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Fujitsu ScanSnap iX500, Operator'S Manual

The Fujitsu ScanSnap iX500 is a high-performance document scanner designed for efficient and reliable scanning. With its user-friendly interface, this product ensures seamless scanning and digital file management. To harness the full potential of this device, download the free user manual from manualshive.com to maximize productivity and understanding.

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Using ScanSnap with the Quick Menu (for Windows Users)

137

Attaching Files to E-Mail

This section explains how to attach the scanned image file to an e-mail message.

HINT

z

The default e-mail program is used as the e-mail program to link with.
The e-mail program may not properly link with ScanSnap Manager even if it is the default e-mail 
program. In this case, contact the manufacturer of the e-mail software.
For configuring e-mail program settings, refer to 

"E-mail Program Settings" (page 135)

.

z

By registering the scan and save settings as a profile, you can scan documents with the same profile 
at any time. For details, refer to 

"Profile" (page 203)

.

z

ScanSnap Folder can also be used for this operation. For details, refer to 

"ScanSnap Folder 

Operations" (page 216)

.

Summary of Contents for ScanSnap iX500

Page 1: ...Operator s Guide P3PC 4202 03ENZ0 ...

Page 2: ... that you read and understand it before using the ScanSnap Trademarks Microsoft Windows Windows Vista Excel PowerPoint Outlook SharePoint Windows Live Internet Explorer and Entourage are either registered trademarks or trademarks of Microsoft Corporation in the United States and or other countries Word is the product of Microsoft Corporation in the United States Apple the Apple logo Mac Mac OS OS ...

Page 3: ...ense GPL or the GNU Lesser General Public License LGPL For details concerning the conditions of the licenses refer to Terms and Conditions for End User License file name OSS_License pdf contained in the Setup DVD ROM ScanSnap the ScanSnap logo ScanSnap Manager ScanSnap Organizer CardMinder and Rack2 Filer are registered trademarks or trademarks of PFU LIMITED in Japan Other company names and produ...

Page 4: ...rted This manual explains about the ScanSnap package contents software installation connecting the ScanSnap and checking the operation Select Start menu All Programs ScanSnap Manager Getting Started for Windows 8 right click the Start screen and select All apps on the app bar Getting Started under ScanSnap Manager From the sidebar in Finder select Applications ScanSnap Manual and then double click...

Page 5: ...s when you insert the Setup DVD ROM into the DVD ROM drive z From the sidebar in Finder select Applications ScanSnap Manual and double click Troubleshooting installation ScanSnap Connect Application User s Guide iOS Read this manual for information about connecting the mobile device and the computer ScanSnap Connect Application operations on the mobile device settings and receiving files Start Sca...

Page 6: ... User s Guide Scan to Microsoft SharePoint User Guide Read these manuals when using this product for the first time or when you need more information on product features dialog boxes windows operating environment and functions Select Start menu All Programs KnowledgeLake Scan to Microsoft SharePoint User Guide for Windows 8 right click the Start screen and select All apps on the app bar Scan to Mi...

Page 7: ...select Help Help from the menu that appears z Select Start menu All Programs ScanSnap Manager ScanSnap Manager Help for Windows 8 right click the Start screen and select All apps on the app bar ScanSnap Manager Help under ScanSnap Manager z Click the Help button for ScanSnap Manager z Press the F1 key on the keyboard when a dialog box is displayed z Click the Help button in each dialog box z Click...

Page 8: ...e This Help file explains about scanner operations operational troubles and their resolution dialog boxes windows and messages Refer to this Help by either of the following methods z Press the F1 key on the keyboard when a dialog box is displayed z Click About this screen or About this message on each screen z Click the Help button in each window ScanSnap Organizer Help Read these Help files when ...

Page 9: ...ger Troubleshooting This chapter provides references for resolving troubles such as removing jammed documents Daily Care This chapter explains about the cleaning materials and how to clean the ScanSnap Consumables This chapter explains how to replace the consumables Appendix This appendix explains how to update ScanSnap Manager how to uninstall the software about settings that differ by the scanni...

Page 10: ...his manual Arrow Symbols in This Manual Right arrow symbols are used to connect icons or menu options you should select in succession Example Select Start menu Computer Indication Description This indication alerts operators to an operation that if not strictly observed may result in severe injury or death This indication alerts operators to an operation that if not strictly observed may result in...

Page 11: ...s displayed in the notification area drag the icon and drop it onto the notification area The notification area is located at the far right of the taskbar The explanations in the manual use the case in which the ScanSnap Manager icon is always displayed in the notification area Mac OS screen The screenshots used in this manual are of Mac OS X v10 7 The actual windows and operations may differ depe...

Page 12: ...indows 8 Users To start ScanSnap applications or display Control Panel use the All apps screen The All apps screen is displayed by following the procedure below 1 Right click the Start screen 2 Click All apps on the app bar ...

Page 13: ...n Windows Vista Home Premium operating system English Version Windows Vista Business operating system English Version Windows Vista Enterprise operating system English Version Windows Vista Ultimate operating system English Version Windows XP Windows XP Home Edition operating system English Version Windows XP Professional operating system English Version Windows Windows 8 Windows 7 Windows Vista o...

Page 14: ...icrosoft Outlook 2010 Microsoft Office Outlook 2007 Microsoft Office Outlook 2003 Outlook Express Microsoft Outlook Express Outlook for Mac Microsoft Outlook for Mac NET Framework Microsoft NET Framework Entourage Microsoft Entourage Mac OS OS X v10 8 Mac OS X v10 7 or Mac OS X v10 6 Adobe Acrobat Adobe Acrobat Adobe Reader Adobe Reader ABBYY FineReader for ScanSnap ABBYY FineReader for ScanSnap A...

Page 15: ...Introduction 15 Wireless access point Wireless access point Wireless router ScanSnap Color Image Scanner ScanSnap iX500 Carrier Sheet ScanSnap Carrier Sheet Abbreviation Used Designation ...

Page 16: ...Snap Overview 22 Features of the ScanSnap 23 Simple 23 Speedy 23 Compact 24 Use in a Manner That Best Suits Your Intended Use 24 Linkage Functions to Increase Range of Useful Applications 25 Save Data to a Computer via Wireless LAN 25 Save Data Easily to Mobile Devices 26 Easy Linkage with Cloud Services 26 Creating Data According to Intended Application 27 Scan Easily Using Automatic Functions 29...

Page 17: ...the ScanSnap OFF 47 Sleep Mode 48 Automatic Power OFF 49 Connecting the ScanSnap to a Wireless LAN 50 Preparation 51 Set a Wireless LAN Using the ScanSnap Wireless Setup Tool 52 Connect a Computer to the ScanSnap 54 Connect a Mobile Device to the ScanSnap 55 Reconnect to a Wireless Access Point Using the ScanSnap WPS Button 56 Documents for Scanning 58 Conditions for Documents to Scan 58 Condition...

Page 18: ...n Flow 114 Selecting a Profile Depending on the Document 114 Scanning 116 Stopping the Scan 118 Using ScanSnap with the Quick Menu 119 Saving Data in ScanSnap Organizer 124 Storing Business Cards in CardMinder 127 Saving Data in a Specified Folder 131 Attaching Files to E Mail 137 Using the ScanSnap as a Copy Machine 142 Saving Data in Rack2 Filer Smart 146 Saving Data in Magic Desktop 150 Saving ...

Page 19: ...ts Correct Orientation 232 Reducing Bleed Through 234 Scanning Documents of Different Widths or Lengths in One Batch 236 Scanning Documents Larger Than A4 Letter Size 240 Scanning Documents Such as Photographs and Clippings 245 Long Page Scanning 249 Saving Scanned Images in Multiple PDF Files 251 Creating Searchable PDF Files 253 Setting Keywords in PDF Files 256 Setting Passwords for PDF Files 2...

Page 20: ...69 How to Configure Scan Settings 370 Profile Management 370 How to Perform a Scan 379 Creating Scanned Images Depending on Intended Use 381 Scanning Only One Side of a Document 381 Scanning Color Documents in Gray or Black White 383 Deleting Blank Pages 385 Correcting Skewed Character Strings 387 Rotating Scanned Image to its Correct Orientation 389 Reducing Bleed Through 391 Scanning Documents o...

Page 21: ...the ScanSnap 441 Consumables 446 Part Numbers and Replacement Cycle of Consumables 447 Replacing the Roller Set 450 Appendix 457 ScanSnap Online Update 458 Uninstalling the Software 460 Uninstalling in Windows 460 Uninstalling in Mac OS 462 Setting Items by Scanning Method 468 Purchasing Cleaning the Carrier Sheet 476 Purchasing the Carrier Sheet 476 Cleaning the Carrier Sheet 477 Wireless LAN Spe...

Page 22: ...ould know before operating ScanSnap Features of the ScanSnap 23 Parts and Functions 32 ScanSnap Manager Overview 35 How to Perform a Scan 42 Turning the ScanSnap ON OFF 45 Connecting the ScanSnap to a Wireless LAN 50 Documents for Scanning 58 How to Load Documents 63 ...

Page 23: ...nage and archive the documents in your computer The Quick Menu makes the operation easy even for beginners The Quick Menu will allow you to start using the ScanSnap right away even if it is your first time Simply press the Scan button on the scanner to scan your document and then the Quick Menu will appear where you can select the desired action page 119 page 291 Speedy Speedy scanning Double side...

Page 24: ...dows Vista or Windows XP operating system OS X v10 8 Mac OS X v10 7 or Mac OS X v10 6 z Scan settings Default settings When the default settings are not used and scanning is performed under the following conditions scanning speed may slow down When scanning documents in B W black white mode Example Scanning color brochures in B W mode converting a color image to black white When Deskew by text on ...

Page 25: ...ned image directly in SharePoint page 195 Save Data to a Computer via Wireless LAN Save documents converted into digital data to a computer By connecting the ScanSnap to a computer via wireless LAN you can save the image data in the computer Use the ScanSnap Wireless Setup Tool to connect the ScanSnap to a wireless LAN Once the ScanSnap is connected to a wireless LAN even if the computer is away f...

Page 26: ...e scanned images to a mobile device via your computer page 320 z Save directly to a mobile device ScanSnap Connect Application User s Guide Easy Linkage with Cloud Services Access documents converted into digital data anytime anywhere ScanSnap Manager can be linked with the following cloud services Through linkage with these services you can access scanned images anytime from your computer or smar...

Page 27: ...ScanSnap Organizer ScanSnap Organizer Help z You can create a searchable PDF file by using Searchable PDF Converter page 308 Create using ScanSnap Organizer You can use ScanSnap Organizer to convert a created PDF file to a searchable PDF file When you convert multiple PDF files you can convert the files more efficiently by using the idle time of the computer ScanSnap Organizer Help Create using Se...

Page 28: ...ate a PDF file in which character strings in the marked sections are set as keywords ScanSnap Manager Help Two separate scanned images can be merged into a single image Two scanned images can be merged into a single image either vertically or horizontally ScanSnap Organizer Help ScanSnap Manager Help Create PDF A files You can create PDF files that conform to PDF A 1b which is a suitable file form...

Page 29: ...size setting The bundled Carrier Sheet allows you to scan documents larger than A4 Letter size as well as photographs and clippings Multiple Carrier Sheets can be scanned at once and together with regular documents in the same batch z Automatic size detection page 236 z Carrier Sheet page 240 z Automatic size detection page 393 z Carrier Sheet page 397 Automatically set the resolution by the paper...

Page 30: ... for files as a sorting condition z Search a variety of files Search Engine Selection Files can be found quickly searched by file name keyword text or date z Cropping marked sections Intelligent Cropping Selections on a page that are marked with a highlight pen can be cut and pasted elsewhere to create scrapbooks ScanSnap Organizer Help Easy filing of business cards Text recognition can be perform...

Page 31: ...can use ScanSnap Folder to link with a wide variety of applications including Web applications e g Webmail cloud service By selecting ScanSnap Folder from the file selection window of the application you can use the scanned image file directly page 216 Note The ScanSnap does not conform to the TWAIN ISIS and WIA standards ...

Page 32: ...d Functions 32 Parts and Functions This section explains names and functions of the ScanSnap parts Front ADF paper chute cover Open to use the ScanSnap D Opening the ADF paper chute cover turns on the ScanSnap ...

Page 33: ...nap and your wireless access point as follows Blue lit Ready Blue flashing Standby Orange lit Not Connectable Orange flashing Not Connectable WPS error ADF paper chute cover You can load the document here after opening it ADF top section Open to remove jammed documents replace the Roller set or clean the inside of the ScanSnap Side guide Adjust to the width of documents to prevent them from gettin...

Page 34: ...l Remove this tape seal after installing the software USB connector Ventilation port Holes for ventilating hot air from inside the ScanSnap Wi Fi switch Turn this switch on to connect the ScanSnap to a wireless LAN WPS button Press this button to connect the ScanSnap to a WPS compatible wireless access point by using the push button method ...

Page 35: ... ScanSnap Manager Icon When ScanSnap Manager is running the ScanSnap Manager icon appears as follows Notification area Dock The ScanSnap Manager icon indicates whether or not ScanSnap Manager is successfully communicating with the ScanSnap The appearance of the icon changes according to the communication status as shown below Status ScanSnap Manager icon Communicating Not communicating Connected t...

Page 36: ...ng the control key on the keyboard Displays the ScanSnap Manager menu For details refer to ScanSnap Manager Menu Mac OS page 39 z Clicking Displays the Profile menu For details refer to Profile page 369 HINT z Turn the ScanSnap on to perform communication between ScanSnap Manager and ScanSnap For details about how to turn on the ScanSnap refer to Turning the ScanSnap ON OFF page 45 z When you add ...

Page 37: ... Management dialog box You cannot select Profile Management when the Use Quick Menu check box is selected in the ScanSnap setup dialog box Profile Management page 204 Connect by Wi Fi Displays the ScanSnap Manager Connect by Wi Fi dialog box You can connect the ScanSnap to a computer via wireless LAN You cannot select Connect by Wi Fi when the ScanSnap is connected to a computer vie a USB cable Co...

Page 38: ...leshooting in the ScanSnap Manager Help z ScanSnap Portal Site Opens the ScanSnap global homepage http scansnap fujitsu com z About ScanSnap Manager Displays the ScanSnap Manager Version Information dialog box z Preferences Displays the ScanSnap Manager Preferences dialog box z Online Update Starts the ScanSnap Online Update page 458 To establish connection Displayed when ScanSnap Manager is not c...

Page 39: ...u You cannot select Profile when the Use Quick Menu checkbox is selected in the ScanSnap setup window Profile page 369 Profile Management Displays the ScanSnap Manager Profile Management window You cannot select Profile Management when the Use Quick Menu checkbox is selected in the ScanSnap setup window Profile Management page 370 Connect by Wi Fi Displays the ScanSnap Manager Connect by Wi Fi dia...

Page 40: ...tarts the ScanSnap Online Update page 458 To establish connection Displayed when ScanSnap Manager is not communicating with the ScanSnap correctly Options Displays the following menu z Keep in Dock Adds the ScanSnap Manager icon to the Dock z Open at Login Automatically launches ScanSnap Manager when the computer is started up or logged in z Show in Finder Displays the contents of the ScanSnap fol...

Page 41: ...ust select the application you want to link and you can create and manage scanned images HINT z For details about each application and how to perform scanning using the Quick Menu refer to the following page 119 page 291 z The Quick Menu display mode and applications display order can be changed For details refer to the following page 271 page 424 ...

Page 42: ...ment For details about how to connect the ScanSnap to a computer via wireless LAN refer to Connecting the ScanSnap to a Wireless LAN page 50 Scan from a computer according to the following procedures Scanning using the Quick Menu After scanning the document using ScanSnap you can simply select the application from the displayed menu to save send as e mail or print the scanned image as well as link...

Page 43: ...ings repeatedly For details refer to the following page 203 page 369 Scanning using ScanSnap Folder By selecting ScanSnap Folder from the file selection window of the application you can scan a document from ScanSnap You can use the scanned document file directly in the application For details refer to the following page 216 Scan Select a previously set profile Save and use the scanned images Scan...

Page 44: ...o connect the ScanSnap and a mobile device via wireless LAN and perform scanning z How to connect the ScanSnap and a mobile device via wireless LAN Connecting the ScanSnap to a Wireless LAN page 50 z How to scan from a mobile device ScanSnap Connect Application User s Guide for your mobile device ATTENTION The following differences exist between scanning a document from a computer and scanning a d...

Page 45: ...er icon is not displayed select Start menu All Programs ScanSnap Manager ScanSnap Manager for Windows 8 right click the Start screen and select All apps on the app bar ScanSnap Manager under ScanSnap Manager to start up ScanSnap Manager z If ScanSnap Manager does not automatically start when you log on to your computer register ScanSnap Manager in the following procedure 1 Click the ScanSnap Manag...

Page 46: ...pplications ScanSnap and then double click ScanSnap Manager to start up ScanSnap Manager z If ScanSnap Manager does not automatically start when you log on to your computer select Users Groups Accounts on Mac OS X v10 6 Current User My Account on Mac OS X v10 6 Login Items ScanSnap ScanSnap Manager in the System Preferences window to start up ScanSnap Manager ATTENTION With some computers the init...

Page 47: ...f moving the ScanSnap first turn the power OFF and remove all cables The bottom part of the ScanSnap may become hot when the ScanSnap is being used but this does not affect ScanSnap operation or cause any physical harm Be careful not to drop the ScanSnap when carrying it HINT z If the Wi Fi switch is off the power of the ScanSnap and the computer operate together If you keep the ScanSnap connected...

Page 48: ... refer to ScanSnap Manager Menu Mac OS page 39 Sleep Mode When the ScanSnap has not been used for 14 minutes while the power is on it enters sleep power saving mode The ScanSnap logo part to the left of the Scan button switches off in sleep mode HINT Start ScanSnap Manager again in the following procedure Select Start menu All Programs ScanSnap Manager ScanSnap Manager for Windows 8 right click th...

Page 49: ...e ScanSnap Close the ADF paper chute cover and open it again z You can change the time until the ScanSnap automatically turns off or set the ScanSnap to not automatically turn off Set according to the following procedures 1 Select Help Preferences from the Right Click Menu D The ScanSnap Manager Preferences dialog box appears 2 In the Power tab select one of the setting items for Power off after 1...

Page 50: ...age can be received directly to the mobile device Follow steps 1 through 3 to connect the ScanSnap to a wireless LAN 1 Make preparations page 51 2 Configure wireless LAN connection settings page 52 ScanSnap Connect Application ScanSnap Wireless Setup Tool Wizard z Connecting the ScanSnap to a wireless access point z Registering the connected computer z Configuring the ScanSnap settings z Checking ...

Page 51: ...canSnap Connect Application when connecting the ScanSnap to a mobile device Install ScanSnap Connect Application on the mobile device that you want to connect Download ScanSnap Connect Application for the mobile device from an application store such as iTunes App Store or Google Play z Connect from a computer page 54 z Connect from a mobile device page 55 ATTENTION Do not place the following withi...

Page 52: ...n between the ScanSnap and the mobile device Follow the procedure below to start the ScanSnap Wireless Setup Tool and configure the wireless settings 1 Select Start menu All Programs ScanSnap Manager ScanSnap Wireless Setup Tool For Windows 8 right click the Start screen and select All Apps on the app bar ScanSnap Wireless Setup Tool under ScanSnap Manager D The ScanSnap Wireless Setup Tool will s...

Page 53: ...ireless Network Setup Wizard 3 Follow the instructions in the Wireless Network Setup Wizard to configure the wireless settings HINT z For details and operation of ScanSnap Wireless Setup Tool refer to ScanSnap Wireless Setup Tool Help z The ScanSnap Wireless Setup Tool is also started up when the ScanSnap software is installed ...

Page 54: ...click the Connect button D The ScanSnap is connected to a computer via wireless LAN and the ScanSnap Manager icon changes to or ATTENTION If the ScanSnap Manager icon is or exit ScanSnap Connect Application on the mobile device HINT z If the Connect automatically to the last connected ScanSnap by Wi Fi check box is selected and the last connected ScanSnap is available the computer is connected to ...

Page 55: ...ow the procedure below 1 Start ScanSnap Connect Application on your mobile device D The mobile device will automatically be connected to an available ScanSnap on the same network HINT If more than one available ScanSnap is detected when ScanSnap Connect Application is set for a mobile device not to be connected to a ScanSnap automatically tap the name of the scanner you want to connect to under Sc...

Page 56: ...rn on the Wi Fi switch on the back of the ScanSnap D After blinking blue the Wi Fi indicator lights up in blue or orange ATTENTION Perform the following before you connect using the WPS button z If the ScanSnap Wireless Setup Tool is running while the ScanSnap is being connected to the computer with a USB cable exit the ScanSnap Wireless Setup Tool z If scanning is currently being performed from S...

Page 57: ... wireless access point D The ScanSnap is connected to the wireless access point and the Wi Fi indicator lights up in blue If connection cannot be established the Wi Fi indicator blinks or lights up in orange ATTENTION If you cannot connect the ScanSnap to a wireless access point refer to Troubleshooting in the ScanSnap Manager Help HINT For details about the Wi Fi indicator status refer to Parts a...

Page 58: ... lb A8 size 52 72 mm or less 127 to 209 g m 33 9 to 55 7 lb Plastic cards 0 76 mm 0 03 in or less embossed cards can be used Paper size Width 50 8 to 216 mm 2 to 8 5 in Length 50 8 to 360 mm 2 to 14 17 in For long page 216 863 mm 8 5 34 in ATTENTION z The following types of documents must not be scanned Documents attached with the metals such as paper clips or staples that can damage the inside of...

Page 59: ...appear lighter or darker than the original e g gold colored credit card When you scan embossed cards put the embossed side down and insert the card in landscape orientation If the background color of the card and the color of the embossed characters are similar e g no gold or silver embossing it may be difficult for the ScanSnap to recognize embossed characters In that case click the Option button...

Page 60: ...o malfunction z Be careful not to cut your finger on the edge of the Carrier Sheet Fold in half to scan Paper type Documents that cannot be fed directly into the ScanSnap Paper weight Up to 209 g m up to 55 7 lb When scanning documents folded in half Up to 104 5 g m up to 27 9 lb Paper size Carrier Sheet size 216 297 mm A3 297 420 mm A4 210 297 mm A5 148 210 mm A6 105 148 mm B4 257 364 mm B5 JIS 1...

Page 61: ...e to clean the rollers occasionally to maintain the scanner performance when scanning carbonless paper directly without using the Carrier Sheet Depending on the type of carbonless paper the life span of the scanner may be shortened compared to scanning standard office paper For details about how to clean the inside of the ScanSnap refer to Cleaning the Inside of the ScanSnap page 441 z Scanning th...

Page 62: ...to be scanned at once It is recommended that you scan such documents one at a time If paper jams occur frequently feed about 50 sheets of PPC paper recycled paper before scanning with the Carrier Sheet The PPC paper can either be blank or printed z Storing the Carrier Sheet Be careful of the following when you store the Carrier Sheet Do not leave your document inside the Carrier Sheet for a long t...

Page 63: ...the document stack under 5 mm 2 Fan the documents 1 Hold both ends of the documents and fan them a few times 2 Rotate the documents by 90 degrees and fan them in the same manner 3 Straighten the edges of the documents and slightly displace the top edges at an angle ATTENTION If you try to scan more than the maximum amount that can be loaded the following problems may occur z Files cannot be proper...

Page 64: ...How to Load Documents 64 4 Open the ADF paper chute cover of the ScanSnap 5 Pull the stacker towards you ADF paper chute cover Stacker ...

Page 65: ...How to Load Documents 65 6 Depending on documents to scan pull out the extension on the ADF paper chute cover and open the stacker Extension Stacker ...

Page 66: ...s ATTENTION z Do not accumulate more than 50 sheets with paper weight of 80 g m 20 lb in the stacker z Right click the ScanSnap Manager icon in the notification area and select Scan Button Settings Then select the Scanning tab the Option button to show the Scanning mode option dialog box If the Place document face up check box is selected in the Scanning mode option dialog box load documents face ...

Page 67: ...djust the side guides to the width of the documents Hold the side guides in the middle and then move them so that there is no space left between the side guides and the documents Otherwise the documents may be fed skewed Documents ...

Page 68: ...Software This chapter explains about the software bundled with the ScanSnap system requirements and how to install them Bundled Software Overview 69 System Requirements 71 Installing in Windows 76 Installing in Mac OS 96 ...

Page 69: ... folders and arrange files as you like CardMinder You can use this application to efficiently digitalize a large number of business cards Text recognition can be performed on business cards and you can create a database to facilitate card data management and searches Data in the database can be printed and linked with various applications For Mac OS version the data can be also shared with PIM Per...

Page 70: ... Magic Desktop trial version This application enables you to sort data scanned from the ScanSnap or memos and images created on a mobile device into various work or personal groups for management ABBYY FineReader Express Edition for Mac This application can perform text recognition on the scanned images using OCR Optical Character Recognition and convert the image data to searchable files You can ...

Page 71: ...b page http scansnap fujitsu com g support en Operating system Windows 8 32 bit 64 bit 1 Windows 7 32 bit 64 bit Windows Vista 32 bit 64 bit 2 Windows XP 32 bit 3 CPU Intel Core 2 Duo 2 2 GHz or higher Recommended Intel Core i5 2 5 GHz or higher Memory 32 bit 1 GB or more Recommended 4 GB or more 64 bit 2 GB or more Recommended 4 GB or more Display Resolution 4 Windows 8 1024 768 pixels or higher ...

Page 72: ...ze is required when scanning documents z Characters may not be correctly displayed when using the following functions CardMinder Scan to Mobile Scan to Salesforce Chatter Scan to SugarSync Scan to Dropbox Perform the following z Windows XP Select Control Panel Regional and Language Options Language tab Install files for East Asian languages check box Install the universal font Arial Unicode MS fro...

Page 73: ...ize KB Sample document Specification z Paper type Normal catalog z Paper size A4 z File format PDF z Compression rate 3 Color mode Automatic resolution Normal Better Best Excellent Color 363 6 245 6 363 6 644 8 1673 2 Gray 328 4 223 6 328 4 580 4 1832 8 B W 212 8 136 212 8 455 2 1300 4 Color high compression 163 6 123 2 163 6 124 8 ...

Page 74: ...Reader for ScanSnap 590 MB z ScanSnap Online Update 10 MB z ABBYY FineReader Express 220 MB z Evernote for Mac 80 MB USB port USB 3 0 USB 2 0 USB 1 1 ATTENTION z If the system requirements above are not satisfied the ScanSnap may not operate z Do not use the USB port on the keyboard or the monitor to connect the ScanSnap it may not function properly z Make sure to use a powered hub equipped with a...

Page 75: ...ent Estimated image data size KB Sample document Specification z Paper type Normal catalog z Paper size A4 z File format PDF z Compression rate 3 Color mode Automatic resolution Normal Better Best Excellent Color 381 9 260 9 381 9 698 2136 9 Gray 319 5 221 3 319 5 562 2 1788 4 B W 234 6 151 234 6 445 4 1452 ...

Page 76: ...nstall the Software When you insert the Setup DVD ROM into the DVD ROM drive on your computer the ScanSnap Setup dialog box appears The functions of each button in the ScanSnap Setup dialog box are as follows Button Function Readme Displays the Readme dialog box where you can refer to the Readme file of each software ...

Page 77: ... page z SugarSync button Opens the SugarSync Manager for Windows download web page z Scan to Microsoft SharePoint button Installs Scan to Microsoft SharePoint Manuals Displays the Manuals dialog box where you can refer to the software manuals including Safety Precautions Getting Started Troubleshooting installation and Operator s Guide this manual Browse DVD Contents Opens Windows Explorer to disp...

Page 78: ...ws 1 Turn on the computer and log on as a user with Administrator privileges 2 Insert the Setup DVD ROM into the DVD ROM drive D The ScanSnap Setup dialog box appears HINT When the installation is complete a pop up balloon which indicates that the latest updates are available on the download server may appear For details refer to the ScanSnap Online Update Help HINT If the ScanSnap Setup dialog bo...

Page 79: ...dows 79 3 Click the Install Products button D The Install Products dialog box appears 4 Click the ScanSnap button D The ScanSnap dialog box appears displaying the Welcome to the InstallShield Wizard for ScanSnap screen ...

Page 80: ...e terms of the license agreement and then click the Next button D The Start Copying Files screen appears 8 Confirm the settings and then click the Next button D Installation starts When the installation is complete the About ScanSnap s Auto Power OFF function screen appears HINT You can specify the software you want to install and the installation destination by selecting Custom and then clicking ...

Page 81: ... 10 Click the Finish button D When you installed ScanSnap Manager the ScanSnap Connecting the ScanSnap screen appears 11 Follow the instructions on the screen to check the connection between the ScanSnap and the computer D When the connection confirmation is complete the ScanSnap Wireless Network Setup screen appears ...

Page 82: ...een click the link next to Otherwise click the Later button 13 Remove the Setup DVD ROM from the DVD ROM drive HINT If you want to configure the wireless settings for connecting the ScanSnap to a wireless LAN at another time refer to Connecting the ScanSnap to a Wireless LAN page 50 ATTENTION If the installation is not successfully completed select Manuals Troubleshooting installation in the ScanS...

Page 83: ...rt the Setup DVD ROM into the DVD ROM drive D The ScanSnap Setup dialog box appears 3 Click the Install Products button D The Install Products dialog box appears HINT An Internet connection is required to install Dropbox for Windows HINT If the ScanSnap Setup dialog box does not appear double click ScanSnap exe in the Setup DVD ROM via Windows Explorer ...

Page 84: ... Click the Dropbox button D A web browser starts up and the Dropbox for Windows download web page opens Download and install Dropbox for Windows 5 When the installation is complete remove the Setup DVD ROM from the DVD ROM drive ...

Page 85: ...with Administrator privileges 2 Insert the Setup DVD ROM into the DVD ROM drive D The ScanSnap Setup dialog box appears 3 Click the Install Products button D The Install Products dialog box appears HINT If the ScanSnap Setup dialog box does not appear double click ScanSnap exe in the Setup DVD ROM via Windows Explorer ...

Page 86: ...Installing in Windows 86 4 Click the Evernote button D The Evernote dialog box appears ...

Page 87: ... Click the Finish button when the installation complete notification is displayed 8 Remove the Setup DVD ROM from the DVD ROM drive HINT If you require the latest version of Evernote for Windows click the Download latest version button A web browser starts up and the Evernote for Windows download web page opens Download and install Evernote for Windows ...

Page 88: ...rt the Setup DVD ROM into the DVD ROM drive D The ScanSnap Setup dialog box appears 3 Click the Install Products button D The Install Products dialog box appears HINT An Internet connection is required to install SugarSync Manager for Windows HINT If the ScanSnap Setup dialog box does not appear double click ScanSnap exe in the Setup DVD ROM via Windows Explorer ...

Page 89: ...SugarSync button D A web browser starts up and the SugarSync Manager for Windows download web page opens Download and install SugarSync Manager for Windows 5 When the installation is complete remove the Setup DVD ROM from the DVD ROM drive ...

Page 90: ...ialog box appears 3 Click the Install Products button D The Install Products dialog box appears HINT For details about system requirements and notes on installation refer to Readme of Scan to Microsoft SharePoint Click the Scan to Microsoft SharePoint button in the Readme dialog box to open the Readme file HINT If the ScanSnap Setup dialog box does not appear double click ScanSnap exe in the Setup...

Page 91: ...ck the Finish button when the installation complete notification is displayed 7 Remove the Setup DVD ROM from the DVD ROM drive HINT For details about how to use Scan to Microsoft SharePoint refer to the Scan to Microsoft SharePoint User s Guide Click the Scan to Microsoft SharePoint button in the Manuals dialog box to open the Scan to Microsoft SharePoint User s Guide ...

Page 92: ...ox appears HINT z An Internet connection is required to install the trial software z For details about system requirements and installation of the trial software refer to the download web page Click the button of the trial software to install in the Trial Software dialog box then click the link banner of the download web page at the right of the screen to open the web page HINT If the ScanSnap Set...

Page 93: ...are refer to the software manual The manual is installed at the same time as the software The manuals can be referenced as follows z Rack2 Filer Smart trial version Select Start menu All Programs Rack2 Filer Smart Rack2 Filer Smart Your Guide for Windows 8 right click the Start screen and select All apps on the app bar Rack2 Filer Smart Your Guide under Rack2 Filer Smart z Magic Desktop trial vers...

Page 94: ...setup dialog box appears ATTENTION Adobe Acrobat can be used in the following operating systems z Windows 8 z Windows 7 z Windows XP Service Pack 3 or later required Additional requirements are as follows z Internet Explorer 7 0 or later Firefox ESR Google Chrome z Screen resolution 1024 768 or more HINT Adobe Acrobat can display the scanned image through linkage with ScanSnap Manager If the lates...

Page 95: ...on is complete remove the Adobe Acrobat DVD ROM from the DVD ROM drive HINT z For details about the installation of Adobe Acrobat refer to Readme included on the Adobe Acrobat DVD ROM To open Readme open the file below via Windows Explorer DVD ROM drive ReadMe htm z For details about how to use Adobe Acrobat refer to the Adobe Acrobat Help ...

Page 96: ...Snap Installs the following software z ScanSnap Manager z CardMinder z ABBYY FineReader for ScanSnap z ScanSnap Online Update Other Software Displays the Other Software window z ABBYY FineReader Express icon Opens the ABBYY FineReader Express window z Dropbox icon Opens the Dropbox for Mac download web page z Evernote icon Opens the Evernote window You can install Evernote for Mac or display the d...

Page 97: ...Mac OS 97 Safety Precautions Displays Safety Precautions Getting Started Displays Getting Started Troubleshooting installation Displays Troubleshooting installation Operator s Guide Displays this manual Icon Function ...

Page 98: ...ure is as follows 1 Turn on the computer and log in as a user with Administrator privileges 2 Insert the Setup DVD ROM into the DVD ROM drive D The ScanSnap window appears 3 Double click the ScanSnap icon D A confirmation message appears HINT When the installation is complete the ScanSnap Online Update window may appear For details refer to the ScanSnap Online Update Help ...

Page 99: ...utton D The Important Information screen appears 6 Read Important Information and then click the Continue button D The Software License Agreement screen appears 7 Read the END USER LICENSE AGREEMENT and click the Continue button D A confirmation message appears 8 To accept the license agreement click the Agree button D The Standard Install on disk name screen appears ...

Page 100: ...ssword for a user with Administrator privileges and click the Install Software button OK on Mac OS X v10 6 D The ScanSnap Connecting ScanSnap screen appears HINT You can specify the software you want to install by clicking the Customize button The ScanSnap Manager and ScanSnap Online Update settings cannot be changed ...

Page 101: ...onnecting the ScanSnap to a wireless LAN To configure the wireless settings click the Setup Now button and then follow the instructions on the screen For details of each screen click the button Otherwise click the Later button D When the installation is complete the About ScanSnap s Auto Power OFF function screen appears HINT If you want to configure the wireless settings for connecting the ScanSn...

Page 102: ... Mac OS 102 13 Read the explanation and then click the Continue button D The message The installation was successful appears on the screen 14 Click the Close button 15 Remove the Setup DVD ROM from the DVD ROM drive ...

Page 103: ...computer and log in as a user with Administrator privileges 2 Insert the Setup DVD ROM into the DVD ROM drive D The ScanSnap window appears 3 Double click the Other Software icon D The Other Software window appears 4 Double click the ABBYY FineReader Express icon D The ABBYY FineReader Express window appears ...

Page 104: ... icon D The Install ABBYYFineReaderExpress window appears displaying the Welcome to the ABBYYFineReaderExpress Installer screen 6 Click the Continue button D The Standard Install on disk name screen appears 7 Click the Install button D An authentication window appears ...

Page 105: ...ministrator privileges and click the Install Software button OK on Mac OS X v10 6 D Installation starts When the installation is complete the message The installation was successful appears on the screen 9 Click the Close button 10 Remove the Setup DVD ROM from the DVD ROM drive ...

Page 106: ...e computer and log in as a user with Administrator privileges 2 Insert the Setup DVD ROM into the DVD ROM drive D The ScanSnap window appears 3 Double click the Other Software icon D The Other Software window appears HINT An Internet connection is required to install Dropbox for Mac ...

Page 107: ...4 Double click the Dropbox icon D A web browser starts up and the Dropbox for Mac download web page opens Download and install Dropbox for Mac 5 When the installation is complete remove the Setup DVD ROM from the DVD ROM drive ...

Page 108: ...e computer and log in as a user with Administrator privileges 2 Insert the Setup DVD ROM into the DVD ROM drive D The ScanSnap window appears 3 Double click the Other Software icon D The Other Software window appears 4 Double click the Evernote icon D The Evernote window is displayed ...

Page 109: ...e license agreement click the Agree button D A window to start installing Evernote for Mac appears HINT If you require the latest version of Evernote for Mac double click the Download latest version icon A web browser starts up and the Evernote for Mac download web page opens Download and install Evernote for Mac ...

Page 110: ... finished drag the Evernote icon on the desktop into the Trash 9 Remove the Setup DVD ROM from the DVD ROM drive 10 Prepare for the linkage with Evernote Start up Evernote and create a new Notebook ATTENTION If the installation is not successfully completed select Troubleshooting installation in the ScanSnap window and refer to Troubleshooting installation ...

Page 111: ...e computer and log in as a user with Administrator privileges 2 Insert the Setup DVD ROM into the DVD ROM drive D The ScanSnap window appears 3 Double click the Other Software icon D The Other Software window appears HINT An Internet connection is required to install SugarSync Manager for Mac ...

Page 112: ...ick the SugarSync icon D A web browser starts up and the SugarSync Manager for Mac download web page opens Download and install SugarSync Manager for Mac 5 When the installation is complete remove the Setup DVD ROM from the DVD ROM drive ...

Page 113: ...to perform scanning and how to set the ScanSnap Manager in Windows Basic Scanning Operation Flow 114 Using ScanSnap with the Quick Menu 119 Profile 203 ScanSnap Folder Operations 216 Creating Scanned Images Depending on Intended Use 222 Configuring ScanSnap Manager 268 ...

Page 114: ...ttings It is recommended that you select this button when you want to scan documents in optimum quality suitable for the paper size of the document Small File button Settings are Normal Color Gray 150 dpi B W 300 dpi for Image quality in the Scanning tab in the ScanSnap setup dialog box and default for other settings It is recommended that you select this button when you want to reduce the file si...

Page 115: ...k Menu Windows page 37 D The ScanSnap setup dialog box appears 3 Select the Use Quick Menu check box 4 Click one of the profile buttons 5 Click the OK button to close the ScanSnap setup dialog box HINT z The Recommended button is selected in default z For details about the default settings when using the Quick Menu refer to the ScanSnap Manager Help Profile Buttons ...

Page 116: ...nning is completed HINT z The Scan button setting is Duplex Scan Double sided in default Note that you can switch the Scan button setting to Simplex Scan Single sided in ScanSnap Manager For details refer to Scanning Only One Side of a Document page 222 z You can also start scanning from the Right Click Menu For details refer to Right Click Menu Windows page 37 ATTENTION z Do not connect or discon...

Page 117: ...ghtly differ from the original document in size z Performing a scan by pressing the Scan button on the ScanSnap while one of the following applications is active with its dialog box brought to the front and selected on taskbar automatically starts the linkage between ScanSnap Manager and the application ScanSnap Organizer CardMinder linked only when the document is of business card size Rack2 File...

Page 118: ...r Image scanning and file saving dialog box which appears during scanning D The following dialog box appears when the scanning stops 2 Click the Quit button To continue scanning click the Continue Scanning button or press the Scan button on the ScanSnap after loading another document in the ScanSnap HINT Remove all documents from the ScanSnap after stopping the scan For details about how to remove...

Page 119: ...th applications page 120 z Linkage with cloud services page 122 Using Scanned Images Share the scanned document files with others Scan to Folder Save the scanned image directly in a shared folder on a network after scanning share the scanned image with others and inform them of the destination folder path by an e mail message automatically created with the path stated Send document files to partic...

Page 120: ...les Convert catalogs and pamphlets into digital data and save them Scan to Picture Folder Save scanned images of catalogs and pamphlets directly into your Pictures folder Linking with Applications Organize and manage the scanned document files ScanSnap Organizer Save the scanned images in a folder specified in ScanSnap Organizer allowing you to organize and manage the scanned images in ScanSnap Or...

Page 121: ...o Magic Desktop Save the scanned images files in Magic Desktop to manage and organize them Displayed when Magic Desktop trial version or Magic Desktop provided with ScanSnap iX500 Deluxe or sold separately is installed Quote text from your paper documents when you do not want to type it ABBYY Scan to Word ABBYY Scan to Excel R ABBYY Scan to PowerPoint R Have the scanned image text recognized and c...

Page 122: ...ent Save PDF files in Evernote Displayed when Evernote for Windows 3 5 or later is installed Manage handwritten notes through linkage with Evernote Scan to Evernote Note Save JPEG files in Evernote Displayed when Evernote for Windows 3 5 or later is installed Manage scanned documents through linkage with Google Docs Scan to Google Docs TM Save PDF files in Google Docs Manage scanned documents thro...

Page 123: ...lled Displayed when NET Framework 3 0 is installed Note that NET Framework 3 0 is also included in NET Framework 3 5 SP1 or later It is recommended that you use NET Framework 3 5 SP1 or later by updating Windows Even if NET Framework 4 or later is already installed you need to install NET Framework 3 0 separately because NET Framework 3 0 is not included in NET Framework 4 or later version The fol...

Page 124: ...ap Organizer to display image data without opening them create folders and arrange files as you like HINT z By registering the scan and save settings as a profile you can scan documents with the same profile at any time For details refer to Profile page 203 z ScanSnap Manager can link with ScanSnap Organizer automatically For details refer to Automatic Linkage with Applications page 276 ...

Page 125: ... HINT To use the Quick Menu you need to select the Use Quick Menu check box in the ScanSnap setup dialog box For details about how to perform scanning by using the Quick Menu refer to Basic Scanning Operation Flow page 114 ATTENTION z You cannot start scanning when the Quick Menu is displayed Wait until ScanSnap Organizer links before scanning another document z Do not move delete or rename the sc...

Page 126: ...dows Users 126 3 Click the ScanSnap Organizer icon D The ScanSnap Organizer dialog box appears HINT For details about the functions of ScanSnap Organizer and how to use it refer to the ScanSnap Organizer User s Guide and ScanSnap Organizer Help ...

Page 127: ...age removal is selected when you store scanned images of business cards in CardMinder z Data of up to 1 000 pages including blank pages can be stored in CardMinder at once HINT z By registering the scan and save settings as a profile you can scan documents with the same profile at any time For details refer to Profile page 203 z ScanSnap Manager can link with CardMinder automatically For details r...

Page 128: ...he ADF paper chute cover z To scan multiple business cards load them in a pile z Do not leave space between the side guides and business cards HINT To use the Quick Menu you need to select the Use Quick Menu check box in the ScanSnap setup dialog box For details about how to perform scanning by using the Quick Menu refer to Basic Scanning Operation Flow page 114 ...

Page 129: ...that you select Automatic resolution or Best for Image quality in the Scanning tab of the ScanSnap setup dialog box ScanSnap Manager cannot link with CardMinder when Image quality is set to Excellent ATTENTION z You cannot start scanning when the Quick Menu is displayed Wait until ScanSnap Manager links with CardMinder before scanning another document z Do not move delete or rename the scanned ima...

Page 130: ...e Quick Menu for Windows Users 130 4 Check the scanned card image and the text recognition result HINT For details about the functions of CardMinder and how to use it refer to the CardMinder User s Guide and CardMinder Help ...

Page 131: ...n e mail message automatically created with the path stated HINT z The default e mail program is used as the e mail program to link with The e mail program may not properly link with ScanSnap Manager even if it is the default e mail program In this case contact the manufacturer of the e mail software For configuring e mail program settings refer to E mail Program Settings page 135 z By registering...

Page 132: ...n the ScanSnap to start a scan D The Quick Menu appears when the scanning is completed 3 Click the Scan to Folder icon D The Scan to Folder dialog box appears HINT To use the Quick Menu you need to select the Use Quick Menu check box in the ScanSnap setup dialog box For details about how to perform scanning by using the Quick Menu refer to Basic Scanning Operation Flow page 114 ...

Page 133: ...essage to notify others For details about the Scan to Folder dialog box refer to the ScanSnap Manager Help ATTENTION z You cannot start scanning after the Quick Menu is displayed and before the Scan to Folder dialog box is closed Close the Scan to Folder dialog box before scanning the next document z Do not move delete or rename scanned image in other applications after the Quick Menu is displayed...

Page 134: ...tton D The scanned image file is saved in the specified folder HINT When you select the State a path to a destination folder in an E mail message check box in the Scan to Folder dialog box a new message window appears listing the destination folder path where the file is saved ...

Page 135: ...on Windows 7 Windows Vista 1 Select Start menu Default Programs Set your default programs D The Set your default programs dialog box appears 2 Select an e mail program to link with ScanSnap Manager from Programs 3 Select Set this program as default and click the OK button Windows XP The e mail program selected in Internet Explorer Tools menu Internet Options the Programs tab E mail drop down list ...

Page 136: ...ng ScanSnap with the Quick Menu for Windows Users 136 Tested e mail programs z Windows Live Mail z Windows Mail Windows Vista z Outlook 2013 2010 2007 2003 z Outlook Express 6 z Thunderbird version 17 0 2 ...

Page 137: ...y link with ScanSnap Manager even if it is the default e mail program In this case contact the manufacturer of the e mail software For configuring e mail program settings refer to E mail Program Settings page 135 z By registering the scan and save settings as a profile you can scan documents with the same profile at any time For details refer to Profile page 203 z ScanSnap Folder can also be used ...

Page 138: ...details about how to change the settings Preferences page 141 HINT To use the Quick Menu you need to select the Use Quick Menu check box in the ScanSnap setup dialog box For details about how to perform scanning by using the Quick Menu refer to Basic Scanning Operation Flow page 114 ATTENTION Up to ten files can be attached to an e mail message When you scan more than one document with the scan se...

Page 139: ... ScanSnap Manager Help HINT You can configure the settings to not show the Scan to E mail dialog box If you configure the settings to not show the Scan to E mail dialog box a new message window appears with the file attached For details about how to change the settings Preferences page 141 ATTENTION z You cannot start scanning after the Quick Menu is displayed and before the Scan to E mail dialog ...

Page 140: ...eck box is selected in the Scan to E mail Options dialog box or the Scan to E mail dialog box click the Attach button to display the following Scan to E mail Set a password dialog box Enter a password and then click the OK button If you click the Cancel button a confirmation message appears to continue processing without a password If you do not want to set a document open password click the Yes b...

Page 141: ...k with Scan to E mail 1 Move the mouse cursor to the Scan to E mail icon and then click D The Scan to E mail Options dialog box appears 2 Change the settings For details about the Scan to E mail Options dialog box refer to the ScanSnap Manager Help 3 Click the OK button to close the Scan to E mail Options dialog box ...

Page 142: ... of the document may appear as lines on the generated scanned image depending on the scanning method and paper conditions If you print such an image the printed image will also have lines appearing in it z The scanned image will be printed at a resolution of 150 dpi regardless of the settings specified for Image quality in the Scanning tab HINT By registering the scan and save settings as a profil...

Page 143: ...t how to change the settings Preferences page 145 3 Click the Scan to Print icon D The Scan to Print dialog box appears HINT To use the Quick Menu you need to select the Use Quick Menu check box in the ScanSnap setup dialog box For details about how to perform scanning by using the Quick Menu refer to Basic Scanning Operation Flow page 114 HINT You can configure the settings to not show the Scan t...

Page 144: ...age saving folder For details about the Scan to Print dialog box refer to the ScanSnap Manager Help 5 Click the Print button D The scanned image is printed ATTENTION z You cannot start scanning after the Quick Menu is displayed and before the Scan to Print dialog box is closed Close the Scan to Print dialog box before scanning the next document z Do not move delete or rename the scanned image in o...

Page 145: ...link with Scan to Print 1 Move the mouse cursor to the Scan to Print icon and then click D The Scan to Print Options dialog box appears 2 Change the setting For details about the Scan to Print Options dialog box refer to the ScanSnap Manager Help 3 Click the OK button to close the Scan to Print Options dialog box ...

Page 146: ...DF files and manages them in a computer You can manage the documents as if you bind them store them on a bookshelf and browse them as if you flip through a book z The following settings in ScanSnap Manager are disabled when the scanned image is saved to Rack2 Filer Smart Rename file after scanning Color high compression HINT z By registering the scan and save settings as a profile you can scan doc...

Page 147: ...mouse cursor to the Scan to Rack2 Filer Smart icon and then click For details about how to change the settings Preferences page 149 ATTENTION When you perform a scan with JPEG jpg selected for File format in the File option tab of the ScanSnap setup dialog box you cannot save the image in Rack2 Filer Smart HINT To use the Quick Menu you need to select the Use Quick Menu check box in the ScanSnap s...

Page 148: ...s saved in Rack2 Filer Smart ATTENTION z You cannot start scanning when the Quick Menu is displayed Save the scanned image to Rack2 Filer Smart before scanning another document z Do not move delete or rename the scanned image in other applications when the Quick Menu is displayed HINT For details about how to use Rack2 Filer Smart refer to the Rack2 Filer Smart Your Guide ...

Page 149: ...k D The ScanSnap Rack2 Filer Smart dialog box appears 2 Change the settings In this dialog box specify the destination to save the scanned image For details about the ScanSnap Rack2 Filer Smart dialog box refer to the Rack2 Bookshelf Window Help To show the Rack2 Bookshelf Window Help click the Help button in the ScanSnap Rack2 Filer Smart dialog box 3 Click the OK button to close the ScanSnap Rac...

Page 150: ... memos and images created on a mobile device with various work or personal groups manage them and save them to Rack2 Filer Smart Magic Desktop can also link with Facebook z The following settings in ScanSnap Manager are disabled when the scanned image is saved to Magic Desktop Renaming file after scanning Color high compression HINT z By registering the scan and save settings as a profile you can ...

Page 151: ... saved in Magic Desktop HINT To use the Quick Menu you need to select the Use Quick Menu check box in the ScanSnap setup dialog box For details about how to perform scanning by using the Quick Menu refer to Basic Scanning Operation Flow page 114 ATTENTION z You cannot start scanning when the Quick Menu is displayed Save the scanned image to Magic Desktop before scanning another document z Do not m...

Page 152: ... the mobile device from an application store such as iTunes the App Store or Google Play For information about the operating system that ScanSnap Connect Application supports please visit the following web page http scansnap fujitsu com g support en z The number of scanned image files and the maximum file size that can be saved on a mobile device at once are as follows Number of files Up to 100 Fi...

Page 153: ...re Using Scan to Mobile First launch z A firewall alert may be displayed When the alert is displayed select Allow access or Unblock buttons to continue processing z The following message appears Click the OK button to open the Scan to Mobile Basic dialog box In the Scan to Mobile Basic dialog box enter a password to connect to the mobile device For details about other setting items refer to the Sc...

Page 154: ...cation area to display the Scan to Mobile icon in the displayed menu The Scan to Mobile icon shows the communication status between the computer and the mobile device The appearance of the icon changes according to the communication status as shown below Status Scan to Mobile icon Waiting Standby Sending Sending error Rejected ...

Page 155: ...etup dialog box For details about how to perform scanning by using the Quick Menu refer to Basic Scanning Operation Flow page 114 ATTENTION z When Scan to Mobile has already started and is active with the application selected on the taskbar and the Scan to Mobile dialog box brought to front ScanSnap Manager links with Scan to Mobile automatically and the Quick Menu does not appear To show the Quic...

Page 156: ...Using ScanSnap with the Quick Menu for Windows Users 156 3 Click the Scan to Mobile icon D The Scan to Mobile dialog box appears ...

Page 157: ...ile device 5 Click the Close button to close the Scan to Mobile dialog box when sending of the scanned image is completed HINT z When you select the Wait until the Send button is clicked check box in the Scan to Mobile Basic dialog box the Send button appears in the Scan to Mobile dialog box Click the Send button to send the image to the mobile device z For details about the features of ScanSnap C...

Page 158: ...the ScanSnap Connect Application User s Guide for your mobile device D The Scan to Mobile dialog box appears on your computer When the connection is established the mobile device that is currently connected to the computer is shown in the Scan to Mobile dialog box 3 Load a document in the ScanSnap For details refer to How to Load Documents page 63 HINT z For details about the features of ScanSnap ...

Page 159: ... with Scan to Mobile press the Scan button on the ScanSnap and start a scan while Scan to Mobile is active where this application is currently selected on the taskbar and the Scan to Mobile dialog box is brought to front HINT When you select the Wait until the Send button is clicked check box in the Scan to Mobile Basic dialog box the Send button appears in the Scan to Mobile dialog box Click the ...

Page 160: ...k with Scan to Mobile 1 Move the mouse cursor to the Scan to Mobile icon and then click D The Scan to Mobile Options dialog box appears 2 Change the settings For details about the Scan to Mobile Options dialog box refer to the ScanSnap Manager Help 3 Click the OK button to close the Scan to Mobile Options dialog box ...

Page 161: ...o use this function z You can save up to 100 files to your Dropbox folder at once HINT z When you first log into Dropbox after installing Dropbox for Windows the Dropbox folder which is the sync folder used for Dropbox is automatically created z By registering the scan and save settings as a profile you can scan documents with the same profile at any time For details refer to Profile page 203 z Sc...

Page 162: ...e the settings Preferences page 164 3 Click the Scan to Dropbox icon D The Scan to Dropbox dialog box appears HINT To use the Quick Menu you need to select the Use Quick Menu check box in the ScanSnap setup dialog box For details about how to perform scanning by using the Quick Menu refer to Basic Scanning Operation Flow page 114 HINT You can configure the settings to not show the Scan to Dropbox ...

Page 163: ...canned image is saved to your Dropbox folder ATTENTION z The file will not be synced with Dropbox unless you select the Dropbox folder as the destination folder z You cannot start scanning after the Quick Menu is displayed and before the Scan to Dropbox dialog box is closed Close the Scan to Dropbox dialog box before scanning the next document z Do not move delete or rename the scanned image in ot...

Page 164: ...with Scan to Dropbox 1 Move the mouse cursor to the Scan to Dropbox icon and then click D The Scan to Dropbox Options dialog box appears 2 Change the setting For details about the Scan to Dropbox Options dialog box refer to the ScanSnap Manager Help 3 Click the OK button to close the Scan to Dropbox Options dialog box ...

Page 165: ...PDF file becomes searchable in Evernote ATTENTION z You need to create an Evernote account free or paid z You first need to sign in to Evernote for Windows to save a file to Evernote HINT z By registering the scan and save settings as a profile you can scan documents with the same profile at any time For details refer to Profile page 203 z ScanSnap Folder can also be used for this operation For de...

Page 166: ...note Document icon and then click For details about how to change the settings Preferences page 168 HINT To use the Quick Menu you need to select the Use Quick Menu check box in the ScanSnap setup dialog box For details about how to perform scanning by using the Quick Menu refer to Basic Scanning Operation Flow page 114 ATTENTION z You cannot start scanning when the Quick Menu is displayed Save th...

Page 167: ... in the File option tab of the ScanSnap setup dialog box a separate PDF file will be created from each JPEG file The following dialog box appears during file creation z Note that text recognition will be performed only on pages containing text which is not yet recognized HINT The file in which the scanned image is saved remains in the folder specified for Image saving folder in the Save tab of the...

Page 168: ... Evernote Document 1 Move the mouse cursor to the Scan to Evernote Document icon and then click D The Scan to Evernote Options dialog box appears 2 Change the settings For details about the Scan to Evernote Options dialog box refer to the ScanSnap Manager Help 3 Click the OK button to close the Scan to Evernote Options dialog box ...

Page 169: ...en characters and the file becomes searchable in Evernote ATTENTION z You need to create an Evernote account free or paid z You first need to sign in to Evernote for Windows to save a file to Evernote HINT z By registering the scan and save settings as a profile you can scan documents with the same profile at any time For details refer to Profile page 203 z ScanSnap Folder can also be used for thi...

Page 170: ...ed HINT To use the Quick Menu you need to select the Use Quick Menu check box in the ScanSnap setup dialog box For details about how to perform scanning by using the Quick Menu refer to Basic Scanning Operation Flow page 114 ATTENTION z You cannot start scanning when the Quick Menu is displayed Save the JPEG file to Evernote before scanning the next document z Do not move delete or rename the scan...

Page 171: ...llowing dialog box appears during file creation z When you select PDF pdf for File format in the File option tab of the ScanSnap setup dialog box a four digit serial number is automatically added to the name of the file which is saved to Evernote e g When the file name is ScanSnap the file is saved as ScanSnap_0001 ScanSnap_0002 ScanSnap_0003 z The file in which the scanned image is saved remains ...

Page 172: ...ramework 3 5 SP1 or later It is recommended that you use NET Framework 3 5 SP1 or later by updating Windows If NET Framework 4 or later is already installed you need to install NET Framework 3 0 separately because NET Framework 3 0 is not included in NET Framework 4 or later version HINT z By registering the scan and save settings as a profile you can scan documents with the same profile at any ti...

Page 173: ...e Docs TM icon and then click For details about how to change the settings Preferences page 176 HINT To use the Quick Menu you need to select the Use Quick Menu check box in the ScanSnap setup dialog box For details about how to perform scanning by using the Quick Menu refer to Basic Scanning Operation Flow page 114 ATTENTION z You cannot start scanning when the Quick Menu is displayed Save the PD...

Page 174: ... text recognition ATTENTION z If the computer is shared with other users do not select the Save your account information check box in this dialog box Otherwise other users will be able to log into Google Docs automatically z Scan to Google Docs TM is not available in a proxy environment that requires authentication upon connecting to the Internet HINT If you specify a Google account in the Scan to...

Page 175: ...h JPEG file The following dialog box appears during file creation z Note that text recognition will be performed only on pages containing text which is not yet recognized HINT If you select the Close this window when save completes check box in the Scan to Google Docs TM dialog box the Scan to Google Docs TM dialog box will automatically close from next scanning on when the saving is completed HIN...

Page 176: ...pears 2 Change the settings For details about the Scan to Google Docs TM Options dialog box refer to the ScanSnap Manager Help 3 Click the OK button to close the Scan to Google Docs TM Options dialog box ATTENTION If the computer is shared with other users do not set your information in Email and Password Otherwise other users will be able to log into Google Docs automatically It is recommended to...

Page 177: ...d in NET Framework 3 5 SP1 or later It is recommended that you use NET Framework 3 5 SP1 or later by updating Windows If NET Framework 4 or later is already installed you need to install NET Framework 3 0 separately because NET Framework 3 0 is not included in NET Framework 4 or later version z A maximum of 100 scanned image files can be posted to Salesforce Chatter at once HINT z By registering t...

Page 178: ... Scan to Salesforce Chatter move the mouse cursor to the Scan to Salesforce Chatter icon and then click For details about how to change the settings Preferences page 182 3 Click the Scan to Salesforce Chatter icon D The Scan to Salesforce Chatter Login dialog box appears HINT To use the Quick Menu you need to select the Use Quick Menu check box in the ScanSnap setup dialog box For details about ho...

Page 179: ...h other users do not select the Save user account information check box in this dialog box Otherwise other users will be able to log into Salesforce automatically z Scan to Salesforce Chatter is not available in a proxy environment that requires authentication upon connecting to the Internet HINT If you specify a Salesforce account in the Scan to Salesforce Chatter Options dialog box the Scan to S...

Page 180: ...whether to save the scanned image in the folder specified for Image saving folder For details about the Scan to Salesforce Chatter dialog box refer to the ScanSnap Manager Help ATTENTION z You cannot start scanning after the Quick Menu is displayed and before the Scan to Salesforce Chatter dialog box is closed Close the Scan to Salesforce Chatter dialog box before scanning the next document z Do n...

Page 181: ...ialog box when the posting is completed HINT z If you select the Close this window when posting completes check box above the Scan to Salesforce Chatter dialog box will automatically close from next scanning on when the posting is completed z Salesforce does not start up after the posting has completed To check the saved scanned image file start a web browser and log into Salesforce ...

Page 182: ... settings For details about the Scan to Salesforce Chatter Options dialog box refer to the ScanSnap Manager Help 3 Click the OK button to close the Scan to Salesforce Chatter Options dialog box ATTENTION If the computer is shared with other users do not set your information in User Name Password and Security Token Otherwise other users will be able to log into Salesforce automatically It is recomm...

Page 183: ...to use this function z You can save up to 100 files to your SugarSync folder at once HINT z When you first log into SugarSync after installing SugarSync Manager for Windows My SugarSync is automatically created My SugarSync is a sync folder used in SugarSync z By registering the scan and save settings as a profile you can scan documents with the same profile at any time For details refer to Profil...

Page 184: ...rs when the scanning is completed To change the settings for Scan to SugarSync move the mouse cursor to the Scan to SugarSync icon and then click For details about how to change the settings Preferences page 187 HINT To use the Quick Menu you need to select the Use Quick Menu check box in the ScanSnap setup dialog box For details about how to perform scanning by using the Quick Menu refer to Basic...

Page 185: ...ename the file and specify your SugarSync folder For details about the Scan to SugarSync dialog box refer to the ScanSnap Manager Help HINT You can configure the settings to not show the Scan to SugarSync dialog box If you configure the settings to not show the Scan to SugarSync dialog box scanned images are saved directly to the SugarSync sync folder For details about how to change the settings P...

Page 186: ...u select a SugarSync folder as the destination folder z You cannot start scanning after the Quick Menu is displayed and before the Scan to SugarSync dialog box is closed Close the Scan to SugarSync dialog box before scanning the next document z Do not move delete or rename the scanned image in other applications after the Quick Menu is displayed and before the Scan to SugarSync dialog box is close...

Page 187: ...can to SugarSync 1 Move the mouse cursor to the Scan to SugarSync icon and then click D The Scan to SugarSync Options dialog box appears 2 Change the settings For details about the Scan to SugarSync Options dialog box refer to the ScanSnap Manager Help 3 Click the OK button to close the Scan to SugarSync Options dialog box ...

Page 188: ...gistration to use them Install these applications and complete the user registration to view the converted documents on your computer z For details on the applications that are supported by ABBYY FineReader for ScanSnap and their versions refer to the ABBYY FineReader for ScanSnap User s Guide After installing a supported application enable the application z Do not use this function while you are ...

Page 189: ...own below and then click z The ABBYY Scan to Word icon ATTENTION When you perform a scan with JPEG jpg selected for File format in the File option tab of the ScanSnap setup dialog box scanned data cannot be converted into a Word Excel or PowerPoint file HINT To use the Quick Menu you need to select the Use Quick Menu check box in the ScanSnap setup dialog box For details about how to perform scann...

Page 190: ... to Excel R icon or ABBYY Scan to PowerPoint R icon D The following dialog box appears and conversion starts D When the conversion is completed Word Excel or PowerPoint starts up and the conversion result is displayed ATTENTION z You cannot start scanning when the Quick Menu is displayed Wait until the conversion is over to scan another document z Do not move delete or rename the scanned image in ...

Page 191: ...to the ABBYY Scan to Word icon ABBYY Scan to Excel R icon or ABBYY Scan to PowerPoint R icon and then click D The ABBYY FineReader for ScanSnap 5 0 Settings dialog box appears 2 Change the settings For details about the ABBYY FineReader for ScanSnap 5 0 Settings dialog box refer to the ABBYY FineReader for ScanSnap User s Guide 3 Click the OK button to close the ABBYY FineReader for ScanSnap 5 0 S...

Page 192: ...lowing features Before performing text recognition check whether the documents you want to convert are suitable for conversion according to the following guidelines Application Suitable for conversion Not suitable for conversion ABBYY Scan to Word Documents with simple layouts consisting of single or double columns Documents with complex layouts containing a mixture of diagrams tables and text e g...

Page 193: ...10 points z Skewed documents z Documents written in languages other than the specified language z Documents with characters on an unevenly colored background e g Shaded characters z Documents with many decorated characters e g Decorated characters embossed outlined z Documents with characters on a patterned background e g Characters overlapping illustrations and diagrams z Documents with many char...

Page 194: ...s not duplicated Only tables and character strings are reproduced z A converted PowerPoint document will not have the original background color and patterns z Documents placed upside down or in landscape orientation cannot be recognized properly Select the Automatic image rotation check box page 232 or load documents face down in portrait orientation z If bleed through reduction is enabled the rec...

Page 195: ...Point setting z When you start up Scan to Microsoft SharePoint for the first time you need to register a SharePoint site Once you register the SharePoint site ScanSnap Manager automatically connects to that site from the next startup For more details refer to the Scan to Microsoft SharePoint User s Guide HINT By registering the scan and save settings as a profile you can scan documents with the sa...

Page 196: ...d then click For details about how to change the settings Preferences page 198 HINT To use the Quick Menu you need to select the Use Quick Menu check box in the ScanSnap setup dialog box For details about how to perform scanning by using the Quick Menu refer to Basic Scanning Operation Flow page 114 ATTENTION z You cannot start scanning when the Quick Menu is displayed Wait until ScanSnap Manager ...

Page 197: ...ts up 4 From the Site Tree Pane select the document library in which you want to save the scanned image D The Index Pane appears 5 Enter information such as the title and click the Accept button D The scanned image is saved in the specified document library HINT For details refer to the Scan to Microsoft SharePoint User s Guide ...

Page 198: ...n to SharePoint 1 Move the mouse cursor to the Scan to SharePoint icon and then click D The Scan to SharePoint Options dialog box appears 2 Change the settings For details about the Scan to SharePoint Options dialog box refer to the ScanSnap Manager Help 3 Click the OK button to close the Scan to SharePoint Options dialog box ...

Page 199: ...ing folder is set as the Pictures folder by default Windows 8 Windows 7 Windows Vista Drive name such as C Users user name Pictures ScanSnap Windows XP Drive name such as C Documents and Settings user name My Documents My Pictures ScanSnap z By registering the scan and save settings as a profile you can scan documents with the same profile at any time For details refer to Profile page 203 ...

Page 200: ... settings Preferences page 202 3 Click the Scan to Picture Folder icon D The Scan to Picture Folder dialog box appears HINT To use the Quick Menu you need to select the Use Quick Menu check box in the ScanSnap setup dialog box For details about how to perform scanning by using the Quick Menu refer to Basic Scanning Operation Flow page 114 HINT You can configure the settings to not show the Scan to...

Page 201: ... Click the Save button D The scanned image is saved in the Pictures folder ATTENTION z You cannot start scanning after the Quick Menu is displayed and before the Scan to Picture Folder dialog box is closed Close the Scan to Picture Folder dialog box before scanning the next document z Do not move delete or rename scanned image in other applications after the Quick Menu is displayed and before the ...

Page 202: ...re Folder 1 Move the mouse cursor to the Scan to Picture Folder icon and then click D The Scan to Picture Folder Options dialog box appears 2 Change the settings For details about the Scan to Picture Folder Options dialog box refer to the ScanSnap Manager Help 3 Click the OK button to close the Scan to Picture Folder Options dialog box ...

Page 203: ...icon to show the Left Click Menu HINT z To use a profile you need to clear the Use Quick Menu check box in the ScanSnap setup dialog box z You can also select a profile from Profile in the ScanSnap setup dialog box z Profiles configured for the following scanner models will be carried over to ScanSnap iX500 if the computer is the same ScanSnap S1500 ScanSnap S1500M ScanSnap S1300i ScanSnap S1300 S...

Page 204: ...tings page 268 Profile Management For details about how to add change or delete profiles refer to the following z To add a profile page 204 z To change scan settings for profiles page 208 z To rename a profile page 210 z To delete a profile page 212 Adding Profiles 1 Select Scan Button Settings from the Right Click Menu For details about the Right Click Menu refer to Right Click Menu Windows page ...

Page 205: ...file for Windows Users 205 2 Configure the scan settings in each tab For details about each tab refer to the ScanSnap Manager Help 3 Select Add Profile from Profile D The Add new profile dialog box appears ...

Page 206: ...Profile for Windows Users 206 4 Type in a new profile name and click the OK button D The added profile appears in Profile in the ScanSnap setup dialog box ...

Page 207: ...e the Standard display order 1 Select Profile Management from the Right Click Menu or Profile in the ScanSnap setup dialog box D The ScanSnap Manager Profile Management dialog box appears 2 Select a profile from the list to arrange profiles in a different order 3 Click the Up or Down button to move the profile to its desired position in the list 4 Click the Close button to close the ScanSnap Manag...

Page 208: ...details about the Right Click Menu refer to Right Click Menu Windows page 37 D The ScanSnap setup dialog box appears 2 Select a profile to change from Profile 3 Change the scan settings in each tab For details about each tab refer to the ScanSnap Manager Help HINT Clear the Use Quick Menu check box if it is selected ...

Page 209: ...ton HINT If you select another profile from Profile before clicking the OK button the following message appears When you click the Yes button the modified settings are overwritten and the profile switches to the one you selected from Profile When you click the No button the modified settings are canceled and the profile switches to the one you selected from Profile HINT The confirmation message do...

Page 210: ...g box appears 2 Select a profile and click the Rename button D The Rename dialog box appears HINT z If you cannot select Profile Management in the Right Click Menu clear the Use Quick Menu check box in the ScanSnap setup dialog box z You can also display the ScanSnap Manager Profile Management dialog box by selecting Profile Management from Profile in the ScanSnap setup dialog box ATTENTION The St...

Page 211: ...Profile for Windows Users 211 3 Type in a new name and click the OK button D The profile is renamed 4 Click the Close button to close the ScanSnap Manager Profile Management dialog box ...

Page 212: ...and click the Delete button D The Delete Profile dialog box appears 3 Click the Yes button D The selected profile is deleted HINT z If you cannot select Profile Management in the Right Click Menu clear the Use Quick Menu check box in the ScanSnap setup dialog box z You can also display the ScanSnap Manager Profile Management dialog box by selecting Profile Management from Profile in the ScanSnap s...

Page 213: ...rform scanning The following explains an example in which the scanned image file is saved to ScanSnap Organizer 1 Select Scan Button Settings from the Right Click Menu For details about the Right Click Menu refer to Right Click Menu Windows page 37 D The ScanSnap setup dialog box appears 2 Clear the Use Quick Menu check box 3 Click the OK button to close the ScanSnap setup dialog box ...

Page 214: ...Profile for Windows Users 214 4 Select Standard from the Right Click Menu 5 Load a document in the ScanSnap For details refer to How to Load Documents page 63 ...

Page 215: ...Profile for Windows Users 215 6 Press the Scan button on the ScanSnap to start a scan D The ScanSnap Organizer dialog box appears when the scanning is completed ...

Page 216: ...ng ScanSnap Folder directly from the application when you scan ATTENTION You can use ScanSnap Folder with applications or cloud services that support the following z PDF files or JPEG files z Those without a file format specified HINT The files in ScanSnap Folder will be deleted automatically after a set number of days because it is a temporary folder The number of days to keep the files can be ch...

Page 217: ...configure scan settings refer to How to Configure Scan Settings page 268 How to Perform a Scan This section explains how to use ScanSnap Folder to perform scanning The following explains an example in which the scanned image file is attached to an e mail in Windows Live Mail 1 Click the Attach file button D The Open dialog box appears ATTENTION ScanSnap Folder cannot be used if it is disabled To e...

Page 218: ...Users 218 2 Click Computer My Computer for Windows XP HINT For Windows 8 Windows 7 or Windows Vista when you select the ScanSnap Folder registered in Favorites Favorite Links for Windows Vista scanning becomes available in some applications ...

Page 219: ...ils refer to How to Load Documents page 63 5 Press the Scan button on the ScanSnap to start a scan D The ScanSnap Folder dialog box appears when the scanning is completed ATTENTION Selecting ScanSnap Folder from some applications may terminate those applications If your application ends take an alternate measure Use your application separately after starting an application in the Quick Menu to pro...

Page 220: ...ows Users 220 6 Check the scanned image in the preview area In the ScanSnap Folder dialog box you can rename the file and convert the file format For details about the ScanSnap Folder dialog box refer to the ScanSnap Manager Help Preview ...

Page 221: ...ScanSnap Folder Operations for Windows Users 221 7 Click the Save button D The file is saved to ScanSnap Folder 8 Select the file to be attached and click the Open button D The file is attached ...

Page 222: ...simplex scanning perform the following steps to change the setting 1 Select Scan Button Settings from the Right Click Menu For details about the Right Click Menu refer to Right Click Menu Windows page 37 D The ScanSnap setup dialog box appears 2 In the Scanning side drop down list in the Scanning tab select Simplex Scan Single sided 3 Click the OK button to close the ScanSnap setup dialog box 4 Lo...

Page 223: ... Scan button on the ScanSnap to start a scan D Image data of the scanned side of the document is saved HINT When you select Simplex scan from the Right Click Menu scanning is performed in simplex mode even if Duplex Scan Double sided is specified for Scanning side in the Scanning tab ...

Page 224: ...or gray or black white and saves documents in their respective color modes If you want to scan color documents and save them in gray or black white change the settings in the following procedure 1 Select Scan Button Settings from the Right Click Menu For details about the Right Click Menu refer to Right Click Menu Windows page 37 D The ScanSnap setup dialog box appears 2 In Color mode drop down li...

Page 225: ...ding on Intended Use for Windows Users 225 4 Load a document in the ScanSnap For details refer to How to Load Documents page 63 5 Press the Scan button on the ScanSnap to start a scan D Scanned image is saved in gray or black white ...

Page 226: ...nu refer to Right Click Menu Windows page 37 D The ScanSnap setup dialog box appears 2 In the Color mode drop down list in the Scanning tab select Color high compression 3 Click the OK button to close the ScanSnap setup dialog box ATTENTION In Color high compression mode different compression rates are applied to characters and backgrounds Therefore the file size of a document with mostly text cha...

Page 227: ...ended Use for Windows Users 227 4 Load a document in the ScanSnap For details refer to How to Load Documents page 63 5 Press the Scan button on the ScanSnap to start a scan D The scanned document is saved as highly compressed color image data ...

Page 228: ...lick Menu For details about the Right Click Menu refer to Right Click Menu Windows page 37 D The ScanSnap setup dialog box appears 2 Select the Blank page removal check box in the Scanning tab 3 Click the OK button to close the ScanSnap setup dialog box ATTENTION z The following documents may be detected as blank Almost blank documents with only a few characters Documents of only one color includi...

Page 229: ...ing on Intended Use for Windows Users 229 4 Load a document in the ScanSnap For details refer to How to Load Documents page 63 5 Press the Scan button on the ScanSnap to start a scan D Scanned image is saved without any blank pages ...

Page 230: ...scanning the following types of documents In that case clear the Deskew by text on document check box Documents on which pitches between lines or characters are extremely narrow or characters are overlapped Documents with many outlined or decorated characters Documents with many photographs or figures and few characters Documents with characters on a patterned background e g Characters overlapping...

Page 231: ...de option dialog box appears 3 Select the Deskew by text on document check box 4 Click the OK button to close all open dialog boxes 5 Load a document in the ScanSnap For details refer to How to Load Documents page 63 6 Press the Scan button on the ScanSnap to start a scan D Scanned image is saved with skewed character strings corrected ...

Page 232: ...z Documents with many extremely large or small characters z Documents on which pitches between lines or characters are extremely narrow or characters are overlapped z Documents with many characters contacting underlines or borders z Documents with many photographs or figures and few characters z Documents with characters on an unevenly colored background e g Shaded characters z Documents with many...

Page 233: ...mage rotation check box in the Scanning tab 3 Click the OK button to close the ScanSnap setup dialog box 4 Load a document in the ScanSnap For details refer to How to Load Documents page 63 5 Press the Scan button on the ScanSnap to start a scan D The scanned image is saved in correct orientation ...

Page 234: ...the Scanning tab D The Scanning mode option dialog box appears ATTENTION For documents like the following bleed through reduction may not function effectively In that case clear the Reduce bleed through check box z Documents with light colored letters or pictures documents with thin letters or lines documents with a dark background color The color may not be reproduced or the color may be changed ...

Page 235: ...through check box D The following message appears 4 Click the OK button to close all open dialog boxes 5 Load a document in the ScanSnap For details refer to How to Load Documents page 63 6 Press the Scan button on the ScanSnap to start a scan D The scanned image is saved with reduced bleed through ...

Page 236: ...dths or lengths in one batch To scan documents of different widths or lengths in one batch change the settings in the following procedure 1 Select Scan Button Settings from the Right Click Menu For details about the Right Click Menu refer to Right Click Menu Windows page 37 D The ScanSnap setup dialog box appears 2 In the Paper tab select Automatic detection in Paper size ...

Page 237: ...p setup dialog box 5 Load documents in the ScanSnap 1 Align the edges of the documents ATTENTION If you scan documents of different widths or lengths in one batch with Check Length selected documents will be detected as multifeeds and scanning cannot be performed Note that scanning Letter and A4 size documents in the same batch does not result in multifeed detection ...

Page 238: ...ide guides straight into the ADF paper chute cover If the documents are skewed during scanning the quality of scanned image data may be degraded partly lost image data slant lines produced or scanned image data may be output in a different size than the original If you have difficulties in scanning the documents straight it is recommended to scan documents in several batches documents of the same ...

Page 239: ...nded Use for Windows Users 239 6 Press the Scan button on the ScanSnap to start a scan D Scanned images are saved in the original document sizes ATTENTION If the documents are scanned skewed the images may not be output in their original sizes ...

Page 240: ...Button Settings from the Right Click Menu For details about the Right Click Menu refer to Right Click Menu Windows page 37 D The ScanSnap setup dialog box appears 2 In the Paper tab select Automatic detection in Paper size and then click the Carrier Sheet Settings button D The Carrier Sheet Settings dialog box appears ATTENTION The Deskew by text on document check box Scanning tab Option in the Sc...

Page 241: ...arrier Sheet settings refer to the ScanSnap Manager Help 4 In the Scanning side drop down list in the Scanning tab select Duplex Scan Double sided and click the OK button ATTENTION If Simplex Scan Single sided is specified for Scanning side in the Scanning tab the ScanSnap outputs the same result as performing a simplex scan in two separate images front and back mode ...

Page 242: ... to be scanned are facing out Fold it tightly and smooth out any creases 2 Open the Carrier Sheet to bind the document Align the fold line with the right edge of the Carrier Sheet so that the document fits in the upper right hand corner of the Carrier Sheet HINT Note that the front side of the Carrier Sheet has a thick vertical line in the upper right hand corner ...

Page 243: ...nd with the black and white pattern as the leading edge in the direction of the arrow Secure the Carrier Sheet with the side guides to avoid skewing 7 Press the Scan button on the ScanSnap to start a scan D Both sides of the document are scanned and saved as one double page spread image ...

Page 244: ...ied for Paper size in the Carrier Sheet Settings dialog box an optimal size will be selected automatically from the available standard sizes A3 B4 or 11 17 in from the same drop down list Note that the size of the image may become smaller than the original document depending on the document Example When you scan an A3 size document whose content is printed to fit A4 size in the center the image da...

Page 245: ...s to scan documents such as photographs and clippings in the following procedure 1 Select Scan Button Settings from the Right Click Menu For details about the Right Click Menu refer to Right Click Menu Windows page 37 D The ScanSnap setup dialog box appears 2 In the Paper tab select Automatic detection in Paper size and then click the Carrier Sheet Settings button D The Carrier Sheet Settings dial...

Page 246: ... Save as and click the OK button For details about the Carrier Sheet settings refer to the ScanSnap Manager Help 4 Click the OK button to close the ScanSnap setup dialog box 5 Place the document inside the Carrier Sheet Open the Carrier Sheet and place the top of the document against the top center of the Carrier Sheet ...

Page 247: ...e arrow Set the back side of the document facing towards you Secure the Carrier Sheet with the side guides to avoid skewing ATTENTION When the Place document face up check box is selected in the Scanning mode option dialog box Right Click Menu Scan Button Settings Scanning tab Option button place the document in the Carrier Sheet face up and bottom edge down Back ...

Page 248: ...size of the image may become smaller than the original document depending on the document scanned or part of the image may appear missing Example When an A5 size image is printed in the center of an A4 size document the image is output in A5 size To output the scanned image in its original size specify the document size in the Paper size drop down list HINT In the following cases place a blank whi...

Page 249: ...to Documents for Scanning page 58 ATTENTION z Long page documents should be loaded one sheet at a time in the ADF paper chute cover z When you scan long pages take note of the following Loading Ejecting Hold the document with your hands so that it does not fall out of the ADF paper chute cover Secure enough space where the documents are ejected from the ScanSnap and pick up the documents with your...

Page 250: ...e and continue scanning the next document is also scanned as long page ATTENTION z When Excellent is selected in the Image quality drop down list of the Scanning tab in the ScanSnap setup dialog box the dialog box below appears and long page scanning is not available z When you perform a long page scan the current settings are ignored and the following settings are used Multifeed Detection None Pa...

Page 251: ...slips and save each slip as a PDF file To save image data in multiple PDF files change the settings in the following procedure 1 Select Scan Button Settings from the Right Click Menu For details about the Right Click Menu refer to Right Click Menu Windows page 37 D The ScanSnap setup dialog box appears 2 In the File format drop down list in the File option tab select PDF pdf and then click the Opt...

Page 252: ...For details refer to How to Load Documents page 63 6 Press the Scan button on the ScanSnap to start a scan D One PDF file is created every time the number of pages specified in step 3 has been scanned HINT In duplex mode two pages front back are created per document When you select the Blank page removal check box in the Scanning tab the number of pages of the original document and the scanned ima...

Page 253: ...ble PDF files change the settings in the following procedure 1 Select Scan Button Settings from the Right Click Menu For details about the Right Click Menu refer to Right Click Menu Windows page 37 D The ScanSnap setup dialog box appears 2 In the File format drop down list in the File option tab select PDF pdf HINT It is recommended that you select Better or Best for Image quality in the Scanning ...

Page 254: ... Click the OK button to close the message 5 Specify the text recognition option z Language Select the language Japanese English French German Italian Spanish Chinese simplified Chinese traditional Korean Russian and Portuguese can be selected z Target pages Select All pages to perform text recognition for all pages and First page for just the first page ...

Page 255: ...lution Skewed documents Documents written in languages other than the specified language Documents including texts written in italic characters Documents containing characters with superscripts subscripts and complicated mathematical expressions Documents with characters on an unevenly colored background e g Shaded characters Documents with many decorated characters e g Decorated characters emboss...

Page 256: ...ords for the PDF file Mark black white documents in the following way z Any regular highlight pen can be used The following shows the colors and thickness recommended for highlight pens z Mark a straight line over a single character string z The supported range of a marked section is as follows Minimum 3 mm short side 10 mm long side Maximum 20 mm short side 150 mm long side z Use only one color p...

Page 257: ...tained Documents with too many marked sections on a single page z The following types of marked character strings cannot be set as keywords The size of the marked section is outside the supported range The marking is irregular e g skewed Multiple marked sections are too close to each other The color of the highlight pen is too pale or the color has faded z When you mark more than one character str...

Page 258: ...ect Scan Button Settings from the Right Click Menu For details about the Right Click Menu refer to Right Click Menu Windows page 37 D The ScanSnap setup dialog box appears 2 In the File format drop down list in the File option tab select PDF pdf HINT It is recommended that you select Better or Best for Image quality in the Scanning tab of the ScanSnap setup dialog box ...

Page 259: ...rtical HINT The following explanation is for when you select First marked section z Select this button to set a character string such as a title of a document as a keyword for the PDF file Example When only the title of a document is marked the marked character string is set as a keyword for the PDF file and the PDF file becomes searchable by the title character string z When multiple marked secti...

Page 260: ... resolution in Image quality Documents including handwritten characters Documents with small characters scanned at a low resolution Skewed documents Documents written in languages other than the specified language Documents including texts written in italic characters Documents containing characters with superscripts subscripts and complicated mathematical expressions Documents with characters on ...

Page 261: ...times in the document the same keyword is added multiple times in the PDF file z Total length of all the keywords can be up to 255 characters including punctuation marks in between keywords z When you check keywords in Adobe Acrobat or Adobe Reader the added keywords may be displayed with a set of quotation marks e g ABC ...

Page 262: ...or confidential documents Change the settings to set passwords for PDF files in the following procedure 1 Select Scan Button Settings from the Right Click Menu For details about the Right Click Menu refer to Right Click Menu Windows page 37 D The ScanSnap setup dialog box appears 2 In the File format drop down list in the File option tab select PDF pdf and then click the Option button D The PDF fi...

Page 263: ...es Depending on Intended Use for Windows Users 263 3 Select the Set a password for PDF file check box z To set a different password per scan Clear the Use a fixed password check box You can set a different password per scan ...

Page 264: ...sword check box The same password is set for all PDF files You do not have to set a password every time a document is scanned 2 Type in the same password in the Password and Confirm fields HINT The following characters can be used to set passwords Max characters Up to 16 characters Alphanumeric characters A Z a z 0 9 Symbols _ ...

Page 265: ...red in step 3 the following dialog box appears after scanning is completed Type in the same password in the Password and Confirm fields and then click the OK button D The scanned image is saved as a password protected PDF file HINT z The following characters can be used to set passwords Max characters Up to 16 characters Alphanumeric characters A Z a z 0 9 Symbols _ z If you click the Cancel butto...

Page 266: ...the compliance levels for PDF A To create PDF A files change the settings in the following procedure 1 Select Scan Button Settings from the Right Click Menu For details about the Right Click Menu refer to Right Click Menu Windows page 37 D The ScanSnap setup dialog box appears 2 In the File format drop down list in the File option tab select PDF pdf and then click the Option button D The PDF file ...

Page 267: ... in PDF A 1b check box D The following message appears 4 Click the OK button to close all open dialog boxes 5 Load a document in the ScanSnap For details refer to How to Load Documents page 63 6 Press the Scan button on the ScanSnap to start a scan D The scanned image is saved as a PDF A file ...

Page 268: ... scan settings in the following procedure 1 Open the ScanSnap setup dialog box z Scanning using the Quick Menu or profile Select Scan Button Settings from the Right Click Menu z Scanning using ScanSnap Folder Select ScanSnap Folder Settings from the Right Click Menu D The ScanSnap setup dialog box appears If you use ScanSnap Folder to scan go to step 3 HINT You can also open the ScanSnap setup dia...

Page 269: ...h tab refer to the ScanSnap Manager Help HINT The ScanSnap setup dialog box retains the display status from the last time the ScanSnap was used For example if it was closed in detail view mode the dialog box is displayed in detail view mode next time you open it ATTENTION Scan settings vary depending on the scanning method For details about items that can be set refer to Setting Items by Scanning ...

Page 270: ... currently selected profile are changed HINT If you press the Scan button on the ScanSnap while the ScanSnap setup dialog box is displayed the ScanSnap setup dialog box closes and scanning starts Scan settings that you have changed are saved and documents are scanned by these settings Note that when other dialog boxes are open scanning does not start even if you press the Scan button on the ScanSn...

Page 271: ...ick Menu displays applications that can be linked Applications that are newly added to the Quick Menu are indicated by the mark HINT z For details about how to display the Quick Menu refer to Scanning page 116 z For details about applications displayed in the Quick Menu refer to Using ScanSnap with the Quick Menu page 119 HINT You can freely add applications to the Quick Menu For details refer to ...

Page 272: ...Applications mode Shows all applications available in the Quick Menu By default the Quick Menu is displayed in Favorites mode which includes all applications To switch the display mode click Show All Applications or Show Favorites in the Quick Menu Changing Display Order You can change the order in which applications are displayed in the Quick Menu The procedure is as follows 1 Click in the Quick ...

Page 273: ...cting the application and clicking either or The applications are displayed in the order shown below in the Quick Menu and in the application list of the Applications to Show Hide dialog box 3 Click the Close button to close the Applications to Show Hide dialog box D The order in which applications are displayed in the Quick Menu is changed HINT When you click the Reset button in the Reset Display...

Page 274: ...Applications mode 2 Right click an application that you want to set as a favorite and click Add to Favorites in the displayed menu D The application is set as a favorite A check mark is placed next to Add to Favorites and a star is displayed behind the application icon HINT z By default all applications are set as favorites To switch the favorites setting clear the check mark for Add to Favorites ...

Page 275: ...scanned document ScanSnap Manager shows the recommended application Example When you scan a document of business card size the following recommended application is shown z Scan to CardMinder You can show or hide the recommended applications by clicking Show Recommended or Hide Recommended on the Quick Menu ...

Page 276: ...ap Manager are as follows z ScanSnap Organizer Scanned image is displayed in ScanSnap Organizer z CardMinder Scanned image is displayed in CardMinder z Rack2 Filer Smart trial version or Rack2 Filer Smart provided with ScanSnap iX500 Deluxe or sold separately Scanned image is saved in Rack2 Filer Smart z Magic Desktop trial version or Magic Desktop provided with ScanSnap iX500 Deluxe or sold separ...

Page 277: ...ialog box automatically switches to the running application The application will automatically link with ScanSnap Manager even when the application window is minimized or not displayed in the front The linkage between the application and ScanSnap Manager automatically ends once you exit the application When more than one application is running at the same time priority will be given in the followi...

Page 278: ...ettings that are not supported by CardMinder the default settings are used For details about CardMinder default settings refer to the ScanSnap Manager Help z ScanSnap Manager automatically links with CardMinder when the document is of business card size When documents of other sizes are scanned ScanSnap Manager and CardMinder are not automatically linked and the following error message appears Whe...

Page 279: ...efer to Right Click Menu Windows page 37 D The ScanSnap Manager Preferences dialog box appears 2 Select the automatic linkage mode in the Automatic Linkage tab 3 Click the OK button to close the ScanSnap Manager Preferences dialog box D The setting is changed to the selected automatic linkage mode HINT To disable automatic linkage select Do not link automatically in the Automatic Linkage tab of th...

Page 280: ...d for connection When a wireless LAN is used for connection When the ScanSnap is OFF HINT When you use automatic connection for the ScanSnap that had been connected with a wireless LAN before if the password for the ScanSnap to be connected is changed the pop up balloon shown below appears HINT To disable notifications of the ScanSnap s communication status click the pop up balloon and in the Stat...

Page 281: ...ted to a mobile device via wireless LAN When the ScanSnap and a mobile device are connected via wireless LAN communication with ScanSnap Manager is disconnected and the pop up balloon notifies you of the communication status HINT To disable notifications of the ScanSnap s communication status click the pop up balloon and in the Status Display tab of the ScanSnap Manager Preferences dialog box that...

Page 282: ...ght Click Menu refer to Right Click Menu Windows page 37 D The ScanSnap Manager Preferences dialog box appears 2 In the Status Display tab either select or clear the Notify of the communication status check box If you select the Notify of the communication status check box you will be notified of the communication status in conjunction with the ScanSnap being turned ON OFF If you clear the Notify ...

Page 283: ...g by clicking the Stop button in the ScanSnap Manager Image scanning and file saving dialog box For details about how to stop scanning refer to Stopping the Scan page 118 The ScanSnap Manager Image scanning and file saving dialog box closes automatically after saving the scanned image of the last page scanned HINT If the Continue scanning after last page check box is selected in the Scanning tab o...

Page 284: ...r to Right Click Menu Windows page 37 D The ScanSnap Manager Preferences dialog box appears 2 In the Status Display tab clear the Show the scan progress status recommended check box 3 Click the OK button to close the ScanSnap Manager Preferences dialog box D The ScanSnap Manager Image scanning and file saving dialog box is hidden from next scanning on HINT When the scanning progress status dialog ...

Page 285: ...r explains how to perform scanning and how to set the ScanSnap Manager in Mac OS Basic Scanning Operation Flow 286 Using ScanSnap with the Quick Menu 291 Profile 369 Creating Scanned Images Depending on Intended Use 381 Configuring ScanSnap Manager 421 ...

Page 286: ... It is recommended that you select this button when you want to scan documents in optimum quality suitable for the paper size of the document Small File button Settings are Normal Color Gray 150 dpi B W 300 dpi for Image quality in the Scanning tab in the ScanSnap setup window and default for other settings It is recommended that you select this button when you want to reduce the file size High Qu...

Page 287: ...Snap setup window appears 3 Select the Use Quick Menu checkbox 4 Click one of the profile buttons 5 Click the Apply button in the ScanSnap setup window 6 Click the button in the upper left corner to close the ScanSnap setup window HINT z The Recommended button is selected in default z For details about the default settings when using the Quick Menu refer to the ScanSnap Manager Help Profile Button...

Page 288: ... the scanning is completed HINT z The Scan button setting is Duplex Scan Double sided in default Note that you can switch the Scan button setting to Simplex Scan Single sided in ScanSnap Manager For details refer to Scanning Only One Side of a Document page 381 z You can also start scanning from the ScanSnap Manager menu For details refer to ScanSnap Manager Menu Mac OS page 39 ATTENTION z Do not ...

Page 289: ... rename the scanned image in other applications when the Quick Menu is displayed HINT z The output image may slightly differ from the original document in size z When one of the below applications is active application menu appears in the menu bar scanning documents by pressing the Scan button on the ScanSnap automatically starts the linkage between ScanSnap Manager and the application CardMinder ...

Page 290: ...nager Image scanning and file saving window which appears during scanning D The following window appears when the scanning stops 2 Click the Quit button To continue scanning click the Continue Scanning button or press the Scan button on the ScanSnap after loading another document in the ScanSnap HINT Remove all documents from the ScanSnap after stopping the scan For details about how to remove doc...

Page 291: ...th applications page 292 z Linkage with cloud services page 293 Using Scanned Images Share the scanned document files with others Scan to Folder Save the scanned image directly in a shared folder on a network after scanning share the scanned image with others and inform them of the destination folder path by an e mail message automatically created with the path stated Send document files to partic...

Page 292: ...age to a mobile device connected to the computer You can access the saved files through linkage with an application that can view PDF or JPEG files Linking with Applications File and organize a large number of business cards CardMinder Store and manage business cards in CardMinder Displayed when CardMinder is installed Quote text from your paper documents when you do not want to type it ABBYY Scan...

Page 293: ...ave scanned image files to your Dropbox folder Displayed when Dropbox for Mac 1 1 45 or later is installed Manage scanned documents through linkage with Evernote Scan to Evernote Document Save PDF files in Evernote Displayed when Evernote for Mac 1 10 or later is installed Manage handwritten notes through linkage with Evernote Scan to Evernote Note Save JPEG files in Evernote Displayed when Everno...

Page 294: ...r Post scanned image files to Salesforce Chatter You can use posted files with Salesforce CRM Manage scanned documents through linkage with SugarSync Scan to SugarSync Save scanned image files to your SugarSync folder Displayed when SugarSync Manager for Mac 1 9 29 or later is installed The following are explanations on how to use the Quick Menu ...

Page 295: ...lder path by an e mail message automatically created with the path stated HINT z The e mail program configured in Mail when you select Mail menu Preferences General button Default email reader is used as the e mail program to link with ScanSnap Manager The following e mail programs are supported Mail Outlook for Mac 2011 Entourage 2008 for Mac Entourage 2004 for Mac z By registering the scan and s...

Page 296: ...on on the ScanSnap to start a scan D The Quick Menu appears when the scanning is completed 3 Click the Scan to Folder icon D The Scan to Folder window appears HINT To use the Quick Menu you need to select the Use Quick Menu checkbox in the ScanSnap setup window For details about how to perform scanning by using the Quick Menu refer to Basic Scanning Operation Flow page 286 ...

Page 297: ...n an e mail message to notify others For details about the Scan to Folder window refer to the ScanSnap Manager Help ATTENTION z You cannot start scanning after the Quick Menu is displayed and before the Scan to Folder window is closed Close the window before scanning the next document z Do not move delete or rename scanned image in other applications after the Quick Menu is displayed and before th...

Page 298: ... button D The scanned image file is saved in the specified folder HINT When you select the Include the destination folder path in an e mail message checkbox in the Scan to Folder window a new message window appears listing the destination folder path where the file is saved ...

Page 299: ...ail when you select Mail menu Preferences General button Default email reader is used as the e mail program to link with ScanSnap Manager The following e mail programs are supported Mail Outlook for Mac 2011 Entourage 2008 for Mac Entourage 2004 for Mac z By registering the scan and save settings as a profile you can scan documents with the same profile at any time For details refer to Profile pag...

Page 300: ...or details about how to change the settings Preferences page 303 HINT To use the Quick Menu you need to select the Use Quick Menu checkbox in the ScanSnap setup window For details about how to perform scanning by using the Quick Menu refer to Basic Scanning Operation Flow page 286 ATTENTION Up to ten files can be attached to an e mail message When you scan more than one document with the scan sett...

Page 301: ...r Help HINT You can configure the settings to not show the Scan to E mail window If you configure the settings to not show the Scan to E mail window a new message window appears with the file attached For details about how to change the settings refer to Preferences page 303 ATTENTION z You cannot start scanning after the Quick Menu is displayed and before the Scan to E mail window is closed Close...

Page 302: ...Using ScanSnap with the Quick Menu for Mac OS Users 302 5 Click the Attach to E mail button D An e mail message window appears with the file attached ...

Page 303: ...to link with Scan to E mail 1 Move the mouse cursor to the Scan to E mail icon and then click D The Scan to E mail Options window appears 2 Change the setting For details about the Scan to E mail Options window refer to the ScanSnap Manager Help 3 Click the OK button to close the Scan to E mail Options window ...

Page 304: ...used as a copy machine ATTENTION Note that shadows around the edges of the document may appear as lines on the generated scanned image depending on the scanning method and paper conditions If you print such an image the printed image will also have lines appearing in it HINT By registering the scan and save settings as a profile you can scan documents with the same profile at any time For details ...

Page 305: ... completed To change the settings for Scan to Print move the mouse cursor to the Scan to Print icon and then click For details about how to change the settings Preferences page 307 3 Click the Scan to Print icon D The Print window appears HINT To use the Quick Menu you need to select the Use Quick Menu checkbox in the ScanSnap setup window For details about how to perform scanning by using the Qui...

Page 306: ... in the folder specified for Image saving folder For details about the Print window refer to the ScanSnap Manager Help 5 Click the Print button D The scanned image is printed ATTENTION z You cannot start scanning after the Quick Menu is displayed and before the Print window is closed Close the Print window before scanning the next document z Do not move delete or rename the scanned image in other ...

Page 307: ...r to link with Scan to Print 1 Move the mouse cursor to the Scan to Print icon and then click D The Scan to Print Options window appears 2 Change the settings For details about the Scan to Print Options window refer to the ScanSnap Manager Help 3 Click the OK button to close the Scan to Print Options window ...

Page 308: ...ecified language Japanese Chinese simplified traditional Korean Documents including texts written in Italic characters Documents containing characters with superscripts subscripts and complicated mathematical expressions Documents with characters on unevenly colored or patterned background z Decorated characters embossed outlined z Shaded characters Documents of complex layout and hard to scan doc...

Page 309: ...appears When Searchable PDF Converter is running an icon is displayed on the status menu of the menu bar For details refer to Before Using Searchable PDF Converter page 309 z Scanned images that have been created by the ScanSnap can be converted to searchable PDF files For details refer to Converting Existing PDF Files Created by the ScanSnap to Searchable PDF Files page 313 z When linking with ot...

Page 310: ...he icon changes according to the processing status as shown below The There is a file to convert No error standby icon or There is a file to convert Error standby icon is displayed with animated images during the conversion process Status Searchable PDF Converter icon Standby No file to convert No error There is a file to convert No error No file to convert Error There is a file to convert Error P...

Page 311: ...For details about how to change the settings Preferences page 315 HINT To use the Quick Menu you need to select the Use Quick Menu checkbox in the ScanSnap setup window For details about how to perform scanning by using the Quick Menu refer to Basic Scanning Operation Flow page 286 ATTENTION z You cannot start scanning when the Quick Menu is displayed Wait until the scanned image file is added to ...

Page 312: ...Using ScanSnap with the Quick Menu for Mac OS Users 312 3 Click the Searchable PDF Converter icon D The Searchable PDF Converter PDF Conversion List window is displayed and the conversion begins ...

Page 313: ...h as passwords or containing digital signatures PDF files with version lower than 1 3 PDF files of 1 GB or larger PDF files over 1 001 pages z Information such as comments added after scanning may be lost if the searchable PDF conversion is executed z The pre converted PDF files are saved in the folder specified for Back up to in the Searchable PDF Converter Settings window if the searchable PDF f...

Page 314: ...f searchable PDF conversion is not complete while you are using Mac conversion process will start 10 minutes after next login If the Searchable PDF Converter PDF Conversion List window appears within 10 minutes after next login conversion process will also resume ...

Page 315: ... Searchable PDF Converter Settings window is displayed 2 Change the settings For details about the Searchable PDF Converter Settings window refer to the ScanSnap Manager Help 3 Click the button to close the Searchable PDF Converter Settings window HINT The Searchable PDF Converter Settings window can also be displayed by clicking the Searchable PDF Converter icon on the status menu of the menu bar...

Page 316: ... pages are not removed even if the Blank page removal is selected when you store scanned images of business cards in CardMinder HINT z By registering the scan and save settings as a profile you can scan documents with the same profile at any time For details refer to Profile page 369 z ScanSnap Manager can automatically link with CardMinder For details refer to Automatic Linkage with Applications ...

Page 317: ... the ADF paper chute cover z To scan multiple business cards load them in a pile z Do not leave space between the side guides and business cards HINT To use the Quick Menu you need to select the Use Quick Menu checkbox in the ScanSnap setup window For details about how to perform scanning by using the Quick Menu refer to Basic Scanning Operation Flow page 286 ...

Page 318: ...lution or Best for Image quality in the Scanning tab of the ScanSnap setup window ScanSnap Manager cannot link with CardMinder when Image quality is set to Excellent ATTENTION z You cannot start scanning when the Quick Menu is displayed Wait until ScanSnap Manager links with CardMinder before scanning another document z Do not move delete or rename the scanned image in other applications when the ...

Page 319: ...the CardMinder icon D CardMinder starts up and the CardMinder window appears 4 Check the scanned card image and the text recognition result HINT For details about the functions of CardMinder and how to use it refer to the CardMinder User s Guide and CardMinder Help ...

Page 320: ...age files and the maximum file size that can be saved on a mobile device at once are as follows Number of files Up to 100 File size 1024 MB HINT z By connecting the ScanSnap and a mobile device via wireless LAN you can save scanned images to the mobile device without passing through a computer For details about how to configure settings refer to Connecting the ScanSnap to a Wireless LAN page 50 z ...

Page 321: ...Linkage page 326 Before Using Scan to Mobile First launch z A firewall alert may be displayed When the alert is displayed allow access to proceed z The following message appears Click the OK button to open the Scan to Mobile Basic window In the Scan to Mobile Basic window enter a password to connect to the mobile device For details about other setting items refer to the ScanSnap Manager Help ...

Page 322: ... Mobile icon is displayed on the status menu of the menu bar The Scan to Mobile icon shows the communication status between the computer and the mobile device The appearance of the icon changes according to the communication status as shown below Status Scan to Mobile icon Waiting Standby Sending Sending error Rejected ...

Page 323: ...anSnap setup window For details about how to perform scanning by using the Quick Menu refer to Basic Scanning Operation Flow page 286 ATTENTION z When Scan to Mobile has already started and is active with the Scan to Mobile menu appearing in the menu bar ScanSnap Manager links with Scan to Mobile automatically and the Quick Menu does not appear To display the Quick Menu change the menu bar menu to...

Page 324: ...Using ScanSnap with the Quick Menu for Mac OS Users 324 3 Click the Scan to Mobile icon D The Scan to Mobile window appears ...

Page 325: ...he mobile device 5 Click the Close button to close the Scan to Mobile window when sending of the scanned image is completed HINT z When you select the Wait until the Send button is clicked checkbox in the Scan to Mobile Basic window the Send button appears in the Scan to Mobile window Click the Send button to send the image to the mobile device z For details about the features of ScanSnap Connect ...

Page 326: ...Scan to Mobile D The Scan to Mobile window appears HINT z For details about the features of ScanSnap Connect Application for mobile devices and how to use it refer to the ScanSnap Connect Application User s Guide for your mobile device z For details about automatic linkage to active applications refer to Automatic Linkage with Applications page 430 ...

Page 327: ...mputer from your mobile device refer to the ScanSnap Connect Application User s Guide for your mobile device D When the connection is established the Scan to Mobile window appears on the computer showing the mobile device that is currently connected to the computer 3 Load a document in the ScanSnap For details refer to How to Load Documents page 63 ...

Page 328: ...ATTENTION To enable automatic linkage with Scan to Mobile press the Scan button on the ScanSnap and start a scan while Scan to Mobile is active the Scan to Mobile menu appears on the menu bar HINT When you select the Wait until the Send button is clicked checkbox in the Scan to Mobile Basic window the Send button appears in the Scan to Mobile window Click the Send button to send the image to the m...

Page 329: ...om the sidebar in Finder select Applications ScanSnap and double click Scan to Mobile D The Scan to Mobile window appears HINT For details about the features of ScanSnap Connect Application for mobile devices and how to use it refer to the ScanSnap Connect Application User s Guide for your mobile device ...

Page 330: ... the computer from your mobile device refer to the ScanSnap Connect Application User s Guide for your mobile device D When the connection is established the Scan to Mobile window appears showing the mobile device that is currently connected to the computer 3 From the application menu in the menu bar select File Open D The Open window appears ...

Page 331: ...utton to close the Scan to Mobile window when sending of the scanned image is completed HINT When you select the Wait until the Send button is clicked checkbox in the Scan to Mobile Basic window the Send button appears in the Scan to Mobile window Click the Send button to send the image to the mobile device HINT The Scan to Mobile window closes automatically when the mobile device is disconnected ...

Page 332: ...o link with Scan to Mobile 1 Move the mouse cursor to the Scan to Mobile icon and then click D The Scan to Mobile Options window appears 2 Change the settings For details about the Scan to Mobile Options window refer to the ScanSnap Manager Help 3 Click the OK button to close the Scan to Mobile Options window ...

Page 333: ...ropbox account z You need to have Dropbox for Mac 1 1 45 or later installed in order to use this function HINT z When you first log into Dropbox after installing Dropbox for Mac the Dropbox folder which is the sync folder used for Dropbox is automatically created z By registering the scan and save settings as a profile you can scan documents with the same profile at any time For details refer to P...

Page 334: ...to change the settings Preferences page 336 3 Click the Scan to Dropbox icon D The Scan to Dropbox window appears HINT To use the Quick Menu you need to select the Use Quick Menu checkbox in the ScanSnap setup window For details about how to perform scanning by using the Quick Menu refer to Basic Scanning Operation Flow page 286 HINT You can configure the settings to not show the Scan to Dropbox w...

Page 335: ...scanned image is saved to your Dropbox folder ATTENTION z The file will not be synced with Dropbox unless you select the Dropbox folder as the destination folder z You cannot start scanning after the Quick Menu is displayed and before the Scan to Dropbox window is closed Close the Scan to Dropbox window before scanning the next document z Do not move delete or rename the scanned image in other app...

Page 336: ...o link with Scan to Dropbox 1 Move the mouse cursor to the Scan to Dropbox icon and then click D The Scan to Dropbox Options window appears 2 Change the settings For details about the Scan to Dropbox Options window refer to ScanSnap Manager Help 3 Click the OK button to close the Scan to Dropbox Options window ...

Page 337: ... a notebook in Evernote for Mac to save a file to Evernote z Disable Bring the clip to the front in Evernote Preferences window beforehand to prevent new notes appearing on the screen when you scan documents consecutively The screenshot below is from Evernote for Mac Clear the Bring the clip to the front checkbox in this window The actual window and the contents may differ depending on the Evernot...

Page 338: ...ernote Document icon and then click For details about how to change the settings Preferences page 340 HINT To use the Quick Menu you need to select the Use Quick Menu checkbox in the ScanSnap setup window For details about how to perform scanning by using the Quick Menu refer to Basic Scanning Operation Flow page 286 ATTENTION z You cannot start scanning when the Quick Menu is displayed Save the P...

Page 339: ...le will be created from each JPEG file The following window appears during file creation z Text recognition will be performed if there are any pages containing text which is not yet recognized Note that text recognition will be performed on all pages including pages containing text on which text recognition has already been performed HINT The file in which the scanned image is saved remains in the...

Page 340: ...e Document 1 Move the mouse cursor to the Scan to Evernote Document icon and then click D The Scan to Evernote Document Options window appears 2 Change the settings For details about the Scan to Evernote Document Options window refer to the ScanSnap Manager Help 3 Click the OK button to close the Scan to Evernote Document Options window ...

Page 341: ...irst need to create a notebook in Evernote for Mac to save a file to Evernote z Disable Bring the clip to the front in Evernote Preferences window beforehand to prevent new notes appearing on the screen when you scan documents consecutively The screenshot below is from Evernote for Mac Clear the Bring the clip to the front checkbox in this window The actual window and the contents may differ depen...

Page 342: ...eted HINT To use the Quick Menu you need to select the Use Quick Menu checkbox in the ScanSnap setup window For details about how to perform scanning by using the Quick Menu refer to Basic Scanning Operation Flow page 286 ATTENTION z You cannot start scanning when the Quick Menu is displayed Save the JPEG file to Evernote before scanning the next document z Do not move delete or rename the scanned...

Page 343: ...appears during file creation z When you select PDF pdf for File format in the File option tab of the ScanSnap setup window a four digit serial number is automatically added to the name of the file which is saved to Evernote e g When the file name is ScanSnap the file is saved as ScanSnap_0001 ScanSnap_0002 ScanSnap_0003 z The file in which the scanned image is saved remains in the folder specified...

Page 344: ...This section explains how to save the scanned image as a PDF file to Google Docs ATTENTION You need to create a Google account free HINT By registering the scan and save settings as a profile you can scan documents with the same profile at any time For details refer to Profile page 369 PDF ...

Page 345: ...s about how to change the settings Preferences page 348 3 Click the Scan to Google Docs TM icon D The Scan to Google Docs TM window appears HINT To use the Quick Menu you need to select the Use Quick Menu checkbox in the ScanSnap setup window For details about how to perform scanning by using the Quick Menu refer to Basic Scanning Operation Flow page 286 ATTENTION z You cannot start scanning when ...

Page 346: ...r is shared with other users do not select the Remember the password in the keychain checkbox in this window Otherwise other users will be able to log into Google Docs automatically z Scan to Google Docs TM is not available in a proxy environment that requires authentication upon connecting to the Internet HINT If you specify a Google account in the Scan to Google Docs TM Options window the Scan t...

Page 347: ...creation z Text recognition will be performed if there are any pages containing text which is not yet recognized Note that text recognition will be performed on all pages including pages containing text on which text recognition has already been performed HINT If you select the Close this window when save completes checkbox above the Scan to Google Docs TM window will automatically close from next...

Page 348: ...w appears 2 Change the settings For details about the Scan to Google Docs TM Options window refer to the ScanSnap Manager Help 3 Click the OK button to close the Scan to Google Docs TM Options window ATTENTION If the computer is shared with other users do not set your information in Email and Password Otherwise other users will be able to log into Google Docs automatically It is recommended to set...

Page 349: ...r a JPEG file to Salesforce Chatter ATTENTION z A Salesforce CRM license is required separately z ScanSnap Manager can link with the following Salesforce editions Unlimited Enterprise HINT By registering the scan and save settings as a profile you can scan documents with the same profile at any time For details refer to Profile page 369 JPEG PDF ...

Page 350: ... for Scan to Salesforce Chatter move the mouse cursor to the Scan to Salesforce Chatter icon and then click For details about how to change the settings Preferences page 354 3 Click the Scan to Salesforce Chatter icon D The Scan to Salesforce Chatter Login window appears HINT To use the Quick Menu you need to select the Use Quick Menu checkbox in the ScanSnap setup window For details about how to ...

Page 351: ...h other users do not select the Remember the password in the keychain checkbox in this window Otherwise other users will be able to log into Salesforce automatically z Scan to Salesforce Chatter is not available in a proxy environment that requires authentication upon connecting to the Internet HINT If you specify a Salesforce account in the Scan to Salesforce Chatter Options window the Scan to Sa...

Page 352: ...and whether to save the scanned image in the folder specified for Image saving folder For details about the Scan to Salesforce Chatter window refer to the ScanSnap Manager Help ATTENTION z You cannot start scanning after the Quick Menu is displayed and before the Scan to Salesforce Chatter window is closed Close the Scan to Salesforce Chatter window before scanning the next document z Do not move ...

Page 353: ...er window when the posting is completed HINT z If you select the Close this window when posting completes checkbox above the Scan to Salesforce Chatter window will automatically close from next scanning on when the posting is completed z Salesforce does not start up after the posting has completed To check the saved scanned image file start a web browser and log into Salesforce ...

Page 354: ...the settings For details about the Scan to Salesforce Chatter Options window refer to the ScanSnap Manager Help 3 Click the OK button to close the Scan to Salesforce Chatter Options window ATTENTION If the computer is shared with other users do not set your information in User Name Password and Security Token Otherwise other users will be able to log into Salesforce automatically It is recommended...

Page 355: ...Sync account z You need to have SugarSync Manager for Mac 1 9 29 or later installed in order to use this function HINT z When you first log into SugarSync after installing SugarSync Manager for Mac is automatically created My SugarSync is a sync folder used in SugarSync z By registering the scan and save settings as a profile you can scan documents with the same profile at any time For details ref...

Page 356: ...nge the settings Preferences page 358 3 Click the Scan to SugarSync icon D The Scan to SugarSync window appears HINT To use the Quick Menu you need to select the Use Quick Menu checkbox in the ScanSnap setup window For details about how to perform scanning by using the Quick Menu refer to Basic Scanning Operation Flow page 286 HINT You can configure the settings to not show the Scan to SugarSync w...

Page 357: ...anned image is saved to your SugarSync folder ATTENTION z The file will not be synced with SugarSync unless you select a SugarSync folder as the destination folder z You cannot start scanning after the Quick Menu is displayed and before the Scan to SugarSync window is closed Close the Scan to SugarSync window before scanning the next document z Do not move delete or rename the scanned image in oth...

Page 358: ...with Scan to SugarSync 1 Move the mouse cursor to the Scan to SugarSync icon and then click D The Scan to SugarSync Options window appears 2 Change the settings For details about the Scan to SugarSync Options window refer to the ScanSnap Manager Help 3 Click the OK button to close the Scan to SugarSync Options window ...

Page 359: ... these applications and complete the user registration to view the converted documents on your computer z For details on the applications that are supported by ABBYY FineReader for ScanSnap and their versions refer to the ABBYY FineReader for ScanSnap Help After installing a supported application enable the application z Do not use this function while you are working in Word Excel or PowerPoint In...

Page 360: ...g icon shown below and then click z The ABBYY Scan to Word icon ATTENTION When you perform a scan with JPEG jpg selected for File format in the File option tab of the ScanSnap setup window scanned data cannot be converted into a Word Excel or PowerPoint file HINT To use the Quick Menu you need to select the Use Quick Menu checkbox in the ScanSnap setup window For details about how to perform scann...

Page 361: ...n to Excel R icon or ABBYY Scan to PowerPoint R icon D The following window appears and conversion starts D When the conversion is completed Word Excel or PowerPoint starts up and the conversion result is displayed ATTENTION z You cannot start scanning when the Quick Menu is displayed Wait until the conversion is over to scan another document z Do not move delete or rename the scanned image in oth...

Page 362: ...R or ABBYY Scan to PowerPoint R 1 Move the mouse cursor to the ABBYY Scan to Word icon ABBYY Scan to Excel R icon or ABBYY Scan to PowerPoint R icon and then click D The Preferences window appears 2 Change the settings For details about the Preferences window refer to the ABBYY FineReader for ScanSnap Help 3 Click the OK button to close the Preferences window ...

Page 363: ...lowing features Before performing text recognition check whether the documents you want to convert are suitable for conversion according to the following guidelines Application Suitable for conversion Not suitable for conversion ABBYY Scan to Word Documents with simple layouts consisting of single or double columns Documents with complex layouts containing a mixture of diagrams tables and text e g...

Page 364: ...0 points z Skewed documents z Documents written in languages other than the specified language z Documents with characters on an unevenly colored background e g Shaded characters z Documents with many decorated characters e g Decorated characters embossed outlined z Documents with characters on a patterned background e g Characters overlapping illustrations and diagrams z Documents with many chara...

Page 365: ...produced z A converted PowerPoint document will not have the original background color and patterns z Documents placed upside down or in landscape orientation cannot be recognized properly Select the Automatic image rotation checkbox page 389 or load documents face down in portrait orientation z If bleed through reduction is enabled the recognition rate may be lowered In that case disable it in th...

Page 366: ... 366 Saving Scanned Images in iPhoto This section explains how to save the scanned image in iPhoto HINT By registering the scan and save settings as a profile you can scan documents with the same profile at any time For details refer to Profile page 369 ...

Page 367: ...e iPhoto window appears HINT To use the Quick Menu you need to select the Use Quick Menu checkbox in the ScanSnap setup window For details about how to perform scanning by using the Quick Menu refer to Basic Scanning Operation Flow page 286 ATTENTION z You cannot start scanning when the Quick Menu is displayed Wait until ScanSnap Manager links with iPhoto before scanning another document z Do not ...

Page 368: ... 368 4 Check the scanned image stored in iPhoto HINT The scanned image is also saved in the folder specified for Image saving folder in the Save tab of the ScanSnap setup window at the same time when it is saved to iPhoto Delete this file if unnecessary ...

Page 369: ...se a profile you need to clear the Use Quick Menu checkbox in the ScanSnap setup window z You can also display the Profile menu by selecting Profile from ScanSnap Manager menu z You can also select a profile by selecting Profile from ScanSnap setup window z Profiles configured for the following scanner models will be carried over to ScanSnap iX500 if the computer is the same ScanSnap S1500 ScanSna...

Page 370: ...gs page 421 Profile Management For details about how to add change or delete profiles refer to the following z To add a profile page 370 z To change scan settings for profiles page 374 z To rename a profile page 376 z To delete a profile page 378 Adding Profiles 1 Select Settings from the ScanSnap Manager menu For details about the ScanSnap Manager menu refer to ScanSnap Manager Menu Mac OS page 3...

Page 371: ...rofile for Mac OS Users 371 2 Change the scan settings in each tab For details about each tab refer to the ScanSnap Manager Help 3 Select Add Profile from the Profile D The Add new profile window appears ...

Page 372: ...Profile for Mac OS Users 372 4 Type in a new profile name and click the OK button D The added profile appears in Profile in the ScanSnap setup window 5 Click the Apply button ...

Page 373: ...the display order of profiles However you cannot change the Standard display order 1 Select Profile Management from the ScanSnap Manager menu or from Profile in the ScanSnap setup window D The ScanSnap Manager Profile Management appears 2 Drag the profile to move it to its desired position in the list 3 Click the button in the upper left to close the ScanSnap Manager Profile Management window ...

Page 374: ... Settings from the ScanSnap Manager menu For details about the ScanSnap Manager menu refer to ScanSnap Manager Menu Mac OS page 39 D The ScanSnap setup window appears 2 Select a profile to change from Profile HINT Clear the Use Quick Menu checkbox if it is selected ...

Page 375: ...settings in each tab For details about each tab refer to the ScanSnap Manager Help 4 When you finish changing the settings for the selected profile click the Apply button 5 Click the button in the upper left corner to close the ScanSnap setup window ...

Page 376: ...Select a profile click the button in the lower left corner and select Rename D The name field of the profile becomes editable HINT z If you cannot select Profile Management in the ScanSnap Manager menu clear the Use Quick Menu checkbox in the ScanSnap setup window z You can also display the ScanSnap Manager Profile Management window by selecting Profile Management from Profile in the ScanSnap setu...

Page 377: ...le for Mac OS Users 377 3 Type in a new name D The profile is renamed 4 Click the button in the upper left to close the ScanSnap Manager Profile Management window D A message appears 5 Click the Apply button ...

Page 378: ...k the button D The selected profile is deleted 3 Click the button in the upper left to close the ScanSnap Manager Profile Management window D A message appears HINT z If you cannot select Profile Management in the ScanSnap Manager menu clear the Use Quick Menu checkbox in the ScanSnap setup window z You can also display the ScanSnap Manager Profile Management window by selecting Profile Management...

Page 379: ...anned image file is linked to Mac OS Preview 1 Select Settings from the ScanSnap Manager menu For details about the ScanSnap Manager menu refer to ScanSnap Manager Menu Mac OS page 39 D The ScanSnap setup window appears 2 Clear the Use Quick Menu checkbox 3 Click the Apply button in the ScanSnap setup window 4 Click the button in the upper left corner to close the ScanSnap setup window ...

Page 380: ...a document in the ScanSnap For details refer to How to Load Documents page 63 7 Press the Scan button on the ScanSnap to start a scan D The Mac OS Preview appears when the scanning is completed HINT It is linked with Adobe Acrobat or Adobe Reader if either of these is installed ...

Page 381: ...perform simplex scanning perform the following steps to change the setting 1 Select Settings from the ScanSnap Manager menu For details about the ScanSnap Manager menu refer to ScanSnap Manager Menu Mac OS page 39 D The ScanSnap setup window appears 2 In the Scanning side pop up menu in the Scanning tab select Simplex Scan Single sided 3 Click the Apply button in the ScanSnap setup window 4 Click ...

Page 382: ...ow to Load Documents page 63 6 Press the Scan button on the ScanSnap to start a scan D Image data of the scanned side of the document is saved HINT When you select Simplex scan from the ScanSnap Manager menu scanning is performed in simplex mode even if Duplex Scan Double sided is specified for Scanning side in the Scanning tab ...

Page 383: ...nned document is color gray or black white and saves documents in their respective color modes If you want to scan color documents and save them in gray or black white change the settings in the following procedure 1 Select Settings from the ScanSnap Manager menu For details about the ScanSnap Manager menu refer to ScanSnap Manager Menu Mac OS page 39 D The ScanSnap setup window appears 2 In Color...

Page 384: ...84 4 Click the button in the upper left corner to close the ScanSnap setup window 5 Load a document in the ScanSnap For details refer to How to Load Documents page 63 6 Press the Scan button on the ScanSnap to start a scan D Scanned image is saved in gray or black white ...

Page 385: ...ange the setting 1 Select Settings from the ScanSnap Manager menu For details about the ScanSnap Manager menu refer to ScanSnap Manager Menu Mac OS page 39 D The ScanSnap setup window appears ATTENTION z The following documents may be detected as blank Almost blank documents with only a few characters Documents of only one color including black and without any patterns lines or characters When you...

Page 386: ...g tab 3 Click the Apply button in the ScanSnap setup window 4 Click the button in the upper left corner to close the ScanSnap setup window 5 Load a document in the ScanSnap For details refer to How to Load Documents page 63 6 Press the Scan button on the ScanSnap to start a scan D Scanned image is saved without any blank pages ...

Page 387: ... scanning the following types of documents In that case clear the Deskew by text on document checkbox Documents on which pitches between lines or characters are extremely narrow or characters are overlapped Documents with many outlined or decorated characters Documents with many photographs or figures and few characters Documents with characters on a patterned background e g Characters overlapping...

Page 388: ...box 4 Click the OK button to close the Scanning mode option window 5 Click the Apply button in the ScanSnap setup window 6 Click the button in the upper left corner to close the ScanSnap setup window 7 Load a document in the ScanSnap For details refer to How to Load Documents page 63 8 Press the Scan button on the ScanSnap to start a scan D Scanned image is saved with skewed character strings corr...

Page 389: ... rotation checkbox z Documents with many extremely large or small characters z Documents on which pitches between lines or characters are extremely narrow or characters are overlapped z Documents with many characters contacting underlines or borders z Documents with many photographs or figures and few characters z Documents with characters on an unevenly colored background e g Shaded characters z ...

Page 390: ...ng tab 3 Click the Apply button in the ScanSnap setup window 4 Click the button in the upper left corner to close the ScanSnap setup window 5 Load a document in the ScanSnap For details refer to How to Load Documents page 63 6 Press the Scan button on the ScanSnap to start a scan D The scanned image is saved in correct orientation ...

Page 391: ... the Scanning tab D The Scanning mode option window appears ATTENTION For documents like the following bleed through reduction may not function effectively In that case clear the Reduce bleed through checkbox z Documents with light colored letters or pictures documents with thin letters or lines documents with a dark background color The color may not be reproduced or the color may be changed If y...

Page 392: ... Click the OK button to close the Scanning mode option window 6 Click the Apply button in the ScanSnap setup window 7 Click the button in the upper left corner to close the ScanSnap setup window 8 Load a document in the ScanSnap For details refer to How to Load Documents page 63 9 Press the Scan button on the ScanSnap to start a scan D The scanned image is saved with reduced bleed through ...

Page 393: ...idths or lengths in one batch To scan documents of different widths or lengths in one batch change the settings in the following procedure 1 Select Settings from the ScanSnap Manager menu For details about the ScanSnap Manager menu refer to ScanSnap Manager Menu Mac OS page 39 D The ScanSnap setup window appears 2 In the Paper tab select Automatic detection in Paper size ...

Page 394: ...upper left corner to close the ScanSnap setup window 6 Load documents in the ScanSnap 1 Align the edges of the documents ATTENTION If you scan documents of different widths or lengths in one batch with Check Length selected documents will be detected as multifeeds and scanning cannot be performed Note that scanning Letter and A4 size documents in the same batch does not result in multifeed detecti...

Page 395: ...de guides straight into the ADF paper chute cover If the documents are skewed during scanning the quality of scanned image data may be degraded partly lost image data slant lines produced or scanned image data may be output in a different size than the original If you have difficulties in scanning the documents straight it is recommended to scan documents in several batches documents of the same w...

Page 396: ...nded Use for Mac OS Users 396 7 Press the Scan button on the ScanSnap to start a scan D Scanned images are saved in the original document sizes ATTENTION If the documents are scanned skewed the images may not be output in their original sizes ...

Page 397: ...Settings from the ScanSnap Manager menu For details about the ScanSnap Manager menu refer to ScanSnap Manager Menu Mac OS page 39 D The ScanSnap setup window appears 2 In the Paper tab select Automatic detection in Paper size and then click the Carrier Sheet Settings button D The Carrier Sheet Settings window appears ATTENTION The Deskew by text on document checkbox Scanning tab Option in the Scan...

Page 398: ...arrier Sheet settings refer to the ScanSnap Manager Help 4 In the Scanning side pop up menu in the Scanning tab select Duplex Scan Double sided and click the Apply button ATTENTION If Simplex Scan Single sided is specified for Scanning side in the Scanning tab the ScanSnap outputs the same result as performing a simplex scan in two separate images front and back mode ...

Page 399: ...de the Carrier Sheet 1 Fold the document in half so that the sides to be scanned are facing out Fold it tightly and smooth out any creases 2 Open the Carrier Sheet to bind the document Align the fold line with the right edge of the Carrier Sheet so that the document fits in the upper right hand corner of the Carrier Sheet HINT Note that the front side of the Carrier Sheet has a thick vertical line...

Page 400: ...d with the black and white pattern as the leading edge in the direction of the arrow Secure the Carrier Sheet with the side guides to avoid skewing 9 Press the Scan button on the ScanSnap to start a scan D Both sides of the document are scanned and saved as one double page spread image ...

Page 401: ...pecified for Paper size in the Carrier Sheet Settings window an optimal size will be selected automatically from the available standard sizes A3 B4 or 11 17 in from the same pop up menu Note that the size of the image may become smaller than the original document depending on the document Example When you scan an A3 size document whose content is printed to fit A4 size in the center the image data...

Page 402: ...ttings to scan documents such as photographs and clippings in the following procedure 1 Select Settings from the ScanSnap Manager menu For details about the ScanSnap Manager menu refer to ScanSnap Manager Menu Mac OS page 39 D The ScanSnap setup window appears 2 In the Paper tab select Automatic detection in Paper size and then click the Carrier Sheet Settings button D The Carrier Sheet Settings w...

Page 403: ...details about the Carrier Sheet settings refer to the ScanSnap Manager Help 4 Click the Apply button in the ScanSnap setup window 5 Click the button in the upper left corner to close the ScanSnap setup window 6 Place the document inside the Carrier Sheet Open the Carrier Sheet and place the top of the document against the top center of the Carrier Sheet ...

Page 404: ...d in the Paper size pop up menu of the Carrier Sheet Settings window z If Automatic detection is specified for Paper size in the Carrier Sheet Settings window an optimal size will be selected automatically from the available standard sizes A3 B4 or 11 17 in from the same pop up menu Note that the size of the image may become smaller than the original document depending on the document scanned or p...

Page 405: ...per underneath the document when scanning z The scanned image is not saved in the correct size when Automatic detection is selected in the Paper size pop up menu of the Carrier Sheet Settings window z Shadows appear around the edges of the scanned image z Black lines appear around the edges of a uniquely shaped cutting Blank sheet ...

Page 406: ...o Documents for Scanning page 58 ATTENTION z Long page documents should be loaded one sheet at a time in the ADF paper chute cover z When you scan long pages take note of the following Loading Ejecting Hold the document with your hands so that it does not fall out of the ADF paper chute cover Secure enough space where the documents are ejected from the ScanSnap and pick up the documents with your ...

Page 407: ...ong page and continue scanning the next document is also scanned as long page ATTENTION z When Excellent is selected in the Image quality pop up menu of the Scanning tab in the ScanSnap setup window the window below appears and long page scanning is disabled z When you perform a long page scan the current settings are ignored and the following settings are used Multifeed Detection None Paper size ...

Page 408: ... of slips and save each slip as a PDF file To save image data in multiple PDF files change the settings in the following procedure 1 Select Settings from the ScanSnap Manager menu For details about the ScanSnap Manager menu refer to ScanSnap Manager Menu Mac OS page 39 D The ScanSnap setup window appears 2 In the File format pop up menu in the File option tab select PDF pdf and then click the Opti...

Page 409: ...ner to close the ScanSnap setup window 7 Load a document in the ScanSnap For details refer to How to Load Documents page 63 8 Press the Scan button on the ScanSnap to start a scan D One PDF file is created every time the number of pages specified in step 3 has been scanned HINT In duplex mode two pages front back are created per document When you select the Blank page removal checkbox in the Scann...

Page 410: ... page 39 D The ScanSnap setup window appears 2 In the File format pop up menu in the File option tab select PDF pdf HINT Searchable PDF files can also be created by using Searchable PDF Converter You can also use Searchable PDF Converter later to convert files that were created with the ScanSnap to searchable PDF files The process can be performed when your computer is idle which allows you to eff...

Page 411: ...Creating Scanned Images Depending on Intended Use for Mac OS Users 411 3 Select the Convert to Searchable PDF checkbox D The following message appears 4 Click the OK button to close the message ...

Page 412: ...ified Chinese traditional Korean Russian and Portuguese can be selected z Target pages Select All pages to perform text recognition for all pages and First page for just the first page 6 Click the Apply button in the ScanSnap setup window 7 Click the button in the upper left corner to close the ScanSnap setup window 8 Load a document in the ScanSnap For details refer to How to Load Documents page ...

Page 413: ...exts written in italic characters Documents containing characters with superscripts subscripts and complicated mathematical expressions Documents with characters on an unevenly colored background e g Shaded characters Documents with many decorated characters e g Decorated characters embossed outlined Documents with characters on a patterned background e g Characters overlapping illustrations and d...

Page 414: ...lar highlight pen can be used The following shows the colors and thickness recommended for highlight pens z Mark a straight line over a single character string z The supported range of a marked section is as follows Minimum 3 mm short side 10 mm long side Maximum 20 mm short side 150 mm long side z Use only one color per page for marking HINT You can convert files created with the ScanSnap to sear...

Page 415: ... the document is stained Documents with too many marked sections on a single page z The following types of marked character strings cannot be set as keywords The size of the marked section is outside the supported range The marking is irregular e g skewed Multiple marked sections are too close to each other The color of the highlight pen is too pale or the color has faded z When you mark more than...

Page 416: ... Select Settings from the ScanSnap Manager menu For details about the ScanSnap Manager menu refer to ScanSnap Manager Menu Mac OS page 39 D The ScanSnap setup window appears 2 In the File format pop up menu in the File option tab select PDF pdf HINT It is recommended that you select Better or Best for Image quality in the Scanning tab of the ScanSnap setup window ...

Page 417: ...tical HINT The following explanation is for when you select First marked section z Select this button to set a character string such as a title of a document as a keyword for the PDF file Example When only the title of a document is marked the marked character string is set as a keyword for the PDF file and the PDF file becomes searchable by the title character string z When multiple marked sectio...

Page 418: ...tep 3 z Scanned images of the following types of documents characters may not be recognized correctly In that case better results in text recognition may be achieved by specifying a higher resolution in Image quality Documents including handwritten characters Documents with small characters scanned at a low resolution Skewed documents Documents written in languages other than the specified languag...

Page 419: ...anning tab Option button from the ScanSnap Manager menu to show the Scanning mode option window Clear the Reduce bleed through checkbox z If the same character string is marked several times in the document the same keyword is added multiple times in the PDF file z Total length of all the keywords can be up to 255 characters z When you check keywords in Adobe Acrobat or Adobe Reader the added keyw...

Page 420: ...Double Page Spread Image With Page Merger you can merge two JPEG files two single page PDF files or two pages of a multipage PDF file vertically or horizontally The merged file or page is saved as a single double page spread image For details about functions and operations refer to the ScanSnap Manager Help ...

Page 421: ...an configure scan settings for the following scanning methods z Basic Scanning Methods Scanning using the Quick Menu page 286 z Convenient Scanning Methods Scanning using a profile page 369 Configure scan settings in the following procedure 1 Select Settings from the ScanSnap Manager menu For details about the ScanSnap Manager menu refer to ScanSnap Manager Menu Mac OS page 39 D The ScanSnap setup...

Page 422: ...ch tab refer to the ScanSnap Manager Help HINT The ScanSnap setup window retains the display status from the last time the ScanSnap was used For example if it was closed in detail view mode the window is displayed in detail view mode next time you open it ATTENTION Scan settings vary depending on the scanning method For details about items that can be set refer to Setting Items by Scanning Method ...

Page 423: ...can settings for the currently selected profile are changed HINT If you press the Scan button on the ScanSnap while the ScanSnap setup window is displayed the ScanSnap setup window closes and scanning starts Scan settings that you have changed are saved and documents are scanned by these settings Note that when other windows are open scanning does not start even if you press the Scan button on the...

Page 424: ...ick Menu displays applications that can be linked Applications that are newly added to the Quick Menu are indicated by the mark HINT z For details about how to display the Quick Menu refer to Scanning page 288 z For details about applications displayed in the Quick Menu refer to Using ScanSnap with the Quick Menu page 291 HINT You can freely add applications to the Quick Menu For details refer to ...

Page 425: ...ions available in the Quick Menu By default the Quick Menu is displayed in Favorites mode which includes all applications To switch the display mode click Show All Applications or Show Favorites in the Quick Menu Changing Display Order You can change the order in which applications are displayed in the Quick Menu The procedure is as follows 1 Click in the Quick Menu For details about how to displa...

Page 426: ...cation are displayed in the Quick Menu in the same order as they are listed in the Applications to Show Hide window Drag an application to change its order HINT When you click the Reset button in the Reset Display window the following return to their defaults z Order of applications displayed in the Quick Menu z Favorites setting ...

Page 427: ...ed in the order shown below in the Quick Menu and in the application list of the Applications to Show Hide window 3 Click the button in the upper left corner to close the Applications to Show Hide window D The order in which applications are displayed in the Quick Menu is changed ...

Page 428: ...ication that you want to set as a favorite while pressing the control key on the keyboard and click Add to Favorites in the displayed menu D The application is set as a favorite A check mark is placed next to Add to Favorites and a star is displayed behind the application icon HINT z By default all applications are set as favorites To switch the favorites setting clear the check mark for Add to Fa...

Page 429: ...ze of the scanned document ScanSnap Manager shows the recommended application Example When you scan a document of business card size CardMinder is shown as recommended application You can show or hide the recommended applications by clicking Show Recommended or Hide Recommended on the Quick Menu ...

Page 430: ...atically starts the linkage between ScanSnap Manager and the application even when the Quick Menu is enabled Applications that can automatically link with ScanSnap Manager are as follows z CardMinder Scanned image is displayed in CardMinder z Scan to Mobile Scanned image is sent to a mobile device The example above shows ScanSnap Manager automatically linking with Scan to Mobile when Scan to Mobil...

Page 431: ...rdMinder default settings refer to the ScanSnap Manager Help z While CardMinder is active ScanSnap Manager automatically links with CardMinder when the document is of business card size When documents of other sizes are scanned ScanSnap Manager and CardMinder are not automatically linked and the following error message appears HINT To disable automatic linkage select Do not link automatically in t...

Page 432: ...sed for connection When a wireless LAN is used for connection When the ScanSnap is OFF HINT When you use automatic connection for the ScanSnap that had been connected to a wireless LAN before if the password for the ScanSnap to be connected has been changed the notification shown below appears HINT To disable notifications of the ScanSnap s communication status click the notification and in the St...

Page 433: ...ff When connected to a mobile device via wireless LAN When the ScanSnap and a mobile device are connected via wireless LAN communication with ScanSnap Manager is disconnected and the pop up balloon notifies you of the communication status HINT With the ScanSnap and the mobile device already connected via wireless LAN if you log into the computer to which the ScanSnap is connected this is notified ...

Page 434: ... refer to ScanSnap Manager Menu Mac OS page 39 D The ScanSnap Manager Preferences window appears 2 In the Status Display tab either select or clear the Notify of the communication status checkbox If you select the Notify of the communication status checkbox you will be notified of the communication status in conjunction with the ScanSnap being turned ON OFF If you clear the Notify of the communica...

Page 435: ...nning by clicking the Stop button in the ScanSnap Manager Image scanning and file saving window For details about how to stop scanning refer to Stopping the Scan page 290 The ScanSnap Manager Image scanning and file saving window closes automatically after saving the scanned image of the last page scanned HINT If the Continue scanning after last page checkbox is selected in the Scanning tab of the...

Page 436: ... Manager Menu Mac OS page 39 D The ScanSnap Manager Preferences window appears 2 In the Status Display tab clear the Show the scan progress status recommended checkbox 3 Click the button in the upper left corner to close the ScanSnap Manager Preferences window D The ScanSnap Manager Image scanning and file saving window is hidden from next scanning on HINT When the scanning progress status window ...

Page 437: ...ils about how to resolve problems such as removing jammed documents refer to Troubleshooting in the ScanSnap Manager Help Select Help Troubleshooting in the Right Click Menu Select Help Troubleshooting in the ScanSnap Manager menu ...

Page 438: ...Materials 439 Cleaning the Outside of the ScanSnap 440 Cleaning the Inside of the ScanSnap 441 ATTENTION The bottom part of the ScanSnap may become hot when the ScanSnap is being used but this does not affect ScanSnap operation or cause any physical harm Be careful not to drop the ScanSnap when carrying it ...

Page 439: ...h soaked with cleaner F1 2 Any lint free cloth can be used To obtain these products contact your FUJITSU dealer or an authorized FUJITSU scanner service provider For more details refer to the following Web page http scansnap fujitsu com Product Name Part No Unit Note Cleaner F1 PA03950 0352 1 bottle Size 100 ml Cleaning Wipe 1 PA03950 0419 1 pack 24 packets Lint free dry cloth 2 Commercially avail...

Page 440: ... outside of the ScanSnap with a dry cloth or a cloth moistened with Cleaner F1 mild detergent ATTENTION z Never use paint thinner or any other organic solvents z Be careful not to get any moisture or water inside the scanner during cleaning z It may take a long time for Cleaner F1 to dry if an excessive amount is used Moisten the cloth with moderate quantity Wipe off the cleaner completely to leav...

Page 441: ...g break roller pick roller anywhere within reach of small children z Do not use aerosol spray or spray that contains alcohol to clean the scanner Paper dust and other dust blown up by strong air from the spray may enter inside of the scanner which may cause scanner failure or malfunction Also note that sparks generated by static electricity may cause a fire z The glass inside the scanner becomes v...

Page 442: ...cations with a cloth moistened with Cleaner F1 ATTENTION z Do not use water or mild detergent to clean the inside of the ScanSnap z It may take a long time for Cleaner F1 to dry if an excessive amount is used Moisten the cloth with a moderate quantity Wipe off the cleaner completely to leave no residue on the cleaned parts z Be careful when cleaning not to catch the cloth in the document detection...

Page 443: ...e of the rollers Make sure that they are cleaned properly because residue on the roller will affect the feeding performance z Glass 2 Gently wipe the dirt and dust off the surface of the glass sections Make sure that it is cleaned properly because dirty glass can cause vertical lines to appear in the scanned image z Pick roller x2 Gently wipe the dirt and dust off from along the slots on the surfa...

Page 444: ...llers Gently wipe the dirt and dust off while taking care not to damage the surface of the rollers Make sure that they are cleaned properly because residue on the rollers will affect the feeding performance ATTENTION Connect the power cable only when cleaning the feed rollers and eject rollers ATTENTION z Do not use water or mild detergent to clean the inside of the ScanSnap z It may take a long t...

Page 445: ...e the ADF top section D It clicks when it returns to its original position ATTENTION Confirm that the ADF top section is completely closed Otherwise paper jams or other feeding errors or image faults may occur ADF paper chute cover ADF top section ...

Page 446: ...re or electric shock z To avoid injuries do not place internal parts of the scanner e g break roller pick roller anywhere within reach of small children Part Numbers and Replacement Cycle of Consumables 447 Replacing the Roller Set 450 ATTENTION The bottom part of the ScanSnap may become hot when the ScanSnap is being used but this does not affect ScanSnap operation or cause any physical harm Be c...

Page 447: ...es for using A4 80 g m2 20 lb wood free paper as these cycles vary depending on the type of documents scanned Only use the specified consumables To purchase the consumables contact your FUJITSU dealer or an authorized FUJITSU scanner service provider For more details refer to the following Web page http scansnap fujitsu com No Product Name Part No Suggested replacement cycle 1 Roller Set z Brake r...

Page 448: ...o Right Click Menu Windows page 37 D The ScanSnap Manager Check consumable status dialog box appears 2 Check the status of each consumable D Refer to Suggested replacement cycle as a guideline and replace the consumables 1 Select Check consumable status from the ScanSnap Manager menu For details about the ScanSnap Manager menu refer to ScanSnap Manager Menu Mac OS page 39 D The ScanSnap Manager Ch...

Page 449: ...Part Numbers and Replacement Cycle of Consumables 449 2 Check the status of each consumable D Refer to Suggested replacement cycle as a guideline and replace the consumables ...

Page 450: ...ach roller is as follows 1 Unplug the power cable from the ScanSnap 2 Remove the documents from the ADF paper chute cover 3 Pull the ADF release tab to open the ADF top section 4 Replace the brake roller 1 Open the cover Hold both ends of the cover and open it in the direction of the arrow ADF release tab ADF top section ADF paper chute cover Cover ...

Page 451: ...side of the roller first then pull out the shaft from the slot on the left 3 Remove the brake roller from its shaft 4 Attach a new brake roller on the shaft Insert the protrusion on the shaft into the slot Brake roller Shaft Brake roller Shaft Brake roller Shaft Protrusion Slot ...

Page 452: ...he rest of the shaft in place 6 Close the cover 5 Replace the pick roller 1 Open the sheet guide Slide the side guides all the way and pull the sheet guide open from the dip ATTENTION Confirm that the shaft is attached properly Otherwise paper jams or other feeding errors may occur Brake roller Shaft Sheet guide Dip Side guides ...

Page 453: ...ng on the shaft 3 Remove the pick roller Gently lift the right side of the shaft about 5 mm move it towards the right and then pull it out ATTENTION Be careful not to touch the gear near the bushing on the shaft as it contains grease Bushing Bushing ...

Page 454: ...into the slot and lower the other end gradually 5 Rotate the bushing to lock the shaft 6 Close the sheet guide Make sure that both ends of the sheet guide are locked firmly ATTENTION Confirm that the pick roller is installed properly Otherwise paper jams or other feeding errors may occur Pick roller Bushing ...

Page 455: ...r set counter 1 Select Check consumable status from the Right Click Menu For details about the Right Click Menu refer to Right Click Menu Windows page 37 D The ScanSnap Manager Check consumable status dialog box appears 2 Click the Reset button for Roller Set Count D A confirmation message appears 3 Click the Yes button D The counter turns 0 ADF paper chute cover ADFtop section ...

Page 456: ...ager menu For details about the ScanSnap Manager menu refer to ScanSnap Manager Menu Mac OS page 39 D The ScanSnap Manager Check consumable status window appears 2 Click the Reset button for Roller Set Count D A confirmation message appears 3 Click the Yes button D The counter turns 0 ...

Page 457: ...t differ by the scanning method how to purchase clean the Carrier Sheet and the ScanSnap installation specifications ScanSnap Online Update 458 Uninstalling the Software 460 Setting Items by Scanning Method 468 Purchasing Cleaning the Carrier Sheet 476 Wireless LAN Specifications 478 Installation Specifications 479 ...

Page 458: ... is available ScanSnap Online Update notifies you with the following methods Pop up balloon appears To install the update click on the pop up balloon and follow the instructions on the dialog box that appears Update list appears Follow the instructions on the window that appears and install the update For details refer to the ScanSnap Online Update Help You can also check from ScanSnap Manager whe...

Page 459: ... follow the instructions For details refer to the ScanSnap Online Update Help 1 Select Help Online Update from the ScanSnap Manager menu For details about the ScanSnap Manager menu refer to ScanSnap Manager Menu Mac OS page 39 D ScanSnap Online Update checks whether a newer version of ScanSnap Manager is available Proceed with the update as you follow the instructions For details refer to the Scan...

Page 460: ...SharePoint The procedure is as follows 1 Turn on the computer and log on as a user with Administrator privileges 2 Exit all running software 3 Select Start menu Control Panel Uninstall a program under Programs For Windows 8 right click the Start screen and select All apps on the app bar Control Panel under Windows System Uninstall a program under Programs D The Uninstall or change a program dialog...

Page 461: ...utton D A confirmation message appears 6 Click the Yes button D The software is uninstalled HINT To uninstall more than one software repeat steps 4 to 6 for each software ATTENTION z Screen displays may vary slightly depending on the operating system that you are using In that case follow the instructions by the operating system Example Programs and Features In Windows XP Add or Remove Programs Un...

Page 462: ...ministrator privileges 2 From the sidebar in Finder select Applications ScanSnap Sub and then double click ScanSnap Uninstaller D The ScanSnap Uninstaller window appears displaying the Welcome to ScanSnap Uninstaller screen 3 Click the Continue button D The Read Me screen appears 4 Read Read Me and then click the Uninstall button D An authentication window appears 5 Enter the user name and passwor...

Page 463: ...eferences D The System Preferences window appears 3 Select Users Groups Accounts on Mac OS X v10 6 D The Users Groups window Accounts window on Mac OS X v10 6 appears 4 From Current User My Account on Mac OS X v10 6 select the currently logged in user 5 Select the Login Items D A list of login items appears 6 From this list select ScanSnap Manager 7 Click the button under the list D ScanSnap Manag...

Page 464: ...nning 3 From the sidebar in Finder select Applications CardMinder and drag the CardMinder folder into the Trash 4 Empty the Trash D The CardMinder folder is deleted HINT To delete the database drag the database file into the Trash The default storage location is as follows From the sidebar in Finder select Documents CardMinder CardMinderDB cxdb ...

Page 465: ...er with Administrator privileges 2 Exit ABBYY FineReader for ScanSnap if it is running 3 From the sidebar in Finder select Applications ABBYY FineReader for ScanSnap and drag the ABBYY FineReader for ScanSnap folder into the Trash 4 Empty the Trash D The ABBYY FineReader for ScanSnap folder is deleted ...

Page 466: ...o ScanSnap Online Update Uninstaller window 3 Click the Continue button D The Read Me screen appears 4 Read Read Me and then click the Uninstall button D An authentication window appears 5 Enter the user name and password for a user with Administrator privileges and click the OK button D Uninstallation starts When the uninstallation is complete the Uninstall Succeeded screen appears HINT Before un...

Page 467: ...drag ABBYY FineReader Express into the Trash 4 Empty the Trash D ABBYY FineReader Express is deleted Evernote for Mac 1 Turn on the computer and log in as a user with Administrator privileges 2 Exit Evernote if it is running If the Evernote icon is displayed on the status menu of the menu bar click the icon and select Quit from the menu that appears 3 From the sidebar in Finder select Applications...

Page 468: ...e page 470 z Scanning page 471 z File option page 473 z Paper page 474 z Compression page 475 OK and NA in the tables indicate the following OK Available NA Not available For details about setting items and default settings refer to the ScanSnap Manager Help Profile Profile button Profile Setting Item Quick Menu Profile ScanSnap Folder Recommended OK NA NA Small File OK NA NA High Quality OK NA NA...

Page 469: ...owerPoint R NA OK NA ABBYY Scan to Word NA OK NA ABBYY Scan to Searchable PDF NA OK NA Scan to Folder NA OK NA Scan to E mail NA OK NA Scan to Picture Folder NA OK NA Scan to Print NA OK NA Scan to Rack2 Filer Smart NA OK NA Scan to Magic Desktop NA OK NA Scan to SharePoint NA OK NA Scan to Dropbox NA OK NA Scan to Evernote Note NA OK NA Scan to Evernote Document NA OK NA Scan to Google Docs TM NA...

Page 470: ...erter NA OK CardMinder NA OK Scan to Mobile NA OK Scan to Dropbox NA OK Scan to Evernote Document NA OK Scan to Evernote Note NA OK Scan to Google Docs TM NA OK Scan to Salesforce Chatter NA OK Scan to SugarSync NA OK ABBYY Scan to Word NA OK ABBYY Scan to Excel R NA OK ABBYY Scan to PowerPoint R NA OK ABBYY Scan to Searchable PDF NA OK iPhoto NA OK Setting Item Quick Menu Profile ScanSnap Folder ...

Page 471: ...dpi OK OK OK Better Color Gray 200 dpi B W 400 dpi OK OK OK Best Color Gray 300 dpi B W 600 dpi OK OK OK Excellent Color Gray 600 dpi B W 1200 dpi OK OK OK Setting Item Quick Menu Profile ScanSnap Folder Auto color detection OK OK OK Color OK OK OK Gray OK OK OK B W OK OK OK Color high compression NA OK OK Setting Item Quick Menu Profile ScanSnap Folder Duplex Scan OK OK OK Simplex Scan OK OK OK ...

Page 472: ...on OK OK OK Setting Item Quick Menu Profile ScanSnap Folder Blank page removal OK OK OK Setting Item Quick Menu Profile ScanSnap Folder Continue scanning after last page OK OK OK Setting Item Quick Menu Profile ScanSnap Folder Reduce bleed through OK OK OK Brightness black white only OK OK OK Increase text contrast OK OK OK Deskew by text on document OK OK OK Place document face up OK OK OK ...

Page 473: ...ScanSnap Folder PDF pdf OK OK OK JPEG jpg OK OK OK Setting Item Quick Menu Profile ScanSnap Folder First marked section OK OK OK All marked sections OK OK OK Setting Item Quick Menu Profile ScanSnap Folder Convert to Searchable PDF OK OK OK Setting Item Quick Menu Profile ScanSnap Folder Language OK OK OK Setting Item Quick Menu Profile ScanSnap Folder First page OK OK OK All pages OK OK OK ...

Page 474: ... in PDF A 1b OK OK OK Set a password for PDF file NA OK OK Setting Item Quick Menu Profile ScanSnap Folder Automatic detection OK OK OK A4 210 297 mm OK OK OK A5 148 210 mm OK OK OK A6 105 148 mm OK OK OK B5 JIS 182 257 mm OK OK OK B6 JIS 128 182 mm OK OK OK Post card 100 148 mm OK OK OK Business card 90 55 mm 55 90 mm OK OK OK Letter 8 5 11 in 216 279 4 mm OK OK OK Legal 8 5 14 in 216 355 6 mm OK...

Page 475: ...m Quick Menu Profile ScanSnap Folder Customize OK OK OK Setting Item Quick Menu Profile ScanSnap Folder Carrier Sheet Settings OK OK OK Setting Item Quick Menu Profile ScanSnap Folder None OK OK OK Check Length OK OK OK Check Overlapping Ultrasonic OK OK OK Setting Item Quick Menu Profile ScanSnap Folder 1 to 5 OK OK OK ...

Page 476: ...asing the Carrier Sheet The product name and part number of the Carrier Sheet are as follows The Carrier Sheet should be replaced approximately every 500 scans However replace it if damage or dirt is noticeable To purchase the Carrier Sheet contact your FUJITSU dealer or an authorized FUJITSU scanner service provider For more details refer to the following Web page http scansnap fujitsu com Produc...

Page 477: ... the Carrier Sheet with a cloth moistened with Cleaner F1 mild detergent ATTENTION z Do not use paint thinner or any other organic solvents z Do not use force to rub against the Carrier Sheet because it may be damaged or deformed z Be careful not to leave any crease on the Carrier Sheet z After cleaning the inside of the Carrier Sheet with a cloth moistened with Cleaner F1 mild detergent make sure...

Page 478: ...access point and the surrounding environment 5 You need a wireless access point that supports the WPS function Model name iX500 Observed standards IEEE802 11b IEEE802 11g IEEE802 11n Frequency 1 2 412 GHz to 2 462 GHz 2 412 GHz to 2 472 GHz Channels 1 1 to 11 ch 1 to 13 ch Transfer speed standard IEEE802 11b Max 11 Mbps IEEE802 11g Max 54 Mbps IEEE802 11n Max 72 2 Mbps Only supports 20 MHz bandwid...

Page 479: ... approx 6 62 lb Input power Voltage 100 to 240 V Phase Single phase Frequency range 50 60 Hz Power consumption With USB connected During operation 20 W or less During standby 1 6 W or less With wireless LAN connected During operation 20 W or less During standby 2 5 W or less Temperature humidity allowable ranges Temperature During operation 5 to 35 C 41 to 95 F During standby 20 to 60 C 4 to 140 F...

Page 480: ...anner dealer or an authorized FUJITSU scanner service provider for repairs on this product For more details refer to the following Web page http imagescanner fujitsu com warranty html ATTENTION For safety reasons never attempt repairs by yourself ...

Page 481: ...r 447 C CardMinder 69 Windows 78 129 Mac OS 98 319 Carrier Sheet 476 Windows 240 245 Mac OS 397 402 Cleaner F1 439 Cleaning Carrier Sheet 477 cleaning materials 439 inside of the ScanSnap 441 outside of the ScanSnap 440 Cleaning Wipe 439 color high compression 226 configuring ScanSnap Manager Windows 268 Mac OS 421 consumables 447 copy Windows 142 Mac OS 304 correct skewed character strings Window...

Page 482: ...ker Windows 256 Mac OS 414 O Online Update 458 operating system Windows 71 Mac OS 74 P PDF A file 262 pick roller 447 power connector 34 power ON 45 print Windows 142 Mac OS 304 Print Window 306 Profile menu 369 Q Quick Menu 41 Windows 119 271 Mac OS 291 424 R Rack2 Filer Smart 146 Rack2 Filer Smart trial version 70 reduction of image bleed through Windows 234 Mac OS 391 renaming profiles Windows ...

Page 483: ...de Windows 224 Mac OS 383 ScanSnap Folder 216 ScanSnap Manager 69 Windows 78 Mac OS 98 ScanSnap Manager menu 39 ScanSnap Online Update 69 Windows 78 Mac OS 98 ScanSnap Organizer 69 78 126 ScanSnap password 52 54 ScanSnap Setup dialog box 76 ScanSnap setup dialog box 268 269 ScanSnap setup window 421 422 ScanSnap window 96 ScanSnap Wireless Setup Tool 52 ScanSnap s communication status Windows 280 ...

Page 484: ...s 460 Mac OS 462 USB connector 34 W Wi Fi indicator 33 Wi Fi switch 34 wireless LAN 42 44 50 wireless LAN connection computer to the ScanSnap 54 mobile device to the ScanSnap 55 wireless access point to the ScanSnap 52 WPS button 34 ...

Page 485: ...r consequential damages arising from the use of this product and any claims by a third party z Copying of the contents of this manual in whole or in part as well as the scanner applications is prohibited under the copyright law ScanSnap iX500 Operator s Guide P3PC 4202 03ENZ0 Issue date July 2013 Issued by PFU LIMITED ...

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