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Fujitsu ScanSnap S1300i, Operator'S Manual

The Fujitsu ScanSnap S1300i is a versatile portable scanner with impressive specifications. Capture your documents with ease and efficiency using this compact device. For detailed instructions and a comprehensive manual, download the user manual for free from manualshive.com, empowering you to make the most of your ScanSnap S1300i.

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Using ScanSnap with the Quick Menu (for Mac OS Users)

331

OCR function of ABBYY FineReader for ScanSnap

Overview of ABBYY FineReader for ScanSnap

ABBYY FineReader for ScanSnap is an application used exclusively with the ScanSnap. 
This program can perform text recognition only for PDF files created by using the 
ScanSnap. It cannot perform text recognition for files created using Adobe Acrobat or other 
applications.

Features of OCR Function

The optical character recognition program has the following features. Before performing text 
recognition, check whether the documents you want to convert are suitable for conversion 
according to the following guidelines:

Application

Suitable for conversion

Not suitable for conversion

ABBYY Scan to 
Word

Documents with simple layouts 
consisting of single or double columns

Documents with complex layouts 
containing a mixture of diagrams, tables 
and text (e.g. brochures, magazines and 
newspapers)

ABBYY Scan to 
Excel(R)

Documents containing simple tables with 
no cells merged

Documents containing:

Tables with no solid border lines

Tables with complicated cell formats

Complex tables containing sub-
tables

Diagrams

Graphs

Photos

Vertical text

Summary of Contents for ScanSnap S1300i

Page 1: ...Operator s Guide P3PC 3662 03ENZ0 ...

Page 2: ... it before using the ScanSnap Trademarks Microsoft Windows Windows Vista Excel PowerPoint Outlook SharePoint Windows Live Internet Explorer and Entourage are either registered trademarks or trademarks of Microsoft Corporation in the United States and or other countries Word is the product of Microsoft Corporation in the United States Apple the Apple logo Mac Mac OS OS X iPhoto iTunes and App Store...

Page 3: ...he United States and other countries ScanSnap the ScanSnap logo ScanSnap Manager ScanSnap Organizer CardMinder and Rack2 Filer are registered trademarks or trademarks of PFU LIMITED in Japan Other company names and product names are the registered trademarks or trademarks of the respective companies Manufacturer PFU LIMITED YOKOHAMA i MARK PLACE 4 4 5 Minatomirai Nishi ku Yokohama Kanagawa 220 856...

Page 4: ...Getting Started This manual explains about the ScanSnap package contents software installation connecting the ScanSnap and checking the operation Select Start menu All Programs ScanSnap Manager Getting Started for Windows 8 1 Windows 8 select Getting Started under ScanSnap Manager on the All apps screen From the sidebar in Finder select Applications ScanSnap Manual and then double click Getting St...

Page 5: ...sert the Setup DVD ROM into the DVD ROM drive From the sidebar in Finder select Applications ScanSnap Manual and double click Troubleshooting installation ScanSnap Connect Application User s Guide iOS Read this manual for information about connecting the mobile device and the computer ScanSnap Connect Application operations on the mobile device settings and receiving files Start ScanSnap Connect A...

Page 6: ... User s Guide Scan to Microsoft SharePoint User Guide Read these manuals when using this product for the first time or when you need more information on product features dialog boxes windows operating environment and functions Select Start menu All Programs KnowledgeLake Scan to Microsoft SharePoint User Guide for Windows 8 1 Windows 8 select Scan to Microsoft SharePoint User Guide under Knowledge...

Page 7: ...k the ScanSnap Manager icon or and then select Help Help from the menu that appears Select Start menu All Programs ScanSnap Manager ScanSnap Manager Help for Windows 8 1 Windows 8 select ScanSnap Manager Help under ScanSnap Manager on the All apps screen Click the Help button for ScanSnap Manager Press the F1 key on the keyboard when a dialog box is displayed Click the Help button in each dialog b...

Page 8: ...he Help button in each dialog box Click the Help button for ScanSnap online update From the menu bar select Help ScanSnap Online Update Help ScanSnap Organizer Help Read these Help files when questions or problems regarding operations e g when setting items arise These Help files explain about operations dialog boxes windows and messages For details about how to start up the Help refer to the User...

Page 9: ...eshooting This chapter provides references for resolving troubles such as removing jammed documents Daily Care This chapter explains about the cleaning materials and how to clean the ScanSnap Consumables This chapter explains how to replace the consumables Appendix This appendix explains how to update ScanSnap Manager how to uninstall the software settings that differ by scanning methods and the S...

Page 10: ...his manual Arrow Symbols in This Manual Right arrow symbols are used to connect icons or menu options you should select in succession Example Select Start menu Computer Indication Description This indication alerts operators to an operation that if not strictly observed may result in severe injury or death This indication alerts operators to an operation that if not strictly observed may result in...

Page 11: ...e task bar To have the ScanSnap Manager icon or always displayed in the notification area drag the icon or and drop it onto the notification area The explanations in the manual use the case in which the ScanSnap Manager icon or is always displayed in the notification area Mac OS screen The screenshots used in this manual are of Mac OS X v10 7 The actual windows and operations may differ depending ...

Page 12: ...splay Control Panel use the All apps screen The All apps screen is displayed by following the procedure below For Windows 8 1 1 Click on the lower left side of the Start screen To display move the mouse cursor For Windows 8 1 Right click the Start screen 2 Click All apps on the app bar ...

Page 13: ...s 7 Enterprise operating system English Version Windows 7 Ultimate operating system English Version Windows Vista Windows Vista Home Basic operating system English Version Windows Vista Home Premium operating system English Version Windows Vista Business operating system English Version Windows Vista Enterprise operating system English Version Windows Vista Ultimate operating system English Versio...

Page 14: ...sh Version Microsoft Office SharePoint Portal Server 2003 English Version Microsoft SharePoint Foundation 2010 English Version Microsoft Windows SharePoint Services 2 0 3 0 English Version Internet Explorer Windows Internet Explorer Microsoft Internet Explorer Windows Live Mail Windows Live Mail Windows Mail Microsoft Windows Mail Outlook Microsoft Outlook 2013 Microsoft Outlook 2010 Microsoft Off...

Page 15: ...pecified the term ABBYY FineReader for ScanSnap refers to the ABBYY FineReader for ScanSnap bundled with the ScanSnap Note that ABBYY FineReader for ScanSnap may be upgraded without notice If the descriptions differ from the actual displayed screens refer to ABBYY FineReader for ScanSnap Help Google Docs Google Docs Android Android ScanSnap Color Image Scanner ScanSnap S1300i Abbreviation Used Des...

Page 16: ... Used in This Manual 13 ScanSnap Overview 22 Features of the ScanSnap 23 Simple 23 Speedy 23 Compact 24 Use in a Manner That Best Suits Your Intended Use 25 Linkage Functions to Increase Range of Useful Applications 25 Save Data Easily to Mobile Devices 26 Easy Linkage with Cloud Services 26 Creating Data According to Intended Application 27 Scan Easily Using Automatic Functions 29 Bundled Softwar...

Page 17: ...N OFF 43 Turning the ScanSnap ON 43 Turning the ScanSnap OFF 45 Sleep Mode 46 Automatic Power OFF 47 Documents for Scanning 48 Standard office paper postcards and business cards 48 Picture postcards 49 How to Load Documents 50 Installing the Software 53 Bundled Software Overview 54 System Requirements 56 Windows 56 Mac OS 59 Installing in Windows 61 How to Install the Software 61 ScanSnap Software...

Page 18: ...es to E Mail 115 Using the ScanSnap as a Copy Machine 120 Saving Data in Rack2 Filer Smart 124 Saving Data in Magic Desktop 128 Saving Data to a Mobile Device 130 Saving Data to Your Dropbox Folder 139 Saving Documents to Evernote 143 Saving Handwritten Notes to Evernote 147 Saving Documents to Google Docs 150 Posting to Salesforce Chatter 155 Saving Data to Your SugarSync Folder 161 Converting in...

Page 19: ...iles 231 Creating PDF A Files 235 Configuring ScanSnap Manager 237 How to Configure Scan Settings 237 Quick Menu Settings 240 Automatic Linkage with Applications 245 ScanSnap s Communication Status 249 Showing the Scanning Progress 251 Using the ScanSnap for Mac OS Users 253 Basic Scanning Operation Flow 254 Selecting a Profile Depending on the Document 254 Scanning 256 Stopping the Scan 258 Using...

Page 20: ... Rotating Scanned Image to its Correct Orientation 357 Reducing Bleed Through 359 Scanning Documents of Different Widths or Lengths in One Batch 361 Long Page Scanning 365 Saving Scanned Images in Multiple PDF Files 367 Creating Searchable PDF Files 369 Setting Keywords in PDF Files 373 Saving Two Files or Pages into One Double Page Spread Image 379 Configuring ScanSnap Manager 380 How to Configur...

Page 21: ... 405 Replacing the Pad Assy 407 Replacing the Pick Roller 411 Appendix 418 ScanSnap Online Update 419 Uninstalling the Software 421 Uninstalling in Windows 421 Uninstalling in Mac OS 423 Setting Items by Scanning Method 427 Installation Specifications 434 About Maintenance 435 Index 436 ...

Page 22: ...important items you should know before operating ScanSnap Features of the ScanSnap 23 Parts and Functions 32 ScanSnap Manager Overview 34 How to Perform a Scan 41 Turning the ScanSnap ON OFF 43 Documents for Scanning 48 How to Load Documents 50 ...

Page 23: ...he Quick Menu makes the operation easy even for beginners The Quick Menu will allow you to start using the ScanSnap right away even if it is your first time Simply press the Scan button on the scanner to scan your document and then the Quick Menu will appear where you can select the desired action page 97 page 259 Speedy Speedy scanning Double sided color documents of A4 or Letter size can be scan...

Page 24: ...low Scan test system Intel Core i5 2 5GHz or higher processor 4 GB or more memory Windows 8 1 Windows 8 Windows 7 Windows Vista or Windows XP operating system OS X v10 9 OS X v10 8 Mac OS X v10 7 or Mac OS X v10 6 Scan settings Default settings When the default settings are not used and scanning is performed under the following conditions scanning speed may slow down When scanning documents in B W...

Page 25: ...an attach the scanned image to an e mail without needing any additional application or print it out instead of using a copy machine Attach to e mail page 115 Print page 120 Attach to e mail page 267 Print page 272 Share documents converted into digital data with others You can conveniently share documents by saving the scanned image directly in SharePoint page 173 ATTENTION The following functions...

Page 26: ...tal data anytime anywhere ScanSnap Manager can be linked with the following cloud services Through linkage with these services you can access scanned images anytime from your computer or smartphone no matter where you are Dropbox Evernote Google Docs Salesforce Chatter SugarSync page 100 page 261 HINT Cloud services refer to services that allow the user to save documents or photos that have been c...

Page 27: ...ScanSnap Organizer ScanSnap Organizer Help You can create a searchable PDF file by using Searchable PDF Converter page 276 Create using ScanSnap Organizer You can use ScanSnap Organizer to convert a created PDF file to a searchable PDF file When you convert multiple PDF files you can convert the files more efficiently by using the idle time of the computer ScanSnap Organizer Help Create using Sear...

Page 28: ...ate a PDF file in which character strings in the marked sections are set as keywords ScanSnap Manager Help Two separate scanned images can be merged into a single image Two scanned images can be merged into a single image either vertically or horizontally ScanSnap Organizer Help ScanSnap Manager Help Create PDF A files You can create PDF files that conform to PDF A 1b which is a suitable file form...

Page 29: ...different sizes of documents Automatic page size detection Paper size is automatically recognized so that you do not need to change the paper size setting page 214 page 361 Automatically set the resolution by the paper size Automatic resolution function Documents are scanned at 300 dpi at first then the image is saved at 300 dpi if the document length is 148 mm 5 83 in or less and converted to 200...

Page 30: ... for files as a sorting condition Search a variety of files Search Engine Selection Files can be found quickly searched by file name keyword text or date Cropping marked sections Intelligent Cropping Selections on a page that are marked with a highlight pen can be cut and pasted elsewhere to create scrapbooks ScanSnap Organizer Help Easy filing of business cards Text recognition can be performed o...

Page 31: ...can use ScanSnap Folder to link with a wide variety of applications including Web applications e g Webmail cloud service By selecting ScanSnap Folder from the file selection window of the application you can use the scanned image file directly page 194 Note The ScanSnap does not conform to the TWAIN ISIS and WIA standards ...

Page 32: ...pen to use the ScanSnap Opening the ADF paper chute cover turns on the ScanSnap Extension Pull out when scanning long documents ADF release tab Pull this tab to open the ADF top section ADF paper chute cover You can load the document here after opening it ADF top section Open to remove jammed documents replace the pad assy and the pick roller or clean the inside of the ScanSnap Side guide Adjust t...

Page 33: ...ts and Functions 33 Back Power connector Security cable slot Used to connect an anti theft security cable commercially available Tape seal Remove this tape seal after installing the software USB connector ...

Page 34: ...dicates whether or not ScanSnap Manager is successfully communicating with the ScanSnap The appearance of the icon changes according to the communication status as shown below Status ScanSnap Manager icon Communicating Power cable connection USB bus power cable connection Not communicating HINT Turn the ScanSnap on to perform communication between ScanSnap Manager and ScanSnap For details about ho...

Page 35: ...ht Click Menu For details refer to Right Click Menu Windows page 36 Left clicking Displays the Left Click Menu For details refer to Profile page 181 Clicking while pressing the control key on the keyboard Displays the ScanSnap Manager menu For details refer to ScanSnap Manager Menu Mac OS page 38 Clicking Displays the Profile menu For details refer to Profile page 337 ...

Page 36: ...ngs page 237 Profile Management Displays the ScanSnap Manager Profile Management dialog box You cannot select Profile Management when the Use Quick Menu check box is selected in the ScanSnap setup dialog box Profile Management page 182 Connect by Wi Fi Displays the ScanSnap Manager Connect by Wi Fi dialog box This is not available on Color Image Scanner ScanSnap S1300i ScanSnap Folder Settings Dis...

Page 37: ...ubleshooting in the ScanSnap Manager Help ScanSnap Portal Site Opens the ScanSnap global homepage http scansnap fujitsu com About ScanSnap Manager Displays the ScanSnap Manager Version Information dialog box Preferences Displays the ScanSnap Manager Preferences dialog box Online Update Starts the ScanSnap Online Update page 419 To establish connection Displayed when ScanSnap Manager is not communi...

Page 38: ... to Configure Scan Settings page 380 Profile Displays the Profile menu You cannot select Profile when the Use Quick Menu checkbox is selected in the ScanSnap setup window Profile page 337 Profile Management Displays the ScanSnap Manager Profile Management window You cannot select Profile Management when the Use Quick Menu checkbox is selected in the ScanSnap setup window Profile Management page 33...

Page 39: ...ts the ScanSnap Online Update page 419 To establish connection Displayed when ScanSnap Manager is not communicating with the ScanSnap correctly Options Displays the following menu Keep in Dock Adds the ScanSnap Manager icon to the Dock Open at Login Automatically launches ScanSnap Manager when the computer is started up or logged in Show in Finder Displays the contents of the ScanSnap folder by us...

Page 40: ...r Just select the application you want to link and you can create and manage scanned images HINT For details about each application and how to perform scanning using the Quick Menu refer to the following page 97 page 259 The Quick Menu display mode and applications display order can be changed For details refer to the following page 240 page 383 ...

Page 41: ...profile page 42 Scanning using ScanSnap Folder page 42 Scanning using the Quick Menu After scanning the document using ScanSnap you can simply select the application from the displayed menu to save send as e mail or print the scanned image as well as link the ScanSnap with an application or cloud services Scanning using the Quick Menu is set on default For details refer to the following page 97 pa...

Page 42: ...ings repeatedly For details refer to the following page 181 page 337 Scanning using ScanSnap Folder By selecting ScanSnap Folder from the file selection window of the application you can scan a document from ScanSnap You can use the scanned document file directly in the application For details refer to the following page 194 Scan Select a previously set profile Save and use the scanned images Scan...

Page 43: ...rt when you log on to your computer register ScanSnap Manager in the following procedure 1 Click the ScanSnap Manager icon and then select Help Preferences from the menu that appears The ScanSnap Manager Preferences dialog box appears 2 In the Auto Startup tab select the Start up ScanSnap Manager when you log on check box HINT If the ScanSnap Manager icon is not displayed from the sidebar in Finde...

Page 44: ...s as shown below From to for USB bus power cable connection From to for USB bus power cable connection ATTENTION With some computers the initialization of the ScanSnap may be performed several times when the computer is started up HINT There may be a slight delay before the ScanSnap Manager icon changes to or depending on your computer s performance operating environment and load such as when mult...

Page 45: ...nSnap first turn the power OFF and remove all cables The bottom part of the ScanSnap may become hot when the ScanSnap is being used but this does not affect ScanSnap operation or cause any physical harm Be careful not to drop the ScanSnap when carrying it HINT The power to the computer and the ScanSnap are linked If you keep the ScanSnap connected to the computer you do not have to worry about tur...

Page 46: ...he ScanSnap Manager menu refer to ScanSnap Manager Menu Mac OS page 38 Sleep Mode When the ScanSnap has not been used for 1 minutes while the power is on it enters sleep power saving mode The ScanSnap s internal light switches off in sleep mode HINT Start ScanSnap Manager again in the following procedure Select Start menu All Programs ScanSnap Manager ScanSnap Manager for Windows 8 1 Windows 8 sel...

Page 47: ...he ScanSnap Close the ADF paper chute cover and open it again You can change the time until the ScanSnap automatically turns off or set the ScanSnap to not automatically turn off Set according to the following procedures 1 Select Help Preferences from the Right Click Menu The ScanSnap Manager Preferences dialog box appears 2 In the Power tab select one of the setting items for Power off after 1 Se...

Page 48: ...y be black traces left on them Also dirt accumulating on the rollers may cause feeding errors Clean the rollers as often as possible when you scan such documents For details about how to clean the inside of the ScanSnap refer to Cleaning the Inside of the ScanSnap page 399 The following types of documents must not be scanned Documents attached with the metals such as paper clips or staples that ca...

Page 49: ...or thermal paper Documents with memo notes or sticky notes attached Carbonless paper may contain chemicals that can harm the pad assy or the pick roller When scanning carbonless paper make sure to clean the ScanSnap regularly to maintain performance Depending on the type of carbonless paper the life span of the scanner may be shortened compared to when standard office paper is scanned Paper type P...

Page 50: ...f 80 g m 20 lb 2 Fan the documents 1 Hold both ends of the documents and fan them a few times 2 Rotate the documents by 90 degrees and fan them in the same manner 3 Straighten the edges of the documents and slightly displace the top edges at an angle ATTENTION If you try to scan more than the maximum amount that can be loaded the following problems may occur Files cannot be properly created due to...

Page 51: ... Pull out the extension 6 Load the documents in the ADF paper chute cover Load the documents face down and top first with their back facing you Load the documents so that they are not beyond the reference marks within the side guides ADF paper chute cover Extension Side guide ...

Page 52: ...fed skewed ATTENTION Right click the ScanSnap Manager icon or in the notification area located at the far right of the task bar and select Scan Button Settings Then select the Scanning tab the Option button to show the Scanning mode option dialog box If the Place document face up check box is selected in the Scanning mode option dialog box load documents face up and bottom edge first Documents ...

Page 53: ...Software This chapter explains about the software bundled with the ScanSnap system requirements and how to install them Bundled Software Overview 54 System Requirements 56 Installing in Windows 61 Installing in Mac OS 78 ...

Page 54: ... folders and arrange files as you like CardMinder You can use this application to efficiently digitalize a large number of business cards Text recognition can be performed on business cards and you can create a database to facilitate card data management and searches Data in the database can be printed and linked with various applications For Mac OS version the data can be also shared with PIM Per...

Page 55: ...nager for Windows SugarSync Manager for Mac You can easily save files to your SugarSync folder using the ScanSnap Dropbox for Windows Dropbox for Mac You can easily save files to your Dropbox folder using the ScanSnap Scan to Microsoft SharePoint You can easily save files in SharePoint using the ScanSnap ...

Page 56: ...system Windows 8 1 32 bit 64 bit 1 Windows 8 32 bit 64 bit 1 Windows 7 32 bit 64 bit Windows Vista 32 bit 64 bit 2 Windows XP 32 bit 3 CPU Intel Core 2 Duo 2 2 GHz or higher Recommended Intel Core i5 2 5 GHz or higher Memory 32 bit 1 GB or more Recommended 4 GB or more 64 bit 2 GB or more Recommended 4 GB or more Display Resolution 4 Windows 8 1 Windows 8 1024 768 pixels or higher Windows 7 Window...

Page 57: ...d when scanning documents Characters may not be correctly displayed when using the following functions CardMinder Scan to Mobile Scan to Salesforce Chatter Scan to SugarSync Scan to Dropbox Perform the following Windows XP Select Control Panel Regional and Language Options Language tab Install files for East Asian languages check box Install the universal font Arial Unicode MS from the setup disc ...

Page 58: ...a size KB Sample document Specification Paper type Normal catalog Paper size A4 File format PDF Compression rate 3 Color mode Automatic resolution Normal Better Best Excellent Color 415 5 268 7 410 6 838 4 3415 6 Gray 374 4 243 6 371 7 753 8 3015 0 B W 172 3 115 8 173 0 347 3 2504 0 Color high compression 217 5 162 5 226 2 159 9 ...

Page 59: ...is as follows ScanSnap Manager 980 MB CardMinder 570 MB ABBYY FineReader for ScanSnap 590 MB ScanSnap Online Update 10 MB Evernote for Mac 80 MB USB port USB 3 0 2 USB 2 0 USB 1 1 ATTENTION If the system requirements above are not satisfied the ScanSnap may not operate Do not use the USB port on the keyboard or the monitor to connect the ScanSnap it may not function properly Make sure to use a pow...

Page 60: ...ment Estimated image data size KB Sample document Specification Paper type Normal catalog Paper size A4 File format PDF Compression rate 3 Color mode Automatic resolution Normal Better Best Excellent Color 415 4 268 7 410 6 838 4 3415 6 Gray 374 4 243 6 371 7 753 8 3015 0 B W 172 3 115 8 173 0 347 3 2501 0 ...

Page 61: ...nstall the Software When you insert the Setup DVD ROM into the DVD ROM drive on your computer the ScanSnap Setup dialog box appears The functions of each button in the ScanSnap Setup dialog box are as follows Button Function Readme Displays the Readme dialog box where you can refer to the Readme file of each software ...

Page 62: ...Sync button Opens the SugarSync Manager for Windows download web page Scan to Microsoft SharePoint button Opens the Scan to Microsoft SharePoint download web page Manuals Displays the Manuals dialog box where you can refer to the software manuals including Safety Precautions Getting Started Troubleshooting installation and Operator s Guide this manual Browse DVD Contents Opens Windows Explorer to ...

Page 63: ... Turn on the computer and log on as a user with Administrator privileges 2 Insert the Setup DVD ROM into the DVD ROM drive The ScanSnap Setup dialog box appears HINT When the installation is complete a pop up balloon which indicates that the latest updates are available on the download server may appear For details refer to the ScanSnap Online Update Help HINT If the ScanSnap Setup dialog box does...

Page 64: ...indows 64 3 Click the Install Products button The Install Products dialog box appears 4 Click the ScanSnap button The ScanSnap dialog box appears displaying the Welcome to the InstallShield Wizard for ScanSnap screen ...

Page 65: ...ad the END USER LICENSE AGREEMENT select I accept the terms of the license agreement and then click the Next button The Start Copying Files screen appears 9 Confirm the settings and then click the Next button Installation starts When the installation is complete the About ScanSnap s Auto Power OFF function screen appears HINT You can specify the software you want to install and the installation de...

Page 66: ...tall Complete screen appears 11 Click the Finish button 12 Remove the Setup DVD ROM from the DVD ROM drive ATTENTION If the installation is not successfully completed select Manuals Troubleshooting installation in the ScanSnap Setup dialog box and refer to the Troubleshooting installation ...

Page 67: ...sert the Setup DVD ROM into the DVD ROM drive The ScanSnap Setup dialog box appears 3 Click the Install Products button The Install Products dialog box appears HINT An Internet connection is required to install Dropbox for Windows HINT If the ScanSnap Setup dialog box does not appear double click ScanSnap exe in the Setup DVD ROM via Windows Explorer ...

Page 68: ...4 Click the Dropbox button A web browser starts up and the Dropbox for Windows download web page opens Download and install Dropbox for Windows 5 When the installation is complete remove the Setup DVD ROM from the DVD ROM drive ...

Page 69: ...r with Administrator privileges 2 Insert the Setup DVD ROM into the DVD ROM drive The ScanSnap Setup dialog box appears 3 Click the Install Products button The Install Products dialog box appears HINT If the ScanSnap Setup dialog box does not appear double click ScanSnap exe in the Setup DVD ROM via Windows Explorer ...

Page 70: ...ears 5 Click the Install Product button Installation starts HINT If you require the latest version of Evernote for Windows click the Download latest version button A web browser starts up and the Evernote for Windows download web page opens Download and install Evernote for Windows ...

Page 71: ...n Windows 71 6 Follow the instructions on the screen to complete the installation 7 Click the Finish button when the installation complete notification is displayed 8 Remove the Setup DVD ROM from the DVD ROM drive ...

Page 72: ...sert the Setup DVD ROM into the DVD ROM drive The ScanSnap Setup dialog box appears 3 Click the Install Products button The Install Products dialog box appears HINT An Internet connection is required to install SugarSync Manager for Windows HINT If the ScanSnap Setup dialog box does not appear double click ScanSnap exe in the Setup DVD ROM via Windows Explorer ...

Page 73: ... SugarSync button A web browser starts up and the SugarSync Manager for Windows download web page opens Download and install SugarSync Manager for Windows 5 When the installation is complete remove the Setup DVD ROM from the DVD ROM drive ...

Page 74: ...ialog box appears 3 Click the Install Products button The Install Products dialog box appears HINT For details about system requirements and notes on installation refer to Readme of Scan to Microsoft SharePoint Click the Scan to Microsoft SharePoint button in the Readme dialog box to open the Readme file HINT If the ScanSnap Setup dialog box does not appear double click ScanSnap exe in the Setup D...

Page 75: ...Microsoft SharePoint button A web browser starts up and the Scan to Microsoft SharePoint download web page opens Download and install Scan to Microsoft SharePoint 5 When the installation is complete remove the Setup DVD ROM from the DVD ROM drive ...

Page 76: ...ox appears HINT An Internet connection is required to install the trial software For details about system requirements and installation of the trial software refer to the download web page Click the button of the trial software to install in the Trial Software dialog box then click the link banner of the download web page at the right of the screen to open the web page HINT If the ScanSnap Setup d...

Page 77: ... to use the trial software refer to the software manual The manual is installed at the same time as the software The manuals can be referenced as follows Rack2 Filer Smart trial version Select Start menu All Programs Rack2 Filer Smart Rack2 Filer Smart Your Guide for Windows 8 1 Windows 8 select Rack2 Filer Smart Your Guide under Rack2 Filer Smart on the all Apps screen Magic Desktop trial version...

Page 78: ...Snap Installs the following software ScanSnap Manager CardMinder ABBYY FineReader for ScanSnap ScanSnap Online Update Other Software Displays the Other Software window Dropbox icon Opens the Dropbox for Mac download web page Evernote icon Opens the Evernote window You can install Evernote for Mac or display the download web page SugarSync icon Opens the SugarSync Manager for Mac download web page ...

Page 79: ...Installing in Mac OS 79 Troubleshooting installation Displays Troubleshooting installation Operator s Guide Displays this manual Icon Function ...

Page 80: ...e is as follows 1 Turn on the computer and log in as a user with Administrator privileges 2 Insert the Setup DVD ROM into the DVD ROM drive The ScanSnap window appears 3 Double click the ScanSnap icon A confirmation message appears HINT When the installation is complete the ScanSnap Online Update window may appear For details refer to the ScanSnap Online Update Help ...

Page 81: ...e button The Important Information screen appears 6 Read Important Information and then click the Continue button The Software License Agreement screen appears 7 Read the END USER LICENSE AGREEMENT and click the Continue button A confirmation message appears 8 To accept the license agreement click the Agree button The Standard Install on disk name screen appears ...

Page 82: ...OS X v10 6 Installation starts When the installation is complete the About ScanSnap s Auto Power OFF function screen appears 11 Read the explanation and then click the Continue button The message The installation was successful appears on the screen HINT You can specify the software you want to install by clicking the Customize button The ScanSnap Manager and ScanSnap Online Update settings cannot...

Page 83: ...Installing in Mac OS 83 12 Click the Close button 13 Remove the Setup DVD ROM from the DVD ROM drive ...

Page 84: ...he computer and log in as a user with Administrator privileges 2 Insert the Setup DVD ROM into the DVD ROM drive The ScanSnap window appears 3 Double click the Other Software icon The Other Software window appears HINT An Internet connection is required to install Dropbox for Mac ...

Page 85: ... 4 Double click the Dropbox icon A web browser starts up and the Dropbox for Mac download web page opens Download and install Dropbox for Mac 5 When the installation is complete remove the Setup DVD ROM from the DVD ROM drive ...

Page 86: ...the computer and log in as a user with Administrator privileges 2 Insert the Setup DVD ROM into the DVD ROM drive The ScanSnap window appears 3 Double click the Other Software icon The Other Software window appears 4 Double click the Evernote icon The Evernote window is displayed ...

Page 87: ... license agreement click the Agree button A window to start installing Evernote for Mac appears HINT If you require the latest version of Evernote for Mac double click the Download latest version icon A web browser starts up and the Evernote for Mac download web page opens Download and install Evernote for Mac ...

Page 88: ...inished drag the Evernote icon on the desktop into the Trash 9 Remove the Setup DVD ROM from the DVD ROM drive 10 Prepare for the linkage with Evernote Start up Evernote and create a new Notebook ATTENTION If the installation is not successfully completed select Troubleshooting installation in the ScanSnap window and refer to Troubleshooting installation ...

Page 89: ...he computer and log in as a user with Administrator privileges 2 Insert the Setup DVD ROM into the DVD ROM drive The ScanSnap window appears 3 Double click the Other Software icon The Other Software window appears HINT An Internet connection is required to install SugarSync Manager for Mac ...

Page 90: ...lick the SugarSync icon A web browser starts up and the SugarSync Manager for Mac download web page opens Download and install SugarSync Manager for Mac 5 When the installation is complete remove the Setup DVD ROM from the DVD ROM drive ...

Page 91: ...to perform scanning and how to set the ScanSnap Manager in Windows Basic Scanning Operation Flow 92 Using ScanSnap with the Quick Menu 97 Profile 181 ScanSnap Folder Operations 194 Creating Scanned Images Depending on Intended Use 200 Configuring ScanSnap Manager 237 ...

Page 92: ...tings It is recommended that you select this button when you want to scan documents in optimum quality suitable for the paper size of the document Small File button Settings are Normal Color Gray 150 dpi B W 300 dpi for Image quality in the Scanning tab in the ScanSnap setup dialog box and default for other settings It is recommended that you select this button when you want to reduce the file siz...

Page 93: ...lick Menu Windows page 36 The ScanSnap setup dialog box appears 3 Select the Use Quick Menu check box 4 Click one of the profile buttons 5 Click the OK button to close the ScanSnap setup dialog box HINT The Small File button is selected in default For details about the default settings when using the Quick Menu refer to the ScanSnap Manager Help Profile Buttons ...

Page 94: ... scanning is completed HINT The Scan button setting is Duplex Scan Double sided in default Note that you can switch the Scan button setting to Simplex Scan Single sided in ScanSnap Manager For details refer to Scanning Only One Side of a Document page 200 You can also start scanning from the Right Click Menu For details refer to Right Click Menu Windows page 36 ATTENTION Do not connect or disconne...

Page 95: ...y differ from the original document in size Performing a scan by pressing the Scan button on the ScanSnap while one of the following applications is active with its dialog box brought to the front and selected on taskbar automatically starts the linkage between ScanSnap Manager and the application ScanSnap Organizer CardMinder linked only when the document is of business card size Rack2 Filer Smar...

Page 96: ...er Image scanning and file saving dialog box which appears during scanning The following dialog box appears when the scanning stops 2 Click the Quit button To continue scanning click the Continue Scanning button or press the Scan button on the ScanSnap after loading another document in the ScanSnap HINT Remove all documents from the ScanSnap after stopping the scan For details about how to remove ...

Page 97: ...h applications page 98 Linkage with cloud services page 100 Using Scanned Images Share the scanned document files with others Scan to Folder Save the scanned image directly in a shared folder on a network after scanning share the scanned image with others and inform them of the destination folder path by an e mail message automatically created with the path stated Send document files to participan...

Page 98: ...es Convert catalogs and pamphlets into digital data and save them Scan to Picture Folder Save scanned images of catalogs and pamphlets directly into your Pictures folder Linking with Applications Organize and manage the scanned document files ScanSnap Organizer Save the scanned images in a folder specified in ScanSnap Organizer allowing you to organize and manage the scanned images in ScanSnap Org...

Page 99: ...o Magic Desktop Save the scanned images files in Magic Desktop to manage and organize them Displayed when Magic Desktop trial version or Magic Desktop provided with ScanSnap S1300i Deluxe or sold separately is installed Quote text from your paper documents when you do not want to type it ABBYY Scan to Word ABBYY Scan to Excel R ABBYY Scan to PowerPoint R Have the scanned image text recognized and ...

Page 100: ...ent Save PDF files in Evernote Displayed when Evernote for Windows 3 5 or later is installed Manage handwritten notes through linkage with Evernote Scan to Evernote Note Save JPEG files in Evernote Displayed when Evernote for Windows 3 5 or later is installed Manage scanned documents through linkage with Google Docs Scan to Google Docs TM Save PDF files in Google Docs Manage scanned documents thro...

Page 101: ...lled Displayed when NET Framework 3 0 is installed Note that NET Framework 3 0 is also included in NET Framework 3 5 SP1 or later It is recommended that you use NET Framework 3 5 SP1 or later by updating Windows Even if NET Framework 4 or later is already installed you need to install NET Framework 3 0 separately because NET Framework 3 0 is not included in NET Framework 4 or later version The fol...

Page 102: ...Snap Organizer to display image data without opening them create folders and arrange files as you like HINT By registering the scan and save settings as a profile you can scan documents with the same profile at any time For details refer to Profile page 181 ScanSnap Manager can link with ScanSnap Organizer automatically For details refer to Automatic Linkage with Applications page 245 ...

Page 103: ...d HINT To use the Quick Menu you need to select the Use Quick Menu check box in the ScanSnap setup dialog box For details about how to perform scanning by using the Quick Menu refer to Basic Scanning Operation Flow page 92 ATTENTION You cannot start scanning when the Quick Menu is displayed Wait until ScanSnap Organizer links before scanning another document Do not move delete or rename the scanne...

Page 104: ...ndows Users 104 3 Click the ScanSnap Organizer icon The ScanSnap Organizer dialog box appears HINT For details about the functions of ScanSnap Organizer and how to use it refer to the ScanSnap Organizer User s Guide and ScanSnap Organizer Help ...

Page 105: ... page removal is selected when you store scanned images of business cards in CardMinder Data of up to 1 000 pages including blank pages can be stored in CardMinder at once HINT By registering the scan and save settings as a profile you can scan documents with the same profile at any time For details refer to Profile page 181 ScanSnap Manager can link with CardMinder automatically For details refer...

Page 106: ...the ADF paper chute cover To scan multiple business cards load them in a pile Do not leave space between the side guides and business cards HINT To use the Quick Menu you need to select the Use Quick Menu check box in the ScanSnap setup dialog box For details about how to perform scanning by using the Quick Menu refer to Basic Scanning Operation Flow page 92 ...

Page 107: ...that you select Automatic resolution or Best for Image quality in the Scanning tab of the ScanSnap setup dialog box ScanSnap Manager cannot link with CardMinder when Image quality is set to Excellent ATTENTION You cannot start scanning when the Quick Menu is displayed Wait until ScanSnap Manager links with CardMinder before scanning another document Do not move delete or rename the scanned image i...

Page 108: ...e Quick Menu for Windows Users 108 4 Check the scanned card image and the text recognition result HINT For details about the functions of CardMinder and how to use it refer to the CardMinder User s Guide and CardMinder Help ...

Page 109: ... an e mail message automatically created with the path stated HINT The default e mail program is used as the e mail program to link with The e mail program may not properly link with ScanSnap Manager even if it is the default e mail program In this case contact the manufacturer of the e mail software For configuring e mail program settings refer to E mail Program Settings page 113 By registering t...

Page 110: ... on the ScanSnap to start a scan The Quick Menu appears when the scanning is completed 3 Click the Scan to Folder icon The Scan to Folder dialog box appears HINT To use the Quick Menu you need to select the Use Quick Menu check box in the ScanSnap setup dialog box For details about how to perform scanning by using the Quick Menu refer to Basic Scanning Operation Flow page 92 ...

Page 111: ... message to notify others For details about the Scan to Folder dialog box refer to the ScanSnap Manager Help ATTENTION You cannot start scanning after the Quick Menu is displayed and before the Scan to Folder dialog box is closed Close the Scan to Folder dialog box before scanning the next document Do not move delete or rename scanned image in other applications after the Quick Menu is displayed a...

Page 112: ...utton The scanned image file is saved in the specified folder HINT When you select the State a path to a destination folder in an E mail message check box in the Scan to Folder dialog box a new message window appears listing the destination folder path where the file is saved ...

Page 113: ...m as default and click the OK button Windows 8 1 Right click the Start screen and click All apps on the app bar Set your default programs under Default Programs The Set Default Programs dialog box appears 2 Select an e mail program to link with ScanSnap Manager from Programs 3 Select Set this program as default and click the OK button Windows 7 Windows Vista 1 Select Start menu Default Programs Se...

Page 114: ... is used to link with ScanSnap Manager If no e mail program is selected select an e mail program to link with ScanSnap Manager in the E mail drop down list E mail programs that cannot be selected here cannot be set to link with ScanSnap Manager Tested e mail programs Windows Live Mail Windows Mail Windows Vista Outlook 2013 2010 2007 2003 Outlook Express 6 Thunderbird version 17 0 2 ...

Page 115: ...ly link with ScanSnap Manager even if it is the default e mail program In this case contact the manufacturer of the e mail software For configuring e mail program settings refer to E mail Program Settings page 113 By registering the scan and save settings as a profile you can scan documents with the same profile at any time For details refer to Profile page 181 ScanSnap Folder can also be used for...

Page 116: ...r details about how to change the settings Preferences page 119 HINT To use the Quick Menu you need to select the Use Quick Menu check box in the ScanSnap setup dialog box For details about how to perform scanning by using the Quick Menu refer to Basic Scanning Operation Flow page 92 ATTENTION Up to ten files can be attached to an e mail message When you scan more than one document with the scan s...

Page 117: ...e ScanSnap Manager Help HINT You can configure the settings to not show the Scan to E mail dialog box If you configure the settings to not show the Scan to E mail dialog box a new message window appears with the file attached For details about how to change the settings Preferences page 119 ATTENTION You cannot start scanning after the Quick Menu is displayed and before the Scan to E mail dialog b...

Page 118: ...ck box is selected in the Scan to E mail Options dialog box or the Scan to E mail dialog box click the Attach button to display the following Scan to E mail Set a password dialog box Enter a password and then click the OK button If you click the Cancel button a confirmation message appears to continue processing without a password If you do not want to set a document open password click the Yes bu...

Page 119: ...nk with Scan to E mail 1 Move the mouse cursor to the Scan to E mail icon and then click The Scan to E mail Options dialog box appears 2 Change the settings For details about the Scan to E mail Options dialog box refer to the ScanSnap Manager Help 3 Click the OK button to close the Scan to E mail Options dialog box ...

Page 120: ... of the document may appear as lines on the generated scanned image depending on the scanning method and paper conditions If you print such an image the printed image will also have lines appearing in it The scanned image will be printed at a resolution of 150 dpi regardless of the settings specified for Image quality in the Scanning tab HINT By registering the scan and save settings as a profile ...

Page 121: ...ut how to change the settings Preferences page 123 3 Click the Scan to Print icon The Scan to Print dialog box appears HINT To use the Quick Menu you need to select the Use Quick Menu check box in the ScanSnap setup dialog box For details about how to perform scanning by using the Quick Menu refer to Basic Scanning Operation Flow page 92 HINT You can configure the settings to not show the Scan to ...

Page 122: ... Image saving folder For details about the Scan to Print dialog box refer to the ScanSnap Manager Help 5 Click the Print button The scanned image is printed ATTENTION You cannot start scanning after the Quick Menu is displayed and before the Scan to Print dialog box is closed Close the Scan to Print dialog box before scanning the next document Do not move delete or rename the scanned image in othe...

Page 123: ... link with Scan to Print 1 Move the mouse cursor to the Scan to Print icon and then click The Scan to Print Options dialog box appears 2 Change the setting For details about the Scan to Print Options dialog box refer to the ScanSnap Manager Help 3 Click the OK button to close the Scan to Print Options dialog box ...

Page 124: ...to PDF files and manages them in a computer You can manage the documents as if you bind them store them on a bookshelf and browse them as if you flip through a book The following settings in ScanSnap Manager are disabled when the scanned image is saved to Rack2 Filer Smart Rename file after scanning Color high compression HINT By registering the scan and save settings as a profile you can scan doc...

Page 125: ...ge 127 ATTENTION When you perform a scan with JPEG jpg selected for File format in the File option tab of the ScanSnap setup dialog box you cannot save the image in Rack2 Filer Smart HINT To use the Quick Menu you need to select the Use Quick Menu check box in the ScanSnap setup dialog box For details about how to perform scanning by using the Quick Menu refer to Basic Scanning Operation Flow page...

Page 126: ...s Users 126 3 Click the Scan to Rack2 Filer Smart icon Rack2 Filer Smart starts up and the PDF file created by the ScanSnap is saved in Rack2 Filer Smart HINT For details about how to use Rack2 Filer Smart refer to the Rack2 Filer Smart Your Guide ...

Page 127: ...ck The ScanSnap Rack2 Filer Smart dialog box appears 2 Change the settings In this dialog box specify the destination to save the scanned image For details about the ScanSnap Rack2 Filer Smart dialog box refer to the Rack2 Bookshelf Window Help To show the Rack2 Bookshelf Window Help click the Help button in the ScanSnap Rack2 Filer Smart dialog box 3 Click the OK button to close the ScanSnap Rack...

Page 128: ...p or memos and images created on a mobile device with various work or personal groups manage them and save them to Rack2 Filer Smart Magic Desktop can also link with Facebook The following settings in ScanSnap Manager are disabled when the scanned image is saved to Magic Desktop Renaming file after scanning Color high compression HINT By registering the scan and save settings as a profile you can ...

Page 129: ...s saved in Magic Desktop HINT To use the Quick Menu you need to select the Use Quick Menu check box in the ScanSnap setup dialog box For details about how to perform scanning by using the Quick Menu refer to Basic Scanning Operation Flow page 92 ATTENTION You cannot start scanning when the Quick Menu is displayed Save the scanned image to Magic Desktop before scanning another document Do not move ...

Page 130: ...nap Connect Application installed on the mobile device in order to use this function Download ScanSnap Connect Application for the mobile device from an application store such as iTunes the App Store or Google Play For information about the operating system that ScanSnap Connect Application supports please visit the following web page http scansnap fujitsu com g support en The number of scanned im...

Page 131: ...re Using Scan to Mobile First launch A firewall alert may be displayed When the alert is displayed select Allow access or Unblock buttons to continue processing The following message appears Click the OK button to open the Scan to Mobile Basic dialog box In the Scan to Mobile Basic dialog box enter a password to connect to the mobile device For details about other setting items refer to the Scan t...

Page 132: ...cation area to display the Scan to Mobile icon in the displayed menu The Scan to Mobile icon shows the communication status between the computer and the mobile device The appearance of the icon changes according to the communication status as shown below Status Scan to Mobile icon Waiting Standby Sending Sending error Rejected ...

Page 133: ... setup dialog box For details about how to perform scanning by using the Quick Menu refer to Basic Scanning Operation Flow page 92 ATTENTION When Scan to Mobile has already started and is active with the application selected on the taskbar and the Scan to Mobile dialog box brought to front ScanSnap Manager links with Scan to Mobile automatically and the Quick Menu does not appear To show the Quick...

Page 134: ...ur mobile device For details about how to connect to the computer from your mobile device refer to the ScanSnap Connect Application User s Guide for your mobile device When the connection is established the Scan to Mobile dialog box appears showing the mobile device that is currently connected to the computer Then the scanned image is sent to the mobile device ...

Page 135: ... the Scan to Mobile Basic dialog box the Send button appears in the Scan to Mobile dialog box Click the Send button to send the image to the mobile device For details about the features of ScanSnap Connect Application for mobile devices and how to use it refer to the ScanSnap Connect Application User s Guide for your mobile device HINT The Scan to Mobile dialog box closes automatically when the mo...

Page 136: ...nap Connect Application User s Guide for your mobile device The Scan to Mobile dialog box appears on your computer When the connection is established the mobile device that is currently connected to the computer is shown in the Scan to Mobile dialog box 3 Load a document in the ScanSnap For details refer to How to Load Documents page 50 HINT For details about the features of ScanSnap Connect Appli...

Page 137: ...with Scan to Mobile press the Scan button on the ScanSnap and start a scan while Scan to Mobile is active where this application is currently selected on the taskbar and the Scan to Mobile dialog box is brought to front HINT When you select the Wait until the Send button is clicked check box in the Scan to Mobile Basic dialog box the Send button appears in the Scan to Mobile dialog box Click the S...

Page 138: ...nk with Scan to Mobile 1 Move the mouse cursor to the Scan to Mobile icon and then click The Scan to Mobile Options dialog box appears 2 Change the settings For details about the Scan to Mobile Options dialog box refer to the ScanSnap Manager Help 3 Click the OK button to close the Scan to Mobile Options dialog box ...

Page 139: ... to use this function You can save up to 100 files to your Dropbox folder at once HINT When you first log into Dropbox after installing Dropbox for Windows the Dropbox folder which is the sync folder used for Dropbox is automatically created By registering the scan and save settings as a profile you can scan documents with the same profile at any time For details refer to Profile page 181 ScanSnap...

Page 140: ...e the settings Preferences page 142 3 Click the Scan to Dropbox icon The Scan to Dropbox dialog box appears HINT To use the Quick Menu you need to select the Use Quick Menu check box in the ScanSnap setup dialog box For details about how to perform scanning by using the Quick Menu refer to Basic Scanning Operation Flow page 92 HINT You can configure the settings to not show the Scan to Dropbox dia...

Page 141: ... scanned image is saved to your Dropbox folder ATTENTION The file will not be synced with Dropbox unless you select the Dropbox folder as the destination folder You cannot start scanning after the Quick Menu is displayed and before the Scan to Dropbox dialog box is closed Close the Scan to Dropbox dialog box before scanning the next document Do not move delete or rename the scanned image in other ...

Page 142: ... with Scan to Dropbox 1 Move the mouse cursor to the Scan to Dropbox icon and then click The Scan to Dropbox Options dialog box appears 2 Change the setting For details about the Scan to Dropbox Options dialog box refer to the ScanSnap Manager Help 3 Click the OK button to close the Scan to Dropbox Options dialog box ...

Page 143: ...the PDF file becomes searchable in Evernote ATTENTION You need to create an Evernote account free or paid You first need to sign in to Evernote for Windows to save a file to Evernote HINT By registering the scan and save settings as a profile you can scan documents with the same profile at any time For details refer to Profile page 181 ScanSnap Folder can also be used for this operation For detail...

Page 144: ...ernote Document icon and then click For details about how to change the settings Preferences page 146 HINT To use the Quick Menu you need to select the Use Quick Menu check box in the ScanSnap setup dialog box For details about how to perform scanning by using the Quick Menu refer to Basic Scanning Operation Flow page 92 ATTENTION You cannot start scanning when the Quick Menu is displayed Save the...

Page 145: ...n the File option tab of the ScanSnap setup dialog box a separate PDF file will be created from each JPEG file The following dialog box appears during file creation Note that text recognition will be performed only on pages containing text which is not yet recognized HINT The file in which the scanned image is saved remains in the folder specified for Image saving folder in the Save tab of the Sca...

Page 146: ...o Evernote Document 1 Move the mouse cursor to the Scan to Evernote Document icon and then click The Scan to Evernote Options dialog box appears 2 Change the settings For details about the Scan to Evernote Options dialog box refer to the ScanSnap Manager Help 3 Click the OK button to close the Scan to Evernote Options dialog box ...

Page 147: ...ritten characters and the file becomes searchable in Evernote ATTENTION You need to create an Evernote account free or paid You first need to sign in to Evernote for Windows to save a file to Evernote HINT By registering the scan and save settings as a profile you can scan documents with the same profile at any time For details refer to Profile page 181 ScanSnap Folder can also be used for this op...

Page 148: ...ted HINT To use the Quick Menu you need to select the Use Quick Menu check box in the ScanSnap setup dialog box For details about how to perform scanning by using the Quick Menu refer to Basic Scanning Operation Flow page 92 ATTENTION You cannot start scanning when the Quick Menu is displayed Save the JPEG file to Evernote before scanning the next document Do not move delete or rename the scanned ...

Page 149: ...llowing dialog box appears during file creation When you select PDF pdf for File format in the File option tab of the ScanSnap setup dialog box a four digit serial number is automatically added to the name of the file which is saved to Evernote e g When the file name is ScanSnap the file is saved as ScanSnap_0001 ScanSnap_0002 ScanSnap_0003 The file in which the scanned image is saved remains in t...

Page 150: ...ramework 3 5 SP1 or later It is recommended that you use NET Framework 3 5 SP1 or later by updating Windows If NET Framework 4 or later is already installed you need to install NET Framework 3 0 separately because NET Framework 3 0 is not included in NET Framework 4 or later version HINT By registering the scan and save settings as a profile you can scan documents with the same profile at any time...

Page 151: ...le Docs TM icon and then click For details about how to change the settings Preferences page 154 HINT To use the Quick Menu you need to select the Use Quick Menu check box in the ScanSnap setup dialog box For details about how to perform scanning by using the Quick Menu refer to Basic Scanning Operation Flow page 92 ATTENTION You cannot start scanning when the Quick Menu is displayed Save the PDF ...

Page 152: ... text recognition ATTENTION If the computer is shared with other users do not select the Save your account information check box in this dialog box Otherwise other users will be able to log into Google Docs automatically Scan to Google Docs TM is not available in a proxy environment that requires authentication upon connecting to the Internet HINT If you specify a Google account in the Scan to Goo...

Page 153: ... JPEG file The following dialog box appears during file creation Note that text recognition will be performed only on pages containing text which is not yet recognized HINT If you select the Close this window when save completes check box in the Scan to Google Docs TM dialog box the Scan to Google Docs TM dialog box will automatically close from next scanning on when the saving is completed HINT G...

Page 154: ...ears 2 Change the settings For details about the Scan to Google Docs TM Options dialog box refer to the ScanSnap Manager Help 3 Click the OK button to close the Scan to Google Docs TM Options dialog box ATTENTION If the computer is shared with other users do not set your information in Email and Password Otherwise other users will be able to log into Google Docs automatically It is recommended to ...

Page 155: ...d in NET Framework 3 5 SP1 or later It is recommended that you use NET Framework 3 5 SP1 or later by updating Windows If NET Framework 4 or later is already installed you need to install NET Framework 3 0 separately because NET Framework 3 0 is not included in NET Framework 4 or later version A maximum of 100 scanned image files can be posted to Salesforce Chatter at once HINT By registering the s...

Page 156: ... Scan to Salesforce Chatter move the mouse cursor to the Scan to Salesforce Chatter icon and then click For details about how to change the settings Preferences page 160 3 Click the Scan to Salesforce Chatter icon The Scan to Salesforce Chatter Login dialog box appears HINT To use the Quick Menu you need to select the Use Quick Menu check box in the ScanSnap setup dialog box For details about how ...

Page 157: ... other users do not select the Save user account information check box in this dialog box Otherwise other users will be able to log into Salesforce automatically Scan to Salesforce Chatter is not available in a proxy environment that requires authentication upon connecting to the Internet HINT If you specify a Salesforce account in the Scan to Salesforce Chatter Options dialog box the Scan to Sale...

Page 158: ...d whether to save the scanned image in the folder specified for Image saving folder For details about the Scan to Salesforce Chatter dialog box refer to the ScanSnap Manager Help ATTENTION You cannot start scanning after the Quick Menu is displayed and before the Scan to Salesforce Chatter dialog box is closed Close the Scan to Salesforce Chatter dialog box before scanning the next document Do not...

Page 159: ...dialog box when the posting is completed HINT If you select the Close this window when posting completes check box above the Scan to Salesforce Chatter dialog box will automatically close from next scanning on when the posting is completed Salesforce does not start up after the posting has completed To check the saved scanned image file start a web browser and log into Salesforce ...

Page 160: ...settings For details about the Scan to Salesforce Chatter Options dialog box refer to the ScanSnap Manager Help 3 Click the OK button to close the Scan to Salesforce Chatter Options dialog box ATTENTION If the computer is shared with other users do not set your information in User Name Password and Security Token Otherwise other users will be able to log into Salesforce automatically It is recomme...

Page 161: ...r to use this function You can save up to 100 files to your SugarSync folder at once HINT When you first log into SugarSync after installing SugarSync Manager for Windows My SugarSync is automatically created My SugarSync is a sync folder used in SugarSync By registering the scan and save settings as a profile you can scan documents with the same profile at any time For details refer to Profile pa...

Page 162: ...s when the scanning is completed To change the settings for Scan to SugarSync move the mouse cursor to the Scan to SugarSync icon and then click For details about how to change the settings Preferences page 165 HINT To use the Quick Menu you need to select the Use Quick Menu check box in the ScanSnap setup dialog box For details about how to perform scanning by using the Quick Menu refer to Basic ...

Page 163: ...name the file and specify your SugarSync folder For details about the Scan to SugarSync dialog box refer to the ScanSnap Manager Help HINT You can configure the settings to not show the Scan to SugarSync dialog box If you configure the settings to not show the Scan to SugarSync dialog box scanned images are saved directly to the SugarSync sync folder For details about how to change the settings Pr...

Page 164: ...u select a SugarSync folder as the destination folder You cannot start scanning after the Quick Menu is displayed and before the Scan to SugarSync dialog box is closed Close the Scan to SugarSync dialog box before scanning the next document Do not move delete or rename the scanned image in other applications after the Quick Menu is displayed and before the Scan to SugarSync dialog box is closed ...

Page 165: ...Scan to SugarSync 1 Move the mouse cursor to the Scan to SugarSync icon and then click The Scan to SugarSync Options dialog box appears 2 Change the settings For details about the Scan to SugarSync Options dialog box refer to the ScanSnap Manager Help 3 Click the OK button to close the Scan to SugarSync Options dialog box ...

Page 166: ...gistration to use them Install these applications and complete the user registration to view the converted documents on your computer For details on the applications that are supported by ABBYY FineReader for ScanSnap and their versions refer to the ABBYY FineReader for ScanSnap User s Guide After installing a supported application enable the application Do not use this function while you are work...

Page 167: ...hown below and then click The ABBYY Scan to Word icon ATTENTION When you perform a scan with JPEG jpg selected for File format in the File option tab of the ScanSnap setup dialog box scanned data cannot be converted into a Word Excel or PowerPoint file HINT To use the Quick Menu you need to select the Use Quick Menu check box in the ScanSnap setup dialog box For details about how to perform scanni...

Page 168: ...an to Excel R icon or ABBYY Scan to PowerPoint R icon The following dialog box appears and conversion starts When the conversion is completed Word Excel or PowerPoint starts up and the conversion result is displayed ATTENTION You cannot start scanning when the Quick Menu is displayed Wait until the conversion is over to scan another document Do not move delete or rename the scanned image in other ...

Page 169: ... to the ABBYY Scan to Word icon ABBYY Scan to Excel R icon or ABBYY Scan to PowerPoint R icon and then click The ABBYY FineReader for ScanSnap 5 0 Settings dialog box appears 2 Change the settings For details about the ABBYY FineReader for ScanSnap 5 0 Settings dialog box refer to the ABBYY FineReader for ScanSnap User s Guide 3 Click the OK button to close the ABBYY FineReader for ScanSnap 5 0 Se...

Page 170: ...the following features Before performing text recognition check whether the documents you want to convert are suitable for conversion according to the following guidelines Application Suitable for conversion Not suitable for conversion ABBYY Scan to Word Documents with simple layouts consisting of single or double columns Documents with complex layouts containing a mixture of diagrams tables and t...

Page 171: ...han 10 points Skewed documents Documents written in languages other than the specified language Documents with characters on an unevenly colored background e g Shaded characters Documents with many decorated characters e g Decorated characters embossed outlined Documents with characters on a patterned background e g Characters overlapping illustrations and diagrams Documents with many characters c...

Page 172: ...s not duplicated Only tables and character strings are reproduced A converted PowerPoint document will not have the original background color and patterns Documents placed upside down or in landscape orientation cannot be recognized properly Select the Automatic image rotation check box page 210 or load documents face down in portrait orientation If bleed through reduction is enabled the recogniti...

Page 173: ...Point setting When you start up Scan to Microsoft SharePoint for the first time you need to register a SharePoint site Once you register the SharePoint site ScanSnap Manager automatically connects to that site from the next startup For more details refer to the Scan to Microsoft SharePoint User s Guide HINT By registering the scan and save settings as a profile you can scan documents with the same...

Page 174: ...nd then click For details about how to change the settings Preferences page 176 HINT To use the Quick Menu you need to select the Use Quick Menu check box in the ScanSnap setup dialog box For details about how to perform scanning by using the Quick Menu refer to Basic Scanning Operation Flow page 92 ATTENTION You cannot start scanning when the Quick Menu is displayed Wait until ScanSnap Manager li...

Page 175: ...rts up 4 From the Site Tree Pane select the document library in which you want to save the scanned image The Index Pane appears 5 Enter information such as the title and click the Accept button The scanned image is saved in the specified document library HINT For details refer to the Scan to Microsoft SharePoint User s Guide ...

Page 176: ...an to SharePoint 1 Move the mouse cursor to the Scan to SharePoint icon and then click The Scan to SharePoint Options dialog box appears 2 Change the settings For details about the Scan to SharePoint Options dialog box refer to the ScanSnap Manager Help 3 Click the OK button to close the Scan to SharePoint Options dialog box ...

Page 177: ...lder is set as the Pictures folder by default Windows 8 1 Windows 8 Windows 7 Windows Vista Drive name such as C Users user name Pictures ScanSnap Windows XP Drive name such as C Documents and Settings user name My Documents My Pictures ScanSnap By registering the scan and save settings as a profile you can scan documents with the same profile at any time For details refer to Profile page 181 ...

Page 178: ... settings Preferences page 180 3 Click the Scan to Picture Folder icon The Scan to Picture Folder dialog box appears HINT To use the Quick Menu you need to select the Use Quick Menu check box in the ScanSnap setup dialog box For details about how to perform scanning by using the Quick Menu refer to Basic Scanning Operation Flow page 92 HINT You can configure the settings to not show the Scan to Pi...

Page 179: ...p 5 Click the Save button The scanned image is saved in the Pictures folder ATTENTION You cannot start scanning after the Quick Menu is displayed and before the Scan to Picture Folder dialog box is closed Close the Scan to Picture Folder dialog box before scanning the next document Do not move delete or rename scanned image in other applications after the Quick Menu is displayed and before the Sca...

Page 180: ...ure Folder 1 Move the mouse cursor to the Scan to Picture Folder icon and then click The Scan to Picture Folder Options dialog box appears 2 Change the settings For details about the Scan to Picture Folder Options dialog box refer to the ScanSnap Manager Help 3 Click the OK button to close the Scan to Picture Folder Options dialog box ...

Page 181: ...er icon to show the Left Click Menu HINT To use a profile you need to clear the Use Quick Menu check box in the ScanSnap setup dialog box You can also select a profile from Profile in the ScanSnap setup dialog box Profiles configured for the following scanner models will be carried over to ScanSnap S1300i if the computer is the same ScanSnap iX500 ScanSnap SV600 ScanSnap S1500 ScanSnap S1500M Scan...

Page 182: ...n Settings page 237 Profile Management For details about how to add change or delete profiles refer to the following To add a profile page 182 To change scan settings for profiles page 186 To rename a profile page 188 To delete a profile page 190 Adding Profiles 1 Select Scan Button Settings from the Right Click Menu For details about the Right Click Menu refer to Right Click Menu Windows page 36 ...

Page 183: ...ofile for Windows Users 183 2 Configure the scan settings in each tab For details about each tab refer to the ScanSnap Manager Help 3 Select Add Profile from Profile The Add new profile dialog box appears ...

Page 184: ...Profile for Windows Users 184 4 Type in a new profile name and click the OK button The added profile appears in Profile in the ScanSnap setup dialog box ...

Page 185: ... the Standard display order 1 Select Profile Management from the Right Click Menu or Profile in the ScanSnap setup dialog box The ScanSnap Manager Profile Management dialog box appears 2 Select a profile from the list to arrange profiles in a different order 3 Click the Up or Down button to move the profile to its desired position in the list 4 Click the Close button to close the ScanSnap Manager ...

Page 186: ... details about the Right Click Menu refer to Right Click Menu Windows page 36 The ScanSnap setup dialog box appears 2 Select a profile to change from Profile 3 Change the scan settings in each tab For details about each tab refer to the ScanSnap Manager Help HINT Clear the Use Quick Menu check box if it is selected ...

Page 187: ...on HINT If you select another profile from Profile before clicking the OK button the following message appears When you click the Yes button the modified settings are overwritten and the profile switches to the one you selected from Profile When you click the No button the modified settings are canceled and the profile switches to the one you selected from Profile HINT The confirmation message doe...

Page 188: ...log box appears 2 Select a profile and click the Rename button The Rename dialog box appears HINT If you cannot select Profile Management in the Right Click Menu clear the Use Quick Menu check box in the ScanSnap setup dialog box You can also display the ScanSnap Manager Profile Management dialog box by selecting Profile Management from Profile in the ScanSnap setup dialog box ATTENTION The Standa...

Page 189: ...Profile for Windows Users 189 3 Type in a new name and click the OK button The profile is renamed 4 Click the Close button to close the ScanSnap Manager Profile Management dialog box ...

Page 190: ...le and click the Delete button The Delete Profile dialog box appears 3 Click the Yes button The selected profile is deleted HINT If you cannot select Profile Management in the Right Click Menu clear the Use Quick Menu check box in the ScanSnap setup dialog box You can also display the ScanSnap Manager Profile Management dialog box by selecting Profile Management from Profile in the ScanSnap setup ...

Page 191: ...erform scanning The following explains an example in which the scanned image file is saved to ScanSnap Organizer 1 Select Scan Button Settings from the Right Click Menu For details about the Right Click Menu refer to Right Click Menu Windows page 36 The ScanSnap setup dialog box appears 2 Clear the Use Quick Menu check box 3 Click the OK button to close the ScanSnap setup dialog box ...

Page 192: ...Profile for Windows Users 192 4 Select Standard from the Right Click Menu 5 Load a document in the ScanSnap For details refer to How to Load Documents page 50 ...

Page 193: ...Profile for Windows Users 193 6 Press the Scan button on the ScanSnap to start a scan The ScanSnap Organizer dialog box appears when the scanning is completed ...

Page 194: ...ifying ScanSnap Folder directly from the application when you scan ATTENTION You can use ScanSnap Folder with applications or cloud services that support the following PDF files or JPEG files Those without a file format specified HINT The files in ScanSnap Folder will be deleted automatically after a set number of days because it is a temporary folder The number of days to keep the files can be ch...

Page 195: ... configure scan settings refer to How to Configure Scan Settings page 237 How to Perform a Scan This section explains how to use ScanSnap Folder to perform scanning The following explains an example in which the scanned image file is attached to an e mail in Windows Live Mail 1 Click the Attach file button The Open dialog box appears ATTENTION ScanSnap Folder cannot be used if it is disabled To en...

Page 196: ...196 2 Click Computer My Computer for Windows XP HINT For Windows 8 1 Windows 8 Windows 7 or Windows Vista when you select the ScanSnap Folder registered in Favorites Favorite Links for Windows Vista scanning becomes available in some applications ...

Page 197: ...ils refer to How to Load Documents page 50 5 Press the Scan button on the ScanSnap to start a scan The ScanSnap Folder dialog box appears when the scanning is completed ATTENTION Selecting ScanSnap Folder from some applications may terminate those applications If your application ends take an alternate measure Use your application separately after starting an application in the Quick Menu to proce...

Page 198: ...ows Users 198 6 Check the scanned image in the preview area In the ScanSnap Folder dialog box you can rename the file and convert the file format For details about the ScanSnap Folder dialog box refer to the ScanSnap Manager Help Preview ...

Page 199: ...ScanSnap Folder Operations for Windows Users 199 7 Click the Save button The file is saved to ScanSnap Folder 8 Select the file to be attached and click the Open button The file is attached ...

Page 200: ... simplex scanning perform the following steps to change the setting 1 Select Scan Button Settings from the Right Click Menu For details about the Right Click Menu refer to Right Click Menu Windows page 36 The ScanSnap setup dialog box appears 2 In the Scanning side drop down list in the Scanning tab select Simplex Scan Single sided 3 Click the OK button to close the ScanSnap setup dialog box 4 Loa...

Page 201: ...e Scan button on the ScanSnap to start a scan Image data of the scanned side of the document is saved HINT When you select Simplex scan from the Right Click Menu scanning is performed in simplex mode even if Duplex Scan Double sided is specified for Scanning side in the Scanning tab ...

Page 202: ...lor gray or black white and saves documents in their respective color modes If you want to scan color documents and save them in gray or black white change the settings in the following procedure 1 Select Scan Button Settings from the Right Click Menu For details about the Right Click Menu refer to Right Click Menu Windows page 36 The ScanSnap setup dialog box appears 2 In Color mode drop down lis...

Page 203: ...nding on Intended Use for Windows Users 203 4 Load a document in the ScanSnap For details refer to How to Load Documents page 50 5 Press the Scan button on the ScanSnap to start a scan Scanned image is saved in gray or black white ...

Page 204: ...enu refer to Right Click Menu Windows page 36 The ScanSnap setup dialog box appears 2 In the Color mode drop down list in the Scanning tab select Color high compression 3 Click the OK button to close the ScanSnap setup dialog box ATTENTION In Color high compression mode different compression rates are applied to characters and backgrounds Therefore the file size of a document with mostly text char...

Page 205: ...tended Use for Windows Users 205 4 Load a document in the ScanSnap For details refer to How to Load Documents page 50 5 Press the Scan button on the ScanSnap to start a scan The scanned document is saved as highly compressed color image data ...

Page 206: ...t Click Menu For details about the Right Click Menu refer to Right Click Menu Windows page 36 The ScanSnap setup dialog box appears 2 Select the Blank page removal check box in the Scanning tab 3 Click the OK button to close the ScanSnap setup dialog box ATTENTION The following documents may be detected as blank Almost blank documents with only a few characters Documents of only one color includin...

Page 207: ...ding on Intended Use for Windows Users 207 4 Load a document in the ScanSnap For details refer to How to Load Documents page 50 5 Press the Scan button on the ScanSnap to start a scan Scanned image is saved without any blank pages ...

Page 208: ...ay be adjusted at a wrong angle when scanning the following types of documents In that case clear the Deskew by text on document check box Documents on which pitches between lines or characters are extremely narrow or characters are overlapped Documents with many outlined or decorated characters Documents with many photographs or figures and few characters Documents with characters on a patterned ...

Page 209: ...de option dialog box appears 3 Select the Deskew by text on document check box 4 Click the OK button to close all open dialog boxes 5 Load a document in the ScanSnap For details refer to How to Load Documents page 50 6 Press the Scan button on the ScanSnap to start a scan Scanned image is saved with skewed character strings corrected ...

Page 210: ...tion check box Documents with many extremely large or small characters Documents on which pitches between lines or characters are extremely narrow or characters are overlapped Documents with many characters contacting underlines or borders Documents with many photographs or figures and few characters Documents with characters on an unevenly colored background e g Shaded characters Documents with m...

Page 211: ...image rotation check box in the Scanning tab 3 Click the OK button to close the ScanSnap setup dialog box 4 Load a document in the ScanSnap For details refer to How to Load Documents page 50 5 Press the Scan button on the ScanSnap to start a scan The scanned image is saved in correct orientation ...

Page 212: ...in the Scanning tab The Scanning mode option dialog box appears ATTENTION For documents like the following bleed through reduction may not function effectively In that case clear the Reduce bleed through check box Documents with light colored letters or pictures documents with thin letters or lines documents with a dark background color The color may not be reproduced or the color may be changed I...

Page 213: ...d through check box The following message appears 4 Click the OK button to close all open dialog boxes 5 Load a document in the ScanSnap For details refer to How to Load Documents page 50 6 Press the Scan button on the ScanSnap to start a scan The scanned image is saved with reduced bleed through ...

Page 214: ...idths or lengths in one batch To scan documents of different widths or lengths in one batch change the settings in the following procedure 1 Select Scan Button Settings from the Right Click Menu For details about the Right Click Menu refer to Right Click Menu Windows page 36 The ScanSnap setup dialog box appears 2 In the Paper tab select Automatic detection in Paper size ...

Page 215: ...p setup dialog box 5 Load documents in the ScanSnap 1 Align the edges of the documents ATTENTION If you scan documents of different widths or lengths in one batch with Check Length selected documents will be detected as multifeeds and scanning cannot be performed Note that scanning Letter and A4 size documents in the same batch does not result in multifeed detection ...

Page 216: ...ide guides straight into the ADF paper chute cover If the documents are skewed during scanning the quality of scanned image data may be degraded partly lost image data slant lines produced or scanned image data may be output in a different size than the original If you have difficulties in scanning the documents straight it is recommended to scan documents in several batches documents of the same ...

Page 217: ...ended Use for Windows Users 217 6 Press the Scan button on the ScanSnap to start a scan Scanned images are saved in the original document sizes ATTENTION If the documents are scanned skewed the images may not be output in their original sizes ...

Page 218: ...r to Documents for Scanning page 48 ATTENTION Long page documents should be loaded one sheet at a time in the ADF paper chute cover When you scan long pages take note of the following Loading Ejecting Hold the document with your hands so that it does not fall out of the ADF paper chute cover Secure enough space where the documents are ejected from the ScanSnap and pick up the documents with your h...

Page 219: ...ge and continue scanning the next document is also scanned as long page ATTENTION When Excellent is selected in the Image quality drop down list of the Scanning tab in the ScanSnap setup dialog box the dialog box below appears and long page scanning is not available When you perform a long page scan the current settings are ignored and the following settings are used Multifeed Detection None Paper...

Page 220: ...f slips and save each slip as a PDF file To save image data in multiple PDF files change the settings in the following procedure 1 Select Scan Button Settings from the Right Click Menu For details about the Right Click Menu refer to Right Click Menu Windows page 36 The ScanSnap setup dialog box appears 2 In the File format drop down list in the File option tab select PDF pdf and then click the Opt...

Page 221: ... For details refer to How to Load Documents page 50 6 Press the Scan button on the ScanSnap to start a scan One PDF file is created every time the number of pages specified in step 3 has been scanned HINT In duplex mode two pages front back are created per document When you select the Blank page removal check box in the Scanning tab the number of pages of the original document and the scanned imag...

Page 222: ...able PDF files change the settings in the following procedure 1 Select Scan Button Settings from the Right Click Menu For details about the Right Click Menu refer to Right Click Menu Windows page 36 The ScanSnap setup dialog box appears 2 In the File format drop down list in the File option tab select PDF pdf HINT It is recommended that you select Better or Best for Image quality in the Scanning t...

Page 223: ...4 Click the OK button to close the message 5 Specify the text recognition option Language Select the language Japanese English French German Italian Spanish Chinese simplified Chinese traditional Korean Russian and Portuguese can be selected Target pages Select All pages to perform text recognition for all pages and First page for just the first page ...

Page 224: ...ution Skewed documents Documents written in languages other than the specified language Documents including texts written in italic characters Documents containing characters with superscripts subscripts and complicated mathematical expressions Documents with characters on an unevenly colored background e g Shaded characters Documents with many decorated characters e g Decorated characters embosse...

Page 225: ...keywords for the PDF file Mark black white documents in the following way Any regular highlight pen can be used The following shows the colors and thickness recommended for highlight pens Mark a straight line over a single character string The supported range of a marked section is as follows Minimum 3 mm short side 10 mm long side Maximum 20 mm short side 150 mm long side Use only one color per p...

Page 226: ...stained Documents with too many marked sections on a single page The following types of marked character strings cannot be set as keywords The size of the marked section is outside the supported range The marking is irregular e g skewed Multiple marked sections are too close to each other The color of the highlight pen is too pale or the color has faded When you mark more than one character string...

Page 227: ...lect Scan Button Settings from the Right Click Menu For details about the Right Click Menu refer to Right Click Menu Windows page 36 The ScanSnap setup dialog box appears 2 In the File format drop down list in the File option tab select PDF pdf HINT It is recommended that you select Better or Best for Image quality in the Scanning tab of the ScanSnap setup dialog box ...

Page 228: ...ertical HINT The following explanation is for when you select First marked section Select this button to set a character string such as a title of a document as a keyword for the PDF file Example When only the title of a document is marked the marked character string is set as a keyword for the PDF file and the PDF file becomes searchable by the title character string When multiple marked sections...

Page 229: ...solution in Image quality Documents including handwritten characters Documents with small characters scanned at a low resolution Skewed documents Documents written in languages other than the specified language Documents including texts written in italic characters Documents containing characters with superscripts subscripts and complicated mathematical expressions Documents with characters on an ...

Page 230: ... times in the document the same keyword is added multiple times in the PDF file Total length of all the keywords can be up to 255 characters including punctuation marks in between keywords When you check keywords in Adobe Acrobat or Adobe Reader the added keywords may be displayed with a set of quotation marks e g ABC ...

Page 231: ...ate or confidential documents Change the settings to set passwords for PDF files in the following procedure 1 Select Scan Button Settings from the Right Click Menu For details about the Right Click Menu refer to Right Click Menu Windows page 36 The ScanSnap setup dialog box appears 2 In the File format drop down list in the File option tab select PDF pdf and then click the Option button The PDF fi...

Page 232: ...ges Depending on Intended Use for Windows Users 232 3 Select the Set a password for PDF file check box To set a different password per scan Clear the Use a fixed password check box You can set a different password per scan ...

Page 233: ...word check box The same password is set for all PDF files You do not have to set a password every time a document is scanned 2 Type in the same password in the Password and Confirm fields HINT The following characters can be used to set passwords Max characters Up to 16 characters Alphanumeric characters A Z a z 0 9 Symbols _ ...

Page 234: ...eared in step 3 the following dialog box appears after scanning is completed Type in the same password in the Password and Confirm fields and then click the OK button The scanned image is saved as a password protected PDF file HINT The following characters can be used to set passwords Max characters Up to 16 characters Alphanumeric characters A Z a z 0 9 Symbols _ If you click the Cancel button th...

Page 235: ... of the compliance levels for PDF A To create PDF A files change the settings in the following procedure 1 Select Scan Button Settings from the Right Click Menu For details about the Right Click Menu refer to Right Click Menu Windows page 36 The ScanSnap setup dialog box appears 2 In the File format drop down list in the File option tab select PDF pdf and then click the Option button The PDF file ...

Page 236: ...ut in PDF A 1b check box The following message appears 4 Click the OK button to close all open dialog boxes 5 Load a document in the ScanSnap For details refer to How to Load Documents page 50 6 Press the Scan button on the ScanSnap to start a scan The scanned image is saved as a PDF A file ...

Page 237: ... 194 Configure scan settings in the following procedure 1 Open the ScanSnap setup dialog box Scanning using the Quick Menu or profile Select Scan Button Settings from the Right Click Menu Scanning using ScanSnap Folder Select ScanSnap Folder Settings from the Right Click Menu The ScanSnap setup dialog box appears If you use ScanSnap Folder to scan go to step 3 HINT You can also open the ScanSnap s...

Page 238: ...h tab refer to the ScanSnap Manager Help HINT The ScanSnap setup dialog box retains the display status from the last time the ScanSnap was used For example if it was closed in detail view mode the dialog box is displayed in detail view mode next time you open it ATTENTION Scan settings vary depending on the scanning method For details about items that can be set refer to Setting Items by Scanning ...

Page 239: ...rrently selected profile are changed HINT If you press the Scan button on the ScanSnap while the ScanSnap setup dialog box is displayed the ScanSnap setup dialog box closes and scanning starts Scan settings that you have changed are saved and documents are scanned by these settings Note that when other dialog boxes are open scanning does not start even if you press the Scan button on the ScanSnap ...

Page 240: ... Quick Menu displays applications that can be linked Applications that are newly added to the Quick Menu are indicated by the mark HINT For details about how to display the Quick Menu refer to Scanning page 94 For details about applications displayed in the Quick Menu refer to Using ScanSnap with the Quick Menu page 97 HINT You can freely add applications to the Quick Menu For details refer to the...

Page 241: ...pplications mode Shows all applications available in the Quick Menu By default the Quick Menu is displayed in Favorites mode which includes all applications To switch the display mode click Show All Applications or Show Favorites in the Quick Menu Changing Display Order You can change the order in which applications are displayed in the Quick Menu The procedure is as follows 1 Click in the Quick M...

Page 242: ...electing the application and clicking either or The applications are displayed in the order shown below in the Quick Menu and in the application list of the Applications to Show Hide dialog box 3 Click the Close button to close the Applications to Show Hide dialog box The order in which applications are displayed in the Quick Menu is changed HINT When you click the Reset button in the Reset Displa...

Page 243: ...l Applications mode 2 Right click an application that you want to set as a favorite and click Add to Favorites in the displayed menu The application is set as a favorite A check mark is placed next to Add to Favorites and a star is displayed behind the application icon HINT By default all applications are set as favorites To switch the favorites setting clear the check mark for Add to Favorites Yo...

Page 244: ... scanned document ScanSnap Manager shows the recommended application Example When you scan a document of business card size the following recommended application is shown Scan to CardMinder You can show or hide the recommended applications by clicking Show Recommended or Hide Recommended on the Quick Menu ...

Page 245: ...anSnap Manager are as follows ScanSnap Organizer Scanned image is displayed in ScanSnap Organizer CardMinder Scanned image is displayed in CardMinder Rack2 Filer Smart trial version or Rack2 Filer Smart provided with ScanSnap S1300i Deluxe or sold separately Scanned image is saved in Rack2 Filer Smart Magic Desktop trial version or Magic Desktop provided with ScanSnap S1300i Deluxe or sold separat...

Page 246: ...alog box automatically switches to the running application The application will automatically link with ScanSnap Manager even when the application window is minimized or not displayed in the front The linkage between the application and ScanSnap Manager automatically ends once you exit the application When more than one application is running at the same time priority will be given in the followin...

Page 247: ...ettings that are not supported by CardMinder the default settings are used For details about CardMinder default settings refer to the ScanSnap Manager Help ScanSnap Manager automatically links with CardMinder when the document is of business card size When documents of other sizes are scanned ScanSnap Manager and CardMinder are not automatically linked and the following error message appears When ...

Page 248: ... refer to Right Click Menu Windows page 36 The ScanSnap Manager Preferences dialog box appears 2 Select the automatic linkage mode in the Automatic Linkage tab 3 Click the OK button to close the ScanSnap Manager Preferences dialog box The setting is changed to the selected automatic linkage mode HINT To disable automatic linkage select Do not link automatically in the Automatic Linkage tab of the ...

Page 249: ...bus power cable connection When the ScanSnap is OFF When the ScanSnap will be automatically turned off soon When the time until auto power off is specified the notification appears in the notification dialog box 5 minutes before the ScanSnap turns off HINT To disable notifications of the ScanSnap s communication status click the pop up balloon and in the Status Display tab of the ScanSnap Manager ...

Page 250: ...ight Click Menu refer to Right Click Menu Windows page 36 The ScanSnap Manager Preferences dialog box appears 2 In the Status Display tab either select or clear the Notify of the communication status check box If you select the Notify of the communication status check box you will be notified of the communication status in conjunction with the ScanSnap being turned ON OFF If you clear the Notify o...

Page 251: ... clicking the Stop button in the ScanSnap Manager Image scanning and file saving dialog box For details about how to stop scanning refer to Stopping the Scan page 96 The ScanSnap Manager Image scanning and file saving dialog box closes automatically after saving the scanned image of the last page scanned HINT If the Continue scanning after last page check box is selected in the Scanning tab of the...

Page 252: ...fer to Right Click Menu Windows page 36 The ScanSnap Manager Preferences dialog box appears 2 In the Status Display tab clear the Show the scan progress status recommended check box 3 Click the OK button to close the ScanSnap Manager Preferences dialog box The ScanSnap Manager Image scanning and file saving dialog box is hidden from next scanning on HINT When the scanning progress status dialog bo...

Page 253: ...r explains how to perform scanning and how to set the ScanSnap Manager in Mac OS Basic Scanning Operation Flow 254 Using ScanSnap with the Quick Menu 259 Profile 337 Creating Scanned Images Depending on Intended Use 349 Configuring ScanSnap Manager 380 ...

Page 254: ...It is recommended that you select this button when you want to scan documents in optimum quality suitable for the paper size of the document Small File button Settings are Normal Color Gray 150 dpi B W 300 dpi for Image quality in the Scanning tab in the ScanSnap setup window and default for other settings It is recommended that you select this button when you want to reduce the file size High Qua...

Page 255: ...nSnap setup window appears 3 Select the Use Quick Menu checkbox 4 Click one of the profile buttons 5 Click the Apply button in the ScanSnap setup window 6 Click the button in the upper left corner to close the ScanSnap setup window HINT The Recommended button is selected in default For details about the default settings when using the Quick Menu refer to the ScanSnap Manager Help Profile Buttons ...

Page 256: ...when the scanning is completed HINT The Scan button setting is Duplex Scan Double sided in default Note that you can switch the Scan button setting to Simplex Scan Single sided in ScanSnap Manager For details refer to Scanning Only One Side of a Document page 349 You can also start scanning from the ScanSnap Manager menu For details refer to ScanSnap Manager Menu Mac OS page 38 ATTENTION Do not co...

Page 257: ... rename the scanned image in other applications when the Quick Menu is displayed HINT The output image may slightly differ from the original document in size When one of the below applications is active application menu appears in the menu bar scanning documents by pressing the Scan button on the ScanSnap automatically starts the linkage between ScanSnap Manager and the application CardMinder link...

Page 258: ...anager Image scanning and file saving window which appears during scanning The following window appears when the scanning stops 2 Click the Quit button To continue scanning click the Continue Scanning button or press the Scan button on the ScanSnap after loading another document in the ScanSnap HINT Remove all documents from the ScanSnap after stopping the scan For details about how to remove docu...

Page 259: ...h applications page 260 Linkage with cloud services page 261 Using Scanned Images Share the scanned document files with others Scan to Folder Save the scanned image directly in a shared folder on a network after scanning share the scanned image with others and inform them of the destination folder path by an e mail message automatically created with the path stated Send document files to participa...

Page 260: ...age to a mobile device connected to the computer You can access the saved files through linkage with an application that can view PDF or JPEG files Linking with Applications File and organize a large number of business cards CardMinder Store and manage business cards in CardMinder Displayed when CardMinder is installed Quote text from your paper documents when you do not want to type it ABBYY Scan...

Page 261: ...ave scanned image files to your Dropbox folder Displayed when Dropbox for Mac 1 1 45 or later is installed Manage scanned documents through linkage with Evernote Scan to Evernote Document Save PDF files in Evernote Displayed when Evernote for Mac 1 10 or later is installed Manage handwritten notes through linkage with Evernote Scan to Evernote Note Save JPEG files in Evernote Displayed when Everno...

Page 262: ...r Post scanned image files to Salesforce Chatter You can use posted files with Salesforce CRM Manage scanned documents through linkage with SugarSync Scan to SugarSync Save scanned image files to your SugarSync folder Displayed when SugarSync Manager for Mac 1 9 29 or later is installed The following are explanations on how to use the Quick Menu ...

Page 263: ...folder path by an e mail message automatically created with the path stated HINT The e mail program configured in Mail when you select Mail menu Preferences General button Default email reader is used as the e mail program to link with ScanSnap Manager The following e mail programs are supported Mail Outlook for Mac 2011 Entourage 2008 for Mac Entourage 2004 for Mac By registering the scan and sav...

Page 264: ...tton on the ScanSnap to start a scan The Quick Menu appears when the scanning is completed 3 Click the Scan to Folder icon The Scan to Folder window appears HINT To use the Quick Menu you need to select the Use Quick Menu checkbox in the ScanSnap setup window For details about how to perform scanning by using the Quick Menu refer to Basic Scanning Operation Flow page 254 ...

Page 265: ... in an e mail message to notify others For details about the Scan to Folder window refer to the ScanSnap Manager Help ATTENTION You cannot start scanning after the Quick Menu is displayed and before the Scan to Folder window is closed Close the window before scanning the next document Do not move delete or rename scanned image in other applications after the Quick Menu is displayed and before the ...

Page 266: ...e button The scanned image file is saved in the specified folder HINT When you select the Include the destination folder path in an e mail message checkbox in the Scan to Folder window a new message window appears listing the destination folder path where the file is saved ...

Page 267: ...ail when you select Mail menu Preferences General button Default email reader is used as the e mail program to link with ScanSnap Manager The following e mail programs are supported Mail Outlook for Mac 2011 Entourage 2008 for Mac Entourage 2004 for Mac By registering the scan and save settings as a profile you can scan documents with the same profile at any time For details refer to Profile page ...

Page 268: ...For details about how to change the settings Preferences page 271 HINT To use the Quick Menu you need to select the Use Quick Menu checkbox in the ScanSnap setup window For details about how to perform scanning by using the Quick Menu refer to Basic Scanning Operation Flow page 254 ATTENTION Up to ten files can be attached to an e mail message When you scan more than one document with the scan set...

Page 269: ...er Help HINT You can configure the settings to not show the Scan to E mail window If you configure the settings to not show the Scan to E mail window a new message window appears with the file attached For details about how to change the settings refer to Preferences page 271 ATTENTION You cannot start scanning after the Quick Menu is displayed and before the Scan to E mail window is closed Close ...

Page 270: ...Using ScanSnap with the Quick Menu for Mac OS Users 270 5 Click the Attach to E mail button An e mail message window appears with the file attached ...

Page 271: ... to link with Scan to E mail 1 Move the mouse cursor to the Scan to E mail icon and then click The Scan to E mail Options window appears 2 Change the setting For details about the Scan to E mail Options window refer to the ScanSnap Manager Help 3 Click the OK button to close the Scan to E mail Options window ...

Page 272: ...used as a copy machine ATTENTION Note that shadows around the edges of the document may appear as lines on the generated scanned image depending on the scanning method and paper conditions If you print such an image the printed image will also have lines appearing in it HINT By registering the scan and save settings as a profile you can scan documents with the same profile at any time For details ...

Page 273: ... completed To change the settings for Scan to Print move the mouse cursor to the Scan to Print icon and then click For details about how to change the settings Preferences page 275 3 Click the Scan to Print icon The Print window appears HINT To use the Quick Menu you need to select the Use Quick Menu checkbox in the ScanSnap setup window For details about how to perform scanning by using the Quick...

Page 274: ...age in the folder specified for Image saving folder For details about the Print window refer to the ScanSnap Manager Help 5 Click the Print button The scanned image is printed ATTENTION You cannot start scanning after the Quick Menu is displayed and before the Print window is closed Close the Print window before scanning the next document Do not move delete or rename the scanned image in other app...

Page 275: ...er to link with Scan to Print 1 Move the mouse cursor to the Scan to Print icon and then click The Scan to Print Options window appears 2 Change the settings For details about the Scan to Print Options window refer to the ScanSnap Manager Help 3 Click the OK button to close the Scan to Print Options window ...

Page 276: ... specified language Japanese Chinese simplified traditional Korean Documents including texts written in Italic characters Documents containing characters with superscripts subscripts and complicated mathematical expressions Documents with characters on unevenly colored or patterned background Decorated characters embossed outlined Shaded characters Documents of complex layout and hard to scan docu...

Page 277: ...e appears When Searchable PDF Converter is running an icon is displayed on the status menu of the menu bar For details refer to Before Using Searchable PDF Converter page 277 Scanned images that have been created by the ScanSnap can be converted to searchable PDF files For details refer to Converting Existing PDF Files Created by the ScanSnap to Searchable PDF Files page 281 When linking with othe...

Page 278: ...he icon changes according to the processing status as shown below The There is a file to convert No error standby icon or There is a file to convert Error standby icon is displayed with animated images during the conversion process Status Searchable PDF Converter icon Standby No file to convert No error There is a file to convert No error No file to convert Error There is a file to convert Error P...

Page 279: ... For details about how to change the settings Preferences page 283 HINT To use the Quick Menu you need to select the Use Quick Menu checkbox in the ScanSnap setup window For details about how to perform scanning by using the Quick Menu refer to Basic Scanning Operation Flow page 254 ATTENTION You cannot start scanning when the Quick Menu is displayed Wait until the scanned image file is added to t...

Page 280: ...Using ScanSnap with the Quick Menu for Mac OS Users 280 3 Click the Searchable PDF Converter icon The Searchable PDF Converter PDF Conversion List window is displayed and the conversion begins ...

Page 281: ...ch as passwords or containing digital signatures PDF files with version lower than 1 3 PDF files of 1 GB or larger PDF files over 1 001 pages Information such as comments added after scanning may be lost if the searchable PDF conversion is executed The pre converted PDF files are saved in the folder specified for Back up to in the Searchable PDF Converter Settings window if the searchable PDF file...

Page 282: ...f searchable PDF conversion is not complete while you are using Mac conversion process will start 10 minutes after next login If the Searchable PDF Converter PDF Conversion List window appears within 10 minutes after next login conversion process will also resume ...

Page 283: ...Searchable PDF Converter Settings window is displayed 2 Change the settings For details about the Searchable PDF Converter Settings window refer to the ScanSnap Manager Help 3 Click the button to close the Searchable PDF Converter Settings window HINT The Searchable PDF Converter Settings window can also be displayed by clicking the Searchable PDF Converter icon on the status menu of the menu bar ...

Page 284: ...nk pages are not removed even if the Blank page removal is selected when you store scanned images of business cards in CardMinder HINT By registering the scan and save settings as a profile you can scan documents with the same profile at any time For details refer to Profile page 337 ScanSnap Manager can automatically link with CardMinder For details refer to Automatic Linkage with Applications pa...

Page 285: ...s the ADF paper chute cover To scan multiple business cards load them in a pile Do not leave space between the side guides and business cards HINT To use the Quick Menu you need to select the Use Quick Menu checkbox in the ScanSnap setup window For details about how to perform scanning by using the Quick Menu refer to Basic Scanning Operation Flow page 254 ...

Page 286: ...olution or Best for Image quality in the Scanning tab of the ScanSnap setup window ScanSnap Manager cannot link with CardMinder when Image quality is set to Excellent ATTENTION You cannot start scanning when the Quick Menu is displayed Wait until ScanSnap Manager links with CardMinder before scanning another document Do not move delete or rename the scanned image in other applications when the Qui...

Page 287: ... the CardMinder icon CardMinder starts up and the CardMinder window appears 4 Check the scanned card image and the text recognition result HINT For details about the functions of CardMinder and how to use it refer to the CardMinder User s Guide and CardMinder Help ...

Page 288: ...onnect Application supports please visit the following web page http scansnap fujitsu com g support en The number of scanned image files and the maximum file size that can be saved on a mobile device at once are as follows Number of files Up to 100 File size 1024 MB HINT When you first launch Scan to Mobile a message appears When Scan to Mobile is running an icon is displayed on the status bar of ...

Page 289: ...Linkage page 294 Before Using Scan to Mobile First launch A firewall alert may be displayed When the alert is displayed allow access to proceed The following message appears Click the OK button to open the Scan to Mobile Basic window In the Scan to Mobile Basic window enter a password to connect to the mobile device For details about other setting items refer to the ScanSnap Manager Help ...

Page 290: ... Mobile icon is displayed on the status menu of the menu bar The Scan to Mobile icon shows the communication status between the computer and the mobile device The appearance of the icon changes according to the communication status as shown below Status Scan to Mobile icon Waiting Standby Sending Sending error Rejected ...

Page 291: ...ScanSnap setup window For details about how to perform scanning by using the Quick Menu refer to Basic Scanning Operation Flow page 254 ATTENTION When Scan to Mobile has already started and is active with the Scan to Mobile menu appearing in the menu bar ScanSnap Manager links with Scan to Mobile automatically and the Quick Menu does not appear To display the Quick Menu change the menu bar menu to...

Page 292: ...Using ScanSnap with the Quick Menu for Mac OS Users 292 3 Click the Scan to Mobile icon The Scan to Mobile window appears ...

Page 293: ...the mobile device 5 Click the Close button to close the Scan to Mobile window when sending of the scanned image is completed HINT When you select the Wait until the Send button is clicked checkbox in the Scan to Mobile Basic window the Send button appears in the Scan to Mobile window Click the Send button to send the image to the mobile device For details about the features of ScanSnap Connect App...

Page 294: ...ck Scan to Mobile The Scan to Mobile window appears HINT For details about the features of ScanSnap Connect Application for mobile devices and how to use it refer to the ScanSnap Connect Application User s Guide for your mobile device For details about automatic linkage to active applications refer to Automatic Linkage with Applications page 389 ...

Page 295: ...omputer from your mobile device refer to the ScanSnap Connect Application User s Guide for your mobile device When the connection is established the Scan to Mobile window appears on the computer showing the mobile device that is currently connected to the computer 3 Load a document in the ScanSnap For details refer to How to Load Documents page 50 ...

Page 296: ...TTENTION To enable automatic linkage with Scan to Mobile press the Scan button on the ScanSnap and start a scan while Scan to Mobile is active the Scan to Mobile menu appears on the menu bar HINT When you select the Wait until the Send button is clicked checkbox in the Scan to Mobile Basic window the Send button appears in the Scan to Mobile window Click the Send button to send the image to the mo...

Page 297: ...rom the sidebar in Finder select Applications ScanSnap and double click Scan to Mobile The Scan to Mobile window appears HINT For details about the features of ScanSnap Connect Application for mobile devices and how to use it refer to the ScanSnap Connect Application User s Guide for your mobile device ...

Page 298: ...to the computer from your mobile device refer to the ScanSnap Connect Application User s Guide for your mobile device When the connection is established the Scan to Mobile window appears showing the mobile device that is currently connected to the computer 3 From the application menu in the menu bar select File Open The Open window appears ...

Page 299: ...tton to close the Scan to Mobile window when sending of the scanned image is completed HINT When you select the Wait until the Send button is clicked checkbox in the Scan to Mobile Basic window the Send button appears in the Scan to Mobile window Click the Send button to send the image to the mobile device HINT The Scan to Mobile window closes automatically when the mobile device is disconnected f...

Page 300: ...to link with Scan to Mobile 1 Move the mouse cursor to the Scan to Mobile icon and then click The Scan to Mobile Options window appears 2 Change the settings For details about the Scan to Mobile Options window refer to the ScanSnap Manager Help 3 Click the OK button to close the Scan to Mobile Options window ...

Page 301: ... Dropbox account You need to have Dropbox for Mac 1 1 45 or later installed in order to use this function HINT When you first log into Dropbox after installing Dropbox for Mac the Dropbox folder which is the sync folder used for Dropbox is automatically created By registering the scan and save settings as a profile you can scan documents with the same profile at any time For details refer to Profi...

Page 302: ...to change the settings Preferences page 304 3 Click the Scan to Dropbox icon The Scan to Dropbox window appears HINT To use the Quick Menu you need to select the Use Quick Menu checkbox in the ScanSnap setup window For details about how to perform scanning by using the Quick Menu refer to Basic Scanning Operation Flow page 254 HINT You can configure the settings to not show the Scan to Dropbox win...

Page 303: ...e scanned image is saved to your Dropbox folder ATTENTION The file will not be synced with Dropbox unless you select the Dropbox folder as the destination folder You cannot start scanning after the Quick Menu is displayed and before the Scan to Dropbox window is closed Close the Scan to Dropbox window before scanning the next document Do not move delete or rename the scanned image in other applica...

Page 304: ...to link with Scan to Dropbox 1 Move the mouse cursor to the Scan to Dropbox icon and then click The Scan to Dropbox Options window appears 2 Change the settings For details about the Scan to Dropbox Options window refer to ScanSnap Manager Help 3 Click the OK button to close the Scan to Dropbox Options window ...

Page 305: ...a notebook in Evernote for Mac to save a file to Evernote Disable Bring the clip to the front in Evernote Preferences window beforehand to prevent new notes appearing on the screen when you scan documents consecutively The screenshot below is from Evernote for Mac Clear the Bring the clip to the front checkbox in this window The actual window and the contents may differ depending on the Evernote v...

Page 306: ...vernote Document icon and then click For details about how to change the settings Preferences page 308 HINT To use the Quick Menu you need to select the Use Quick Menu checkbox in the ScanSnap setup window For details about how to perform scanning by using the Quick Menu refer to Basic Scanning Operation Flow page 254 ATTENTION You cannot start scanning when the Quick Menu is displayed Save the PD...

Page 307: ... will be created from each JPEG file The following window appears during file creation Text recognition will be performed if there are any pages containing text which is not yet recognized Note that text recognition will be performed on all pages including pages containing text on which text recognition has already been performed HINT The file in which the scanned image is saved remains in the fol...

Page 308: ...te Document 1 Move the mouse cursor to the Scan to Evernote Document icon and then click The Scan to Evernote Document Options window appears 2 Change the settings For details about the Scan to Evernote Document Options window refer to the ScanSnap Manager Help 3 Click the OK button to close the Scan to Evernote Document Options window ...

Page 309: ...rst need to create a notebook in Evernote for Mac to save a file to Evernote Disable Bring the clip to the front in Evernote Preferences window beforehand to prevent new notes appearing on the screen when you scan documents consecutively The screenshot below is from Evernote for Mac Clear the Bring the clip to the front checkbox in this window The actual window and the contents may differ dependin...

Page 310: ...leted HINT To use the Quick Menu you need to select the Use Quick Menu checkbox in the ScanSnap setup window For details about how to perform scanning by using the Quick Menu refer to Basic Scanning Operation Flow page 254 ATTENTION You cannot start scanning when the Quick Menu is displayed Save the JPEG file to Evernote before scanning the next document Do not move delete or rename the scanned im...

Page 311: ...appears during file creation When you select PDF pdf for File format in the File option tab of the ScanSnap setup window a four digit serial number is automatically added to the name of the file which is saved to Evernote e g When the file name is ScanSnap the file is saved as ScanSnap_0001 ScanSnap_0002 ScanSnap_0003 The file in which the scanned image is saved remains in the folder specified for...

Page 312: ...This section explains how to save the scanned image as a PDF file to Google Docs ATTENTION You need to create a Google account free HINT By registering the scan and save settings as a profile you can scan documents with the same profile at any time For details refer to Profile page 337 PDF ...

Page 313: ...ils about how to change the settings Preferences page 316 3 Click the Scan to Google Docs TM icon The Scan to Google Docs TM window appears HINT To use the Quick Menu you need to select the Use Quick Menu checkbox in the ScanSnap setup window For details about how to perform scanning by using the Quick Menu refer to Basic Scanning Operation Flow page 254 ATTENTION You cannot start scanning when th...

Page 314: ... is shared with other users do not select the Remember the password in the keychain checkbox in this window Otherwise other users will be able to log into Google Docs automatically Scan to Google Docs TM is not available in a proxy environment that requires authentication upon connecting to the Internet HINT If you specify a Google account in the Scan to Google Docs TM Options window the Scan to G...

Page 315: ...reation Text recognition will be performed if there are any pages containing text which is not yet recognized Note that text recognition will be performed on all pages including pages containing text on which text recognition has already been performed HINT If you select the Close this window when save completes checkbox above the Scan to Google Docs TM window will automatically close from next sc...

Page 316: ... appears 2 Change the settings For details about the Scan to Google Docs TM Options window refer to the ScanSnap Manager Help 3 Click the OK button to close the Scan to Google Docs TM Options window ATTENTION If the computer is shared with other users do not set your information in Email and Password Otherwise other users will be able to log into Google Docs automatically It is recommended to set ...

Page 317: ... or a JPEG file to Salesforce Chatter ATTENTION A Salesforce CRM license is required separately ScanSnap Manager can link with the following Salesforce editions Unlimited Enterprise HINT By registering the scan and save settings as a profile you can scan documents with the same profile at any time For details refer to Profile page 337 JPEG PDF ...

Page 318: ... for Scan to Salesforce Chatter move the mouse cursor to the Scan to Salesforce Chatter icon and then click For details about how to change the settings Preferences page 322 3 Click the Scan to Salesforce Chatter icon The Scan to Salesforce Chatter Login window appears HINT To use the Quick Menu you need to select the Use Quick Menu checkbox in the ScanSnap setup window For details about how to pe...

Page 319: ... other users do not select the Remember the password in the keychain checkbox in this window Otherwise other users will be able to log into Salesforce automatically Scan to Salesforce Chatter is not available in a proxy environment that requires authentication upon connecting to the Internet HINT If you specify a Salesforce account in the Scan to Salesforce Chatter Options window the Scan to Sales...

Page 320: ...r and whether to save the scanned image in the folder specified for Image saving folder For details about the Scan to Salesforce Chatter window refer to the ScanSnap Manager Help ATTENTION You cannot start scanning after the Quick Menu is displayed and before the Scan to Salesforce Chatter window is closed Close the Scan to Salesforce Chatter window before scanning the next document Do not move de...

Page 321: ...ter window when the posting is completed HINT If you select the Close this window when posting completes checkbox above the Scan to Salesforce Chatter window will automatically close from next scanning on when the posting is completed Salesforce does not start up after the posting has completed To check the saved scanned image file start a web browser and log into Salesforce ...

Page 322: ...he settings For details about the Scan to Salesforce Chatter Options window refer to the ScanSnap Manager Help 3 Click the OK button to close the Scan to Salesforce Chatter Options window ATTENTION If the computer is shared with other users do not set your information in User Name Password and Security Token Otherwise other users will be able to log into Salesforce automatically It is recommended ...

Page 323: ...arSync account You need to have SugarSync Manager for Mac 1 9 29 or later installed in order to use this function HINT When you first log into SugarSync after installing SugarSync Manager for Mac is automatically created My SugarSync is a sync folder used in SugarSync By registering the scan and save settings as a profile you can scan documents with the same profile at any time For details refer t...

Page 324: ...nge the settings Preferences page 326 3 Click the Scan to SugarSync icon The Scan to SugarSync window appears HINT To use the Quick Menu you need to select the Use Quick Menu checkbox in the ScanSnap setup window For details about how to perform scanning by using the Quick Menu refer to Basic Scanning Operation Flow page 254 HINT You can configure the settings to not show the Scan to SugarSync win...

Page 325: ...scanned image is saved to your SugarSync folder ATTENTION The file will not be synced with SugarSync unless you select a SugarSync folder as the destination folder You cannot start scanning after the Quick Menu is displayed and before the Scan to SugarSync window is closed Close the Scan to SugarSync window before scanning the next document Do not move delete or rename the scanned image in other a...

Page 326: ... with Scan to SugarSync 1 Move the mouse cursor to the Scan to SugarSync icon and then click The Scan to SugarSync Options window appears 2 Change the settings For details about the Scan to SugarSync Options window refer to the ScanSnap Manager Help 3 Click the OK button to close the Scan to SugarSync Options window ...

Page 327: ...l these applications and complete the user registration to view the converted documents on your computer For details on the applications that are supported by ABBYY FineReader for ScanSnap and their versions refer to the ABBYY FineReader for ScanSnap Help After installing a supported application enable the application Do not use this function while you are working in Word Excel or PowerPoint In ad...

Page 328: ...g icon shown below and then click The ABBYY Scan to Word icon ATTENTION When you perform a scan with JPEG jpg selected for File format in the File option tab of the ScanSnap setup window scanned data cannot be converted into a Word Excel or PowerPoint file HINT To use the Quick Menu you need to select the Use Quick Menu checkbox in the ScanSnap setup window For details about how to perform scannin...

Page 329: ...can to Excel R icon or ABBYY Scan to PowerPoint R icon The following window appears and conversion starts When the conversion is completed Word Excel or PowerPoint starts up and the conversion result is displayed ATTENTION You cannot start scanning when the Quick Menu is displayed Wait until the conversion is over to scan another document Do not move delete or rename the scanned image in other app...

Page 330: ... R or ABBYY Scan to PowerPoint R 1 Move the mouse cursor to the ABBYY Scan to Word icon ABBYY Scan to Excel R icon or ABBYY Scan to PowerPoint R icon and then click The Preferences window appears 2 Change the settings For details about the Preferences window refer to the ABBYY FineReader for ScanSnap Help 3 Click the OK button to close the Preferences window ...

Page 331: ...the following features Before performing text recognition check whether the documents you want to convert are suitable for conversion according to the following guidelines Application Suitable for conversion Not suitable for conversion ABBYY Scan to Word Documents with simple layouts consisting of single or double columns Documents with complex layouts containing a mixture of diagrams tables and t...

Page 332: ...an 10 points Skewed documents Documents written in languages other than the specified language Documents with characters on an unevenly colored background e g Shaded characters Documents with many decorated characters e g Decorated characters embossed outlined Documents with characters on a patterned background e g Characters overlapping illustrations and diagrams Documents with many characters co...

Page 333: ...eproduced A converted PowerPoint document will not have the original background color and patterns Documents placed upside down or in landscape orientation cannot be recognized properly Select the Automatic image rotation checkbox page 357 or load documents face down in portrait orientation If bleed through reduction is enabled the recognition rate may be lowered In that case disable it in the fol...

Page 334: ... 334 Saving Scanned Images in iPhoto This section explains how to save the scanned image in iPhoto HINT By registering the scan and save settings as a profile you can scan documents with the same profile at any time For details refer to Profile page 337 ...

Page 335: ...e iPhoto window appears HINT To use the Quick Menu you need to select the Use Quick Menu checkbox in the ScanSnap setup window For details about how to perform scanning by using the Quick Menu refer to Basic Scanning Operation Flow page 254 ATTENTION You cannot start scanning when the Quick Menu is displayed Wait until ScanSnap Manager links with iPhoto before scanning another document Do not move...

Page 336: ... 336 4 Check the scanned image stored in iPhoto HINT The scanned image is also saved in the folder specified for Image saving folder in the Save tab of the ScanSnap setup window at the same time when it is saved to iPhoto Delete this file if unnecessary ...

Page 337: ... use a profile you need to clear the Use Quick Menu checkbox in the ScanSnap setup window You can also display the Profile menu by selecting Profile from ScanSnap Manager menu You can also select a profile by selecting Profile from ScanSnap setup window Profiles configured for the following scanner models will be carried over to ScanSnap S1300i if the computer is the same ScanSnap iX500 ScanSnap S...

Page 338: ...ettings page 380 Profile Management For details about how to add change or delete profiles refer to the following To add a profile page 338 To change scan settings for profiles page 342 To rename a profile page 344 To delete a profile page 346 Adding Profiles 1 Select Settings from the ScanSnap Manager menu For details about the ScanSnap Manager menu refer to ScanSnap Manager Menu Mac OS page 38 T...

Page 339: ...Profile for Mac OS Users 339 2 Change the scan settings in each tab For details about each tab refer to the ScanSnap Manager Help 3 Select Add Profile from the Profile The Add new profile window appears ...

Page 340: ...Profile for Mac OS Users 340 4 Type in a new profile name and click the OK button The added profile appears in Profile in the ScanSnap setup window 5 Click the Apply button ...

Page 341: ...he display order of profiles However you cannot change the Standard display order 1 Select Profile Management from the ScanSnap Manager menu or from Profile in the ScanSnap setup window The ScanSnap Manager Profile Management appears 2 Drag the profile to move it to its desired position in the list 3 Click the button in the upper left to close the ScanSnap Manager Profile Management window ...

Page 342: ...t Settings from the ScanSnap Manager menu For details about the ScanSnap Manager menu refer to ScanSnap Manager Menu Mac OS page 38 The ScanSnap setup window appears 2 Select a profile to change from Profile HINT Clear the Use Quick Menu checkbox if it is selected ...

Page 343: ...settings in each tab For details about each tab refer to the ScanSnap Manager Help 4 When you finish changing the settings for the selected profile click the Apply button 5 Click the button in the upper left corner to close the ScanSnap setup window ...

Page 344: ...2 Select a profile click the button in the lower left corner and select Rename The name field of the profile becomes editable HINT If you cannot select Profile Management in the ScanSnap Manager menu clear the Use Quick Menu checkbox in the ScanSnap setup window You can also display the ScanSnap Manager Profile Management window by selecting Profile Management from Profile in the ScanSnap setup wi...

Page 345: ...file for Mac OS Users 345 3 Type in a new name The profile is renamed 4 Click the button in the upper left to close the ScanSnap Manager Profile Management window A message appears 5 Click the Apply button ...

Page 346: ...lick the button The selected profile is deleted 3 Click the button in the upper left to close the ScanSnap Manager Profile Management window A message appears HINT If you cannot select Profile Management in the ScanSnap Manager menu clear the Use Quick Menu checkbox in the ScanSnap setup window You can also display the ScanSnap Manager Profile Management window by selecting Profile Management from...

Page 347: ...canned image file is linked to Mac OS Preview 1 Select Settings from the ScanSnap Manager menu For details about the ScanSnap Manager menu refer to ScanSnap Manager Menu Mac OS page 38 The ScanSnap setup window appears 2 Clear the Use Quick Menu checkbox 3 Click the Apply button in the ScanSnap setup window 4 Click the button in the upper left corner to close the ScanSnap setup window ...

Page 348: ... a document in the ScanSnap For details refer to How to Load Documents page 50 7 Press the Scan button on the ScanSnap to start a scan The Mac OS Preview appears when the scanning is completed HINT It is linked with Adobe Acrobat or Adobe Reader if either of these is installed ...

Page 349: ... perform simplex scanning perform the following steps to change the setting 1 Select Settings from the ScanSnap Manager menu For details about the ScanSnap Manager menu refer to ScanSnap Manager Menu Mac OS page 38 The ScanSnap setup window appears 2 In the Scanning side pop up menu in the Scanning tab select Simplex Scan Single sided 3 Click the Apply button in the ScanSnap setup window 4 Click t...

Page 350: ...How to Load Documents page 50 6 Press the Scan button on the ScanSnap to start a scan Image data of the scanned side of the document is saved HINT When you select Simplex scan from the ScanSnap Manager menu scanning is performed in simplex mode even if Duplex Scan Double sided is specified for Scanning side in the Scanning tab ...

Page 351: ...anned document is color gray or black white and saves documents in their respective color modes If you want to scan color documents and save them in gray or black white change the settings in the following procedure 1 Select Settings from the ScanSnap Manager menu For details about the ScanSnap Manager menu refer to ScanSnap Manager Menu Mac OS page 38 The ScanSnap setup window appears 2 In Color ...

Page 352: ...352 4 Click the button in the upper left corner to close the ScanSnap setup window 5 Load a document in the ScanSnap For details refer to How to Load Documents page 50 6 Press the Scan button on the ScanSnap to start a scan Scanned image is saved in gray or black white ...

Page 353: ... change the setting 1 Select Settings from the ScanSnap Manager menu For details about the ScanSnap Manager menu refer to ScanSnap Manager Menu Mac OS page 38 The ScanSnap setup window appears ATTENTION The following documents may be detected as blank Almost blank documents with only a few characters Documents of only one color including black and without any patterns lines or characters When you ...

Page 354: ...ng tab 3 Click the Apply button in the ScanSnap setup window 4 Click the button in the upper left corner to close the ScanSnap setup window 5 Load a document in the ScanSnap For details refer to How to Load Documents page 50 6 Press the Scan button on the ScanSnap to start a scan Scanned image is saved without any blank pages ...

Page 355: ...may be adjusted at a wrong angle when scanning the following types of documents In that case clear the Deskew by text on document checkbox Documents on which pitches between lines or characters are extremely narrow or characters are overlapped Documents with many outlined or decorated characters Documents with many photographs or figures and few characters Documents with characters on a patterned ...

Page 356: ...box 4 Click the OK button to close the Scanning mode option window 5 Click the Apply button in the ScanSnap setup window 6 Click the button in the upper left corner to close the ScanSnap setup window 7 Load a document in the ScanSnap For details refer to How to Load Documents page 50 8 Press the Scan button on the ScanSnap to start a scan Scanned image is saved with skewed character strings correc...

Page 357: ...Automatic image rotation checkbox Documents with many extremely large or small characters Documents on which pitches between lines or characters are extremely narrow or characters are overlapped Documents with many characters contacting underlines or borders Documents with many photographs or figures and few characters Documents with characters on an unevenly colored background e g Shaded characte...

Page 358: ...ing tab 3 Click the Apply button in the ScanSnap setup window 4 Click the button in the upper left corner to close the ScanSnap setup window 5 Load a document in the ScanSnap For details refer to How to Load Documents page 50 6 Press the Scan button on the ScanSnap to start a scan The scanned image is saved in correct orientation ...

Page 359: ... in the Scanning tab The Scanning mode option window appears ATTENTION For documents like the following bleed through reduction may not function effectively In that case clear the Reduce bleed through checkbox Documents with light colored letters or pictures documents with thin letters or lines documents with a dark background color The color may not be reproduced or the color may be changed If yo...

Page 360: ... Click the OK button to close the Scanning mode option window 6 Click the Apply button in the ScanSnap setup window 7 Click the button in the upper left corner to close the ScanSnap setup window 8 Load a document in the ScanSnap For details refer to How to Load Documents page 50 9 Press the Scan button on the ScanSnap to start a scan The scanned image is saved with reduced bleed through ...

Page 361: ...widths or lengths in one batch To scan documents of different widths or lengths in one batch change the settings in the following procedure 1 Select Settings from the ScanSnap Manager menu For details about the ScanSnap Manager menu refer to ScanSnap Manager Menu Mac OS page 38 The ScanSnap setup window appears 2 In the Paper tab select Automatic detection in Paper size ...

Page 362: ...upper left corner to close the ScanSnap setup window 6 Load documents in the ScanSnap 1 Align the edges of the documents ATTENTION If you scan documents of different widths or lengths in one batch with Check Length selected documents will be detected as multifeeds and scanning cannot be performed Note that scanning Letter and A4 size documents in the same batch does not result in multifeed detecti...

Page 363: ...de guides straight into the ADF paper chute cover If the documents are skewed during scanning the quality of scanned image data may be degraded partly lost image data slant lines produced or scanned image data may be output in a different size than the original If you have difficulties in scanning the documents straight it is recommended to scan documents in several batches documents of the same w...

Page 364: ...ended Use for Mac OS Users 364 7 Press the Scan button on the ScanSnap to start a scan Scanned images are saved in the original document sizes ATTENTION If the documents are scanned skewed the images may not be output in their original sizes ...

Page 365: ... to Documents for Scanning page 48 ATTENTION Long page documents should be loaded one sheet at a time in the ADF paper chute cover When you scan long pages take note of the following Loading Ejecting Hold the document with your hands so that it does not fall out of the ADF paper chute cover Secure enough space where the documents are ejected from the ScanSnap and pick up the documents with your ha...

Page 366: ...long page and continue scanning the next document is also scanned as long page ATTENTION When Excellent is selected in the Image quality pop up menu of the Scanning tab in the ScanSnap setup window the window below appears and long page scanning is disabled When you perform a long page scan the current settings are ignored and the following settings are used Multifeed Detection None Paper size Aut...

Page 367: ...ch of slips and save each slip as a PDF file To save image data in multiple PDF files change the settings in the following procedure 1 Select Settings from the ScanSnap Manager menu For details about the ScanSnap Manager menu refer to ScanSnap Manager Menu Mac OS page 38 The ScanSnap setup window appears 2 In the File format pop up menu in the File option tab select PDF pdf and then click the Opti...

Page 368: ...rner to close the ScanSnap setup window 7 Load a document in the ScanSnap For details refer to How to Load Documents page 50 8 Press the Scan button on the ScanSnap to start a scan One PDF file is created every time the number of pages specified in step 3 has been scanned HINT In duplex mode two pages front back are created per document When you select the Blank page removal checkbox in the Scanni...

Page 369: ...S page 38 The ScanSnap setup window appears 2 In the File format pop up menu in the File option tab select PDF pdf HINT Searchable PDF files can also be created by using Searchable PDF Converter You can also use Searchable PDF Converter later to convert files that were created with the ScanSnap to searchable PDF files The process can be performed when your computer is idle which allows you to effi...

Page 370: ...Creating Scanned Images Depending on Intended Use for Mac OS Users 370 3 Select the Convert to Searchable PDF checkbox The following message appears 4 Click the OK button to close the message ...

Page 371: ...ified Chinese traditional Korean Russian and Portuguese can be selected Target pages Select All pages to perform text recognition for all pages and First page for just the first page 6 Click the Apply button in the ScanSnap setup window 7 Click the button in the upper left corner to close the ScanSnap setup window 8 Load a document in the ScanSnap For details refer to How to Load Documents page 50...

Page 372: ...exts written in italic characters Documents containing characters with superscripts subscripts and complicated mathematical expressions Documents with characters on an unevenly colored background e g Shaded characters Documents with many decorated characters e g Decorated characters embossed outlined Documents with characters on a patterned background e g Characters overlapping illustrations and d...

Page 373: ...gular highlight pen can be used The following shows the colors and thickness recommended for highlight pens Mark a straight line over a single character string The supported range of a marked section is as follows Minimum 3 mm short side 10 mm long side Maximum 20 mm short side 150 mm long side Use only one color per page for marking HINT You can convert files created with the ScanSnap to searchab...

Page 374: ...r the document is stained Documents with too many marked sections on a single page The following types of marked character strings cannot be set as keywords The size of the marked section is outside the supported range The marking is irregular e g skewed Multiple marked sections are too close to each other The color of the highlight pen is too pale or the color has faded When you mark more than on...

Page 375: ...1 Select Settings from the ScanSnap Manager menu For details about the ScanSnap Manager menu refer to ScanSnap Manager Menu Mac OS page 38 The ScanSnap setup window appears 2 In the File format pop up menu in the File option tab select PDF pdf HINT It is recommended that you select Better or Best for Image quality in the Scanning tab of the ScanSnap setup window ...

Page 376: ...rtical HINT The following explanation is for when you select First marked section Select this button to set a character string such as a title of a document as a keyword for the PDF file Example When only the title of a document is marked the marked character string is set as a keyword for the PDF file and the PDF file becomes searchable by the title character string When multiple marked sections ...

Page 377: ...p 3 Scanned images of the following types of documents characters may not be recognized correctly In that case better results in text recognition may be achieved by specifying a higher resolution in Image quality Documents including handwritten characters Documents with small characters scanned at a low resolution Skewed documents Documents written in languages other than the specified language Do...

Page 378: ...Scanning tab Option button from the ScanSnap Manager menu to show the Scanning mode option window Clear the Reduce bleed through checkbox If the same character string is marked several times in the document the same keyword is added multiple times in the PDF file Total length of all the keywords can be up to 255 characters When you check keywords in Adobe Acrobat or Adobe Reader the added keywords...

Page 379: ...Double Page Spread Image With Page Merger you can merge two JPEG files two single page PDF files or two pages of a multipage PDF file vertically or horizontally The merged file or page is saved as a single double page spread image For details about functions and operations refer to the ScanSnap Manager Help ...

Page 380: ...u can configure scan settings for the following scanning methods Basic Scanning Methods Scanning using the Quick Menu page 254 Convenient Scanning Methods Scanning using a profile page 337 Configure scan settings in the following procedure 1 Select Settings from the ScanSnap Manager menu For details about the ScanSnap Manager menu refer to ScanSnap Manager Menu Mac OS page 38 The ScanSnap setup wi...

Page 381: ...ch tab refer to the ScanSnap Manager Help HINT The ScanSnap setup window retains the display status from the last time the ScanSnap was used For example if it was closed in detail view mode the window is displayed in detail view mode next time you open it ATTENTION Scan settings vary depending on the scanning method For details about items that can be set refer to Setting Items by Scanning Method ...

Page 382: ... settings for the currently selected profile are changed HINT If you press the Scan button on the ScanSnap while the ScanSnap setup window is displayed the ScanSnap setup window closes and scanning starts Scan settings that you have changed are saved and documents are scanned by these settings Note that when other windows are open scanning does not start even if you press the Scan button on the Sc...

Page 383: ...Quick Menu displays applications that can be linked Applications that are newly added to the Quick Menu are indicated by the mark HINT For details about how to display the Quick Menu refer to Scanning page 256 For details about applications displayed in the Quick Menu refer to Using ScanSnap with the Quick Menu page 259 HINT You can freely add applications to the Quick Menu For details refer to th...

Page 384: ...ons available in the Quick Menu By default the Quick Menu is displayed in Favorites mode which includes all applications To switch the display mode click Show All Applications or Show Favorites in the Quick Menu Changing Display Order You can change the order in which applications are displayed in the Quick Menu The procedure is as follows 1 Click in the Quick Menu For details about how to display...

Page 385: ...lication are displayed in the Quick Menu in the same order as they are listed in the Applications to Show Hide window Drag an application to change its order HINT When you click the Reset button in the Reset Display window the following return to their defaults Order of applications displayed in the Quick Menu Favorites setting ...

Page 386: ...yed in the order shown below in the Quick Menu and in the application list of the Applications to Show Hide window 3 Click the button in the upper left corner to close the Applications to Show Hide window The order in which applications are displayed in the Quick Menu is changed ...

Page 387: ...plication that you want to set as a favorite while pressing the control key on the keyboard and click Add to Favorites in the displayed menu The application is set as a favorite A check mark is placed next to Add to Favorites and a star is displayed behind the application icon HINT By default all applications are set as favorites To switch the favorites setting clear the check mark for Add to Favo...

Page 388: ...ze of the scanned document ScanSnap Manager shows the recommended application Example When you scan a document of business card size CardMinder is shown as recommended application You can show or hide the recommended applications by clicking Show Recommended or Hide Recommended on the Quick Menu ...

Page 389: ...omatically starts the linkage between ScanSnap Manager and the application even when the Quick Menu is enabled Applications that can automatically link with ScanSnap Manager are as follows CardMinder Scanned image is displayed in CardMinder Scan to Mobile Scanned image is sent to a mobile device The example above shows ScanSnap Manager automatically linking with Scan to Mobile when Scan to Mobile ...

Page 390: ...rdMinder default settings refer to the ScanSnap Manager Help While CardMinder is active ScanSnap Manager automatically links with CardMinder when the document is of business card size When documents of other sizes are scanned ScanSnap Manager and CardMinder are not automatically linked and the following error message appears HINT To disable automatic linkage select Do not link automatically in the...

Page 391: ...er cable connection When the ScanSnap is OFF When the ScanSnap will be automatically turned off soon When the time until auto power off is specified the notification appears 5 minutes before the ScanSnap turns off Power cable connection USB bus power cable connection HINT To disable notifications of the ScanSnap s communication status click the notification and in the Status Display tab of the Sca...

Page 392: ...u refer to ScanSnap Manager Menu Mac OS page 38 The ScanSnap Manager Preferences window appears 2 In the Status Display tab either select or clear the Notify of the communication status checkbox If you select the Notify of the communication status checkbox you will be notified of the communication status in conjunction with the ScanSnap being turned ON OFF If you clear the Notify of the communicat...

Page 393: ...g by clicking the Stop button in the ScanSnap Manager Image scanning and file saving window For details about how to stop scanning refer to Stopping the Scan page 258 The ScanSnap Manager Image scanning and file saving window closes automatically after saving the scanned image of the last page scanned HINT If the Continue scanning after last page checkbox is selected in the Scanning tab of the Sca...

Page 394: ...ap Manager Menu Mac OS page 38 The ScanSnap Manager Preferences window appears 2 In the Status Display tab clear the Show the scan progress status recommended checkbox 3 Click the button in the upper left corner to close the ScanSnap Manager Preferences window The ScanSnap Manager Image scanning and file saving window is hidden from next scanning on HINT When the scanning progress status window is...

Page 395: ...ils about how to resolve problems such as removing jammed documents refer to Troubleshooting in the ScanSnap Manager Help Select Help Troubleshooting in the Right Click Menu Select Help Troubleshooting in the ScanSnap Manager menu ...

Page 396: ...Materials 397 Cleaning the Outside of the ScanSnap 398 Cleaning the Inside of the ScanSnap 399 ATTENTION The bottom part of the ScanSnap may become hot when the ScanSnap is being used but this does not affect ScanSnap operation or cause any physical harm Be careful not to drop the ScanSnap when carrying it ...

Page 397: ...h soaked with cleaner F1 2 Any lint free cloth can be used To obtain these products contact your FUJITSU dealer or an authorized FUJITSU scanner service provider For more details refer to the following Web page http scansnap fujitsu com Product Name Part No Unit Note Cleaner F1 PA03950 0352 1 bottle Size 100 ml Cleaning Wipe 1 PA03950 0419 1 pack 24 packets Lint free dry cloth 2 Commercially avail...

Page 398: ...canSnap with a dry cloth or a cloth moistened with Cleaner F1 mild detergent ATTENTION Never use paint thinner or any other organic solvents Be careful not to get any moisture or water inside the scanner during cleaning It may take a long time for Cleaner F1 to dry if an excessive amount is used Moisten the cloth with moderate quantity Wipe off the cleaner completely to leave no residue on the cle...

Page 399: ...osol spray or spray that contains alcohol to clean the scanner Paper dust and other dust blown up by strong air from the spray may enter inside of the scanner which may cause scanner failure or malfunction Also note that sparks generated by static electricity may cause a fire The glass inside the scanner becomes very hot when the ScanSnap is being used Unplug the cables from the ScanSnap and wait ...

Page 400: ... open the ADF top section 3 Clean the following locations with a cloth moistened with Cleaner F1 ATTENTION Do not use water or mild detergent to clean the inside of the ScanSnap It may take a long time for Cleaner F1 to dry if an excessive amount is used Moisten the cloth with a moderate quantity Wipe off the cleaner completely to leave no residue on the cleaned parts ADF release tab ADF top secti...

Page 401: ...rformance Glass X 2 one on the ADF top section and one on its opposite side Gently wipe the dirt and dust off the surface of the glass sections Make sure that it is cleaned properly because dirty glass can cause vertical lines to appear in the scanned image White backing strip X 2 one on the ADF top section and one on its opposite side White strips along the edge of the glass Clean the surface gen...

Page 402: ...t they are cleaned properly because residue on the rollers will affect the feeding performance ATTENTION Do not use water or mild detergent to clean the inside of the ScanSnap It may take a long time for Cleaner F1 to dry if an excessive amount is used Moisten the cloth with a moderate quantity Wipe off the cleaner completely to leave no residue on the cleaned parts HINT Pressing the Scan button s...

Page 403: ...se the ADF top section It clicks when it returns to its original position ATTENTION Confirm that the ADF top section is completely closed Otherwise paper jams or other feeding errors or image faults may occur ADF paper chute cover ADF top section ...

Page 404: ...k Do not place internal parts of the scanner such as the pad assy or the pick roller anywhere within reach of small children to avoid injuries Part Numbers and Replacement Cycle of Consumables 405 Replacing the Pad Assy 407 Replacing the Pick Roller 411 ATTENTION The bottom part of the ScanSnap may become hot when the ScanSnap is being used but this does not affect ScanSnap operation or cause any ...

Page 405: ...g A4 80 g m2 20 lb wood free paper as these cycles vary depending on the type of documents scanned Only use the specified consumables To purchase the consumables contact your FUJITSU dealer or an authorized FUJITSU scanner service provider For more details refer to the following Web page http scansnap fujitsu com No Product Name Part No Suggested replacement cycle 1 Pad assy PA03541 0002 10 000 sh...

Page 406: ...Check consumable status dialog box appears 2 Check the status of each consumable Refer to Suggested replacement cycle as a guideline and replace the consumables 1 Select Check consumable status from the ScanSnap Manager menu For details about the ScanSnap Manager menu refer to ScanSnap Manager Menu Mac OS page 38 The ScanSnap Manager Check consumable status window appears 2 Check the status of eac...

Page 407: ...ables from the ScanSnap 2 Remove all documents from the ADF paper chute cover 3 Pull the ADF release tab to open the ADF top section 4 Remove the pad assy Squeeze both ends of the pad assy and pull it out in the direction of the arrow ADF release tab ADF top section ADF paper chute cover Pad assy ADF top section ...

Page 408: ...riginal position 8 Connect the power cable or the USB bus power cable and turn on the ScanSnap ATTENTION Make sure to install the pad assy with its front side facing up Otherwise paper jams or other feeding errors may occur ATTENTION Confirm that the pad assy is attached properly Otherwise paper jams or other feeding errors may occur Sheet guide Side guides ADF top section Front Back ADF top secti...

Page 409: ... the Right Click Menu For details about the Right Click Menu refer to Right Click Menu Windows page 36 The ScanSnap Manager Check consumable status dialog box appears 2 Click the Reset button for PAD ASSY Count A confirmation message appears 3 Click the Yes button The PAD ASSY Count is reset to 0 ...

Page 410: ... menu For details about the ScanSnap Manager menu refer to ScanSnap Manager Menu Mac OS page 38 The ScanSnap Manager Check consumable status window appears 2 Click the Reset button for PAD ASSY Count A confirmation message appears 3 Click the Yes button The PAD ASSY Count is reset to 0 ...

Page 411: ...g the cables from the ScanSnap 2 Remove all documents from the ADF paper chute cover 3 Pull the ADF release tab to open the ADF top section 4 Remove the sheet guide Hold the squeeze clips on both ends and lift it up and away ADF release tab ADF top section ADF paper chute cover Squeeze clip Sheet guide Squeeze clip ...

Page 412: ...ler shaft about 5 mm move it towards the left and then pull it out ATTENTION The area around the pick roller may get dirty due to paper dust and cause scan errors Wipe the dirt off with a dry cloth moistened with Cleaner F1 to prevent such errors Do not use water mild detergent or aerosol spray pick roller Shaft Bushing Pick roller Shaft ...

Page 413: ...clip 8 Attach a new pick roller on the shaft Insert the drive pin on the shaft into the slot ATTENTION Lifting the retaining clip with your fingernail may hurt or damage your fingernail Use a paper clip or something alike if you have trouble lifting it up Pick roller Shaft Retaining clip Pick roller Shaft Drive pin ...

Page 414: ...nd of the shaft into the slot and lower the other end gradually 10 Rotate the bushing left to lock the shaft ATTENTION Confirm that the pick roller is installed properly Otherwise paper jams or other feeding errors may occur Pick roller Shaft Pick roller Shaft Bushing ...

Page 415: ... the way and pull the sheet guide open from the dip It clicks when it returns to its original position 13 Connect the power cable to the AC outlet or the USB bus power cable and turn on the ScanSnap 14 Reset the consumable counter ATTENTION Confirm that the sheet guide is attached properly Otherwise paper jams or other feeding errors may occur Squeeze clip Sheet guide Squeeze clip ADF top section ...

Page 416: ...Menu For details about the Right Click Menu refer to Right Click Menu Windows page 36 The ScanSnap Manager Check consumable status dialog box appears 2 Click the Reset button for PICK ROLLER Count A confirmation message appears 3 Click the Yes button The PICK ROLLER Count is reset to 0 ...

Page 417: ...menu For details about the ScanSnap Manager menu refer to ScanSnap Manager Menu Mac OS page 38 The ScanSnap Manager Check consumable status window appears 2 Click the Reset button for PICK ROLLER Count A confirmation message appears 3 Click the Yes button The PICK ROLLER Count is reset to 0 ...

Page 418: ...nSnap Manager how to uninstall the software settings that differ by scanning methods and the ScanSnap installation specifications ScanSnap Online Update 419 Uninstalling the Software 421 Setting Items by Scanning Method 427 Installation Specifications 434 ...

Page 419: ...ver periodically When the latest version of ScanSnap is available ScanSnap Online Update notifies you with the following methods Pop up balloon appears To install the update click on the pop up balloon and follow the instructions on the dialog box that appears Update list appears Follow the instructions on the window that appears and install the update For details refer to the ScanSnap Online Upda...

Page 420: ...Snap Manager is available Proceed with the update as you follow the instructions For details refer to the ScanSnap Online Update Help 1 Select Help Online Update from the ScanSnap Manager menu For details about the ScanSnap Manager menu refer to ScanSnap Manager Menu Mac OS page 38 ScanSnap Online Update checks whether a newer version of ScanSnap Manager is available Proceed with the update as you...

Page 421: ...icrosoft SharePoint The procedure is as follows 1 Turn on the computer and log on as a user with Administrator privileges 2 Exit all running software 3 Select Start menu Control Panel Uninstall a program under Programs for Windows 8 1 Windows 8 select Control Panel under Windows System Uninstall a program under Programs on the all Apps screen The Uninstall or change a program dialog box appears wi...

Page 422: ...ton A confirmation message appears 6 Click the Yes button The software is uninstalled HINT To uninstall more than one software repeat steps 4 to 6 for each software ATTENTION Screen displays may vary slightly depending on the operating system that you are using In that case follow the instructions by the operating system Example Programs and Features In Windows XP Add or Remove Programs Uninstall ...

Page 423: ...om the sidebar in Finder select Applications ScanSnap Sub and then double click ScanSnap Uninstaller The ScanSnap Uninstaller window appears displaying the Welcome to ScanSnap Uninstaller screen 3 Click the Continue button The Read Me screen appears 4 Read Read Me and then click the Uninstall button An authentication window appears 5 Enter the user name and password for a user with Administrator p...

Page 424: ...a login item 2 From the Apple menu select System Preferences The System Preferences window appears 3 Select Users Groups Accounts on Mac OS X v10 6 The Users Groups window Accounts window on Mac OS X v10 6 appears 4 From Current User My Account on Mac OS X v10 6 select the currently logged in user 5 Select the Login Items A list of login items appears 6 From this list select ScanSnap Manager 7 Cli...

Page 425: ... From the sidebar in Finder select Applications ScanSnap Online Update Sub and then double click AOUUninstaller The ScanSnap Online Update Uninstaller window appears displaying the Welcome to ScanSnap Online Update Uninstaller window 3 Click the Continue button The Read Me screen appears 4 Read Read Me and then click the Uninstall button An authentication window appears 5 Enter the user name and p...

Page 426: ...r privileges 2 Exit Evernote if it is running If the Evernote icon is displayed on the status menu of the menu bar click the icon and select Quit from the menu that appears 3 From the sidebar in Finder select Applications Evernote and drag the Evernote into the Trash 4 Empty the Trash The Evernote is deleted ...

Page 427: ...ve page 429 Scanning page 430 File option page 431 Paper page 433 Compression page 433 OK and NA in the tables indicate the following OK Available NA Not available For details about setting items and default settings refer to the ScanSnap Manager Help Profile Profile button Profile Setting Item Quick Menu Profile ScanSnap Folder Recommended OK NA NA Small File OK NA NA High Quality OK NA NA Custom...

Page 428: ...owerPoint R NA OK NA ABBYY Scan to Word NA OK NA ABBYY Scan to Searchable PDF NA OK NA Scan to Folder NA OK NA Scan to E mail NA OK NA Scan to Picture Folder NA OK NA Scan to Print NA OK NA Scan to Rack2 Filer Smart NA OK NA Scan to Magic Desktop NA OK NA Scan to SharePoint NA OK NA Scan to Dropbox NA OK NA Scan to Evernote Note NA OK NA Scan to Evernote Document NA OK NA Scan to Google Docs TM NA...

Page 429: ...erter NA OK CardMinder NA OK Scan to Mobile NA OK Scan to Dropbox NA OK Scan to Evernote Document NA OK Scan to Evernote Note NA OK Scan to Google Docs TM NA OK Scan to Salesforce Chatter NA OK Scan to SugarSync NA OK ABBYY Scan to Word NA OK ABBYY Scan to Excel R NA OK ABBYY Scan to PowerPoint R NA OK ABBYY Scan to Searchable PDF NA OK iPhoto NA OK Setting Item Quick Menu Profile ScanSnap Folder ...

Page 430: ...ay 200 dpi B W 400 dpi OK OK OK Best Color Gray 300 dpi B W 600 dpi OK OK OK Excellent Color Gray 600 dpi B W 1200 dpi OK OK OK Setting Item Quick Menu Profile ScanSnap Folder Auto color detection OK OK OK Color OK OK OK Gray OK OK OK B W OK OK OK Color high compression NA OK OK Setting Item Quick Menu Profile ScanSnap Folder Duplex Scan OK OK OK Simplex Scan OK OK OK Setting Item Quick Menu Profi...

Page 431: ...K OK Setting Item Quick Menu Profile ScanSnap Folder Continue scanning after last page OK OK OK Setting Item Quick Menu Profile ScanSnap Folder Reduce bleed through OK OK OK Brightness black white only OK OK OK Increase text contrast OK OK OK Deskew by text on document OK OK OK Place document face up OK OK OK Setting Item Quick Menu Profile ScanSnap Folder PDF pdf OK OK OK JPEG jpg OK OK OK ...

Page 432: ...OK OK Setting Item Quick Menu Profile ScanSnap Folder Convert to Searchable PDF OK OK OK Setting Item Quick Menu Profile ScanSnap Folder Language OK OK OK Setting Item Quick Menu Profile ScanSnap Folder First page OK OK OK All pages OK OK OK Setting Item Quick Menu Profile ScanSnap Folder Multipage PDF whole batch in one PDF OK OK OK Generate one PDF file per n page s OK OK OK Output in PDF A 1b O...

Page 433: ... 148 mm OK OK OK B5 JIS 182 257 mm OK OK OK B6 JIS 128 182 mm OK OK OK Post card 100 148 mm OK OK OK Business card 90 55 mm 55 90 mm OK OK OK Letter 8 5 11 in 216 279 4 mm OK OK OK Legal 8 5 14 in 216 355 6 mm OK OK OK Setting Item Quick Menu Profile ScanSnap Folder Customize OK OK OK Setting Item Quick Menu Profile ScanSnap Folder None OK OK OK Check Length OK OK OK Setting Item Quick Menu Profil...

Page 434: ... USB bus power cable connection 5 V the computer must have two USB ports one for power connection and one for USB cable connection Phase Single phase Frequency range 50 60 Hz Power consumption Power cable connection During operation 9 0 W or less During standby 3 2 W or less USB bus power cable connection During operation 5 0 W or less During standby 2 0 W or less Temperature humidity allowable ra...

Page 435: ...anner dealer or an authorized FUJITSU scanner service provider for repairs on this product For more details refer to the following Web page http imagescanner fujitsu com warranty html ATTENTION For safety reasons never attempt repairs by yourself ...

Page 436: ...Cleaning cleaning materials 397 inside of the ScanSnap 399 outside of the ScanSnap 398 Cleaning Wipe 397 color high compression 204 configuring ScanSnap Manager Windows 237 Mac OS 380 consumables 405 copy Windows 120 Mac OS 272 correct skewed character strings Windows 209 Mac OS 356 D deleting blank pages Windows 206 Mac OS 353 deleting profiles Windows 190 Mac OS 346 documents for scanning 48 49 ...

Page 437: ...tor 33 power ON 43 print Windows 120 Mac OS 272 Print Window 274 Profile menu 337 Q Quick Menu 40 Windows 97 240 Mac OS 259 383 R Rack2 Filer Smart 124 reduction of image bleed through Windows 212 Mac OS 359 renaming profiles Windows 188 Mac OS 344 replacing the pad assy 407 replacing the pick roller 411 Right Click Menu 36 S Scan button 32 Scan to Dropbox Windows 140 Mac OS 302 Scan to E mail Win...

Page 438: ...80 ScanSnap Manager menu 38 ScanSnap Online Update 54 Windows 63 Mac OS 80 ScanSnap Organizer 54 63 104 ScanSnap Setup dialog box 61 ScanSnap setup dialog box 237 238 ScanSnap setup window 380 381 ScanSnap window 78 ScanSnap s communication status Windows 249 Mac OS 391 searchable PDF file Windows 222 Mac OS 280 281 369 security cable slot 33 shared folder Windows 109 Mac OS 263 showing the scanni...

Page 439: ...onsequential damages arising from the use of this product and any claims by a third party Copying of the contents of this manual in whole or in part as well as the scanner applications is prohibited under the copyright law ScanSnap S1300i Operator s Guide P3PC 3662 03ENZ0 Issue date September 2014 Issued by PFU LIMITED ...

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