Follett VERSION 6.00, User Manual

Page: 387 / 730

04/04 Chapter 31 Autorecon and Reading Program Recon 387
matching data source record. If the library record doesn't contain any reading or
interest level information or if the information does not match, Alliance Plus
replaces the data in the library records with the information from the data source.
If the data source contains different review source information, Alliance Plus
adds the new information to the review sources already in the library record.
The table on page 386 displays the tags that Alliance Plus uses to store the
reading and interest levels and review sources.
Preparing for an Autorecon
If you are not certain that an Autorecon will benefit your library, we suggest you
run a Brief Records Report (see page 503). This report gives you a list of the
bibliographic records Alliance Plus examines during the Autorecon process. By
running the same report after the Autorecon, you can determine the effectiveness
of the process and generate a list of the brief records you may encounter during
the Process Misses session.
Since Autorecon uses standard numbers to compare the bibliographic records
stored in the library database to the records in the data source database, it's
important that the standard number information in your library's records be as
complete as possible. If Alliance Plus cannot find a matching standard number in
the data source database or encounters a local record without a standard number,
it skips the record. To help you make the most of the Autorecon feature, we
suggest you run the Titles Without Standard Numbers Report (see page 534)
before starting the process. The information contained in this report gives you the
opportunity to locate and correct any bibliographic records without an ISBN,
ISSN, or LCCN.
Bibliographic records that share a standard number and title can also pose a
problem for the Autorecon feature. If Alliance Plus discovers two or more records
that share the same standard number and title, and that match a record on the
data source, it may replace all matching records in the library database with the
data source version (depending on the Autorecon option you selected). To avoid
any potential problems related to this situation, we suggest you run the Titles
With Duplicate Standard Numbers Report (see page 531) and make any
necessary corrections before starting the Autorecon process.
Autorecon only examines bibliographic records with at least one copy that
contains a call number. To help you make the most of the Autorecon feature, we
suggest you run the Titles Without Copies and the Copies Without Call Numbers
Reports before starting the process. The information contained in these reports
gives you the opportunity to locate and correct any bibliographic records without
copies or copies without call numbers.
Running an Autorecon
Important:
Only one workstation can access the Alliance Plus module at a time. If
you attempt to start Alliance Plus while the application is running at
another workstation, you receive a warning message.