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Fujitsu PA03586-B205 Operator'S Manual Download Page 248

About Actions (for Mac OS Users)

248

■

Converting into Word/Excel Documents

This section describes how to convert the documents scanned with the ScanSnap into Word/
Excel files through ABBYY FineReader for ScanSnap, which is supplied with the ScanSnap.

•

ABBYY FineReader for ScanSnap must be installed in your computer in order to perform 
text-recognition.

•

Use this function in an environment where Word and Excel are installed. 
If Word is not installed in the computer being used, the text-only result of documents con-
verted to Word files are shown with TextEdit. If Excel is not installed in the computer being 
used, documents converted to Excel files cannot be viewed. To view and check converted 
documents on your computer, install these software.

•

ABBYY FineReader for ScanSnap can be used with the following versions of Word and 
Excel.

-

Word: 2004 / 2008

-

Excel: 2004 / 2008

•

Do not scan Word/Excel files while you are working on Word or Excel. In addition, do not 
operate Word or Excel while this function is executed. If operated at the same time, the con-
version result is saved to a file, but even if the [Open file after recognition] checkbox is 
selected on the [FineReader for ScanSnap Preferences] window, the conversion result may 
not be displayed.

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Summary of Contents for PA03586-B205

Page 1: ...Operator s Guide P3PC 2432 02ENZ0 ...

Page 2: ...demarks of Apple Inc Adobe the Adobe logo Acrobat Adobe Reader and Acrobat Reader are either registered trademarks or tradenames of Adobe Systems Incorporated in the United States and or other countries Intel Pentium and Intel Core are trademarks or registered trademarks of Intel Corporation in the United States and other countries PowerPC is a trademark of International Business Machines Corporat...

Page 3: ...of the ScanSnap Make sure to read this manual before using the ScanSnap Included in the package ScanSnap S1500 S1500M Getting Started This manual describes how to install and connect the Scan Snap Included in the package ScanSnap S1500 S1500M Operator s Guide this manual This manual describes basic operations of ScanSnap the scanning methods various set tings troubleshooting and han dling of the S...

Page 4: ...ollowing methods Right click the ScanSnap Manager taskbar icon and then select Help Help In Windows 7 the ScanSnap Manager icon is displayed in the menu that appears when you click in the taskbar Click the Help button for ScanSnap Manager Press the F1 key on the keyboard while a dialog box is displayed Click the Help button on each dialog box Click the ScanSnap Manager icon in the Dock while press...

Page 5: ...S Users This chapter describes how to perform a scan with the ScanSnap change or save scanning settings and other various functions of the ScanSnap Troubleshooting This chapter describes how to remove jammed documents and resolve other problems Daily Care This chapter describes how to clean the ScanSnap Consumables This chapter describes how to replace consumables such as pad assy and pick roller ...

Page 6: ...es described in this manual successive operations are connected with in between Example Select the Start menu Computer Warning Indication Description This indication alerts operators to an operation that if not strictly observed may result in severe injury or death This indication alerts operators to an operation that if not strictly observed may result in safety hazards to personnel or damage to ...

Page 7: ...he screen examples and operations may differ from the actual ones Mac OS screen The screenshots used in this manual are of Mac OS X v10 5 Depending on the Mac OS you are using the screen examples and operations may differ from the actual ones The screen examples in this manual are subject to change without notice in the interest of product improvement If the screen examples in this manual differ f...

Page 8: ...on Microsoft Windows Vista Ultimate operating system English Ver sion Windows XP Microsoft Windows XP Professional operating system English Ver sion Microsoft Windows XP Home Edition operating system English Version Windows 2000 Microsoft Windows 2000 Professional operating system English Version Windows Windows 7 Windows Vista Windows XP and Windows 2000 Word Microsoft Office Word Excel Microsoft...

Page 9: ...and the actual screen refer to the Help for Adobe Acrobat ABBYY FineReader for ScanSnap ABBYY FineReader for ScanSnap In this manual explanations are given on the precondition that ABBYY FineReader for ScanSnap provided with this product is installed on the computer to be used Unless otherwise specified the term ABBYY FineReader for ScanSnap refers to the ABBYY FineReader for ScanSnap provided wit...

Page 10: ...nSnap On Off 26 Paper Sizes of Documents to Be Scanned 27 Loading Documents 29 Basic Flow of Operations 33 Installing the Software 35 For S1500 36 Supplied Software 36 Installing Adobe Acrobat 37 Installing Scan to Microsoft SharePoint 39 Installing ScanSnap Manager on Mac OS 41 Installing Trial Version Software 45 For S1500M 47 Supplied Software 47 Installing Adobe Acrobat 48 Installing ScanSnap ...

Page 11: ...Copy Machine 111 Saving Files to Picture Folder 118 Converting into Word Excel PowerPoint Documents 125 Scanning Business Cards 132 Saving Data in SharePoint 138 Saving to Rack2 Filer 148 Using the ScanSnap in Various Ways 154 Scanning Only One Side of a Document 154 Scanning Color Documents in Black and White or Gray Mode 156 Scanning Color Documents in High Compression Mode 158 Removing Blank Pa...

Page 12: ...us 224 About Actions 226 Saving Data in the Specified Folder 227 Sending Files by E Mail 234 Using the ScanSnap as a Copy Machine 242 Converting into Word Excel Documents 248 Scanning Business Cards 254 Saving Data in iPhoto 262 Using the ScanSnap in Various Ways 267 Scanning Only One Side of a Document 267 Scanning Color Documents in Black and White or Gray Mode 269 Removing Blank Pages from the ...

Page 13: ...g the ScanSnap Exterior 332 Cleaning the Inside of the ScanSnap 333 Cleaning Carrier Sheet 336 Consumables 337 Part Numbers and Replacement Cycle of Consumables 338 Replacing the Pad Assy 341 Replacing the Pick Roller 345 Purchasing the Carrier Sheet 353 Appendix 354 Updating ScanSnap Manager 355 Updating on a Windows OS 355 Updating on a Mac OS 357 Uninstalling the Software 359 Uninstalling on a ...

Page 14: ...Contents 14 Installation Specifications 368 About Maintenance 369 Index 370 ...

Page 15: ...eir functions the system requirements and basic operations of the ScanSnap Features of the ScanSnap 16 Names and Functions of Components 19 System Requirements 21 Turning the ScanSnap On Off 26 Paper Sizes of Documents to Be Scanned 27 Loading Documents 29 Basic Flow of Operations 33 ...

Page 16: ...cuments are scanned at 300 dpi If the paper size is 148 mm or smaller image files are output at 300 dpi Otherwise image files are output at 200 dpi You can scan image data with a high resolution without changing settings when interacting with text recognition software for example for business cards 2 Depending on the document scanning speed may become slower in B W Black White mode Example Scannin...

Page 17: ...YY FineReader for ScanSnap supplied with the ScanSnap to convert the scanned image data directly into the Word Excel PowerPoint file For Mac OS you can convert only into Word Excel files You can arrange and manage image data by using with ScanSnap Organizer Setting a keyword Intelligent Indexing You can set a keyword using the following methods Recognize a character string on a page OCR process an...

Page 18: ...If a multifeed should occur while a document is scanned an ultrasonic sensor auto matically detects the multifeed With the recovery function you can easily check the location of a multifeed and restore the data Multifeed is an error that occurs when two or more sheets are fed into the ScanSnap simulta neously The ScanSnap is available both for Windows and Mac OS The ScanSnap is supplied with both ...

Page 19: ...o open the ADF top sec tion pull the ADF release catch toward you Scan button Press this button to start the scanning You can press the button even when the stacker is closed The power status of the ScanSnap is indicated as follows Blue Lit up continuously Ready Blue Blinking Scanning Orange Blinking Error ADF paper chute cover After opening it load the documents to be scanned on this part Stacker...

Page 20: ...r connector Security cable slot Insert a commercially available security cable into this slot anti theft Tape seal After installing the software remove this tape seal USB connector Ventilation ports These openings ventilate the interior of the ScanSnap ...

Page 21: ...Adobe Acrobat is not guaranteed For more information refer to the Adobe Systems Incorporated Web site Computer Memory Windows 7 32 bit 1 GB or more Windows 7 64 bit 2 GB or more Windows Vista Windows XP Windows 2000 512 MB or more 1 GB or more recommended Supplied software Windows 7 Windows Vista Windows XP 1 Windows 2000 2 ScanSnap Manager OK OK OK OK ScanSnap Organizer OK OK OK OK CardMinder OK ...

Page 22: ...g software are installed at the same time when installing Scan to Microsoft SharePoint Windows Installer 3 1 15 MB free disk space required NET Framework 2 0 280 MB free disk space required The ScanSnap may not function if it is connected to the USB port on the keyboard or the monitor Use a powered hub equipped with an AC adapter if you are using a commercially available USB hub To connect the Sca...

Page 23: ...ent in simplex mode File format Compression rate Paper size PDF 3 A4 general catalog Image data size criteria KB Color mode Auto Normal Better Best Excellent Color 438 4 295 1 442 4 859 3 2921 4 Gray 393 4 264 3 390 0 753 1 2500 4 B W 175 8 112 0 183 5 352 1 1630 2 Color high compression 209 8 164 2 222 5 156 8 ...

Page 24: ...the provided Adobe Acrobat 8 Professional has been updated 5 Mac OS X v10 4 3 or later is required Computer Memory Mac OS X v10 6 1 GB or more Mac OS X v10 5 Mac OS v10 4 512 MB or more 1 GB or more recommended Display resolution 1024 768 or higher is required Hard disk space ScanSnap Manager 600 MB Cardiris 150 MB ABBYY FineReader for ScanSnap 570 MB Adobe Acrobat 8 Professional 1 120 MB Supplied...

Page 25: ... the USB hub be compliant with USB 2 0 The scanning speed might be reduced if the ScanSnap is connected with USB 1 1 Therefore use the USB 2 0 compatible one if your computer has the USB 2 0 compatible port If the CPU and memory do not meet the required specifications scanning speed will be reduced Disk space approximately three times as large as the resulting scanned file is required when scannin...

Page 26: ...he ScanSnap off Turn off the computer or close the ADF paper chute cover ScanSnap Sleep state When the ScanSnap is left open it enters a sleep mode after 15 minutes without use In the sleep state the ScanSnap internal lamps blink slowly The ScanSnap might perform initialization several times during startup After putting the Extension away close the ADF paper chute cover When stowing away the stack...

Page 27: ...idth 8 5 in length 34 in Materials other than paper such as the fabric metal foil transparency or plastic card Scanning the following types of documents without using the Carrier Sheet can result in the documents being damaged or scanned incorrectly It is recommended that you use the Car rier Sheet Documents smaller than 50 8 50 8 mm width 2 in Length 2 in Documents thinner than 52 g m2 14 lb Docu...

Page 28: ...f time The ink on the document might be transferred onto the Carrier Sheet Do not leave the Carrier Sheet in locations that are exposed to elevated temperatures for example locations exposed to direct sunlight or near a heating apparatus for an extended period of time Do not use the Carrier Sheet under high temperature conditions If used under such a condition it may be deformed Do not bend or for...

Page 29: ...t out as shown in the figure below 2 Turn the document by 90 degrees and then fan it in the different orientation again 3 Straighten the edges of the document and load it onto the ScanSnap so that the top edges of the paper form a step like pattern If you try to scan more sheets that can be loaded the following problems may occur A file may be improperly created due to an excessive file size A pap...

Page 30: ... Open the ADF paper chute cover of the ScanSnap 5 Pull the stacker on the ADF top section towards you 6 Pull out the extension of the ADF paper chute cover and open the stacker ADF paper chute cover Stacker Extension Stacker ...

Page 31: ...0 sheets 80 g m2 or 20 lb Right click the ScanSnap Manager taskbar icon select Scan Button Settings In the ScanSnap setup dialog box that appears click the Detail button select the Scanning tab and then click the Option button In the Read mode option dialog box check whether the Set the document with its face up check box is selected If selected load the documents face up and bot tom first In Wind...

Page 32: ...nts 32 8 Adjust the side guides to the document width Move the side guides so that there is no gap between the document edge and side guide on both sides Doing so reduces skewing of the document during scanning Paper ...

Page 33: ...ithout using the Quick Menu Before scanning a document select the desired profile For Windows page 64 For Mac OS page 204 You can specify whether to use the Quick Menu to scan documents by using the Use Quick Menu check box on the ScanSnap setup dialog box window Open the ScanSnap setup dialog box window by the following procedure Right click the ScanSnap Manager icon on the taskbar and select Sca...

Page 34: ...u Press the Scan button to scan the document Select an action to be performed from the Quick Menu The selected action is performed If interacting with an application the application dialog box window appears Scan to E mail Scan to Folder Scan to Picture Folder Scan to Print Select a profile ...

Page 35: ...allation procedure of Adobe Acrobat Scan to Microsoft SharePoint and trial programs and the instal lation procedure of ScanSnap Manager for S1500 used on Mac OS and S1500M used on Windows For details about how to install the software on the ScanSnap Setup DVD ROM refer to Getting Started For S1500 36 For S1500M 47 ...

Page 36: ...tabase to facilitate card data management and searches The data in the database can be printed or used with various applications Rack2 Filer V5 0 Trial Version This is a document filing software that can provide integrated management of digi talized paper documents electronic documents and digital data created with com puter You can use these functions with ease as if you file paper documents in a...

Page 37: ...English in the Select The Language pop up menu and click the OK button You can use Adobe Acrobat on the following operating systems Windows Vista Windows XP Service Pack 2 or later must be applied Additional requirements are as follows Internet Explorer 6 0 or later 1024 768 or higher resolution In Adobe Acrobat you can view the scanned image data with the ScanSnap You do not have to install Adobe...

Page 38: ...sch Setup window appears 4 Click the Next button 5 Follow the instructions on the screen to install For more details about installing Adobe Acrobat click Read Me html on the Adobe Acrobat 9 Standard dialog box in Step 3 to read its procedure For details about using Adobe Acrobat refer to Adobe Acrobat Help ...

Page 39: ...e ScanSnap Setup dialog box appears 3 Click the Scan to Microsoft SharePoint button The Scan to Microsoft SharePoint dialog box appears Refer to Readme of Scan to Microsoft SharePoint for more details about system require ments You can display the Readme by clicking the Readme button on the Scan to Microsoft SharePoint dialog box If the ScanSnap Setup dialog box does not appear double click ScanSn...

Page 40: ...he DVD ROM drive Refer to Readme of Scan to Microsoft SharePoint for more details about the installa tion You can display the Readme by clicking the Readme button on the Scan to Microsoft SharePoint dialog box For information on how to use Scan to Microsoft SharePoint refer to the Scan to Microsoft SharePoint User Guide You can display the Scan to Microsoft SharePoint User Guide by clicking on the...

Page 41: ...cted to your computer 2 Turn your computer on and log in with an account that has admin rights 3 Insert the Setup DVD ROM into the DVD ROM drive The ScanSnap window appears 4 Double click the ScanSnap Manager icon After installing ScanSnap Manager connect the ScanSnap to the computer If you connect the ScanSnap to your computer before installing ScanSnap Manager ScanSnap Manager may not running pr...

Page 42: ...nstaller window appears 6 Click the Continue button The Important Information window appears 7 Read the Important Information then click the Continue button The Software License Agreement window appears 8 Read the Software License Agreement then click the Continue but ton ...

Page 43: ...The Standard Install on volume_name window appears 10 Click the Install button The installation is started The Startup item registration window appears 11 Click the OK button When the installation is complete the Installation completed successfully window appears ...

Page 44: ...For S1500 44 12 Click the Close button 13 Remove the Setup DVD ROM from the DVD ROM drive ...

Page 45: ...l Programs button The Trials dialog box appears 4 Click the button of the trial version software that you want to install The trial version program setup dialog box appears For details about the required operating environment refer to the trial version software Readme The Readme can be displayed by clicking the Readme button on the trial version program setup dialog box If the ScanSnap Setup dialo...

Page 46: ...tton 8 Remove the Setup DVD ROM from the DVD ROM drive For more details about installation refer to the trial version software Readme The Readme can be displayed by clicking the Readme button on the trial version pro gram setup dialog box For details about how to use the trial version software refer to the software manual The software manual can be displayed by clicking the Manual button on the tr...

Page 47: ...data can be converted to a PDF or JPEG file to be saved Cardiris This software can be used to efficiently digitalize a large number of business cards by performing text recognition on them ABBYY FineReader for ScanSnap This software can be used to text recognize the image data scanned with the ScanSnap using OCR Optical Character Recognition and to covert the data to Word or Excel files that can b...

Page 48: ...Adobe Acrobat 8 Professional is copied to the Applications folder You can use Adobe Acrobat on the following operating systems Mac OS X v10 5 Mac OS X v10 4 3 or later Additional requirements are as follows 1024 768 or higher resolution In Adobe Acrobat you can view the scanned image data with the ScanSnap You do not have to install Adobe Acrobat if the latest version is already installed on your ...

Page 49: ... 3 Double click the Adobe Acrobat Professional icon and follow the instructions on the screen to install 4 When the installation is complete remove the Adobe Acrobat DVD ROM from the DVD ROM drive For more details about installing Adobe Acrobat click Read Me on the Adobe Acrobat 8 Professional window in Step 2 to read its procedure For details about using Adobe Acrobat refer to Adobe Acrobat Help ...

Page 50: ...The ScanSnap Setup dialog box appears 4 Click the Install Products button The Welcome to the InstallShield Wizard for ScanSnap dialog box appears 5 Click the Next button The ScanSnap Setup dialog box appears After installing ScanSnap Manager connect the ScanSnap to the computer If you connect the ScanSnap to your computer before installing ScanSnap Manager ScanSnap Manager may not running properly...

Page 51: ...ck the Next button The ScanSnap License Agreement dialog box appears 9 Read the full text of the ScanSnap License Agreement If you agree to the terms of this license select I accept the terms of the license agree ment and click the Next button The Start Copying Files dialog box appears 10 Check the settings contents and click the Next button The installation is started When the installation is com...

Page 52: ...For S1500M 52 11 Click the Finish button The ScanSnap Setup dialog box appears 12 Remove the Setup DVD ROM from the DVD ROM drive ...

Page 53: ...s how to perform a scan with the ScanSnap change or save scanning settings and other various functions of the ScanSnap ScanSnap Manager Icon and Operations 54 How to Perform a Scan 57 Setting the ScanSnap 68 About Actions 92 Using the ScanSnap in Various Ways 154 ...

Page 54: ...successfully communicating with the ScanSnap or not The appearance of the icon changes according to the status of communica tion as shown below Clicking this icon shows menus which you can use to start scanning change scanning set tings and check the status of consumables Communication Status Icon on the Taskbar Communication is active Communication is not active In Windows 7 the ScanSnap Manager ...

Page 55: ...gs are configured in this dialog box Changing Scanning Settings page 68 Profile Management The ScanSnap Manager Profile Management dialog box appears Saving Scanning Settings page 71 Show scanning results A message appears after scanning to inform you of the scanning results whether blank pages were removed and whether the ori entation was changed Check consumable supplies The ScanSnap Manager Che...

Page 56: ...ft Click Menu you can switch to the previously saved scanning settings When you are not using the Quick Menu you can select a profile from the Left Click Menu For details about how to save and manage profiles refer to Saving Scanning Settings page 71 To show the Left Click Menu clear the Use Quick Menu check box on the ScanSnap setup dialog box The Left Click Menu does not appear when this check b...

Page 57: ...n your computer on The ScanSnap Manager icon appears on the taskbar when Windows starts up You can turn the computer on before connecting the ScanSnap When the ScanSnap is already connected to your computer you do not have to discon nect and reconnect In Windows 7 the ScanSnap Manager icon is displayed in the menu that appears when you click in the taskbar For information on how to display the Sca...

Page 58: ...he ScanSnap is turned on and the ScanSnap Manager icon changes from to There may be a slight delay before the ScanSnap Manager icon changes to depending on the computer load performance and operating environment such as when there are many programs running on the computer ADF paper chute cover ...

Page 59: ...nager to start up ScanSnap Man ager Generally ScanSnap Manager is registered under Startup when installed so that its icon is displayed on the taskbar when Windows starts When it is not registered under Startup select the Start menu All Programs ScanSnap Manager Startup Register to register ScanSnap Manager In Windows 7 the ScanSnap Manager icon is displayed in the menu that appears when you click...

Page 60: ...ack and white 300 dpi for image quality and default for other settings It is recommended to select this button when you wish to reduce the scanned file size High Quality button The settings are Best color gray 300 dpi black and white 600 dpi for image quality and default for other settings It is recommended to select this button when you want a high quality scan Customize button The default settin...

Page 61: ...ings are set to Duplex Scan Double sided With ScanSnap Manager you can switch the Scan button settings to Simplex Scan Single sided mode For details refer to Changing Scanning Settings page 68 You can start scanning from the Right Click Menu For details refer to Right Click Menu page 55 Do not connect or disconnect the ScanSnap and other USB devices during the scan ning operation Do not close the ...

Page 62: ...rds page 132 Scan to Folder PDF or JPEG files are created from the scanned image data and saved in a specified folder shared folder For details about how to operate after this button is selected refer to Saving Data in the Specified Folder page 93 Scan to E mail PDF or JPEG files are created from the scanned image data and an e mail program is started with the PDF or JPEG files attached to an e ma...

Page 63: ...For details about how to operate after this button is selected refer to Saving to Rack2 Filer page 148 Scan to Picture Folder Scanned image data are saved in the pictures folder For details about how to operate after this button is selected refer to Saving Files to Picture Folder page 118 Before scanning documents of printed or handwritten text on the ScanSnap setup dialog box select the Scanning ...

Page 64: ...d select the Start menu All Programs ScanSnap Manager ScanSnap Manager to start up ScanSnap Man ager Generally ScanSnap Manager is registered under Startup when installed so that its icon is displayed on the taskbar when Windows starts When it is not registered under Startup select the Start menu All Programs ScanSnap Manager Startup Register to register ScanSnap Manager In Windows 7 the ScanSnap ...

Page 65: ...x Left Click menu 5 Load the document into the ScanSnap For details about how to load the document into the ScanSnap refer to Loading Docu ments page 29 When the Use Quick Menu check box is selected an action to be executed after scanning and an interacting application cannot be specified Refer to Using the Quick Menu page 59 to select an action from the Quick Menu after documents are scanned ...

Page 66: ...default documents are scanned on the following settings Image quality Auto Color mode Auto Color Detection Scanning side Duplex Scan For details about how to change the settings of scanning refer to Changing Scanning Settings page 68 Before scanning documents of printed or handwritten text on the ScanSnap setup dia log box select the Scanning tab the Option button the Setting for text only doc ume...

Page 67: ...er icon on the taskbar changes from to 2 Disconnect the USB cable from your computer 3 Disconnect the power cable from the AC outlet You can no longer use the ScanSnap after exiting ScanSnap Manager Select the Start menu All Programs ScanSnap Manager ScanSnap Manager to start up ScanSnap Manager The ScanSnap is turned on off in conjunction with the computer or opening closing of the ADF paper chut...

Page 68: ...ing Settings To change scanning settings for the ScanSnap use the Right Click Menu The following describes how to change the settings 1 Open the ScanSnap setup dialog box Select Scan Button Settings from the Right Click Menu The ScanSnap setup dialog box appears You can also display the ScanSnap setup dialog box by double clicking the ScanSnap Manager icon or simultaneously pressing the Ctrl Shift...

Page 69: ...g scanned image data Scanning tab Scan mode Which image quality to scan with color gray or black and white simplex or duplex enable or disable Setting for text only document Allow automatic blank page removal Correct skewed character strings automatically Allow automatic image rotation Set the document with its face up and Continue scanning after current scan is finished The display status of the ...

Page 70: ...DF files each of which includes a preset number of pages Whether to password protect the created PDF files Paper tab Paper size of the document to be scanned Paper size and Carrier Sheet Settings Whether to detect multifeed Compression tab File size of scanned image data compression rate 4 Click the OK or Apply button Scanning settings are changed Settings for scanning vary depending on the scanni...

Page 71: ...ed as profiles you do not have to open the ScanSnap setup dialog box to change settings every time you scan documents You can switch to an appropriate profile with simple point and click operations The following explains the operations The descriptions below apply to scanning operations when the Quick Menu is not used Only a single profile can be saved for the case when the Quick Menu is used for ...

Page 72: ... Users 72 Saving Profiles 1 From the Right Click Menu select Scan Button Settings The ScanSnap setup dialog box appears 2 Clear the Use Quick Menu check box This function is not available when the Use Quick Menu check box is selected ...

Page 73: ...s Users 73 3 Change scanning settings on each tab on the ScanSnap setup dialog box For details about each tab refer to ScanSnap Manager Help 4 Select Add Profile from the Profile drop down list The Add new profile dialog box appears ...

Page 74: ...Setting the ScanSnap for Windows Users 74 5 Type in a profile name and then click the OK button The new profile name appears in the Profile drop down list ...

Page 75: ...change the displayed sequence of profiles except for the Standard profile 1 Select Profile Management from the Profile drop down list in the ScanSnap setup dialog box or from the Right Click Menu The ScanSnap Manager Profile Management dialog box appears 2 Select a profile from the list to arrange profiles in a different sequence 3 Click the Up or Down button to move the profile up or down 4 Click...

Page 76: ... 1 From the Right Click Menu select Scan Button Settings The ScanSnap setup dialog box appears 2 Clear the Use Quick Menu check box 3 Select the profile you want to change from the Profile drop down list This function is not available when the Use Quick Menu check box is selected ...

Page 77: ...n A confirmation message appears to ask whether you want to overwrite the profile with the new settings If you select another profile from the Profile drop down list before clicking the OK button the following message appears When the Yes button is clicked the new settings made to the profile take effect and the profile is switched to another one When the No button is clicked the modified settings...

Page 78: ...dows Users 78 6 To overwrite the profile select the Yes button When the No button is clicked changes are saved to the Standard profile When you have selected the Standard profile in Step 3 the confirmation message does not appear ...

Page 79: ...Users 79 Renaming Profiles 1 From the Right Click Menu select Scan Button Settings The ScanSnap setup dialog box appears 2 Clear the Use Quick Menu check box This function is not available when the Use Quick Menu check box is selected ...

Page 80: ...own list The ScanSnap Manager Profile Management dialog box appears 4 Select the profile you want to rename and then click the Rename but ton The Rename dialog box appears You can also select Profile Management from the Right Click Menu to open the ScanSnap Manager Profile Management dialog box ...

Page 81: ...ing the ScanSnap for Windows Users 81 5 Type in a new name and then click the OK button The selected profile is renamed 6 Click the Close button to close the ScanSnap Manager Profile Man agement dialog box ...

Page 82: ...Users 82 Deleting Profiles 1 From the Right Click Menu select Scan Button Settings The ScanSnap setup dialog box appears 2 Clear the Use Quick Menu check box This function is not available when the Use Quick Menu check box is selected ...

Page 83: ... 3 Select Profile Management from the Profile drop down list The ScanSnap Manager Profile Management dialog box appears You can also select Profile Management from the Right Click Menu to open the ScanSnap Manager Profile Management dialog box ...

Page 84: ...to delete from the list and then click the Delete button The Delete Profile dialog box appears 5 Click the Yes button The selected profile is deleted 6 Click the Close button to close the ScanSnap Manager Profile Man agement dialog box The Standard profile cannot be deleted ...

Page 85: ...he appli cation s dialog box brought to front and selected in taskbar performing a scan by pressing the Scan button automatically starts the linkage between ScanSnap Manager and the active application in which the scan result is displayed Even when the ScanSnap is in Quick Menu mode ScanSnap Manager automatically links with the active application in which the scan result is displayed without the Q...

Page 86: ...can result is displayed Even when the ScanSnap is in Quick Menu mode ScanSnap Manager automatically links with the active application in which the scan result is displayed without the Quick Menu appearing after scanning The interaction continues until you exit the application When more than one application is running at the same time priority will be given in the following order CardMinder ScanSna...

Page 87: ... button Link when one of the above applications is active recommended When ScanSnap Organizer CardMinder or Rack2 Filer becomes active with the appli cation s dialog box brought to front and selected in taskbar the active application auto matically starts interacting with ScanSnap Manager Always link when one of the above applications is running When ScanSnap Organizer CardMinder or Rack2 Filer is...

Page 88: ...erview of the current settings for scanning You can also stop scanning with the ScanSnap by clicking the Stop button After the image data of the document scanned last is saved the ScanSnap Manager Image scanning and file saving dialog box automatically closes Hiding the Scan Progress Status You can hide the ScanSnap Manager Image scanning and file saving dialog box Perform this setting as follows ...

Page 89: ...he Show the scan progress status recommended check box and click the OK button The ScanSnap Manager Image scanning and file saving dialog box is hidden from the next scanning When the scanning progress status dialog box is hidden the ScanSnap Manager icon alter nates between and ...

Page 90: ...fy whether or not to receive notifications of the ScanSnap s communication sta tus with a pop up balloon Configure the setting following the procedure below 1 From the Right Click Menu select Help Preferences The ScanSnap Manager Preferences dialog box appears You can disable notifications of the ScanSnap s communication status by clicking the pop up balloon For more information on how to disable ...

Page 91: ... status check box and click the OK button When you select the Notify of the communication status check box you will be noti fied of the communication status in conjunction with the ScanSnap being turned ON OFF When you clear the Notify of the communication status check box you will not be notified of the communication status ...

Page 92: ...r you want to convert catalogs and pamphlets into digital data and save them Simply press the Scan button to save the catalogs and pamphlets converted into digital data directly in pictures folder you want to use text in your paper documents but do not want to type it manually Simply press the Scan button and you can get the scanned image data text recog nized and converted into a Word Excel or Po...

Page 93: ...o save the scanned image data in a shared folder By using this action you can save the scanned image data in a networked folder to share information among group members In addition all members are informed of the destination folder path by an e mail message automatically created with the path stated ...

Page 94: ...grams dialog box appears 2 From Programs select an e mail program you want to use 3 Select Set this program as default and click the OK button Windows XP Windows 2000 An e mail program selected in the Internet Explorer Tools menu Internet Options Programs tab E mail drop down list is used If no e mail program is selected select an e mail program you want to use in the E mail drop down list E mail ...

Page 95: ... ScanSnap For details refer to Paper Sizes of Documents to Be Scanned page 27 and Loading Documents page 29 2 Press the Scan button on the ScanSnap Scanning is started When scanning is complete the Quick Menu appears 3 Click the Scan to Folder icon The Scan to Folder dialog box appears ...

Page 96: ... to Folder dialog box You can also change file names and destination folders and specify whether to state a path to a destination folder in an e mail message to notify other members For details about the Scan to Folder dialog box refer to ScanSnap Manager Help Preview area ...

Page 97: ...an e mail message is created with the path to the destination folder automatically stated When the Quick Menu is displayed the ScanSnap does not perform a scan even if you press the Scan button unless the Scan to Folder dialog box is closed Close the Scan to Folder dialog box before scanning another document Do not move delete or rename scanned image data in other applications after the Quick Menu...

Page 98: ...nSnap setup dialog box You can set a desired settings profile by selecting Save to Folder from the Profiles drop down list or Profile menu Finishing the procedure above you can save desired settings as profiles The profiles can be selected in the Left Click Menu from the next time you scan documents For details about how to save scanning settings refer to Saving Scanning Settings page 71 Even if t...

Page 99: ...ScanSnap Scanning is started When scanning is complete the Scan to Folder dialog box appears 6 Check the scanned image in the Scan to Folder dialog box You can also change file names and destination folders and specify whether to state a path to a destination folder in an e mail message to notify other members For details about the Scan to Folder dialog box refer to ScanSnap Manager Help Preview a...

Page 100: ...n to Folder dialog box an e mail program starts and an e mail message is created with the path to the destination folder stated When the Scan to Folder dialog box is displayed scanning cannot be performed with the ScanSnap Close the Scan to Folder dialog box before scanning another docu ment Do not move delete or rename the scanned image data in other applications when the Scan to Folder dialog bo...

Page 101: ...About Actions for Windows Users 101 Sending Files by E Mail This section describes how to send the scanned image data by e mail ...

Page 102: ...ograms dialog box appears 2 From Programs select an e mail program you want to use 3 Select Set this program as default and click the OK button Windows XP Windows 2000 An e mail program selected in the Internet Explorer Tools menu Internet Options Programs tab E mail drop down list is used If no e mail program is selected select an e mail program you want to use in the E mail drop down list E mail...

Page 103: ... settings for the Scan to E mail action If you do not want to change settings go to Step 4 1 Move the mouse pointer to the mark on the Scan to E mail icon and then select the Settings menu The Scan to E mail Options dialog box appears Up to ten files can be sent by e mail Scanning multiple sheets of documents with the scanning settings shown below creates multiple files Pay attention to the number...

Page 104: ... box refer to ScanSnap Manager Help 3 Click the OK button to close the Scan to E mail Options dialog box 4 Click the Scan to E mail icon The Scan to E mail dialog box appears When you have cleared the Show preview check box in Step 3 an e mail program starts and the files are attached to an e mail message ...

Page 105: ... E mail dialog box You can also change file names specify whether to set a Document Open Password and specify whether to save scanned files attached to an e mail message after scan ning For details about the Scan to E mail dialog box refer to ScanSnap Manager Help Preview area ...

Page 106: ...lick the OK button An e mail program is started with the selected files being attached to an e mail mes sage When the Quick Menu is displayed the ScanSnap does not perform a scan even if you press the Scan button unless the Scan to E mail dialog box is closed Close the Scan to E mail dialog box before scanning another document Do not move delete or rename the scanned image data in other applicatio...

Page 107: ...pplication tab select Scan to E mail The profiles can also be set by selecting Scan to E mail from the Profile drop down list or from the Left Click Menu Finishing the procedure above you can save desired settings as profiles The profiles can be selected in the Left Click Menu from the next time you scan documents For details about how to save scanning settings refer to Saving Scanning Settings pa...

Page 108: ...ton The Scan to E mail Options dialog box appears 2 Change settings For details about the Scan to E mail Options dialog box refer to ScanSnap Man ager Help 3 Click the OK button to close the Scan to E mail Options dialog box 4 Click the OK button to close the ScanSnap setup dialog box Even if the Scan button on the ScanSnap is pressed the ScanSnap setup dialog box closes ...

Page 109: ...an e mail message 7 Check the scanned image on the Scan to E mail dialog box You can also change file names specify whether to set a Document Open Password and specify whether to save scanned files attached to an e mail message after scan ning For details about the Scan to E mail dialog box refer to ScanSnap Manager Help Up to ten files can be sent by e mail Scanning multiple sheets of documents w...

Page 110: ...dialog box appears Enter a password and then click the OK button An e mail program is started with the selected files being attached to an e mail mes sage When the Scan to E mail dialog box is displayed scanning cannot be performed with the ScanSnap Close the Scan to E mail dialog box before scanning another docu ment Do not move delete or rename the scanned image data in other applications when t...

Page 111: ...ata directly from the ScanSnap you can use the ScanSnap as a copy machine By default a printer that is Set as Default Printer in Windows Control Panel is used You may also change settings so that a printer can be changed after scanning Depending on the document conditions and scanning settings the printed image data may contain shadows which appear as lines on its edges ...

Page 112: ...n scanning is complete the Quick Menu appears 3 Change settings for the Scan to Print action If you do not want to change settings go to Step 4 1 Move the mouse pointer to the mark on the Scan to Print icon and then select the Settings menu The Scan to Print Options dialog box appears 2 Change settings For details about the Scan to Print Options dialog box refer to ScanSnap Man ager Help 3 Click t...

Page 113: ...heck box is cleared in Step 3 printing is immediately performed 5 Check the scanned image on the Scan to Print dialog box You can select the printer to be used and specify the number of copies and size of the scanned image data to be printed For details about the Scan to Print dialog box refer to ScanSnap Manager Help Preview area ...

Page 114: ... does not perform a scan even if you press the Scan button unless the Scan to Print dialog box is closed Close the Scan to Print dialog box before scanning another document Do not move delete or rename the scanned image data in other applications after the Quick Menu is displayed and before the Scan to Print dialog box is closed ...

Page 115: ...Application tab select Scan to Print The profiles can also be set by selecting Scan to Print from the Profile drop down list or from the Left Click Menu Finishing the procedure above you can save desired settings as profiles The profiles can be selected in the Left Click Menu from the next time you scan documents For details about how to save scanning settings refer to Saving Scanning Settings pag...

Page 116: ...For details about the Scan to Print Options dialog box refer to ScanSnap Man ager Help 3 Click the OK button to close the Scan to Print Options dialog box 4 Click the OK button to close the ScanSnap setup dialog box 5 Load the document into the ScanSnap For details refer to Paper Sizes of Documents to Be Scanned page 27 and Loading Documents page 29 Even if the Scan button on the ScanSnap is press...

Page 117: ...he printer to be used and specify the number of copies and size of the scanned image data to be printed For details about the Scan to Print dialog box refer to ScanSnap Manager Help 8 Click the Print button Printing is performed When the Scan to Print dialog box is displayed scanning cannot be performed with the ScanSnap Close the Scan to Print dialog box before scanning another document Do not mo...

Page 118: ...save scanned image data in the pictures folder By default the following folder is set as the Pictures folder Windows 7 Windows Vista Drive name such as C Users User_name Pictures ScanSnap Windows XP Windows 2000 Drive name such as C Documents and Settings User_name My Documents My Pictures ScanSnap ...

Page 119: ... the Quick Menu appears 3 Change settings for the Scan to Picture Folder action If you do not want to change settings go to Step 4 1 Move the mouse pointer to the mark on the Scan to Picture Folder icon and then select the Settings menu The Scan to Picture Folder Options dialog box appears 2 Change settings For details about the Scan to Picture Folder Options dialog box refer to ScanSnap Manager H...

Page 120: ... Windows Users 120 4 Click the Scan to Picture Folder icon The Scan to Picture Folder dialog box appears When you have cleared the Show preview check box in Step 3 the scanned image data is saved in the pictures folder ...

Page 121: ...ation folder you can change the destination folder to a folder other than the pictures folder When the Quick Menu is displayed the ScanSnap does not perform a scan even if you press the Scan button unless the Scan to Picture Folder dialog box is closed Close the Scan to Picture Folder dialog box before scanning another document Do not move delete or rename the scanned image data in other applicati...

Page 122: ...x appears 2 In the Application drop down list on the Application tab select Scan to Picture Folder Finishing the procedure above you can save desired settings as profiles The profiles can be selected in the Left Click Menu from the next time you scan documents For details about how to save scanning settings refer to Saving Scanning Settings page 71 ...

Page 123: ...For details about the Scan to Picture Folder Options dialog box refer to ScanSnap Manager Help 3 Click the OK button to close the Scan to Picture Folder Options dialog box 4 Click the OK button to close the ScanSnap setup dialog box 5 Load the document into the ScanSnap For details refer to Paper Sizes of Documents to Be Scanned page 27 and Loading Documents page 29 Even if the Scan button on the ...

Page 124: ...bout the Scan to Picture Folder dialog box refer to ScanSnap Manager Help 8 Click the Save button The scanned image data is saved in the pictures folder In Specify destination folder you can change the destination folder to a folder other than the pictures folder When the Scan to Picture Folder dialog box is displayed scanning cannot be per formed with the ScanSnap Close the Scan to Picture Folder...

Page 125: ...omplete user registration to view the con verted documents on your computer Other than Word Excel and PowerPoint Visual Basic for Applications of Office Shared Fea tures is required Visual Basic for Applications of Office Shared Features is installed at the same time when you perform a standard installation of Microsoft Office ABBYY FineReader for ScanSnap can be used with the following versions o...

Page 126: ...uments consisting of only characters and simple graphs or tables with the white or light monocolor background Documents not suitable for conversion Documents with complex page layout comprised of characters diagrams and illustra tions documents that have characters on the photograph or patterned background and documents that have lightly colored characters on the deeper colored background The foll...

Page 127: ...upside down or in landscape orientation cannot be recognized properly Select the Allow automatic image rotation check box page 165 or load documents face down in portrait orientation On the ScanSnap setup dialog box even if the Generate one PDF file per n page s check box is selected on the File option tab Option the conversion result will be saved as one file You can change the scanning settings ...

Page 128: ...anning is started When scanning is complete the Quick Menu appears 3 Click the Scan to Word Scan to Excel or Scan to PowerPoint R icon The following dialog box appears and the image data conversion to Word Excel or PowerPoint files starts When JPEG jpg is selected for File format in the File option tab on the ScanSnap setup dialog box the Scan to Word Scan to Excel and Scan to PowerPoint R icons a...

Page 129: ...for Image quality in the Scanning tab on the ScanSnap setup dialog box Word documents are saved in RTF format rtf Excel documents in XLS format xls and PowerPoint documents in PPT format ppt When the Quick Menu is displayed scanning cannot be performed with the ScanSnap Complete the action before scanning another document Do not move delete or rename the scanned image data in other applications wh...

Page 130: ... Excel or ABBYY Scan to PowerPoint R The profiles can also be set by selecting ABBYY Scan to Word ABBYY Scan to Excel or ABBYY Scan to PowerPoint R from the Profile drop down list or from the Left Click Menu Finishing the procedure above you can save desired settings as profiles The profiles can be selected in the Left Click Menu from the next time you scan documents For details about how to save ...

Page 131: ...pears and the image data conversion to Word Excel or PowerPoint files starts When the conversion is complete Word Excel or PowerPoint starts up and the conversion result is displayed Even if the Scan button on the ScanSnap is pressed the ScanSnap setup dialog box closes It is recommended to select Better Color Gray 200 dpi B W 400 dpi or higher reso lution for Image quality in the Scanning tab on ...

Page 132: ...ribes how to use scanned image data of business cards in CardMinder When interacting with CardMinder blank pages are not removed regardless of the Allow automatic blank page removal setting Up to 500 sheets 1 000 pages including blank pages can be exported to CardMinder at once ...

Page 133: ... cards in a pile Move the side guides so that there is no gap between the business cards edge and the side guide on both sides 2 Press the Scan button on the ScanSnap Scanning is started When scanning is complete the Quick Menu appears It is recommended to select Auto or Best for Image quality in the Scanning tab in the ScanSnap setup dialog box when you scan business cards The ScanSnap cannot lin...

Page 134: ...ick Menu is displayed scanning cannot be performed with the ScanSnap Complete the interaction with CardMinder before scanning another document Do not move delete or rename the scanned image data in other applications while the Quick Menu is displayed For details about the functions of and how to use CardMinder refer to CardMinder User s Guide and CardMinder Help ...

Page 135: ...y in the Scanning tab in the ScanSnap setup dialog box when you scan business cards The ScanSnap cannot link with CardMinder when Image quality is set to Excellent You can also configure the profile by selecting CardMinder from the Profile drop down list or from the Left Click Menu When you save the desired settings as profiles they can be selected from the Left Click Menu next time you perform a ...

Page 136: ...ness card faces the ADF paper chute cover To scan multiple business cards load business cards in a pile Move the side guides so that there is no gap between the business cards edge and the side guide on both sides 5 Press the Scan button on the ScanSnap Scanning is started When scanning is complete CardMinder starts up Even if the Scan button on the ScanSnap is pressed the ScanSnap setup dialog bo...

Page 137: ...ut Actions for Windows Users 137 6 Check the scanned card image and text recognition result For details about the functions of and how to use CardMinder refer to CardMinder User s Guide and CardMinder Help ...

Page 138: ...About Actions for Windows Users 138 Saving Data in SharePoint You can easily save the scanned image data in SharePoint and Office Live ...

Page 139: ...ng is started When scanning is complete the Quick Menu appears 3 Change settings for the Scan to SharePoint action If you do not want to change settings go to Step 4 1 Move the mouse pointer to the mark on the Scan to SharePoint icon and then select the Settings menu The Scan to SharePoint Options dialog box appears 2 Select the Save scanned images to file check box 3 Click the OK button to close ...

Page 140: ...other applications while the Quick Menu is displayed You can save up to 100 files the maximum size of a file is 150 MB in Scan to Microsoft SharePoint Select Delete file from cache after upload in the Cache Options and then upload your file s as needed You need to save a SharePoint site at the initial startup of Scan to Microsoft SharePoint Once you save a SharePoint site the ScanSnap is automatic...

Page 141: ...h as a title in the Index pane of Scan to Microsoft SharePoint and click the Accept button The scanned image data is saved in the specified folder Connecting to Office Live 1 Select Connect to Office Live from the menu The Office Live logon dialog box appears Support for Office Live varies according to country For more details refer to the Office Live Web site ...

Page 142: ...connected with Office Live the Scan to Microsoft SharePoint dialog box appears 3 Select a folder in which you want to save the scanned image data 4 Enter necessary information such as a title in the Index pane and click the Accept button The scanned image data is saved in the specified folder For details refer to the Scan to Microsoft SharePoint User Guide ...

Page 143: ...box appears 2 In the Application drop down list on the Application tab select Scan to SharePoint Finishing the procedure above you can save desired settings as profiles The profiles can be selected in the Left Click Menu from the next time you scan documents For details about how to save scanning settings refer to Saving Scanning Settings page 71 ...

Page 144: ...3 Click the OK button to close the Scan to SharePoint Options dialog box 4 Click the OK button to close the ScanSnap setup dialog box 5 Load the document into the ScanSnap For details refer to Paper Sizes of Documents to Be Scanned page 27 and Loading Documents page 29 6 Press the Scan button on the ScanSnap Scanning is started When scanning is complete Scan to Microsoft SharePoint starts up Even ...

Page 145: ...ied folder You can save up to 100 files the maximum size of a file is 150 MB in Scan to Microsoft SharePoint Select Delete file from cache after upload in the Cache Options and then upload your file s as needed You need to save a SharePoint site at the initial startup of Scan to Microsoft SharePoint Once you save a SharePoint site the ScanSnap is automatically connected with Scan to Microsoft Shar...

Page 146: ...he ID and password in the Office Live logon dialog box and then click the Sign In button After the ScanSnap is connected with Office Live the Scan to Microsoft SharePoint dialog box appears 3 Select a folder in which you want to save the scanned image data Support for Office Live varies according to country For more details refer to the Office Live Web site ...

Page 147: ...ws Users 147 4 Enter necessary information such as a title in the Index pane and click the Accept button The scanned image data is saved in the specified folder For details refer to the Scan to Microsoft SharePoint User Guide ...

Page 148: ...quired to use this function Rack2 Filer is a software program that converts paper documents and electronic documents into PDF files and manages them in a computer You can manage documents in such a man ner that you just bind your paper documents in binders and store them on a cabinet shelf and can browse documents as if you flip through a book The following settings are disabled when the scanned i...

Page 149: ...hen scanning is complete the Quick Menu appears 3 Change settings for the Scan to Rack2 Filer action If you do not want to change settings go to Step 4 1 Move the mouse pointer to the mark on the Scan to Rack2 Filer icon and then select the Settings menu The ScanSnap Rack2 dialog box appears When JPEG jpg is selected for File format in the File option tab on the ScanSnap setup dialog box the Scan ...

Page 150: ...2 Filer icon Rack2 Filer starts up and the PDF file created by the ScanSnap is saved to Rack2 Filer according to the settings specified in Step 3 When JPEG jpg is selected for File format in the File option tab on the ScanSnap setup dialog box the Scan to Rack2 Filer icon is grayed out and cannot be selected When the Quick Menu is displayed scanning cannot be performed with the ScanSnap Complete t...

Page 151: ...st on the Application tab select Rack2 Filer You can set the profile by selecting Rack2 Filer from the Profile drop down list or Pro file menu Finishing the procedure above you can save desired settings as profiles The profiles can be selected in the Left Click Menu from the next time you scan documents For details about how to save scanning settings refer to Saving Scanning Settings page 71 ...

Page 152: ...is dialog box specify the destination to save the scanned image data For details about the ScanSnap Rack2 dialog box refer to Rack2 Filer Help Click the Help button in the ScanSnap Rack2 dialog box to display Rack2 Filer Help 3 Click the OK button to close the ScanSnap Rack2 dialog box 4 Click the OK button to close the ScanSnap setup dialog box Even if the Scan button on the ScanSnap is pressed t...

Page 153: ... Paper Sizes of Documents to Be Scanned page 27 and Loading Documents page 29 6 Press the Scan button on the ScanSnap Scanning is started When scanning is complete Rack2 Filer starts up and the PDF file created by the ScanSnap is saved to Rack2 Filer according to the settings specified in Step 3 ...

Page 154: ...default pressing the Scan button starts scanning in Duplex mode When you wish to scan in Simplex mode change the settings by following the procedure below 1 Select Scan Button Settings from the Right Click Menu The ScanSnap setup dialog box appears 2 Select Simplex Scan Single sided in the Scanning side drop down list on the Scanning tab 3 Click the OK button to close the ScanSnap setup dialog box...

Page 155: ...Sizes of Documents to Be Scanned page 27 and Loading Documents page 29 5 Press the Scan button on the ScanSnap The document is scanned in Simplex mode If you select Simplex scan from the Right Click Menu even if Duplex Scan Double sided is set in Scanning side on the Scanning tab the scan will be performed in Simplex mode ...

Page 156: ...documents in gray mode and black and white documents in black and white mode If you wish to scan color documents in gray or black and white mode change the settings by following the procedure below 1 Select Scan Button Settings from the Right Click Menu The ScanSnap setup dialog box appears 2 In the Color mode drop down list on the Scanning tab select Gray or B W To scan color documents in color s...

Page 157: ...s Users 157 4 Load the document into the ScanSnap For details refer to Paper Sizes of Documents to Be Scanned page 27 and Loading Documents page 29 5 Press the Scan button on the ScanSnap Scanned image data is output in gray or in black and white ...

Page 158: ...Click Menu The ScanSnap setup dialog box appears 2 In the Color mode drop down list on the Scanning tab select Color high compression 3 Click the OK button to close the ScanSnap setup dialog box In Color high compression mode characters and background on the document are com pressed separately and thus the file size of the document that mostly contains text characters becomes smaller while the qua...

Page 159: ...rs 159 4 Load the document into the ScanSnap For details refer to Paper Sizes of Documents to Be Scanned page 27 and Loading Documents page 29 5 Press the Scan button on the ScanSnap The scanned document is output as highly compressed color image data ...

Page 160: ... following the procedure below 1 Select Scan Button Settings from the Right Click Menu The ScanSnap setup dialog box appears 2 Click the Option button on the Scanning tab The Read mode option dialog box appears The following types of documents may be recognized as blank pages Almost blank documents containing only a few characters Documents of only one color including black and without any pattern...

Page 161: ...age removal check box 4 Click the OK button to close all the open dialog boxes 5 Load the document into the ScanSnap For details refer to Paper Sizes of Documents to Be Scanned page 27 and Loading Documents page 29 6 Press the Scan button on the ScanSnap Image data without blank pages is output ...

Page 162: ...mage data Documents on which pitches of lines or characters are extremely narrow or characters are overlapped Documents that have many outlined or decorated characters Documents that have many photographs or figures but only a few characters Documents that have characters on patterned background e g Characters overlapping illustrations and diagrams Documents that have characters printed in various...

Page 163: ... Correct skewed character strings automatically check box 4 Click the OK button to close all the open dialog boxes 5 Load the document into the ScanSnap For details refer to Paper Sizes of Documents to Be Scanned page 27 and Loading Documents page 29 6 Press the Scan button on the ScanSnap All image data are output with skewed character strings corrected ...

Page 164: ...acters Documents on which pitches of lines or characters are extremely narrow or characters are overlapped Documents with many photographs or figures and few characters Documents with characters on an unevenly colored background e g Shaded characters Documents with many decorated characters e g Decorated characters embossed outlined Documents with characters on a patterned background e g Character...

Page 165: ...ars 3 Select the Allow automatic image rotation check box 4 Click the OK button to close all the open dialog boxes 5 Load the document into the ScanSnap For details refer to Paper Sizes of Documents to Be Scanned page 27 and Loading Documents page 29 6 Press the Scan button on the ScanSnap All image data are output in the same orientation ...

Page 166: ... is able to scan documents of different widths or sizes in one batch To scan documents of different widths or sizes in one batch change the settings by following the procedure below 1 Select Scan Button Settings from the Right Click Menu The ScanSnap setup dialog box appears 2 On the Paper tab select Automatic detection in Paper size ...

Page 167: ... button to close the ScanSnap setup dialog box 5 Load the document into the ScanSnap 1 Align the edge of all documents 2 Place the document on the center of the ADF paper chute cover Scanning documents of different widths or sizes at the same time with Check Length selected results in a scanning failure due to a multifeed error detection ...

Page 168: ... ADF paper chute cover If the documents are skewed during a scan the qual ity of scanned image data may be degraded partly lost image data slant lines produced or scanned image data may be output in different size from the original If you have diffi culties in feeding documents straight it is recommended to scan documents in several batches and enable continuous scanning scan documents of about th...

Page 169: ...ad image data To scan documents larger than A4 Letter size change the settings by following the procedure below 1 From the Right Click Menu select Scan Button Settings The ScanSnap setup dialog box appears 2 Click the Carrier Sheet Settings button on the Paper tab The Carrier Sheet Settings dialog box appears When you scan documents using a Carrier Sheet a detection error may occur in the folded p...

Page 170: ...70 3 Select Create facing pages in one image in the Mode drop down list and then click the OK button For details about Carrier Sheet settings refer to the ScanSnap Manager Help 4 Select Automatic detection in the Paper size drop down list on the Paper tab ...

Page 171: ...ocument in half so that the side to be scanned is on the external side Fold the sheet tightly and smooth out the crease Otherwise the sheet may be skewed during scanning 2 Open the Carrier Sheet and insert the document Align the fold with the right edge of the Car rier Sheet so that the document fits into the Carrier Sheet at the upper corner Selecting Simplex Scan Single sided results in the same...

Page 172: ...skewed to a trapezoidal shape The degree of skewing varies depending on the condition of the document how it is folded or loaded Troubleshoot the problem as follows and the situation may be improved Is the document neatly folded If not fold it neatly Is the edge of the document aligned with the edge of the Carrier Sheet If not align the document with the Carrier Sheet edge Try scanning the documen...

Page 173: ...Sheet to scan with the ScanSnap To scan photographs and irregular shaped documents change the settings by following the procedure below 1 Select Scan Button Settings from the Right Click Menu The ScanSnap setup dialog box appears 2 Click the Carrier Sheet Settings button on the Paper tab The Carrier Sheet Settings dialog box appears The Correct skewed character strings automatically check box in t...

Page 174: ...images separately in the Mode drop down list and then click the OK button For details about Carrier Sheet settings refer to the ScanSnap Manager Help 4 Select Automatic detection in the Paper size drop down list on the Paper tab 5 Click the OK button to close the ScanSnap setup dialog box ...

Page 175: ... side guides to the width of the Carrier Sheet to avoid skewing When scanning the Carrier Sheet mixed with regular size and shape documents select an option other than Check Length in the Multifeed Detection drop down list on the Paper tab in the ScanSnap setup dialog box For details on how to set refer to Scanning Docu ments of Differing Widths or Sizes at the Same Time page 166 From the Right Cl...

Page 176: ...ected from the Output image size drop down list on the Carrier Sheet Settings dialog box the size of the produced image data may be smaller than the original or parts may be lost Example When you scan the A5 size image printed at the center of an A4 size paper A5 size image is output To output image data in the original size specify the document size in the Output image size drop down list If the ...

Page 177: ...ded refer to Paper Sizes of Docu ments to Be Scanned page 27 Long page documents should be loaded one sheet at a time in the ADF paper chute cover Take note of the following when scanning long page documents When loading Hold the document with your hands to prevent it from falling off the ADF paper chute cover When removing Make sure there is enough space on the stacker side and guide the scanned ...

Page 178: ...is scanned a long page and scanning is continued subse quent sheets will also be scanned as long pages When Image quality Excellent is specified the error message as shown below appears indicating that long document scanning is not available Long document scanning is performed not on the current settings but on the following settings Multifeed Detection None Paper size Automatic detection ...

Page 179: ...ample you can scan a batch of slips and save each slip as a PDF file To save image data in multiple PDF files change the settings by following the procedure below 1 Select Scan Button Settings from the Right Click Menu The ScanSnap setup dialog box appears 2 Click the Option button on the File option tab The PDF file format option dialog box appears Check that PDF pdf is selected in the File forma...

Page 180: ...Loading Documents page 29 6 Press the Scan button on the ScanSnap One PDF file is created every time the number of pages specified in Step 3 have been scanned In Duplex mode two pages front back are created per document sheet It is recommended that you clear the Allow automatic blank page removal check box on the Read mode option dialog box which is displayed when you select the Scanning tab Optio...

Page 181: ...ze the scanned image data automatically and create a searchable PDF file To create searchable PDF files change the settings by following the procedure below 1 Select Scan Button Settings from the Right Click Menu The ScanSnap setup dialog box appears 2 In the File format drop down list on the File option tab select PDF pdf ...

Page 182: ...ish French German Italian Spanish Chinese simplified Chinese traditional Korean Russian and Portuguese can be selected Target pages To perform text recognition for the first page select First page for all pages select All pages 4 Click the OK button to close the ScanSnap setup dialog box 5 Load the document into the ScanSnap For details refer to Paper Sizes of Documents to Be Scanned page 27 and L...

Page 183: ...uments with handwritten characters Documents scanned in low quality including smaller characters Skewed documents Documents written in languages other than the specified language for text recogni tion Documents including texts written in Italic characters Superscript subscript letters and complex mathematical formulas Documents with characters on an unevenly colored background e g Shaded character...

Page 184: ...e drawn with a water based highlight pen is referred to as a marked section and a water based highlight pen as a highlight pen Mark black and white documents in the following way Any regular highlight pen can be used The recommended highlight pen colors are shown below Mark a line straightly The supported range of marked sections is as follows Minimum 10 mm width 3 mm length Maximum 150 mm width 2...

Page 185: ...nge Character strings framed by highlight pen The marking is irregular for example skewed Multiple marked sections are too close to each other The color of the highlight pen is too pale or the color has faded When you mark more than one character string make sure to leave a gap of at least 5 mm between the marked sections Marked sections that are too close to each other may be detected as one mark...

Page 186: ... automatically set keywords to PDF files change the settings by following the procedure below 1 Select Scan Button Settings from the Right Click Menu The ScanSnap setup dialog box appears 2 In the File format drop down list on the File option tab select PDF pdf ...

Page 187: ...or all pages select All pages for the first page select First page The following description is for First marked section Select this button to set a character string such as a title of a document as a key word for the PDF file Example When only a title of a document is marked the marked character string is set as a keyword for the PDF file and the PDF file becomes searchable by the title character...

Page 188: ...ments written in languages other than the specified language for text recogni tion Documents including texts written in Italic characters Superscript subscript letters and complex mathematical formulas Documents with characters on an unevenly colored background e g Shaded characters Documents with many decorated characters e g Decorated characters embossed outlined Documents with characters on a p...

Page 189: ...ssword for private documents or confidential documents adequate security of information can be provided To set passwords to PDF files change the settings by following the procedure below 1 Select Scan Button Settings from the Right Click Menu The ScanSnap setup dialog box appears 2 Click the Option button on the File option tab The PDF file format option dialog box appears When you use the Quick M...

Page 190: ...nSnap in Various Ways for Windows Users 190 3 Select the Set a password for PDF file check box To set a different password per scan Clear the Use a fixed password check box You can set a different password per scan ...

Page 191: ... every time a document is scanned 2 Type in the same password in the Password and Confirm fields 4 Click the OK button to close all the open dialog boxes 5 Load the document into the ScanSnap For details refer to Paper Sizes of Documents to Be Scanned page 27 and Loading Documents page 29 The following characters can be used to set passwords Up to 16 characters Alphanumeric characters A Z a z 0 9 ...

Page 192: ... the same password and then click the OK button The scanned image data is saved as a password protected PDF file The following characters can be used to set passwords Up to 16 characters Alphanumeric characters A Z a z 0 9 Symbols _ If you click the Cancel button the PDF file is saved without a password If you forget a password there is no way to open the PDF file It is a good idea to store pass w...

Page 193: ...how to perform a scan with the ScanSnap change or save scanning settings and other various functions of the ScanSnap ScanSnap Manager Icon and Operations 194 How to Perform a Scan 197 Setting the ScanSnap 208 About Actions 226 Using the ScanSnap in Various Ways 267 ...

Page 194: ...OS starts The icon also indicates whether ScanSnap Manager is successfully communicating with the ScanSnap or not The appearance of the icon changes according to the status of communica tion as shown below Click this icon while pressing the control key on the keyboard to display the menu where you can start scanning change the scan settings or check the status of the consumables Communication Stat...

Page 195: ...The Profile menu appears Profile Menu page 196 Profile Management The ScanSnap Manager Profile Management window appears Saving Scanning Settings page 211 Check consumable supplies The ScanSnap Manager Check consumable status window appears Reset consumable counters to 0 after you replace consumables Consumables page 337 Help You can view the Help topics the version information of ScanSnap Manager...

Page 196: ...iously saved scanning settings When you are not using the Quick Menu you can select a profile from the Profile menu For details about how to save and manage profiles refer to Saving Scanning Settings page 211 To show the Profile menu clear the Use Quick Menu checkbox on the ScanSnap setup window The Profile menu does not appear when this checkbox is selected You can also show the Profile menu by s...

Page 197: ...r cable is connected to the ScanSnap properly 2 Make sure that the ScanSnap is connected to your computer properly 3 Turn your computer on The ScanSnap Manager icon appears in the Dock when Mac OS starts up You can turn the computer on before connecting the ScanSnap When the ScanSnap is already connected to your computer you do not have to discon nect and reconnect ...

Page 198: ...he ScanSnap is turned on and the ScanSnap Manager icon changes from to There may be a slight delay before the ScanSnap Manager icon changes to depending on the computer load performance and operating environment such as when there are many programs running on the computer ADF paper chute cover ...

Page 199: ...ppears 3 Select the Use Quick Menu checkbox When the ScanSnap Manager icon is not displayed from the Finder select Appli cations ScanSnap ScanSnap Manager to start up ScanSnap Manager If the ScanSnap Manager is not shown in the Dock when Mac OS starts up from the System Preferences window select Accounts My Account Login Items ScanSnap Manager to register ScanSnap Manager For details about scannin...

Page 200: ...f text recognition Small File button The settings are Normal Color Gray 150 dpi B W 300 dpi for image quality and default for other settings It is recommended to select this button when you wish to reduce the scanned file size High Quality button The settings are Best Color Gray 300 dpi B W 600 dpi for image quality and default for other settings It is recommended to select this button when you wa...

Page 201: ...ttings are set to Duplex Scan Double sided With ScanSnap Manager you can switch the Scan button settings to Simplex Scan Single sided mode For details refer to Changing Scanning Settings page 208 Scanning can also be started from the ScanSnap Manager menu For details refer to ScanSnap Manager Menu page 195 Do not connect or disconnect the ScanSnap and other USB devices during the scan ning operati...

Page 202: ... details about how to operate after this button is selected refer to Sending Files by E Mail page 234 Scan to Print Scanned image data are printed with the printer For details about how to operate after this button is selected refer to Using the ScanSnap as a Copy Machine page 242 Scan to Word 1 Scanned image data are text recognized and converted into Word files For details about how to operate a...

Page 203: ...d becomes active when the menu is Cardiris the ScanSnap automatically interacts with the active application and the settings for the application are used for scanning Automatic linkage is disabled when the application is not active For details about automatic linkage refer to Automatic Linkage with Applications page 223 When the Quick Menu is displayed scanning cannot be performed with the ScanSna...

Page 204: ...n below 2 From the ScanSnap Manager menu select Settings The ScanSnap setup window appears When the ScanSnap Manager icon is not displayed from the Finder select Appli cations ScanSnap ScanSnap Manager to start up ScanSnap Manager If the ScanSnap Manager is not shown in the Dock when Mac OS starts up from the System Preferences window select Accounts My Account Login Items ScanSnap Manager to regi...

Page 205: ...Snap setup window Profile menu 5 Load the document into the ScanSnap For details about how to load a document into the ScanSnap refer to Loading Docu ments page 29 When the Use Quick Menu checkbox is selected an action to be executed after scan ning and an interacting application cannot be specified Refer to Using the Quick Menu page 199 to select an action from the Quick Menu after documents are ...

Page 206: ...h users during the scanning operation By default documents are scanned on the following settings Image quality Auto Color mode Auto Color Detection Scanning side Duplex Scan For details about how to change settings refer to Changing Scanning Settings page 208 Before scanning documents of printed or handwritten text on the ScanSnap setup win dow select the Scanning tab the Option button the Setting...

Page 207: ...p Manager icon in the Dock changes from to 2 Disconnect the USB cable from your computer 3 Disconnect the power cable from the AC outlet You can no longer use the ScanSnap after exiting ScanSnap Manager To start up ScanSnap Manager from the Finder select Applications ScanSnap ScanSnap Manager The ScanSnap is turned on off in conjunction with the computer or opening closing of the ADF paper chute c...

Page 208: ...anning Settings To change scanning settings for the ScanSnap use the ScanSnap Manager menu The following describes how to change the settings 1 From the ScanSnap Manager menu select Settings The ScanSnap setup window appears You can also open the ScanSnap setup window by simultaneously pressing the command key and S key on the keyboard This can be used only when ScanSnap Manager is active when the...

Page 209: ...Allow automatic image rotation and Continue scanning after current scan is finished File option tab File format of a scanned image data pdf jpg Whether to text recognize a marked character string on the scanned image data and set the character string as a keyword for the PDF file Whether to text recognize only the first marked section or all marked sections to be added as keywords and in which lan...

Page 210: ...ck the Apply button Scanning settings are changed Settings for scanning vary depending on the scanning method For details about items that can be set refer to Setting Items With Without Quick Menu page 365 If the Scan button on the ScanSnap is pressed while the ScanSnap setup window is dis played the window is closed and scanning is started In this case the contents being set are saved and used fo...

Page 211: ...s are saved as profiles you do not have to open the ScanSnap Manager window to change settings every time you scan documents You can switch to an appropriate profile with simple point and click operations The following explains the operations The descriptions below apply only when the Quick Menu is not used Only a single profile can be saved for the case when the Quick Menu is used for scanning Fo...

Page 212: ...Mac OS Users 212 Saving Profiles 1 From the ScanSnap Manager menu select Settings The ScanSnap setup window appears 2 Clear the Use Quick Menu checkbox This function is not available when the Use Quick Menu checkbox is selected ...

Page 213: ...Mac OS Users 213 3 Change scanning setting on each tab on the ScanSnap setup window For details about each tab refer to ScanSnap Manager Help 4 Select Add Profile from the Profile pop up menu The Add new profile window appears ...

Page 214: ...ile You can change the displayed sequence of profiles except for the Standard profile 1 Select Profile Management from the Profile pop up menu in the ScanSnap setup window or from the ScanSnap Manager menu The ScanSnap Manager Profile Management window appears 2 Drag the profile you want to move to arrange profiles in a different sequence 3 Click the button in the upper left corner of the window o...

Page 215: ...s 215 Changing Settings for Saved Profiles 1 From the ScanSnap Manager menu select Settings The ScanSnap setup window appears 2 Clear the Use Quick Menu checkbox This function is not available when the Use Quick Menu checkbox is selected ...

Page 216: ...he Profile pop up menu 4 Change scanning settings on each tab on the ScanSnap setup window For details about each tab refer to ScanSnap Manager Help 5 When you finish changing the settings for the selected profile click the Apply button Now you have finished changing the scanning settings ...

Page 217: ...ac OS Users 217 Renaming Profiles 1 From the ScanSnap Manager menu select Settings The ScanSnap setup window appears 2 Clear the Use Quick Menu checkbox This function is not available when the Use Quick Menu checkbox is selected ...

Page 218: ... Profile Management window appears 4 Select the profile you want to rename click the button in the lower left corner of the window and select Rename The name field of the profile becomes editable You can also select Profile Management from the ScanSnap Manager menu to open the ScanSnap Manager Profile Management window ...

Page 219: ...anSnap for Mac OS Users 219 5 Type in a new name The selected profile is renamed 6 Click the button in the upper left corner of the window or press the esc key to close the ScanSnap Manager Profile Management win dow ...

Page 220: ...ac OS Users 220 Deleting Profiles 1 From the ScanSnap Manager menu select Settings The ScanSnap setup window appears 2 Clear the Use Quick Menu checkbox This function is not available when the Use Quick Menu checkbox is selected ...

Page 221: ...221 3 Select Profile Management from the Profile pop up menu The ScanSnap Manager Profile Management window appears You can also select Profile Management from the ScanSnap Manager menu to open the ScanSnap Manager Profile Management window ...

Page 222: ...you want to delete from the list and then click the button The selected profile is deleted 5 Click the button in the upper left corner of the window or press the esc key to close the ScanSnap Manager Profile Management win dow The Standard profile cannot be deleted ...

Page 223: ...ly links with Cardiris in which the scanned card image is displayed Even when the ScanSnap is in Quick Menu mode ScanSnap Manager automatically links with Cardiris in which the scanned card image is displayed without the Quick Menu appearing after scanning The interaction between Cardiris and ScanSnap Manager ends once Cardiris is no longer active Business cards are scanned with the current scan s...

Page 224: ...rview of the current settings for scanning You can also stop scanning with the ScanSnap by clicking the Stop button After the image data of the document scanned last is saved the ScanSnap Manager Image scanning and file saving window automatically closes Hiding the Scan Progress Status You can hide the ScanSnap Manager Image scanning and file saving window Perform this setting as follows 1 From th...

Page 225: ...er left corner of the window or press the esc key to close the ScanSnap Manager Preferences window The ScanSnap Manager Image scanning and file saving window is hidden from the next scanning When the scanning progress status window is not displayed the current number of pages saved is indicated on the ScanSnap Manager icon in the Dock ...

Page 226: ...send an e mail message with document files attached you want to use a printer rather than a copy machine to make copies of documents Simply press the Scan button and you can print documents with a printer you want to use text in your paper documents but do not want to type it manually Simply press the Scan button and you can get the scanned image data text recog nized and converted into a Word or ...

Page 227: ...roup members In addition all members are informed of the destination folder path by an e mail message automatically created with the path stated The e mail program used for this action is the application specified in Default email reader in the General pane which is displayed by starting up Mail and selecting the Mail menu Preferences Only the following e mail programs are supported Mail Microsoft...

Page 228: ...he ScanSnap For details refer to Paper Sizes of Documents to Be Scanned page 27 and Loading Documents page 29 2 Press the Scan button on the ScanSnap Scanning is started When scanning is complete the Quick Menu appears 3 Click the Scan to Folder icon The Scan to Folder window appears ...

Page 229: ...Scan to Folder window You can also change file names and destination folders and specify whether to state a path to a destination folder in an e mail message to notify other members For details about the Scan to Folder window refer to ScanSnap Manager Help Preview area ...

Page 230: ...d an e mail message is created with the path to the destination folder automatically stated When the Quick Menu is displayed the ScanSnap does not perform a scan even if you press the Scan button unless the Scan to Folder window is closed Close the Scan to Folder window before scanning another document Do not move delete or rename the scanned image data in other applications after the Quick Menu i...

Page 231: ...plication tab select Scan to Folder The profiles can also be set by selecting Scan to Folder from the Profile pop up menu or the Profile menu Finishing the procedure above you can save desired settings as profiles The profiles can be selected in the Profile menu from the next time you scan documents For details about how to save scanning settings refer to Saving Scanning Settings page 211 ...

Page 232: ...ocuments page 29 6 Press the Scan button on the ScanSnap Scanning is started When scanning is complete the Scan to Folder window appears 7 Check the scanned image on the Scan to Folder window You can also change file names and destination folders and specify whether to state a path to a destination folder in an e mail message to notify other members For details about the Scan to Folder window refe...

Page 233: ...the Scan to Folder window an e mail program starts and an e mail message is created with the path to the destination folder stated When the Scan to Folder window is displayed scanning cannot be performed with the ScanSnap Close the Scan to Folder window before scanning another document Do not move delete or rename the scanned image data in other applications when the Scan to Folder window is displ...

Page 234: ...e mail The e mail program used for this action is the application specified in Default email reader in the General pane which is displayed by starting up Mail and selecting the Mail menu Preferences Only the following e mail programs are supported Mail Microsoft Entourage 2004 for Mac Microsoft Entourage 2008 for Mac ...

Page 235: ...ant to change settings go to Step 4 1 Click Settings under the Scan to E mail icon The Scan to E mail Options window appears 2 Change settings For details about the Scan to E mail Options window refer to ScanSnap Manager Help 3 Click the OK button to close the Scan to E mail Options window Up to ten files can be sent by e mail Scanning multiple sheets of documents with the scanning settings shown ...

Page 236: ...view checkbox in Step 3 an e mail program starts and the files are attached to an e mail message 5 Check the scanned image on the Scan to E mail window You can also change file names specify whether to save scanned files after sending them by e mail For details about the Scan to E mail window refer to ScanSnap Manager Help Preview area ...

Page 237: ...en the Quick Menu is displayed the ScanSnap does not perform a scan even if you press the Scan button unless the Scan to E mail window is closed Close the Scan to E mail window before scanning another document Do not move delete or rename the scanned image data in other applications after the Quick Menu is displayed and before the Scan to E mail window is closed ...

Page 238: ...plication tab select Scan to E mail The profiles can also be set by selecting Scan to E mail from the Profile pop up menu or the Profile menu Finishing the procedure above you can save desired settings as profiles The profiles can be selected in the Profile menu from the next time you scan documents For details about how to save scanning settings refer to Saving Scanning Settings page 211 ...

Page 239: ...2 Change settings For details about the Scan to E mail Options window refer to ScanSnap Manager Help 3 Click the OK button to close the Scan to E mail Options window 4 Click the Apply button in the ScanSnap setup window 5 Click the button in the upper left corner of the window or press the esc key to close the ScanSnap setup window Even if the Scan button on the ScanSnap is pressed the ScanSnap se...

Page 240: ...tarts and the files are attached to an e mail message 8 Check the scanned image on the Scan to E mail window You can also change file names specify whether to save scanned files after sending them by e mail For details about the Scan to E mail window refer to ScanSnap Manager Help Up to ten files can be sent by e mail Scanning multiple sheets of documents with the scanning settings shown below cre...

Page 241: ...d files being attached to an e mail mes sage When the Scan to E mail window is displayed scanning cannot be performed with the ScanSnap Close the Scan to E mail window before scanning another document Do not move delete or rename the scanned image data in other applications when the Scan to E mail window is displayed ...

Page 242: ...achine By default a printer that is set as Default Printer in the Mac OS is used After a document is scanned you can change the printer to be used Depending on the document conditions and scanning settings the printed image data might contain shadows which appear as lines on its edges To print a scanned document with data very close to the edges save it to file first and then print from that using...

Page 243: ...canSnap Scanning is started When scanning is complete the Quick Menu appears 3 Change settings for the Scan to Print action If you do not want to change settings go to Step 4 1 Click Settings under the Scan to Print icon The Scan to Print Options window appears 2 Change settings For details about the Scan to Print Options window refer to ScanSnap Manager Help 3 Click the OK button to close the Sca...

Page 244: ...inted For details about the Print window refer to ScanSnap Manager Help 6 Click the Print button Printing is performed When the Quick Menu is displayed the ScanSnap does not perform a scan even if you press the Scan button unless the Print window is closed Close the Print window before scanning another document Do not move delete or rename the scanned image data in other applications after the Qui...

Page 245: ...pplication tab select Scan to Print The profiles can also be set by selecting Scan to Print from the Profile pop up menu or the Profile menu Finishing the procedure above you can save desired settings as profiles The profiles can be selected in the Profile menu from the next time you scan documents For details about how to save scanning settings refer to Saving Scanning Settings page 211 ...

Page 246: ...2 Change settings For details about the Scan to Print Options window refer to ScanSnap Manager Help 3 Click the OK button to close the Scan to Print Options window 4 Click the Apply button in the ScanSnap setup window 5 Click the button in the upper left corner of the window or press the esc key to close the ScanSnap setup window Even if the Scan button on the ScanSnap is pressed the ScanSnap setu...

Page 247: ...options in the Print window You can select the printer to be used and specify the number of copies and size of the scanned image data to be printed For details about the Print window refer to ScanSnap Manager Help 9 Click the Print button Printing is performed When the Print window is displayed scanning cannot be performed with the Scan Snap Close the Print window before scanning another document ...

Page 248: ...th TextEdit If Excel is not installed in the computer being used documents converted to Excel files cannot be viewed To view and check converted documents on your computer install these software ABBYY FineReader for ScanSnap can be used with the following versions of Word and Excel Word 2004 2008 Excel 2004 2008 Do not scan Word Excel files while you are working on Word or Excel In addition do not...

Page 249: ...ord or Excel to correct or edit misrecognized letters Font and size of characters Character spacing and line spacing Underline bold and Italic Superscript subscript The following types of documents may be misrecognized In such a case recognition may be corrected by changing the Color mode to Color and or improving the resolution Image quality Documents containing handwritten characters Text includ...

Page 250: ...ocuments in the ABBYY FineReader for ScanSnap setup window Select the Applications ABBYY FineReader for ScanSnap FineReader for ScanSnap Preferences Then on the menu bar select FineReader for ScanSnap Preferences to show the following window For details about how to set refer to the ABBYY FineReader for ScanSnap Help ...

Page 251: ...icable format When JPEG jpg is selected for File format in the File option tab on the ScanSnap setup window the Scan to Word and Scan to Excel actions cannot be used If you click either of these icons an error message will appear It is recommended to select Better Color Gray 200 dpi B W 400 dpi or higher reso lution for Image quality in the Scanning tab on the ScanSnap setup window Word documents ...

Page 252: ...Excel 3 Click the Apply button in the ScanSnap setup window The profiles can also be set by selecting Scan to Word or Scan to Excel from the Pro file pop up menu or from the Profile menu Finishing the procedure above you can save desired settings as profiles The profiles can be selected in the Profile menu from the next time you scan documents For details about how to save scanning settings refer ...

Page 253: ...ScanSnap Scanning is started The following window appears and conversion is started When the conversion is complete Word or Excel starts up displaying the converted document in the applicable format Even if the Scan button on the ScanSnap is pressed the ScanSnap setup window closes It is recommended to select Better Color Gray 200 dpi B W 400 dpi or higher reso lution for Image quality in the Scan...

Page 254: ...About Actions for Mac OS Users 254 Scanning Business Cards This section describes how to use scanned image data of business cards in Cardiris ...

Page 255: ...can multiple business cards load business cards in a pile Move the side guides so that there is no gap between the business cards edge and the side guide on both sides 2 Press the Scan button on the ScanSnap Scanning is started When scanning is complete the Quick Menu appears It is recommended to select Auto or Best for Image quality in the Scanning tab in the ScanSnap setup window when you scan b...

Page 256: ...th the ScanSnap Complete the interaction with Cardiris before scanning another document Do not move delete or rename the scanned image data in other applications while the Quick Menu is displayed Do not exit Cardiris while setup or message windows are open To recognize a business card of a different language from the one currently set in Cardiris click the Card Style button and change the country ...

Page 257: ...anSnap Manager menu select Settings The ScanSnap setup window appears 2 In the Application pop up menu on the Application tab select Cardiris It is recommended to select Auto or Best for Image quality in the Scanning tab in the ScanSnap setup window when you scan business cards ...

Page 258: ...e the side guides so that there is no gap between the business cards edge and the side guide on both sides 6 Press the Scan button on the ScanSnap Scanning is started When scanning is complete the Cardiris window appears You can also configure the profile by selecting Cardiris from the Profile pop up menu or the Profile menu When you save the desired settings as profiles they can be selected from ...

Page 259: ...sult is displayed under the card image Do not exit Cardiris while setup or message windows are open To recognize a business card of a different language from the one currently set in Cardiris click the Card Style button and change the country setting For details about the functions of and how to use Cardiris refer to Cardiris GETTING STARTED and Cardiris Help Card Style button Format button Send b...

Page 260: ... scanned business cards in the Address Book per form the following procedure 1 Click the Format button or select Settings Output Format on the menu bar The following window appears 2 On the Format pop up menu select Address Book 3 Click the OK button Do not exit Cardiris while setup or message windows are open ...

Page 261: ...d the recognized characters of all scanned business cards in the card toolbar are registered in the Address Book 5 On the menu bar select Cardiris Quit Cardiris to quit Cardiris The recognition result of scanned business cards can be output in text or vCard format For more details refer to Cardiris GETTING STARTED and Cardiris Help ...

Page 262: ...About Actions for Mac OS Users 262 Saving Data in iPhoto This section describes how to save scanned image data in iPhoto ...

Page 263: ...9 2 Press the Scan button on the ScanSnap Scanning is started When scanning is complete the Quick Menu appears 3 Click the iPhoto icon iPhoto starts up When the Quick Menu is displayed scanning cannot be performed with the ScanSnap Complete the action before scanning another document Do not move delete or rename the scanned image data in other applications while the Quick Menu is displayed ...

Page 264: ...About Actions for Mac OS Users 264 4 Check the scanned image data ...

Page 265: ...n the Application tab select iPhoto The profiles can also be set by selecting iPhoto from the Profile pop up menu or the Profile menu Finishing the procedure above you can save desired settings as profiles The profiles can be selected in the Profile menu from the next time you scan documents For details about how to save scanning settings refer to Saving Scanning Settings page 211 ...

Page 266: ...the ScanSnap setup window 5 Load the document into the ScanSnap For details refer to Paper Sizes of Documents to Be Scanned page 27 and Loading Documents page 29 6 Press the Scan button on the ScanSnap Scanning is started When scanning is complete iPhoto starts up 7 Check the scanned image data Even if the Scan button on the ScanSnap is pressed the ScanSnap setup window closes ...

Page 267: ...nning Only One Side of a Document By default pressing the Scan button starts scanning in Duplex mode When you wish to scan in Simplex mode change the settings by following the procedure below 1 From the ScanSnap Manager menu select Settings The ScanSnap setup window appears 2 Select Simplex Scan Single sided in the Scanning side pop up menu on the Scanning tab ...

Page 268: ...ap setup window 5 Load the document into the ScanSnap For details refer to Paper Sizes of Documents to Be Scanned page 27 and Loading Documents page 29 6 Press the Scan button on the ScanSnap The document is scanned in Simplex mode If you select Simplex scan from the ScanSnap Manager menu even if Duplex Scan Double sided is set in Scanning side on the Scanning tab the scan will be performed in Sim...

Page 269: ...ck and white and outputs color documents in color mode gray documents in gray mode and black and white documents in black and white mode If you wish to scan color documents in gray or black and white mode change the settings by following the procedure below 1 From the ScanSnap Manager menu select Settings The ScanSnap setup window appears 2 In the Color mode pop up menu on the Scanning tab select ...

Page 270: ... in the upper left corner of the window or press the esc key to close the ScanSnap setup window 5 Load the document into the ScanSnap For details refer to Paper Sizes of Documents to Be Scanned page 27 and Loading Documents page 29 6 Press the Scan button on the ScanSnap Scanned image data is output in gray or in black and white ...

Page 271: ...the image data is automatically removed To remove blank pages change the settings by following the procedure below 1 From the ScanSnap Manager menu select Settings The ScanSnap setup window appears The following types of documents may be recognized as blank pages Almost blank documents containing only a few characters Documents of only one color including black and without any patterns lines or ch...

Page 272: ... mode option window appears 3 Select the Allow automatic blank page removal checkbox 4 Click the OK button to close the Read mode option window 5 Click the Apply button in the ScanSnap setup window 6 Click the button in the upper left corner of the window or press the esc key to close the ScanSnap setup window ...

Page 273: ...or Mac OS Users 273 7 Load the document into the ScanSnap For details refer to Paper Sizes of Documents to Be Scanned page 27 and Loading Documents page 29 8 Press the Scan button on the ScanSnap Image data without blank pages are output ...

Page 274: ...nt Documents on which pitches of lines or characters are extremely narrow or characters are overlapped Documents that have many outlined or decorated characters Documents that have many photographs or figures but only a few characters Documents that have characters on patterned background e g Characters overlapping illustrations and diagrams Documents that have characters printed in various direct...

Page 275: ...option window appears 3 Select the Correct skewed character strings automatically checkbox 4 Click the OK button to close the Read mode option window 5 Click the Apply button in the ScanSnap setup window 6 Click the button in the upper left corner of the window or press the esc key to close the ScanSnap setup window ...

Page 276: ...ers 276 7 Load the document into the ScanSnap For details refer to Paper Sizes of Documents to Be Scanned page 27 and Loading Documents page 29 8 Press the Scan button on the ScanSnap All image data are output with skewed character strings corrected ...

Page 277: ...ly large or small characters Documents on which pitches of lines or characters are extremely narrow or characters are overlapped Documents with many photographs or figures and few characters Documents with characters on an unevenly colored background e g Shaded characters Documents with many decorated characters e g Decorated characters embossed outlined Documents with characters on a patterned ba...

Page 278: ...ad mode option window appears 3 Select the Allow automatic image rotation checkbox 4 Click the OK button to close the Read mode option window 5 Click the Apply button in the ScanSnap setup window 6 Click the button in the upper left corner of the window or press the esc key to close the ScanSnap setup window ...

Page 279: ...ac OS Users 279 7 Load the document into the ScanSnap For details refer to Paper Sizes of Documents to Be Scanned page 27 and Loading Documents page 29 8 Press the Scan button on the ScanSnap All image data are output in the same orientation ...

Page 280: ...nSnap is able to scan documents of different widths or sizes in one batch To scan documents of different widths or sizes in one batch change the settings by following the procedure below 1 From the ScanSnap Manager menu select Settings The ScanSnap setup window appears 2 On the Paper tab select Automatic detection in Paper size ...

Page 281: ...Snap setup window 5 Click the button in the upper left corner of the window or press the esc key to close the ScanSnap setup window 6 Load the document into the ScanSnap 1 Align the edge of all documents Scanning documents of different widths or sizes at the same time with Check Length selected results in a scanning failure due to a multifeed error detection ...

Page 282: ...ad them straight into the ADF paper chute cover If the documents are skewed during a scan the qual ity of scanned image data may be degraded partly lost image data slant lines produced or scanned image data may be output in different size from the original If you have diffi culties in feeding documents straight it is recommended to scan documents in several batches and enable continuous scanning s...

Page 283: ...ays for Mac OS Users 283 7 Press the Scan button on the ScanSnap The size of all output image data conforms to the respective documents If a document is scanned at an angle an image may be output that does not match the document size ...

Page 284: ...page spread image data To scan documents larger than A4 Letter size change the settings by following the procedure below 1 From the ScanSnap Manager menu select Settings The ScanSnap setup window appears 2 Click the Carrier Sheet Settings button on the Paper tab The Carrier Sheet Settings window appears When you scan documents using a Carrier Sheet a detection error may occur in the folded portion...

Page 285: ...285 3 Select Create facing pages in one image in the Mode pop up menu and then click the OK button For details about the Carrier Sheet settings refer to the ScanSnap Manager Help 4 Select Automatic detection in the Paper size pop up menu on the Paper tab ...

Page 286: ... upper left corner of the window or press the esc key to close the ScanSnap setup window 8 Load the document into the ScanSnap 1 Fold the document in half so that the side to be scanned is on the external side Fold the sheet tightly and smooth out the crease Otherwise the sheet may be skewed during scanning Selecting Simplex Scan Single sided results in the same output as selecting Create front an...

Page 287: ...et with the portion striped in black and white as the top edge Place the document so that the back is face up Adjust the side guides to the width of the Carrier Sheet to avoid skewing When scanning the Carrier Sheet mixed with regular size and shape documents select an option other than Check Length in the Multifeed Detection pop up menu on the Paper tab in the ScanSnap setup window For details on...

Page 288: ... aligned with the edge of the Carrier Sheet If not align the document with the Carrier Sheet edge Try scanning the document with the back and front sides reversed When Automatic detection is selected from the Output image size pop up menu in the Carrier Sheet Settings window the size of the produced image data may be smaller than the original or parts may be lost The image is output in A3 B4 or 11...

Page 289: ...that is difficult to scan as it is you can use the Car rier Sheet to scan with the ScanSnap To scan photographs and irregular shaped documents change the settings by following the procedure below 1 From the ScanSnap Manager menu select Settings The ScanSnap setup window appears The Correct skewed character strings automatically checkbox in the Read mode option win dow displayed by pressing the Opt...

Page 290: ...e Carrier Sheet Settings button on the Paper tab The Carrier Sheet Settings window appears 3 Select Create front and back images separately in the Mode pop up menu and then click the OK button For details about Carrier Sheet settings refer to the ScanSnap Manager Help ...

Page 291: ...rs 291 4 Select Automatic detection in the Paper size pop up menu on the Paper tab 5 Click the Apply button in the ScanSnap setup window 6 Click the button in the upper left corner of the window or press the esc key to close the ScanSnap setup window ...

Page 292: ...ap Load the Carrier Sheet with the portion striped in black and white as the top edge Place the document so that the back of it faces up Adjust the side guides to the width of the Carrier Sheet to avoid skewing When scanning the Carrier Sheet mixed with regular size and shape documents select an option other than Check Length in the Multifeed Detection pop up menu on the Paper tab in the ScanSnap ...

Page 293: ...cted from the Output image size pop up menu on the Carrier Sheet Settings window the size of the produced image data may be smaller than the original or parts may be lost Example When you scan the A5 size image printed at the center of an A4 size paper A5 size image is output To output image data in the original size specify the document size in the Output image size pop up menu If the following s...

Page 294: ...ed refer to Paper Sizes of Docu ments to Be Scanned page 27 Long page documents should be loaded one sheet at a time in the ADF paper chute cover Take note of the following when scanning long page documents When loading Hold the document with your hands to prevent it from falling off the ADF paper chute cover When removing Make sure there is enough space on the stacker side and guide the scanned d...

Page 295: ... is continued subse quent sheets will also be scanned as long pages When Excellent is specified for the Image quality in the Scanning tab the error message as shown below appears indicating that long document scanning is not available Long document scanning is performed not on the current settings but on the following settings Multifeed Detection None Paper size Automatic detection When Image qual...

Page 296: ...es For example you can scan a batch of slips and save each slip as a PDF file To save image data in multiple PDF files change the settings by following the procedure below 1 From the ScanSnap Manager menu select Settings The ScanSnap setup window appears 2 Click the Option button on the File option tab The PDF file format option window appears Check that PDF pdf is selected in the File format pop ...

Page 297: ...nt into the ScanSnap For details refer to Paper Sizes of Documents to Be Scanned page 27 and Loading Documents page 29 8 Press the Scan button on the ScanSnap One PDF file is created every time the number of pages specified in Step 3 have been scanned In Duplex mode two pages front back are created per document sheet It is recommended that you clear Allow automatic blank page removal checkbox on t...

Page 298: ...recognize the scanned image data automatically and create a searchable PDF file To create searchable PDF files change the settings by following the procedure below 1 From the ScanSnap Manager menu select Settings The ScanSnap setup window appears 2 In the File format pop up menu on the File option tab select PDF pdf ...

Page 299: ...uage Select the language English French German Italian Spanish Russian and Portu guese can be selected Target pages To perform text recognition for the first page select First page for all pages select All pages 4 Click the Apply button in the ScanSnap setup window 5 Click the button in the upper left corner of the window or press the esc key to close the ScanSnap setup window ...

Page 300: ... such documents may be successfully text recognized Documents with handwritten characters Documents scanned in low quality including smaller characters Skewed documents Documents written in languages other than the specified language for text recogni tion Documents including texts written in Italic characters Superscript subscript letters and complex mathematical formulas Documents with characters...

Page 301: ...e drawn with a water based highlight pen is referred to as a marked section and a water based highlight pen as a highlight pen Mark black and white documents in the following way Any regular highlight pen can be used The recommended highlight pen colors are shown below Mark a line straightly The supported range of marked sections is as follows Minimum 10 mm width 3 mm length Maximum 150 mm width 2...

Page 302: ... the supported range Character strings framed by highlight pen The marking is irregular for example skewed Multiple marked sections are too close to each other The color of the highlight pen is too pale or the color has faded When you mark more than one character string make sure to leave a gap of at least 5 mm between the marked sections Marked sections that are too close to each other may be det...

Page 303: ...303 To automatically set keywords to PDF files change the settings by following the procedure below 1 From the ScanSnap Manager menu select Settings The ScanSnap setup window appears 2 In the File format pop up menu on the File option tab select PDF pdf ...

Page 304: ...es for the first page select First page The following description is for First marked section Select this button to set a character string such as a title of a document as a key word for the PDF file Example When only a title of a document is marked the marked character string is set as a keyword for the PDF file and the PDF file becomes searchable by the title character string When multiple marke...

Page 305: ...characters Skewed documents Documents written in languages other than the specified language for text recogni tion Documents including texts written in Italic characters Superscript subscript letters and complex mathematical formulas Documents with characters on an unevenly colored background e g Shaded characters Documents with many decorated characters e g Decorated characters embossed outlined ...

Page 306: ...306 Troubleshooting This chapter describes how to remove jammed documents and resolve other problems Clearing Document Jams 307 Troubleshooting for Multifeed 309 Troubleshooting Checklist 317 ...

Page 307: ...ment When removing the jammed document be careful not to get neckties necklaces or hair entangled in the ScanSnap The surface of the scan glass becomes hot during operation Take care not to get burned 1 Remove the document on the ADF paper chute cover 2 Pull the ADF release catch to open the ADF top section Clean the inside of the ScanSnap by following the guidelines in Cleaning the Inside of the ...

Page 308: ... Close the ADF top section You should hear the ADF top section click when it returns to its original position Make sure that the ADF top section is completely closed Otherwise paper jams or other feeding errors may occur ADF top section ADF paper chute cover ...

Page 309: ...aneously When a multifeed error occurs while sheets are scanned part of the scanned image data may be lost when saved In such a case the ScanSnap checks the scanned image data and restores missing pages with its recovery function To enable multifeed detection by ultrasonic sensor and the recovery function select the Paper tab Multifeed Detection Check Overlapping Ultrasonic on the ScanSnap setup d...

Page 310: ... setup dialog box window If multifeed is to be detected the fol lowing conditions are required Documents set in the ScanSnap to be scanned at once must be of the same thickness Document thickness 52 to 127 g m2 0 065 to 0 15 mm Do not punch a hole within 50 mm either side of the center line of the sheet Do stick another document for example with glue within either side of the center line of the sh...

Page 311: ... paused and the multi feed detection window appears The following describes the multifeed detection window operation procedure 1 Check that the front and back images are scanned in the same way as the original document Check the front and back of a thumbnail by pressing the Front side and Back side buttons to switch between sides ...

Page 312: ...ll be displayed in color Corresponding scanning settings are as follows Auto Color Detection Gray B W Color high compression Windows only for Color mode Allow automatic blank page removal Correct skewed character strings automatically Allow automatic image rotation Carrier Sheet the image of the document inserted in the Carrier Sheet is shown as a thumbnail If the Set the document with its face up...

Page 313: ...nt Select Keep and then click the Continue Scanning button or press the Scan button on the ScanSnap Scanning is started When scanning is complete the image data is saved For envelopes or documents attached with stamps sticky notes or photographs or already folded doubled documents select Keep and the click the Continue Scanning button ...

Page 314: ...move the documents 1 and realign the edges of the sheets 2 Remove documents to be re scanned 2 normally two sheets or more from the stacker and reload in the ADF paper chute cover with out changing the direction in which the documents are facing 3 Load the documents 1 removed in Step 1 on top of the documents 2 in Step 2 1 2 2 2 1 ...

Page 315: ...Troubleshooting for Multifeed 315 4 Select Discard and click the Continue Scanning button or the Scan button on the ScanSnap ...

Page 316: ...e the image data is saved If it is not necessary to continue scanning press the Quit button and select No on the message dialog box window that appears To quit scanning and delete the image data press the Quit button and select Yes on the following dialog box window that appears ...

Page 317: ...ower and USB cables are connected correctly When using a USB hub check the hub s power supply If a USB hub is used it should be a powered hub equipped with an AC adapter If you connect to a non powered hub the ScanSnap may not work properly Disconnect and then re connect the power cable Wait at least 5 seconds before reconnecting the power cable Is the ADF paper chute cover closed The power of the...

Page 318: ...hub check the hub s power supply If a USB hub is used it should be a powered hub equipped with an AC adapter If you connect to a non powered hub the ScanSnap may not work properly Is ScanSnap Manager started If ScanSnap Manager is started up successfully the ScanSnap Manager icon appears on the taskbar If ScanSnap Manager is started up successfully the ScanSnap Manager icon appears in the Dock If ...

Page 319: ...o Uninstalling on a Windows OS page 359 If ScanSnap Manager is not running properly the ScanSnap Manager icon in the Dock is displayed as If the ScanSnap is in sleep mode before turning the power off the ScanSnap may not be recognized when the power is turned on again 1 Turn the ScanSnap off and on again Wait at least 5 seconds before turning the scanner on If this does not improve the situation p...

Page 320: ...s out select the Scanning tab from the ScanSnap setup dialog box window and change the setting for Image quality then retry scanning Example Change from Normal to Best The scanned image data shifts or is distorted Is the document loaded correctly Load the document correctly For details about how to load the document into the ScanSnap refer to Loading Documents page 29 The scanned image data is too...

Page 321: ... button Correct skewed character strings automatically check box Allow automatic image rotation File option tab Set the marked text as a keyword for the PDF file check box Convert to Searchable PDF check box Is the scanners connection a USB 1 1 connection Note When using an USB1 1 interface the data transfer rate become slower due to large data sizes If your computer has an USB 2 0 port connect th...

Page 322: ...nal resumes Documents with a receipt slip or large stamp attached Envelopes 2 ply paper and carbon paper Is the pad assy dirty Clean the pad assy For details about how to clean the pad assy refer to Cleaning the Inside of the ScanSnap page 333 Is the pad assy worn out Replace the pad assy For details about how to replace the pad assy refer to Replacing the Pad Assy page 341 Is the document stack t...

Page 323: ... correct paper size for scanning Did you load any paper that is thin torn or bent When scanning a document that is hard to feed load it sheet by sheet or use the Carrier Sheet The ScanSnap is not recognized even if ScanSnap Manager is installed Did you connect the ScanSnap to your computer before installing ScanSnap Manager Is the ScanSnap registered as Other Device or Unknown Device in Device Man...

Page 324: ...s up to 5 degrees Neatly align the edges of paper sheets with the side guide so that the document skew does not exceed this limit For details about how to load the document into the ScanSnap refer to Loading Documents page 29 For details about the Correct skewed character strings automatically check box refer to the ScanSnap Manager Help Depending on the contents of document the correct skewed cha...

Page 325: ...and then scan the document by using the Carrier Sheet You can use either unused or used PPC recycled paper The output image data is wider than the original document Are you scanning documents with Paper size set to Automatic detection In this case the image data is trimmed and output in the same size as the original document by detecting the edges of the document Therefore failure to detect the ed...

Page 326: ...e 280 The Quick Menu is hidden Is the Use Quick Menu check box cleared In the ScanSnap setup dialog box window select the Use Quick Menu check box For S1500 only Is ScanSnap Organizer CardMinder or Rack2 Filer running For S1500M only Is Cardiris running If one of these applications is active the application automatically interacts with the ScanSnap Manager and is used for scanning Therefore the Qu...

Page 327: ...n in small letters Have you scanned low quality documents having smeared or unclear characters The optimum scanning settings depend on the document type Find the most suitable settings in Resolution on the right From the ScanSnap setup dialog box window select the Scanning tab and set Image quality to Better Best or Excellent Then scan the document again It takes longer to recognize image data in ...

Page 328: ... J ABBYY FineReader for ScanSnap J FineReader for ScanSnap Preferences from the Finder select General tab in the window that appears and set the same language as the scanned document in Recognition languages Is the Allow automatic image rotation check box cleared in Option in the Scanning tab of the ScanSnap setup dialog box window Select the Allow automatic image rotation check box If text recogn...

Page 329: ...anager Version Information window click the Detail button to open the ScanSnap Manager Scanner and driver information window Check USB type under Scanner Information Please visit our website for your reference Other useful information will be posted on the FAQ corner at the following website http scansnap fujitsu com ...

Page 330: ... to clean the ScanSnap Dust blown up by strong air from the spray may enter inside of the ScanSnap This may cause the ScanSnap to fail malfunction or scanning errors Sparks caused by static electricity gen erated when blowing off dust and dirt from the outside of the scanner may cause a fire Although the bottom of the ScanSnap may become hot when it is used it does not affect Scan Snap operation o...

Page 331: ...ely with a soft lint free cloth to leave no residue on the surface of the cleaned parts 2 Pre moistened with Cleaner F1 cleaning wipes are used instead of moistened cloths 3 Any lint free cloth can be used To obtain these materials contact your FUJITSU dealer or an authorized FUJITSU scanner service provider Cleaning Materials Parts No Unit Remarks Cleaner F1 1 PA03950 0352 1 bottle Size 100 ml Cl...

Page 332: ... organic solvents During the cleaning prevent water or moisture from getting inside the ScanSnap It may take a long time before the cleaner vaporizes if a large quantity is used When clean ing the ScanSnap parts moisten a cloth with modest quantities of the cleaner In addition wipe off the cleaner completely with a soft lint free cloth to leave no residue on the surface of the cleaned parts Neutra...

Page 333: ...fore you start to clean the inside of the ScanSnap disconnect the AC adapter and power cable from the AC outlet and wait at least 15 minutes to let the ScanSnap cool down CAUTION When you perform cleaning make sure that the inside of the ScanSnap is free of any for eign object and be careful not to get your hand or the cloth caught on the pick spring metal part as a deformed pick spring metal part...

Page 334: ...to roughen the surface of the rollers Take particular care in cleaning the rollers since debris left on the roller adversely affects the feed performance Idler rollers 4 located on the ADF top section Clean them lightly while rotating the rollers with your finger Be careful not to roughen the surface of the rollers Take particular care in cleaning the rollers since debris left on the roller advers...

Page 335: ...eaning the eject rollers since debris on these rollers adversely affect the pickup performance Holding the Scan button down for 3 seconds while the ADF top section is open acti vates the cleaning mode In this mode every time the Scan button is pressed the feed and eject rollers rotate about 1 6th of a full turn 3 Close the ADF top section You should hear the ADF top section click when it returns t...

Page 336: ...n off the dirt and dust from the surface and the interior of the Carrier Sheet Never use paint thinner or other organic solvents Do not rub the Carrier Sheet too hard Otherwise it may be scratched or be deformed After cleaning the interior of the Carrier Sheet with Cleaner F1 or mild detergent dry the Car rier Sheet completely before closing it As a guideline it is recommended to replace the Carri...

Page 337: ...t place internal parts such as pad assy and pick roller in an area where small children may be able to reach them Although the bottom of the ScanSnap may become hot when it is used it does not affect Scan Snap operation or cause any bodily harm Be careful not to hit it to the ground when you move the ScanSnap Part Numbers and Replacement Cycle of Consumables 338 Replacing the Pad Assy 341 Replacin...

Page 338: ...hese replacement cycles are rough guidelines for the case of using A4 Letter wood free paper 80 g m2 20 lb So it may differ according to the paper being used To obtain these parts contact your FUJITSU dealer or an authorized FUJITSU scanner ser vice provider No Part Name Parts No Standard Replacement Cycle 1 PAD ASSY PA03586 0002 50 000 sheets or one year 2 PICK ROLLER PA03586 0001 100 000 sheets ...

Page 339: ...heets have been scanned using the consumables 1 Select Check consumable supplies from the Right Click Menu The ScanSnap Manager Check consumable status dialog box appears 2 Check how many times consumables have been used Replace consumables referring to Target value to change supplies as a rough guideline ...

Page 340: ...elect Check consumable supplies from the ScanSnap Manager menu The ScanSnap Manager Check consumable status window appears 2 Check how many times consumables have been used Replace consumables referring to Target value to change supplies as a rough guideline ...

Page 341: ... Remove the documents on the ADF paper chute cover 2 Pull the ADF release catch to open the ADF top section 3 Remove the pad assy Pull out the pad assy in the direction of the arrow while pinching both ends of the pad assy ADF release catch ADF top section ADF paper chute cover ADF top section Pad assy ...

Page 342: ...on You should hear the ADF top section click when it returns to its original position 6 Turn on the ScanSnap Make sure that the pad assy is completely attached Otherwise document jams or other feeding errors may occur ADF top section Pad assy ADF top section ADF paper chute cover ...

Page 343: ... 1 Select Check consumable supplies from the Right Click Menu The ScanSnap Manager Check consumable status dialog box appears 2 Click the Reset button for the PAD ASSY Count The confirmation message appears Clicking the Yes button resets the PAD ASSY Count to 0 ...

Page 344: ...onsumable supplies from the ScanSnap Manager menu The ScanSnap Manager Check consumable status window appears 2 Click the Reset button for the PAD ASSY Count The confirmation message appears Click the Yes button to reset the PAD ASSY Count to 0 ...

Page 345: ...first removing the pick roller from the ScanSnap Replace the pick roller following the procedure below 1 Remove the documents on the ADF paper chute cover 2 Pull the ADF release catch to open the ADF top section Shaft Pick roller ADF release catch ADF top section ADF paper chute cover ...

Page 346: ... 346 3 Adjust the side guide to the A5 size 4 Remove the sheet guide Hold the pickup tabs on the sheet guide between the thumb and index finger and then pull up the sheet guide to remove A5 A5 Sheet guide Pickup tab Pickup tab ...

Page 347: ...haft about 5 mm move it towards the left side and then raise it to remove from the ScanSnap If the around the pick roller is dirty by paper powder it may cause a scanning error Remove the dirt using a dry cloth slightly moistened with Cleaner F1 in order to prevent errors Do not use water mild detergent or air spray Shaft Bushing Pick roller Pick roller Shaft ...

Page 348: ...ller to the shaft Insert the shaft aligning the protrusion with the slot on the new pick roller If you push up the pick roller tab using your fingernail your fingernail may be hurt or get chipped If you cannot push it up successfully with your fingernail use a paper clip to push up the pick roller tab Shaft Pick roller Pickup tab Protrusion Shaft Pick roller ...

Page 349: ...of the shaft to the bushing right and set the shaft to the slot while lowering it 10 Secure the bushing left by rotating it in the direction of the arrow Make sure that the pick roller is completely attached Otherwise document jams or other feeding errors may occur Pick roller Shaft Shaft Bushing Pick roller ...

Page 350: ...The sheet guide makes a clicking sound when the pickup tabs fix into position 12 Close the ADF top section You should hear the ADF top section click when it returns to its original position 13 Turn on the ScanSnap Make sure that the sheet guide is completely attached Otherwise document jams or other feeding errors may occur Sheet guide Pickup tab Pickup tab ADF top section ADF paper chute cover ...

Page 351: ...1 Select Check consumable supplies from the Right Click Menu The ScanSnap Manager Check consumable status dialog box appears 2 Click the Reset button for the PICK ROLLER Count The confirmation message appears Clicking the Yes button resets the PICK ROLLER Count to 0 ...

Page 352: ...nsumable supplies from the ScanSnap Manager menu The ScanSnap Manager Check consumable status window appears 2 Click the Reset button for the PICK ROLLER Count The confirmation message appears Click the Yes button to reset the PICK ROLLER Count to 0 ...

Page 353: ...ately As a guideline it is recommended to replace the Carrier Sheet with new one every 500 scans If scratches and dirt are conspicuous replace the Carrier Sheet accordingly The description of the Carrier Sheet and its part number are as follows To obtain this parts contact your FUJITSU dealer or an authorized FUJITSU scanner service provider Description Quantity P N ScanSnap Carrier Sheet 5 pcs PA...

Page 354: ...ow to update ScanSnap Manager how to uninstall software setting items and ScanSnap installation conditions Updating ScanSnap Manager 355 Uninstalling the Software 359 Setting Items With Without Quick Menu 365 Installation Specifications 368 ...

Page 355: ... Help J Online Update from the Right Click Menu Refer to Right Click Menu page 55 for more information about the Right Click Menu A confirmation message appears 2 Click the Yes button If the latest update pack is available a message appears for the confirmation of the download and installation of the software You can also perform the update by selecting Start menu J All programs J ScanSnap Manager...

Page 356: ...s and the Welcome to InstallShield Wizard for ScanSnap Manager dialog box appears Follow the instructions on the screen to install If the latest version of the software is already installed the message below appears Click the OK button to close the message When you click the Information button Internet Explorer opens and information about the latest update for ScanSnap Manager appears ...

Page 357: ...tion message appears 2 Click the Yes button If the latest update pack is available a message appears for the confirmation of the download and installation of the software You can also update by selecting Help J Online Update from the menu bar Applications J ScanSnap and double click Online Update from the Finder Update Packs are made available without notice We recommend that you update your pro g...

Page 358: ...tallation appears 4 Exit ScanSnap Manager Select Quit from the ScanSnap Manager Menu 5 Click the Install button The ScanSnap Manager installer starts Follow the instructions on the screen to install When you click the Information button the browser opens and information about the lat est update for ScanSnap Manager appears ...

Page 359: ... currently running programs 3 Select Start menu Control Panel Programs Programs and Features The Uninstall or change a program dialog box appears with a list of the currently installed applications 4 Select the application to uninstall When uninstalling ScanSnap Manager Select ScanSnap Manager When uninstalling ScanSnap Organizer Select ScanSnap Organizer When uninstalling CardMinder Select CardMi...

Page 360: ...y slightly depending on the operating system of your computer Follow the on screen instructions of the operating system Example Change Remove button For Windows XP Add or Remove Programs For Windows 2000 Add Remove Programs Uninstall button For Windows XP Change Remove button For Windows 2000 Add Remove button ...

Page 361: ...k drag the ScanSnap Manager icon into the Trash 4 From the Apple menu select System Preferences The System Preferences window appears 5 In the System Preferences window select Accounts The Accounts window appears 6 In the Accounts window select the currently logged in user from the My Account pane 7 In the Accounts window click Login Items In the Login Items pane a list of all applications that au...

Page 362: ...eader for ScanSnap 1 Start your computer 2 Exit ABBYY FineReader for ScanSnap if it is running Select Quit from the ABBYY FineReader for ScanSnap menu 3 Log in with an account that has admin rights With Finder select the folder in which ABBYY FineReader for ScanSnap is installed generally you can find ABBYY FineReader for ScanSnap in the Applications window and drag it into the Trash 4 With Finder...

Page 363: ...Snap The Cardiris 3 6 for ScanSnap window appears 5 Scroll down and read the License to the end Then click the Continue button A confirmation message window appears 6 Click the Agree button The Select Destination window appears 7 Select the destination where Cardiris is installed and click the Continue button The Installation Type window appears 8 Select Uninstall from the pop up menu and click th...

Page 364: ...se the ScanSnap window 12 With Finder select volume_name Library Receipts and drag Cardiris pkg into the Trash 13 Empty the Trash Cardiris is uninstalled 14 Remove the Setup DVD ROM from the DVD ROM drive Skip this step in Mac OS X v10 6 ...

Page 365: ...u Setting Items Using the Quick Menu Without using the Quick Menu Profile Select a profile NA OK Add Profile NA OK Profile Management NA OK Applica tion Application NA 3 OK Scan to File NA OK ScanSnap Organizer 1 NA OK Adobe R Acrobat R NA OK Adobe R Acrobat R Reader TM or Adobe R Reader R NA OK Scan to E mail NA OK Scan to CardMinder 1 NA OK Scan to Folder NA OK Scan to Picture Folder NA OK Scan ...

Page 366: ...mpression NA OK Scanning side OK Duplex Scan OK Simplex Scan OK Continue scanning after current scan is finished OK Option OK Brightness Black and White scanning only OK Setting for text only document OK Allow automatic blank page removal OK Correct skewed character strings automatically OK Allow automatic image rotation OK Set the document with its face up OK File option File format OK PDF pdf OK...

Page 367: ...ne PDF file per n page s OK Set a password for PDF file NA OK Paper Paper size OK Automatic detection OK Letter 8 5 11 in 216 279 4 mm OK Legal 8 5 14 in 216 355 6 mm OK A4 210 297 mm OK A5 148 210 mm OK A6 105 148 mm OK B5 JIS 182 257 mm OK B6 JIS 128 182 mm OK Post card 100 148 mm OK Business card 90 55 mm 55 90 mm OK Custom OK Multifeed Detection OK None OK Check Length OK Check Overlapping Ult...

Page 368: ...62 lb Input power supply Voltage 100 to 240 V varies regionally Number of phases Single phase Frequency 50 60 Hz Power consumption During operation 35 W or less During standby 4 5 W or less Temperature humidity allowable ranges Temperature During operation 5 to 35 C 41 to 95 F During standby 20 to 60 C 4 to 160 F During storage transportation 20 to 60 C 4 to 140 F Humidity During operation 20 to 8...

Page 369: ...369 About Maintenance Contact your FUJITSU scanner dealer or an authorized FUJITSU scanner service provider for repairs to this product Do not perform repairs on this scanner ...

Page 370: ...ows 85 B basic flow of operations 33 C Cardiris 47 256 Address Book 260 CardMinder 36 Carrier Sheet cleaning 336 purchasing 353 Cleaner F1 331 Cleaning Wipe 331 clearing document jams 307 color high compression 158 consumables 338 copy Mac OS 242 Windows 111 correct skewed character strings automatically Mac OS 275 Windows 162 D daily care 330 deleting profiles Mac OS 220 Windows 82 E exiting Scan...

Page 371: ...AD ASSY 338 paper sizes of documents to be scanned with the Carrier Sheet 28 without using the Carrier Sheet 27 PICK ROLLER 338 power connector 20 print Mac OS 242 Windows 111 profile Mac OS 211 Windows 71 profile menu 196 Q Quick Menu Mac OS 202 Windows 62 R Rack2 Filer 148 Rack2 Filer V5 0 Trial Version 36 removing blank pages Mac OS 271 Windows 160 renaming profiles Mac OS 217 Windows 79 replac...

Page 372: ...S 269 Windows 156 scanning method Mac OS 199 204 Windows 59 64 ScanSnap disconnecting 207 features 16 front view 19 rear view 20 status 19 turning on off 26 ScanSnap Manager 36 47 Mac OS 194 Windows 54 ScanSnap Manager menu 195 ScanSnap Organizer 36 ScanSnap setup dialog box 68 69 ScanSnap setup window 208 209 ScanSnap s communication status 90 security cable slot 20 send by e mail Mac OS 234 Wind...

Page 373: ...Index 373 system requirements Mac OS 24 Windows 21 T tape seal 20 turning on off ScanSnap 26 U uninstalling Mac OS 361 Windows 359 updating Mac OS 357 Windows 355 USB connector 20 V ventilation ports 20 ...

Page 374: ...sequential damages arising from the use of this Product and any claims by a third party z Copying of the contents of this manual in whole or in part as well as the scanner applications is prohibited under the copyright law ScanSnap S1500 S1500M Operator s Guide P3PC 2432 02ENZ0 Issue date December 2009 Issued by PFU LIMITED ...

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