fax Setup options to the factory default Fax Feature Cancels all of the scheduled fax jobs in the machine s memory Advanced Fax Restores all of the Advanced Fax setting options to the factory...

Page 98: ...eep the machine away from flammable liquids gases and aerosols A fire or an electric shock might occur Cleaning the Outside Clean the cabinet of the printer with a soft lint free cloth You can dampen...

Page 99: ...toner cartridge cavity NOTE To prevent damage to the toner cartridge do not expose it to light for more than a few minute Cover it with a piece of paper if necessary Do not touch the black transfer ro...

Page 100: ...and during the day as needed 1 Slightly dampen a soft lint free cloth or paper towel with water 2 Open the document cover 3 Wipe the surface of the document glass and ADF glass until it is clean and d...

Page 101: ...ironment as your machine To prevent damage to the toner cartridge do not expose it to light for more than a few minute Expected Cartridge Life The life of the toner cartridge depends on the amount of...

Page 102: ...ish the print quality by redistributing the remaining toner in the cartridge 1 Open the front cover 2 Pull the toner cartridge out and gently roll the cartridge to distribute the toner evenly inside t...

Page 103: ...stage the toner cartridge needs to be replaced The display shows the warning message Toner Empty and the indicator on the control panel turns on 1 Open the front cover 2 Lightly pushing the used cartr...

Page 104: ...cartridge and gently shake it horizontally four or five times to distribute the toner evenly inside the cartridge Save the box and the cover for shipping 4 Slide the new toner cartridge in until it l...

Page 105: ...ify Toner on the bottom line and press Enter 3 Press the scroll button or to change the setting Select On to enable this feature Selecting Off disables this feature 4 Press Enter to save the selection...

Page 106: ...splay The first available menu item Clean Drum displays on the bottom line 2 Press the scroll button or to display Remote Test on the bottom line and press Enter 3 Press the scroll button or to change...

Page 107: ...MAINTENANCE 7 12 MEMO...

Page 108: ...OUBLESHOOTING This chapter gives helpful information for what to do if you encounter an error This chapter includes Clearing Document Jams Clearing Paper Jams Clearing LCD Error Messages Solving Probl...

Page 109: ...the remaining documents from the ADF 2 Open the ADF cover 3 Rotate the bushing on one end of the ADF roller toward the ADF and remove the roller from the slot Pull the document gently to the right an...

Page 110: ...the document cover Then load the documents back into the ADF Roller Misfeed 1 Remove the remaining documents from the ADF 2 Open the document cover 3 Turn the release knob so that you can easily seiz...

Page 111: ...s below to clear the jam In the Paper Feed Area 1 Open and close the front cover The jammed paper automatically exits the machine If the paper does not exit continue to Step 2 2 Pull the paper tray op...

Page 112: ...not see the paper in this area skip to the fuser area around the toner cartridge See page 8 7 4 Insert the paper tray into the machine until it snaps into place 5 Open and close the front cover to res...

Page 113: ...of the front output tray Skip to Step 6 3 If there is any resistance and the paper does not move when you pull or if you cannot see the paper in the front output tray open the rear cover 4 Remove the...

Page 114: ...resume printing In the Fuser Area or Around the Toner Cartridge WARNING The fuser area is hot Take care when removing paper from the machine 1 Open the front cover and pull the toner cartridge out lig...

Page 115: ...er Jam 0 Paper Jam 1 appears on the display when you try to print using the Bypass tray and the machine does not detect paper due to no paper or improper paper loading Paper Jam 0 Paper Jam 1 also may...

Page 116: ...int on the A5 sized paper 1 Open the input tray and load paper into the tray as shown below 2 Open the Printer driver Type 101 Properties window set the paper size to A5 5 8x8 3 in from the Paper tab...

Page 117: ...overload the paper tray Ensure that the paper is below the paper capacity mark on the inside wall of the paper tray Do not remove the paper from the tray while your machine is printing Flex fan and s...

Page 118: ...y latched Close the cover until it locks into place CRU Fuser Error There is a problem in the fuser unit Unplug the power cord and plug it back in If the problem persists please call for service Heati...

Page 119: ...Delete unnecessary documents retransmit after more memory becomes available or split the transmission into more than one operation No Answer The remote fax machine has not answered after several redi...

Page 120: ...Failure Power has turned off then on and the machine s memory has not been saved You need to start again the job which you were trying to do before the power failure Retry Redial The machine is waiti...

Page 121: ...caused a paper jam clear the paper jam See page 8 4 Paper does not feed into the machine Remove any obstructions inside the machine Paper has not been loaded correctly Remove paper from the tray and...

Page 122: ...that is working properly and print a job You can also try using a different printer cable The port setting is incorrect Check the Windows printer setting to make sure that the print job is sent to the...

Page 123: ...led or incomplete The printer cable is loose or defective Disconnect the printer cable and reconnect Try a print job that you have already printed successfully If possible attach the cable and the mac...

Page 124: ...connection When the USB mode is set to Fast some PC users may experience poor USB communication Change the USB mode to Slow To do so follow these steps 1 Press Menu on the control panel until Machine...

Page 125: ...eds cleaning See Cleaning the Drum on page 7 10 Toner specs The paper may not meet specifications for example the paper is too moist or too rough See Paper Specifications on page A 6 The transfer roll...

Page 126: ...cifications on page A 6 Remove the toner cartridge and install a new one See Installing the Toner Cartridge on page 1 9 Vertical repetitive defects If marks repeatedly appear on the printed side of th...

Page 127: ...improperly formed and producing hollow images the paper stock may be too slick Try a different paper See Paper Specifications on page A 6 If characters are improperly formed and producing a wavy effec...

Page 128: ...ire repair Contact a service representative Loose toner Clean the inside of the machine See page 7 3 Check the paper type and quality See Paper Specifications on page A 6 Install a new toner cartridge...

Page 129: ...e is no display and the buttons are not working Unplug the power cord and plug it in again Ensure that there is power to the electrical receptacle No dial tone sounds Check that the phone line is conn...

Page 130: ...There are lines on the documents you send Check your scan glass for marks and clean it See page 7 5 The machine dials a number but a connection with another fax machine fails The other fax machine ma...

Page 131: ...ge rubs off the copy easily Replace the paper in the paper tray with paper from a new package In high humidity areas do not leave paper in the machine for the extended periods of time Frequent copy pa...

Page 132: ...place the cable If you are using a parallel cable ensure that it is compliant with the IEEE 1284 standard Check that the scanner is configured correctly or the application you want to use to make cert...

Page 133: ...job again The Selected port is currently being used Restart your computer and try again The printer cable may be improperly connected or the power may be off You must use a parallel cable that suppor...

Page 134: ...A SPECIFICATIONS This chapter includes General Specifications Scanner and Copier Specifications Printer Specifications Facsimile Specifications Paper Specifications...

Page 135: ...16 24 lb Bypass tray Plain paper Transparencies Labels Card Post card Envelopes 60 163 g m2 16 43 lb Consumables 1 piece toner cartridge system Power requirements 100 127 VAC 50 60 Hz 4 5A 220 240 VA...

Page 136: ...293 mm 11 5 in ADF 356 mm 14 in Effective scanning width 8 2 inches 208 mm colour bit depth Internal 24 bit External 24 bit Mono bit depth 1 bit for Text mode 8 bit for Gray mode Scan speed Text mode...

Page 137: ...ypass tray Letter Legal A4 Folio Executive A5 B5 A6 A6 card Post Card 4x6 HagaKi Envelope 7 3 4 Envelope 9 Envelope 10 Envelope DL Envelope C5 Envelope C6 Envelope B5 Min 76 x 127 mm 3 x 5 in Max 216...

Page 138: ...ds page Transmission time applies to memory transmission of text data with ECM compression using only ITU T No 1 Chart Scanning speed Platen approx 6 seconds A4 at standard fax resolution mode ADF app...

Page 139: ...g unacceptable temperature and humidity levels or other variables over which the manufacturer has no control Before purchasing large quantities of paper insure the paper meets the requirements specifi...

Page 140: ...minimum and maximum paper sizes as listed above 138 to 146 g m2 Labels 120 to 150 g m2 Cards 90 to 163 g m2 Envelopes 75 to 90 g m2 The machine supports a wide range of media sizes See Size Input Sou...

Page 141: ...nd Paper Specifications Paper Output Capacity Category Specifications Acid Content 5 5 pH or lower Caliper 0 094 0 18 mm 3 0 7 0 mils Curl in Ream Flat within 5 mm 0 02 in Cut Edge Conditions Cut with...

Page 142: ...taken not to purchase more paper than can be used in a short time about 3 months Paper stored for long periods may experience heat and moisture extremes which can cause damage Planning is important t...

Page 143: ...e 4 13 from ADF 4 4 from document glass 4 2 resolution 4 6 special features 4 8 time out set 4 14 D display language change control panel 1 18 document jam clear 8 2 load in ADF 4 4 load on document g...

Page 144: ...ter driver install in Windows 2 5 printing fitting to a selected paper size 5 11 from Windows 5 2 multiple pages on one sheet 5 8 posters 5 12 reduced or enlarged document 5 10 using overlays 5 16 wat...

Page 145: ...For safe and correct use of this machine please be sure to read the Safety Information in this manual before you use it...

Page 146: ...hapter 2 GENERAL FAX FUNCTIONS Sending a Fax 2 2 Preparing Documents for Faxing 2 2 Loading an Original Document 2 2 Adjusting the Document Resolution 2 4 Sending a Fax Automatically 2 5 Sending a Fax...

Page 147: ...uentially through the Memory 3 7 Searching with a Particular First Letter 3 7 Printing a Phone Book List 3 8 Chapter 4 OTHER WAYS TO FAX Redialling 4 2 Sending Broadcasting Faxes 4 2 Sending a Delayed...

Page 148: ...1 GETTING STARTED The following topics are included Control Panel Functions Setting the Machine ID Setting the Date and Time Setting Sounds Setting the Dial Mode Setting up the Fax System...

Page 149: ...a fax to multiple destinations Allows you to store frequently dialed fax numbers using a one or two digit speed dial or group number for automatic dialling and edit the stored numbers Allows you to pr...

Page 150: ...firms the selection on the display Enters Menu Mode and scrolls through the menus available Sends you back to the upper menu level 5 Redials the last number in Standby Mode or insert a pause into a fa...

Page 151: ...the number appears 3 Enter your fax number using the number keypad NOTE If you make a mistake while entering numbers press the button to delete the last digit 4 Press Enter when the number on the disp...

Page 152: ...numbers you may also enter the corresponding names To enter alphanumeric characters 1 When you are prompted to enter a letter locate the button labeled with the character you want Press the button un...

Page 153: ...an access code 9 for example and listen for a second dial tone In such cases you must insert a pause in the telephone number You can insert a pause while you are setting up speed dial numbers To inse...

Page 154: ...date using the number keypad Month 01 12 Day 01 31 Year requires the four digits Hour 01 12 12 hour mode 00 23 24 hour mode Minute 00 59 NOTE The date format may differ from each country You can also...

Page 155: ...ne displays 3 Press the scroll button or to select the other mode and then press Enter to save the selection 4 To return to Standby Mode press Clear Stop Setting Sounds You can control the following s...

Page 156: ...me you can select from Off Low Med and High Setting Off means that the ringer turns off The machine works normally even if the ringer is turned off 4 Press Enter to save the selection The next sound o...

Page 157: ...until Machine Setup appears on the top line of the display 2 Press the scroll button or until you see Dial Mode on the bottom line and press Enter 3 Press the scroll button or to select the desired d...

Page 158: ...ilable menu item Receive Mode displays on the bottom line 2 Press the scroll button or until you see the desired menu item on the bottom line and press Enter 3 Use the scroll button or to find the sta...

Page 159: ...ses a fax tone on the line the call automatically switches to Fax mode In DRPD mode you can receive a call using the Distinctive Ring Pattern Detection DRPD feature This option is available only when...

Page 160: ...f you want to automatically reduce an incoming page With this feature set to Off the machine cannot reduce the document to fit onto one page the document is divided and printed in actual size on two o...

Page 161: ...eceive Code The Receive Code is preset to 9 at the factory Settings range from 0 to 9 See page 2 9 DRPD Mode You can receive a call using the Distinctive Ring Pattern Detection DRPD feature which enab...

Page 162: ...2 GENERAL FAX FUNCTIONS The following topics are included Sending a Fax Receiving a Fax...

Page 163: ...led or rolled paper torn paper Remove all staples and paper clips before loading documents in the ADF Make sure any glue ink or correction fluid on the paper is completely dry before loading documents...

Page 164: ...ADF to match the width of the document To fax a document from the document glass 1 Open the document cover 2 Place the document face down on the document glass and align it with the registration guide...

Page 165: ...ocuments that are of a poor quality or contain photographs you can adjust the resolution to produce a higher quality fax 1 Press Resolution 2 By pressing Resolution or the scroll button or you can cho...

Page 166: ...needs see page 2 4 If you need to change the contrast see page 1 12 4 Enter the remote fax phone number using the number keypad You can use one or two digit speed or group dial numbers For details se...

Page 167: ...g the number keypad 5 When you hear a high pitched fax signal from the remote fax machine press Start NOTE When you want to cancel the fax job press Clear Stop at any time while sending the fax Confir...

Page 168: ...tone from the remote machine and then pressing Start on the control panel of your machine In Ans Fax mode the answering machine answers an incoming call and the caller can leave a message on the answe...

Page 169: ...you receive a fax the machine answers the call on a specified number of rings and automatically receives the fax To change the number of rings see Available Fax Setup Options on page 1 12 If you want...

Page 170: ...nswering machine is connected to your machine you must switch off the answering machine or the outgoing message from the answering machine will interrupt your phone conversation Receiving Manually Usi...

Page 171: ...T jack You can easily suspend or change Distinctive Ring Pattern Detection at any time Before using the Distinctive Ring Pattern Detection option Distinctive Ring service must be installed on your tel...

Page 172: ...l your fax number again to verify that the machine answers with a fax tone Then have a call placed to a different number assigned to that same line to be sure the call is forwarded to the extension te...

Page 173: ...GENERAL FAX FUNCTIONS 2 12 MEMO...

Page 174: ...3 AUTOMATIC DIALLING The following topics are included Speed Dialling Group Dialling Searching for a Number in the Memory Printing a Phone Book List...

Page 175: ...already stored in the location you chose the display shows the number to allow you to change it To start over with another speed dial number press Upper Level 5 Enter the number you want to store usi...

Page 176: ...one digit speed dial number press and hold the appropriate digit button For a two digit speed dial number press the first digit button and hold the last digit button The corresponding entry s name bri...

Page 177: ...or to display Group Dials on the bottom line and press Enter 4 Press Enter when New displays on the bottom line 5 Enter a group number between 0 and 99 and press Enter 6 Enter a one or two digit spee...

Page 178: ...ok or the scroll button or to display Store Edit on the bottom line of the display Press Enter 3 Press the scroll button or to display Group Dials on the bottom line and press Enter 4 Press the scroll...

Page 179: ...display asks you to enter the remote fax number For a one digit group number press and hold the appropriate digit button For a two digit group number press the first digit button and hold the last dig...

Page 180: ...rder from A to Z While searching through the machine s memory you can see that each entry is preceded by one of two letters S for speed dial or G for group dial number These letters tell you how the n...

Page 181: ...u can check your automatic dial setting by printing a Phone Book list 1 Press Phone Book 2 Press Phone Book or the scroll button or until Print appears on the bottom line and press Enter A list showin...

Page 182: ...4 OTHER WAYS TO FAX The following topics are included Redialling Sending Broadcasting Faxes Sending a Delayed Fax Sending a Priority Fax Adding Documents To a Scheduled Fax Cancelling a Scheduled Fax...

Page 183: ...u to send a document to multiple locations Documents are automatically stored in the memory and sent to a remote station After transmission the documents are automatically erased from the memory 1 Loa...

Page 184: ...Start The document is scanned into the memory before transmission The display shows the memory capacity and the number of pages being stored in the memory For the document loaded on the document glas...

Page 185: ...o enter the name using the number keypad see Entering Characters Using the Number Keypad on page 1 5 8 Press Enter The display shows the current time and asks you to enter the start time when the fax...

Page 186: ...tions i e when the transmission to station A ends before transmission to station B begins or between redial attempts 1 Load the document s face up into the ADF OR Place a single document face down on...

Page 187: ...ad see Entering Characters Using the Number Keypad on page 1 5 8 Press Enter The document is scanned into the memory before transmission The display shows the memory capacity and the number of pages b...

Page 188: ...display 4 Press the scroll button or to display Add Cancel on the bottom line and press Enter 5 Press Enter when Add Page displays on the bottom line The display shows the last job reserved in the mem...

Page 189: ...on or to display Add Cancel on the bottom line and press Enter 3 Press the scroll button or to display Cancel Job and press Enter The display shows the last job reserved in the memory 4 Press the scro...

Page 190: ...5 ADDITIONAL FEATURES The following topics are included Using the Secure Receiving Mode Printing Reports Using Advanced Fax Settings Using the Remote Control Panel...

Page 191: ...the bottom line and press Enter 3 Press the scroll button or to display On on the bottom line and press Enter 4 Enter a four digit passcode you want to use using the number keypad and press Enter NOT...

Page 192: ...Printing Reports Your machine can print reports containing useful information The following reports are available Phone Book List This list shows all of the numbers currently stored in the machine s m...

Page 193: ...incoming faxes from those numbers will be blocked This feature recognise the last 6 digits of the fax number set as a remote fax machine s ID Multi Communication Report This report is printed automati...

Page 194: ...out how the options are currently set print the System Data list For details about printing the list see Printing Reports on page 5 3 Changing Setting Options 1 Press Menu until Advanced Fax appears...

Page 195: ...Then you can enter the start time and or the end time The Print Local Copy option allows you to set the machine to print the fax if fax forwarding is completed with no error Junk Fax Setup Using the...

Page 196: ...nel 1 Start your Windows 2 Click the Start button on your desktop computer Stamp RCV Name This option allows the machine to automatically print the page number and the date and time of the reception a...

Page 197: ...Phonebook Information and Firmware Update To exit click the Exit button at the bottom of each tab For further details click the Help button at the bottom of each tab The Settings Tab Click the Settin...

Page 198: ...ine and refreshes the Remote Control Panel with them Downloads the settings made in Remote Control Panel to your machine Reads the Phonebook entries from the machine to the Remote Control Panel Downlo...

Page 199: ...to check how many scanning printing and jamming are made in your machine The Firmware Update Tab Click the Firmware Update tab to update the firmware of your machine This feature should be used by an...

Page 200: ...ed settings 5 5 options 1 12 G group dial dialling 3 6 editing 3 5 setting 3 4 M machine ID set 1 4 P paper load 2 8 print Phone Book list 3 8 reports 5 3 priority fax 4 5 R receive a fax in Ans Fax m...

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